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HomeMy WebLinkAbout64-98 RESOLUTION• • RESOLUTION NO 64-98 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $52-7;884rPLUS A PROJECT CONTINGENCY AMOUNT OF $35,000, TO HECKATHORN CONSTRUCTION FOR THE CRYSTAL SPRINGS SOFTBALL FIELDS, PHASE II. 7/� � 5 lfi7/9937 �1 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS Section 1 That the City Council hereby awards a construction contract, in the amount of $527,804, to Heckathom Construction , and approves a project contingency amount of $35,000, for the Crystal Springs Softball Fields, Phase II; and authorizes the Mayor and City Clerk to execute an agreement for said amount. A copy of the agreements attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 19th day of May , 1998. ATTEST: By: �alti ��Yh Heather Woodruff, City aerk p I „aa r4 i• ,y/p);.::•..�c� Cl.• • • Fred Hanna, Mayor • AGENDA REQUEST X _ CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM For the Fayetteville City Council meeting of n/a w/lo V 9d' —15- �9 siL € MICROFILMED FROM: &Connie Edmonston Parks & Recreation Name Division Public Works Department ACTION REQUIRED: 9 • Approval of the attached change orders in the amount of $2,516. Please see the memo for a complete description of each change order item. COST PO CITY: $$2,51R Cost of this Request 225n-Q25n.5Rn6-nn Account Number Project Number $ t2S 9$Q /949 and ae twf4bs attached Cnfhall Cnmplav Category/Project Hpdget Category/Project Name Si`, qs9 — i'h .2Z1 $ 2 0�, jt 11 _ 6,ec gihmse i Park Imprnvamantc Funds Used To Date Program Name s ti -341/1q HMR Remaining Balance Fund BUDGj T REV W': Budget Coordinator x Budgeted I em1l ud[[geet Adjustment 11 A m nistrative ervices Director Attached CONTRACT/GRANT/LEASE REVIEW: Accounting k�itl��2�c Accounting 1`na r 'a.Illat - lr IF 1 y Atto v Purchasing Officer Date 3� q Date 3-1a-99 Date GRANTING AGENCY: ADA Coordinator Date ernal Auditor 4,41( Date STAFF RECOMMENDATION: Approval of these Change Orders Date Date lSMi Dat Date Cross Reference New Item: Yes Prev Ord/Res # Orig Contract Date: imm F8 9 • • STAFF REVIEW FORM . Description Softball Complex Phase II Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Meeting Date N/A Reference Comments: akr ga,`i- c1 lJ 1 4- Lk 615-yuL rtro Page 2 • FAYETTEVIPLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Charlie Venable Public Works Director Thru: Cont edmonston Parks & Recreation Superintendent From: Kim J. Rogers Parks Operations Coordinator Date: March 9, 1999 Re: Change Order Request for the Girls Softball Complex Phase II The Parks & Recreation Division requests approval of the attached change orders totaling $2,516. Please disregard previous change order #2 in the amount of ($6,307) for burmuda. It has since been decided that it would be in our favor to move forward with Heckathorn Construction to sprig the fields with burmuda. These change orders consist of a total of eleven items. The first is to install SB -2 along the perimeters of the infield fence line to keep the soil mixture from eroding. Add $1,439 The second is to install an additional 3" irrigation water line, change the 2" domestic water line to a 1" and omit the two backflow preventers. Add $1.277 The third item includes adding dust control areas to the infields via automatic valve, install a separate four zone controller, delete one twelve (12) station controller and allow one controller to operate both water sources at the same time. Deduct ($634) The fourth item is to move the transformer location closer to Salem Road to save money in wire not use. Deduct ($1,980) The fifth item is to change the silver color metal dugout roofs to green to prevent glare. Add $2,158 The sixth item is change the specified roof on the temporary utility building to a less expensive material. Deduct ($674) The seventh item is to add a chainlink fence around the new transformer location for safety purposes. Add $1.103 The eighth item includes changing the North gate from ten feet wide to twelve feet wide for maintenance purposes. Add $175 • • . The ninth item is to add double gates at the South portion of the concourse area for maintenance access. Add $732 The tenth item is to change the specified drainage material from Terraflow to an ADS matenal for better maintenance. Deduct ($990) The eleventh item is a change from the specified soil mixture from an 80/20 mix to a 50/50 mix now to a 40/60 (sand/topsoil) mixture approved by the Turf Facilities Coordinator and the Park Maintenance Supervisor. Deduct ($90) The total contingency for this project is $35,000 of which $5,093 was expended on change order number one. This change order request is in the amount $2,516 leaving a remaining contingency balance of $27,391. CHANGE ORDER AIA DOCUMENT G701 •OWNER ARCHITECT CONTRACTOR FIELD OTHER 0 •E • • PROJECT: (name, address) TO CONTRACTOR: (name, address) Crystal 4a'ar :p Sifta11 Fields Fhase II Fayetteville, Az3ensas fid t Qisbirtim m., Inc. 1860 Birds Auras Fayetteville, Arleta 72701 The Contract is changed as follows: See ALLsJsiirls: A. CHANGE ORDER NUMBER: 2-R DATE: Dbventer 3, 1998 ARCHITECT'S PROJECT NO: 98093 CONTRACT DATE: ICY 4, 1998 CONTRACT FOR. Cenral Oxi t xtim Heckathorn Construction Change Order Request No. 3 Item 1: Add 3" irrigation water line and change 2" domestic water to 1" domestic, change twenty-four zone irrigation to two twelve zone and snit the two backflow preventers. Add $1,277.00 Item 2: Put dust control zone on auto valve, install four zone controller, delete twelve station controller. Deduct ($ 634.00) Total $ 643.00 lbtal amount for this Change Order Add $ 643.00 4 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) (aximaccobbbkvoccaeicokwas S Net change by previously authorized Change Orders f The (Contract Sum) ( ) prior to this Change Order was S The (Contract Sum) Serelel4will be (increased) (doco ed) Nee) by this Change Order in the amount of ° E The new (Contract Sum) including this Change Order will be 5 The Contract Time will bei) (docai70CcY(unchanged) by zero The date of Substantial Completion as of the date of this Change Order therefore is Thursday, November 537,804.00' 5,093.00': 542,897.00' ' 643.00 543.540.00 -' ( 0 ) days. 26, 1998 NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized he Construction Change Directive. Petty L Butdur & Asiszciabzs Hedethr Castzirtim Cb., Irr. ARCHITECT CONTRACTOR .11 .=7 ban Address BY DATE ' • :J /Lett e S aria/ fr AIA 180 Rirrh Atg1n City of Fie, Psier>eas OWNER 113 !first NI -In -Ain Address Address Zde BY DATE 02.1 ` 72701 BY DATE Lildo CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. MA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA® • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE, N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U5. copyright laws and Is subject to legal prosecution. G701-1987 • SO'd Z26 • • HECRATHORN CONBTL.UCTION COMPANY, INC. 2.880 BIRCH AVB. FAYlTTEVILLE. AR 72703 PILL TES TOS 82.91 6661 -6T -Bad CONTRACTOR.8 INITIATED CHANCY ORDER REQUEST S 03 ,. DATE:October 20, 1998 To:Pezry Butcher & Associates P.O. Box 2076 Rogers, Arkansas 72756-2076 Attn: James Trimble JOB:Crystal springs Softball Field Phase II Fayetteville, Arkansas Project No. 98122 caagaac2c2ca3la6 ass. =a=slsswn=s =Ws This is our Change Order requesting the following revisions to the above cited Contract. Included shall be all labor, equipment, materials and taxes to complete the following changes: Item 1: At the request of the Owner and Architect, we propose add an additional three (3) inch irrigation water line, change the two (2) inch domestic water line to a one (1) inch domestic water line, change the twenty-four zone irrigation controller box to two twelve zone controller boxes, and omit the two backflow preventers. Add $1,277.00 Item 2: At the request of the Owner, on October 12, the followilg changes were made to the scope of work in the dust control areas of the infield, 1: put the dust control zones on automatic valves, 2: install a separate four (4) zone controller for the dust control areas. 3: Delete one twelve (12) etatimn controller and allow one (1) controller to operate both water sources at the same time.' Deduct c$634.00> TOTAL kMOUNT OF THIS CONTRACTORS INITIATED CHANGE ORDER,--. ADD/t $643.00 Contra:tor Request four (4) Days to the contract time\ • • WE AGREE hereby to make change specified for ADD $643.00 Date: Dctober 20, 1998 Aut 'riz B. Don L. Heckathorn, President Lead &ILL TZL TOL 311IA3113Ae4 d0 ALIO 1.14 8b:b0 66-6T-833 ltn ,fY •- CHANGE ORDER AIA DOCUMENT G701 A__ • OWNER ARCHITECT CONTRACTOR FIELD OTHER T, r PROJECT: Crystal .rings Scfttall. Fields (name, address) Blase II Fa tteri-11e, Arkansas TO CONTRACTOR: Hadcattom omstrunn Cb•, Dr. (name, address) 1880 Bath AcurtE Fayetteville, Aricarsas 72703 The Contract is changed as follows: See AtlaCliip t CHANGE ORDER NUMBER. 6-R DATE: FAY 15, 1999 ARCHITECT'S PROJECT NO: 98093 CONTRACT DATE: May 4, 1998 CONTRACT FOR OEa1 Ornstrixticri lbtal amount for the Change Order Add $.434:00 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) was Net change by previously authorized Change Orders The (Contract Sum) prior to this Change Order was The (Contract Sum) ( ) will be (increased) gicacxxas¢ }t1) by this Change Order in the amount of The new (Contract Sum) (tontrallfaCKICKOXIOttitz3including this Change Order will be . The Contract Time will be Qaacc drawer (unchanged) by zero The date of Substantial Completion as of the date of this Change Order therefore is Thursday, s 537, 804.00 1 s 5,736.00'' s 543,540.00' s 434.00 S 543,974.00'' NOTE: November ( 26, 1998 days. This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized hv Construction Change Directive. Barry L. Butches' & Asa:dates H Torn (trstnnbirn (tt_, Trr ARCHITECT 301 Atst ChEstrut Addre CONTRACTOR 1880 Birch Awns Address City of F ,°vl lle, Atiqraas OWNER 113 Wast ?brtain Address DATE AIA BY DATE fag CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT 0701 • CHANGE ORDER • 1987 EDtTiON • Me • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK .AVE., N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is sublect to legal prosecution. G701-1987 Y • • 4 LO'd L0 'd • HECXATHORN CONSTRUCTION COMPANY, INC. 1880 BIRCH AVE. FAYETTEVILLE, AR 72703 PILL TZS TOS • 82:91 6661 -6T -83d REVISED CONTRACTORS INITIATED CHANGE ORDER REQUEST M 06-R DATE:February 01,1999 To.P:rry Butcher & Associates P.O. Box 2076 Rogers, Arkansas 72756-2076 Attn: James Trimble JOB:Crystal Springs Softball Field Phase II Fayetteville, Arkansas Project No. 98122 rima c== aaa aeesaa=e=mm===aamae=mmace=-masevasassaama=tsaaaee=a,:===maaa= This is our Change Order requesting the following revisions to the l be all mabove aterialsed andotaxest. Included to complete thelfollowinglabor, changes�ipment, Item:1 The transformer location was moved from the original location bnear Salem road uilding. This resulted xinaaesavings ly 160 foftwire mnot enew Utility used. Deduct 4$1,980.00> Item:2 As per Owner's request, change the standing seam metal roof on the dugout areas from originally selected color to a new color selected by Owner. Add $2,158.00 Item:3 As per Owner's request, sincebthe Utility Building is to be incorporated into the new Concession building on the Phase 3, the roof portion of the utility building does not need to be built as a permanent structure, Deduct' < $674.00> Item:4 As per Owner's request, add a chainlink fence around the new transformer location. Fencing to be eight (8) feet tall on the front side with a eight (8) foot wide total gate opening. The sides to are slope from eight (8) feet to six (6) feet to match the infield fence. This enclosure also fenced in overhead. Add $1,103.00 Iter1:5 Asprier Owner's que(t2)hange theeNorth gate from ten(10) fee w b TLL !ZS TOG Add $175.00 CONTINUED ON THE NEXT PAGE 1 31-IIA3113AHd 30 ALI3 Wd 6* be 66-6T-833 1 • .11 80'd • Page: 2 PILE, TFS TOS Iten:6 As per Owner's request, add a e:.ght (8) feet wide gates. Install of the Concourse area. pair of six (6) on the Southern Add 62:9T 6661-61-83d feet tall by most portion $732.00 Iten:7 At the request of the Excavation Contractor, they propose a substitution of the subdrainage product from the originally specified Contech Terraflow 10 ,i Akric, to a polywrap system/W filter wrap using a,ur (4)inch diameter pipe. WO O educt < 0. 00> • Iten:8 The soil mixture design was c anger-{rom a 509r 50% mixture to a 40% sand, 60* top soil. Whin calculating sand cost which is'measured in tons, this figures to approximatly 1 1/4 yards per ton. Based on that formula there is no substantial cost saving. SUMMARY OF ALL ITEMS Iten:1 Item:2 Item:3 Item:4 Item:5 Item:6 Item:7 Item:8 Deduct <$90.00> Deduct<$1,980.00> Add $2,158.00 Deduct< $674.O0> ._.._ Add $1,103 92,2 -- Add $17544 Add $73p,• clot t Deduct< 00> Deduct< S9b.00), TOTAL AMOUNT OF THIS CONTRACTOR,s INITIATED CHANGE ORDE WE ?.GREE hereby to make change specified for Datt: February 01, 1999 Authprized Byi: h -c"-_ - - Don L. Heckathorn, President 90'd 4TLL IZG TOG Add Add 311IA3113Atld d0 A1IO Wd 64:b0 66 -6T -83d L CHANGE ORDER ALA DOCUMENT G701 (DOWNER ARCHITECT CONTRACTOR FIELD OTHER 0 PROJECT: (name, address) TO CONTRACTOR: (name, address) Crystal acrings Softball Fields Erase II Faletbsville, Arkansas F 3e1 txffit anstnEicti Ci., Inc. 1880 Birth M> Faledtvale, Atlas 72703 The Contract is changed as follows: See Attachment: CHANGE ORDER NUMBER: 7 DATE: EKY 15, 1999 ARCHITECT'S PROJECT NO: 98093 CONTRACT DATE: MST 4, 1998 CONTRACT FOR Gaal Czst ra±kri Item 10 Install a SB -2 burm three (3) feet wide by one (1) foot deep along the perimeters of the infield fence line at the four (4) playing fields so as to keep the soil mix frau eroding at these locations. Total amount.. of this Change Order Add $ 1,439.00 Add $ 1,439.00 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) ( ) was Net change by previously authorized Change Orders The (Contract Sum) ( ) prior to this Change Order was The (Contract Sum) ( ) will be (increased) 4. QtRiNilapappy this Change Order in the amount of The new (Contract Sum) ( 'eluding this Change Order will be . The Contract Time will be Gaacmc) GlAccoaX0c0 (unchanged) by zero The date of Substantial Completion as of the date of this Change Order therefore is Thursday, s 537,804.00 r s 6,170.00 s 543,974.00' $ 1,439.001 s 545,413.00-" NOTE: (.0 November -26,1998 ) days. This summary docs not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. Retry L Brad's' & Asacciates. ARCHITECT 301 West C astrut Street Hadsathom Ctristartim Co., CONTRACTOR 1880 Birth Averse Address a _ —; Address DATE AIA BY b ]jF/�if� DATE ZZ &' City of Fayetteville, Arkansas OWNER 311 Lit (lb -stain Address Uirhscri BY DATE CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA® • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE, N.W., WASHINGTON, D.C. 2IX06 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. G701-1987 T £0 d P6 HECXATHORN CONSTRUCTION COMPANY, INC. 1880 BIRCH AVE. FAIETTEVILLE, AR 72703 PILL TES TOS • L£:91 6661 -6I -83d CHANGE ORDER REQUEST $ 02 DATE: January 26,1999 To:Jerry Ellington Perry Butcher & Associates 1160 W. Walnut Ave. Fayetteville, Ark 72703 mmiSiMimms_ma sa==ss==9sssss Job:Crystal Springs Softball Field Phase II Fayetteville, Ark.72703 Project No. 98121 PHA. 98093 eammOM=====.=a=e.-=masz===a====■ revisions This is our Change Order Request requesting the following to the above cited, contract.Included shall be all labor, equipment, materials, and taxes to complete the following changes. Item: As per Proposal Request No.6, Dated January 25,1999. .‘Install a SH -2 burin three (3) feet wide by one (1) foot deep along the perimeters of the infield fence line at the four (4) playing fields so as to keep'the soil mix from eroding at these location. ADD $1,439.00 TOTAL AMOUNT OF THIS PROPOSAL REQUEST NO. 06 ADD $1,439.00 WE A3REE hereby to make change specified for ADD $1,439.00 Date: January 26, 1999 Author Don L. Heekathorn, President • £0'd bTLL TZS TOS 311IA3113Aed d0 A1I0 Wd Lb:*O 66-61-004 • S7T I' T' U TRE AMERICAN I;. N 4'1T `E O F ARCHIIECTS 1 AIA Document A101 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a STIPULATED SUM 1987 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. The 1987 Edition of AM Document A201, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. This document has been approved and endorsed by The Associated General Contractors of America. AGREEMENT made as of the Fourth Nineteen Hundred and Ninety Eight. BETWEEN the Owner: (Name and address) and the Contractor: (Name and address) The Project is: (Name and location) The Architect is: (Name and address) day of may in the year of City of Fayetteville 113 West Mountain Street Fayetteville, Arkansas 72701 Heckathorn Construction Company, Inc. 1880 Birch Avenue Fayetteville, Arkansas 72703 Crystal Springs Softball Fields, Phase II South Salem Road Fayetteville, Arkansas Perry L. Butcher P.O. Box 2076 Rogers, Arkansas The Owner and Contractor agree as set forth below. & Associates, Architects 72756-2076 Copyright 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, ©1987 by The American Institute of Archi- tects, 1735 New York Avenue, N.W., Washington, D.C. 20006. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will be subject to legal prosecution. AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA® • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 A101-1987 1 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecutlon. I e • • ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than (Modifications, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall execute the entire Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others, or as follows: ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 3.1 The date of commencement is the date from which the Contract Time of Paragraph 3.2 is measured, and shall be the date of this Agreement, as first written above, unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner. (Insert the date of commencement, if it differs from the date of this Agreement or, if applicable, state that the date will be fixed in a notice to proceed) The date of commencement will be fixed in a notice to proceed. Unless the date of commencement is established by a notice to proceed issued by the Owner, the Contractor shall notify the Owner in writing not less than five days before commencing the Work to permit the timely filing of mortgages, mechanic's liens and other security interests. 3.2 The Contractor shall achieve Substantial Completion of the entire Work not later than (insert the calendar date or number of calendar days after tem date of commencement. Also insert any requirements for earlierSubstantial Completion ulcer tain portions of the Work, if not stated elsewhere in the Contract Documents.) 150 consecutive calendar days after date of commencement. , subject to adjustments of this Contract Time as provided in the Contract Documents, (Insert provisions, if any, for liquidated damages relating to failure to complete on tine.) The Contractor and his sureties shall be liable for and shall pay to the Owner the sum of one hundred dollars ($100.00) per day for each calendar day of delay beyond the date of substantial completion, until such project be completed or accepted by the Owner, provided however, that such damages are not assessed against such days as provided under time extensions. AIA DOCUMENT A101 • OWNER.CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA® • © 1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 A101-1987 2 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. ARTICLE 4 CONTRACT SUM 4.1 The Owner shall pay the Contractor in current funds for the Contractor's performance of the Contract the Contract Sum of Five Hundred Thirty Seven Thousand Eight Hundred and Four Dollars ($ 537,804.00 ), subject to additions and deductions as provided in the Con- tract Documents. 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (Stale tbe numbers or other identification of accepted alternates. if decisions on other alternates are to be made by tbe Owner subsequent to the execution of this Agreement, attach a schedule of such other alternates showing the amount for each and the date until wblcb tbat amount is valid.) No alternates accepted. 4.3 Unit prices, if any, are as follows: UNIT PRICES FOR ADDITIONAL EXCAVATION It is assumed that Phase I earthwork addressed all areas of poor soil requiring excavation. However, if directed by the Architect and Soils Engineer, add Five Dollars and Fifty Cents Dollars ($5.50) for each cubic yard of additional excavation not indicated on the bid documents. UNIT PRICES FOR CLAY -GRAVEL STRUCTURAL FILL Where quantity of clay -gravel structural fill required is more than indicated on the bid documents, as certified by the Architect and Soils Engineer, add Nine Dollars ($9.00) for each cubic yard of additional fill required. Where quantity of clay -gravel structural fill required is less than indicated on the bid documents, as certified by the Architect and Soils Engineer, deduct Eight Dollars ($8.00) for each cubic yard of fill not required. UNIT PRICES FOR ON-SITE FILL Where quantity of fill required from on-site berms is more than indicated on the bid documents, as certified by the Architect and Soils Engineer, add Six Dollars and Fifty Cents Dollars ($6.50) for each cubic yard of additional till required. Where quantity of fill required from on-site berms is less than indicated on the bid documents, as certified by the Architect and Soils Engineer, deduct Four Dollars and Fifty Cents Dollars ($4.50) for each cubic yard of fill not required. AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA® • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. A101-1987 3 • ARTICLE 5 PROGRESS PAYMENTS 5.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. 5.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows: * 7 calendar days for Architectural Review plus Owner's next regularly scheduled purchase order processing period. 5.3 Provided an Application for Payment is received by the Architect not later than the Last day of a month, the Owner shall make payment to the Contractor not later than the * day of the month. If an Application for Payment is received by the Architect after the application date fixed above, payment shall be made by the Owner not later than * days after the Architect receives the Application for Payment. 5.4 Each Application for Payment shall he based upon the schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work and be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect, shall be used as a basis for reviewing the Contractor's Applications for Payment. 5.5 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. 5.6 Subject to the provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: 5.6.1. Tike that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of ten percent ( 10 %). Pending final determination of cost to the Owner of changes in the Work, amounts not in the dispute maybe included as provided in Subparagraph 7.3.7 of the General Conditions even though the Contract Sum has not yet been adjusted by Change Order; 5.6.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of ten percent ( 10 %); 5.6.3 Subtract the aggregate of previous payments made by the Owner; and 5.6.4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment as provided in Para- graph 9.5 of the General Conditions. 5.7 The progress payment amount determined in accordance with Paragraph 5.6 shall he further modified under the following circumstances: 5.7.1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to Ninety Five percent ( 95 %) of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work and unsettled claims; and 5.7.2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Subparagraph 9.10.3 of the General Conditions. 5.8 Reduction or limitation of retainage, if any, shall be as follows: (If it is intended, prior to Substantial Completion of The entire Work, to reduce ur limit the retainage resulting from the percentages inserted in Subpara- graphs 5.6.1 and 5.61 above, and this is not explained elsewhere bt the Contract Documents, insert here provisions for such reduction or limitation.) Upon fifty percent (50%0 completion of the contract, no further retainage will be withheld from monthly payments. Retainage shall be held in escrow per Arkansas Statute 22-9-604. AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIAe • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. A101-1987 4 I i• ARTICLE 6 FINAL PAYMENT Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when (1) the Contract has been fully performed by the Contractor except for the Contractor's responsibility to correct nonconforming Work as provided in Subparagraph 12.2.2 of the General Conditions and to satisfy other requirements, if any, which necessarily survive final payment; and (2) a final Certificate for Payment has been issued by the Architect; such final payment shall be made by the Owner not more than 30 days after the issuance of the Architect's final Certificate for Payment, or as follows: ARTICLE 7 MISCELLANEOUS PROVISIONS 7.1 Where reference is made in this Agreement to a provision of the General Conditions or another Contract Document, the ref- erence refers to that provision as amended or supplemented by other provisions of the Contract Documents. 7.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located. (Insert rale of interest agreed upon, if any.) (Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Onmer's and Contractor's principal places of business, the location of the Project and elsewhere may affect the validity of this provision. Legal advice should be obtained with respect to deletions or modifications. and also regarding requirements such as written disclosures or waivers.) 7.3 Other provisions: ARTICLE 8 TERMINATION OR SUSPENSION 8.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of the General Conditions. 8.2 The Work may be suspended by the Owner as provided in Article 14 of the General Conditions. AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE.., N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. A101-1987 5 • • ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: 9.1.1 The Agreement is this executed Standard Form of Agreement Between Owner and Contractor, AIA Document A101, 1987 Edition. 9.1.2 The General Conditions are the General Conditions of the Contract for Construction, AIA Document A201, 1987 Edition. 9.1.3 The Supplementary and other Conditions of the Contract are those contained in the Project Manual dated March 1 6 r 1 998 , and are as follows: Document See Attachment "A" Title Pages 9.1.4 The Specifications are those contained in the Project Manual dated as in Subparagraph 9.1.3, and are as follows: (Either ist the Specifications Isere or refer to an exhibit attached to Ibis Agreement.) Section Title Pages See Attachment "A" AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA° • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE. N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying vlotates U.S. copyright laws and is subject to legal prosecution. A101-1987 6 4 • • 9.1.5 The Drawings are as follows, and are dated unless a different date is shown below: (Either list the Drawings here or refer to an exhibit attached to this Agreement.) Number Title Date March 16, 1998 See Attachment "B" 9.1.6 The addenda, if any, are as follows: Number 1 Date Pages April 21, 1998 4 Portions of addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9. AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA0 • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON. D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. A101-1987 7 f. t 9.1.7 Other documents, if any, forming part of the Contract Documents are as follows: (List here any additional documents which are intended to form part of the Contract Documents. The General Conditions provide that bidding requirements sucb as advertisement or Invitation to bid, Instructions to Bidders, sample forms and the Contractor's bid are not part of the Contract Documents unless enumerated br tbis Agreement. They should be listed here only if intended to be part of the Contract Documents.) ✓;_r/ 1 >' PI o S. pL4.1 •:. it r1, 1.3 � s 6.;\ . \s. 3. 3•A . Al 'yam , r�Y. S. r`1I Sow =S. fes ... ``r —. .( � .- 7 -Ti �,_ c This Agreement is entered into as of the day and year first written above and is executed in at least th7ecxiiiglnal copies of which: one is to be delivered to the Contractor, one to the Architect for use in the administration of the Contract, and the .rer taindef to the.' Contra -ri _• J `"Q� irr� - OWNER City of Fayetteville A*A044dye Fred Hanna, Mayor (Printed name and title) AIA Don L. Heckathorn, President (Printed name and title) CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA& • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. A101-1987 8 6 I SECTION TITLE CRYSTAL SPRINGS SOFTBALL FIELDS TABLE OF CONTENTS Attachment "A" 00010 Invitation to Bidders 00100 Instructions to Bidders 00200 Information Available to Bidders 00300 Proposal 00400 Conditions of the Contract 00800 Supplementary Conditions 00830 Wage Rates 00860 List of Drawings DIVISION 1- GENERAL REQUIREMENTS 01020 Allowances 01030 Alternates 01340 Submittals 01500 Temporary Facilities 01700 Project Closeout DIVISION 2 - SITEWORK 02100 Site Preparation 02200 Earthwork 02222 Excavating, Backfilling and Compacting for Utilities 02282 Termite Control 02511 Asphaltic Concrete Pavement 02580 Pavement Markings 02831 Chain Link Fences and Gates 02930 Lawns and Grasses DIVISION 3 - CONCRETE 03100 Concrete Formwork 03200 Concrete Reinforcement 03300 Cast -In -Place Concrete 03600 Grout DIVISION 4- MASONRY 04100 Mortar 04150 Masonry Accessories 04220 Concrete Unit Masonry Table of Contents -1 DIVISION 5 - METALS N/A DIVISION 6 -WOOD AND PLASTICS 06100 Rough Carpentry 06192 Prefabricated Wood Trusses DIVISION 1- THERMAL AND MOISTURE PROTECTION 07900 Joint Sealers DIVISION 8- DOORS AND WINDOWS 08111 Standard Steel Doors and Frames 08710 Finish Hardware DIVISION 9 - FINISHES 09900 Painting DIVISION 10 -SPECIALTIES N/A DIVISION 11 - EQUIPMENT N/A DIVISION 12- FURNISHINGS N/A DIVISION 13 - SPECIAL CONSTRUCTION 13125 Bleachers DIVISION 14- CONVEYING SYSTEMS N/A DIVISION 15- MECHANICAL 15010 Basic Mechanical Materials and Methods 15400 Plumbing Systems Table of Contents -2 DIVISION 16 - ELECTRICAL 16050 Basic Electrical Materials and Methods 16112 Conduit Systems 16120 Wire and Cables 16140 Wiring Devices 16400 Service and Distribution 16450 Grounding 16470 Panelboards 16510 Lighting Fixtures Table of Contents -3 4 , Mechanical ME1 Utilities Plan, Legends, Plumbing Plan Electrical El Site Lighting Plan and Details E2 Lighting and Power Plans, Schedules, Riser Diagram Irrigation IR.1 Irrigation Plan END OF SECTION CERTIFICATE OF.P4SLYANCE 1 06/16/98 PRODUCER 501-376-0716 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE The Cashion Company, Inc. DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE P.O. Box 550 POLICIES pELOW. Little Rock, AR 72203 COMPANIES AFFORDING COVERAGE COMPANY A General Accident INSURED COMPANY Heckathorn Construction B The St. Paul Fire & Marine Ins COMPANY Company, Inc. C 1880 Birch Avenue COMPANY Fayetteville AR 72703 D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFT. DATE (MM/DD/YY) POLICY EXP. DATE (MM/DD/YY ) LIMITS GENERAL LIABILITY GENERAL AGGREGATE 2000000 A COMM. GENERAL LIABILITY CLAIMS MADE lx IOCCUR CGL501150302 3119/98 3/19/99 PRODCOMPIOP AGG. 2000000 PEAS. & ADV. INJURY i000000 OWNER'S & CONTRACTS PROT EACH OCCURRENCE 1000000 FIRE DAMAGE(One nm) �flflflfl MED EXP(Any me perm) 5000 AUTOMOBILE LIABILITY COMBINEDSINGLE A X ANY AUTO BA017767004 3/19198 3/19/99 LIMIT 1000000 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per perm) X HIRED AUTOS BODILY INJURY X NON -OWNED AUTOS (Pet cldentl PROPERTY DAMAGE GARAGE LIABILITY AUTO ONLY -EA ACCIDENT OTHER THAN AUTO ONLY: -- _:'....•'•:.:.-. ANY AUTO EACH ACCIDENT AGGREGATE EXCESS LIABILITY EACH OCCURRENCE 5000000 A X UMBRELW FORM XC010130603 3/19/98 3/19/99 AGGREGATE 5000000 OTHER THAN UMBRELLA FORM WORKERS COMPENSATIONAND STATUTORY LIMITS A S' LIABILITY EMPLOYERS' LIABILITY WC015227503 3/19/98 3/19/99 EACH ACCIDENT 500000 THE PROPRIETOR/ INCL PARTNERS/EXECLTIVE DISEASE -POLICY LIMIT 500000 DISEASE -EACH EMPL. 500000 OFFICERS ARE: EXCL B OTHER IM09101983 3/19198 3/19/99 BLANKET BUILDERS ALL RISK COVERAGE RISK $9,000,000, LIMIT DESCRIPTION OF OPERATIONS/LOCATIONSJVEHICLF5/SPECIAL ITEMS JOB: CRYSTAL SPRINGS SOFTBALL FIELDS, PHASE II, SOUTH SALEM ROAD FAYETTEVILLE, AR CERT HOLDER ADDED AS ADD'L INSURED AS RESPECTS BLURS RISK, ATIMA HOLDER .C SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OF FAYETTEVILLE - PARKS & EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILLfl MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE RECREATION DEPARTMENT LEFT, X9[Oi�'� 1455 SOUTH HAPPY HOLLOW ROAD AUTHORIZED REPRESENTATIVE FAYETTEVILLE, AR 72701 '.. ACORD 25-S 3 , 4 THE AMERICAN INSTITUTE OF ARCHITECTS J. Q � T z AIA Document A312 z z a c- 7J1 Performance Bond � � W Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where a�ppli&e. CONTRACTOR (Name and Address): SURETY (Name and Principal Place of Business): Heckathorn Construction Company, Inc. Federal Insurance Company 1880 Birch Avenue 15 Mountain View Road Fayetteville, AR 72703 P.O. Box 1615 Warren, NJ 07061-1615 OWNER (Name and Address): City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 r rn O -n O m rn O CONSTRUCTION CONTRACT Date: May 4, 1998 Amount: Five Hundred Thirty -Seven Thousand Eight Hundred Four & No/100 ($537,804.00) Description (Name and Location): Crystal Springs Softball Fields, Phase II South Salem Road BOND Fayetteville, Arkansas Date (Not earlier than Construction Contract Date): June 16, 1998 Amount: Five Hundred Thirty -Seven Thousand Eight Hundred Four & No/100;'( 537,804.00) Modifications to this Bond:? None \.`�: See Page 3 CONTRACTOR AS PRI PAL SURETY ? .Company' �, •+^' (Cor�or Sea Company: = orporate Seat) �r nor ;� �nr6naxG �deral Insvrance,�o y/A;/ ignatur ' Name an itle \ (Any additional signatures appear on page 3) Signature: Name and Title: William H. Ctff Attorney -in -Fact (FOR INFORMATION ONLY —Name, Address and Telephone) AGENT or BROKER: OWNER'S REPRESENTATIVE (Architect, Engineer or The Cashion Company, Inc. other party): Perry L. Butdrr & Associates, Architects P.O. Box 550 P.O. Box 2076 Little Rock, AR 72203 Rogers, AR 72756-2076 (501) 376-0716 (501) 636-3545 AIA DOCUMENT A312 • PERFORMANCE BOND AND PAYMENT BOND • DECEMBER 1984 ED. • AIA 9 A312 1984 I THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVE.. N.W., WASHINGTON. O.C. 20006 THIRD PRINTING • MARCH 1987 r ." I The Contractor and the Surety. jointly and severally. bind themselves, their heirs, executors, administrators, successors and assigns to the Owner for the performance of the Construction Contract, which is incorporated herein by reference. 2 If the Contractor performs the Construction Contract, the Surety and the Contractor shall have no obligation under this Bond, except to participate in conferences as provided in Subparagraph 3.1. 3 If there is no Owner Default, the Surety's obligation under this Bond shall arise after: 3.1 The Owner has notified the Contractor and the Surety at its address described in Paragraph 10 below that the Owner is considering declaring a Contractor Default and has requested and attempted to arrange a conference with the Contractor and the Surety to be held not later than fifteen days after receipt of such notice to discuss methods of performing the Construc- tion Contract. If the Owner, the Contractor and the Surety agree, the Contractor shall be allowed a reason- able time to perform the Construction Contract, but such an agreement shall not waive the Owner's right, if any, subsequently to declare a Contractor Default; and 3.2 The Owner has declared a Contractor Default and formally terminated the Contractor's right to complete the contract. Such Contractor Default shall not be de- clared earlier than twenty days after the Contractor and the Surety have received notice as provided in Sub- paragraph 3.1; and 3.3 The Owner has agreed to pay the Balance of the Contract Price to the Surety in accordance with the terms of the Construction Contract or to a contractor selected to perform the Construction Contract in accor- dance with the terms of the contract with the Owner. 4 When the Owner has satisfied the conditions of Para- graph 3, the Surety shall promptly and at the Surety's ex- pense take one of the following actions: 4.1 Arrange for the Contractor, with consent of the Owner, to perform and complete the Construction Contract: or 4.2 Undertake to perform and complete the Construc- tion Contract itself, through its agents or through inde- pendent contractors; or 4.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the Con- struction Contract, arrange for a contract to be pre- pared for execution by the Owner and the contractor selected with the Owner's concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Construction Contract, and pay to the Owner the amount of damages as described in Paragraph 6 in ex- cess of the Balance of the Contract Price incurred by the Owner resulting from the Contractor's default; or 4.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor and with reasonable promptness under the circumstances: 1 After investigation, determine the amount for which it may be liable to the Owner and, as soon as practicable after the amount is deter- mined, tender payment therefor to the Owner: or .2 Deny liability in whole or in part and notify the Owner citing reasons therefor. 5 If the Surety does not proceed as provided in Paragraph 4 with reasonable promptness, the Surety shall be deemed to be in default on this Bond fifteen days after receipt of an additional written notice from the Owner to the Surety demanding that the Surety perform its obligations under this Bond, and the Owner shall be entitled to enforce any remedy available to the Owner. If the Surety proceeds as provided in Subparagraph 4.4. and the Owner refuses the payment tendered or the Surety has denied liability, in whole or in pan. without further notice the Owner shall be entitled to enforce any remedy available to the Owner, 6 After the Owner has terminated the Contractor's right to complete the Construction Contract, and if the Surety elects to act under Subparagraph 4.1, 4.2, or 4.3 above. then the responsibilities of the Surety to the Owner shall not be greater than those of the Contractor under the Construction Contract, and the responsibilities of the Owner to the Surety shall not be greater than those of the Owner under the Construction Contract. To the limit of the amount of this Bond. but subject to commitment by the Owner of the Balance of the Contract Price to mitigation of costs and damages on the Construction Contract, the Sure- ty is obligated without duplication for: 6.1 The responsibilities of the Contractor for correc- tion of defective work and completion of the Construc- tion Contract; 6.2 Additional legal. design professional and delay costs resulting from the Contractor's Default, and re- sulting from the actions or failure to act of the Surety under Paragraph 4: and 6.3 Liquidated damages. or if no liquidated damages are specified in the Construction Contract, actual dam- ages caused by delayed performance or non-perfor- mance of the Contractor. 7 The Surety shall not be liable to the Owner or others for obligations of the Contractor that are unrelated to the Con- struction Contract, and the Balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than the Owner or its heirs, executors, administrators or successors. 8 The Surety hereby waives notice of any change. includ- ing changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obliga- tions. 9 Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the work or part of the work is located and shall be instituted within two years after Contractor Default or within two years after the Contractor ceased working or within two years after the Surety refuses or fails to perform its obligations under this Bond, whichever oc- curs first. If the provisions of this Paragraph are void or prohibited by law, the minimum period of limitation avail- AIA DOCUMENT A312 • PERFORMANCE BOND AND PAYMENT BOND - DECEMBER 1984 ED. - AIA t THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVE., N.W.. WASHINGTON. D.C. '_0006 A312.1984 2 THIRD PRINTING • MARCH 1987 able to sureties as a defense in the jurisdiction of the suit shall be applicable. 10 Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the sig- nature page. 11 When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions con- forming to such statutory or other legal requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory bond and not as a common law bond. 12 DEFINITIONS 12.1 Balance of the Contract Price: The total amount payable by the Owner to the Contractor under the Construction Contract after all proper adjustments have been made, including allowance to the Con - MODIFICATIONS TO THIS BOND ARE AS FOLLOWS: tractor of any amounts received or to be received by the Owner in settlement of insurance or other claims for damages to which the Contractor is entitled, re- duced by all valid and proper payments made to or on behalf of the Contractor under the Construction Con- tract. 12.2 Construction Contract: The agreement between the Owner and the Contractor identified on the sig- nature page, including all Contract Documents and changes thereto. 12.3 Contractor Default: Failure of the Contractor, which has neither been remedied nor waived, to per- form or otherwise to comply with the terms of the Construction Contract. 12.4 Owner Default: Failure of the Owner, which has neither been remedied nor waived, to pay the Con- tractor as required by the Construction Contract or to perform and complete or comply with the other terms thereof. (Space is provided below for additional signatures of added parties, other than those appearing on the cover page.) CONTRACTOR AS PRINCIPAL SURETY Company: (Corporate Seal) Company: Signature: Name and Title: Address: Signature: Name and Title: Address: (Corporate Seal) AIA DOCUMENT A312 - PERFORMANCE BOND AND PAYMENT BOND - UtLtMntn nn• Cu. THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK.AVE.. N.W.. WASHINGTON, D.C. 20006 THIRD PRINTING • MARCH 1987 A312-1984 3 Chubb POWER Federal Insurance Company Attn.: Surety Department Surety OF Vigilant Insurance Company 15 Mountain View Road ATTORNEY Pacific Indemnity Company Warren, NJ 07059 Know All by These Presents, That FEDERAL INSURANCE COMPANY, an Indiana corporation, VIGILANT INSURANCE COMPANY, a New York corporation, and PACIFIC INDEMNITY COMPANY, a Wisconsin corporation, do each hereby constitute and appoint Benson A. Cashion, Matthew Knight Cashion, Jr., William R. Plegge, Sheilla J. Smith, Judy Schoggen and William H. Griffin of Little Rock, Arkansas -------------------------------------------- each as their true and lawful Attorney -in -Fact to execute under such designation in their names and to affix their corporate seals to and deliver for and on their behalf as surety thereon or otherwise, bonds (other than bail bonds) and undertakings given or executed in the course of its business (but not to Include any instruments amending or altering the same, nor consents to the modification or alteration of any instrument referred to in said bonds or obligations). In Witness Whereof, said FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY have each executed and attested these presents and affixed their corporate seals on March 10 , 1998. 1L / a E. Robertson, L4or ennui C. Wendel, Assistant Sec etary Vice FrP sident STATE OF NEW JERSEY 1 ss. County of SomersetJ On March 10 . 1998, before me, a Notary Public of New Jersey, personally came Kenneth C. Wendel, to me known to be Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY, the companies which executed the foregoing Power of Attorney, and the said Kenneth C. Wendel being by me duly sworn, did depose and say that he is Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY and knave the corporate seats thereof, that the seals affixed to the foregoing Power of Attorney are such corporate seals and were thereto affixed by authority of the By -Laws of said Companies; and that he signed said Power of Attorney as Assistant Secretary of said Companies by like authoriy; and That he is acquainted with Frank E. Robertson, and knows him to be Vice President of said Companies; and that the signature of Frank E. Robertson. subscribed to said Power of Attorney is in the genuine handwriting of Frank E. Robertson, and was thereto subscribed by authority of said By -Laws and in deponent's presence. Notarial Seal Q� of e 0TARY i Notary Public • 1.1 THER-SP, B. CjrH ASKI Notary Public, State of New Jersey A, r_ CERTIFICATION NO 0014101 Extract from By -Laws of FEDERAL INSURANCE COMPANY, VIGILANT INSUR ablPdladfandtitf (WIQt, EMNITY COMPANY: -All powers of attorney for and on behalf of the Company may and shall be executed in the name and on behalf of the Company, either by the Chairman or the President or a Vice President or an Assistant Vice President, jointly with the Secretary or an Assistant Secretary, under their respective designations. The signature of such officers may be engraved, printed or lithographed. The signature of each of the following officers: Chairman, President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary and the seal of the Company may be affixed by facsimile to any power of attorney or to any certificate relating thereto appointing Assistant Secretaries or Attorneys -in -Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory In the nature thereof, and any such power of attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached." I, Kenneth C. Wendel, Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY (the "Companies") do hereby certify that (I) the foregoing extract of the By -Laws of the Companies is true and correct, (ii) the Companies are duty licensed and authorized to transact surety business In all 50 of the United States of America and the District of Columbia and are authorized by the U. S. Treasury Department; father, Federal and Vigilant are licensed in Puerto Rico and the U. S. Virgin Islands, and Federal is licensed in American Samoa, Guam, and each of the Provinces of Canada except Prince Edward Island; and (Iii) the foregoing Power of Attorney is true, correct and in full force and effect. Given under my hand and seats of said Companies at Warren, NJ this 16th day of June 19 98 � J`Nro1y� O � c _*— � i2 (*1 f f 4t' neN�' ihEW �a�F Kenneth C. Wendel, Assistant Secretary IN THE EVENT YOU WISH TO NOTIFY US OF A CLAIM, VERIFY THE AUTHENTICITY OF THIS BOND OR NOTIFY US OF ANY OTHER MATTER, PLEASE CONTACT US AT ADDRESS LISTED ABOVE, OR BY Telephone (908) 903-3485 Fax (908) 903-3656 e-mail: surety@chubb.com Form 15.100]36 (Ed. 2.98) NON.CONSENT 1 � i THE AMERICAN INSTITUTE OF ARCHITECTS c >y C AIA Document A312 z z rn C Payment Bond �o 70 rn z �, C,)o 3 m to o 0 0 Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where advlicab e. M �7 .•.. C CONTRACTOR (Name and Address): Heckathorn Construction Company, Inc 1880 Birch Avenue Fayetteville, AR 72703 OWNER (Name and Address): City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 SURETY (Name and Principal Place of Business): Federal Insurance Company 15 Mountain View Road P.O. Box 1615 Warren, NJ 07061-1615 CONSTRUCTION CONTRACT Date: May 4, 1998 Amount: Five Hundred Thirty -Seven Thousand Eight Hundred Four Description (Name and Location): Crystal Springs Softball Fields, South Salem Road BOND Fayetteville, Arkansas Date (Not earlier than Construction Contract Date): June 16, 1998 Amount: Five Hundred Thrity-Seven Thousand Eight Hundred Four Modifications to this Bond: yy None ^ti CONTRACTOR ASP PAL SURETY Company: = _ (C p at eat Company: Heckathorn ustrugtion m c, oral Insu k y� 51g'Datu Signature: Name and Title`, y''' fl Name and Title: (Any additional signatures appear on page 6) & No/100 ($537,804.00) Phase II & No/100 ($,537.,804.00) L See Page 6 'n(Cob rparate Seal) William H. C3riff£in'2.' Attorney -in -Fact (FOR INFORMATION ONLY —Name, Address and Telephone) AGENT or BROKER: OWNER'S REPRESENTATIVE (Architect, Engineer or The Cashion Company, Inc. other party): Perry L. B.jtclrr & Associates, Architcrts P.O. Box 550 P.O. Box 2076 Little Rock, AR 72203 Rogers, AR 72756-2076 (501) 376-0716 AIA DOCUMENT A312 • PERFORMANCE BONO AND PAYMENT BOND • DECEMBER 1984 ED. • AIA 8 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE.. N.W.. WASHINGTON, D.C. 28086 4312-1984 4 THIRD PRINTING • MARCH 1987 , �{ as -90 /J 1 The Contractor and the Surety, jointly and severally bind themselves, their heirs, executors, administrators. successors and assigns to the Owner to pay for labor, materials and equipment furnished for use in the perfor- mance of the Construction Contract, which is incorpo- rated herein by reference. 2 With respect to the Owner, this obligation shall be null and void if the Contractor: 2.1 Promptly makes payment, directly or indirectly, for all sums due Claimants. and 2.2 Defends, indemnifies and holds harmless the Owner from claims, demands, liens or suits by any person or entity whose claim, demand, lien or suit is for the payment for labor, materials or equipment fur- nished for use in the performance of the Construction Contract, provided the Owner has promptly notified the Contractor and the Surety (at the address described in Paragraph 12) of any claims, demands, liens or suits and tendered defense of such claims. demands, liens or suits to the Contractor and the Surety, and provided there is no Owner Default. 3 With respect to Claimants, this obligation shall be null and void if the Contractor promptly makes pay- ment. directly or indirectly, for all sums due. 4 The Surety shall have no obligation to Claimants under this Bond until: 4.1 Claimants who are employed by or have a direct contract with the Contractor have given notice to the Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to the Owner, stating that a claim is being made under this Bond and, with substantial accuracy, the amount of the claim. 4.2 Claimants who do not have a direct contract with the Contractor: Have furnished written notice to the Con- tractor and sent a copy, or notice thereof, to the Owner, within 90 days after having last performed labor or last furnished materials or equipment included in the claim stating, with substantial accuracy, the amount of the claim and the name of the party to whom the materials were furnished or supplied or for whom the labor was done or performed; and .2 Have either received a rejection in whole or in part from the Contractor, or not received within 30 days of furnishing the above no- tice any communication from the Contractor by which the Contractor has indicated the claim will be paid directly or indirectly; and .3 Not having been paid within the above 30 days, have sent a written notice to the Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to the Owner, stating that a claim is being made under this Bond and enclosing a copy of the previous written notice furnished to the Contractor. S If a notice required by Paragraph 4 is given by the Owner to the Contractor or to the Surety, that is suffi- cient compliance. 4 6 When the Claimant has satisfied the conditions of Paragraph 4, the Surety shall promptly and at the Surety's expense take the following actions: 6.1 Send an answer to the Claimant, with a copy to the Owner, within 45 days after receipt of the claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed. 6.2 Pay or arrange for payment of any undisputed amounts. 7 The Surety's total obligation shall not exceed the amount of this Bond. and the amount of this Bond shall be credited for any payments made in good faith by the Surety. 8 Amounts owed by the Owner to the Contractor under the Construction Contract shall be used for the perfor- mance of the Construction Contract and to satisfy claims, if any, under any Construction Performance Bond. By the Contractor furnishing and the Owner accepting this Bond, they agree that all funds earned by the Contractor in the performance of the Construction Contract are dedicated to satisfy obligations of the Contractor and the Surety under this Bond. subject to the Owner's prior- ity to use the funds for the completion of the work. 9 The Surety shall not be liable to the Owner, Claimants or others for obligations of the Contractor that are unrelat- ed to the Construction Contract. The Owner shall not be liable for payment of any costs or expenses of any Claim- ant under this Bond. and shall have under this Bond no obli- gations to make payments to, give notices on behalf of. or otherwise have obligations to Claimants under this Bond. 10 The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations. 11 No suit or action shall be commenced by a Claimant under this Bond other than in a court of competent juris- diction in the location in which the work or part of the work is located or after the expiration of one year from the date (1) on which the Claimant gave the notice required by Subparagraph 4.1 or Clause 4.2.3. or (2) on which the last labor or service was performed by anyone or the last mate- rials or equipment were furnished by anyone under the Con- struction Contract, whichever of (1) or(2) first occurs. If the provisions of this Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 12 Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the signature page. Actual receipt of notice by Surety, the Owner or the Contractor, however accomplished, shall be sufficient compliance as of the date received at the address shown on the signature page. 13 When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed. any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions con- forming to such statutory or other legal requirement shall be deemed incorporated herein. The intent is that this AIA DOCUMENT A312 • PERFORMANCE BOND A5 DES PAYMENT YORK BOND `DECEMBER 1984 ED. D. • 310006 THE AMERICAN INSTITUTE OF ARCHITECTS. THIRD PRINTING • MARCH 1987 A312-1984 5 Bond shall be construed as a statutory bond and not as a common law bond. 14 Upon request by any person or entity appearing to be a potential beneficiary of this Bond, the Contractor shall promptly furnish a copy of this Bond or shall permit a copy to be made. 15 DEFINITIONS 15.1 Claimant: An individual or entity having a direct contract with the Contractor or with a subcontractor of the Contractor to furnish labor, materials or equip- ment for use in the performance of the Contract. The intent of this Bond shall be to include without limita- tion in the terms "labor, materials or equipment"' that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental equipment used in the MODIFICATIONS TO THIS BOND ARE AS FOLLOWS: Construction Contract, architectural and engineering services required for performance of the work of the Contractor and the Contractor's subcontractors, and all other items for which a mechanic's lien may be asserted in the jurisdiction where the labor, materials or equipment were furnished. 15.2 Construction Contract: The agreement between the Owner and the Contractor identified on the sig- nature page, including all Contract Documents and changes thereto. 15.3 Owner Default: Failure of the Owner, which has neither been remedied nor waived, to pay the Con- tractor as required by the Construction Contract or to perform and complete or comply with the other terms thereof. (Space is provided below for additional signatures of added parties, other than those appearing on the cover page.) CONTRACTOR AS PRINCIPAL SURETY Company: (Corporate Seal) Company: (Corporate Seal) Signature: Name and Title: Address: Signature: — Name and Title: Address: AIA DOCUMENT A312 • PERFORMANCE BOND AND PAYMENT BOND • DECEMBER 1984 ED. • AIA ® A312-1984 6 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE, N.W., WASHINGTON, D.C. 20D06 THIRD PRINTING • MARCH 1987 } Chubb t POWER Surety OF ATTORNEY Ftsderai,ln'surance Company Vigilant Insurance Company Pacific Indemnity Company Attn.: Surety Department 15 Mountain View Road Warren, NJ 07059 Know All by These Presents, That FEDERAL INSURANCE COMPANY, an Indiana corporation, VIGILANT INSURANCE COMPANY, a New York corporation, and PACIFIC INDEMNITY COMPANY, a Wisconsin corporation, do each hereby constitute and appoint Benson A. Cashion, Matthew Knight Cashion, Jr., William R. Plegge, Sheilla J. Smith, Judy Schoggen and William H. Griffin of Little Rock, Arkansas ------------------------------------------- each as their true and lawful Attorney -in -Fact to execute under such designation in their names and to affix their corporate seals to and deliver for and on their behalf as surety thereon or otherwise, bonds (other than bail bonds) and undertakings given or executed in the course of its business (but not to include any instruments amending or altering the same, nor consents to the modification or alteration of any instrument referred to in said bonds or obligations). In Witness Whereof, said FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY have each executed and attested these presents and affixed their corporate seals on March 10 , 1998. enneth C. Wendel, Assistant Sec etary a Fro E. Robertson, Vice P sident STATE OF NEW JERSEY i J ss. County of Somerset On March 10 1998, before me, a Notary Public of New Jersey, personally came Kenneth C. Wendel, to me known lobe Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY, the companies which executed the foregoing Power of Attorney, and the said Kenneth C. Wendel being by me duly sworn, did depose and say that he Is Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY and knows the corporate seals thereof, that the seals affixed to the foregoing Power of Attorney are such corporate seals and were thereto affixed by authority of the By -Laws of said Companies; and that he signed said Power of Attorney as Assistant Secretary of said Companies by like authority; and that he is acquainted with Frank E. Robertson, and knows him to be Vice President of said Companies; and that the signature of Frank E. Robertson, subscribed to said Power of Attorney is in the genuine handwriting of Frank E. Robertson, and was thereto subscribed by authority of said By -Laws and in deponent's presence. Notarial Seal p9 C'o q� O 4 OTARY 1P Noary Publ c " r i THER'SA S. C14 NSKI PUBLiC.:. Notary Public, State of New Jersey CERTIFICATION No. 0014101 Extract fromdBy-Laws of FEDERAL INSURANCE COMPANY, VIGILANT INSURIrEttS1PA$ 1a J&V QIFIQ EMNITY COMPANY: "All powers of attorney for and on behalf of the Company may and shall be executed In the name and on behalf of the Company, either by the Chairman or the President or a Vice President or an Assistant Vice President, jointly with the Secretary or an Assistant Secretary, under their respective designations. The signature of such officers may be engraved, printed or lithographed. The signature of each of the following officers: Chairman, President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary and the seal of the Company may be affixed by facsimile to any power of attorney or to any certificate relating thereto appointing Assistant Secretaries or Attorneys -in -Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such power of attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached. I, Kenneth C. Wendel, Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY (the 'Companies") do hereby certify that (I) the foregoing extract of the By -Laws of the Companies is true and correct, (ii) the Companies are duly licensed and authorized to transact sunny business In all 50 of the United States of America and the Dist lct of Columbia and are authorized by the U. S. Treasury Department further, Federal and Vigilant are licensed In Puerto Rico and the U. S. Virgin Islands, and Federal is licensed In American Samoa, Guam, and each of the Provinces of Canada except Prince Edward Island; and (Iii) the foregoing Power of Attorney is true, correct and in full force and effect. Given under my hand and seats of said Companies at Warren, NJ this 16th day of June 1998 n aD y. IN THE EVENT YOU WISH TO NOTIFY US OF A CLAIM, VERIFY THE AUTHENTICITY OF THIS BOND OR NOTIFY US OF ANY OTHER MATTER, PLEASE CONTACT US AT ADDRESS LISTED ABOVE, OR BY Telephone (908) 903-3485 Fax (908) 903-3656 e-mail: surety@chubb.com Form 15.10.0226 (Ed. 2.98) NON -CONSENT JJL-fl-1993 M:c9 PEP.'n'r U_I;}EP RHC N390r. a • i � i r • i MICROFILMED FAX PBA Architects 116W. Walnut P.O. Box 2076 Rogers, Arkansas 72756 Date: July 27, 1998 Re: Crystal Springs Softball Fields Phase II, Fayetteville, AR Number of pages including cover sheer 5 PBA Job No 98093 To: Kim Ropers From: James Trimble City of Fayetteville Parks & Recreat!on Phone: Phone: (501)636-3545 Fax: (501)521.7714 Fax: (501)636-1209 e-mail: PBA@PLBA.com Urgent x For your review Reply ASAP Please comment Kim, James asked that I fax you a copy of the performance bond documentation. Laura Keck The lrhrma;ion faowlry dtl. I.evar atwa emf tatatxd In 'hit larslmle h S lxrfbealea is lleerb?nded kr tr S. me ath. p.ner to when i i5 m.. addd. .unrn ead. deneap.Iaro11M named Wem rea.ee a an plgse p•espamtle la a ilel:yna In Ina 'a the in.naH reaper!(.). pie... d rd road e1e MLo' .r. ryfti Mvrrhmion. Nae flee Asw*.i m. clrrleutvn. or vT+N'9 a tha ranMtt tier: by ttyone otthc Cnn Ne eddre sn b &ddy prch tec. Myra rncei nS lI* Thine In mac r dre nWry us UFT.e.'.lalaly' by !�t1 mid re&m he aqua Wthnns:d teI®a. in x mea .ex e adleby U S. ma. ThM1kyou la ear emp.r.ebn CONTRACTOR AS P ]PAL _-r SURETY - Company: Company: S (CCorporate Seali Hcckatticrn st:v -i C cS a era) Innamre• SignatureName a TtleN ame andC.arA-tilUaa]s e-f.r•''t a'^'7 Attcrnev-in-Fact (Any additional signatures appear on page 31 (FOR !NFORMATfON ONLY —Name. Address and Telephone) ne) REPRESENTATIVE (Architect. Engineer or AGENT or BROKER: The Cashion Company, Inc. other party): Pty L. Eumher&Ass .1Stes, Architecta P.O. Box 550 P.M. Box 2076 Little Rock, .AR 722C3 Rogers, AR 72756-2076 (501) 376-0716 (5)1) 636-3545 ICUM[M Am • RLFO4sstw_• l ILIJCM MSTm)Tt OF Aapn1F:.T5. M Tl.C • .O CH 190? A212.1994 I oa- 90} R,es, 6 v-98 JUL-2?-59E 1@:517 G PERRY BUTCHER NNU RSKIIC. 501635?511 P.IO2 1 The Contractor and the Surety, jointly and severaf'v. bird themselves, :heir heirs. executors, administrators, successors and assigns to the Owner for the performance of the Construction Contract. wh.ch is incorporated Herein by reference. l: the Contractor performs the Construction Contract. ;he Surety and the Contractor shall have no obiigxucn under :his Bond, except to particpate .n conferences as provided in Subparagraph 3.1. 3 If ;here is no Owner Default. he Surety's obligation under this Bond shall arise after: 3.1 The Owner has notified the Contractor and the Surety at its address described in Paragraph 0 below that the Owner is considering declaring a Cont:acter Deiauit and has reouested and attempted to arrange a conference with the Contractor and the Surety to he held not later than fifteen days after receipt of such notice to discuss methods of performing the Construe non Contract. If the Owner, the Contractor and the Surety agree. ;he Contractor shall be allowed a reason- able time to perform the Construction Contract, but such an agreement shall not waive the Owners right, if any, subsequently to declare a Contractor Default: and 3.2 The Owner has declared a Contractor Default and formally terminated the Contractor's right to complete the contract. Such Contractor Default shall not be de- clared earlier than twenty days after the Contractor and the Surety have received notice as provided in Sub- paragraph 3.1: and 3.3 The Owner has agreed to pay the Balance of the Contract Price to the Surety in accordance with the tetras of the Construction Contract or to a contractor selected to perform the Construction Contract in accor- dance with the terms of the contract with the Owner. 4 When the Owner has satisfied the conditions of Para- graph 3, the Surety shall promptly and at the Surety's ex- pense lake one of the following actions: 4.1 Arrange for the Contractor. with consent of the Owner, to perform and complete the Construction Contract; or 4.2 Undertake to perform and complete the Construe :ion Contract itself, through its agents or through inde- pendent contractors; or 4.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the Con- struction Contract, arrange for a contract to be pre' pared for execution by the Owner and the contractor selected with the Owner's concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Construction Contract, and pay to the Owner the amount of damages as described in Paragraph 6 in ex- cess of the Balance of the Contract Price incurred by the Owner resulting from the Contractor's default: or 4.4 Waive its right to perform and complete. arrange for completion, or obtain a new contractor and with reasonable promptness under the circumstances: .1 After investigation. determine the amount 'or MA DOCUMENT A312 • RERFOI THE AMERICAN INSTITUTE OF . THIRD PRINTING • MARCH liter which it meY be liable to the Owner and, as soon as practicable after the amount is defer mined, tender cavmen! therefor to the Owner: or .2 Deny liaolli;y'n whole or in part and notiiv the Owner Cting reasons therefor. 5 if the Surety does not proceed as orcytded!r. Paragraph a with reasonable promptness. me Sarety shall be deemed to be in default on this Bond fifteen. days after receipt of art additional written notice from the Owner to the Surety demanding that the Suety perform its obligatiors under this Bond. and the Owner shall be entitled to enforce ann remedy available to the Owner. I' the Surety proceeds av provided in Subparagraph 4.4. and the Owner refuses the payment tendered or the Surety Has denied habilitc in Nhole or in part. N••Ihoul further notice the Owner small be entitled to enforce any remedy available to the Owner. 6 After the Owner has terminated :',e Contractor's right to complete :he Construction Contrac:. and 'f the Surer elects to act under Subparagraph u.;. J.2, or a.3 above, then the respcnsibilities of the Surety to the Cswner ;ha,i not be greater than those of the Contractor under the Construction Contract, and the :esponsib,litics of the Owner to the Surety shall not be greater than those of :he Owner under the Construction Contract. To the limit of the amount of this Bond, but subject to ccmmttment by the Owner of the Balance of the Contrac: Price to mitigation of costs and damages on the Construction Contract. the Sure- ty is obligated ssithout duplication'or: 6.1 The responsibilities of the Contractor for correc- tion of defective work and cumpietion of the Consnac' !ion Contract; 6.2 Addi-ional legal design professional and delay costs resulting from the Contractor' ; Default, and re- sulting from the actions or failure to act or the Surer% under Paragraph 4; and 6.3 liquidated damages. or 1 no liquidated damages are specified in the Construction Contract, actual dam- ages caused by delayed performance or non-perror• mance of the Contractor. 7 The Surety shall nor be liable to the Owner or others lot obligations of the Contractor that are unrelated to the Con- ;truction Contract, and the Balance or the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue or' this Bond to an•. person or entity other than the Owner of its heirs, executors, administrators o- successors. 8 The Surety hereby waives notice or any change. mclud• ing cnanges of time, :o the Construction Contract or to related subcontracts, purchase orders and ocheobliga- 'ions. 9 Any proceeding, legal or equitable. under this Bono may be instituted in any court of competent urisdictio.' it, the location in which the work or part of the works locatec and shall be instituted within two years afte• Contractor Default or within two years after the Contractor ceased working orwithin two years after the Surety refuses or fails to perform its obligations under this Bond, whichever oc- curs first. If the provisions of !his Paragraph are void o - prohibited by law, the minimum ceriod of limitation avaJ- AND PAYMENT BONO • DECEMBER 196 W. • AIA • 5 NEW YORK Ave.. I W.. WASHINGTON, O.C. 2ppDy A312.1984 2 7 able to sureties as a defense in the jurisdiction of the suit shall be applicable. 10 Notice to the Surety, the Ownerorthe Contractor shall be mailed or delivered to the address shown on the sig• nature page. 11 When this Bond has been furnished to comply with a statumry or other legal requirement in the location where the construction was lobe performed. any pravision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions con- forming to such statutory or other Legal requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory bond and not as a common law bond. 12 DEFINITIONS 12.1 Balance of the Contract Price: The total amount payable by the Owner to the Contractor under the Construction Contract after all proper adjustments have been made, including allowance tO the Con - MODIFICATIONS TO THIS BOND ARE AS FOLLOws: tractor of any amounts received or to be received by the Owner in settlement of insurance or other ciaimi for damages to which the Contractor s erntied. -e- duced by ail valid and proper payments made to or on behalf of the Contractor under the Construction. Coin tract. 12.2 Construction Contract: Theagreement between on the reOwnerenincluding all Contract the Contractor tlDocuments and nature Dag changes thereto. 12.3 Contractor Default: Failure of the Contractor. which has neither been remedied nor waived, to per- form or otherwise to comply with the terms of the Construction Contract. 12.4 Owner Default: Failure of the Owner. which has neither been remedied nor waived, to pay the Con- tractor as required by the Construction Contractor to perform and complete or comply with the other terms thereof. (Space is provided below for additional signatures of added panies, other than those appearing on the cover page. CONTRACTOR AS PRINCIPAL SURETY Corporate Seal, Company: (Corporate Sea[) Company: Signature: Name and Title: Address: AN DOCUMENT A311 • PtREOr THE AMERICAN INSTITUTE OF . THIRD PRINTING • MARCH 19x7 5ignature: _— Name and Title: Address: D AND PAYMENT BOND • DECEMBER 1984 1D. • AIA B A312.1964 3 Ins NEW YORK At. N.W., WASHINGTON. D.C. 10006 A n I a . • , POWER cede? I tncuranoe Company Attn.: Surety Department Chubb. C SuretyOF -Vigilant Insurance Company 15 jAountajn View Road ATTORNEY Pacific Indemnity Company Warren, NJ 07059 r—. Know All by These Pnesans, That FEDERAL INSURANCE COMPANY, an Indans corporation, VIGILANT INSURANCE COMPANY, a New York corporation, and PACIFIC INDEMMTY COMPANY, a Wisconsin corporation, do each hereby ccrstifute and appoint Benson A. Cashion, Matthew Knight Cashion, Jr., William R. Plegge, Sheilla J. Smith, Judy Schoggen and William H. Griffin of Little Rock, Arkansas --------------------------________—______ each as their true and lawful Aeomeyan-F t to execute under such designation in Ines names and to affix their corporate seats to and d.INer for and an that/ behalf as surety thereon or otherwise, bonds (other than baE bonds) and undartawngs given or executed in the course of Its business (but not 10 Include any instruments amend hg or aiming the same, nor consents to to modlflranm or attention of any Instrument referred to in said bonds or obligations). In Witness Whereof, said FEDERAL NSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY have each executed end attested time presents and affixed their corporate sea on March / 10 , Ig98. Kenneth C. Wendel, Assistant Sae ry .K'T E. Rab Aeon, Vrce P sidant STATE OF NEW JERSEY I County of Somerset on March 10 . 1998, Oeto.. ma, a Notary Publk or New Lney, parsonalfr came Kenneth C. Wendel, to me laxwn to be Aaaislam Secretary of FEDERAL INSURANCE COMPANY. VIGILANT INSURANCE COMPANY. and PACIFIC INDEMNITY COMPANY, IM compaldes which exenrad tie foregoing Pews, of Harney, and the sold Kenatl C. Wendel being by no duty •wom, did depose and my that he Is Assistant Secretary of FEDERAL INSURANCE COMPANY, bIGILANT INSURANCE COMPANY, red PACIFIC INDEMNITY COMPANY and bows to wparate seek thereof. that the seek otbod to are foregoing Pow,, d Nlomey am each cOrporab teak and ware crude .toed by adhedly of the DyLons of said Campanim; and oral ha signed Mb PO war of Homey as Aaststsnt Secretary d said Companies by m. siralonry; and that M Y cquaiMed wet Frank E. Robertson, and Mows limb b. Von President of mid CompaMee; end that the signature of Frank E. Rabemmn, subsalbed to said Power d Attorney Is In the IAadne hsrdwv ing of Frank E. Robertml, and woo thereto subaerWad by adha ty of said By4..e• and in deponenre pr.eenoe. Nodal Seat rrjD:L&� Notary PWIIC ) TNER�SA a. Cl.,li vSKI NotaryPubt!c, State of New Jetaay CERTIFICATION No. 0014101 Eetraol of FEDERAL INSURANCE COMPANY, VIGILANT INSUP.AWWOWWAllp!(edaaj.QfIQdJ EMNT' COMPANY: •An powers of otomay for and on behalf of the Company may and .hal be executed in the name and on behalf of the Company, ether by the Chairman or the President ova Vice President or an Assistant Vive President, Jointly with the Secretary or an Assistant Secretary. under their respective daslgnattpns, The signature of such officers may be engraved, pitnad or Ithogmpfted. The slgnetue of each of the following officers: Chalmian, Presided, any We President, any Assistant Vice President, any Secretary, my Assistant Seerstary and the sad of the Company may be affixed by fadimle to any power of attorney a to any cerlfcate relottng hereto appointing Assistant Sec etanes or Atemaysin-Fsd for purposes only of executing and attesting bona and underiaMngs and other w rtings obligatory in the nature thereof, and any such power of attorney or ceafwate bearing such facsimile Stu, or faealmfa seal shall be valid and binding upon Use Company and any such Power so exeotied and ceAKgd by such facaimte signature and facshnls seal shall be valld am binding upon the Company with respect to any bond or undertaking to whfct I is attached' I. Ktnrem C. Wendel, Assitant Se retary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY (ter 'Companl.s do hereby cants that (0 the foregoing extract of me Bylaws of the Companies Is true and cornet, (1) to Cantpa9es tie dint based and authortud to mussed suraty busheac flu 5D of the United Slates of America and the Dbblc of Cola"ta and are adterbed by me U. S. Tansy Department cater, Friend and Vp 1 are Ioea.d h Puerto Rbo end the U. S. Virgin Isla ds, and F.daIW c&... -i M Anstsn Samoa, Guam, and each d the Provinces of Cased. Incept PNtae Edwad Isbid and (10 the faegolrnp Power of Altnn.y Is crane, correct and In ell force and effect. GGiwnn ceder my had and seat of said Companies at Warren, NJ the 16 h day of June .1998 • 4talAtlh f • I 'N4w wade __ Kann.m C. Wendel, Assistant Seahetary. IN THE EVENT YOU WISH TO NOTIFY US OF A CLAIM, VERIFY THE AUTHENTICITY OF THIS BOND OR NOTIFY US OF ANY OTHER MATTER, PLEASE CONTACT US AT ADDRESS LISTED ABOVE, OR BY Telephone (908) 903-3485 Fax (908) 903-3656 e-mail: suretycchubb.com TOTHL P.134 I 4 f t STAFF REVIEW FORM 263 (,4-' AGENDA REQUEST lJl&ktJ1m, XX CONTRACT REVIEW _ GRANT REVIEW it 14rffrn^T"" "/"„ CJ1a"v-Ln /v1/ZI g$ For the Fayetteville City Council meeting of N/A Kim Rogers Parks & Recreation Public Works Name Division Department ACTION REQUIRED: Approval on change order with Heckathorn Construction to change the dimensions of the field and fencing to be tournament legal. Also to change the logistics and size of the concession stand to better fit the concourse area. COST TO CITY: $.qs nos Cost of this Request z,sn.g2sn.sans-nn Account Number osncs Project Number CONTRACT/GRANT/LEASE REVIEW: Category/Project Budget s �90�ba(o Funds Used To Date $ 13a� ia- Remaining Balance Budget firls Cnf hall r:nmpinn Category/Project Name ustment At Administrative Services Director GRANTING AGENCY: �tw /6 4 - Acco tingLQan ex Date A Cooxdinat Date //i��ty Att ney Date ternal Auditor Date O on STAFF RECOMMENDATION: order. Date Cross Reference /0 -c - g8 Datteet�([p�,�� New Item: Yes No Prev Ord/Res #: Date Orig Contract Date: 9 •1 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDEN DATE: October 6, 1998 TO: Charlie Venable THRU: Connie Edmonston FROM: Kim Rogers RE: Change Order request for the Girls Softball Complex Phase II The Parks & Recreation Division requests approval of a change order in the amount of $5,093 with Heckathorn Construction. The change order consists of two items. The first includes changing the field and fencing dimensions to allow proper safety zones from home plate to the backstop and to meet ASA & USSSA standards for tournament complexes. This would adjust the concourse area to be 10 feet smaller. Accordingly, changes in the logistics and size of the concession stand would better serve our patrons. The total contingency amount for this project is $35,000. .CHANGE ORDER AlA DOCUMENT G701 I . • • y OWNER ARCHITECT (:ON'I'RACI'OR FIEId) ❑ OTT IER PROJECT: aystal SEazrgs ill. Field (narne, address) Phase II Fayetteville, AR 72701 TO CONTRACTOR:}luau Caste Eticn CD., Inc. (name, address) 1880 Birch Avenue Fayetteville, AR 72703 CHANGE ORDER NUMBER: 1 DATE: September 15, 1998 ARCHITECT'S PROJECTNO: 98093 CONTRAC•h DATE: May 4, 1998 CONTRAC"I' FOR: General Construction is The Contract is changed as follows: 1. Remove the footing and C.M•U. in place for the utility building, fill voids and compact. Lay out new proposed building on a 45° angle from the northwest to the southeast off the center line axis, pour new footings and lay new concrete masonry units to the same stage as the previous completed building. Total amount of this change order $1,437.00 2• Move the fence lines adjacent to the concourse area at all four playing field quadrants into the concourse area an additional ten (10) feet, thus adding five (5) more feet to each side of the outfield fence lines and five (5) more feet to the four (4) backstop fences. Add 12.5 yards of combined soils type 2 and type 4 to each of the new fence line areas proposed. Changes are reflected on SK -1 Drawing dated August 24, 1998. Total amount of this change order $3,656.00 Total amount for 1 & 2 $5,f093_00 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) ( ) \\:19 ........................ S 537, 804.00 Net change by previously authorized Change Orders ............................... S 0 The (Contract Sum) ( ) prior to this Change Order was .......... $ 537, 804.00 The (Contract Sum) ( will Ix (increased) ( ) by this Change Order in the amount of ............................ 5 5,093.00 The new (Contract Sum) ( •) including this Change Order will be .. $ 542, 897.00 The Contract Time will be (increased) (Q©4) Q 4) by seven ( 7 ) days. The chile of Substantial Completion as of the (hoe of this change Order therefore is Thursday, November 26, 1998 NOt E: I"his sunintary ekes not reflect demges in the ( of lrau Sun. Contract I'inie in Guaranteed Maxinl(un Price which hare been ainhorized In Construction Change 1)1 reel ire. Perry L. Butcher & Assxiat s Hc3(atInn Omtnrtim Cb•, Inc, City of FayettrQiide A ARCI IIT'RCI' CON'IRACR )R O\CrNER 116 W. Walnut Street 1880 Birch Avenue 1J1 E+7. Moilntain-Street Address Addrexs Addmss Rogers, AR 7275 AR 72701 UA„( 9 •/tl' 9U I)A,,:, b�tzct ate _ 1 ,vl F / 2 413 I I CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • (:1lANGE. ORDER • 19R7 EDII'I'c1 • AIA•" • ©19137 • II IF AMERICAN INSTI1 JTB OF ARCIIIIRCIS, 17Vi NEW YORK AVE, N.\C'., WAShIINGTON, D.C. 2n1X G701-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. yEP-09-1998 11:Z^ JPp. ''b d PERRY BUTCHER AND R69JC. 5©16:367511 P,02 ttll\H IMUNN UU1tD % .L WI.. Jl)i-44�-L.]0J *'. ' MECEATHORN CONSTRUCTION COMPANY, INC 1880 BIRCH AVE. FAISTTEVILLE, AR 72703 CONTRACTORS INITIATED CHANGE ORDER REQUEST N 02 DATE:September 09, 1998 - ------------------------------ -------------------------------------- To: Perry Butcher & Associates JOB:Crystal Springs Softball Field P.O. Box 2076 Phaae II Rogers, Arkansas 72756-2076 Fayetteville, Arkansas Attn: James Trimble Project No. 98122 aSe=aaxv a e.a=a=sasaa=aaaesaaam_a_--cc.aa v�vavoc_-ex= This is our Change Order requesting the following revisions to the above cited Contract. Included shall be all labor, equipment, materials and taxes to complete the following changes: At the request of the Owner and Architect, we propose to remove the footing and the concrete masonry unite already -in place and fill in void and compact. Layout new proposed building on a forty- five 14S) degree angle from the Northwest to the Southeast off the center line axis, pour new footing and lay new concrete masonry units to the same stage as the previous completed building. TOTAL AMOUNT OF THIS CONTRACTOR,6 INITIATED CHANGE ORDER ADD $1,437.00 Contractor Request seven 171 Days to the contract time. -e•-------------e-------------- WE AGREE hereby to make change specified for ADD 81,437.00 ----------------- ---------------------- ------------------------------ Date: September 09, 1998 Authorized By: - -- - --- -------- n L H a horn, resident 1996 11:12 501 442 73e5 P.02 TOTE' P.02 ;5EP-11-1998 12:32 PERRY BUTCHER AND ASSOC. 5016367511, P.05 ??P p4 V 70 i": V' 1 FCLKH I HUKN WM31 t " I EL 501'-441- 7385 P. 2 `• e' HECKATW0RN CONSTRUCTION COMPANY, INC. CHANGB ORDER REQUEST 0 03 REVISED 1880 BIRCH AVE. FAYETTNVILLE• AR 72703 DATE: August 31, 1998 --- ----------- - ------------------ To:James Trimble Job:Crystal Springs Softball Field Perry Butcher & Associates Phase II 1160 W. Walnut Ave. Fayetteville, Ark.72703 Fayetteville, Ark 72703 Project No. 98121 PBA. 98093 _=e_vcsaa�ae_-_-v.xxxeaaa�a aaxaaa�aaaaaxaaamaaxxmaaaaxe_amva v. -_a -- This is our Change order Request requesting the following revisions to the above cited contract.Included shall be all labor, equipment, materials, and taxes to complete the following changes. Item: As per Proposal Request No.4, Drawing SK -1, dated August 24,1998 Move the fence lines adjacent to the concourse area at all four playing field quadrants into the concourse area an additional ten(10) feet thus adding five (5) more feet to each side of the outfield fence lines and five (5) more feet to the four (4) backstop fences. Add 12.5 yards of combined soils type 2 and type 4 to each of the new fence line areas proposed. ADD $3,656.00 TOTAL AMOUNT OF CHANGE ORDER REQUEST N0.3 REVISED... ADD $3,656.00 ------------------------- .. WE AGREE hereby to make change specified for ADD $3,656.00 -- - - - - -------------- Date: August 31,1998 --- — ------------- Authorized By; q-> -�j Don iL ckat rn. President SEP-04-1998 15:08 591 442 7385 99. P.02 T0TRL P.05 4. o PBA ARCHITECTS ..�.. v... <'G. ... ♦ .wwmrnv.v.p,a♦.-.. v.. oww LETTER OF TRANSMITTAL DATE: October 1, 1998 TO: Kim Rogers City of Fayetteville Parks & Recreation 113 W. Mountain Fayetteville, AR 72701 JOB NUMBER: 98093 RE: Crystal Springs Softball Fields Phase II Fayetteville, AR Kim, Please sign all three copies of Change Order No. 1, keep one copy for your records and return the other two to our office. I will forward one to Heckathorn and keep the other on file. Please call with any questions. Thank you. COPIES 3 DESCRIPTION Change Order No. 1 If enclosures are not as noted, please notify us immediately. VauUraTechnical Coordinator Perry Butcher & Associates, Architects xc: File via: U. S. Mail r 116 W. Walnut - Rogers, Arkansas 72756 Phone: (501) 636-3545 Fax: (501) 636-1209 -T—_ _" i, C� - • .� 'M1-�l1 .1f�{.t4'wt4.�atin��{. `rf�.•_4 a r is �. w .F 1 r w. ti.1 ia1 .. V:' �w'� -.�.. n e'..w_Z � as. . •: m.^' ! ' - _ '� '.tz a...:.c �' ws.. �i-a-'- .a —F - -•- mac^' �..a: i, _ —I - l ... - r --- r O n / r o O i I h+�EI-�' Our�I F1 6._O H C1ka.l1 _ -rte n �• _. f. .✓ . s�Iyjtit. LNr % '-"':�'t _�r.+eb.ev_..1yr r�T ,,fi 1 Y -. \fr .•. .. - � H t\i J ♦ 9 - N _ : of ? of -n-r F � I I L -fl / / / 11 /T �1 / - - -. - - . //1 / ao..t `� bo 1t - //// it AGENDA REQUEST X _ CONTRACT REVIEW GRANT REVIEW j r, t. w For the Fayetteville City Council meeting of N/A tom` FROM: 0 9 a STAFF REVIEW FORM • Kim J. Rogers Public Works TION REQUIRED: Approval on change order #2 with Heckathorn Construction to add a 3" irrigation line, change 2" domestic water to a 1" line, change 24 zone irrigation to a 12 zone irrigation controler, omit 2 back flow preventers(do in-house), dust control valve to automatic, and install 4 zone controller COST TO CITY: Saes nn $ 71 n, 44A firle Rnfthall Cmmplar Cost of this Request Category/Project Budget Category/Project Name 29sn.995n_SRna-0n S F,1 9 571 Park Imnrnvamantc T ! Account Number Funds Used To Date Program Name 9an93 $gF.. R77 HMRIParlrc Havel pment Project Number Remaining Balance Fund BUDGET REVIEW: Budgeted Item Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: V S / I- - 1 c STAFF RECOMMENDATION: Approval of Change Order #2 Date //-#4V Date Date Cross Reference //,es-ria DD�atl�el�p///, New Item: Yes No ate Prev Ord/Res #: `, Date Orig Contract Date: Ins a •r - � . FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE DATE: November 18, 1998 TO: Charlie Venable THRU: CohcclT& dmonston FROM: Kim J. Rogers RE: Change Order #2 request for the Girls Softball Complex Phase II The Parks & Recreation Division requests approval of a change order in the amount of $643.00 with Heckathom Construction. The change order consists of two items. The first includes adding a 3" irrigation waterline, change 2" domestic water to a 1" domestic waterline, change 24 zone irrigation to a 12 zone irrigation controller, and omit two backflow preventers (as I ordered these in-house to cut down on costs). The second item to be amended includes changing the dust control zone to an automatic valve instead of manual, and install a four zone controller for the dust control areas. These changes will allow one controller to operate both water sources at the same time. The total contingency amount for this project is $35,000. We have used $5,093 of this contingency amount on change order #1 leaving a balance of $29,907. I, + +fit•. CHANGE ORDER AIA DOCUMENT G701 •:I ,. 1 OWNER ARCHITECT 9 CONTRACTOR CR FIELD ❑ OTHER ❑ PROJECT: Qystal S S flhd1 Field (name, address) Phase II Fayetteville, Arkansas 72701 TO CONTRACTOR: cjxsfttxjjm W., (name, address) 1880 Birch Avenue Fayetteville, Arkansas 72703 The Contract is changed as follows: See Attachments: CHANGE ORDER NUMBER: 2 DATE: November 3, 1998 ARCHITECT'S PROJECT NO: 98093 CONTRACT DATE: May 4, 1998 CONTRACT FOR:General Construction p. tsir••• • •:It• :I•. - .It• •t.I- ••1ca-lam .t1 r 1• •• - change ts5alty--far zone iniflim tD bA0 tseplce zone and c it the tAD bccF1rwlaeIIs• Pd3 $1,277.00 ItFal 2: Pt dst 0rntral 3IE on atrbt vale, irstall far zae controller, thlde ts,elce station rrntmller. Ll in ($ 634.00) l c L1 C at l $ 643.00 Ada B. � � Tiffcay &moth gals in all soil type/ area. Deixt ($6,99b.00) Total a art fir attadrll3ntz, A & B (6,307-00) asirt Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) ( ) was ........................ $ 537,804.00 Net change by previously authorized Change Orders ............................... S 5,093.00 The (Contract Sum) ( prior to this Change Order was ..........$ 542,897.00 The (Contract Sum) ( will be OOCOO QQ) (decreased) 0 HIOOOQO by this Change Order in the amount of ............................ $ 6,307,00 The new (Contract Sum) including this Change Order will he .. $ 536,590.00 The Contract Time will be (pQ,OGQOQ4) (XQ0QtgQQ) (unchanged) by ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is MIX- C$y, No;o 1'ter 26, 1998 NOTE: This sununanv does it mticu changes in the Q mein Sunt Omtract Time ur Guaenneed Maxinwm Price r,'h ich have been authorized by Consmlclion Change [Directive. ARCHITECT 116w. vaint Street Address Address City of Fayetteville, At art s OWNER 113 W. Mar ain Address CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • I`ht7 EDITION • AlAr • ©19H7 • 'riIE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE. NW. WASHINGTON. D.C. 01MN, G701-1987 WARNING: Unlicensed photocopying violates U.S. copyright lawn and Is subject to legal prosecution, C 0Ns.uCiioi cc INC Ic& �; /4- 98122/98093 iSSO Elate AVE Ifs «2 . .53 (.- G. 12103 JAMES TRIMBLE /LAURA KECK =f TO PERRY BUTCHER & ASSOCIATES CRYSTAL SPRINGS SOFTBALL FIELD PHASE II P.O. BOX 2076 2790 NORTH SALEM ROAD ROGERS, ARKANSAS 72756-2076 FAYETTEVILLE. ARKANSAS 72703 PH: 501 636-3545 FAX:501-636-7511 svecom u;-cl �<tVac. lEn WE ARE SENDING YOU C Attached = Under separate cover via the following :tens: Shop drawings C Prints EE Plans =; Samples CI Specifications _ Copy of letter = Change order CCQIES a � -zo-g� I C LG D 3 l I I ! i I I THESE ARE TRANSMITTED as checked below: ACTION CODE 1. Approved as submitted 4. Revise & resubmit for record C For approval 2. Approved as noted 5. Revise & resubmit for approval For your use 3. Proceed with fabrication 6. Advise tentative delivery Cate D. As requested as noted. --- CI For review and comment REMARKS COPY TOP! i?4 oFC SIGNED: �� • AGENDA REQUEST XXX CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM For the Fayetteville City Council meeting of n/a /ee `/. 98 tf2,q- BecL47e)+Zr7 Co. (gill /19 MICROFILMED Kim J. Rogers Parks and Recreation Public Works Name Division Department ACTION REQUIRED: Approval of change order #2A with Heckathorn Construction for the -Gary Hampton Softball, - Complex near the Crystal Springs Subdivision. &'r5` it. COST TO CITY: $$14,77c Cost of this Request 22cn_g25n_5Rna-nn Account Number gangs Project Number 825, 9(19 Category/Project Budget c 778, 3SS Funds Used To Date $ yfl s"I Remaining Balance Ririe snfhall Prnjnrt Category/Project Name BUDGET REVIEW: X Budgeted I m Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: Purchasing Officer STAFF RECOMMENDATION: Approval of this change order. GRANTING AGENCY: Date AD Coordinato l /Y Date I ernal Auditor Date (p�2(fi`t Date vN Date (x.21 Date Cross Reference New Item: Yes Prev Ord/Res #: Date Date No Orig Contract Date: . • �-, Page 2 STAFF REVIEW FORM Description: Meeting Date: Gary Hampton Softball Complex near Crystal Springs Subdivision N/A Comments: Reference Comments: Budget Coordinator Accounting Manager ��''°/`�',',('' /710 /�aaS — .a o93, au torlc,�rA4 City Attorney Purchasing Officer ADA Coordinator Internal Auditor FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Charlie Venable Public Works Director Thru: Connie Edmonstonft)4%' Parks & Recreation Superintendent From: Kim J. Rogers Parks Operations Coordinator Date: June 14, 1999 Re: Change Order #2A request for Gary Hampton Softball Complex Phase II near the Crystal Springs Subdivision with Heckathorn Construction The Parks and Recreation Division requests approval of change order #2A in the amount of $14,775 with Heckathorn Construction. The previous change order #2 was deleted and replaced by change order #2A. This request involves fourteen items. The first item includes adding a 3" irrigation water line, change 2" domestic water line to 1" domestic water line, change 24 zone irrigation to a 12 zone irrigation controller, and omit two back flow preventers. Add $1,277 The second item to be amended includes changing the dust control zone to an automatic valve instead of manual, and install a four zone controller for the dust control areas. These changes will allow one controller to operate both water sources at the same time. Deduct ($634) The third item is to add SB-2 along the perimeters of the infield fence line to keep the soil mixture from eroding. Add $1.439 The fourth item is to move the transformer closer to Salem Road to save money in wire not used. Deduct ($1,980) i3 Y-. The fifth item is to change the silver color galvaloom roofs to green to prevent glare. Add $2,158 The sixth item is to change the specified roof on the temporary utility building to a less expensive material. Deduct ($674) The seventh item is to add a chain link fence around the new transformer location for safety purposes. Add $1,103 The eighth item includes changing the north gate from ten feet wide to twelve feet wide for maintenance purposes. Add $175 The ninth item is to add double gates at the south portion of the concourse area for maintenance access. Add $732 The tenth item is to change the specified drainage material from Terraflow to ADS material for better maintenance. Deduct ($990) The eleventh item is a change from the specified soil mixture from an 80/20 mix to a 50/50 mix to a 40/60 (sand/topsoil) mixture approved by the Turf Facilities Coordinator and the Park Maintenance Supervisor. Deduct ($90) The twelfth item is a request for an increase in the height of the softball backstops from 16' to 20' to reduce the number of foul balls reaching the spectator areas. Add $8.960 The thirteenth item is the relocation of participant's entrances into the softball fields. This change will improve safety and game performance, allowing a participant to enter the playing area from the dugout without opening a gate. Add $904 The fourteenth item includes furnishing and installing two (2), 2" 500 HR pressure reducing valves in the two (2), 3" irrigation lines and furnish and install one (1) pressure reducing valve in the 1" domestic waterline. Add $2.395 The total contingency for this project is $75,000 of which $16,225 has been expended. This change order request is in the amount of $14,775 leaving a remaining project contingency balance of $44,000. d:Ichangeorder2A A -CHANGE ; b ORDER AM DOCUMENT G701 • OWNER x ' ARCHITECT CONTRACTOR X FIELD ❑ OTHER ❑ .. • • ter. `. •`•t"u- - •- • :r • .. .•:I a:. • • • • :.nu a f..■ • • S. .. _ CHANGE ORDER NUM13ER:2A DATE: May 27, 1999 ARCHITECT'S PROJECT NO: 98093 CONTRACT DATE:zMay 4, 1998 CONTRACT FOR: General Construction The Contract is changed as follows: Please see Attachment "A" for a description of the following: Item 1: Add $1,277.00 Item 14: Add $2,395.00 Item 2: Deduct ($ 634.00) Item 3: Add $1,439.00 Item 4: Deduct ($1,980.00) Item 5: Add $2,158.00 Item 6: Deduct ($ 674.00) Item 7: Add $1,103.00 Item 8: Add $ 175.00 Item 9: Add $ 732.00 Item 10: Deduct ($ 990.00) Item 11: Deduct ($ 90.00) Item 12: Add $8,960.00 Item 13: Add $ 904.00 Total arrlount of this Change Order $14775.00 • Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) was ........................ S 537,804.00 Net change by previously authorized Change Orders ............................... S 5,093.00 The (Contract Sum) ( •) prior to this Change Order was .......... S 542, 897.00 The (Contract Sum) ( 4) will be (increased) ( RQ J) (IQD0000RCd) by this Change Order in the amount of ............................$ 1 4.,7.7500 The new (Contract Sum) ( ) including this Change Order will be .. $ '557o:672a'�1O The Contract Time will be (7FPPRWM) (N&NXioOG) (unchanged) by zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is Tuesday, April 6, 1 999 NOTE: This Si nmary does not reflect changes in the Contract S"m, Contract Time or Guaranteed Maximum Price which have hecn muorized by Construction Change Directive. y L. atd)Er & As ates HaCkattran Osthim WI, Inc. City of Fa etIlle ARCHITECT CONTRACTOR OWNER .1 - •.O.q I .a ii lH h• - 11_ti U. .I .I. •'.•EA 4. CLfnL /JL•• \.J. .f/ L..CI.C_'. /.II E.• -I S..Ci .. /./1 -I i , i i '• • • i i CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA O • ©1987 • THE AMERICAN INti'ITfU'I'E OF ARCHITF.C'I'S, 1735 NEW YORK AVE.. NW., WASHINGTON, D.C. 20006 G701-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. 1 r - 4 INSTRUCTION SHEET FOR AIA DOCUMENT G701, CHANGE ORDER A. GENERAL INFORMATION 1. Purpose This document is intended for use in implementing changes in the Work agreed to by the Owner, Architect and Contractor. Execution of a com- pleted G701 form indicates agreement upon all the terms of the change, including any changes in the Contract Suni (or Guaranteed Maximum Price) aril Contract Time 2. Related Documents This document was prepared for use under the terms of AIA general conditions first published in 1987, including AIA Document A201, General Conditions of the Contract for Construction, and the general conditions contained in AIA Documents A107 and A117, 3. Use of Current Documents Prior to using any AIA document, the user should consult the AIA, an AlA component chapter or a current AIA Documents Price List to determine the current edition of each document. 4. Limited License for Reproduction AIA Document G701 is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written permis- sion of the MA. The 6701 document is intended to he used as a consumable —chat is, the original document purchased by the user is intended to be consumed in the course of being used. There is no implied permission to it -produce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce them. A limited license is hereby granted to retail purchasers to rep oduce a maximum of ten copies of a completed or executed 6701, but only Ibr use in connection with a particular Project. B. CHANGES FROM THE PREVIOUS EDITION Unlike the previous edition, the 1987 edition of AIA Document 6701 requires the signatures of the Owner, Architect and Contractor for validity Changes • to he made over the Contractors objection (with disputed terms to he settled afterwards) should be effected through the use of AIA Document 6714, Construction C:lxtnge Directive - C. COMPLETING THE 6701 FORM 1. Description of Change in the Contract Insert a detailed description of the change to be made in the Contract by this Change Order, including any Drawings. Specifications, documents or other supporting data to clarify the scope of the change ' 2. Determination of Costs' _F A Insert die following information in the blanks provided, and strike out the terms in pareothads that do not apply: u) the origin:]] Contract Sum or Guaranteed Maximum Price. s b) the net change by previously authorized Change Orders (note that this does not include changes authorized by Construction Change Direc- tive unless such a change was subsequently agreed to by the Contractor and recorded as a Change Order): c) the Contract Sum or Guaranteed Maximum Price prior to this Change Order; ti) the amount of increase or decrease, if an; in the Contract Sum or Guaranteed Maximum Price: and e) the new Contract Sum or Guaranteed Maximum Price as adjusted by this Change Order: 3. Change in Contract Time Insert the following information in the blanks povidcd, and strike out the tents in parentheses that do not apply: a) the amount in days of the increase or decrease, if any, in the Contract Time; and h) die date of Substmtial Completion. including any adjustment effected-liv this -Change Order. - D. EXECUTION OF THE DOCUMENT /,-r r � C When Lite Owner, Architect and Contractor have reached agreement on the change to he made in the Contract, including any adjustments in the Con- tract Surn (or Guaranteed Maximum Price) and Contract Time, the G 701 document should be executed in triplicate by the two parties and the Architect, • each of whom retains an original. 1/88 •9 it ATTACHMENT "A" TO CHANGE ORDER NO. 2A Item 1: Add 3" irrigation water line and change 2" domestic water to 1" domestic, change twenty-four zone irrigation to two twelve zone and omit the two backf low preventers. Add: $1277.00 Item 2: Put dust control zone on auto valve, install four zone controllers, delete twelve station controller. Deduct: ($ 634.00) Item 3: Install a SB-2 burm three (3) feet wide by one (1) foot deep along the perimeters of the infield fence line at the four (4) playing fields so as to keep the soil mix from eroding at these location. Add: $1,439.00 Item 4: The transformer location was moved from the original location near Salem Road to approximately 160 feet from the new Utility building. This resulted in savings of wire not used. Deduct: ($1,980.00) Item 5: Change standing seam metal roof on the dugout areas from originally selected color to a new color selected by Owner. Add: $2,158.00 Item 6: Since the Utility building is to be incorporated into the new Concession building on Phase III, the roof portion of the Utility building does not need to be built as a permanent structure. Deduct: ($ 674.00) Item 7: Add a chainlink fence around the new transformer location. Fencing to be eight (8) foot wide total gate opening. The sides are to slop from eight (8) feet to six (6) feet to match the infield fence. This enclosure also fenced in overhead. Add: $1,103.00 Item 8: Change the north gate from ten (10) feet wide to twelve (12) feet wide. Add: $ 175.00 Item 9: Add a pair of six (6) feet tall by eight (8) feet wide gates. Install on the southern most portion of the Concourse area. Add: $ 732.00 Page 1 of 2 7 h S w �7 Item 10: At the request of the Excavation Contractor, they propose a to substitute the subdrainage product from the originally specified Contech Terraflow 1001W fabric, to a polywrap system wl filter wrap using a four (4) inch diameter pipe. Deduct: ($ 990.00) Item 11: The soil mixture design was changed from a 50/50 mixture to 40% sand, 60% topsoil. When calculating sand cost which is measured in tons. Based on that formula, there is no substantial cost saving. Deduct: ($ 90.00) Item 12: Raise the backstop fences at all four (4) field locations an additional four (4) feet, raising the total height to twenty (20) feet. Add: $8,960.00 Item 13: Relocate the entrances to the field at the dugout locations. Add approximately seven (7) feet of fence adjacent to the dugouts and move the existing gates to where entrance to fields is now at the back area of the dugouts. This is to be done at all eight (8) dugout areas. Add: $ 904.00 Item 14: Furnish and install two (2), 2" 500 HR pressure reducing valves in the two (2), 3" irrigation lines and furnish and install one (1) pressure reducing valve in the 1" domestic water line. Add: $2,395.00 Totals: Item 1: Add 1,277.00 Item 2: Deduct (634.00) Item 3: Add 1,439.00 Item 4: Deduct (1,980.00) Item 5: Add 2,158.00 Item 6: Deduct (674.00) Item 7: Add 1,103.00 Item 8: Add 175.00 Item 9: Add 732.00 Item 10: Deduct (990.00) Item 11: Deduct (90.00) Item 12: Add 8,960.00 Item 13: Add 904.00 Item 14: Add 2,395.00 Total 14,775.00 Page 2 of 2 ` tt FAYETTEVILLE J THE CITY OF FAYETTEVItLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Kim Rogers, Parks and Recreation From: Heather Woodruff, City Clerk Date: June 30, 1999 Attached is a copy of change order for the contract Heckathorn Construction for the Girls Softball Complex. The original will be microfilmed and filed with the City Clerk. cc. Yolanda Fields, Internal Auditor -t5-4`1 STAFF REVIEW FORM "` �1S ` 3 .4 AGENDA REQUEST MICROP«-MED m�� X CONTRACT REVIEW GRANT REVIEW +,cl I LC For the Fayetteville City Council meeting of N/A C LGSe 2 Kim J. Rogers Parks & Recreation Public Works Name Division Department ACTION REQUIRED: Approval of this change order refund in the amount of ($2,000). The refund is due to Heckathorn Construction's unused contingency amount per project manual section 01020, 1.02A, Item 4. c (Tn) Cost of this Request 995n-U95n_gRnA-nn Account Number oan4'% Project Number c gza;9JY Category/Project Budget g 813, oFi Funds Used To Date $ ii. fl' - Remaining Balance Ririe Snfhall Cmmrluv Category/Project Name Fund BUDGET REVIEW: Budgeted Item Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: Purchasing Officer STAFF RECOMMENDATION: Approval of this change order 9 DateJeCr"nalA oordinat Date Dateuditor Date Date Date Cross Reference ?-99 Date Date [�1 New Item: Yes No Date Prev Ord/Res f: Contract #648_ 91* Date Orig Contract Date: FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Charlie Venable, Public Works Director Thru: Connie Ecionston, Parks and Recreation Superintendent From: Kim Rogers, Parks Operations Coordinator Date: September 3, 1999 Subject: Gary Hampton Softball Complex Phase II The Parks and Recreation Division requests approval of a change order in the amount of ($2,000). The refund is due to Heckathorn Construction's unused contingency fund per Project Manual Sec. 01020, 1.02 A, Item 4. I r Page 2 STAFF REVIEW FORM Description Gary Hampton Softball Complex Phase II Meeting Date N/A Comments: Reference Comments: Budget Coordinator Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor CHANGE OWNER ARCHTECT ORDER CONTRACTOR OR FIELD ❑ AIA DOCUMENT G701 OTHER R ❑ PROJECT: qx'ug S±ttall Fields (name, address) Phase II Fayetteville, Arkansas TO CONTRACTOR: Heiethr n axthirticn Ci, lit. (name, address) 1880 Birch Avenue Fayetteville, Arkansas 72703 CHANGE ORDER NUMBER: x C%. • o✓du A ?S DATE: August 26, 1999 ARCHITECT'S PROJECT NO: 98093 CONTRACT DATE: May 4, 1998 CONTRACT FOR: General Construction The Contract is changed as follows: Refund the $2,000.00 unused contingency fund.per Project Manual Sec. 01020, 1.02 A, Item 4. Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) Q fcc&) was ........................S 537,804.00' Net change by previously authorized Change Orders ............................... S 1 9,868.00 The (Contract Sum) ( prior to this Change Order was .......... $ 557, 672.00 The (Contract Sum) ( will be QQQaaad) (decreased) 00Ud magi by this Change Order in the amount of ............................ $ 2,000.00' The new (Contract Sum) including this Change Order will be .. $ 555,672. 00" The Contract Time will be Qooc®o4) ((unchanged) by zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is Tuesday, April 6, 1999 NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. Perry L. Butcher & Asts©afns 13tIxrn Ctnstnxticn C•. Inc. City of Fayetteville ARCHITECT CONTRACTOR OWNER 301 West Chestnut Street 1880 Ri rr•h Avenue 1 1 3 West- Mn11ntA in Address Address Address Roclers. Arkansas 72756 BY Lt2` BY 4 Imo' `' I3Y DATE t• It DATE D9 DATE I I CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA© • ©1997 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE.. N.W., WASHINGTON, D.C. 20006 G701-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. INSTRUCTION SHEET FOR AIA DOCUMENT G701. CHANGE ORDER : A. GENERAL INFORMATION 1. Purpose '1"his doevliienl is intended for use in implementing changes in the Wbrk agreed to by the Owner; Architect and Coni odor- Execution of a com- pleted 6701 fin -ill indicates agreencnt upon all the Ioms of the change. including any changes in the Contract Sum (or Guaranteed Ai3Nimum Price) and Gnnuact Tine. " 2. Related Documents Thu document was prepared far use under the terms of AIA general conditions first published in 1987, including AIA Docuntcnt A201, General Conditions of the Contract ibr Constnlciion, and the general conditions winsome( in AIA Donunerus AIO7 and All 3. Use of Current Documents Print to using anv AIA document, the user should consult the MA, :n AMA ccnnxnent chapter or a en it'll Al A Documents Price I.ist to determine the current edition of cacti document. 4. Limited License for Reproduction AIA Docuntcnt C.; 71) is a utpyrlghted work and nav nor It reproduced (Jr excerpted front in subseuxial part without the express written perniis- sion of the AIA. 'I he 6701 clocuntent is intended to he used as ;r eonsunuble—that is, the original cletcumeot porch:rivet by tine user is intended to be constuncd in the course of being used. "There, is no implied permission to reproduce this document, nor does nncmbership in 'the American Institute of Architects confer any further rights to Iepioducc them. A lira ted license is hercbv granted to retail purchasers to reproduce a niaximuni of ten copies of a completed or executed G7OI. but only for use in connection wish a p: rl cu!ar Project. B. CHANGES FROM THE PREVIOUS EDITION I -alike ate previous edition, the 1987 edition of AIA Document GTII requires the signatures of the Owner, Architect and Conbttc(or for validity Changes to be Inadc river the Contractors ohlcetion (with disputed terms to be settled aice rw irds) should be eHeeled through the use of AIA Doeunenl G714, Constntction Change Directive • r - C. COMPLETING THE O701 FORM 1. Description of Change in the Contract Inscn a detailed description of the change to be muck in the Contract by this Change Order, including any Drawings, Slxecifications. di cunnents err other supporting chit,, to clarify he scope of the change. 2. Determination of Costs ❑ueri. the following information in the hl.nnks provided, :md strike out the terms in parentheses thin clo not apply: al the original Contras Sum or Guaranteed btasinnnt Price; - b) the net c:h:ntge by previously ainhoozed Change Orders (note that this does not include changes tilhorized he Construct ion Change Direr live unless such a change wits s Ibsequentic agreed to by the contractor and recorded as a Change Order); c) Ilse Contract Surat or Guaranteed pia ximmrn Price prior to this Change Order: J) the :unnunt of increase or decrease, if any in the Contract Sum or Guaranteed Jlaxilnurn Price; and e) the new Contract Stmt or Guaranteed AI lxinwm Price as ads ustcd by this Change Order. 3. Change in Contract Time { Insell the following iniorm:lion in the blanks provided. and strike out the terns in parentheses that do not apply: :t) the amount in claps of the increase or clecrcasc, if acre_ in the Contract Fume: and b) the date of Stth LirtLII .Completion. including arc, djustmcnr, cffecred by this Change Order -'--„� - D. EXECUTION OF THE DOCUMENT . s. When the Owner. Architect and Conuactor have reached agreement 011 the change to be nude in the Contract, including any adjustments in the On - tract Mu ii (or Guaranteed S1axinulm Price) and Contract Time, the 6701 (locomen should he executed in triplicate by the two parties and the Architect, each nl' whom retains :ut original. 1/94 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Kim Rogers, Parks & Recreation From: Theresa Johnson, Deputy City Clerk Date: September 16, 1999 Re: Heckathorn Construction - Change Order refund Attached please find a copy of your staff review form for the item referenced above. I have also included two original change orders for you to distribute. One original will be microfilmed and filed with the City Clerk's office. Please note that I have changed the change order number to reflect our numbering system at the City. ca . Yol2 c Fields, l�1e.-nwl HANGE ORDER A/A DOCUMENT G701 OWNER ARCHITECT CONTRACTOR FIELD OTHER •• :s ■ V. - as sa a. c • .;. S. - • ter• • S. :•:1 :r . a - aa - - •ai r.. 1 MTCP O' UIMED A oq ® /f�elur✓1 � ct4a4t A t a -t2 CHANGE ORDER NUMBER: 2-R DATE: Nwadxr 3, 1998 ARCHITECT'S PROJECT NO: 98093 CONTRACT DATE: MY 4, 1998 CONTRACT FOR: (mil Cbtbadiai The Contract is changed as follows: See ALL.lnwLs: A. Heckathorn Construction Change Order Request No. 3 Item 1: Add 3" irrigation water line and change 2" domestic water to 1" danestic, change twenty-four zone irrigation to two twelve zone and cmit the two backflaa preventers. Add $1,277.00 Item 2: Put dust control zone on auto valve, install four zone controller, delete twelve station controller. Deduct ($ 634.00) Total $ 643.00 Total amount for this Change Order Add $ 643.00 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) ( was ........................ S 537, 804.00 • Net change by previously authorized Change Orders ............................... $ 5, 093.00 .'' The (Contract Sum) ( ) prior to this Change Order was .......... $ 542, 897.00 ' The (Contract Sum) will be (increased) (dcco9ed) (1GD00M ) by this Change Order in the amount of ............................$ 643.00 ✓ The new (Contract Sum) including this Change Order will be .. $ 543.540.00 The Contract Time will beh@oossd) (dcDoccod2(unchanged) by zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is Thursday, November 26, 1998 NOTE: This summary does not reflect changes in the Contract Sum. Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. S. tsar a • • ..est us. U►-' e - tbiN - CI :. 1 I. CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA0 • © 1987 • THE - AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 2(006 G701-1987 WARNING: Unlicensed photocopying violates US copyright laws and Is subject to legal Z26 HECRATHORN CONSTF:VCTION COMPANY, INC. 2.800 BIRCH AVE. FAYETTEVILLE, AR 72703 7TM TZS TOS 8£:9T 666t-6T-fl3d CONTRACTOR.B INITIATED CHANGE ORDER REQUEST M 03 DATE:October 20, 1998 # To:Perry Butcher & Associates JOB:Crystal Springs Softball Field P.C. Box 2076 Phase II Rogers, Arkansas 72756-2076 Fayetteville, Arkansas Attn: James Trimble Project No. 98122 eaaaaaa:aa::::aaaxaasaaaaaa.aaasaaaaa::: This is our Change Order requesting the following revisions to the above cited Contract. Included shall be all labor, equipment, materials and taxes to complete the following changes: Item 1: At the request of the Owner and Architect, we propose add an additional three (3) inch irrigation water line, change the two (2) inch domestic water line to a one (1) inch domestic water line, change the twenty-four zone irrigationicontroller box to two twelve zone controller boxes, and omit the two backflow preventers. ' Add $1,277.00 Item 2: At the request of the Owner, on October 12, the following changes were made to the scope of work in the dust control areas of the infield, 1: put the dust control zones on automatic valves, 2: install a separate four (4) zone controller for the dust control areas. 3: Delete one twelve (12) station controller and allow one (1) controller to operate both water sources at the same time.' Deduct <S634.00> TOTAL AMOUNT OF THIS CONTRACTOR S INITIATED CHANGE ORDER,.- —. p, , N\ ADD( $643.00 Contractor Request four (4) Days to the contract time. /) WE AGREE hereby to make change specified for ADD $643.00 -----------'-- a - - - S - - S - - - - - - - ' - a - - - - - - - - - - " ----'----••----•__.'.---- Date: October 20, 1998 Aut riz By l Don L. Heckathorn, President CHANGE ORDER AlA DOCUMENT G701 1 OWNER C7} ARCHITECT CONTRACTOR FIELD ❑ OTHER O �..- - • teal • • • •• c• c . •. I. a. . . N The Contract is changed as follows: See Attad7tats: CHANGE ORDER NUMBER: 2-R DATE: Nita 3, 1998 ARCHITECT'S PROJECT NO: 98093 CONTRACT DATE: My 4, 1998 CONTRACT FOR: a1 7 A. Heckathorn Construction Change Order Request No. 3 Item 1: Add 3" irrigation water line and change 2" domestic water to 1" domestic, change twenty-four zone irrigation to two twelve zone and snit the two backflow preventers. Add $1,277.00 Item 2: Put dust control zone on auto valve, install four zone controller, delete twelve station controller. Deduct ($ 634.00) Total $ 643.00 Total amount for this Change Order Add $ 643.00 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) ( was ........................E 537, 804.00 Net change by previously authorized Change Orders ............................... $ 5, 093:00 The (Contract Sum) ( ) prior to this Change Order was ..........$ 542, 897.00 , The (Contract Sum) will be (increased) (dtcomoed) RQ ) by this Change Order in the amount of ............................S 643.00r The new (Contract Sum) ociotJcoctOcta including this Change Order will be .. S 543.540.00 The Contract Time will beScommol) (*cwoo4Y(unchanged) by zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is Thursday, November 26, 1998 NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. • •' • I. r ••• +. CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA-DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA° • ©1987 • THE AMERICANINSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE.. N.W., WASHINGTON. D.C. 2(XX)6 G701-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. ►. S0'd c26 PILL TZS TOS 82:91 6661-6T-9-4 HECRATHORN CONSTEUCTION COMPANY, INC. 2.880 BIRCH AVE. FAYETTEVILLE, AR 72703 CONTRACTORS INITIATED CHANCE ORDER REQUEST M 03 DATE:October 20, 1998 -- - - - '' - - - a a - a - - - --- - - - a - - - - - - - - -------- - - - - - a ^ -- - - - - - - - - - - • - - - - - a To:Perry Butcher b Associates JOB:Crystal Springs Softball Field P.O. Box 2076 Phase II Rogers, Arkansas 72756-2076 Fayetteville, Arkansas Attn: James Trimble Project No. 98122 e.cxxeaaeaacxx:xaaoaa------sae------xa:xxaaaasaxaaa aaaaaaaaaa,a a_.ac=-= This is our Change Order requesting the following revisions to the above cited Contract. Included shall be all labor, equipment, materials and taxes to complete the following changes: Item 1: At the request of the Owner and Architect, we propose add an additional three (3) inch irrigation water line, change the two (2) inch domestic water line to a one (1) inch domestic water line, change the twenty-four zone irrigation controller box to two twelve zone controller boxes, and omit the two backflow preventers. Add $1,277.00 Item 2: At the request of the Owner, on October 12, the following changes were made to the scope of work in the dust control areas of the infield, 1: put the dust control zones on automatic valves, 2: install a separate four (4) zone controller for the dust control areas. 3: Delete one twelve (12) station controller and allow one (1) cofit'roller to operate both water sources at the same time.' Deduct <$634.00> TOTAL AMOUNT OF THIS CONTRACTORS INITIATED CHANGE ORDER_ p, ADD ( \ rYJN Contractor Request four (4) Days to the contract time. .- --------------------------------------------------------------------- WE AGREE hereby to make change specified for ADD $643.00 -----------------------------•-•--a-a,-------------aeS•a..----..a•..- Date: Jctober 20, 1998 -- ----aaa--aa-aaaaaaa a a a---Sa..-aa- ---- - - a a-------------------------- ,4Aut Don L. Heckathorn, President 66-61-93d CHANGE OWNER ® MICIROT ILNIECI.j (PC/' l g ARCHITECT ORDER CONTRACTOR AIA DOCUMENT G701 FIELD 0 OTHER 0 rt r Ott& !ve • i act- •_••- - ••c:r._ 1 The Contract is changed as follows: CHANGE ORDER NUMBER: 6-R DATE: Ftbwty 15, 1999 ARCHITECT'S PROJECT NO: 98093 CONTRACT DATE: May 4, 1998 CONTRACT FOR: (na1 Cmtnxtm Total amount for the Change Order Add $.434100 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) was ........................ S 537, 804.00 Net change by previously authorized Change Orders ............................... $ 5,736.00 The (Contract Sum) poor to this Change Order was ..........$ 543,540. O0 The (Contract Sum) ( ) will be (increased) 1 P0G0Q3j�'r30) by this Change Order in the amount of ............................ $ 434.00'^ The new (Contract Sum) ( including this Change Order will be .. E 543,974.00-' The Contract Time will be pt1 G dx[=md;(unchariged) by zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is Thursday, November 26, 1 998 NOTE: This summan' does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized hp Q,nstruction Change Directive. IG:i/• :_� tea_ Sti�M .1 0. N3ge •:•• 1••7•• •t •� �• • •' ii'1 :r • • - DATE OZ 2l'0l1°l • l.IiIiiiiir. BY DATE CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reprodu erg AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA• • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVE.. N.W., WASHINGTON, D.C. 2(XX)6 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. HECKATHORN CONSTRUCTION COMPANY, INC. 1880 BIRCH AVE. FMETTEVILLE, AR 72703 PILL TES TOS ii 82:9T 666T-6T-EBJ REVISED CONTRACTORS INITIATED CHANGE ORDER REQUEST # 06-R DATE:February 01,1999 To:P:rry Butcher & Associates JOB:Crystal Springs Softball. Field P.O. Box 2076 Phase II R�gere, Arkansas 72756-2076 Fayetteville, Arkansas Attn: James Trimble Project No. 98122 as i = = =J a = = =9 i= f a -C 'J OQiS = 9 fJi This is our Change Order requesting the fol],owing revisions to the above cited contract. Included shall be all labor, equipment. materials and taxes to complete the following changes: Item:l The transformer location was moved from the original location near Salem road to -approximately 160 feet from the new Utility building. This resulted in a savings of wire not used. Deduct c$1,980.00> Item:2 As per Owner's request, change the standing seam metal roof on the dugout areas from originally selected color to a new color selected by Owner. Add $2,158.00 Itek:3 As per owner's request, since the Utility Building is co be incorporated into the new Concession building on the Phase 3, the roof portion of the utility building does not need to be built as a permanent structure. Deduct' < $674.00> Itent:4 As per Owner's request, add a chainlink fence around the new transformer location. Fencing to be eight (8) feet tall on the front side with a eight (8) foot wide total gate opening. The sides to are slope from eight (8) feet to six (6) feet to match the infield fence. This enclosure also fenced in overhead'. Add $1,103.00 Iten:5 As pwide to twelve (12) feet wide.r the North gate from ten(10) feet Add $175.CO CONTINUED ON THE NEXT PAGE I 3'I'1IA3113Atld 40 A1I3 tad 6b:b0 66-6i-G3d 6 Page 2 6£:9T 666T-GT-9d Iten:6 As per Owner's request, add a pair of six (6) feet tall by e:.ght (8) feet wide gates. Install on the Southern most portion of the Concourse area. Add $732.00 Iten:7 At the request of the Excavation Contractor, they propose a substitution of the subdrainage product from the originally specified Contech Terraflow loj/itrnkric, to a polywrap system/W filter wrap using aj our (4)\inch diameter pipe. Iten:8 The soil mixtu to a 40% sand, is' measured in per ton. Based saving. SUMMARY OF ALL ITEMS Ieeris1---------------------------------------Deductc$1,980.00> Itent :2-------------------- - - - - - - - - - - - - - Add $2,158.00 Item:3---- - - ---------.--Deduct< $674.00> Item:4----------------`-------------------------Add S1.103.g.0__ Item:5-------- ------------------------ --- ---- - Add $175.Lq.0 Item:6---------------------------- -------------- Add $73 b c Item:7-------r----------------------r--------Deduct< .00> Item:B---------------------------------------Deducts 596^00≥ / I TOTS, AMOUNT OF THIS CONTRACTOR,S INITIATED CHANGE ORDE Add 5 .00 Ck WE AGREE hereby to make change specified for Add $5 00 Date: February 01, 1999 -------------- ------- ---- -------------------------- --- Autt. zed B : - Don L. Heckathorn, President "`g v ,beduct 94(0> re design was ang -from a SO% 50% mixture 60% top soil. Wh calculating sand cost which tons, this figures to approximatly 1 1/4 yards on that formula there is no substantial cost Deduct <$90.00> • CHANGE OWNER ARCHITECT ORDER CONTRACTOR FIELD AM DOCUMENT G701 OTHER PROJECT: Crystal Softball Fields (name, address) Phase II Ftr Je, AB=sas TO CONTRACTOR: Fri a t[t bm cb., ft. (name, address) 1880 Birth Acui Ft d1Ie, Ad9[77703 The Contract is changed as follows: CHANGE ORDER NUMBER: 6-R DATE: y 15, 1999 ARCHITECT'S PROJECT NO: 98093 CONTRACT DATE: Miy 4, 1998 CONTRACT FOR: 03EB1 Otstnxt n Ibtal amount for the Change Order Add $-434,:00 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) was ........................$ 537,804,00 � Net change by previously authorized Change Orders ............................... $ 5, 736.00 The (Contract Sum) prior to this Change Order was.......... $ 543, 540.00 The (Contract Sum) ( ) will be (increased) Qnenncw19✓ dt:l) bythis Change Order in the amount of ............................S 434.00 The new (Contract Sum) ( including this Change Order will be .. $ 543,974.00-' The Contract Time will be 0ocKxxtltacamrtr. wd (unchanged) by zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is Thursday, November 26, 1 998 NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. FterA i_ I ••J • 4f•M - 0. 1 e •a• i 1.x DATE .u• 1P1.:q bh7•e • •• H r :JI :t • • o - DATE 0121c9 OWNER OWNER - To In •. I CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA0 • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 200(X7 G701-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. L0'd' i£6 PILL TZS TeS 82:9T 666T -6T -83d REVISED HECKATHORN CONTRACTOR,B INITIATED CONSTRUCTION COMPANY, INC. CHANOS ORDER REQUEST N 06-k 1880 BIRCH AVE. FA'fETTEVILLE, AR 72703 DATE:February 01,1999• To:Parry Butcher & Associates JOB:Crystal Springs Softball. Field P.O. Box 2076 Phase II Rogers, Arkansas 72756-2076 Fayetteville. Arkansas Attn: James Trimble project i>a/ =II>/a..->/a- =//---////--///t---//='=-Sal==S'A//--3///---/i:L--///CC This is our Change Order requesting the following revisions oo the above materialsed andotaxest. Included to complete the ll be all followinglchanges: equipment Item:l The transformer location was moved from the original location near Salem road to' approximately 160 feet from the new Utility building. This resulted in a savings of wire not used. Deduct <$1,960.00' Item:2 As per Owner's request, change the standing seam metal roof on the dugout areas from originally selected color to a new color selected by Owner. Add $2,158.00 Itetr.:3 As per Owner's request, since the Utility Building is to be incorporated into the new concession building on the Phase 3, the roof portion of the utility building does not need to be built as a permanent structure. Deduct c $674.00> Item:4 As per owner's request, add a chainlink fence around the new transformer location. Fencing to be eight (8) feet. tall on the front side with a eight (8) foot wide total gate opening. The sides to are slope from eight (8) feet to six (6) feet to match the infield fence. This enclosure also fenced in overhead. Add $1,103.00 Iten:5 AS pfeet wide,to twelve (12) feet the the gate from ten(10) Add $175.00 CONTINUED ON THE NEXT PAGE TZS TOS 311IA3113Atl3 30 ASIA Wa 6tp:" 66-6T-833 • p )fit l'!t, Good Z26 OTU TZS TOG 62:9T 6661-6T-H3d Page 2 Iten:6 As per Owner's request, add a pair of six (6) feet tall by e:.ght (8) feet wide gates. Install on the southern most portion of the Concourse area. Add $732.00 Iten:7 At the request of the Excavation Contractor, they propose a substitution of the subdrainage product from the originally specified Contech Terraflow 1/*A'i'di�ric, to a polywrap system/W filter wrap using agbur r(4) -inch diameter pipe. "l Iv2rom educt < 0.00> Items The soil mixture design was ang - a 50t 50% mixture to a 40% sand, 60% top soil. Wh n calculating sand cost which is measured in tons, this figures to approximatly 1 1/4 yards per ton. Based on that formula there is no substantial cost saving. Deduct <$90.00> SUMMARY OF ALL ITEMS n Ite:1----------u -----------------------------Dedctc$1,980.00> Item:2------------------------••----------------Add $2,158.00 Item:3-••--------------- ----------------Deduct< $674.00> Item:4----------------'--------------------Add S1,103.9A' Add $175 Item:5---------------------------------------- Item:6------------------------------------------Add � � ti�O Item:7-------:----------------------r------Deductc .00> Item:8---------------------------------------Ded.uct< S9 • 00a TOTJ.L AMOUNT OF THIS CONTRACTORS INITIATED CHANGE OROE Y Add S 00 ---•---------------------- - ----- ----------. - - r --- -- - -t WE F.GREE hereby to make change specified for Add $5 00 Date.: February 01, 1999 - - - . .2 Autk.�ized B Don L. Heckathorn, President •�•�a , ' • '• 4 • YAW ��_-.• CHANGE OWNER &1 Y�A6ER CONTRACTORFIELD U m M1CRo`TT�,M,1 AIA DOCUMENT G701 OTHER O A&& 7 PROJECT .. • co- ■ • • • •' •• wear •;• f• �• •r•• �• .. •.•r - • • c' r. The Contract is changed as follows: See Attachment: CHANGE ORDER NUMBER: 7 DATE:y 15, 1999 ARCHITECT'S PROJECT NO: 98093 CONTRACT DATE: May 4, 1998 CONTRACT FOR: (31EM1Cstrtrdm Item 1: Install a SB-2 burm three (3) feet wide by one (1) foot deep along the perimeters of the ihfield fence line at the four (4) playing fields so as to keep the soil mix from eroding at these locations. Add $ 1,439.00 Total amount..of this Change Order Add $ 1,439.00 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) ( ) was ........................$ 537, 804.00 Net change by previously authorized Change Orders ...............................E 6,170.00 ✓ The (Contract Sum) ( ) prior to this Change Order was.......... $ 543, 974.00 The (Contract Sum) ( ) will be (increased) OaacWCi @4}Rt3QfAUC tby this Change Order in the amount of ................ r. ..........E 1,439.00 0 The new (Contract Sum) ( eluding this Change Order will be .. $ 545, 413.00 The Contract Time will be poaamcd) (mod) (unchanged) by zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is Thursday, November. 26,1998 NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. DATE oZ DATE 1 1 CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AlA® • @1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 G701-1907 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. £O'd: ZV6 HECRATHORN CONSTRUCTION COMPANY, INC. 1880 BIRCH AVE. FAVETTEVILLE, AR 72703 PILL TZS TOS L2:9T 6661 -6T -9d CHANGE ORDER REQUEST $ 0X DATE: January 26,1999 , ----------------------------- To:Jerry Ellington Job:Crystal Springs Softball Field Perry Butcher & Associates Phase II 13.60 W. Walnut Ave. Fayetteville. Ark.72703 Fayetteville, Ark 72703 Project No..98121 PSA. 98093 azzz•,a�zzay.z___eas--aaz_--aaz---•.z��-aa�az--aaaasaaza_nxaoz__-azo_s■ This is our Change Order Request requesting the following revisions to the above cited contract.included shall be all labor, equipment, materials, and taxes to complete the following changes. Item. As per Proposal Request No.6, Dated January 25,1999. Install a SS -2 burro three (3) feet wide by one (1) foot deep along the perimeters of the infield fence line at the four (4) playing fields so as to keep the soil mix from eroding at these location. ADD $1,439.00 ie TOTAL AMOUNT OF THIS PROPOSAL REQUEST NO. 06 ADD $1,439.00 ------------------------ ------------------------------------------- WE A-3REE hereby to make change specified for ADD $1`439.00- - ------------------- ---------------------- Date: January 26, 1999 _______________ ----------------- --------------------------- Author' Don L. Heckathorn, President 66 -6T -a33 y,. CHANGE OWNER ORDER cor roan oa K FIELD ❑ AlA DOCUMENT G701 OTHER ❑ .I. :c- II • acts- - • a .1 C.._ • • • • acu t• S. _• w • I. • .*1 • ::• :t • : - The Contract is changed as follows: See Attachment: CHANGE ORDER NUMBER: 7 DATE: P41w.-Y 15, 1999 ARCHITECT'S PROJECT NO: 98093 CONTRACT DATE: y 4, 1998 CONTRACT FOR: al Endiah Item 1: Install a SB-2 burm three (3)..feet wide by one (1) foot deep along the perimeters of the infield fence line at the four (4) playing fields so as to keep the soil mix from eroding at these locations. Add $ 1,439.00 Total amount.. of this Change Order Add $ 1,439.00 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) ( ) was ........................ $ 537,804.00_ Net change by previously authorized Change Orders ...............................$ 6,170.00 The (Contract Sum) ( ) prior to this Change Order was .......... S 543, 974.00 The (Contract Sum) ( ) will be (increased) *cacDO Eby this Change Order in the amount of ................ y .......... S 1,439.00' The new (Contract Sum) ( chiding this Change Order will be .. $ 545,41 3.00 - The Contract Time will be Dacxx g) (l�m+a�d) (unchanged) by zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is Thursday, NovemberT 26,1998 NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. • - •c._s.i 'eee 1 1 CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA® • O198% • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE, N.W., WASHINGTON, D.C. 20006 G701-1987 WARNING: Unlicensed photocopying violates U.S. copyright taws and Is subject to legal prosecution. •w £0'd„S. , J ZP6 PILL IS Tog HECKATHORN CONSTRUCTION COMPANY, INC. 1880 BIRCH AVS. FAVETTEVILLB, AR 72703 L£:9T 666T-6T-H3d CHANGE ORDER REQUEST $ 02 DATE: January 26,1999 To:Jbrry Ellington Job:Crystal Springs Softball Field Perry Butcher & Associates Phase II 1].60 W. Walnut Ave. Fayetteville. Ark.72703 Fayetteville, Ark 72703 Project No..98121 PBA. 98093 aasauaasaCaaczaaaaa��aacaaaaaa�oasaaaaaaaaaaaaaacaaasasxxxaaa�xaeaaeza This is our Change Order Request requesting the following revisions to the above cited contract.inc?uded shall be all labor, equipment, materials, and taxes to complete the following changes. Item_:. As per Proposal Request No.6, Dated January 25,1999. Install a S8-2 burm three (3) feet wide by one (1) foot deepalong the perimeters of the infield fence line at the four (4) playing fields so as to keep the soil mix from eroding at these location. ' ADD $1,439.00 I. TOTA:. AMOUNT OF THIS PROPOSAL REQUEST NO. 06 ADD $1,439.00 ------'--------------------------- -''"'--- for ADD 1,439.00 WE A•3REE hereby to make change specified$ - - - --------- ------------------ ---------------------- Date: January 26, 1999 ______________ ------------------ - Author� Don L. Heckathorn, President i-833