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HomeMy WebLinkAbout165-98 RESOLUTION• • • • • RESOLUTION NO l f 5-98 iso::'•:.I'• A RESOLUTION APPROVING A CONTRACT IN THE AMOUNT OF $346,748.04 WITH THE BENHAM GROUP FOR ENGINEERING SERVICES FOR THE DICKSON STREET ENHANCEMENT PROJECT; AND APPROVING A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section 1. That the City Council hereby approves a contract in the amount of $346,748.04 with Benham Group for engineering services for the Dickson Street Enhancement Project; and authorizes the Mayor and City Clerk execute said contract. A copy of the contract is attached hereto marked Exhibit "A" and made a part hereof. Section 2 The City Council hereby approves a budget adjustment in the amount of $346,748 increasing Street Improvements, Acct. No. 4470 9470 5809 00, Project No. 98097 10 by decreasing Use of Fund Balance, Acct. No. 4470 0947 4999 99. A copy of the budget adjustment is attached hereto and made a part hereof. pA1SSFD.AND APPROVED this 1.5Lday of December , 1998. s' .y/y' % `ti ; zAPPROVED: . Jk . ' .: By: %,�(/%44444---- it IIr Fre Hanna, Mayor • ATTEST: 1»t By:X4-7X.it. 71�e'0 l Heather Woodruff, City Cler ,- . AGREEMENT FOR CONSULTING SERVICES This AGREEMENT, effective DECE-m Art. 1 c 119981 by and between: The CONSULTANT The Benham Group 1801 Forest Hills Boulevard Bella Vista, AR 72715 THE PARTIES AGREE AS FOLLOWS: A. APPOINTMENT OF THE CONSULTANT: and the CLIENT City of Fayetteville, Arkansas A-1. THE BENHAM GROUP: Client desires Consultant to perform engineering, planning and/or architecture services associated with the project hereinafter described. Client hereby appoints the Consultant to provide those engineering, planning, and landscape architecture services. Consultant hereby accepts such appointment and agrees to perform those services in accordance with all laws, regulations, applicable codes, instructions of Client and with the provisions of this Agreement. A-2. SUBCONTRACTORS: The subcontractors for this project and their general responsibilities shall be: LandPlan Consultants, Inc. - Tulsa, Oklahoma Conceptual Design, Dickson Street, Arkansas Avenue to College Avenue, Block and East Streets from Dickson Street to the Square. Final design plans for landscape and decorative hardscape items in the area between the curb and right of way (Dickson Street). Peters and Associates Engineers, Inc. - Little Rock, Arkansas Studies of vehicle and pedestrian movements in the project area. Studies of parking in the project area. Milholland Company - Fayetteville, AR Conduct surveys for the purpose of vertical and horizontal control, collect topographic data, locate drainage facilities and utilities. No additional subcontractors may be used for this project without prior written approval of the City. B. SCOPE: Provide comprehensive planning and design services for the work described in the City of Fayetteville Request for Proposals, RFP No. 98-5. A copy is attached along with the specific scope of services for each subconsultant for the project. Agreement for Consulting Services - Page 2 C. COMPENSATION AND TERMS OF PAYMENT: C-1. NOT TO EXCEED MAXIMUM AMOUNT: The work of the Consultant and his Subconsultants shall be provided to the Client based on hourly rates for the actual hours required to do the work, reimbursable expenses, and a fixed fee. The hourly rates will include a 150% overhead factor. All the charges from the Consultant and his Subconsultants including hourly charges, overhead, reimbursable expenses, and the fixed fee shall be a not to exceed maximum of $346,748.04. C-2. FIXED FEE: The fixed fee included in the above not to exceed maximum amount shall be paid to the Consultant regardless of the final amount of the actual charges, as long as the scope of the work is not revised. The fixed fee will be $44,190.54. C-3. SUBCONSULTANT FEES: The Subconsultants shall be paid by the Consultant for their work. Each Subconsultant's portion of the work is also a not to exceed maximum amount with a fixed fee. The not to exceed maximum amount includes hourly charges, overhead, reimbursable expenses and the Subconsultant's fixed fee. The fixed fee will be paid to the Subconsultant regardless of the final amount of the actual charges as long as their scope of work is not revised A summary of the not to exceed maximum amount and the fixed fee for the Consultant and each Subconsultant is listed below. Downtown Dickson Enhancement Project Summary of All Fees • Fixed Fee Not to Exceed Maximum LandPlan Concept $6,302.34 $52,160.14 Final Plans $8,867.85 $68,934.55 $15,170.19 $121,094.69 Peters Concept $4,032.75 $32,172.75 Final Plans $2,321.00 $18,393.00 $6,353.75 $50,565.75 Milholland $4,503.00 $34,525.00 Benham Concept Planning $948.60 $7272.60 Concept - Engineering $1,539.00 $12,025.00 Street Plans $11,019.00 $85,131.00 Utility Plans $4,657.00 $36,134.00 $18,163.60 $140,562.60 Total $44,190.54 $346,748.04 • Agreement for Consulting Services - Page 3 C-4. HOURLY RATES: The hourly rates for the disciplines of service required for this project are listed on the following page. These abbreviations are used: TBG - The Benham Group LPC - LandPlan Consultants PAE - Peters & Associates Engineers MSC - Milholland Surveying Company C-5. TERMS OF PAYMENT: Consultant's charges for Services performed shall be invoiced monthly by Consultant and shall be payable by Client within thirty (30) days after receipt of invoice. In the event Client disputes any invoice item, Client shall give Consultant written notice of such disputed item within ten (10) days after receipt of invoice and shall pay to Consultant the undisputed portion of the invoice according to the provisions hereof. Discipline Hourly Rate TBG Project Engineer $30.00 TBG Civil Engineer $23.00 TBG Planner $20.40 TBG Technician $15.00 TBG Clerical $12.00 LPC Principal $33.60 LPC Associate $17.00 LPC Clerical $12.00 PAE Engineer $38.00 PAE Technician $20.00 MSC Engineer V /Mgr. $29.60 MSC Surveyor IV/Mgr. $22.60 MSC Surveyor III/RLS $20.00 MSC Surveyor II $16.00 MSC Surveyor 1 $10.00 MSC Clerical $7.00 TERMS OF PAYMENT: Consultant's charges for Services performed shall be invoiced monthly by Consultant and shall be payable by Client within thirty (30) days after receipt of invoice. In the event Client disputes any invoice item, Client shall give Consultant written notice of such disputed item within ten (10) days after receipt of invoice and shall pay to Consultant the undisputed portion of the invoice according to the provisions hereof. Agreement for Consulting Services - Page 4 C-6. REIMBURSABLE EXPENSES: The following rates will be charged for the appropriate reimbursable expense items. D. TERMINATION: Should the Client, for any reason whatsoever, decide to postpone the work the Client will notify TBG, who will immediately suspend work. Should the Client decide during such suspension not to resume the work, or should such suspension not be terminated within a year, the work shall be canceled as hereinafter provided. Should the Client, for any reason whatsoever, decide to cancel or to terminate the use of TBG's services, the Client will give written notice thereof to TBG, who will immediately terminate the work. If the Client so elects, TBG may be instructed to bring a reasonable stage of completion to those items whose value would otherwise be lost. TBG shall turn over all data, charts, survey notes, figures, drawings, and other records or information collected or produced hereunder, whether partial or complete. Upon such termination of TBG's services, TBG shall be paid on the basis of actual hours of work completed up to the time of termination, less prior partial payments; provided, however, that the total compensation so computed is in reasonable agreement with the estimates for such work as given elsewhere in this contract. Cancellation or postponement by the Client shall not be considered default. ITEM . RATE:AND: MEASURE :. 1. Xerox Reproduction 11 X 17 Plat $1.00/copy Outside Printing Actual cost + 5% handling Color Copies $1.00/copy 2. Drawing Reproduction Blueline $0.272/sf Mylar Sepia (vacuum frame) $3.00/sf Outside Reproduction Actual cost 3. Custom Plotting Velbond (11x17) $0.60/drawing Velbond (full size) $7.00/drawing Mylar (full size) $18.00/drawing 4. Long distance telephone calls Actual cost + 5% handling 5. Telefax Transmittal $1.00/sheet 6. Express Mail Actual cost + 5% handling 7. Automobile Expenses 31.5 ¢/mile 8. Airline and Rental Car Actual cost + 5% handling 9. Meals $30.00 ($6.00 breakfast, $8 lunch, $16 dinner 10. Lodging $70.00/day 11. Renderings $500 each D. TERMINATION: Should the Client, for any reason whatsoever, decide to postpone the work the Client will notify TBG, who will immediately suspend work. Should the Client decide during such suspension not to resume the work, or should such suspension not be terminated within a year, the work shall be canceled as hereinafter provided. Should the Client, for any reason whatsoever, decide to cancel or to terminate the use of TBG's services, the Client will give written notice thereof to TBG, who will immediately terminate the work. If the Client so elects, TBG may be instructed to bring a reasonable stage of completion to those items whose value would otherwise be lost. TBG shall turn over all data, charts, survey notes, figures, drawings, and other records or information collected or produced hereunder, whether partial or complete. Upon such termination of TBG's services, TBG shall be paid on the basis of actual hours of work completed up to the time of termination, less prior partial payments; provided, however, that the total compensation so computed is in reasonable agreement with the estimates for such work as given elsewhere in this contract. Cancellation or postponement by the Client shall not be considered default. Agreement for Consulting Services - Page 5 E. FORCE MAJEURE: Consultant, including Consultants subcontractors, if any, shall not be responsible hereunder for any delay, default or nonperformance of this Agreement, if and to the extent that such delay, default, or nonperformance is caused by an act of God, or any other cause beyond the reasonable control of the Consultant. F. ASSIGNMENT: This Agreement shall not be assignable by either party without the prior written consent of the other party hereto, except that it may be assigned without such consent to the successor of either party acquiring all or substantially all of the business and assets of such party. No assignment of this Agreement shall relieve the assignor of its obligations hereunder. G. OWNERSHIP OF DRAWINGS, PLANS AND SPECIFICATIONS: All documents, including original drawings, disks of CADD drawings, cross sections, cost estimates, specifications, field notes, and other data shall remain the property of the Client. TBG shall retain reproduced copies (or the originals should the Client not elect to take physical possession of them) of any and all such data and disks for a period of at least three (3) years. Such copies or originals shall be made available to the Client for audit or other purposes. It is understood that TBG will not be liable for the use of any documents or data produced under this contract except where they are used in connection with this specific project. WARRANTIES: 1. Consultant shall perform its duties hereunder consistent with generally accepted industry standards, consistent with the state of art within the industry; but Consultant's liability in the event of default, error, omission, or failure (collectively called "defect") in any of Consultant's Services under this Agreement shall be limited to defects arising out of its negligence and not the negligence of contractors, builders, suppliers, etc. , provided Consultant is notified by Client in writing of such defect within one (1) year after completion of Consultant's Services under each separately assigned project undertaken pursuant to this Agreement and any amendments thereto, Notwithstanding anything to the contrary in this provision, any peril or liability insured against by the insurance coverages identified in paragraph J hereof shall be fully warranted to the full extent of the policy limits still available. Notwithstanding anything in this Agreement to the contrary, its is agreed that Consultant shall not be liable for damages arising out of the Services performed hereunder such as loss of capital, loss of product, loss of profit, loss of use of any system or other property. It is further expressly provided that Consultant does not warrant materials or equipment either supplied by Client or others or purchased for third parties. Consultant will, however, act on behalf of Client in assisting in the enforcement of any warranties of the vendors or suppliers of materials or equipment. INSURANCE: Consultant shall maintain the following schedule of insurance by type and amount: Errors & Omissions $1,000,000 Workmen's Compensation Statutory Limits Coverage B $100,000 Comprehensive General $1,000,000/1,000,000/1,000,000 Bodily Injury and Automobile Liability $1,000,000/1,0000,000 Property Damage (no fault endorsement applicable where required by law.) Agreement for Consulting Services - Page 6 J. LIABILITY AND INDEMNITY: Consultant agrees to protect, indemnify, and hold Client free and harmless from and against claims, liabilities, demands and causes of action for personal injuries, death, or damages to property (other than property of Client or construction work in progress, for which Client assumes responsibility) if and to the extent that the same arise out of the negligence of Consultant, its agents, and employees while engaged in the performance of Services hereunder. GOVERNING LAW: The provisions of this Agreement shall be interpreted and the relations between the parties hereto determined in accordance with the laws of the State of Arkansas, U.S.A. L. RELEASE OF INFORMATION Consultant will be allowed to release information relative to the project for publication and advertising purposes unless restricted by the Client in a written request. M. APPROVALS, AUTHORIZATIONS, NOTICES: All notices authorized or required between the parties, or required by any of the provisions herein shall be given in writing and shall be sent by certified mail, return receipt requested, and deposited with an accepted postal service, postage prepaid, and addressed to the party intended to receive it. Notices may also be given by personal delivery or may be sent by telex to the party intended to receive it with the sending party confirming the message by certified mail in the same manner as provided above within ten (10) calendar days thereafter, but said notice shall be deemed given on the date the telex is sent. Notices shall be addressed, mailed, and delivered or telexed to the party to whom the notice is given at the address shown herein. N. SERVICES DURING CONSTRUCTION: Prior to bidding and construction of the project, the Client and TBG shall enter into negotiations for Title II Services (Construction Management). The contract amount shall be based on an estimated number of hours required for proper observation and inspection of the construction. The cost for Title II services shall be computed in the same manner as the one given in this contract (cost times a multiplier plus a fixed fee). IN WITNESS OF THE ABOVE AGREEMENT, the parties hereto affix our signature on this IS day of ilyr£rnRe , 1998. CITY OF FAYETTEVILLE, ARKANSAS By: /law Title: rnaLforP genservfay.wpd By: THE BENHAM GROUP Title: Vice President TBG Cost Summary Sheet 1 Downtown Dickson Enhancement Project Summary of All Fees Fixed Fee Total manhours(sheetl ).xis LandPlan Concept $6,302.34 $52,160.14 Final Plans $8,867.85 $68,934.55 $15,170.19 $121,094.69 Peters Concept $4,032.75 $32,172.75 $2,321.00 $18,393.00 $6,353.75 $50,565.75 Milholland $4,503.00 $34,525.00 Benham Concept Planning $948.60 $7,272.60 Concept - Engineering $1,539.00 $12,025.00 Street Plans $11,019.00 $85,131.00 Utility Plans $4,657.00 $36,134.00 $18,163.60 $140,562.60 Total $44,190.54 $346,748.04 manhours(sheetl ).xis ____ .___...._..a....n... • TBG Cost Summary Sheet 2 TBG Planner 124 hours x 20.4 x 2.5 = $6,324.00 Fixed Fee 6,324 x 0.15 = $948.60 TOTAL $7,272.60 PROJECT RAW: Conceptual Planning•Dickson/Block/East Streets BA. DATE: PffPARFDBY: UPDATED: 11717436 FIE WE: ERWIN SIR Cf OWES DES71PTEN LandPlan Consultants, Inc. DNO&S PROP PAN 18G RINGER ASSOC MER TOTAL MTs RAW LIBOR Lbree_tral Dedsm1a _ 000 0.00 Prepare terse map tram ORM applied anti kpo. _ 200 36.00 0020 67920 WAN Bawd Bnpwanmt rites kr gax7d bldpeleq pep)us _ 220 16(0 1800 33820 Defnewmimde budget for landscape, hardscepe, amities M•::::at 6.00 1240 1800 4t6 BO Radde kiterecommadabms m amaities, bmdes, litter, lee gales, liphl;... 200 800 1010 2(020 Review idamaimwit) TEAM 2.00 220 6720 Meet with Client b deems BNB Bogen, issues, ade0le, Wdpe1 4. 200 640 131.10 Meet with DOEPtodsass design iawesend define prated meas 4.00 2.00 600 13440 Gcmpleadatabase with aura and merchants address, pbe, fa rod email 100 12.00 1600 21224 Meetwih ODER ed salatsBasely owners merdpnkto dams Beck site pdderns(1 Day). 12.20 800 2020 42320 Renew tapogeptic aAveytodm5y sitepademdADA issues, utiles, etc. 420 400 13440 Review peIrrhaylreb1ryrdaeatim plan 140 420 134.40 Review talhcrecommendaaa5to determine S hey hod the streetscape CO2 240 6720 Prepare draft wren cmoeptplmCddaaekpegeptic aunty-SIOdUEat' eaid arty) 36.00 3600 12000 182.0 324960 Prepare castesimate 6.40 1600 22.00 47560 Repro Mal sduGms b specific site pitons 10.00 2000 E0(0 12040 2361.00 Reflex Oh TEAM _ 100 200 610 13440 Radar with CGemt _ 440 200 600 131.40 RMseplms as needed, avail ed siteepeihc 20.00 1000 1000 70.00 135200 War with eadasproperty arms needanFdte specific Fatten mean (1 day) 1220 800 2000 42020 Revise plats asneeded, omit and site apedfie b misty aster and madwds 10.4 1000 3020 5310 8(640 Update cost Btu* _ 4.20 4" 800 202.40 Review with °Gem 420 200 600 13110 Review with vaiam propedyormedmmdwSte epedficpddeo ams 1200 Ba 2000 12320 ROB find Bed etneeplgen(B&W) 6. 0000 66N 1221.60 Repae5 ilusta6veBetts defidir0 the (Swede( Step:01(BM) _ 500 0.00 500 16600 Update road eetmate 210 2 400 10120 RMOg MEI TEAM 400 20 6.20 131.40 • Rerdewwith Client 1.20 200 600 1.31.40 Prepare tor RdicMeeting 12.00 600 36.00 5100 101520 Fedfifite Ptdc meeting _ B20 840 26810 Rare Mal arta arc *rim (rda) _ 600 30.00 3600 71100 R(pae5 Olustatrestetetwsdepittng the Benda site pdKd(Cda) 1.00 1020 1100 220* Fined RQaddm Plifog Dr/Wolin Iu00tlaenRoe Ftwlaae 15000 200D 175.0) 17500 50.0 Udepeaatego* _ 200 200 100 10120 Review with TEAM 4.00 100 800 15110 _ 000 000 000 000 000 000 Ukase tfiwrd. 0315 5220 000 000 040 000 Aaderips-50500 2500.00 020 000 000 0.00 381220 1DTAL 114,131056FO EA01 CATEGORY 291 127 486 12 872 1St 621 MITT RATE (LIBOR11 150% BA(ETRATE ISA COST %UIIIZATDR 1700 1202 $42,015.00 TOTALtABORW/CVERE 4391210 TOTALDIECTDmENSES 840000 326200 14414 44516790 BATOTAL 16,13214 PRi1t 20% 14% 56% 1% ano.0 TOTALFEE 33.67 TBG Cost Summary Sheet 3 1- w w cc N N Z Lt _ow O Z W Q Q zY m O z = V Z 0 N V 6 TOTAL II HRS CO W CO O 00 CO 0 C 0 O (O O V CO CO r V O r R O (0 N O) CO EO O O r EA (O N r S I.0 N 0 N- O r r EA E9 EA S CLERICAL L 0 N O N O V N S N r EA TECH co •L s r e co co co co co CO CO (O O (O (O V CO O r CO N V' COCO- EA EA Ea 0 CO EA EA DESCRIPTION y w 100 a 0 a t n 0 CD z Review traffic recommendations Utility Relocation Prepare prelim. cost estimate Finalize street/utility plan Review with TEAM Review with City Prepare for Public Meeting Public Meeting Review with AHTD IQC/QA SUBTOTAL w SUBTOTAL PHASEICOST SUBTOTAL WITH OVERHEAD (150%) PROFIT (15%) (1)1 Reimbursables d 1 TOTALPHASEICOST n Review topograpl V L O Review info witl c rn Q. c 2 IM SDUI Meet witl 0)i Ci N TBG Cost Summary Sheet 4 THE BENHAM GROUP DICKSON STREET STREETS AND DRAINAGE (1) copies (2) $0.315/mile © 800 miles 11/18/98 manhours.xls Page 1 DESCRIPTION PROJECT ENGR CIVIL ENGR TECH CLERICAL TOTAL HRS (hrs.) (hrs.) (hrs.) (hrs.) C. FINAL PLANS Title Sheet 4 16 20 40 Typical Sections (2 sheets) 4 32 40 76 Summary of Quantities (1 sheet) 8 24 32 64 Summary Schedules (3 sheets) 16 60 72 148 Survey Reference Sheet (1 sheet) 4 16 32 52 All Plan Layout (7 sheets) 8 160 160 328 Storm Sewer (4 sheets) 8 64 80 152 Lighting Plans (3 sheets) 8 48 48 104 Cross Sections (7 sheets) 2 48 48 98 Specifications/Special Provisions 16 80 80 96 Cost Estimate 16 60 76 QC/QA 20 80 80 180 SUBTOTAL 114 688 612 80 1,494 RATE $ 30 $ 23 $ 15 $ 12 SUBTOTAL FINAL PLANS $ 3,420 $15,824 $ 9,180 $ 960 $ 29,384 SUBTOTAL WITH OVERHEAD (150%) $ 73,460 PROFIT (15%) $ 11,019 (1) Reimbursables $ 400 (2) Mileage $ 252 TOTAL FINAL PLANS COST $ 85,131 (1) copies (2) $0.315/mile © 800 miles 11/18/98 manhours.xls Page 1 TBG Cost Summary Sheet 5 THE BENHAM GROUP DICKSON STREET UTILITY RELOCATION PLANS DESCRIPTION PROJECT ENGR CIVIL ENGR TECH CLERICAL TOTAL HRS (hrs.) (hrs.) (hrs.) (hrs.) C. UTILITY RELOCATION PLANS Water plan 4 40 56 100 Water profile 4 12 64 80 Water coordination 24 24 Water specifications 24 24 Irrigation coordination 8 8 Sewer plan 4 40 64 108 Sewer profile 4 12 72 88 Sewer coordination 24 24 Sewer specifications 24 24 ADOH permitting 4 32 36 Phone coordination 4 16 80 20 Electrical coordination 3 24 27 Gas coordination 16 16 SUBTOTAL 27 296 256 80 659 RATE $ 30 $ 23 $ 15 $ 12 SUBTOTAL UTILITY RELOCATION PLANS $ 810 $ 6,808 $ 3,840 $ 960 $ 12,418 SUBTOTAL WITH OVERHEAD (150%) $ 31,045 PROFIT (15%) $ 4,657 (1) Reimbursables $ 180 (2) Milage $ 252 TOTAL UTILITY RELOCATION PLANS $ 36,134 (1) copies (2) $0.315/mile @ 800 miles 11/18/98 manhours.xls Page 1 DDEP PROPOSED LIST OF DRAWINGS 1 Title Sheet BG 3 Typical Sections - Hardscape LP 1 Typical Sections - Landscape and Irrigation LP 2 Typical Sections - Streets and Drainage BG 1 ADA Summary Schedule LP 1 Summary of Quantities BG and LP 4 Summary Schedules (4) (1 LP and 3 BG) 1 Survey Reference Sheet BG 7 Plan and Profile Sheets BG 2 Sidewalk Details LP 6 Landscape and Irrigation Plan LP 5 Hardscape Detail Plan LP 4 Storm Sewer Plans BG 3 Lighting Plans BG 5 Traffic Control Plans EP and BG 2 Signing and Stnping Plans EP 7 Signal Layout and Details EP 7 Cross Sections BG 62 Total B-115-(2) GCdickson2.wpd REQUEST FOR PROPOSAL - DICKSON STREET ENHANCEMENT RFP No. 98-5 Due to the nature of the work involved and the City of Fayetteville's current work load, it has become necessary to retain the services of an engineering firm to develop construction plans for carrying out the enhancement along Dickson Street between Arkansas Avenue and College Avenue, a distance of approximately 3,200 feet. The recently enacted Federal Aid Transportation Act for the 21st Century `TEA -21," contains federal aid highway funds under Subsection F -Section 1601 "High Priority Projects" in the amount of $1.5 million dollars for enhancements in the vicinity of Dickson Street in Fayetteville, Arkansas. A conception study dated June 11, 1998, and entitled "Downtown Dickson Enhancement Project, Phase 1 Conceptual Study" was completed by the University of Arkansas Community Design Center and contains a concept plan for enhancement of both the Dickson Street area and downtown Fayetteville. A copy of this study is enclosed for your use and information in responding to this request. The proposed project is the first phase in implementing the entire project. It is desired that all design work be completed in order to advertise for construction by late winter or early spring 1999. Dickson Street is an important part of the Fayetteville street network and is considered to be a collector street in Fayetteville's master street plan. It is also considered to be the main entrance into the University from the east. The street is developed with commercial type businesses as well as churches, the Walton Arts Center, restaurants, U.S. Post Office, etc. The average daily traffic on portions of Dickson Street is approximately 15,000 V.P.D. The existing street is generally 40 feet wide with parallel parking on both sides of the street except in areas where left turn lanes exist. The scope of the work for enhancement of Dickson Street is as follows: 1. To reduce the width of the roadway along Dickson Street, where feasible, consistant i� • • with traffic safety, and convenience. New on -street parking places should be maximized. 2. Landscaping, including tree planting, planter boxes, etc., shall be incorporated in the overall project along both sides of Dickson Street but should be designed so that safety to both pedestrians and traffic is not deminished. 3. Replace the existing sidewalks, curbs, and gutters and widen the sidewalks where feasible. Alternate paving material should be studied and evaluated with respect to durability and cost. Storni water run off shall also be investigated and the capacities of existing storm sewers shall be determined. 4. Curb cuts to existing parking lots adjacent to Dickson Street should be revised if possible. 5. All driveway and sidewalk construction shall be in accordance with the latest City of Fayetteville standards. 6. Street reconstruction over a portion of the project length may be necessary depending on whether replacement of utilities that are located within the street require repair or replacement. 7. Street lighting should also be included along both sides of Dickson Street and shall be pedestrian friendly. All electric service to the lights shall be placed underground. 8. An imgation system should be installed in conjunction with the tree planting and landscaped areas. 9. Curb extensions at street intersections and mid -block should be considered where feasible in order to increase pedestrian safety and to provide traffic calming measures. Crosswalks at all street intersections, as well as mid -block, should be consistent with the sidewalk treatment used. 10. Plans depicting the handling of the traffic and pedestrian usage during the construction stage should be included. 11. All signs required for nstruction and signs required after construction is completed will be a part o theylans developed. 12. Since disruptions to businesses, traffic, and pedestrians will occur, the project should be design e/ rder that the construction, including utility adjustments, will have the least • effect possible. 13. Close coordination with all utility owners will be required and determinations shall be made as to which utility will need to be replaced, relocated, repaired, etc. A time schedule for utility work will also be necessary. All electric, cable, and telephone lines are to be placed underground where possible. 14. Amenities such as benches, trash receptacles, fountains, and information kiosks should be considered during the design process. 15. American with Disabilities Act Accessibility Guidelines (ADAAG) shall be met throughout the project length to the extent possible. 16. The project is to be designed and constructed in accordance with the latest City of Fayetteville and Arkansas Highway and Transportation Department specifications and shall meet all federal aid requirement, 17. Meetings will be required throughout the design stage with representatives from the City, the Downtown -Dickson Enhancement Project, the Dickson Street Improvement District, the Arkansas Highway and Transportation Department, and the University of Arkansas Community Design Center as plan preparation progresses in order to revise and amend the plans if necessary and to keep everyone apprised of the project. 18. A detailed estimate of costs on construction and the time of construction, including a proposed staging plan, will be a part of the planning process. 19. The social, economic, and environmental impact of this project shall also be determined by the consultant. 20. The consultant must be a registered professional engineer in the State of Arkansas and should have either on staff or as a sub to the consultant the use of a landscape architect to assist in the development of the Enhancement Plan. The consulting firm shall provide information that addresses the following: 1. Work on a project similar in nature to this type of work. Examples of the work done should be included in the proposal. 2. The present workload and ability to complete the work in the time frame derived. CiUy of Fayetteville, Arkansas Budget Adjustment Form Budget Year 1998 Department: Public Works Division: Engineering Program: Sales Tax Capital Date Requested 12/15/98 Adjustment # Project or Item Requested: $346,748 is requested to start the Dickson Street Enhancements Capital Project. Project or Item Deleted: $346,748 from the Sales Tax Capital Improvements Fund - Use of Fund Balance Account. Justification of this Increase: The funding for this project is budgeted in 1999 at $2,200,000. Justification of this Decrease: The funding requested for this budget adjustment was budgeted in 1999. Sufficient fund balance remains to comply with this budget adjustment. Increase Expense (Decrease Revenue) Account Name Amount Account Number Project Number Street Improvements 346,748 4470 9470 5809 00 98097 10 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Use of Fund Balance 346,748 4470 0947 4999 99 Approval Signatures Requested By udget Qoordinator Date 2 8 to Department Director Date Admin. cervices Di ctor Date May • r /2419/ Date Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Blue Copy: Budget & Research / Yellow Copy: Requester E DADATAFOR.NSBA-ADABADJF2,4J. IVKJ