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HomeMy WebLinkAbout20-96 RESOLUTION• • • • • RESOLUTION NO. 20-96 • A RESOLUTION APPROVING AN AGREEMENT IN THE AMOUNT OF $112,886, PLUS A 10% CONTINGENCY OF $11,289, TO MCCLELLAND CONSULTING ENGINEERS, INC., FOR ENGINEERING SERVICES FOR RECONSTRUCTION OF 24TH STREET. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The City Council hereby approves an agreement m the amount of $112,886, plus 10% contmgency of $11,289, to McClelland Consulting Engineers, Inc., for engineering services for reconstruction of 24th Street, and authonzes the Mayor and City Clerk to execute same A copy of the agreement is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 20th day of February , 1996. ATTEST: By: Vel - VQ/Led/ Traci Paul, City Clerk • o 11110111111104 • APPROVED: By: Friatie,„. • • • • EXHIBIT A CITY OF FAYETTEVILLE AGREEMENT FOR ENGINEERING SERVICES STATE OF ARKANSAS COUNTY OF WASHINGTON This Agreement entered into and executed this ?o day of Fedrua7 , 1996, by and between the City of Fayetteville acting by and through its Mayor hereinafter called the "OWNER" and McClelland Consulting Engineers, Inc. with offices in Fayetteville, Arkansas, hereinafter called the "ENGINEER". WITNESSETH: Whereas, the "OWNER" is planning to reconstruct 24th Street from School Avenue to the vicinity of Ravenswood Lane; and Whereas the "OWNER'S" forces are fully employed on other urgent work that prevents their early assignment to the aforementioned work; and Whereas, the "ENGINEER'S" staff is adequate and well qualified and it has been determined that its current work load will permit completion of the plans for the project on schedule; Now therefore, it is considered to be in the best public interest for the "OWNER" to obtain assistance of the "ENGINEER'S" organization in connection with said engineering services. In consideration of the faithful performance of each party of the mutual covenants and agreements set forth hereinafter, it is mutually agreed as follows: FY962102:ENGAGR:jm • • • • SECTION I - EMPLOYMENT OF ENGINEER The "OWNER" agrees to employ the "ENGINEER" to perform, and the "ENGINEER" agrees to perform, professional engineenng services in connection with the project set forth in the Sections to follow; and the "OWNER" agrees to pay and the "ENGINEER" agrees to accept, as specified in the Sections to follow as full and final compensation for work accomplished in the specified time. SECTION II - DESCRIPTION OF THE PROJECT Reconstruction of 24th Street providing a 31' (B/C-B/C) paved section with curb and gutter, sidewalk and drainage section improvements meeting the "OWNER'S" present pavement and drainage design cnteria. Roadway realignment, and utility relocation and pipeline crossings are included in project scope. Major utility relocation of 24 -inch parallel water line is not in the basic scope of services. SECTION III - INFORMATION & SERVICES The "OWNER" will fumish any specifications, standards and other information which may relate to the project including GPS survey data. Aerial mapping data will be provided, free of charge, to the ENGINEER on magnetic media. FY962102'ENGAGR:jm -2 • • • SECTION IV - SERVICES TO BE FURNISHED BY THE "ENGINEER" DURING "DESIGN" PHASE The project will be designed and constructed to meet local street standards in accordance with the "OWNER'S" pavement design and drainage cntena. Construction specifications shall be based on "Standard Specifications for Highway Construction Edition 1993 of the AHTD" and latest special provisions and City of Fayetteville Specifications. The design concept with regard to street alignment, pavement section, geometncs, detours, nght-of-way, and utility relocation shall be submitted by the "ENGINEER" (in the form of a Preliminary Engineering Assessment) and approved by the "OWNER" pnor to beginning design work. The "ENGINEER" shall provide all field survey data from field work for designing the project and this shall be tied to the "OWNER'S" GPS control network. The ENGINEER" shall be responsible for obtaining, interpreting and evaluating geotechnical data for pavement design and embankment stability. The "ENGINEER" shall conduct preliminary design and prepare preliminary construction limits, required right of way, ownership map, perform all needed stability analyses, design of detours where needed, and preparation of maintenance of traffic plans detailing needed signing and striping during construction, as well as for permanent application after the completion of street construction. FY962102ENGAGR:jm -3 • • • The "ENGINEER" shall provide surveying, mapping, and related services as required to prepare Right-of-Way/Easement documents for the "OWNER'S" use in acquisition activities. The "ENGINEER" shall furnish plans to all utility companies affected by the project and shall conduct a coordination meeting among all affected utility companies to enable them to develop utility agreements regarding any necessary utility relocations. During the "design" phase of the project, the "ENGINEER" shall conduct final designs to prepare construction plans and specifications including final construction details and quantities, special provisions, cost estimates, make final field inspection with "OWNER", make any needed plan changes as a result of the final field inspection and all other work required to advertise and receive bids. Pnor to the start of construction, the "ENGINEER" shall establish benchmarks for elevation control and tie layout work to Fayetteville's GPS and provide centerline construction reference points/alignment at all PCs, PTs, and at 4 POTs for the proposed roadway. SECTION V - COORDINATION WITH "OWNER" The "ENGINEER" shall hold conferences throughout the design of the project with representatives of the "OWNER" to the end that the design, as perfected, shall have full benefit of the "OWNER'S" knowledge and be consistent with the current policies and construction practices of the "OWNER". The "OWNER" reserves the right to accept or reject FY962102:ENGAGR:jm -4 • any or all plans, but this stipulation will not relieve the "ENGINEER" of responsibility for the design of the project. SECTION VI - OFFICE LOCATION FOR REVIEW OF WORK Review of the work as it progresses under this Agreement shall be made at the "OWNER'S" City Engineer's office. SECTION VII - PRELIMINARY SUBMISSION The "ENGINEER" shall submit three (3) sets of preliminary plans and three (3) copies of the final plans for field inspections. SECTION VIII - FINAL SUBMISSION The final submission for the construction contract shall consist of the following: A. One (1) copy of all design calculations B. The originals of all drawings, specifications and contract documents. All design drawings on magnetic media shall be submitted on disks compatible with AutoCAD Release 12 software. C. The estimated cost of construction and a detailed estimate of time in calendar days required for completion of the contract. SECTION IX - ENGINEER RESPONSIBILITY DURING "BIDDING" AND "CONSTRUCTION" PHASES FY962102:ENGAGR:jm - 5 • • During the "Bidding" phase of the project, the "ENGINEER" shall provide all engineering and administrative services needed to obtain bids for the construction project, evaluate the bids, and consult with and advise the "OWNER" as to the acceptability of the best bidder. Dunng the "Construction" phase of work, the "ENGINEER" shall provide administrative and engineering services including resident construction observation services to determine whether the Contractor has met the requirements of the design plans and specifications. The "ENGINEER" shall review the Contractor's progress payment requests based on the actual quantities of contract items completed and accepted, and shall make a recommendation to the "OWNER" regarding payment. SECTION X - SUBCONTRACTING Subcontracting by the "ENGINEER" of any of the services provided herein, other than the subcontract with (not applicable) as attached to this Agreement shall require prior approval by the "OWNER" SECTION XI -.TIME OF BEGINNING AND COMPLETION The "ENGINEER" shall begin work under this Agreement within ten (10) days of notice to proceed and shall complete the plans for the construction contract within 85 calendar days. The above completion time is predicated upon the fact that the "OWNER" will cause to be processed approvals of interim work in an expeditious manner (5 working days per submittal). FY962102'ENGAGR:jm -6 SECTION XII - FEES AND PAYMENTS A. "Design" Phase Services: For, and in consideration of, the services to be rendered by the "ENGINEER", the "OWNER" shall pay the "ENGINEER" on the basis of actual salary costs for work - time directly connected with work chargeable to the project, plus payroll additives and general overhead costs of 176% of direct labor costs, plus direct reimbursable expenses associated with the project, plus a fixed fee which are payable as follows: 1) "Design" phase services, "surveying services", and preparation of the Ownership Map/Right-of-Way Plan Costs not to exceed: $44,720 2) Fixed fee for "Design" services: $ 5,366 3) Engineering contract amount for "Design" phase services not to exceed: $50,086 The basis of this upper limit and justification for the fee is contained in Appendix "A" attached hereto. Adjustment of the upper limit may be made should the "ENGINEER" establish and the "OWNER" agree that there has been or is to be a significant change in scope, complexity or character of the services to be performed; or if the "OWNER" decides to shorten the duration of work from the time period specified in the Agreement for completion of work and such modification warrants such adjustment. FY962102•ENGAGR:jm • • • Appendix "B" covers the classification of personnel and the salary rate for all personnel anticipated to be assigned to this project by the "Engineer'. Final payment for Design services shall be made upon the "OWNER'S" approval and acceptance with the satisfactory completion of the "Design" phase for the project. B. "Bidding" Phase Services: For "bidding" phase services rendered by the "ENGINEER", the "OWNER" shall pay the "ENGINEER" on the basis of salary costs for work -time directly connected with the project, plus payroll additives and general overhead costs of 176% of direct labor costs ( plus direct reimbursable expenses associated with the project), plus a fixed fee which are as follows: 1) "Bidding" phase services costs not to exceed: $1,996 2) Fixed fee for "Bidding" services: $ 240 3) Engineering contract amount for "Bidding" phase services not to exceed: $2,236 Final payment for "Bidding" phase services shall be made upon the "OWNER'S" approval and acceptance with the satisfactory completion of the "Bidding" phase of the project. FY962102:ENGAGR:jm -8 • • C. "Construction" Phase Services: For "Construction" phase services rendered by the "ENGINEER", the "OWNER" shall pay the "ENGINEER" on the basis of salary costs for work -time directly connected with the project, plus payroll additives and general overhead costs of 176% of direct labor costs (plus direct reimbursable expenses associated with the project), plus a fixed fee which are as follows: 1) "Construction " phase services costs not to exceed: $35,459 2) Fixed fee for "construction" phase services: $ 4,255 3) Engineering contract amount for "Construction" phase services not to exceed $39,714 (based upon an assumed construction penod not to exceed 150 calendar days.) Final payment for "Construction" phase services shall be made upon the "OWNER'S" approval and acceptance with the satisfactory completion of the "construction" phase of the project. D. "Geotechnical Investigation" Services: For geotechnical investigative services associated with design, the "OWNER" shall pay the "ENGINEER" on the basis of hourly rates and unit prices set forth in Appendix "C" a fee not to exceed $4,765. The basis of this upper limit and justification for the fee is contained in Appendix "D", attached hereto. FY962102•ENGAGRIm E. "Special" Services: For "Special" services, such as preparation of detailed construction staking, the "OWNER" shall pay the "ENGINEER" easements and/or as follows: 1) For 'Easement" preparation services, the "OWNER" shall pay the "ENGINEER" an estimated fee of $5,000, with the final negotiated fee for easement preparation to be determined after the completion of an Ownership Map and Preliminary Engineenng. 2) For "Construction Staking" services, if authorized in wnting separately from this Agreement, the "ENGINEER" shall establish roadway centerline rough grade staking with offset staking on one side at 100 -ft. stations, establish curb and gutter staking on both sides at 100 -ft. stations along tangents and 50 -ft. stations along curves, and perform drainage structures staking. This construction staking is to be performed by the "ENGINEER" one time only, with additional staking to be the responsibility of the Contractor . For this work, the "OWNER" shall pay the "ENGINEER" on the basis of actual salary cost for work -time directly connected with construction staking, plus payroll additives and general overhead costs of 176% of direct labor costs, plus direct reimbursable expenses, plus a fixed fee payable as follows: a) "Construction Staking" costs not to exceed: $ 9,897 b) Fixed fee for "construction staking": $ 1,188 c) Engineenng contract amount for "construction staking" services not to exceed $11,085 FY962102:ENGAGR1m - 10 • SECTION XIII - CHANGES The "OWNER" may at any time, by written order, make changes within the general scope of the contract in the work and services to be performed. If any such change causes an increase or decrease in the cost of, or the time required for, performance of this contract, an equitable increase or decrease shall be made in the upper limit contract amount, including fee or time of required performance, or both, and the contract shall be modified in writing accordingly. Any claim by the "ENGINEER" for adjustment under this clause must be asserted with thirty (30) days from the date of receipt by the "ENGINEER" of the notification of change; provided, however, that the "OWNER", if it decides that the facts justify such action, may receive and act upon any such claim asserted at any time prior to the date of final payment under this contract. Failure to agree to any adjustment shall be cause for a dispute concerning a question of fact within the meaning of the clause of this contract entitled SECTION XVII - MISCELLANEOUS PROVISIONS, (1) Dispute Resolutions. However, nothing in this clause shall excuse the "ENGINEER" from proceeding with the contract as changed. SECTION XIV - OWNERSHIP OF DOCUMENTS All documents, including original drawings, disks of CADD drawings and cross sections, estimates, specification field notes, and data are and remain the property of the "OWNER" The "ENGINEER" may retain reproduced copies of drawings and copies of other documents. FY962102:ENGAGR:jm -11 • • SECTION XV - POSTPONEMENT OR CANCELLATION OF THE CONTRACT It is understood that the "OWNER" will have the right to suspend or cancel the work at any time. A. Postponement - Should the "OWNER", for any reason whatsoever, decide to postpone the work at any time, the "OWNER" will notify the "ENGINEER", who will immediately suspend work. Should the "OWNER" decide during such suspension not to resume the work, or should such suspension not be terminated within a year, the work shall be cancelled as hereinafter provided. B. Cancellation - Should the "OWNER", for any reason whatsoever, decide to cancel or to terminate the use of the "ENGINEER'S" service, the "OWNER" will give wntten notice thereof to the "ENGINEER", who will immediately terminate the work. If the "OWNER" so elects, the "ENGINEER" may be instructed to bnng a reasonable stage of completion to those items whose value would otherwise be lost. The "ENGINEER" shall tum over all data, charts, survey notes, figures, drawings and other records or information collected or produced hereunder whether partial or complete. Upon such termination of the "ENGINEER'S" services, the "ENGINEER" shall be paid on an proportional amount of the total fee, Tess prior partial payments, based on the ratio of work done to the total amount of work to be performed. FY962102:ENGAGR:jm -12 • • SECTION XVII - MISCELLANEOUS PROVISIONS 1. Dispute resolution - Any dispute concerning a question of fact in connection with the work and having a financial value of $10,000, or less, shall be referred for determination to the Mayor of the City of Fayetteville whose decisions in the matter shall be final and conclusive. Disputes resulting from claims greater than $10,000 shall be subject to mediation. 2. Responsibility for Claims and Liability - The "ENGINEER" shall save harmless the "OWNER" from all claim and liability due to its (the "ENGINEER'S") activities, or those subcontractors, its agents, or its employees during the time this contract is in force. 3. General Compliance with Laws - The "ENGINEER" shall comply with all federal, state and local laws and ordinances applicable to the work. It shall be a professional engineer, licensed in the State of Arkansas. 4. Engineer's Endorsement - The "ENGINEER" shall endorse and recommend all plans, specifications, estimates and engineering data finished by it. All design shall be checked in accordance with accepted engineering practices. All plan quantities shall be checked and verified. FY962102:ENGAGR:jm -13 • • SECTION XVIII - SUCCESSORS AND ASSIGNS The "OWNER" and the "ENGINEER" each binds itself and its partners, successors, executors, administrators, and assigns to the other party of this Agreement, except as above, neither the "OWNER" nor the "ENGINEER" shall assign, sublet or transfer its interest in this Agreement without wntten consent of the other. Nothing herein shall be construed as creating any possible personal liability on the part of any officer or agent of any public body which may be party hereto. SECTION XIX - COVENANT AGAINST CONTINGENT FEES The "ENGINEER" warrants that it has not employed or retained by company or person, other than a bonafide employee working solely for the "ENGINEER", to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the "ENGINEER", any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the "OWNER" shall have the right to annul this contract without liability. FY962102:ENGAGR:jm -14 • IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the date and year first herein written. CITY OF FAYETTEVILLE By: ATTEST: k 2, A. Qt City Clerk how__ • M-! • r •, ........ , cJ McCLELLAND CONSULTING ENGINEERS, INC. By: FY962102.ENGAGR:jm , Vice President -15 APPENDIX "A" D ,|/12 | a a 2 s ' q■q£■© ` 7 !»- ®| OTHER nip FXP 8 ,$ 3(10- 75 I. 2 \ 0 CONST FN R I rl FR , to r- , - § t -L co co .yRE�.�. .- -- 12 to, cma et 8 4 . . . I DRFT. iID' CADD TFrIl , . §§ 1 40 1 �:12 em - aP cv co tv, WO o || , . e�- �, ,02�,-��,-WV�el . eoe=,-.o 62,- ,W W |§ ." """ 0. 2 " 2 . ",,_,",."„",". Fi,,...-- ,.,, .,�. t I al: 0112:1.:0 HRLY. RATE TASK DESCRIPTION - '.CONTRACT NEGOTIATIONS PRE -DESIGN MEETING WITH OWNER NOTICE TO PROCEEDIBEGIN DESIGN WORK EXECUTE CONTRACT SCHEDULING & BUDGETING IDENTIFY/LIST PROJECT COMPONENTS___ _ DEVELOP DESIGN CRITERIA FOR COMPONENTS PRELPAINARY ASESSMENT Plan, Profile B Goss Section Dralnaoe and Detours I | ! ! } Initial ROW/Easement Mao Meeting MN Owner PLANNING FOR FIELD SURVEYS I NOTIFY UTILITY COMPANIES TO MARK THEIR FACILITIES UTILITY COMPANIES TO MARK THEIR FACILRIES EXECUTION OF FIELD SURVEYS _ FIELD WORK NOTE REDUCTION/DRAFTING PRELIMINARY DESIGN i °| /)/ T mIcal Section d� \ Utility relocations Trate° Control Plans (3) Erosion Corsro1 Plans (3) OUTLINE SPECIFICATIONS PRELIMINARY COST ESTIMATE PRELIMINARY ENGR REPORT with Plana (3 Natal OA REVIEW OF PRELIMINARY ENGR. REPORT :OWNERS REVIEW OF PRELN9NARY ENGR REPORT & PUNS !DETAILED DESIGN | |// Plan and Profile Sheets (3) !2,! a ! ) f | Erosion Control DETAILED COST ESTIMATES PROJECT MANUAL front-end documents 1 | 0 \ aA REVIEW OF DETAILED DESIGN RE-EVALUATE SCHEDULE & BUDGET OWNER'S REVIEW with FIELD REVIEW _ .REVISIONS TO PLANS & SPECIFICATIONS REEVALUATE SCHEDULE A BUDGET / § p !.} |e/ enw| CO,_ 0 |.!m | Detail Sheets (31 ! §, -,.....����,....�.�E"P�74n,M.,g;e4SXA,P)R,g; �7 ,,,,:,,8;:2, EXTENDED COST |rEE q62!| | f `N 2g» % | » 0 \ 9° # 2i R ■ DIR/MGR ENGR. I ENPLS SURV. CA00 ORE/. SR. JR. CONST CORSI GR TECH. I SURV. SURV. CREW TECH. SUPV. DRFT DRFT CLER ENGR. OBSER \ E vena i- i-- N§. i 460 .t a it a34m 40 ri , 8 ea 51& re gag k ...l- %! §f LZ |( ) /}§§ ROUGH STAKING OF CENTERUNE 8 OFFSET STAKING AT STAKING DRAINAGE PIPE AND STRUCTURES STAKING CURB AND GUTTER a 100 FT. 8 V 50 FT. IN CURVE [T asRTR110TION STAKING PHASE SUsteT&L . � FINAL EASEMENT PREPARATION DEVELOP FINAL RIGHT -OF -WAV MAP/EASEMENT PLAN PREPARE INDIVIDUAL EASEMENT PIANS N ,$} �•||I Q ..� '00t 4 12 | !| Q0 /- RE-EVALUATE SCHEDULE B BUDGET RECOMMEND AWARD OF CONTRACT DECISION RY OWNER TO AWARD CONTRACT II wcuF NOTICE OF AWARD TO CONTRACTOR t} . 3 / REVIEW RONDSANSURANCE DOCUMENTS PRECONSTRUCTION CONFERENCEMOTICE TO PROCEED I rnucTPi trrine4 PFRCIDI 15O dimer Oen 1122 DAYMOR 81•R.UAYI } a /; §m / k | 7 1 | 2323282 =2343322 |rEE | f `N % | i- i-- 2 a it a34m 40 ri , 8 8 8 51& gag k ...l- %! §f LZ |( ) /}§§ ROUGH STAKING OF CENTERUNE 8 OFFSET STAKING AT STAKING DRAINAGE PIPE AND STRUCTURES STAKING CURB AND GUTTER a 100 FT. 8 V 50 FT. IN CURVE [T asRTR110TION STAKING PHASE SUsteT&L . FINAL EASEMENT PREPARATION DEVELOP FINAL RIGHT -OF -WAV MAP/EASEMENT PLAN PREPARE INDIVIDUAL EASEMENT PIANS PREPARE EASEAENT/ACOUISITION DOCUMENTS ,$} �•||I .0;e.; '00t • APPENDIX "B" CITY OF FAYETTEVILLE 24th STREET RECONSTRUCTION SALARY RANGES Project Director/Manager Project Engineer Design Engineer Project Surveyor Surveyor Survey Crew (2 men) Survey Crew (3 men) CADD Technician Clerical Senior Engr. Tech. Chief Draftsman Senior Draftsman Junior Draftsman Construction Engineer Construction Observer FY962102:SAL-24:jm • Lower Upper End End $22.00 19.00 13.50 13.00 10.00 18.00 25.00 9.00 7.00 16.00 15.00 10.00 6.50 15.00 15.00 $35.00 25.00 19.00 22.00 15.00 22.00 30.00 13.00 10.50 19.50 20.00 15.00 10.00 22.00 19.50 • • APPENDIX "C" CONSTRUCTION MATERIALS LABORATORY FEE SCHEDULE December 1995 Page 1 of 2 GENERAL: Laboratory Technician n Senior Engineering Technician "" Consultation, " Design Engineer Project Engineer Project Manager (Senior Engineer) Principal Engineer Travel Time or Standby Time Mileage $ 30.00 per hour 51.00 per hour 55.00 per hour 72.00 per hour 85.00 per hour 98.50 per hour As Noted Above 029 per mile SOILS: In -Place Compaction Test -Nuclear Gauge (minimum of 3 per trip) Liquid Limit, Plastic Limit, Plasticity Index Sieve Analysis -Washed No. 200 Sieve Analysis -Dry Soils Classification, Unified or AASHTO Laboratory Maximum Compaction Test -ASTM D 698 or AASHTO 99 Laboratory Maximum Compaction Test -ASTM D 1557 or AASHTO T 180 Potential Volume Change -Swell Pressure Califomia Bearing Ratio -CBR (including Proctor Curve) Shrinkage 13.50 each 45.00 each 20.00 per sieve 6.50 per sieve 100.00 each 100.00 each 100.00 each 100.00 each 250.00 each 50.00 each CONCRETE Concrete Mix Design Review Concrete Mix Design Confirm Concrete Mix Design Unit Weight and Yield Confirmation Concrete Cylinder Molding Concrete Cylinder Pickup (Technician & Mileage) Concrete Slump Test Concrete Air Entrainment Test 500.00 each 200.00 each 250.00 each 50.00 each 9.00 each As Noted Above 10.00 each 10.00 each (One slump test per set of cylinders molded by McCLELLAND is fumished at no additional cost.) FEE:MAT-IAB:095:jm " Subject to adjustment annually, on/about July 1st.