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Home My WebLink About158-98 RESOLUTION• .r• go RESOLUTION NO 1 5 8- 9 8 A RESOLUTION AUTHORIZING THE CITY CLERK AND MIRCOFILM CLERK TO DESTROY RECORDS AND ORIGINAL DOCUMENTS WHICH HAVE BEEN MICROFILMED FOR PERMANENT RECORD. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS' Section 1. The City Council hereby authorizes the City Clerk and Microfilm Clerk to destroy records which have been microfilmed for permanent record. A list of items for destruction is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this IL day of December , 1998. 00-"ensimtfb APPROVED. By. A Heather Woodruff, City Clerk Fred Hanna, Mayor • RECORD DESTRUCT M.E.3 DESTRUCTION LIST FOR 1997 ACCOUNTING/FINANCE: EXHIBIT A 1986 and 1987 Travel and Training Files 1992 Accounts Receivable Paid Invoices 1992 HMR and Supplemental Beverage Files 1992 Payroll Clerks Terminated Employee Files 1993 Bonus Payroll Register 1993 Retired Police and Fire Pension Register 1993 Vendor Files A thru Z and Numerical Files 1993-94 Safety Incentive Awards Register 1994 Bonus Payroll Register 1994 Comp Time Conversion Report from Personnel to Payroll Clerk 1994 Daily Cash Sheets Pool Concession (back-up for deposit) 5-29-94 thru 8-28-94 1994 Pay Plan Adjustments Register 1994 Payroll Registers 1994 Payroll Time Sheets and File Maintenance PR #1 thru #26 1994 Retired Police and Fire Pension Register BUSINESS OFFICE: Meter Reads from PC Listing (PEL) 12-13-95 thru 2-13-97 Meter Reads for PC Listing (PEL) 8-23-96 thru 12-27-96 CITY ATTORNEY FILES: 1987 City Attorney Legal Documents 1-9-87 thru 12-17-87 CITY CLERK FILES: City Council Agenda's from 11-5-91 thru 12-15-92 CITY MANAGER/MAYOR FILES: Old City Managers Files from 1965 thru 1991 CITY PROSECUTOR: *Old Tried Cases from 1979 • DESTRUCTION LIST FOR 1997 COMMUNITY DEVELOPMENT: RECORD DESTRUCT III.E.4 Community Development Rehab Files from 1970 thru 1981 1992 Community Development Vendor Files, Rehab Files, Escrow Grant Rental Rehab Files *1994 Community Development Taxi Coupons ENGINEERING: Engineering Chronological Files 10-1972 thru 9-1975 INSPECTION DEPARTMENT: Inspection Street Permit Files from 12-1993 thru 10-1994 INTERNAL AUDITORS: Internal Auditors contract files from 1985 thru 1994 K-95 thru K-466 Internal Auditors contract files from 1992 thru 1993 K-156 thru K-396 MUNICIPAL COURT: 1984 City Daily Receipts Journal Adjustment Entries pERSONNEL: 1996 Rejected Applications PURCHASING DEPARTMENT: Diesel Audit Papers (Copies of Vendor Files) 1973 thru 1981 1987 RFP 1987-90 Misc. Insurance Files 1988 Bid #817 1989 RFP Pay Survey 1990 Bid Files 1991 Bid Files 1991 Pink Copies of Purchase Orders 1992 Bid Files 1993 Bid Files 1993 Pink Copies of Purchase Orders Purchasing Vendor Master List as of 2-4-94 RECORD DESTRUCT III.E.5 DESTRUCTION LIST FOR 1997 SHOP DEPARTMENT: 1986 and 1987 Work order add-ons Shop Vehicle Fuel Usage Reports 7-1988 thru 2-1991 Diesel Vehicle Records form 1988 thru 1991 Shop Vehicle Maintenance Files -Fuel Logs from 1994 and 1995 TRAFFIC DEPARTMENT: 1984-1987 Tickets with a Zero Balance to be cleared from System Certified Letter Receipts 9-1986 thru 11-87 Daily Updates -Parking Issue and Receipts Journal Entries 6-26- 90 thru 12-28-90. 1990 Inventory Issue Edit List 1990 Parking Card Maintenance Update 1990 Parking Payments Listing and Current and Not Posted Payments 1990 Listing of Issued and Not Posted Tickets 1990 Updated Journal Entries 1-2-90 thru 6-25-90 Voids- Parking Issues and Receipts Journal Entries 10-90 thru 12-90 1990 Closed Workorder Edit List WATER/SEWER: Water and Sewer Warehouse Issue Slips Inventory Report 1992 1993-1994 Water/Sewer One Call Verification Reports * Files that are not Filmed but can be destroy after being in storage for length of time required.