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RESOLUTION NO. 3 3- q ti _
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A RESOLUTION APPROVING A CONTRACT IN AN
AMOUNT NOT TO EXCEED $341,755 WITH GREINER
SOUTHWEST, INC. FOR MASTER PLAN UPDATE SERVICE
AT DRAKE FIELD.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS: '
Section 1. The City Council hereby approves a contract in an amount not to exceed
$341,755 with Greiner Southwest, Inc., for Master Plan update service at Drake Field, and
authorizes the Mayor and City Clerk to execute same. A copy of the contract is attached hereto
marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 5th day of March , 1996.
APPROVED:
By:
red Hanna, Mayor
ATTEST:
By:
Traci Paul, City Clerk
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0-0 , 1 4 EXHIBIT A
AGREEMENT BETWEEN
THE CITY OF FAYETTEVILLE, ARKANSAS
AND
GREINER SOUTHWEST, INC.
The Agreement by and between THE CITY OF FAYETTEVILLE, herein called
SPONSOR, and GREINER SOUTHWEST, INC., herein called CONSULTANT.
WITNESSETH THAT FOR AND IN CONSIDERATION OF THE TERMS,
COVENANTS, AND CONDITIONS HEREIN CONTAINED THE PARTIES HAVE
AGREED AND HEREBY AGREE AS FOLLOWS:
1. SPONSOR hereby engages CONSULTANT and CONSULTANT hereby agrees to
perform services hereinafter described in connection with the FAYETTEVILLE
MUNICIPAL AIRPORT MASTER PLAN UPDATE.
2. The work to be performed will be in accordance with the development of Scope of
Services marked Schedule A and attached hereto and made a part hereof as approved by
the Federal Aviation Administration. CONSULTANT will perform and carry out in a
proper manner the work shown in the attached Scope of Services.
3. All Federal Aviation Administration rules and regulations and other federal, state and
local laws applicable to the accomplishment of this planning project will be complied with
in all respects.
4. CONSULTANT represents that he has or will secure at his own expense, all personnel
required in performing the services under this contract. Such personnel shall not be
employees of the CITY OF FAYETTEVILLE. All services required hereunder will be
performed by the CONSULTANT or under his supervision and personnel engaged in the
project shall be fully qualified and shall be authorized under state and local law to
perform said services.
CONSULTANT specifically represents and agrees to contract with
SUBCONSULTANTS to perform services appropriate to the attached Scope of Services.
The SPONSOR reserves the right to approve all key personnel and SUBCONSULTANTS
assigned to the project by CONSULTANT.
5. Services of the CONSULTANT are to commence as soon as feasible after the
execution of this Agreement and the acceptance by the SPONSOR of a grant offer from
the Federal Aviation Administration (FAA). In the event funding is not obtained from
FAA, the Agreement shall be null and void with no obligation to the SPONSOR. It is
noted that Phase V and Phase VI, a portion of these Tasks may not be considered eligible
for federal participation and will be funded by other sources than the FAA. Under no
circumstance shall the work in Phase V and Phase VI be initiated without a written notice
to proceed first being issued by the SPONSOR. Initiation of these Phases is at the sole
discretion of the SPONSOR since other revenue sources may be required for a portion
or all of these Tasks. All services, up to the submittal of the Draft Master Plan Report,
shall be completed within twelve (12) months from the date of the authorization to
proceed issued by FAA and the SPONSOR, not including review time of the FAA and
SPONSOR. Performance time will be extended only upon approval of the City based
upon documented reasons.
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6. SPONSOR agrees to pay CONSULTANT as compensation for its services as follows:
Lump Sum: Not to Exceed $ 175,255 for Phases I, II, III and IV, exclusive of
travel expenses, payable in monthly increments based on percentage completion
of tasks. See Schedule A for specific Phase costs.
Actual cost for Travel Expenses (air fare, car rental, mileage, hotel, meals, parking):
Not to Exceed $15,600. Receipts for actual travel expenses shall be provided with
the monthly invoice for such expenses.
Lump Sum: Not to Exceed $ 150,900 for Phases V, VI, or an individual Task
thereof, payable in monthly increments based on percentage completion of task. See
Schedule A for specific Phase or Task costs.
NOTE: Under no circumstance shall the work in Phase V and VI be initiated without
written authorization first being issued by the SPONSOR. Further, the
CONSULTANT fully understands should all work in all Phases be authorized the total
NOT TO EXCEED figure is $ 341,755 .
Fees will be invoiced monthly by the CONSULTANT. The amount of each invoice shall
be due within 25 days of receipt and acceptance by SPONSOR.
7. All billings for services performed under this Agreement shall be made. by the
CONSULTANT. Payment for the performance of work items under the Agreement, shall
be made to said CONSULTANT.
8. If, through any cause, the CONSULTANT shall fail to fulfill in timely and proper
manner his obligation under this Agreement or if the CONSULTANT shall violate any
of the covenants, agreements, or stipulations of the Agreement, the SPONSOR shall there
upon, have the right to terminate this Agreement immediately by giving written notice to
the CONSULTANT of such termination and specifying the effective date thereof. In that
event, all finished or unfinished documents, data, studies, surveys, drawings, maps, and
reports prepared by the CONSULTANT shall, at the option of the SPONSOR, become
the SPONSOR'S property. If the Agreement is terminated by the SPONSOR, the
CONSULTANT will be paid an amount which bears the same relation to total
compensation as the services actually performed bear to the total services of the
CONSULTANT covered by this Agreement, less payment of compensation previously
made.
9. The SPONSOR may terminate this Agreement through no cause of the
CONSULTANT by providing written notification, at least thirty (30) days before the
effective date of such termination. In that event all finished or unfinished documents and
other materials as described in Paragraph Eight (8) above shall, at the option of the
SPONSOR, become the SPONSOR'S property. If the Agreement is terminated by the
SPONSOR as provided herein, the CONSULTANT will be paid an amount which bears
the same relation to total compensation as the services actually performed bear to the total
services of the CONSULTANT covered by this Agreement, less payment of
compensation previously made. Provided, however, that if less than sixty percent (60 %)
of the services covered by this Agreement have been performed upon the effective date
of such termination, the CONSULTANT shall be reimbursed (in addition to the above
payment) for that portion of the actual (out-of-pocket expenses (not otherwise reimbursed
under this Agreement) incurred by the CONSULTANT during the Agreement period
which are directly attributable to the uncompleted portion of the services covered by this
Agreement. If this Agreement is terminated due to the fault of the CONSULTANT,
Paragraph Eight (8), hereof relative to termination shall apply.
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10. The SPONSOR may authorize changes in the Scope of Services of the
CONSULTANT to be performed hereunder. Such changes, including any increase or
decrease in the amount of the CONSULTANT compensation, which are mutually agreed
upon by and between the SPONSOR and the CONSULTANT, shall be incorporated in
written amendments to the Agreement..
11. No officer, member or employee of the SPONSOR who exercises any functions
or responsibilities in the review of or approval of the undertaking or carrying out of this
project, shall: (a) participate in any decision relating to this Agreement which affects his
personal interest or the interest of any corporation, partnership, or association in which
he, directly or indirectly, has an interest; (b) have any interest, direst br indirect, in this
Agreement or the proceeds thereof.
12. The CONSULTANT shall not assign any interest in the Agreement and shall not
transfer any interest in the same (whether by assignment or novatioa); without the prior
written consent of the SPONSOR thereto: provided, however, that claims for money due
or to become due to the CONSULTANT from the SPONSOR under this Agreement may
be assigned to a bank, trust company or other financial institution without such approval.
Notice of any such assignment of transfer shall be furnished promptly to the SPONSOR.
13. All reports, information, data, etc., given to or prepared or assembled by the
CONSULTANT under this Agreement are confidential and shall not be made available
to any individual or organization by the CONSULTANT without the prior written
approval of the SPONSOR.
14. All documentation published as a part of this agreement shall carry the following
or similar notation:
Preparation of this document was financed in part by a grant from the FAA under
Section 505 of the Airport and Airway Improvement Act of 1.982, as amended. This
document does not necessarily reflect the view of FAA.
15. TITLE VI . ASSURANCES. During the performance of this contract,
CONSULTANT, for itself, its assignees and successors in interest agrees as follows:
1) Compliance with Regulations. CONSULTANTS shall comply with the
Regulations relative to nondiscrimination in federally assisted programs of the
Department of Transportation (DOT) Title 49, Code of Federal Regulations, Part
21, as they may be amended from time to time (hereinafter referred to as the
Regulations) which are herein incorporated by references and made a part of this
contract.
2) Nondiscrimination. CONSULTANT, with regard to the work performed by it
during the contract, shall not discriminate on the grounds of race, color, or
national origin in the selection and retention of subcontractors, including
procurement of materials and leases of equipment. CONSULTANT shall not
participate either directly or indirectly in the discrimination prohibited by Section
21.5 of the Regulations, including employment practices when the contract covers
a program set forth in Appendix B or the Regulations.
3) Solicitations for SUBCONTRACTORS, Including Procurement of Materials and
Equipment. In all solicitations either by competitive bidding or negotiation made
by CONSULTANT for work to be performed under a. subcontract, including
procurement of materials or leases of equipment, each potential subcontract or
supplier shall be notified by CONSULTANT of obligations under this contract and
the Regulations relative to nondiscrimination on the grounds of race, color or
national origin.
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4) Information and Reports. CONSULTANT shall provide all information and
reports required by the Regulations or directives issued pursuant thereto and shall
permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined by SPONSOR or FAA to be pertinent to ascertain
compliance with such Regulations, orders, and instructions.. Where any
information required of a contractor is in the exclusive possession of another who
fails or refuses to furnish this information, CONSULTANT shall so certify to
SPONSOR or FAA and shall set forth what efforts it has: made to obtain the
information.
5) Sanctions for Noncompliance. In the event of CONSULTANT -noncompliance
with the nondiscrimination provisions of this contract, SPONSOR shall impose
such contract sanctions as it or FAA may determine to be appropriate, including,
but not limited to:
a) withholding of payments to CONSULTANT under the contract until the
contractor complies; and/or,
b) cancellation, termination or suspension of the contract, in whole or in part.
6) Incorporation of Provisions. CONSULTANT shall include the provisions of
Paragraph 1 through 5 above in every subcontract, including procurement of
materials and leases of equipment, unless exempt by the regulations or directives
issued pursuant thereto. CONSULTANT shall take such action with respect to any
subcontract or procurement as SPONSOR or FAA may direct as a means of
enforcing such provisions including sanctions for noncompliance. In the event
CONSULTANT becomes involved in, or is threatened with, litigation,
CONSULTANT may request the SPONSOR TO ENTER into such litigation to
protect the interests of SPONSOR. CONSULTANT may also request the United
States to enter into such litigation to protect the interests of the United States.
16. DISADVANTAGES BUSINESS ENTERPRISE (DBE) ASSURANCES.
1) Policy. It is the policy of DOT that MINORITY business enterprises as defined
in 49 CFR Part will have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in whole or in part with federal
funds provided under this agreement. CONSULTANTS shall take all necessary
and reasonable steps in accordance with 49 CFR Part 23 to ensure that
disadvantaged business enterprises have the maximum opportunity to compete for
and perform contracts. CONSULTANTS shall not discriminate on the basis of
race, color, national origin or sex in the award and performance of DOT -assisted
contracts.
2) DBE Obligation. CONSULTANT agrees to ensure that minority business
enterprises as defined in 49 CFR Part 23 have the maximum opportunity to
participate in the performance of contracts and subcontracts financed in whole or
in part with federal funds provided under this agreement. CONSULTANTS shall
take all necessary and reasonable steps in accordance with 49 CFR Part 23 to
ensure that disadvantaged business enterprises have the maximum opportunity to
compete for and perform contracts. CONSULTANTS shall not discriminate on
the basis of race, color, national origin or sex in the award and performance of
DOT -assisted contracts.
17. COMPLIANCE: CONSULTANT agrees to comply with all applicable standards,
orders or regulations issued pursuant to the Clean Air Act of 1910 if. this agreement
exceeds $100,000.00.
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18. During the performance of this Agreement, Leslie V. Sagar, of Greiner, Inc., shall
act as overall coordinator between the CONSULTANT and the SPONSOR. In the event
of death or disability of the above named person, then the firm shall appoint some other
principal to continue such coordination during the balance of this :Agreement, upon
approval of the SPONSOR.
19. CONSULTANT shall carry a minimum $1,000,000.00 Comprehensive Liability
Insurance Policy and a Certificate of Insurance for same, naming the City of Fayetteville
as additional insured, to be provided prior to Notice to Proceed.
20. Independent Contractor. The CONSULTANT is an independent; contractor and
nothing contained herein shall constitute or designate the CONSULTANT or any of
CONSULTANT'S agents or employees as agents or employees of the City of
Fayetteville, Arkansas.
21.. City Benefits. The CONSULTANT shall not be entitled to any of the benefits
established for the employees of the City of Fayetteville nor be covered by the Worker's
Compensation Program of the City.
22. Liability and Indemnity. The parties mutually agree to the following:
1) In no event shall the SPONSOR be liable to the CONSULTANT for special,
indirect, or consequential. damages, except those caused by the SPONSOR'S
gross negligence or willful or wanton misconduct arising out of or in any way
connected with a breach of this contract. The maximum liability of the
SPONSOR shall be limited to the amount of money to be paid by the
SPONSOR under this contract.
2) The CONSULTANT shall defend, indemnify, and hold the SPONSOR
harmless from and against all claims, losses, and liabilities arising out of
personal injuries, including death, and damage to property which are caused
by the CONSULTANT arising out of or in any way connected with any
negligent performance during this contract.
NOTE: This indemnification shall in no way be viewed as a waiver
of the City of Fayetteville's tort. immunity.
23. Notices to SPONSOR shall be deemed given by written notice, personally served
or sent by registered letter to:
Fayetteville Municipal Airport.
4500 South School Ave., Suite F,
Fayetteville, Arkansas 72701
Notice to CONSULTANT may be in writing personally served, upon the
coordinator above specified, or shall be sent by registered or certified mail to:
Greiner, Inc.
4100 Amon Carter Blvd., Suite 108,
Fort Worth, Texas 76155
Or to such other persons as the coordinator from time to time -speci .ties in writing
in notices to SPONSOR.
24. Jurisdiction. This agreement and every question arising hereunder shall be
construed or determined according to the law of the State of Arkansas. Should any part
of this agreement be adjudicated, venue shall be proper only in the Circuit Court of
Washington County, Arkansas.
IN WITNESS WHEREOF, the parties have executed this Agreement at Fayetteville,
Arkansas, this StA of 1996.
CITY OF FAYETTEVILLE
By:
Tit :Fred Hanna, Mayor
ATTEST:
By:
Title: City Clerk
GREINER, °INC.
By:
Title: Associate Vice President
ATTEST:
BY: " V • �J
Title: P�
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SCHEDULE A
MASTER PLAN UPDATE FEES FOR
FAYETTEVILLE MUNICIPAL AIRPORT
PHASE I: PRESTUDY WORK
Task I.1 Project Justification and Need
Task I.2 Preparation of Study Design
Task I.3 Preparation of FAA Grant
Subtotal Phase I
PHASE H: INVENTORY AND FORECASTS
Task H.1 Mobilization
Task 11.2 Community Involvement Program
Task II.3 Inventory
Task IIA Forecasts
Task II.5 Special Planning Issues
• Assesment of Federal Requirements, Duties
and Obligations
• Analysis of Future Airline Service and Plans
• Precision Approach Review
• Assessment of NRA Schedule and Progress
Quality Review - Phase II
Subtotal Phase II
PHASE III: MASTER PLAN
I
SCHEDULE A
MASTER PLAN UPDATE FEES FOR
FAYETTEVILLE MUNICIPAL AIRPORT
PHASE I: PRESTUDY WORK
Task I.1 Project Justification and Need
Task I.2 Preparation of Study Design
Task I.3 Preparation of FAA Grant
Subtotal Phase I
PHASE H: INVENTORY AND FORECASTS
Task H.1 Mobilization
Task 11.2 Community Involvement Program
Task II.3 Inventory
Task IIA Forecasts
Task II.5 Special Planning Issues
• Assesment of Federal Requirements, Duties
and Obligations
• Analysis of Future Airline Service and Plans
• Precision Approach Review
• Assessment of NRA Schedule and Progress
Quality Review - Phase II
Subtotal Phase II
PHASE III: MASTER PLAN
Task III.1
Inspection and Condition Reports
Task 111.2
Demand/Capacity Analysis
Task 111.3
Facility Requirements
Task IIIA
Alternatives Analysis
Task 111.5
Environmental Overview
Task III.6
Final Plan Development
Task 1111.7
Implementation Plan
Task M.8
Cost Estimates
Task III.9
Financial Feasibility and Implementation Plan
(One Scenario only)
Quality Review
Subtotal Phase
III
0
1,850
680
2,530
1,010
730
8,680
10,600
3,780
3,040
2,380
6,040
320
36,580
2,110
8,735
3,570
9,560
3,000
17,320
3,570
3,860
27,300
onloll]
79,915
Schedule A - Page 1
PHASE IV: PRODUCTION AND DELIVERABLES
Task IV.1 Meetings and Public Coordination
•
Meeting # 1 - Project Scoping
240
•
Meeting # 2 - Mobilization and Data Collection
3,270
•
Meeting # 3 - Presentation of Inventory and Forecast
2,320
•
Meeting # 4 - Presentation of Demand/Capacity and
Facility Requirements and Public Meeting
4,070
•
Meeting # 5 - Presentation of Alternatives
2,390
•
Meeting # 6 - Presentation of Final Plan, Financial Plan
and Public Meeting
3,710
•
Meeting # 7 - Final Presentation and Public Meeting
2,320
Task IV.2 Preparation of Working Papers
•
Working Paper A - Inventory and Forecasts
3,940
•
Working Paper B - Demand/Capacity & Facility Req.
4,420
•
Working Paper C - Alternatives Analysis / Environ.
Overview
5,390
•
Working Paper D - Final Development Plan(s)
3,660
•
Working Paper E - Financial Feasibility and
Implementation Plan
4,240
•
Working Paper F - Federal Req., Duties and Obligations
1,540
•
Working Paper G - Analysis of Future Airline Service and
Plans
1,220
Task IV.3 Master Plan Reports and ALP Final Set
•
Draft Master Plan Report
1,610
•
Final Master.Plan Report
1,610
•
Executive Summary
875
•
ALP Final Set
3,645
Quality Review
1.460
Subtotal Phase IV 51,930
NON -LABOR EXPENSES
Transportation 10,700
Per Diem 4,900
Telephone, Mail, Photocopies 700
Printing 3,350
Weather Data 250
Subtotal Non -Labor 19,900
SUBTOTAL MASTER PLAN SERVICES 190,855
Schedule A - Page 2
PHASE V: OPTIONAL TASKS - AIP ELIGIBLE
Task V.1 Digital Photogrammetric Mapping
Task V.2 Utility Mapping
Task V.3 Financial Feasibility of Development Concepts
For Two (2) Additional Air Service Scenarios
Task VA Rates and Charges
Task V.5 Economic Impact Study
Subtotal Phase V
PHASE VI: OPTIONAL TASKS - NON-AIP ELIGIBLE
Task VI.1 Air Service Study
Subtotal Phase VI
TOTAL FOR ALL PHASES
30,000
27,100
12,000
29,200
33,200
131,500
19,400
19,400
341,755
Schedule A - Page 3
STUDY DESIGN FOR THE
MASTER PLAN UPDATE FOR
FAYETTEVILLE MUNICIPAL AIRPORT
Prepared by:
GREINER, INC.
February 9, 1996
TABLE OF CONTENTS
Page
PHASE I - PRESTUDY WORK
1
Task 1 -- Project Need and Justification
1
Task 2 -- Preparation of Study Design
2
Task 3 -- Preparation of FAA Grant
2
PHASE II - INVENTORY AND FORECASTS
3
Task 1 -- Mobilization
3
Task 2 -- Community Involvement Program
3
Task 3 -- Inventory
4
Task 4 -- Forecasts
8
Task 5 -- Special Planning Issues
11
PHASE III - MASTER PLAN
12
Task 1 -- Inspection and Condition Reports
12
Task 2 -- Demand/Capacity Analysis
12
Task 3 -- Facilities Requirements
14
Task 4 -- Alternatives Analysis
15
Task 5 -- Environmental Overview
17
Task 6 -- Final Development Plan
18
Task 7 -- Implementation Plan
19
Task 8 -- Cost Estimates
19
Task 9 -- Financial Feasibility and Implementation Plan
20
PHASE IV - PRODUCTION AND DELIVERABLES 22
Task 1 -- Meetings and Public Coordination 22
Task 2 -- Preparation of Reports 23
List of Deliverables 24
PHASE V - OPTIONAL AIP ELIGIBLE TASKS
25
Task 1 --
Digital Photogrammetric Mapping
25
Task 2 --
Utility Mapping
25
Task 3 --
Financial Feasibility of Development Concepts for. Two
Additional Air Service Scenarios
25
Task 4 --
Rates and Charges Study
26
Task 5 --
Economic Impact Study
28
PHASE VI - OPTIONAL NON-AIP ELIGIBLE TASKS
30
Task 1 --
Air Service Study
30
Airport Master Plan Update 32 Greiner
Fayetteville Municipal Airport
Study Design
PHASE I - PRESTUDY WORK
TASK 1 -- PROJECT NEED AND JUSTIFICATION
The last master plan for Fayetteville Municipal. Airport .was completed in 1991. That planprojected
that annual passenger enplanement growth would average 5 percent from 1990 to 1995 and 3 percent
thereafter. However, since 1990 the airport has experienced annual passenger growth of 11 percent.
The following illustration provides a comparison of the forecasted and actual passenger enplanements
since 1990.
250000
200000
150000
c
m
E
a
c
m
a
c
W 100000
50000
0
m
FYV Passenger Enplanements
N M � 1n W n aD W O N f7 7 N
co co co co W W co m co m m rn m m m
rn m rn m m m m m m m m m m m rn
Years.-
tEnplanements _Forecast
The strong growth of passenger enplanements has placed a tremendous strain on passenger handling
facilities at Fayetteville Municipal Airport. Consequently, airport management is now faced with
the challenge of providing the facilities necessary to handle a larger number of passengers than
expected at an early timeframe than expected.
Airport Master Plan Update 1 Greiner
Fayetteville Municipal Airport
Study Design
While this challenge is substantial; it is further complicated by the prospect of a new commercial
service airport opening in the region. The likely potential of airlines moving their operations from
Fayetteville Municipal Airport to this new airport requires that the financial feasibility of any
proposed capital improvements be thoroughly analyzed. Therefore, this master plan update will
concentrate on the formulation of scenarios that consider various levels of air service and capital
improvements. Once these scenarios have been developed, the master plan will assess their financial
feasibility. This will provide airport management with a recommended capital improvement
program.
TASK 2 -- PREPARATION OF STUDY DESIGN
This task, conducted prior to execution of a contract, entails the preparation of a detailed scope of
work, a project organization chart, a timeline of events, a workhour breakdown by employee class,
and the reasoning and rationale for undertaking the study. Specific work items for the task include:
• Collecting and enumerating key issues and describing. how these issues will effect a standard
study format.
• Incorporating Special Planning Issues, as approved by the Airport staff.
• Structuring a detailed scope of work that reflects items a and b.
• Describing the methodologies and techniques to be used in the study.
• Structuring a project organization to carry out the study.
• Estimating workhours, staffing and sequencing of the work.
• Developing a time sequencing (bar) chart for accomplishing the work.
• Preparing a Study Design package.
TASK 3 -- PREPARATION OF FAA GRANT APPLICATION
This task entails the preparation of the necessary documents to submit to FAA for a federal grant for
the eligible amount of funds for the conduct of the study. Specific work under this task includes:
Meet with the Airport Manager and staff to review a Draft Study Design which details the
scope of services for the project, then finalize the Study Design scope and develop workhours
and costs.
• Obtain FAA review comments on the Study Design, while the City of Fayetteville concurrently
obtains an independent fee estimate.
• Make any changes to the Study Design as appropriate to satisfy the FAA and the City of
Fayetteville.
Airport Master Plan Update 2 Greiner
Fayetteville Municipal Airport
Study .Design
Complete application forms; attach assurances as required and submit to the City of
Fayetteville and the Airport Manager.
• Deliver application and contract to FAA -Ft. Worth.
PHASE II - INVENTORY AND FORECASTS
TASK 1 -- MOBILIZATION
The purpose of the mobilization task is several fold. Although a scope of work describes the tasks
to be performed, it is not possible to formulate exact procedures, inform all participants of goals and
objectives, and to establish committees prior to the start up of a project. This task, then, represents
the organizational meetings as necessary to outline and discuss the program with appropriate Airport
staff. This includes the organization of a Technical Committee to be comprised of users of the
Airport, representatives of the various public agencies and lay personnel, as well as the Consultant
and Airport staff.
During these organizational meetings the Airport staff will be briefed on the scope of the work, the
time required for each task and the output from each task. The Consultant will provide the City of
Fayetteville with a brief paper regarding the purpose and suggested make-up of the Technical
Committee for discussion during these meetings.
Technical Committee members will be selected by the City of Fayetteville and invited to participate
in the studies. Tentative meeting dates with the Technical Committee will be established in
accordance with the overall Project Work Schedule.
TASK 2 -- COMMUNITY INVOLVEMENT PROGRAM
The consultant will assist the City in establishing a Community Involvement Program by:
1) identifying which aspects of the master plan require community involvement,
2) identifying progress points during the study when community involvement reviews and
coordination will be productive, and
3) providing suggestions as to the make-up of groups to coordinate the communities
involvement.
It is anticipated that the Community Involvement Program will be accomplished through informal
workshops and meetings where appointed community involvement groups including representatives
of the City and the Team may meet with, or be available to, the public for one-on-one discussions
of aspects of the plan that may be displayed on appropriate exhibits. It is anticipated that three (3)
Airport Master Plan Update 3 Greiner
Fayetteville Municipal Airport
t
Study .Design
public workshops or meetings will be held at the following stages of the airport master plan in
accordance with the Project Work Schedule:
• Upon completion of the forecast, demand/capacity, facility requirements, and preliminary
alternatives (at the end of Month 6).
• Upon completion of the alternatives analysis, environmental overview, and cost estimates
(at the middle of Month 9).
• Final presentation of project (at the end of Month 13).
The Consultant Team representatives that will be participate in the Community Involvement
meetings/workshops include the Principal -in -Charge, the Project Manager, and the Planning Task
Leader.
TASK 3 -- INVENTORY
This task consists of collecting data, issuing and collecting questionnaires, and analyzing all
information ultimately obtained.
Specifically, collection and review of the following information will occur:
Review of Existing Aviation Plans and Studies
-- National Plan of Integrated Airport Systems (NPIAS)
-- FAA Terminal Area Forecasts (TAF)
-- Continuing Arkansas Aviation System Planning Process
-- Previous Airport Master Plan (specifically, the disposition of the study's results and
recommendations will be determined).
-- Studies Accomplished Specifically for, or Relevant to, the Airport Since the Last
Master Plan
-- Northwest Arkansas Regional Airport (NRA) plans and schedules
Collection of Aviation Data
Historical air traffic activity records will be collected, reviewed verified and updated with the latest
available statistics. Commercial aviation data collection will include origin/destination information
leading to determination of city pairs, route distances, estimated takeoff weights, actual and probable
flight tracks, an other information that will contribute to the airport master plan. Data will include:
Commercial passenger enplanements aircraft operations and peaking characteristics for the following:
-- Certificated Air Carrier
-- Regional and Commuter Air Carriers
Airport Master Plan Update 4 Greiner
Fayetteville Municipal Airport
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Study.Design
-- Air Taxi
-- Charters
General aviation activity and peaking characteristics including the following:
-- Itinerant vs. Local Operations
-- Number of Based Aircraft
-- Aircraft Mix
-- Apron Utilization
Military activity including the following:
-- Itinerant vs. Local Operations
-- Aircraft
Aircraft Operation Data
Data will be collected to aid in the determination of current and future aircraft operational
characteristics and the Airport Reference code (ARC). The operational data will form the basis for
development of forecasts of aviation activity and for facility requirements such as runway length for
critical aircraft, takeoff weights, apron sizes, taxiway/taxilane object free areas, and other airport
criteria.
Data to be collected and analyzed will include the following:
-- Fleet mix
-- Number and type of operations
-- Stage lengths
-- Flight tracks and usage
-- Noise abatement procedures
-- Ground run-up and maintenance activities
-- Airspace and air traffic
-- Day/night usage
-- VFR and IFR operations
-- Instrument approaches
The primary source of aircraft operational data concerning aircraft mix, local vs. itinerant operations,
etc. will be air traffic control tower records. Aviation related data will be obtained from various
sources including:
-- Air Traffic Control Tower
-- Airport Records
-- FAA Statistical Publications
-- FAA Form 5010-1
-- Airlines
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Facilities Inventory
The current airport master plan and construction plans will be reviewed to identify differences
between the previously planned development items and what has actually been constructed to date.
Current plans and/or construction documents for the airfield, general aviation facilities, passenger
terminal buildings, corporate hangars, and other proposed aviation facilities will be reviewed. This
will include the following airport facilities:
-- Pavements
-- Airfield lighting and electrical service
-- Fuel tank farms
-- Airport drainage system
-- Airport owned structures
-- Passenger Terminal
-- Automobile Parking (public, employee and rental cars)
-- Cargo Facilities
-- Airport Utilities
-- Area floodways
Information obtained through examination of reports, drawings, and visual inspections will be used
to produce inventory reports on facilities which will include:
-- Description of facility
-- Dates of recent or scheduled major improvements
-- Construction materials
-- Estimate of remaining useful life
-- Condition
-- Replacement cost estimates (where applicable)
Aerial Photo
The Consultant will use a 1993 aerial photo to be provided by the City of Fayetteville.
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Airport Background
The general background or brief history of the airport presented in previous master plans and other
available documents will be reviewed and updated based on information obtained during the
inventory. This should consist of concise information of how the airport evolved, its aeronautical
role and a brief discussion of the airport's role in the public facility infrastructure of the community.
Only information that is substantive, significant, and relevant to the history or background of the
airport will be included in this section of the updated master plan.
Review of Existing Landside Transportation Plans and Studies / Data Collection
The existing regional surface transportation plans and studies will be reviewed to determine the
appropriate interfaces with this study. Relevant Local and State planning documents and reports will
be reviewed. In addition, traffic counts and a video of the arrivals to the airport will be taken over
a 3-day period to provide estimates on the peak hour traffic and modal split. This data is necessary
for the demand/capacity analysis and to develop appropriate facilities requirements.
Collection of Socioeconomic Data
Economic, demographic, population, income and employment data will be obtained from appropriate
local and regional agencies. This information will be for historical and forecast periods covering
from 1995 through the year 2015. Greiner will tabulate and identify recent and projected trends.
Collection of Comprehensive Planning Data
-- Existing Land Use
-- Future Land Use
-- Zoning Maps & Regulations
-- Building Codes
-- Base Maps
-- Height Zoning
-- Roads, Streets, and Access
-- Prior Noise Mapping and Regulations
Field Work: Questionnaires. Interviews and Surveys
Questionnaires will be provided by the Consultant for review by Airport staff, and then will be
distributed to all aviation companies, rental car agencies, and fixed base operators. In order to insure
that major airport tenant plans are taken into account, the Consultant will then analyze the responses
and, as appropriate, will conduct telephone and personal interviews.
Inventory of Financial Data
The objective of this task is to gather documents which affect the financial management of Airport
operations and capital development and to develop an understanding of the structure, constraints,
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requirements and opportunities for financing Airport activities. The documents gathered and
preliminarily reviewed will be used to complete subsequent tasks in the 1995 Master Plan Update.
This task includes the following key steps:
Interview key Airport/City officials to identify the legal documents and agreements which affect
financial management of the Airport
Gather'the following documents along with any additional documents identified during the
interview and review on a preliminary basis:
- Historical financial statements and audit reports for the past five fiscal years
- Year-to-date financial statements for the current year with budget remaining amounts
- Most recent operating and capital budgets
- Chart of accounts and cost center definitions
- Existing Capital Improvement and Major Maintenance Programs
- Rates and Charges schedules and development work papers
- Recent Airport Master Plan and Airport Layout Plan
- Airline operating agreements
- Concessions and other tenant lease agreements
- Other Airport use and privilege agreements
- City ordinances, resolutions, rules, administrative regulations and policies establishing the
Airport and affecting financial management of the Airport
- Official Statements for bond issues used to finance Airport assets
- General Obligation and any other bond indentures used to finance Airport assets
- FAA, state and local grant records and PFC quarterly reports
- Historical aviation activity statistics by air carrier including enplanements, deplanements,
aircraft operations (take -offs and landings), landed weight and air cargo statistics
Identification of potential funding sources for Airport capital improvements and for subsidizing
Airport operations, if applicable
Preparation of a written description of the structure of financial management of the Airport
including a discussion of the constraints and regulations under which the Airport is required to
operate.
TASK 4 -- FORECASTS
The focus of this. task is to update forecasts previously developed for the airport. Forecasts for each
of the following sectors of aviation activity for the planning period of 5, 10, and 20 years will be
developed using appropriate methodologies: commercial air carrier (passenger/cargo/operations), air
taxi (passenger/ operations), general aviation (based aircraft and pax., operations), and military
(operations) by type. In light of the development of the new Northwest Arkansas Regional Airport
(NRA), forecasts will be prepared for three scenarios:
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• No loss of scheduled commercial service
• Some loss of scheduled commercial service
• Loss of all scheduled commercial service
This task is paramount to the success of the Master Plan and takes on additional significance since
airline deregulation has changed the airline operations to and from the community and since the
general aviation industry has deviated so dramatically from its historical trends. Additionally, the
influence on the airport business, tourist and freight activity. -with the � new NRA facility on the
horizon will be accounted for in the development of aviation forecasts.
The results of this task will be presented in Working Paper A. The key elements for this task
include:
Development of a Thorough Understanding of Regional Air Service and Traffic
-- Review published data and previously developed forecasts
-- Evaluate the significance of socioeconomic indicators on aviation activity
-- Review travel characteristics from potential markets
-- Provide in -terminal survey of passengers to develop a representative sampling of travel
patterns
Identification of Relevant National and Area Trends
-- Hubbing
-- Further industry concentration
-- New entrants.
-- Regional airlines as part of national airlines
-- Average aircraft size
Development of Commercial Aviation Forecasts
Historical scheduled passenger activity will be compared to prevailing socioeconomic conditions,
and air service in order to develop predictive relationships between variables. The intent will be to
develop a predictive model such as:
Scheduled
Passenger = Function [Socioeconomic Variables, Air Services Variables]
Enplanements
Using the most recent available regional economic and demographic forecasts, a "consensus" forecast
of those socioeconomic variables needed to derive the passenger forecasting model will be developed.
The various forecasts of future socioeconomic and air service variables will be input into the
forecasting equation to predict future enplanements at the airport for a period covering 5, 10 and 20
years.
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Trends in load factors and the distribution of aircraft size will be analyzed in light of the national
experience. Scheduled aircraft operations will be predicted based on estimates of the future trends
in these variables and the forecast of passenger enplanements. Derivative forecasts such as the mix
of aircraft types and peak period enplanements and operations will be generated based on historical
experiences at.the airport and future industry trends.
Forecasts of General Aviation Operations
The general aviation industry has, since the late 1970s, been experiencing the most dramatic decrease
in activity and change in associated indicators since its inception. For example, during the 1980s,
as national and local economic indicators have risen, the number of student pilots, aircraft sold and
general aviation operations have decreased. Reasons given for this trend vary, including high aircraft
prices, high operating costs and interest rates, changes in tax laws and high product liability costs.
Forecasting future activity levels has, as a result, become more challenging. At the same time, as
hourly airfield capacities are approached, insightful forecasting of all of aircraft activity, including
general aviation, becomes paramount.
General aviation forecasts to be developed include the number of itinerant versus local, and IFR
versus VFR operations; operation peaking characteristics; and the number of based and visiting
aircraft by category.
Forecasts of Military Operations
Contact will be made with appropriate U.S. military branches to obtain their estimation of future
military aircraft flight frequencies - itinerant and local - at the airport.
Cargo Forecasts
The volume of cargo activity at the airport will also be examined. Historical cargo volume will be
analyzed and related to overall and industry trends. A predictive relationship will be estimated and
employed in conjunction with local economic forecasts to estimate future enplaned and deplaned
freight, express and mail volumes for the planning period.
Access
In addition to the aviation demand, the demand on the landside transportation system will be
forecasted. For the short-term demand, existing traffic count data and historic trends of traffic
growth will be researched and applied, subject to adjustment based on any significant aviation growth
that would be forecasted during this period. This effort will be coordinated with the City Traffic
Engineering Department.
Forecast Presentation
Upon conclusion of the forecast task, the final report's forecast chapters will be prepared. The
rationale for arriving at the projected numbers and comparisons of the forecasts with other previously
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developed forecasts (such as FAA's Terminal Air Forecast (TAF), the last Master Plan and
Scheduled Service Forecasts will also be presented.
Annual and design level (peak month, average day of peak month and design level busy hours, etc.)
forecasts will be prepared not only to review future terminal facilities requirements, but also to
perform a relatively thorough airfield capacity analysis.
This forecast report will be submitted to the Airport and the FAA.-- Before undertaking Task 2 -
Phase III, Demand/Capacity Analysis, written approval of the forecasts from both of these parties
is necessary. We assume this approval will be received within one month of the forecast submittal.
TASK 5 -- SPECIAL PLANNING ISSUES
Special Issues jointly determined by Airport staff, FAA and Consultant.
Special Planning Issue A: Assessment of Federal Requirements, Duties & Obligations
Review the federal requirements, duties, and obligations associated with continuing scheduled
commercial air service at Fayetteville Municipal Airport, and assess how the federal requirements,
duties, and obligations might change in the event that scheduled service is significantly reduced or
ceases.
Special Planning Issue B: Analysis of Future Airline Service and Plans
Analyze future airline service and plans to ascertain their priorities, service level plans (frequency
of service and aircraft), and decision -making criteria relating to future air service at Fayetteville
Municipal Airport. The consultant will contact each airline currently serving the airport.
Special Planning Issue C: Precision Approach Review
Review the ILS Site Location Study currently being prepared by Dr. McFarland for Runway 34, and
incorporate the results of the study into the master plan.
Special Planning Issue D: Assessment of New Airport (NRA) Schedule and Progress
Assess the plans, schedule, and progress of the proposed Northwest Arkansas Regional Airport. Use
this information to assess the future role and development options for Fayetteville Municipal Airport.
Working Papers for Special Planning Issues A and B will be prepared as part of this study.. Special
Planning Issues C and D do not require separate Working Papers since the results will be
incorporated into the overall study effort.
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PHASE III - MASTER PLAN
TASK 1 -- INSPECTION AND CONDITION REPORTS
At the outset of the study, the latest land use inventory and any pavement reports will be reviewed,
all physical facilities on the Airport will be inspected and catalogued as to age, type of construction
or installation and physical condition. This information will be used -to produce condition reports
and to estimate remaining useful life, replacement cost and/or maintenance and operating
requirements. Facilities to be inspected include:
-- Terminal
-- Other Buildings
-- Pavements
-- Airfield Lighting and Airport Electrical Service
-- Fuel Tanks, Farm and Distribution System
-- Water Supply System
-- Sewage Facilities and Distribution
-- Drainage System
The results of this task will be presented in Working Paper A.
TASK 2 -- DEMAND/CAPACITY ANALYSIS
This analysis will commence by measuring the existing capacity of various operational airport
elements. This will include (if applicable):
-- Airspace
-- Airfield
-- Terminal Facilities
-- Cargo Facilities
-- General Aviation
-- Support Facilities
-- Airport Access
-- Auto Parking
Airspace
Airspace capacity may be affected by en route and terminal airspace considerations. For this reason,
the Air Traffic Division of FAA will be conferred with as a part of the airspace analysis. Local air
traffic control personnel will be consulted with throughout this analysis.
Airfield
FAA's standard methods of manually computing airfield capacity is presented in Advisory Circular
150/5060-5. An initial airfield analysis will be performed using this methodology. Local air traffic
control will be conferred with to establish real time capacity evaluations for the airfield. Estimate
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of the airfield's annual service volume and hourly capacities during VFR and IFR conditions will be
provided. These capacities will then be compared to the forecasted level of airfield operations. Any
deficiencies will be identified and addressed in the facility requirements chapter.
Passenger Terminal Facilities
The demand/capacity analysis of the passenger terminal facilities will take the results from the
forecasts of air traffic, origin and destination passengers, transit passengers, and airline flight
schedules coupled with airline forecasts of- future aircraft fleet mixes and airline hubbing
considerations. Additionally, the peak month, the average day of the peak month, the peak hour for
passenger movements will be determined from historical data and airline schedules.
The peak hour passenger volumes will be used to size passenger hold rooms, inbound and outbound
baggage systems, ticket counter capacities, concourse widths, and support facilities. To determine
the size of the passenger facilities, the number of peak hour. passengers will be translated into square
feet for each area based on established industry standards. Systems such as the baggage system will
take the peak hour passenger's baggage capacity and translate that into square fee_ t per industry
standard for conveyor devices and claim displays.
Similarly, security screening queuing and other passenger flow scenarios will be analyzed on industry
standard throughput rates for either process of operation, or rated of throughput by devices. Aircraft
fleet mixes will determine wingtip clearances, which in turn, start to describe concourse lengths.
Concession facilities will be sized based on revenue/square feet and peak hour passenger capacity.
Through this demand/capacity analysis, a facilities development program will be created for design
periods (1995-1999), (2000-2204) and a long range period of 2005-2015, based on different growth
scenarios (activity levels). The development program will be based on activity level "triggers" such
as total enplanements, peak hour passengers, peak hour transit passengers, aircraft peak hour
movements, peak hour baggage movements, peak hour international arrivals, etc.
Cargo
Cargo handling facilities will need to be considered. This analysis will compare theoretical cargo
requirements according to forecast ratios with tenant requests.
General Aviation
General aviation facility requirements will be analyzed by comparing the existing based fleet plus
transient aircraft requirements with the amount of existing facilities. A survey of flight plans will
be made and matched with based aircraft to determine visiting aircraft frequency as a measure of
need.
Support Facilities
This analysis will evaluate such items as airport maintenance area, ARFF facilities, ground
equipment maintenance, and other support functions so that they may be compared with future
requirements.
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Airport Access
The capacities of existing and planned on -airport roadways, including public use terminal area, public
use general aviation facilities and inner -perimeter systems will be determined in preparation for Task
3 facilities requirements.
Auto Parking
This analysis will determine the adequacy of existing plans in the context of updated forecasts.
The results of the Demand/Capacity analysis will be presented in Working Paper B.
TASK 3 -- FACILITIES REQUIREMENTS
This task is based upon the analysis and results of Task 2, Demand/Capacity Analysis. Once existing
capacities have been determined, the approved forecasts are translated into a facilities requirements
program for the three time periods: short-, intermediate-, and long-range.
This analysis begins by comparing the future facilities requirements program with existing facility
capacities to determine the shortfall that will occur at the various operational levels set forth in the
forecasts.
It is not, however, simply a matter of determining the shortfall in facilities at future dates. The final
task of establishing a facility requirements program requires reviewing goals, evaluating courses of
action, and establishing policies concerning facilities remaining useful life and locations as functional
elements of the airport.
Future facilities requirements will be prepared as follows:
Refinement/Update of Completed Improvement Program
-- Character, Category and Type of Airport to Be Developed
-- Terminal Area Requirements
-- Terminal Building Space Requirements
Update/Reevaluation of Last Airport Master Plan
-- Airfield Improvements
-- Other Aviation Building Area Requirements including general aviation
-- Support Facilities Requirements
-- Surface Access Requirements
-- Utility Requirements
The results of this task will be prepared in Working Paper B.
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TASK 4 -- ALTERNATIVES ANALYSIS
Since airport development can occur in a multitude of ways, an alternatives analysis will be
accomplished to determine the optimum sequence for development at the airport. Under this task,
the Consultant will prepare three development scenarios that address airside and landside
requirements. These scenarios will be developed considering the plans, schedules, and progress of
the New Northwest Arkansas Regional_ Airport and the likely affects on air service at Fayetteville
Municipal Airport. Consequently, the alternatives analysis will present development alternatives that
assume:
Scenario A: No loss of scheduled commercial service
Scenario B: Some loss of scheduled commercial service
Scenario C: Loss of all scheduled commercial service
The key elements of this task include the evaluation of the following:
Passenger Handling and Support Facilities
The expansion and improvement of passenger terminal facilities is a high priority in light of the
strong growth of passenger enplanements. Therefore, the consultant will prepare terminal area
alternatives that address potential passenger terminal improvements by element (such as ticket
counter, baggage claim, departure lounges, security, concessions, and general circulation), potential
access and parking improvements, potential aircraft apron improvements.
Airfield Facilities
Since maximizing airfield capacity during VFR and IFR weather conditions is of the utmost
importance, possible alterations to the airfield's geometric configuration will be evaluated, including
the possible construction of additional runways. Alternative will consider options for establishing
additional precision approach capabilities on the basis of the finding presented in the working paper
on navaids and airspace. Close coordination with Airport staff representatives will be maintained
during this task.
The alternatives developed under this task will be evaluated in terms of:
-- Passenger Convenience
-- Revenue .Potential
-- Construction Costs
-- Construction Feasibility and Phasing
-- Environmental Impacts
-- Expansion Capability
Preferred layouts for each of the three scenarios will be recommended by the Consultant and
presented to Airport management and the Technical Committee. Final plans for each of the scenarios
will be selected for inclusion in the long range plan.
The results of the alternatives analysis will be presented in Working Paper C.
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Financial Analysis Of One Preliminary Development Concept and One Air Service Scenario
Although three alternative capital development concepts will be prepared which correspond to the three
air service scenarios defined above, the objective of this task is to evaluate the financial feasibility of
one (1) alternative capital development concept from a financial feasibility standpoint. This financial
feasibility evaluation includes considering Fayetteville's capability to fund capital development, finance
Airport operations and service any debt associated with capital improvements while maintaining costs
and user fees at reasonable levels.
This analysis will include the following key steps:
• Review of financial and legal information gathered during the Inventory of Financial Data task
related to financial condition, Airport/City policies, administrative regulations, bond covenant
requirements, grant status, PFC status, airline agreements and other Airport user agreements
which affect the financial management of the Airport and will affect the financial feasibility of
the capital development alternative concept.
• Review of the Aviation Forecast and development of one air service scenario that comprehends
the development of the new Northwest Arkansas Regional Airport.
• Review of the development concept alternative and preliminary development cost and schedule
to assist in revising the development scope and timing.
• Development of preliminary financial projections of funding sources, funding requirements and
other information to provide the basis for assessing, the preliminary financial feasibility of the
alternative capital development concepts for one of the air service scenarios. Revenue and capital
funding projections will be compared with operating and maintenance expense and capital
expenditure projections to identify a balanced approach for developing and funding the
alternatives.
The results of the financial analysis of the development alternative will be presented in Working Paper
D, and will include:
-- Financial projection schedule for one air service scenario which demonstrates that the
projects included in the alternative development concept are, or are not, feasible.
-- A preliminary feasibility analysis indicating whether the potential sources of funding will
be reasonably available in the amounts and time frame required to support the scope and
schedule of the alternative development concept associated with one of the air service
scenarios.
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TASK 5 -- ENVIRONMENTAL OVERVIEW
An environmental overview will be accomplished as part of the Master Plan Update in order to
provide information necessary for the consideration of development alternatives and to better
understand the environmental consequences and constraints of the preferred alternative.
Following the identification of a preferred alternative, an environmental review of potential
environmental impacts will be accomplished. The main purpose of this review will be to assist in
the determination of the approximate level of environmental analysis and documentation that may be
necessary to comply with the applicable local, state, and federal environmental requirements. In
particular, the City's obligations under the National Environmental Policy Act will be reviewed so
that the FAA can readily determine the type of environmental action which may be needed to result
in environmental approval of the ALP. The guidelines contained in Chapter 8 of FAA Advisory
Circular 150/5070-6A, Airport Master Plans, will be followed for the environmental review. The
general requirements of FAA Order 5050.4A will be reviewed and summarized as they apply to the
development alternatives and the revised ALP.
The environmental impact categories that will be addressed include:
-- Noise
-- Compatible Land Use
-- Social Impacts
-- Induced Socioeconomic Impacts
-- Air Quality
-- Water Quality
-- Department of Transportation Act, Section 4F
-- Historic Architectural, Archeological, and Cultural Resources
-- Biotic Communities
-- Endangered and Threatened Species
-- Wetlands
-- Floodplains
-- Coastal Zone Management Act
-- Coastal Barriers
-- Farmlands
-- Energy Supply and Natural Resources
-- Light Emissions
-- Solid Waste
-- Construction Impacts
-- Wild and Scenic Rivers
Impact categories that are not applicable to the Fayetteville Municipal Airport will be documented
as such in the Master Plan report.
Following the review of possible environmental effects of the ALP development items, a preliminary
review of likely local state, and federal environmental approval requirements will be prepared.
Where there appears to be the potential for significant adverse impacts, a discussion of available
mitigation concepts will be provided.
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In addition, a cursory review of the land uses in the non -aviation areas on the airport will be made,
and general recommendations will be provided regarding future land uses in these areas.
The results of the environmental overview will be presented in Working Paper C, and the land use
planning will be incorporated in the final airport layout plan set.
TASK 6 -- FINAL DEVELOPMENT PLAN
Based upon decisions made during the course of the study, the final plan for the airport will be
prepared by considering the following factors to provide optimum flexibility:
Changing Technology
Forecasting Uncertainties
-- Aircraft Design -- New Regional Airport
-- New NAVAIDS -- Airline Hubbing
-- Enhanced Communications -- Effects of Fuel Prices
-- Air Traffic Control - Tourism
-- Airline Pricing Practices -- Local and National Economics
-- Trade Growth
The final development plan will include development plans which correspond to Scenarios A, B, and
C.
The results of this task will be presented in Working Paper E and in the following plan set(s):
Airport Layout Plan Set
The Airport Layout Plan (ALP) set will include the following drawings, prepared in accordance with
Advisory Circulars 150/5070-6A and 150/5300-13, Appendix 7.
1. Title page, including general location and vicinity maps with north arrow
2. Airport layout plan (including windrose/runway and airport data blocks)
3. Airport airspace drawings (FAR Part 77)
4. Runway protection zone (RPZ) drawings
5. Terminal area plan
6. Noise contours
7. Surrounding airport land use/access plan
8. Airport property map (Exhibit A)
The ALP set will be developed using AutoCAD, Version 12.0. Drawing revisions (and new
drawings) will be constructed or coordinated with known coordinates when possible to allow for a
more efficient design phase later. Facilities, on -airport NAVAIDS, etc. will be located and identified
using the degree of accuracy reflected in the information available. Information from the City, Aerial
Photo and Mapping, will be used to the maximum extent possible.
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The airport airspace and RPZ drawings will be constructed using CADD based on the Consultant's
customized airspace modeling routines. The use of CADD and the Consultant's custom software
allows for rapid airspace modeling and analysis.
The Terminal Area Plan for this project will consist of three plans which correspond to Scenarios
A, B, and C, respectively.
TASK 7 -- IMPLEMENTATION PLAN
This task involves the preparation of an airport improvement priority list as required to implement
the master plan. Working with the Airport Staff, the consultant will prepare a list of recommended
improvements for forecast aviation activity levels associated with short (5-year), intermediate (10-
year), and long (20-year) range time frames or stages for each of the following scenarios:
• Scenario A: No loss of scheduled commercial air service due to the new airport
• Scenario B: Some loss of scheduled commercial air service due to the new airport
• Scenario C: Loss of all commercial air service due to the new airport
Developing the implementation schedule is an iterative process because project costs, developed
under Cost Estimates, and the financial feasibility of these projects (to be analyzed under Financial
Feasibility) can cause individual projects to be shifted from one stage to another. Activity levels
trigger the requirement for improvements, rather than predetermined time frames. Thus, depending
upon how a particular segment of activity meets the forecasts, certain improvements may be
accelerated or delayed. In addition, for this particular Master Plan, the development schedule for
the new Northwest Arkansas Regional Airport will also be a major consideration in the timing and
extent of improvements for the Fayetteville Municipal Airport.
The five-year program will be developed in sufficient detail to be utilized for federal and state
funding purposes. Three tables listing the recommended improvements in priority order,
accompanied by 5-, 10-, and 20-year staging drawings depicting short, intermediate, and long range
staging programs, will be prepared for Scenarios A, B, and C for inclusion in Working Paper E and
in the master plan report, and for use during meetings and presentations.
TASK 8 -- COST ESTIMATES
Cost estimates will. be .prepared and shown on a table for each capital development item on the
staging schedule of development. These estimates will be based upon 1996 costs. The cost estimate
tables will summarize total project costs that include: design, construction inspection and testing
fees, contingencies, and administrative costs.
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These estimates will reflect full project costs, and will be presented in Working Paper D.
TASK 9 -- FINANCIAL FEASIBILITY AND IMPLEMENTATION PLAN
The objective of this task is to finalize the financial feasibility evaluation of the recommended capital
development concept. The financing and implementation plan resulting from this task will present
feasible guidelines for matching projected financial resources with financial needs. This final financial
plan will present a feasible method to expand and improve Airport facilities and maintain a financial
condition that complies with regulations of the City, the Federal Aviation Administration and any bond
ordinances during the planning period presented in the Master Plan Update document. Summarized
rates and charges resulting from the recommended development concept will be calculated using the
Airport's existing methodology for determining user fees.
This task includes the following key steps:
• Develop projection of operating and maintenance expenses - review historical O&M expenses
and identify trends and anticipated increases/decreases. Review the potential effect of the
development program on projected O&M expenses. Interview Airport management to develop
appropriate O&M projection assumptions and to identify other anticipated changes.
• Develop projection of non -airline operating revenues - review historical non -airline revenues
(including concessions, parking, car rentals, general aviation, FBO activities, fuel flowage, other
leases) and determine trends for future projections. Interview Airport management to develop
appropriate revenue assumptions.
• Develop projection of capital improvement program expenditures - review the CIP project list
with construction cost estimates, escalation rates and scheduling of expenditures to determine the
annual need for construction) funding. Interview Airport management and the Master Plan
Update consultant to develop appropriate projection assumptions.
• Determine debt funding capacity - review existing financial structure and limitations imposed by
existing debt issues and City policy. Although the City of Fayetteville's current policy of "pay-
as-you-go" is intended to avoid incurring any debt, the Consultant will determine the City's
Airport -related debt funding capacity so that this information will be available in the event that
needed improvements cannot be funded from available funding sources. The debt funding
capacity will be based on the current investment environment and industry practices. Discussions
will be held with Airport management to develop appropriate projection assumptions.
Determine funding sources and develop projection for financing the CIP - review list of potential
funding sources (including grants, PFC'S, debt funding, net revenues, bank financing, other
sources) with Airport management and determine sources to be used for financing the program.
Develop projection of CIP financing based the annual amount and availability of funds.
Interview Airport management to develop appropriate projection assumptions.
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Develop projection of debt service requirements - review capital financing provided by bond
funds, if any, and develop projection of annual debt service requirements. Interview Airport
management to develop appropriate projection assumptions.
Determine and develop projection of summarized airline rates and charges - review existing rate
development practices used for determining airline landing fees and terminal space rentals.
Interview Airport management to develop appropriate projection assumptions. Calculate an
estimate of airline rates and charges required for generating revenues to cover O&M expenses,
capital recovery and debt service net of other funding sources.
Evaluate the reasonableness of projected airline rates and charges and cost per enplaned passenger
- calculate the cost per enplaned passenger resulting from the financial projection. Compare the
projected airline rates and charges and the cost per enplaned passenger with that of other airports
of similar size and activity.
The results of this task will be presented in Working Paper E, and will include a detailed financing and
implementation plan for the recommended development alternatives, and analysis which compares the
projected airline rates and charges and cost -per -enplaned -passenger with those of other airports.
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PHASE IV - PRODUCTION AND DELIVERABLES
TASK 1 -- MEETINGS AND PUBLIC COORDINATION
During the coordination of the Master Plan, scheduled meetings will be held with airport
management and the Technical Committee. The purpose of these meetings is to gain input to the
studies and to inform all parties of the progress made by the consultants.
A summary of these meetings is provided below. It is anticipated that all meetings will be attended
by the Principle -in -Charge, the Project Manager and a Project Planner.
Meetings with Airport Staff and the Technical Committee
Meeting #1 Project Scoping Meeting
Meeting #2 Mobilization and Data Collection
Meeting #3 Presentation of Inventory and Forecasts
Meeting #4 Presentation of Demand/Capacity Analysis and Facility Requirements (and Air Service
Study, if conducted)
Meeting #5 Presentation of Airfield and Terminal Area Alternatives
Meeting #6 Presentation of Preferred Alternative, Proposed Projects, and Financial Plan
Meeting #7 Final Meeting
City Council Briefings
In addition to these meetings, it is anticipated that the Consultant will provide briefings to the City
Council (if so desired by airport management) at key points during the project. It is proposed that
these briefings be provided on the same days as meetings #4, #6, and #7, shown above (also refer
to the Project Work Schedule).
Community Involvement Workshops . .
During the course of the project a program for community involvement meetings will be developed
(Task II.2). These meetings are usually open house type sessions where the general public can attend
at its own convenience, review exhibits of study progress and talk with members of Airport staff
and/or the Consultants in a one-on-one format. Airport management will be responsible for
establishing advertising dates, times and places for these meetings. It is proposed that these
workshops -be provided on the same days as meetings #4, #6, and #7, shown above (also refer to the
Project Work Schedule).
Airport Master Plan Update 22 Greiner
Fayetteville Municipal Airport
Study Design
TASK 2 -- PREPARATION OF REPORTS
Throughout the study, a series of working papers will be prepared and submitted to Airport
Management for review and comments. It is proposed that the following working papers be
provided:
Working Paper A - Physical and Financial Inventory and Forecasts
Working Paper B - Demand/Capacity Analysis, Facilities Requirements
Working Paper C - Preliminary Alternatives Analysis, Environmental Overview
Working Paper D - Financial Analysis of Alternatives, Proposed Development and Cost Estimates
Working Paper E - Final Development Plan, Implementation Plan, and Financial Plan
Working Paper F - Special Planning Issue A: Federal Requirements, Obligations & Duties
Working Paper G - Special Planning Issue B: Airline Service Plans & Decision Criteria
Upon conclusion of the studies, a Draft Master Plan Report shall be prepared including conclusions
and recommendations, explanations and findings of the technical analysis, graphics illustrating the
various planning elements, and appendices as appropriate. This draft report shall first be submitted
to the Airport Manager and then submitted to the Federal Aviation Administration along with a draft
set of the Airport Layout Plans for final review and comments.
Upon receiving all comments and making appropriate changes, the Final Master Plan Report, an
Executive Summary, and Airport Layout Plans shall be submitted.
Airport Master Plan Update 23 Greiner
Fayetteville Municipal Airport
Study Design
LIST OF DELIVERABLES
Item
FAA Grant Application
Working Paper A
Working Paper B
Working Paper C
Working Paper D
Working Paper E
Working Paper F
Working Paper G
Draft Master Plan Report
Draft ALP Set
Full Size (30"x 40")
Final Master Plan Report
Executive Summary
Final ALP Set
Full Size (30"x 40")
Reduced Size (11"x 17")
uanti
1
15
15
15
15
15
15
15
25
5
40
100
15
25
Airport Master Plan Update 24 Greiner
Fayetteville Municipal Airport
Study Design
PHASE V - OPTIONAL AIP ELIGIBLE TASKS
The following five tasks are optional tasks to be included in the Master Plan Update scope of services
at the discretion of the City of Fayetteville. If authorized by separate, individual Notice -to -Proceed,
these tasks will be included in the overall study effort. A description of each of these optional tasks
which are eligible for federal AIP funding, is provided below.
TASK 1-- DIGITAL PHOTOGRAMMETRIC MAPPING
The Consultant will have digital photogrammetric mapping conducted for the entire airport. This
mapping will provide accurate horizontal and vertical location information for all airport facilities.
Items to be mapped will include all identifiable buildings, runways, taxiways, fences; groups of trees
and two (2) foot ground contours. This information will be prepared in AutoCAD, Version 12.0 format.
This information will be used to prepare a new Airport Layout Plan and associated drawings in
AutoCAD, Version 12.0.
TASK 2 -- UTILITY MAPPING,
The Consultant will prepare digital mapping of all airport utilities using a combination of as -built
drawing data and field surveying. All mapping shall be in AutoCAD, Version 12.0 format. Utilities
to be shown include: navigational aids, airfield lighting systems (including cabling routes), potable
water lines, storm and sanitary sewer lines, electrical service lines, and telephone lines. This mapping
will be completed in layers and color coded to provide airport management with easy identification of
utility location and potential conflicts.
The deliverables for this task will include:
Draft Utility Mapping Set 5
Final Utility Mapping Set
Full Size (30"x 40") 15
Reduced Size (11 "x 17") 25
TASK 3 -- FINANCIAL FEASIBILITY OF DEVELOPMENT CONCEPTS FOR TWO
ADDITIONAL AIR SERVICE SCENARIOS
The objective of this task is evaluate the financial feasibility of two additional alternative capital
development concepts so that all three of the air service scenarios can be compared from a financial
feasibility standpoint. This financial feasibility evaluation includes considering Fayetteville's capability
to fund capital development, finance Airport operations and service any debt associated with capital
improvements while maintaining costs and user fees at reasonable levels.
This analysis will include the following key steps:
Airport Master Plan Update 25 Greiner
Fayetteville Municipal Airport
Study Design
Review of financial and legal information gathered during the Inventory of Financial Data task
related to financial condition, Airport/City policies, administrative regulations, bond covenant
requirements, grant status, PFC status, airline agreements and other Airport user agreements
which affect the financial management of the Airport and will affect the financial feasibility of
the capital development alternative concept.
Review of the Aviation Forecast and development of two additional air service scenarios that
comprehend the development of the new Northwest Arkansas Regional Airport. The
authorization of this task in conjunction with the Master Plan Update Study will allow a total of
three air service scenarios to be evaluated:
Scenario A: No loss of scheduled commercial service due to the new airport
Scenario B: Some loss of scheduled commercial service due to the new airport
Scenario C: Loss of all scheduled commercial service due to the new airport
Review of the two additional development concept alternatives and preliminary development
costs and schedules to assist in revising the development scope and timing.
Development of preliminary financial projections of funding sources, funding requirements and
other information to provide the basis for assessing, the preliminary financial feasibility of the
alternative capital development concepts for two additional air service scenarios. Revenue and
capital funding projections will be compared with operating and maintenance expense and capital
expenditure projections to identify a balanced approach for developing and funding the
alternatives.
If authorized so that the work for this task can be performed concurrent with Phase III, Task 4, the
results of the financial analysis of the two additional alternatives will be presented in Working Paper
D. The deliverable will include:
-- Financial projection schedules for the two additional air service scenarios which demonstrate
that the projects included in the alternative development concepts are, or are not, feasible.
-- A preliminary feasibility analysis indicating whether the potential sources of funding will
be reasonably available in the amounts and time frame required to support the scope and
schedule of the alternative development concepts associated with the two additional air
service scenarios.
TASK 4 -- RATES AND CHARGES STUDY
The following is a listing of key steps for assessing the current rates and charges at Fayetteville
Municipal Airport and to establish the need for any changes to these charges.
1. Conduct interviews and Review Background Information Related to the Development of Rates
and Charges.
Airport Master Plan Update 26 Greiner
Fayetteville Municipal Airport
Study Design
Interview key airport and county officials to determine objectives and philosophies for
developing rates and charges.
Review reports, financial information and analyses previously prepared to support rates
and charges.
- Review City ordinances establishing operating and financing requirements for management
of the City airport and summarize key points.
Review the airline operating agreements and summarize key points.
- Review other airport leases and use agreements and summarize key points.
Review capital improvement project master plans and summarize project information
relevant to rates and charges.
Review debt amortization schedules, debt service coverage, and bond ordinance
requirements.
2. Determine Objectives for Developing Rates and Charges
- Review direct and indirect cost center definitions and evaluate their use.
- Review and evaluate rate -making methodology currently in use.
- Identify revenues enhancement opportunities associates with alternative cost center
definitions and rate -making methodologies.
- Prepare statement of objectives for developing rates and charges and conduct follow-up
interviews with key airport officials to confirm the overall development philosophy.
3. Prepare Projection of Operating Revenues and Operations and Maintenance Expenses
- Review historical and estimated financial and traffic data.
- Review operating revenues and traffic projections.
- Review/develop cost center allocations of revenues and expenses.
- Review and assist in the development.of management assumptions for projecting revenues
and expenses.
4. Prepare Projections of Capital Expenditure Allocations
Airport Master Plan Update 27 Greiner
Fayetteville Municipal Airport
Study Design
- Review historical capital improvement expenditures.
- Review capital improvement budgets and schedules.
- Identify and review historical equipment and renovation expenditures.
Identify airport -funded portion of capital costs and allocate to rates and charges cost
centers.
Review/develop cost center allocations of revenues and expenses.
- Review and assist in the development of management assumptions for the amortization of
capital expenditures.
- Prepare projections of airport -funded capital expenditures by rates and charges cost
centers.
5. Prepare Supporting Schedules for airport Rates and Charges.
- Prepare an estimate of airport revenues required to support the airport operations and
comply with City ordinances establishing operating and financing requirements for
management of the airport.
- Prepare supporting schedules for airport rates and charges which will provide the required
revenue for each airport including the following:
- summary of projected passenger enplanements and landed weights,
- summary of terminal building rental space,
- calculation of recovery of prior years' deficit/surplus of rates and charges,
- calculation of landing fees, and
- calculation of airline terminal building rent.
6. Calculate Cost per Enplaned Passenger and Compare with Other Airports with Similar Traffic
and Operations.
7. The results of the Rates and Charges Study will be issued as Working Paper H.
TASK 5 - ECONOMIC IMPACT STUDY
The objective of the Economic Impact Study is to determine, quantitatively, how the Airport benefits
the economy of the City of Fayetteville. This objective includes estimating those economic impacts
that are caused directly by the existence of the Airport as well as those that are indirect and induced
Airport Master Plan Update 28 Greiner
Fayetteville Municipal Airport
Study Design
results of Airport activity. These economic impacts are measured in terms of local employment,
personal income, purchases of goods and services, capital expenditures and local taxes.
The Economic Impact Study will rely on the FAA Advisory Circular, Estimating the Regional
Economic Significance of Airports, and includes the following key steps:
Direct Impacts - Estimate the Airport's direct impacts by conducting an economic activity survey
of organizations that are directly related to Airport operations. These organizations include
airlines, concessions, freight/cargo companies, fixed base operators, ground transportation,
corporate aviation, government. agencies, other Airport tenants and other aviation -related
businesses.
Indirect Impacts - Estimate the Airport's indirect impact of the visitors industry by deriving
Airport -related economic activity from publicly available secondary data.
Induced Impact - Estimate the Airport's induced impact by applying a respending multiplier to
the sum of direct and indirect impacts. The multiplier appropriate for the City of Fayetteville will
be determined by referring to the FAA Advisory Circular related to economic impact estimates.
Local Tax Impact - Estimate the Airport's local tax impact by determining the average local tax
burden of employment in the City of Fayetteville that is directly and indirectly generated by
Airport activity. The induced local tax impact will be determined by applying the City's
respending multiplier to the sum of direct and indirect tax impacts.
The results of the Economic Impact Study will be presented in Working Paper I.
Airport Master Plan Update 29 Greiner
Fayetteville Municipal Airport
- Study Design
PHASE VI - OPTIONAL NON-AIP ELIGIBLE TASKS
The following tasks will are optional tasks to be included in the overall Master Plan Update scope of
services at the discretion of the City of Fayetteville. If authorized by a separate, individual Notice -to
Proceed, these tasks will be included in the overall study effort. A description of these optional tasks
which are not eligible for federal AIP funding is provided below.
TASK 1 -- AIR SERVICE STUDY
The overall objective of this project is to compile and analyze the traffic and service history at
Fayetteville from 1985 to the present and identify potential market growth areas. Specific conclusions
and recommendations with respect to carriers, equipment types and markets will be included in the
study.
The Air Service Study will include the analysis of the air service schedule and traffic trends for the
region. Schedules and true origin and destination (O&D) data will be analyzed for their impact on
Fayetteville service and traffic. The following key steps will be included in the study.
• Analyze station boardings
• Analyze true O&D passenger totals and growth rates in Fayetteville's top fifty markets
• Conduct ticket survey of Fayetteville area travel agents to determine any loss of passenger traffic
to competitive airports.
• Analyze nonstop segment data for major carrier and commuter data where available
• Analyze schedule and departure data to ascertain their impact on markets and traffic growth
• Prepare report documenting analysis results and recommendations
The results of this task will be presented in Working Paper J.
Airport Master Plan Update 30 Greiner
Fayetteville Municipal Airport
Study Design
PROJECT STAFFING
The following individuals will be responsible for the completion of the tasks described in the
preceding sections.
Person Role
Gene Faulkner
Leslie Sagar
Howard Klein
Lynn Leibowitz
Arthur Bickmeyer
Charles Gibbs
Principal -in -Charge
Project Manager
Project Planner
Financial Analysis
Air Service
PROJECT WORK SCHEDULE
The duration of each task and its relation to other tasks is shown in the attached Project Work
Schedule.
Airport Master Plan Update 31 Greiner
Fayetteville Municipal Airport
PROJECT WORK SCHEDULE
MASTER PLAN UPDATE
FAYETTEVILLE MUNICIPAL AIRPORT
Name Month I I Month 2 1 Month 3 1 Month 4 1 Month 3 1 Month 6 1 Month 7 1 Month 8 1 Month 9 1 Month 16 1 Month 11 I Month 12 1 Month 137
PHASE I
SUBMIT
TO FAA
STUDY DESIGN
GRANT APPLICATIONPROCEED
PHASE 11
INVENTORY
FORECAST
SPECIAL PLANNING ISSUES
PHASE III
INSPECTION & CONDITION REPORTS
DEMAND/ CAPACITY ANALYSIS
fiql
FACILITY REQUIREMENTS
ALTERNATIVES ANALYSIS
ENVIRONMENTAL OVERVIEW
S
FINAL PLAN DEVELOPMENT
IMPLEMENTATION PLAN
COST ESTIMATES
FINANCIAL FEASIBILITY
PHASE IV
MANAGEMENT MEETINGS
CITY COUNCIL BRIEFINGS
COMMUNITY WORKSHOPS
PUBLIC WORKSHOPS
REPORTS
Project: FAYETTEVILLE MUNICIPAL AHMRT
Date: February 12,1996
Task Duration City Council Briefing
Progress Public Workshop S
Reports Draft Master Plan Report D
Meetings Final Master Plan Report F
I
S
-S
D
F
A
STAFF REVIEW FORM
Res � -yb
AGENDA REQUESTt`-
X CONTRACT REVIEW
GRANT REVIEW 7 ^ S
For the Fayetteville City Council meeting of N/A AATITe-1F)e-",4m-,Trrr u rrxr��,
------------------------------------------------------�� ? a �s101 rt P �1. 4 t eil �4 ArN M Ai
FROM:
Dale Frederick Airport General Gvmt.
Name Division Department
----------------------------------------------------------------------------
----------------------------------------------------------------------------
ACTION REQUIRED: Request review for the Mayor's signature of Additional
Services Authorization #1 with Greiner Southwest, Inc., for services
necessary to complete an Environmental Assessment in conjunction with the
ILS-LDA approach planned for the airport. The cost is a lump sum $20,000.
-----------------------------------------------------------------------------
-----------------------------------------------------------------------------
COST TO CITY:
$ 20,000 $ 76,859 Professional Services
Cost of this Request Category/Project Budget Category/Project Name
5550-3960-5314.00 $ 16,540 Capital
Account Number Funds used to date Program Name
not yet assigned $ 60,319 Airport
Project Number Remaining Balance Fund
----------------------------------------------------------------------------
----------------------------------------------------------------------------
BU GE REVIEW: X Budgeted Item Budget Adjustment Attached
BudgA Coordinator. Administrative Services Director
----------------------------------------------------------------------------
----------------------------------------------------------------------------
;ONT /GRANT/LE SE },tEVIEW: GRANTING AGENCY:
Accountin Mapager Date MD41 Coor t 'Date
Cit At rney Date ternal AuditorDate
Pk I� 53 7
Purchasing Officer Date
----------------------------------------------------------------------------
----------------------------------------------------------------------------
STAFF RECOMMENDATION: Staff Recommends Approval
7/03/96
lvision Head Date
Cross Reference
Department Director Date New Item: Yes No
-%- 5 Prev Ord/ #J : 33- to
Adminis ati a ervices Director Date
Orig Cont. Date:
Mayor D to
FAYETTEV1j[jLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Contract Review Personnel
FROM: Dale Frederick, Airport Manager
DATE: July 3, 1996
SUBJECT: Additional Services Authorization #1 with Greiner SW, Inc.
The Fayetteville City Council, at their meeting of March 5, 1996, approved a contract with
Greiner Southwest, Inc. for Airport Master Plan services in an amount not to exceed $341,755.
The attached Additional Services Authorization will provide the federally required Environmental
Assessment for the ILS-LDA approach for runway 34. This is a lump sum agreement for
$20,000. The attachment details the services to be provided, additional detail is available upon
request. The funds to pay for this expense are provided from the airport's capital professional
services account.
Should you have any questions or require additional information, please do not hesitate to
contact this office.
Staff recommends approval.
ATTACHMENTS: Three (3) original Additional Services Authorization #1 documents
Contract Review Form
Project No.. E700707.01
REQUESTED BY: City of Fayetteville
CLIENT: City of Fayetteville
ADDITIONAL SERVICES AUTHORIZATION No. 1
DATE: July 2. 1996
REFERENCE GREINER JOB NO.: E700707.01
To confirm your authorization for additional services as they relate to our existing Agreement dated March 5. 1996
Greiner will furnish the following:
Consultant services for the Environmental Assessment of the ILS-LDA installation pursuant to Exhibit A. attached
The estimated increased cost of the additional services is $ 20,000.00 bringing the total contract amount to $ 361,755.0. Client agrees to piy Greiner as
compensation for its services on a monthly basis as invoices are submitted. One of the foltowing methods of payments will be used:.
1-( ) According to the hourly rate schedule attached and dated
2-( ) According to the provisions set forth for additional services in the original Agreement.
3-(X )A lump sum fee of $ 20,000.00.
4-( ) Other method as described in Attachment
The above services are anticipated to be completed within 21 working days after receipt of this signed Authorization.
All other provisions of our original Agreement dated March 5. 1996 remain in effect.
If the above meets with your approval, please sign in the appropriate space on both copies of this Authorization, retain one copy for your files, and return
one copy to Greiner.
Agreed to:
City of Fayetteville
(CLIENTS NAM )
BY:
Autho ed Signature
Agreed to:
Greiner Southwest. Inc.
(GREINER)
BYQ;n'(,
Authorized Signature
Fred Hanna Gene L. Faulkner
Signer's Name (Typed or Printed) Signer's Name (Typed or Printed)
Date: of a
Title: Mayor
. — ..o.... 'M
Date: July 2. 1996
Title: Associate Vice President
Gre Inc.
4100 Amon Carter Blvd., Suite 108
Fort Worth, Texas 76155
(817) 545-0891
FAX: (817) 545-0534
July 2, 1996
Mr. Dale Frederick, Airport Manager
Drake Field/Fayetteville Municipal Airport
4500 South School, Suite F
Fayetteville, AR 72701
Subject: Proposal for Consultant Services for the Environmental Assessment of the ILS-
Installation
Dear -Mr. Frederick:
Greiner . is pleased to have the opportunity to submit''the following proposal to perform the
Environmental Assessment for the proposed II.S-LDA facilities to be installed at the Drake
Field/Fayetteville Municipal Airport. For your consideration, this=submittal provides a description
of our proposed scope of work, project schedule and services fee for performing the Environmental
Assessment.
Scope of Work
It is fully understood that- the ILS-LDA installation is a minor expansion of the existing MLS facilities
and the approach procedure to be established will overlay the existing MLS instrument approach.
As a result, we do not anticipate any significant impacts to arise; however, a thorough investigation
of each of the twenty potential environmental impact categories should be performed.
Based on these project parameters and a review of the EA documentation for the MLS installation,
we propose to perform the services described in the Scope of Work contained in Attachment A. This
approach has been successfully used on a number of previous EA/EIS studies and will result in
documentation that meets or exceeds all of FAA Order 5050.4a requirements.
Although the EA and the airport master plan update will be carried out concurrently, it is likely that
this project will require forecasts of aviation activity (aircraft operations) prior to their development
and full acceptance in the master plan update. As a result, we propose to develop reasonable forecast
estimates for this study based on historical activity which can be used as a base in the master plan
update. The forecasts may, however, require further refinement for the master plan update.
Project Schedule
In recognition of the airport's desire to have the ILS-LDA installed and operational --as quickly as
feasible, we have prepared and are willing to commit to a "fast track" schedule which provides for
delivery of the final documentation to the reviewing agencies within thirteen (13) weeks of the
Greiner
project's official Notice to Proceed: As shown in Attachment B, the schedule allows for all of the
required review and agency/public comment periods while condensing and technical evaluation
process to the maximum extent possible.
Services Fee
The estimated fee for the preparation of the EA for the ILS-LDA installation is $20,000.00 based on
a Fixed Lump Sum contract arrangement. These fees are based on our proposed technical approach
and schedule as described above and are inclusive of all labor, travel and other disbursement cost. It
may well be necessary to conduct additional travel for meetings and public information purposes.
Such travel will only be accomplished with your prior approval.
In summary, our approach and qualification guarantee that we will be exceptionally responsive to
your needs and effective in ensuring that they are fulfilled. We are enthusiastic about our potential
involvement in this project and we look forward to hearing from you soon.
Best Regards,
Gene L. Faulkner
Associate Vice President
Greiner, Inc.
GLF/acl
June 25 1996
Drake Field/Fayetteville Municipal Airport
Environmental Assessment - ILS
LDA Installation
Cost Estimate
Greiner Inc. „
Task
Description
Hours
Cost
%
1
PurDose & Need
8
$600
3.00%
2
Alternatives
T 12
$900
4.50 %
3
Affected Environment
32
: $2 400
12.00 %
4
Environmental Consequences
80
$6 000
30.00%
5
Draft EA Report Preparation
30
$2 250
11.25 %
6
Public Involvement
32
$2 400
12.00 %
7
Draft EA Comment Analysis
16
$1 200
6.00%
8
Final EA Report Preparation
16
$1 200
6.00%
9
Project Management
16
$1 200
6.00%
Expenses
NA
$1 850
9.25 %
Project Grand Total
242
$20 000
100.00%
Average Billing Rate:
$75.00
R eS, 3:3
STAFF REVIEW FORM
AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of N/A
FROM:
Dale Frederick
Name
Airport
Division
Gre,*h2r�
-2^/6-97
0-6�-b
General Gvmt.
Department
ACTION REQUIRED: Request review and approval of Additional Services Authorization No. 3 for a contract with Greiner
Inc. This allows Greiner Inc. to provide PFC application assistance to the Airport for reapplication of the Passenger Facility
Charge program. This amendment will replace the Rates and Charges Task in the Master Plan Contract with the PFC
application. The City Council has already approved funding for this project. Please return one original to the Airport.
T2'�O�TY�,�;clw..cas
'200A0
Cost of this Request
5550 3960 7820.21
Account Number
97067,0001
Project Number
$ 249A09
Category/Project Budget
$ 249,409
Funds used to date
$ 0
Remaining Balance
AiMort Master Plan
Category/Project Name
Capital
Program Name
Airport
Fund
BUDGET REVIEW: Budgeted Item _ Budget Adjustment Attached
Budget Coordinator
Administrative Services Director
CONTRACT/G NT/LEASE REVIEW: GRANTING AGENCY:
y -97/;s '7A4U7
counting ager Date D Coor ' a to
7-,� 97
Ci Attorney Date ternal Auditor Date
Purchasing Officer Date
STAFF RECOMMENDATION: Staff recommends approval.
Division Head
D Aentrector
Adminie ' e ctor
Mayor
So 1 4 ZZ [SS
Date
Cross Reference
New Item:] No
Prev Or es#:/ 3 — 6
Orig Cont. Date:
FAYETTEVILLE
AIRPORT DEPARTMENT
THE CITY OF FAYETTEVILLE, ARKANSAS
TO: Fred Hanna, Mayor
FROM: Dale Frederick, Airport Manage
�6
DATE: July 21, 1997
SUBJECT: Request review and approval of Additional Services Authorization No 3 to a
contract with Greiner, Inc.
The Fayetteville Municipal Airport is currently authorized to collect a $3.00 Passenger Facility
Charge (PFC). As per PFC regulations this money can only be applied toward projects outlined in
the original application. One such project, Runway 34 Safety Area Improvements estimated at $1.3
million dollars, has been determined by the FAA to be of a higher priority then once thought. This
project has been removed from the PFC program and placed in the Airport Improvement
Program(AIP) which will allow it to be completed this year. As a result, the Airport's authorized
total collection amount has been dramatically reduced. Depending on the number of enplaned
passengers this year, the Airport will no longer be able to collect a PFC after the November or
December time frame of 1997. A new PFC application must be submitted or the current program
must be amended. Either process can take up to six months to complete.
Greiner, Inc., our master plan consultants, has provided an amendment to their master plan contract
that will allow them to assist us with the PFC application process. The current contract has a Rates
and Charges Study which is optional and has not yet been initiated. This task can be replaced with
the PFC application process.
Staff recommends approval.
Attachment: Staff Review Form
Contract (3)
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701
PHONE 501-521 -4750 Ext. 6 • FAX 501 -521 -1 735
Project No' E700767.00
ADDITIONAL SERVICES AUTHORIZATION NO.3
REQUESTED BY: City of Fayetteville DATE: July 16, 1997
CLIENT: City of Fayetteville / Fayetteville Municipal Aimort REFERENCE GREINER JOB NO.: E700707.00
ADDRESS: 4500 South School Avenue, Suite F, Fayetteville, AR 72701 CLIENT P.O. NO.:
To confirm your authorization for additional services as they relate to our existing Agreement dated March 5, 1996
Greiner will furnish the following:
Consultant services to assist the City of Fayetteville with amendine the current Passenger Facility Charge (PFC) Application on file with the Federal
Aviation Administration (FAA) pursuant to Exhibit A. attached. These services will be performed in lieu of a Rates and Charges Study (Task VA in
Schedule A of the Contract Agreement signed on March 5, 1996).
The estimated increased cost of the additional services is $ 0 bringing the total contract amount to $ 361,755. Client agrees to pay Greiner as compensation
for its services on a monthly basis as invoices are submitted. One of the following methods of payments will be used:
1-( ) According to the hourly rate schedule attached and dated
2-( ) According to the provisions set forth for additional services in the original Agreement.
3-( x ) A lump sum fee of $ 29,200 for the PFC Amendment Services.
4-( ) Other method as described in Attachment
The above services are anticipated to be completed within 10 months after receipt of this signed Authorization.
If the above meets with your approval, please sign in the appropriate space on both copies of this Authorization, retain one copy for your files, and return
one copy to Greiner.
Agreed to:
City of Fayetteville
(CLIENT'S NAME
BY:
Authorized Signature P
lanna F-R6,0 l-,49 I� A
Signer's Name (Typed or Printed)
Date: a y - 27
Agreed to:
Greiner Southwest. Inc.
(GREINER)
BY: /cam'—c „
Authorized Signature
Gene L. Faulkner
Signer's Name (Typed or Printed)
Date: July 16,1997
Title: Mayor Title: Vice President
EXHIBIT A
SCOPE OF SERVICES AND FEE
PFC APPLICATION AMENDMENT
The scope of services described herein replaces Task VA of Schedule A of the original
agreement between Greiner, Inc. and the City of Fayetteville dated March 5, 1996.
Objective and Approach
The overall objective of this project is to formulate and implement a Passenger Facility Charge
(PFC) strategy that will maximize the funding benefits to the Fayetteville Municipal Airport. The
PFC process for accomplishing this objective must be based on Fayetteville's unique community
environment, airline relationships, and the airport's capital improvement program.
A two -phased approach is proposed to address the key issues, develop a strategy and then
implement that strategy:
Phase I - Analytical Phase
In this phase, it will be determined how and to what extent PFC's enter into the airport's
overall financial plan.
Phase II - Implementation Phase
In this phase, we will assist the City in completing the necessary documentation for an
amendment to the Airport's current PFC and a new PFC application, consulting with the
airlines, and revising the necessary reports which reflect the receipt and use of PFC funds.
The detailed approach for accomplishing Phases I and II are presented as follows:
Phase I - Analytical Phase
Our approach for completing the Analytical Phase of developing the PFC strategy consists of six
main steps:
1. Review Pertinent Airport Data
In the first step, we will gather and review pertinent airport data which will have an effect on the
PFC strategy. The documents to be reviewed include at least the following:
* Current PFC application approved by FAA
* Airport Capital Improvement Program
* Status of environmental/noise programs and approvals
* Current approved ALP and Master Plan draft documents
* List of air carriers, FBO's and annual FAA enplanement report for 1995.
* Projections of enplaned passengers ( from Master Plan)
* Existing airline agreements
* Historical capital expenditures and federal/state grant receipts for the past three years, as
well as status of pending AIP grant applications
2. Conduct Interviews with Key Airport Officials
To gain a better understanding of the airport's unique circumstances and objectives for using
PFC's, we will conduct interviews and work with key Airport officials including:
* Airport Manager
* Assistant Airport Manager
* Legal Counsel to the Airport
* Other individuals who may have key input to the PFC strategy
3. Develop Schedule for PFC Application Process
In an effort to be able to use PFC's collected as soon as possible, we will develop a schedule
providing for simultaneous tasks to be performed in an expedient and efficient manner. We
anticipate up to four trips for Leibowitz AMC, Inc. as follows:
I. Initial trip after notice to proceed to conduct needed interviews, review available
information and discuss potential strategies with airport management for updating
the PFC.
II. Attend City Council Meeting which will authorize the new PFC .
application and amendment submittal and approve any new projects,
III Attend Airline Consultation meeting, review first draft of PFC new
application.
IV. Final review and submittal of PFC new application and amendment to
FAA, review current PFC accounting reports and modify to incorporate project
changes.
4. Determine Local Legal Requirements
We will review with your legal council various strategies for performing the local legal
requirements related to implementation of PFC's at the Fayetteville Municipal Airport. (Past
experience has told us that there are normally a variety of alternatives for accomplishing this
task).
5. Analyze Capital Development Potential
We will begin with an initial review of the current PFC application and analysis of the Capital
Improvement Program and all other capital projects started after November 5, 1990 to determine
which projects are PFC-eligible. We will then determine if any other potential capital projects
under planning development from the Master Plan Update are PFC-eligible. The total list of
PFC-eligible projects will then be evaluated.
6. Develop Financial Plan
At this point we have identified the current application project's revised costs and possible new
PFC projects and identified the types and sources of all funds for the recommended projects. The
next step is to develop an overall financing plan for the new PFC application that incorporates
potential PFC proceeds with the Airport's other funds. This financial plan will be distributed at
the airline consultation meeting and become part of the PFC application.
Phase II - Implementation
Our approach for completing the Implementation Phase of the PFC strategy consists of five main
steps.
1. Prepare and coordinate all local Legal Requirements
This step includes drafting the necessary local legal ordinances and/or resolutions. We will also
attend and make presentations at the public hearing and City or Airport meetings as necessary.
2. Coordinate and Consult with the Airlines
In this step, we will prepare the written notice informing the airlines of the Airport's intent to
amend it's current PFC Application and implement a new PFC application. We will also assist
the Airport in meeting with the airlines to provide the updated project descriptions, explain each
projects' need and present the financial plan.
3. Apply for the PFC
Next, we will prepare the documentation and complete both the amendment and new application
to impose and use PFC revenue according to FAA requirements. We will assist the Airport with
FAA coordination to insure approval of the changes to the PFC program is timely and efficiently
conducted.
4. Develop a Community Awareness Program
We will assist the Airport in outlining the implementation of a community awareness program (if
it becomes necessary) that will be useful to submit as evidence of local support to the FAA.
5. Review Associated PFC Requirements
We will review accounting requirements associated with the amendment and new PFC
application to insure that the Airport's procedures and systems are adequate. Additionally, we
will develop updated standard quarterly reports which are required to be submitted to the airlines
and FAA.
Fee
The fee for completing both Phases is $29,200.00 for services including actual out -of -pocket
expenses. Should circumstances arise which increase the scope of work beyond that which we
have currently identified, we will discuss the situation with you and obtain your approval before
proceeding. According to federal regulations, these fees are reimbursable from PFC revenue as
an allowable project formation cost.
COPY
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT IN AN
AMOUNT NOT TO EXCEED $341,755 WITH GREINER
SOUTHWEST, INC. FOR MASTER PLAN UPDATE SERVICE
AT DRAKE FIELD.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Sect.ionl• The City Council hereby approves a contract in an amount not to exceed
$341,755 with Greiner Southwest, Inc., for Master Plan update service at Drake Field, and
authorizes the Mayor and City Clerk to execute same. A copy of the contract is attached hereto
marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 55thh day of March , 1996.
APPROVED:
By:
red Hanna, Mayor
ATTEST:
By:
Traci Paul, City Clerk
Ei
AGREEMENT BETWEEN
THE CITY OF FAYETTEVILLE, ARKANSAS
AND
GREINER SOUTHWEST, INC.
The Agreement by and between THE CITY OF FAYETTEVILLE, herein called
SPONSOR, and GREINER SOUTHWEST, INC., herein called CONSULTANT.
WITNESSETH THAT FOR AND IN CONSIDERATION OF THE TERMS,
COVENANTS, AND CONDITIONS HEREIN CONTAINED THE PARTIES HAVE
AGREED AND HEREBY AGREE AS FOLLOWS:
1. SPONSOR hereby engages CONSULTANT and CONSULTANT hereby agrees to
perform services hereinafter described in connection with the FAYETTEVILLE
MUNICIPAL AIRPORT MASTER PLAN UPDATE.
2. The work to be performed will be in accordance with the development of Scope of
Services marked Schedule A and attached hereto and made a part hereof as approved by
the Federal Aviation Administration. CONSULTANT will perform and carry out in a
proper manner the work shown in the attached Scope of Services.
3. All Federal Aviation Administration rules and regulations and other federal, state and
local laws applicable to the accomplishment of this planning project will be complied with
in all respects.
4. CONSULTANT represents that he has or will secure at his own expense, all personnel
required in performing the services under this contract. Such personnel shall not be
employees of the CITY OF FAYETTEVILLE. All services required hereunder will be
performed by the CONSULTANT or under his supervision and personnel engaged in the
project shall be fully qualified and shall be authorized under state and local law to
perform said services.
CONSULTANT specifically represents and agrees to contract with
SUBCONSULTANTS to perform services appropriate to the attached Scope of Services.
The SPONSOR reserves the right to approve all key personnel and SUBCONSULTANTS
assigned to the project by CONSULTANT.
5. Services of the CONSULTANT are to commence as soon as feasible after the
execution of this Agreement and the acceptance by the SPONSOR of a grant offer from
the Federal Aviation Administration (FAA). In the event funding is not obtained from
FAA, the Agreement shall be null and void with no obligation to the SPONSOR. It is
noted that Phase V and Phase VI, a portion of these Tasks may not be considered eligible
for federal participation and will be funded by other sources than the FAA. Under no
circumstance shall the work in Phase V and Phase VI be initiated without a written notice
to proceed first being issued by the SPONSOR. Initiation of these Phases is at the sole
discretion of the SPONSOR since other revenue sources may be required for a portion
or all of these Tasks. All services, up to the submittal of the Draft Master Plan Report,
shall be completed within twelve (12) months from the date of the authorization to
proceed issued by FAA and the SPONSOR, not including review time of the FAA and
SPONSOR. Performance time will be extended only upon approval of the City based
upon documented reasons.
6. SPONSOR agrees to pay CONSULTANT as compensation for its services as follows:
Lump Sum: Not to Exceed $ 175.215 for Phases I, 11, 111 and IV, exclusive of
travel expenses, payable in monthly increments based on percentage completion
of tasks. See Schedule A for specific Phase costs.
Actual cost for Travel Expenses (air fare, car rental, mileage, hotel, meals, parking):
Not to Exceed $15,600. Receipts for actual travel expenses shall be provided with
the monthly invoice for such expenses.
Lump Sum: Not to Exceed $ 150,900 for Phases V, VI, or an individual Task
thereof, payable in monthly increments based on percentage completion of task. See
Schedule A for specific Phase or Task costs:
NOTE: Under no circumstance shall the work in Phase V and VI be initiated without
written authorization first being issued by the SPONSOR. Further, the
CONSULTANT fully understands should all work in all Phases be authorized the total
NOT TO EXCEED figure is $ 341,755 .
Fees will be invoiced monthly by the CONSULTANT. The amount of each invoice shall
be due within 25 days of receipt and acceptance by SPONSOR.
7. All billings for services performed under this Agreement shall be made by the
CONSULTANT. Payment for the performance of work items under the Agreement, shall
be made to said CONSULTANT.
8. If, through any cause, the CONSULTANT shall fail to fulfill in timely and proper
manner his obligation under this Agreement or if the CONSULTANT shall violate any
of the covenants, agreements, or stipulations of the Agreement, the SPONSOR shall there
upon have the right to terminate this Agreement immediately by giving written notice to
the CONSULTANT of such termination and specifying the effective date thereof. In that
event, all finished or unfinished documents, data, studies, surveys, drawings, maps, and
reports prepared by the CONSULTANT shall, at the option of the SPONSOR, become
the SPONSOR'S property. If the Agreement is terminated by the SPONSOR, the
CONSULTANT will be paid an amount which bears the same relation to total
compensation as the services actually performed bear to the total services of the
CONSULTANT covered by this Agreement, less payment of compensation previously
made.
9. The SPONSOR may terminate this Agreement through no cause of the
CONSULTANT by providing written notification, at least thirty (30) days before the
effective date of such termination. In that event all finished or unfinished documents and
other materials as described in Paragraph Eight (8) above shall, at the option of the
SPONSOR, become the SPONSOR'S property. If the Agreement is terminated by the
SPONSOR as provided herein, the CONSULTANT will be paid an amount which bears
the same relation to total compensation as the services actually performed bear to the total
services of the CONSULTANT covered by this Agreement, less payment of
compensation previously made. Provided, however, that if less than sixty percent (60 %)
of the services covered by this Agreement have been performed upon the effective date
of such termination. the CONSULTANT shall be reimbursed (in addition to the above
payment) for that portion of the actual (out-of-pocket expenses (not otherwise reimbursed
under this Agreement) incurred by the CONSULTANT during the Agreement period
which are directly attributable to the uncompleted portion of the services covered by this
Agreement. If this Agreement is terminated due to the fault of the CONSULTANT,
Paragraph Eight (8), hereof relative to termination shall apply.
10. The SPONSOR may authorize changes in the Scope of Services of the
CONSULTANT to be performed hereunder. Such changes, including any increase or
decrease in the amount of the CONSULTANT compensation, which are mutually agreed
upon by and between the SPONSOR and the CONSULTANT, shall be incorporated in
written amendments to the Agreement.
1 I . No officer, member or employee of the SPONSOR who exercises any functions
or responsibilities in the review of or approval of the undertaking .or carrying out of this
project, shall: (a) participate in any decision relating to this Agreement which affects his
personal interest or the interest of any corporation, partnership, or association in which
he, directly or indirectly, has an interest; (b) have any interest, direct or indirect, in this
Agreement or the proceeds thereof.
12, The CONSULTANT shall not assign any interest in the Agreement and shall not
transfer any interest in the same (whether by assignment or novation); without the prior
written consent of the SPONSOR thereto: provided, however, that claims for money due
or to become due to the CONSULTANT from the SPONSOR under this Agreement may
be assigned to a bank, trust company or other financial institution without such approval.
Notice of any such assignment of transfer shall be furnished promptly to the SPONSOR,
13. All reports, information, data, etc., given to or prepared or assembled by the
CONSULTANT under this Agreement are confidential and shall not be made available
to any individual or organization by the CONSULTANT without the prior written
approval of the SPONSOR.
14. All documentation published as it part of this agreement shall carry the following
or similar notation:
Preparation of this document was financed in part by a grant from the FAA under
Section 505 of the Airport and Airway Improvement Act of 1.982, as amended. This
document does not necessarily reflect the view of FAA.
15. TITLE VI ASSURANCES. During the performance of this contract,
CONSULTANT, for itself, its assignees and successors in interest agrees as follows:
1) Compliance with Regulations. CONSULTANTS shall comply with the
Regulations relative to nondiscrimination in federally assisted programs of the
Department of Transportation (DOT) Title 49, Code of Federal Regulations, Part
21, as they may be amended from time to time (hereinafter referred to as the
Regulations) which are herein incorporated by references and made a part of this
contract.
2) Nondiscrimination. CONSULTANT, with regard to the work performed by it
during the contract, shall not discriminate on the grounds of race, color, or
national origin in the selection and retention of subcontractors, including
procurement of materials and leases of equipment. CONSULTANT shall not
participate either directly or indirectly in the discrimination prohibited by Section
21.5 of the Regulations, including employment practices when the contract covers
a program set forth in Appendix B or the Regulations.
3) Solicitations for SUBCONTRACTORS, Including Procurement of Materials and
Equipment. In all solicitations either by competitive bidding or negotiation made
by CONSULTANT for work to be performed under a subcontract, including
procurement of materials or leases of equipment, each potential subcontract or
supplier shall be notified by CONSULTANT of obligations under this contract and
the Regulations relative to nondiscrimination on the grounds of race, color or
national origin.
4) Information and Reports. CONSULTANT shall provide all information and
reports required by the Regulations or directives issued pursuant thereto and shall
permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined by SPONSOR or FAA to be pertinent to ascertain
compliance with such Regulations, orders, and instructions. Where any
information required of a contractor is in the exclusive possession of another who
fails or refuses to furnish this information, CONSULTANT shall so certify to
SPONSOR or FAA and shall set forth what efforts it hes:made to obtain the
information.
S) Sanctions for Noncompliance. In the event of CONSULTANT noncompliance
with the nondiscrimination provisions of this contract, SPONSOR shall impose
such contract sanctions as it or FAA may determine to be appropriate, including,
but not limited to:
a) withholding of payments to CONSULTANT under the contract until the
contractor complies; and/or,
b) cancellation, termination or suspension of the contract, in whole or in part.
6) Incorporation of Provisions. CONSULTANT shall include the provisions of
Paragraph I through S above in every subcontract, including procurement of
materials and leases of equipment, unless exempt by the regulations or directives
issued pursuant thereto. CONSULTANT shall take such action with respect to any
subcontract or procurement as SPONSOR or FAA may direct as a means of
enforcing such provisions including sanctions for noncompliance. In the event
CONSULTANT becomes involved in, or is threatened with, litigation,
CONSULTANT may request :the SPONSOR TO ENTER into such litigation to
protect the interests of SPONSOR. CONSULTANT may also request the United
States to enter into such litigation to protect the interests of the United States.
16. DISADVANTAGES BUSINESS ENTERPRISE (DBE) ASSURANCES.
1) Policy. It is the policy of DOT that MINORITY business enterprises as defined
in 49 CFR Part will have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in whole or in part with federal
funds provided under this agreement. CONSULTANTS shall take all necessary
and reasonable steps in accordance with 49 CFR Part 23 to ensure that
disadvantaged business enterprises have the maximum opportunity to compete for
and perform contracts. CONSULTANTS shall not discriminate on the basis of
race, color, national origin or sex in the award and performance of DOT -assisted
contracts.
2) DBE Obligation. CONSULTANT agrees to ensure that minority business
enterprises as defined in 49 CFR Part 23 have the maximum opportunity to
participate in the performance of contracts and subcontracts financed in whole or
in part with federal funds provided under this agreement. CONSULTANTS shall
take all necessary and reasonable steps in accordance with 49 CFR Part 23 to
ensure that disadvantaged business enterprises have the maximum opportunity to
compete for and perform contracts. CONSULTANTS shall not discriminate on
the basis of race, color, national origin or sex in the award and performance of
DOT -assisted contracts.
17. COMPLIANCE: CONSULTANT agrees to comply with all applit able standards,
orders or regulations issued pursuant: to the Clean Air Act of 1970 if. this agreement
exceeds $100,000.00.
18. During the performance of this Agreement, Leslie V. Sagar, of Greiner, Inc., shall
act as overall coordinator between the CONSULTANT and the SPONSOR. In the event
of death or disability of the above named person, then the firm shall appoint some other
principal to continue such coordination during the balance of this Agreement, upon
approval of the SPONSOR. ;
19. CONSULTANT shall carry a minimum $1,000,000,00 Comprehensive Liability
Insurance Policy and a Certificate of Insurance for same, naming the City of Fayetteville
as additional insured, to be provided prior to Notice to Proceed.
20. Independent Contractor. The CONSULTANT is an independent! contractor and
nothing contained herein shalt constitute or designate the CONSULTANT or any of
CONSULTANT'S agents or employees as agents or employees of the City of
Fayetteville, Arkansas.
21. City Benefits. The CONSULTANT shall not be entitled to any of the benefits
established for the employees of the City of Fayetteville nor be covered by the Worker's
Compensation Program of the City.
22, Liability and Indemnity. The parties mutually agree to the following:
1) In no event shall the SPONSOR be liable to the CONSULTANT for special,
indirect, or consequential damages, except those caused by the SPONSOR'S
gross negligence or willful or wanton misconduct arising out of or in any way
connected with a breach of this contract. The maximum liability of the
SPONSOR shall be limited to the amount of money to be paid by the
SPONSOR under this contract.
2) The CONSULTANT shall defend, indemnify, and hold the SPONSOR
harmless from and against all claims, losses, and liabilities arising out of
personal injuries, including death, and damage to property which are caused
by the CONSULTANT arising out of or in any way connected with any
negligent performance during this contract.
NOTE: This indemnification shall in no way be viewed as a waiver
of the City of Fayetteville's tort. immunity.
23. Notices to SPONSOR shall be deemed given by written notice, personally served
or sent by registered letter to:
Fayetteville Municipal Airport
4500 South. School Ave., Suite F,
Fayetteville, Arkansas 72701
Notice to CONSULTANT may be in writing personally served, upon the
coordinator above specified, or shall be sent by registered or certified mail to:
Greiner, Inc.
4100 Amon Carter Blvd., Suite 108,
Fort Worth, Texas 76155
Or to such other persons as the coordinator from time to time specifies in writing
in notices to SPONSOR.
24. Jurisdiction. This agreement and every question arising hereunder shall be
construed or determined according to the law of the State of Arkansas. Should any part
of this agreement be adjudicated, venue shall be proper only in the Circuit Court of
Washington County, Arkansas.
IN WITNESS WHEREOF, the parties have executed this Agreement at Fayetteville,.
Arkansas, this .S•f-A of Im nec'X 1996.
CITY OF FAYETTEVILLE GREINER, INC.
By: l By:
Tit ! Fred Hanna, Mayor Title: Associate Vice President
ATTEST: ATTEST:
By: By: V• �C
Title; City Clerk Title: 1 /Lt - r M
r
• l :L L.J. -
C
m
e ..
PHASE IV: PRODUCTION AND DELIVERABLE
Task IV.1 Meetings and Public Coordination
• Meeting # 1 - Project Scoping
240
• Meeting # 2 - Mobilization and Data Collection
3,270
• Meeting # 3 - Presentation of Inventory and Forecast
2,320
• Meeting # 4 - Presentation of Demand/Capacity and
Facility Requirements and Public Meeting
4,070
• Meeting # 5 - Presentation of Alternatives
2,390
• Meeting # 6 - Presentation of Final Plan, Financial Plan
and Public Meeting
3,710
• Meeting # 7 - Final Presentation and Public Meeting
2,320
Task IV.2 Preparation of Working Papers
• Working Paper A - Inventory and Forecasts
3,940
• Working Paper B - Demand/Capacity & Facility Req.
4,420
• Working Paper C - Alternatives Analysis / Environ.
Overview
5,390
• Working Paper D - Final Development Plan(s)
3,660
• Working Paper E - Financial Feasibility and
Implementation Plan
4,240
• Working Paper F - Federal Req., Duties and Obligations
1,540
• Working Paper G - Analysis of Future Airline Service and
Plans
1,220
Task IV.3 Master Plan Reports and ALP Final Set
• Draft Master Plan Report
1,610
• Final Master Plan Report
1,610
• Executive Summary
875
• ALP Final Set
3,645
Quality Review
1.460
Subtotal Phase IV 51,930
NON -LABOR EXPENSES
Transportation 10,700
Per Diem 4,900
Telephone, Mail, Photocopies 700
Printing 3,350
Weather Data 250
Subtotal Non -Labor 19,900
SUBTOTAL MASTER PLAN SERVICES 190,855
1
Schedule A - Page 2
3.09 '
SCHEDULE A
MASTER PLAN UPDATE FEES FOR
FAYETTEVILLE MUNICIPAL AIRPORT
PHASE I: PRESTUDY WORK
Task I.1 Project Justification and Need
Task I.2 Preparation of Study Design
Task I.3 Preparation of FAA Grant
Subtotal Phase I
PHASE II: INVENTORY AND FORECASTS
Task 11.1 Mobilization
Task 112 Community Involvement Program
Task 11.3 Inventory
Task IIA Forecasts
Task 11.5 Special Planning Issues
• Assesment of Federal Requirements, Duties
and Obligations
• Analysis of Future Airline Service and Plans
• Precision Approach Review
• Assessment of NRA Schedule and Progress
Quality Review - Phase H
Subtotal Phase II
PHASE III: MASTER PLAN
Task III.1
Inspection and Condition Reports
Task 111.2
Demand/Capacity Analysis
Task 1113
Facility Requirements
Task IIIA
Alternatives Analysis
Task M.5
Environmental Overview
Task 111.6
Final Plan Development
Task 111.7
Implementation Plan
Task 111.8
Cost Estimates
Task M.9
Financial Feasibility and Implementation Plan
(One Scenario only)
Quality Review
Subtotal Phase III
0
1,850
680
2,530
1,010
730
8,680
10,600
3,780
3,040
2,380
6,040
320
36,590
2,110
8,735
3,570
9,560
3,000
17,320
3,570
3,860
27,300
890
79,915
Schedule A - Page 1
3.11
PHASE V: OPTIONAL TASKS - AIP ELIGIBLE
Task V.1 Digital Photogrammetric Mapping
Task V.2 Utility Mapping
Task V.3 Fivancial Feasibility of Development Concepts
For Two (2) Additional Air Service Scenarios
Task VA Rates and Charges
Task V. S Economic Impact Study
Subtotal Phase V
PHASE VI: OPTIONAL TASKS - NON-AIP ELIGIBLE
Task VI.1 Air Service Study
Subtotal Phase VI
TOTAL FOR ALL PHASES
30,000
27,100
12,000
29,200
s pryPl�oc�
33,200
A,%r,sl�ac�
131,500
19,400
19,400
341,755
Schedule A - Page 3
3.12
STUDY DESIGN FOR THE
MASTER PLAN UPDATE FOR
FAYETTEVILLE MUNICIPAL AIRPORT
Prepared by:
GREINER, INC.
February 9, 1996
91
Pe.S• :33 - 9�
Gre��heN� Thc.
STAFF REVIEW FORM
AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of N./A
FROM:
Dale Frederick Ai1p rt General Gvmt.
Name Division Department
ACTION REQUIRED: Request review and approval a request for additional services with Greiner Inc. This proposal will
review existing departure minimums and determine whether or not they can be lowered.
COST TO CITY:
$ 4390.00 $ 249,409.00 Federal Grant Matches
Cost of this Request Category/Project Budget Category/Project Name
5550 3960 7820.21 $ 249,409.00 Capital
Account Number Funds used to date Program Name
97067.0001 $ 0 Airport
Project Number Remaining Balance Fund
BUDGET REVIEW:_ Budgeted Item X Budget Adjustment Attached
Ak, ��� - .
Budget Coordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
agl ii-qy
A�cou ` g an er Date ADA Coordinator Date
i Attorney Date Internal Auditor Date
Purchasing Officer Date
STAFF RECOMMENDATION: Staff recommends approval.
Division Head
Date
Department Director
oDDat j17
Ad'seices Director etM r
trr
Cross Reference
New Item: Yes No
Prev Ord/Res#:
Orig Cont. Date:
FAYETTEVILLE
AIRPORT DEPARTMENT
THE CITY OF FAYETTEVILLE, ARKANSAS
TO: Fred Hanna, Mayor
FROM: Dale Frederick, Airport Manage
DATE: August 5, 1997
SUBJECT: Request review and approval a request for additional services from Greiner
Inc.
As a result of the recent installation of the LDA/ILS equipment at Drake Field, landing minimums
have been lowered to 500 ft. ceiling and 1 mile visibility. Departure minimums have also been
lowered to 400 ft. and 1 mile. Potentially, the minimums for the LDA/ILS could be lowered to 312
ft. and 1 mile. Further study is needed on the departure minimums, the overall goal being to have
312 feet and I mile for both approach and departure minimums. Greiner Inc. proposes to provide
the airport with consultant services to determine if departure minimums could be lowered as a result
of the LDA and recent obstruction clearance.
This change order will require a budget adjustment.
Staff recommends approval.
Attachment: Staff Review Form
Request for Additional Service (1)
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701
PHONE 501-521-4750 Ext. 6 • FAX 501 -521 -1 735
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Department: General Government Date Requested ,Adjustment #
1997 Division: Airport 08/08/97
Program: Capital .
Project or Item Requested: Project or Item Deleted:
Additional funding is requested for the Airport Master Plan Project one. Interest income is proposed for this adjustment. =. �; .:fir r-
'! - .- . - • - - , ' _. � .. - -'.� -.'r 3`w,G;-+ice=r 'p'. •_
Justification of this Increase: - - Justification of this Decrease:
Additional work is required tdetermine if the LDA/ILS minimums can
be lowered. Earnings from interest have exceeded the annual budget amount.,.
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Admin. Services Director `` Entered in Category Log
Mayor
C:\APP\97BUD\97WORK\LDA_ILS.WK3 r ' Budget Office Copy
Project No.. E700707.00
ADDITIONAL SERVICES AUTHORIZATION NO.4
REQUESTED BY: City of Fayetteville DATE: July 16, 1997
CLIENT: City of Fayetteville / Fayetteville Municipal Airport REFERENCE GREINER JOB NO.: E700707.00
ADDRESS: 4500 South School Avenue, Suite F, Fayetteville, AR 72701 CLIENT P.O. NO.:
To confirm your authorization for additional services as they relate to our existing Agreement dated March 5, 1996
Greiner will furnish the following:
Consultant services for the review of existine departure minimums at the Fayetteville Municipal Airport pursuant to Exhibit A attached.
The estimated increased cost of the additional services is $ 4,390 bringing the total contract amount to $ 366,145. Client agrees to pay Greiner as
compensation for its services on a monthly basis as invoices are submitted. One of the following methods of payments will be used:
I-( ) According to the hourly rate schedule attached and dated
2-( ) According to the provisions set forth for additional services in the original Agreement.
3-( x ) A lump sum fee of $ 4,390.
4-( ) Other method as described in Attachment
The above services are anticipated to be completed within 2 months after receipt of this signed Authorization.
If the above meets with your approval, please sign in the appropriate space on both copies of this Authorization, retain one copy for your files, and return
one copy to Greiner.
Agreed to:
City of Fayetteville
(CLIENT'S NAME)
BY: �,Iv L4,-,
Author' a ignature
Agreed to:
Greiner Southwest, Inc.
(GREINER)
BY: J!e� I 0"ytJ""
Authorized Signature
Fred Hanna Gene L. Faulkner
Signer's Name (Typed or Printed) Signer's Name (Typed or Printed)
Date: 8 — 13 — / 7 Date: July 16,1997
Title: Mayor Title: Vice President
� v
►
EXHIBIT A
SCOPE OF SERVICES AND FEE
REVIEW OF DEPARTURE MINIMUMS
Objective and Approach
The purpose of this task is to conduct a review of the current departure minimums at the Fayetteville
Municipal Airport and provide assistance to the City in coordinating with the FAA for a formal re-
evaluation of the departure minimums. This review is prompted by the recent removal of numerous
obstructions within the airport approaches by the City.
This task effort will include the following:
• Review existing departure procedures and minimums, date of development, and
information regarding the obstructions (e.g., type, location, and elevation) which served
as the basis for the FAA's establishment of the current departure minimums;
• Review available data to determine if the obstruction(s) are still present. The data to be
reviewed includes, but may not be limited to the following:
Existing Airport Obstuction Chart prepared by the National Oceanic Service
(NOS) in 1988
- Current NOS database (if available)
USGS Quad Sheets
Data regarding obstructions that have been removed by FYV
Aerial mapping data obtained by Greiner, Inc.
• Determination of feasibility for requesting an FAA review and revaluation of the departure
minimums,
• Preparation of a letter for your signature to the FAA requesting their review and an updated
analysis of the departure procedures at FYV.
• Accompany City staff to a follow-up meeting with the FAA in Oklahoma City to discuss
the departure procedures.
Fee
The fee for this additional service task is $4,390 lump sum, inclusive of travel expenses for one (1) day
trip to Oklahoma City by the Project Manager and the Planning Specialist.
STAFF REVIEW FORM
AGENDA REQUEST
XX CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of N/A
FROM:
Dale Frederick - Airport
Name Division
,09
RECEIVED
JUL 14 199
GTY OF FAYEWEVILLE
C4T'Y CLEAK,S�QFF.ICE
MICROFILMED
General -GMT.
Department
ACTION REQUIRED: Airport staff requests approval of and the Mayor's signature of Amendment #4 to contract #537
with Greiner, Inc. in the amount of $19,300.00. This Amendment is necessary to obtain professional services to apply
for a new Passenger Facility Charge (PFC) application, amend the existing applications #1 and #2, and close application
# 1. The total cost of this Amendment will be reimbursable 100% from previously collected PFC Funds. A-l9ttElget-
... �....,.___�__. _., _�..1...�...�..., _".. ...., �»..... .b ... ..... ........b... �....,............, ....... .. v.....bv w.. Yawv• rr u.vu uuu vvvrr�-riP i�cco
COST TO CITY:
$ t? 3b0, DD
Cost of this Re uest
So5 11 q�u—S3�y oa
Account Number
Project Number
50wo
Category/Project Budget
$
Fund used to date
$ -N0600
Remaining Balance
Professional Services
Category/Project Name
Program Name
Airport
Fund
B➢Ds&EVIEW• a Budgeted Item X Budget Adjustment Attached
Budget
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
Acc a er
Datems
Date
.7
7-13 `,1
Prom
Purchasing Officer
Date
GRANTING AGENCY:
A oordina o Date? G—V A/
I mal Auditor Date 1�
STAFF RECOMMENDATION: Airport staff recommends approval.
Division Head
ka)Mn)1rkc[!®r
Ad is 1 ` Services Director
yor
?.0 . 50zs-1 I)Few,
Date
e
Da
ate
Cross Reference
New Item: Yes No
Prev. Ord/Res#: 33-96
Orig Cont. Date: 3/5/96
FAYETTIEVELLIE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Dale Frederick, Airport
From: Theresa L. Johnson, Deputy City Clem
Date: July 21, 1999
Re: Greiner, Inc., Amendment 4
Attached please find a copy of the staff review form and two original amendments for this
contract. One original will be microfilmed and filed with the City Clerk's office.
cc: Yolanda Fields, Internal Audit
STAFF REVIEW FORM
Description: Meeting Date: N/A
Approval of Amendment #4 with Greiner, Inc. for Professional Services for PFC Applications
Comments:
Budget Coordinator Reference Comments:
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Reference Comments:
Reference Comments:
Reference Comments:
Reference Comments:
Reference Comments:
Page 2
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Fred Hanna, Mayor
FROM: Dale Frederick, Airport Manager
DATE: July 1, 1999
SUBJECT: AMENDMENT TO THE CONTRACT WITH GREINER, INC. FOR
PROFESSIONAL SERVICES
The airport staff requests approval of and the Mayor's signature for Amendment #4 to contract
#537 with Greiner, Inc. in the amount of $19,300.00. This Amendment is necessary to obtain
professional services to apply for a new Passenger Facility Charge (PFC) application, amend the
existing applications #1 and #2, and close application #1.
Some of the projects specified in PFC applications #1 and #2 have exceeded the original
approved amounts, and the demand for other designated projects has ceased. This amendment
would allow Leibowitz Airport Management consultants, Inc., a subcontractor for Greiner, Inc.,
to assist the City in developing a plan to utilize our current PFC funds to best serve the Airport's
needs in accordance with FAA Regulations. Leibowitz Airport Management Consultants is the
corporation which has aided the City in the past with our PFC program.
DF/bjm
Attachments: Contract Review Form
Original of Change Order 4
June 25, 1999
Dale Frederick
Airport Manager
Fayetteville Municipal Airport- Drake Field
4500 South School Ave., Suite F
Fayetteville, AK 72701
Dear Mr. Frederick:
LK Uibowitz.,,
Airport Management Consultants Inc.
31 Blue Heron Drive
Greenwood Village, Colorado 80121
�( Q3L — (�61 Fax (303) 713 6709
R EC
J U N 2' -8 1998
AI R" T
I appreciated the opportunity to talk with your staff about Fayetteville Municipal Airport's Passenger
Facility Charges (PFC). As we discussed, we would be happy to assist the Airport in updating your PFC
strategy. Our proposed approach summarizes the timing and key steps that are required by law and
necessary for the efficient revision of Airport's PFC authority to impose and use PFC funds for new
projects.
Objective and Approach
The overall objective of this project is to formulate and implement a revised PFC strategy that will
maximize the funding benefits to the Fayetteville Municipal Airport in light of the changing
circumstances related to passenger service. The PFC process for accomplishing this objective must be
based on your unique community environment and your project financing needs. We propose a two -
phased approach to address the key issues, develop a strategy and then implement that strategy. In the
Analytical Phase (phase I), we will determine how and to what extent PFC's can be used to pay for
previous project cost increases, new project development, and then develop a strategy for dealing with
the FAA in order to transition PFC collections to the current situation. We will analyze the current
applications to see what types of amendments are needed. During the Implementation Phase (phase II),
we will assist you in completing the necessary documentation for amendments to applications #1 and #2
and the required new application, dealing with the FAA, consulting with the airlines, reviewing the
required accounting procedures to properly account for PFC funds, and revising the necessary reports
which will reflect the current status of receipt and use of PFC funds.
Project Timing and Fees
We are prepared to begin this project at your earliest convenience. We anticipate completing the revised
application and amendments within three months of our notice to proceed.
Our fees for completing the new PFC Application and any necessary amendments to applications #1 and
#2 are estimated at a discounted fixed fee amount (due to your current airline situation) of $15,000.00,
plus actual out -of -pocket expenses. Should circumstances arise which increase the scope of work
beyond that which we have currently identified, we will discuss the situation with you and obtain your
approval before proceeding. According to federal regulations, these fees are reimbursable from PFC
revenue as an allowable project formation cost.
We appreciated the opportunity to discuss PFC's with you and to propose assisting you in developing and
implementing a successful new PFC application and strategy.
SinSer�ely---
Lynn Le' ibowitz
President
r
AMENDMENT TO THE
AGREEMENT WITH—GREINER. INC.
AMENDMENT # 4
This is an amendment to the Agreement for Professional Services executed on the 5th day
of March 1996 between the City of Fayetteville, .Arkansas and finer, Inc.
Additional services required due to changes in cost and the demand of the defined
projects on the current Passenger Facility Cbarge Applications have created a need for
assistance in Applying for a new PFC Application amending aMlieations gl and„#2 and
closing application #1.
The charges for the additional services will be:
$ l 5,000.00 cost for amendments and applications
300.00 cost for administrative expenses
4.000.00 cost reimbursable expenses (not to exceed)
$19,300.00
CITY OF FAYETTEVILLE:
Date
Mayor
Greiner, Inc
p
Title
OT A VA L.I ;, CHANGE oK---bEl2 - - -
STAFF REVIEW FORM
_ AGENDA REQUEST ARCH iV E D
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of N./A
FROM:
Dale Frederick Airport General Gvmt.
Name Division Department
ACTION REQUIRED: Request review and approval a request for additional services with Greiner Inc. This proposal will
review existing departure minimums and determine whether or not they can be lowered.
COST TO CITY:
$ 4,390.00 $ 249 409.00 Federal Grant Matches
Cost of this Request Category/Project Budget Category/Project Name
5550 3960 7820.21 S 249,409.00 Capital
Account Number Funds used to date Program Name
97067 0001 $ 0 Airport
Project Number Remaining Balance Fund
BUDGET REVIEW:_ Budgeted Item
A�-- "
Budget Coordinator Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
Aou �cntrfig� anager Date� t 1 ADA Coordinator Date
i Attorney !L` Date Internal Auditor Date
8-la�l 531
Purchasing Officer Date
STAFF RECOMMENDATION: Staff recommends approval.
X Budget Adjustment Attached
Division Head Date
Cross Reference
New Item: Yes No
Prev Ord/Res#:
Orig Cont. Date:
Project No. E700707.00
ADDITIONAL SERVICES AUTHORIZATION NO.4
REQUESTED BY: City of Fayetteville DATE: July 16, 1997
CLIENT: City of Favetteville / Favetteville Municipal Airport REFERENCE GREINER JOB NO.: E700707.00
ADDRESS: 4500 South School Avenue. Suite F, Favetteville. AR 72701 CLIENT P.O. NO.:
To confirm your authorization for additional services as they relate to our existing Agreement dated March 5. 1996
Greiner will furnish the following:
Consultant services for the review of existing departure minimums at the Favetteville Municipal Airport pursuant to Exhibit A attached.
The estimated increased cost of the additional services is $ 4,390 bringing the total contract amount to $ 366 145. Client agrees to pay Greiner as
compensation for its services on a monthly basis as invoices are submitted. One of the following methods of payments will be used:
1-( ) According to the hourly rate schedule attached and dated
2-( ) According to the provisions set forth for additional services in the original Agreement.
3-( x ) A lump sum fee of $ 4,390.
4-( ) Other method as described in Attachment
The above services are anticipated to be completed within 2 months after receipt of this signed Authorization.
If the above meets with your approval, please sign in the appropriate space on both copies of this Authorization, retain one copy for your tiles. and return
one copy to Greiner.
Agreed to:
Agreed to:
City of Favetteville Greiner Southwest, Inc.
(CLIENT'S NAME) (GREINER)
BY: BY:
Author' a ignature Authorized Signature
Fred Hanna Gene L. Faulkner
Signer's Name (Typed or Printed) Signer's Name (Typed or Printed)
Date: O — j3 - c 7 Date: July 16,1997
Title: Mavor Title: Vice President
EXHIBIT A
SCOPE OF SERVICES AND FEE
REVIEW OF DEPARTURE MINIMUMS
Objective and Approach
The purpose of this task is to conduct a review of the current departure minimums at the Fayetteville
Municipal Airport and provide assistance to the City in coordinating with the FAA for a formal re-
evaluation of the departure minimums. This review is prompted by the recent removal of numerous
obstructions within the airport approaches by the City.
This task effort will include the following:
Review existing departure procedures and minimums., date of development, and
information regarding the obstructions (e.g., type, location, and elevation) which served
as the basis for the FAA's establishment of the current departure minimums;
Review available data to determine if the obstruction(s) are still present. The data to be
reviewed includes, but may not be limited to the following:
- Existing Airport Obstuction Chart prepared by the National Oceanic Service
(NOS) in 1988
Current NOS database (if available)
USGS Quad Sheets
Data regarding obstructions that have been removed by FYV
Aerial mapping data obtained by Greiner, Inc.
Determination of feasibility for requesting an FAA review and revaluation of the departure
minimums.
Preparation of a letter for your signature to the FAA requesting their review and an updated
analysis of the departure procedures at FYV.
Accompany City staff to a follow-up meeting with the FAA in Oklahoma City to discuss
the departure procedures.
Fee
The fee for this additional service task is $4,390 lump sum, inclusive of travel expenses for one (1) day
trip to Oklahoma City by the Project Manager and the Planning Specialist.