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Home My WebLink About21-96 RESOLUTION• • •• • • RESOLUTION NO. 21-96 A RESOLUTION AWARDING BID NO. 96-6 IN THE AMOUNT OF $3,927.13/MONTHLY TO O.J. ENTERPRISE, INC., FOR NIGHTLY CLEANING SERVICES AT THE MUNICIPAL AIRPORT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The- City Council hereby awards Bid No. 96-6 in the amount of $3,927.13/monthly to O.J. Enterprise, Inc., for nightly cleaning services at the Municipal Airport, and authonzes the Mayor and City Clerk to execute a contract for services. A copy of the bid tabulation and contract are attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 20th day of February , 1996. Traci Paul, City Clerk • . APPROVED: By: Fr cd '}canna, Mayor CONTRACT • EXHIBIT A This CONTRACT executed this 30111 day of IVI U 'y , 1976, between the City of Fayetteville, Arkansas, hereinafter called the "City", and 0. T`s Fn*erprise5 hereinafter called the "Contractor." IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, the parties agree as follows: 1. The Contractor shall perform maintenance services for the Fayetteville Airport Main Terminal Building at 4500 South School St. as specified in the bid specifications for Bid No. 96-6 attached hereto and made a part hereof. 2. All cleaning materials, fluids, tools, supplies, and materials required for the maintenance of the above-described building shall be supplied by the City. The Contractor shall use its best efforts to advise local management of the need for additional cleaning materials. The type and brand of maintenance products used by Contractor shall be specified and approved by the City. 3. The Contractor shall have the right to select and determine which of its employees shall render said services and said premises, but Contractor shall only provide those maintenance personnel who are qualified to provide such service. 4. The Contractor shall supervise and give personal attention to the faithful completion of the work by its employees, and Contractor shall at all time enforce strict discipline and order among its employees and shall so conduct its operations as to preserve good relations with the public. Contractor shall remove 1 • • from said premises any employees causing breach of the peace or other disturbance of said relations. 5. The City shall allow Contractor access to the premises for all maintenance subject to City and Federal Aviation Administration security rules, as set forth in the Bid Specifications. 6. The term of this Contract shall be for a period of one year commencing on the 1'* day of M9rc h , 1g R6 and ending on the sr day of /Nadi , 191; provided, either party may terminate this Contract by giving the other party 14 days written notice of termination. A one-year extension will be executed January 1, 1997, based upon the availability of funds in the City of Fayetteville airport budget. 7. The City shall pay the Contractor the sum of $ 3927.13 per month. Invoices shall be sent to locations designated by the Airport and shall be payable according to the Airport's normal payment practices. If applicable, invoices shall separately identify charges for supplies, charges for services, and applicable taxes. Invoices shall identify the unit by name and number, as well as indicating a description of the supplies invoiced. 8. The Contract documents which comprise the contract between the City of the Contractor consists of the Contract, the bid specifications for City of Fayetteville Bid No. 96-6, and the bid summary sheet. 9. The Contract documents constitute the entire agreement between the City and the Contractor and may be modified only by a duly executed written instrument signed by the City and the Contractor. 2 • • • 10. The Contractor shall not assign his duties under the terms of this agreement. 11. The Contractor agrees to indemnify, and save and hold harmless, the City from and against all claims and actions and all expenses incident to the investigation and defence thereof, based upon or arising out of damages or injuries to all persons, firms, or corporations, or their property, caused by the fault or negligence of the Contractor, its agents or employees, in the use of the said premises by the Contractor. This specifically does not serve to waive the City's municipal tort immunity. 12. The Contractor shall give notices and comply with all applicable laws, ordinances, rules, regulations and lawful orders of any public authority bearing on the safety of persons or property or their protection from damage, injury or loss. 13. Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with its work and provide all reasonable protection to prevent damage, injury or loss to employees and other persons who may be affected thereby. 14. The Contractor shall erect and maintain, as required by existing conditions and progress of work, all reasonable safeguards for safety and protection, including posting signs and other warnings against hazards. 15. When the use or handling of hazardous materials or equipment is necessary for the execution of the work, the Contractor shall exercise the utmost care and shall carry on such activities under the supervision of properly qualified personnel. 3 16. The validity, construction and performance of this Agreement shall be governed by the laws of the State of Arkansas. 17. Neither party shall be liable to the other for any failure or delay in performing its obligations hereunder if such failure or delay arises beyond the control and without fault of the non-performing party. In the event of such non-performance, the non-performing party shall use its best efforts to cure such cause and resume performance, but in the event such failure or delay in performance continues for more then fourteen (14) days, the affected party may terminate this Agreement. IN WITNESS WHEREOF, the parties have executed this contract on the date first above written. • 'cuAfiaE II°4 Bx_ Title: ‘2+hrhs .51-rscv, CITY OM�ETTEVILLE, ARKANSAS By: 4 Title:€P Vh VO% AGENDA REQUEST __X CONTRACT REVIEW GRANT REVIEW • STAFF•REVIEW FORM • • For th,/Fayetteville City Council meeting of N/A D,3•• CnfecprP'ses 004 Res a .. (dk0!9d arntn/ MICROFILMED FROM: Dale Frederick Airport General Gvmt. Name Division Department. ACTION REQUIRED: Request review and approval an amendment to a contract with O.J. Enterprises. This amendment will allow the contract cleaning service to temporarily add an additional shift during the day until the end of July 1996. The passenger terminal can be kept clean in this manner allowing airport maintenance workers to accomplish other tasks. COST TO CITY: $ 4,544.00 S 58.545.00 - Contract Services Cost of this Request Category/Project Budget Category/Project Name 5550-3940-5315.00 Account Number N/A Project Number $ 50.481.00 l.andside Funds used to date Program Name S 8.064.40 Airport Remaining Balance Fund pBudgeted Item Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: Acc•- nt' g anager 14At%•Z'ney Purchasing Officer Date Date 62 -a l -ci(o Date GRANTING AGENCY: Date jj rya b Date TAFF RECOMMENDATION: Staff Recommends Approval Division Head --- 10-- 20 - 94 Department Director Admil/11str Services Director Ma or Date Date Dat Date Cross Reference New Item: Yes No Prev Ord/ Orig Cont. Date: 2/2o/9.6 • AMENDMENT TO THE AGREEMENT WITH 0. J. Enterprises AMENDMENT # 1 This is an amendment to the Agreement for executed on the 20 day of February 19_9L between the City of Fayetteville, Arkansas and 0. J. Enterprises Additional services required due to cover 7am-4pm shift for j'aniturial services until July 31, 1996,schedule will then revert back to normal. The charge for the additional services shall not exceed $ 4544.28 • CITY OF FAYETTEVILLE: Mayor Er tER Rl5E rj Company c‘\ g3r> MA0A-6E2 Title • • Date b/w/9‘ Date • FOR OFFICE USE ONLY Existing P.O. # Contract # AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW • STAFF REVIEW FORM For the Fayetteville City Council FROM: Dale Frederick Airport meeting of N/A OTJService9Co c -/-/y-97 Con¢racc/�6.7y,l,,e�4, �° / MICROFILMED Name Division Administration Department ACTION REQUIRED: Approve extension of contract with OJ's Service Companyll for Janitorial Services until May 2, 1997, at the same contracted fee of $3,927.13/month. COST TO CITY: $ 7,854.26 $ 67,895.00 r Cost of this Request Category/Project Budget 5550-3940-5315.00 Account Number N/A Project Number $ Itin4 ft00 Funds Used To Date $ 01.516..1 Remaining Balance Contract Services Category/Project Name Landside Operations Program Name Airport Fund 91$4 p. -t'? 4#A404 Vier +0 mcluce t� Pa�...cc .6444 BUDGET REVIEW: X Budgeted Item BhdgeC Coordinator Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: A Cit Attorney Purchasing Manager Date GRANTIN • ENCY: J. .` 4i if ernal Auditor i Date ADA 449'91 Date Coordinator �9s7✓fr Date 1/i/t1/v7 Date STAFF RECOMMENDATION: Division Head Department Director Adminira// May Staff recommends approval. ices Director Date ate Date Cross Reference New Item• Yes No Prev Ord Res d / ^ 9 b Orig Contract Date: APR -02-97 WED 09:36 AM FAYETTEVILLE MUNC AIRPRT FAX NO. 5015211735 P.02/02 04 -pt -97 20:23 PrOACT and Associates x./997 OPS Service Company 11 3126 E. Robinson Springdale, AR 72764 Fayetteville Municipal Airport City of Fayetteville, AR Attention: Mark IO=501 361 5611 P.02 • Per our conversation today, OTS Service Company.11 and Fayettvile Municipal Airport agree to extend contract for cleating services for 30 days, td . CO-. •a _ 9 rr- Fayett Mimi. I Airport i.i / S Date OTh Service Ca$any II 50I-751-5611 Far 751-9072 • OPS Service Company II Signature Via_-9r? Date • 03-02-97 22:37 proACT and Associates n • March 3, 1997 OTS Service Company I1 3126 E. Robinson Springdale, AR 72764 Fayetteville Municipal Airport City of Fayetteville, AR Attention: Mark 113=501 361 5611 Per our conversation today, OTS Service Company. 11 and Fayet;villeMunicipal Airport agree to extend contract for cleaning services for 30 days, til March 31, 1997. Fayett Ile Munic)pat Airport 164147 Sighature Date Cindi Webb, Manager OTS Service Company II 501-751-5611 Fax: 751-9072 OTS Service Company 11 Signature 3-3-R7 Date • • P.02 $ 1 lwrAGENDA REQUEST x CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM For the Fayetteville City Council meeting of N/A /.es• a) -9G oJ'S Sero,'cc co // coil-. &Xi-. LLvtyop-LA 30 -97 MICROFILMED FROM: Dale Frederick Airport Name Division General Government Department ACTION REQUIRED: Approve contract extension with OJ's Service Co. II for May 1 through May 14, 1997. Megmlmhhcmmfh May 14 1997, At thin rnrrant rnntrart prira $1855.00 Cost of this Request $ 34G13ce Category/a'rojcct Budget 5550-3940-5315.00 $ I30tl6! Account Number Funds Used To Date Project Number $ 2.U)//41/ Remaining Balance Professional Services Category/Project Name Program Name Airport Fund BUDGET REVIEW: N Budgeted Item Budget Coordinator Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: ittlA ijap Accountin a1Ter City Atto Qv/ Purchasing Officer Date ADA Date sl/4 / y% Date STAFF RECOMMENDATION: Staff recommends approval. Division Head Department Director Date Date 54017 Director Date �G ate Cross Reference New Item: Yes No Prev Ord/Res #: Orig Contract Date: 44( Fayetteville Municipal Airport i City of Fayetteville, AR al's Service Company II 3126 E. Robinson Springdale, AR 72764 April 30, 1997 Attention: Mark Per our conversation today, Ors Service Company II and Fayetteville Municipal Airport agree to extend contract for cleaning services for 14 days, until May 14, 1997. Fayetteville Municipal Airport s gnature date Darlene Nixon, Manager OJ's Service Company II 501-751-5611 fax: 501-751-9072 OTs Service Company 1i signature 1- 30-97 date ?020'? 5£L11?5105 'ON Aid INddIU GNAW 311IA3il303 Wd 90:01 IN3 L6-ZO-AUW • 4 STAFF REVIEW FORM _ AGENDA REQUEST XX CONTRACT REVIEW _ GRANT REVIEW For the Fayetteville City Council meeting of n/a FROM: Dale Frederick Name Airport Division General Gvmt. Department Res. 2 /- 0.3. Is -O.3.'s service co Cohlrmc f Ext. Pi- S7 S - 5- it S-3/ MICROFILMED ACTION REQUIRED' Request review, approval, and the service contra extension with OJ's Enterprises. This extension t because of the difficulty in filling the custodial positions. maw - Mayor's and City Clerk's signature for a cleaning is for service to end on May 31, 1997, an' This greater extension period is being requested Please return a copy to the Airport Office. COST TO CITY: 056 431 Cost of this Request 5550-3990-531.00 Account Number n/a Project Number $ 32,187.00 Category/Project Budget 1.1, $.) Funds used to date theft Remaining Balance Contract Services Category/Project Name n/a Program Name Airport Fund SAW' VIEW: Budgrdinator b Budgeted Item Administrative Services Director Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: . J countingOtat City Attbrney civ Purchasing Officer mov5Z247 Date Date 5-c/81-411 Date DA Co•rdina GRANTING AGENCY: ernal Audito Date Date -9 7= STAFF RECOMMENDATION: Staff recommends approval. Division Date Department Director IMzm ices Director Date/ Cross Reference New Item: Yes No Prev Ord/Res#: Orig.Cont.Date FAYETTEVILLE AIRPORT DEPARTMENT THE CITY OF FAYETTEVILLE, ARKANSAS • .14 TO: FRED HANNA, MAYOR FROM: DALE FREDERICK, AIRPORT MANAG DATE: May 22, 1997 SUBJECT: CLEANING SERVICES CONTRACT EXTENSION REOUEST APPROVAL FOR EXTENDING CLEANING SERVICES CONTRACT - OJ'S ENTERPRISES The Airport requests approval of the cleaning services contract extension with OJ's Enterprises. The Extension is for the period May 15 through May 31, 1997. This extension is due to difficulty in filling the custodial positions open at the Airport. The cost of this contract extension is $1,855.00. We request the Mayor's approval as the compensation will be less than $20,000, which requires the City Council's approval. DF/dg 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701 PHONE 501-521-4750 Ext. 6 • FAX 501-521-1735 Fayetteville Municipal Airport City of Fayetteville,. AR OJ's Service Company H 3126 E Robinson Springdale, AR 72764 May 23, 1997 Attention: Don Green Per our conversation today, OJ's Service Company H and Fayetteville Municipal Airport agree to extend contract for cleaning services for 14 days, until May 31, 1997. At that time an additional 14 days notice will be required. Fayetteville Municipal Airport OJ's Service Company II si. ature signature 64.7 1/457a3/97 date date Darlene Nixon, Manager OJ's Service Company 11 501-751-5611 fax: 501-751-9072 MAY -27-97 TUE 01 17 PM FAYETTEVILLE MUNC A1RPRT 05-23-97 02:14 proACT and Associates • Fayetteville Municipal Airport City Fayetteville Arkansas O.J.'s Service Company I1 3126 E Robinson Springdale, AR 72764 May 23, 1997 Attention: Don Green • FAX N0. 5015211735 P.02/02 rD=501 361 5611 • • • This is to show both parties are in agreement that Fayetteville Murncipal Airport will pay $ 1,855 per month for the month of May for the following days and hours: P.07 l Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday 5/15 5/16 5/17 5/18 5/19 5/20 5/21 5/2.2 5/23 5/24 5/25 5/26 5/27 5/28 5/29 5/30 5/31 4 p.m. • 4 p.m. NOFF 1 a.m. 3. a.m. 1 a.m. OFF OFF OFF 1 a.m. 1 a.m. 1 a.m. 1 a.m. OFF OFF OFF 1 a.m. - 1 a.m. - 6 a.m. avil 6 6 6 a.m. a.m. a.m. - 6 a.m. - 6 a.m. 6 a.m. - 6 a.m. - 5 a.m.