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Home My WebLink About25-98 RESOLUTION1 RESOLUTION NO 25-98 A RESOLUTION APPROVING AMENDMENT NO. 1 TO THE ENGINEERING CONTRACT WITH MILHOLLAND COMPANY IN THE AMOUNT OF $4,425 FOR THE ADDITION OF RIGHT OF WAY AND EASEMENT PLAT PREPARATION FOR THE POPLAR STREET IMPROVEMENTS PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approve Amendment No. 1 to the engineering contract with Milholland Company in the amount of $4,425 for the addition of right of way and easement plat preparation for the Poplar Street Improvements Project; and authorizes the Mayor and City Clerk to execute said contract amendment. A copy of Amendment No. 1 is attached hereto marked Exhibit "A" and made a part hereof. --PASSED AND APPROVED this 3rd day of March , 1998. foot,/ "l �� s,' • ;.4 APPROVED: if L;'{l; ItIA" i4*y Y..r, B Fred Hanna, Mayor s". I": _._'` * ATTEST: By: 7-4756 44 Heather Woodruff, Citi Clerk EXHIBIT A POPLAR STREET ENGINEERING CONTRAC'I MILHOLLAND COMPANY CONTRACT AMENDMENT NO. 1 The engineering contract between the City of Fayetteville and Milholland Company for work related to the reconstruction of Poplar Street is hereby amended in accordance with Section 3, Paragraph D. The Contract is amended to add the preparation of 13 easement and right of way documents and tract maps at a cost of 325.00 each for a total of $4,425.00. • Original Contract Amount - Cost of This Amendment- $ 60,350.00 4,425.00 Revised Contract Amount- $ 64,775.00 Fre i-Ia nna, Mayor City of Fayetteville 4Se Y/i Date c2 -0)--9Y Mel Milholland Date Milholland Company it9MU 7w iUot�. RESOLUTION NO 92-99 A RESOLUTION APPROVING A CONTRACT AMENDMENT FOR ENGINEERING SERVICES WITH MILHOLLAND COMPANY TO ADD BIDDING AND CONSTRUCTION MANAGEMENT FOR THE POPULAR STREET IMPROVEMENTS IN THE AMOUNT OF $71,601. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 That the City Council hereby approves a contract amendment for engineering services with Milholland Company to add bidding and construction management for the Popular Street improvements in the amount of$71,601. A copy of the amendment is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this Si. day of July , 1999. -`t • x- i , I A:1: v �0' `et, • �,: , .yf l 4. AT1Ei r �`�� !�/o4� By atther Woodruff, City lerk APPROVE By Fred Hanna, Mayor AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW For the Fayetteville STAFF REVIEW FORM City Council meeting of MICROFILMED Mayor's Approval, FROM: Sid Norbash Name Engineering Division Public Works Department ACTION REQUIRED: Approval of the Amendment fl to the Engineering Contract with Milholland Company for Poplar Street and Drainage Impvts. Project, in the amount of $18,833.50. COST TO CITY: $18,833.50 Cost of this Request 4470-9470-5809-00 Account Number 97023-0010 Project Number $922,889 Category/Project Budget $877.796 Funds Used To Date $45,183 Remaining Balance BUDGET REVIEW: X Budgeted Item Bu gordinator Poplar St. Impvts. Category/Project Name Street Impvts. Program Name Sales Tax Fund Budget Adjustment Attached Administrative Services Director CONTRACT/G /LEASE REVIEW: counting Manag Ci Attorney GRANTING AGENCY: Date ADA Coordinator. /- f 3r)0.A4 Date Interna Purchasing Officer Date Auditor Date Date STAFF RECOMMENDATION: Approval of the Contract with Milholland Company. da. -t irk/1/o/ Divon Head Dhte .'it..� / Zz _c i # kJ.Depar ent Director Date1 • Y .1.0(tll t istrative rvices Director Date ayor I Date Amendment #1 to the Engineering Cross Reference New Item: Yes_ No.S Prev Ord/ S s #: 92-99 tL zs-99 Orig Contract #610 Orig Contract Date: 7-6-99 Staff Review Form Description/ -Poplar Street Imprvts. Meeting Date N/A Project Name Amendment. #1 to Eng. Contract Comments: Reference Comments: Budget Director Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor CONTRACT AMENDMENT NO. 3 FOR ENGINEERING SERVICES PROJECT: POPLAR STREET IMPROVEMENTS E-541 THE ORIGINAL CONTRACT was made and entered into on August 19, 1997, AND THIS CONTRACT AMENDMENT NO. 3, made and entered into on this 1 day of , 2001, by and between the CITY OF FAYETTEVILLE, Arkansas, hereinafter ref ed to asCtIke "OWNER", and MILHOLLAND COMPANY, Engineering and Surveying, Consulting Engineers of Fayetteville, Arkansas, hereinafter referred to as the "ENGINEER", WITNESSED THAT: WHEREAS, the OWNER Originally desired to Re -Construct POPLAR STREET 28 feet in width from LEVERETT AVENUE East to GREGG AVENUE centered in a Right -Of -Way fifty varying from forty (40') to feet (50') in width, AND WHEREAS, the OWNER has AMENDED its desires several times previously, AND WHEREAS, the OWNER has added into "PHASE IV: CONTRACT AMENDMENT," Amendment No. 1 and Amendment No. 2, as follows: Amendment No. 1: C.O. No. 1 by Resolution No. 25-98 in the amount of $ 4,425.00; Amendment No. 2: - C.O. No. 2 by Resolution No. 92-99 in the amount of $71,601.00; AND, WHEREAS, the OWNER desires to add Amendment No. 3 to said PHASE IV to provide for the following items: ITEM No. 1: S-2196: Field Stake Poplar Street Right -of -Way for Relocation of Various Utilities out of the Existing and New Street Right -of -Ways $ 1,776.50 ITEM No. 2: Design 377 LF of a new 18" SDR -26 Sanitary Sewer Main to replace old clay pipe and laterals under Poplar Street; AND Re -Design Poplar Street intersection with Gregg Avenue and the Arkansas -Missouri Railroad Crossing $ 9,857.00 1 Amendment No. 3; PHASE IV; POPLAR STREET IMPROVEMENTS, Cont. Page Two (2) ITEM No. 3: Design a "Traffic Control Plan" with Detours and Construction Signage for use to provide control for "One -Way" Traffic during Construction of said street $ 1,700.00 ITEM No.4: Additional Engineering Services resulting from delayed Construction and Additional Items $ 5,500.00 THEREFORE, the OWNER desires the ENGINEER to provide said services in C.O. No. 3 for a Total Fee Amount of $18,833.50 THEREFORE, the ADJUSTED TOTAL PHASE IV CONTRACT Price Equals .... $94,859.50 WHEREAS, the OWNER deemed it essential to delay and modify its original plans, and Amend, AND, WHEREAS, the ENGINEER has sufficient experienced personnel and equipment to perform the work described in this Agreement, as Amended, NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained, the OWNER and the ENGINEER, the parties hereto, stipulate and agree that the OWNER does hereby employ the ENGINEER to perform the required engineering services as herein above set out; AND the ENGINEER agrees to provide said ADDITIONAL SERVICES. IN WITNESS WHEREOF, the OWNER has caused these presents to be executed in its behalf by its duly authorized representatives, and the said ENGINEER by it duly authorized representatives, and the parties hereto have set their hands and seals on the date heretofore set out. Attest: zt c �G✓oatis�s (City Clerk /o Atte t: Secretary 2 CITY OF FAYETTEVILLE, ARKANSAS 1-14.4 d_CeD Dan Coody, Mayor MILHO NND C MP Y cyz elvin L Milholland, Engineer, Surveyor FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Dan Coody, Mayor Thru: Don Bunn, Assistant Public Works Director Jim Beavers, City Engineers From: Sid Norbash, Staff Engineer .0124^/ Date: January 17, 2001 ,J zz Re: Poplar Street Improvements - Engineering Amendment..#'i#/ Engineering Contract with Milholland Company The attached Amendment #1 to the above referenced contract has been necessitated because of certain field adjustments and necessities. The justifications for the addition of these changes are as follows: Item #1 Was added per request of the City Staff for accommodating utility companies that needed adjustments to their lines. Mainly to establish the required locations and elevations. Item #2 was added to this contract per request of the City Staff for all the Engineering work necessary to design and relocate a very old 18" clay sewer main which did not withstand the construction and started to fail. Item #3 was added to this contract per Mr. Venable's request and to avoid any liability to the City, and in order to address the contractor's concerns. Item #4 was added to this contract because two additional water line adjustments were needed, also the construction of the 18" sewer main took longer than anticipated, therefore, lengthening the construction period. Per attached resolutions 25-98, and 92-99, the Council has approved $76,026 for this portion of the contract. Since the over -run for this contract is $18,833.50, and is within the $20,000 Mayor's authorization, the Staff request that this amendment be approved by the Mayor. Also, since the construction of this project is completed, this amendment will close out this contract. SN/sn attachments FAYETTEVILLE THE CITY OF FAYETTEVIIIE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Sid Norbash, Engineering From: Heather Woodruff, City Clerk Date: January 23, 2001 Attached is a copy of amendment no. 3 to the Engineering Contract with Milholland Company for Poplar Street and drainage improvements. I am also returning one original to you. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit