HomeMy WebLinkAbout31-98 RESOLUTIONRESOLUTION NO 31- 9 8
A RESOLUTION APPROVING A RECONCILIATION CHANGE
ORDER NO. 3 FOR EDWARDS DESIGN & CONSTRUCTION IN
THE AMOUNT OF $29,119 FOR FINAL PAYMENT;
APPROVING AGREEMENT FOR ENGINEERING SERVICE
AMENDMENT NO. 2, WHICH SHALL NOT EXCEED $27,417,
WITH CEI ENGINEERING; AND APPROVAL OF A BUDGET
ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS -
Section 1. That the City Council hereby approves Reconciliation Change Order No. 3
for Edwards Design & Construction in the amount of $29,119 for final payment, approves
Agreement for Engineering Service Amendment No. 2, which shall not exceed $27,417, with CEI
Engineering; and authorizes the Mayor and City Clerk to execute the change order and agreement
for said amounts. A copy of above documents are attached hereto marked Exhibit "A" and made a
part hereof.
Section 7 The City Council hereby approves a budget adjustment in the amount of
$30,000 increasing Capital Water Mains, Acct. No. 5400 5600 5808 00, Project No. 95040 by
decreasing Capital Water Mains, Acct. No. 5400 5600 5808 00, Project 95038. A copy of the budget
adjustment is attached hereto and made a part hereof.
7, -----comp AND APPROVED this day of March , 1998.
1::
i, t •
ATTEST:
By:
Heather Woodruff, City Clerk
APPROVED -
By: 4fA‘kfrtet4-----"
Fred Hanna, Mayor
•
AGREEMENT FOR ENGINEERING SERVICES
AMENDMENT NO. 2
This is an amendment to the Agreement for Engineering Services for Wedington Drive
Water & Sewer Relocations
executed on the J 7 J -A day of /114r64 , 1998 between the City of
Fayetteville, Arkansas and CEI Engineering Associates, Inc..
Additional services were required due to extra expenses incurred by CEI Engineering
Associates, Inc. as a result of the contractor going past the Contract Times to complete
the construction.
The charge for the additional services shall not exceed $32,000.00, and will include all
surveying, construction contract administration, and inspection,
except that the following credits will be given to the City of Fayetteville:
• subtract $1,542.50 for time related to changes in Water Line B west of Sang Ave.
• subtract $1,148.00 for expenses related to the relocation of a fire hydrant.
• subtract $1,892.50 for time related to the addition of a storm sewer and junction box.
Thus the net charge for additional services shall not exceed $27,417.00.
CITY OF FAYEFIEVILLE:
Mayor
CEI Engineering Associates, Inc.
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Cil A' c,
Title
Date 3-/7— 98
Date 211679
[RECEIVED
FFR 9 0119'98`
EXHIBIT A
CHANGE ORDER
No. 3
PROJECT Nedington Dr. Utilities Rel ocation PROJECT NO. 30961.0
DATE OF ISSUANCE EFFECTIVE DATE
OWNERy of Fayetteville
OWNER'S Contract No. 96-41
CONTRACTOR Edwards Design & Constriirt1on ENGINEER ('ET engineering Asscriates, Inc
You are directed to make the following changes in the Contract Documents.
Description: Reconcile units installed to contract amounts
Reason for Change Order: See Attached
Attachments: (List documents supporting change) Description & Unit price details
CHANGE IN CONTRACT PRICE:
Original Contract Price
$ 1,091,455.50
Net changes from previous Change Orders No._to No. 2
$ 107,821.46
Contract Price prior to this Change Order
$ 1,199,276.96
Net Increase(decrease) of this Change Order
$ +29,119.00
Contract Price with all approved Change Orders
$ 1,228,395.96
RECOMMENDED.
APPROVED -
By: d .ta..tYt 7i •-t By.
CHANGE IN CONTRACT TIMES:
Original Contract Times
Substantial Completion- 120
Ready for final payment: 150
days or ares
Net change from previous Change Orders No. 1 _to No. 2
2
ay,
Contract Times prior to this Change Order
Substantial Completion: 172
Ready for final payment: 202
aye or darn
Net Increase (decrease) of this Change Order
39
dap
Contract times with all approved Change Orders
Substantial Completion:
Ready for final payment:
211
241
aye o<aus
amiss
ACCEPTED:
e By:
Engineer (Authorized Signature) Owner (Aoiharved Signature)
Date: 2/51i
Date: 3'17-9 Date:
WEDINGTON DRIVE UTILITIES RELOCATION PROJECT
Change Order Number 3
Reconciliation Change Order
Description
As with all unit price contracts, a change order must be issued at the end of the project to reconcile the
quantities actually installed to those which were estimated at the start of the project. This change order
provides that reconciliation, adjusting quantities in the contract to those installed based on actual
measurements in the field.
In addition, several changes/modifications to the project have been required, or the Contractor
encountered changed conditions in several areas. The Contractor accumulated these during the course of
the project, rather than submitting them item by item as the project progressed. Each of these changes
or modifications have been reviewed with the Owner's engineering department, quantities and unit
prices agreed to, and in some cases the amount adjusted downward. The Engineer has verified these
items at the site. These items are as follows.
• Install pressure reducing valves at two locations where old valves were found to be not serviceable.
The problems were raised by the property owners, who claimed that the City's overall project
caused the valves to fail This was not in the Contractor's original scope of work.
• Tie in farm house to 24 -inch main. Due to no fault of Contractor, Owner requested that this house
be connected out of sequence of the work, causing additional expense.
• Remove and replace a water line at the east side of Sang that was in conflict with the AHTD work.
This was caused by the extremely tight working space among all utilities, as well as by some
changes in the AHTD design after this project was designed.
• Expose and check, at Owner's request, several existing pressure reducing valves that were thought
to be dad, but which were found to be satisfactory.
• Remove 42 -inch diameter casing at Lewis Street to allow for installation of new casing. The
drawings called for the new casing, but no one was aware of the existing, substandard casing that
would have to be removed before the new one could be constructed. This was a changed condition.
• Expenses and lost time related to encountering gas in trench next to a converted service station on
Garland Avenue. Contractor completed certain clean-up items at the Owner's request, and had
standby time, and maintenance, mobilization, and demobilization expenses. This was a changed
condition.
• Revise pipe location and add fittings to water line B west of Lonnie Drive, due to telephone
company installations. This was due to the slow progress of the telephone company at executing
their new work and removing their old. This was a changed condition.
• Cut and cap a 21/4 -inch diameter line at Vista Street. This water line was not known to exist at the
time of the design and was discovered during construction. The work was executed by the
Contractor at the Owner's request.
• Remove existing storm sewer, construct new storm sewer and modify existing drop inlet as required.
This work was required due to an undocumented storm sewer at the corner of Hall Street and
Wedington. This project conflicted with the storm sewer, which had to be removed and relocated,
necessitating the modification of the drop inlet. The Owner requested the Contractor to execute this
work.
• Remove and reinstall a fire hydrant that proved to be in the way of proposed AHTD storm sewer
construction. This was a changed condition to the Contractor.
• Improve and maintain ditches in the area of an undocumented storm sewer cross drain The work
was required to prevent flooding of two residences.
• Cut and remove undocumented 24 -inch diameter casing pipe to allow installation of a water service
tap. This was a changed condition.
• Remove gravel drive at the corner of Eva Street and Wedington and replace with sod. This work
was executed at the request of the Owner.
In addition, this Change Order includes two claims that the Owner has against the Contractor.
• $259.00, for damages caused at 2330 Wedington Drive, which the Contractor had agreed to pay
but never did. The Owner paid these claims and is back -charging the Contractor in this Change
Order.
• $998.00, for damage caused by the Contractor to the traffic light controller at the southwest
corner of Wedington and Garland.
Changes in Contract Price
See the attached table of all unit price items, together will all changes from the originally estimated
quantities.
Changes in Contract Times
1. The Contract Time is extended by 15 days to account for extra time related to rock excavation.
2. The Contract Time is extended by 5 days to account for delays for ditch work in the Vista Road
area
3. The Contract Time is extended by 6 days to account for abnormal weather conditions.
4. The Contract Time is extended by 13 days to account for time required for various items
included in this Change Order.
5. These changes in Contract Time leaves the project Substantially Complete 183 days after the
revised contract completion date. Included in this Change Order is an assessment of Liquidated
Damages for 183 days at $200.00 per day.
Change in
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16 -inch DI Pipe
12 -inch Water Main I
8 -inch Water Main I
6 -inch Water Main
4 -inch Water Main
2 -inch Water Main
Ductile Iron Fittings
24 -inch Butterfly Valve
12 -inch Butterfly Valve
8 -inch Gate Valve
6 -inch Gate Valve
4 -inch Gate Valve
2 -inch Gate Valve
3 -inch AirNacuum Valve
2 -inch AlrNacuum Valve
1 -inch AirNacuum Valve
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24x8 -inch Tap
16x16 -inch Tap
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142 -inch Split Steel Casing
13/4 -inch Water Service
11 -inch Water Service
1Single Meter Set
1Double Meter Set
1Cut & Cap 16 -inch
1Cut & Cap 12 -inch
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12 -inch PVC Sewer
8 -inch PVC Sewer 0-6 ft
8 -inch PVC Sewer 6-8 ft
8 -inch PVC Sewer 8-10 ft
8 -inch PVC Sewer 10 ft +
4 -ft Manhole
4 -ft Manhole Extra Depth
Drop Manhole
Remove Manhole
4 -inch PVC Sewer Service
8x4 -inch Service Wye
30 -inch Casing Extension
Ashpalt Cut/Repair
Concrete Cut/Repair
Gravel Drive Repair
Connect Existing Sewer Services
Connect to Existing Sewer
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Remove Valve Box
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Transition Couplings
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1Clear & Grub
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City -of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
1998
Department: Public Works
Division: Water & Sewer
Program: Capital Water Mains
- Date Requested
March 17, 1998
Adjustment #
Project or Item Requested:
Project or Item Deleted:
None. A portion of Rolling Hills Water Line
Replacement project funding is proposed for
-trthis adjustment.
Additional funding is requested for the
Wedington Water & Sewer Relocation Project.
•
•
Justification of this Increase:
Added construction and engineering cost incurred while
the project was in progress caused the total cost incurred
to exceed the remaining budget.
•
Justification of this Decrease
rTheproject is
:in :phases.' """
Y 3 _41
scheduled to
be
accomplished
ti IF:L' v: u•r'tt
,, ,
tit '7 -
Account Name
4•
"Capital Water 'Mains
,,....,.;,>.
Expense (Decrease Revenue)
'Amount '5= ry7F Account Number
j
Decrease Expense (Increase Revenue)
Amount u£:.. Account
NumberY
Capital Water Mains
30;000.,
5400 5600 Via'::;
Project Number
.1' 5808 . 00 c .•;95038
'mr� ,.,.•
...K
Approval Signatures
Requested By
Budget Coordinator
Budget Office Use Only
cg- 041a
' Date
26 nr
ypc:
=Date of Approval
Department Director
`Posted to General Ledger
Mayr
Posted to Project Accounting
Entered in Category Log
Blue Copy: Budget & Research / Yellow Copy: Requester