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HomeMy WebLinkAbout120-96 RESOLUTION• • RESOLUTION NO. 120-96 A RESOLUTION AWARDING BID NO. 96-63 IN THE AMOUNT OF $65,600 TO MOUNTAIN MECHANICAL CONTRACTORS, INC. TO REPLACE TWO AIR CONDITIONER UNITS AT THE POLICE AND COURTS BUILDING; AND APPROVAL OF A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby awards Bid No. 96-63 in the amount of $65,600 to Mountain Mechanical Contractors, Inc. and authorizes the Mayor and City Clerk to execute a contract to replace two air conditioner units at the Police and Courts Building. A copy of the contract is attached hereto marked Exhibit A and made a part hereof. Section 2. The City Council hereby approves a budget adjustment in the amount of $43,400 increasing Fixed Assets, Acct. No. 4470 9470 5801 00, Project No. 96019 by decreasing Fixed Assets, Acct. No. 4470 9470 5801 00, Project No. 96005 in the amount of $11,000 and Project No. 96006 in the amount of $32,400. A copy of the budget adjustment is attached hereto marked Exhibit B and made a part hereof. jeAS$!W AND APPROVED this a day of November , 1996. ` /% ...... - Y APPROVED: By: red Hanna, Mayor CONTRACT EXHIBIT A This contract executed this 30 day of October , 1996, between the City of Fayetteville, Arkansas, hereinafter called the City, and Mountain Mechanical Contractors, Inc. hereinafter called the Contractor, and having an address at 2210 S. School Street, Fayetteville, AR 72702 In consideration of the mutual covenants contained herein, the parties agree as follows: 1. The Contractor at his own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 96-63 as stated in CONTRACTOR'S PROPOSAL, and in accordance with the plans and specifications attached hereto and made a part hereof under Bid #96-63, all included herein as if spelled out word for word. • 2 The City shall pay the Contractor based on prices indicated in Contractor's Proposal. Progress payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. Amount of contract not to exceed $ 65,600.00 (sixty-five thousand, six hundred dollars) 3. The Contract documents which comprise the contract between the City and the Contractor consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 96-63 with the plans and specifications and conditions typed thereon. B. The Contractor's proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. 4 These Contract documents constitute the entire agreement between the City and the Contractor and may be modified only by a duly executed written instrument signed by the City and the Contractor. 5. Contractor shall not assign his duties under the terms of this agreement. 6 Contractor agrees to hold the City harmless and indemnify the City, against any and all claims for property damage, personal injury or death, arising from Contractor's performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7 The Contractor shall furnish a certificate of insurance addressed to the Owner, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, the Contractor shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workers' Compensation Statutory Amount Comprehensive (eneral & Automobile Tnsiirance Bodily Injury Liability Property Damage Liability $250,000 for each person injured. $500,000 for each accident. $100,000 accident. $250,000 for each aggregate. The premiums for all insurance and the bond required herein shall be paid by the Contractor. 8 If contract exceeds $20,000, Contractor agrees to furnish a Performance Bond, approved by the City, guaranteeing the performance of this contract, for not less than one hundred percent of the amount of this contract. Said performance bond shall be conditioned on full and complete performance of this contract and acceptance by the City of Fayetteville for the payment of all labor and materials entering into or incident to the proposed improvements. The Contractor agrees to • Ink • furnish proof of licensure as required under the terms of Act 150 of the 1965 Acts of the Arkansas Legislature. 9 If this project is $75,000 or above, wage rates must comply with the wage rate determination included in the specifications, issued in compliance with Arkansas labor laws. Contractor and indicated subcontractors will be required to complete a "Statement of Intent to Pay Prevailing Wages", a copy of which follows the Wage Rate Determination. 10. Contractor agrees to begin work within ten (10) days of notice to proceed and complete the work in a reasonable time period after notice to proceed. 11. All work called for herein shall be coordinated directly with Project Manager, or their designee. 12. This contract may be terminated by the City with 10 days written notice. The Contractor will be paid for completed and acceptable work and materials or equipment as required by the Contract Documents in connection with uncompleted work, executed in accordance with the contract documents prior to the effective date of termination, including fair and reasonable sums for overhead and profit on such work, 13. Contractor shall be responsible for meeting compliance with ,ADS regulations. 4 .*LTNESS ".t /4714 y% r j OUR HANDS ATTEST CITY CLERK AP AA PA ab ATTEST: SECRETARY THIS 30 DAY OF October , 1996. BY CITY OF FAYETTEVILLE, FAYETT'VI£ Ed ARKANSAS MAYOR Mountain Mechanical Contractors, Inc. FIRM NAME NAME AND TITLE 2210 S. School St. Fayetteville, AR 72702 BUSINESS ADDRESS 10/31/98 THU 09:23 FAX 501 376 2103 THE CASHION COMPANY 0001 Y'1"`Y'q-; «-e Yk' v a; ti -pyo YAJ.LA1`Ar ^"'^"£ e'TAF.x"7FRF. ra, +s a ".v"i13. a� pu.c ..DATES...,.,... yn p+ el ! %'F •t'S>� � e W. E. ? R 'a � �R" „ wa DATE DNMtDbtfll ;��--• )u .. .:- `- a a 70/31196 PRODUCER 501.376-0716 The CeShion Company. Inc. P.O. Box 950 THIS CERT' FICATB IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS N0 weirs u1'ON TUB CERTIFICATE HOLDER. TI1Lt CERTIFICATE DOES NOT AMEN), RXTCND OR ALTER TR COVERAGE AFFORDED RV THE ;hums !FLOW Little Rock, AR 72203 COMPANIES AFFORDING COVERAGE COMPANY A Amerisure Companies nevem) Mountain Mechanical COMPANY B Contractors. Inc. P.O. Box 249 conIPANY C Fayetteville AR 72702 COMPANY D .... « ... ¢tiY�Y.Yia VY veal)-� - . e.r t4Y.-, "' ..14 .. Y � ♦ a "s WK IJY.MY u`Yf.. Y�..[[✓ Y' 4 `,�+'Y )5`wYW�r�yeYQ °`l. 'T "'P �J 1w.. - S meJu.wv...n Y..?Ym: i Tib... .. sei�a.M`F� �S' '<kr ii.`r`a5.. � � .. a4 Siei'ud1 7'11131S INDICATED. CERTIFICATE EXCLUSIONS eC � TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE UEEN ISSUED TO TIIE INSURED NAMED AnOVR tole THE POLICY PERIOD NOTWRIISTANDING ANY REQNREMEN'.IERM OR COMIITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT 1'0 WHICII TIES MAY 51 ISSUED OR MAY PERTAIN. TIIE INSURANCE AFFORDED BY THE POLICIES DESCRIBED t ERRIN IS SUBJECT TO ALL TIIE TERMS. AND CONDITIONS OF SUCH POLICIA. LIMITS IIOWN MAY HAYS BEEN REDUCED kV PAID CLAIMS. CO Tyre OF INSURANCE POLICY NUMRRR POLICY EFT. POLICY EXP. LTR DATE (MM/DDIYY) DATE (MMlnnryl•I LIMIT$ CENERAI. LIABIL41Y GENERAL ACCRRCAIE 2000000 A X COMM. GENERAL LIABILITY CPP0262275 10/04/96 10/04/97 PROD.COM NOP AGG. 2000000 f:"a{ !CLAIMS MADE x OCCUR PERS. a MV. INJURY 1000000 OWNRR'Ra CONTRACT'S PROT EACII OCCURRENCE 1000000 Et RIS DAMACE(One nr.) 50000 Men EXP(Mr one perwnl 5000 AUTOMOBILE LIABILITY COM FINED SINGLE. A X ANYAvrO GCA1074733 10/04/96 10/04/97 LIMIT 1000000 —J ALL OWNED AUTOR SCHEDULED AFROS BODILY INJURY R'er meson) X III RED AUTOS BODILY INJURY X NONMWNFf) AUTOS IP.4 .cirlyA0 PItoresTY DAMAGE GARAGE. LIABILITY AUTO nNLY-EA ACCIDENT ANY AUTO OTHER TIIAN ALTO ONLY: :..ji,y,2.,:,'''.e.�.., EACH ACCIDENT AGGREGATE EXCESS LI ARIL ITV EACH OCCURRENCE 1000000 A XUMR RRLLA FORM 0002564$1 10/04/96 10/04/97 AGGREGATE 1000000 OTHER TIIAN UMDkthLA FORM %YORKERS COMIN:MI*1 I ON AND BMrLOYBRS' IJMILITV STATUTORY LIMRR.`>£:'; ..:.......:.:§LP.a.'.ti'v.'l ;:i A WC1090559 10/04/95 10/04/97 EACH ACCIDENT 500000 TIIE PROPRIRI'0RJ ['ARTNE RSIF.XRCIn1 YE —r INC!. DIS6LAE•POLIfY LIMIT 500000 OFFICERS ARP_' F.XCI. DISEASE -EACH EMPL. 500000 OTIItI( DRSCKIrTION O f OPER ATIONR9.00ATIONSrvrU1C1A_vSPECI A I. ITEMS JOB: FAYETTEVILLE POLICE ANO MUNICIPAL COURTS RENOVATION BID R96.6B ym..«.., .. , . ,....,., "•�ER3'fC(1CYYX'ft1p1,DI7R:": " <'..' . ...... -,:.,CliNccal.n1116Ni.!.._.11.... _ A r CITY OF FAYETTEVILLE SHOULD AM' OF TUE. ABOVE: DESCRIBED POLICIES RE CANCELLED BEFORE THE EXrrkATtON DATE TIIRRROY. THE ISSI INC COMPANY WII.I. KEWAVOR TO MAIL 10 DAYS wR ITT EN Noy In To TIIE CKIrTIFICATR 110LURR NAMFJ) TO TIIE 113 WEST MOUNTAIN FAYETTEVILLE, AR 72701 LEN'. RUT rnU.URr. TO MAII. SUCII NOTICE. SIt*i1. IMrOSE NO ODLICATION OR LIARILnY D U Or ANY KINPON TIIE COLI?ANY. 1'Te AGENTS OR RerRnsENTATIVPJ:. AVr1fONIY LO REPRESENTATIVE ,f 7v ,t n� //l(� vsA$11SiS:$'n��rY.r�Tr�� .I. .,.... ..f : SRI��IZ':£?S_'.°'_'Y"ir..«.. .: :_. ..'...,........2••.24- ..'.: _ ,..._. _-'L S:..a •. ,:.z... x .. '?'.%,:ts...'FtE.�I.....i!SJe'..-.m2':W, .r,'Y • EXHIBIT B City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 1996 Department: Division: Program: Police Polce Capital Projects Date Requested 10-29-96 Adjustment # Project or Item R quested: Funds to complete project 096019 Police HVAC Replacement Project or Item Deleted: NONE Justification of this Increase: The orginal buget estimate included the replacement of the two orginal air conditioning units on the roof with much smaller units. After having continuing problems with the thermostat control system it was decided it also must be replaced. An engineer from our local heating and air conditioning company came over and reviewed the system. He suggested the Department hire an engineer to write specifications for the system. Justification of this Decrease: Project # 96005 Uninterruptible Power Supply for the Police Department system computer was 811,480 under budget. Project N 96006 Emergency Generator has been moved to 1998. The Police Department roof replacement was also move to 1996. The roof replacement is estimated to cost $45,000 leaving 834,000. Account Name Amount Feed Assets 43,400 Account Name Amount Fired Assets Fixed Assets Increase Account Number Project Number 4470 9470 5801 00 96019 Decrease 11,000 Account Number Project Number 4470 9470 5801 00 96005 32,400 4470 9470 5801 00 96006 Ap oval Signatures a9p� Requ/�, d By Q�� Bus et Coor Department Director AdmiocEervices D ctor M C:U.OTIS\BUDFRM03. W K 1 (o -.w- �& Budget Office Use Only Type: A B CD Date of Approval Posted to General Ledger Entered in Category Log Budget Office Copy AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW /Zej 12 o- gh C/n ,. or/. / STAFF REVIEW FORM ! 1vc+n fu / /lrC /G^ MICR y�rp. y Y � .,.,3/ L ICI n icdS!'jy i3O f C L Y„ For the Fayetteville City Council meeting of �! FROM: Richard L. Watson Name Police Police Division Department ACTION REQUIRED: Approval of change order #1 and a budget adjustment to complete the HVAC replacements at the Police and Courts Building. COST TO CITY: $13,131.00 $ 70,400 Capital/HVAC Replacements Cost of this Request Category/Project Budget Category/Project Name 4470-9470-5801.00 $ 70,400 Account Number 96019 Capital Improvement Funds Used To Date Program Name $ -0- Project Number Remaining Balance Capital Improvements Fund Fund BUDGET REVIEW: Budget Coouflinator A Sc. Budgeted Item X Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE ice..,.,_, i Accou. l Att REVIEW: 3-4147 Date GRANTING AGENCY: Purchasing Officer Date 3-A 91 Date O3i/9, Date 34971 Date STAFF RECOMMENDATION: Approve change order #1 in the amount of $13,131 to the Mountain Mechanical Contract and the $13,200 budget adjustment. Division Head c D€par 'tment Dire or Administrative S Date Cross Reference Date 3-9417 ces Director Date 4 Ma or ' Date New Item: Yes Prev Ord/Re /ao - Orig Contract Date: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE MEMORANDUM TO: Mayor Fred Hanna FROM: Rick Hoyt, 'As'sistant Chief of Police DATE: March 3, 1997 SUBJECT: Approval of change order and budget adjustment for the HVAC improvements to the Fayetteville Police and Courts Building The City Council approved a contract to Mountain Mechanical to replace the air conditioners for the common areas on both floors of the Police and Courts Building. This contract was in the amount of $65,600.00. After the work was started the contractor determined the specifications written by Perry Butcher Architects were not accurate. There are three areas of concern. The first is the original plan was to re -use the refrigeration coils on each unit. These existing coils are too large to be attached to the new condensing units placed on the roof. Also both of these coils are old and would only last two to three years if the connection could be made. The second item omitted in the specifications was a relief air damper for the system controlling the first floor air conditioning. The third item was requested by Police Department staff. It is a counterbalanced damper located at the point fresh air is pulled into the building in each mechanical room. These dampers would prevent freezing during winter months in the mechanical rooms. Perry Butcher & Associates, Architects are absorbing all costs related to additional work caused by their incomplete plans, i.e., rewiring for the new coils. Additionally, the architect firm is picking up all costs required to expedite the project. The air conditioner units for these areas were removed early in February. Which means the Court room, lobby and the property evidence section of the first floor, as well as, the briefing room, squad room and the secretarial areas of the second floor have been without air conditioning since that time. With the approval of the attached change order for $13,131.00, these improvements will be completed within the next three weeks. CHANGE ORDER AIA DOCUMENT G701 OWNER ARCHITECT CONTRACTOR FIELD OTHER PROJECT: Mechanical Renovations for (name, address) Fayetteville Police & Courts Fayetteville Arkansas TO CONTRACTOR: (name, address) Mountain Mechanical Contractors, Inc. P.O. Box 249 Fayetteville, AR 72702 CHANGE ORDER NUMBER: 1 Bldg. DATE, March 3, 1997 ARCHITECT'S PROJECT P40: 96143 CONTRACT DATE: 11/26/96 CONTRACT FOR: General Construction The Contract is changed as follows: Item #1: Provide and install relief air damper for. AHU-1$-1,666.35 Item #2: Provide and install counterballanced damper on two relief ventilators $ 1,744.55 Item #3: Provide and install one dual circuit refrigeration coil for AHU-1 and one single circuit refrigeration coil for AHU-2 $ 9,719.49 Note: Item #3 is a maximum price and costs on this item will be tabulated on a time and materials basis. Any unused amount will be returned via deductive Change Order at conclusion of job. TOTAL THIS CHANGE ORDER ... $13,130.39 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) was Net change by previously authorized Change Orders The (Contract Sum) G9ild'f3]1RITEfuZ) prior to this Change Order was The (Contract Sum) ((nigt:113000I SCORE W.4 will be (increased) t) pfinDfaciax4 by this Change Order in the amount of 5 The new (Contract Sum) ccedrinaosncomectics including this Change Order will be S The Contract Time will he (lncreased)jS 1wW R by three weeks The date of Substantial Completion as of the date of this Change Order therefore is sixty six (66) consecutive calendar days from notice to proceed. NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. s 65,600.00 $ -0-." s 65,600.00 13,130.39 78,730.39 ( 21 ) days. Perry L. Butcher & Assoc. Mountain Mechanical Contr.Inc. City of Fayetteville A1161ECS B 131' Mo DATE AIA CONTTRAC'I'Ol2 P.O. Box 249 Address Fayetteville, AR 72702 BY 6 �a— DATE 3 — I•i '%I OWNER 113 West Mountain Address Fayett�villes AR 72701 BY D V1F X376/ q 2 CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • ma® • ©1987 • THE ANIERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. G701-1987 INSTRUCTION SHEET liOR AIA DOCUMI NT G701, CHANGE ORDER A. GENERAL INFORMATION 'LI 1. Purpose This document is intended for use in implementing changes in the AMork agreed to by the Owner Architect and Contractor. Execution of a otni- pieced G7(11 Bion indic:ucs tigrccmcot upon all the terns of the change, including any changes in the Contract Sum (or Guaranteed Maximum Price) and Contact Time. 2. Related Documents • This document was prepared for use under the terms of AIA general conditions Om published in 1987, including AIA Document A201. General Conditions of the Contact kir Construction, and the general conditions contained in AIA I)cx-u cents A107 and A117. 3. Use of Current Documents Prior R) using—any AIA doc stent, the user should consult the AIA, an r1 FA component chapter ora current AIA Documents Price List to determine the current edition of each dneuntent. 4. Limited License for Reproduction AIA Document 6701 is a copyrighted work and may not be reproduced or excerpted from in substantial pan without the express written permis- slnn of the A1A. The G71)1 document is intended 10 he used as a consumable—that k, the original document purchased by the user is intended w he consumed in the course of lacing used. There is no implied permission to reproduce this document, nor drxs membership in The American Institute of Architects confer any further rights to reproduce them. A limited license is hereby granted to retail purchasers to reproduce a maximum of len copies of a completed ar executed G701. but 'only for use in connection with a particular Project. B. CHANGES FROM THE PREVIOUS EDITION 1-nlike the previous edition, the 1987 edition of AIA Document G701 requires the signatures of the Owner, Architect and Conerans)r for salidio•. Changes to be made over the Contractor's object ion (with disputed terms to he settled afterwards; should he effected through the use of AIA Document 6711. Construction Change Directive. - C. COMPLETING THE G701 FORM 1. Description of Change in the Contract Insert a detailed descripti ll of the change to be made in the Contract by this Change Order, or other .supporting data to clarify the scope of the change eluding ne Drawings. Spccilicatinms. documents 2. Determination of Costs Insert the following information m cher. blanks j ri wider!, and strike out the terms in parentheses that do not apply: al the original Contract Sum or Guaranteed :Maxinnrn Price; h) the net change by pttwiouzlr ata borizcd Change. Orders (nptc that this docs not include changes authorized by COnsuttrtion Change Direc- tive unless such a change celS sullsequently agreed to by the Contractor and recorded as a Change Order): c) the Contract Sum or Guaranteed hluxinmm Price prior to this Change Order; d) the amount of increase or decrease, if any. in die Contract Sum or Guaranteed Maximum Price, acct e) the new Comate Sutra or Guaranteed Maximum Price as adjusted be this Change Order 3. Change in Contract Time Insert the following intim-nation in the blanks provided, and strike Out the terms in parentheses that do not at the amount in days of the increase or .decease, if :111V. inthe Contract Time; and h) the, date of Substantial Completittn, including any adjetstment effected by this Change C)rder D. EXECUTION OF THE DOCUMENT pply: Whci+ the Owner Architect and Conttack)r have reached agreement on the change to be made in the Contract- including any adjustments in the Con- tract Sum (1 r Guaninteed Maximum Price) and Contract if hue, the G701 do cume_nt should be executed in triplicate by the. Iwo parties and the Architect, each of whom rcuins an original- - 1/94 City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 1997 Department: Police Division: Police Program: Sales Tax Capital Date Requested March 3, 1997 Adjustment # Project or Item Requested: $13,200 in additional funding to complete the Police HVAC Replacement Capital Project. Project or Item Deleted: $13,200 from the Emergency Generator Capital Project. Justification of this Increase: The funds are needed to cover the installation and purchase of a relief air damper, back draft damper on two relief ventilators, and one dual and one single circuit refrigeration coil. These unforeseen items were not included in the original contract. Justification of this Decrease: The Emergency Generator Project has been moved to 1998. CREDIT - Increase Expense (Decrease Revenue) Account Name Amount Account Number Project Number Fixed Assets 13,200 4470 9470 5801 00 96019 DEBIT - Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Fixed Assets 13,200 4470 9470 5801 00 96006 Approval Signatures Requ sted By CD Budget Coo or epartment I ire or ("1, 3 397 Admin. rvices Di May 3/4.2 Budget Office Use Only 4 Type: A Date of Approval Posted to General Ledger Entered in Category Log Budget Office Copy AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM For the Fayetteville City Council meeting of FROM: Rirk_Hoovr. Asst. Chief of Police Police Name ACTION REQUIRED: Approval by MhyoYiHanna of Change Order #2 deducting $1,230.00 from the HVAC renovation contract between the City and Mountain Mechanical. Res.1620-96 cAh. o"d 5-6-97 knotin/14,'h Irrtc44n,'rq/ /'o/CC Division Police ILMED Department COST TO CITY: $ (1m230.00) Cost of this Request 4470-9470-5801.00 Account Number 96019 Project Number $ 83,600.00 Category/Project Budget $ 72,824.00 Funds Used To Date $ 10,776.00 Remaining Balance Capital HVAC Replacement Category/Project Name Capital Improvement Program Name Capital Improvement Fund Fund Bu 1 4i!!1 •g -t Coordinator REVIEW: X Budgeted Item Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE Acco City Attor eje I+ REVIEW: GRANTING AGENCY: 447,44AI-512717 Date AD Coordinator Purchasing Officer STAFF RECOMMENDATION: Date 5 -30-60 Date adAfte I rnal Auditor 78. Date 5-3-0-97 Date Approve change order #2 lowering contract amount to Mountian Mechanical by $1,230.00 Division Head DepartmentiftCt Director P_dministxative Services Director Mayor Date Cross Reference 53P -f7 Date fo-3 -97 Date Ad/ik 4447 Date New Item: Yes No Prev Ord/Res # : Re( 1.20 -€37. Orig Contract Date: • CHANGE ORDER AIA DOCUMENT G701 OWNER ARCHITECT CONTRACTOR FIELD OTHER PROJECT: Fayetteville Police & Courts (name, address) Mechanical Renovations 100 West Rock TO CONTRACTOR: Fayetteville, AR (name, address) Mountain Mechanical 2210 South School Fayetteville, AR 72702 The Contract is changed as follows: Item #1: Savings realised on Items 3 8.4 of CHANGE ORDER NUMBER: 2 DATE: May 6, 1997 ARCHITECT'S PROJECT NO: 96143 CONTRACT DATE: 11/26/96 CONTRACT FOR: Mechanical Renovations Change Order #1...DEDUCT $1,230.00 RECEIVED MAY 2 1 1997 MOUS iiiN MECHANICAL CONTRACTORS, INC. Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) was Net change by previously authorized Change Orders The (Contract Sum) ( prior to this Change Order was IThe (Contract Sunt) Rauzawaccitaccomotaap will ire (decreased) (unchanged) by this Change Order in the amount of The new (Contract Sum) ) including this Change Order will he The Contract Time will be ) (unchanged) by The date of Substantial Completion as of the date of this Change Order therefore is $ 65,600.00 s 13,130.39 $ 78,730.39 s- 1,230.00 .s 77,500.39 zero unchanged ( 0 ) days. NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. Perry L. Butcher & Associates. Mountain Mechanical Contr. City of Fayetteville ARCI I11 ECT 116 W CONTRACTOR OWNER We Address Roge BY P.O. Box 249 113 West Mountain I3Y� `11 DATE S-2/-97 Address Fayetteville, AR 72702 Address a ttevil e e AR 72701 DATE AIA BY DATE CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE.. N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. G701-1987 INSTRUCTION SHEET FOR AIA DOCUMENT G701. CHANGE ORDER A. GENERAL INFORMATION 1. Purpose This dominent is intended for use in implementing changes in the \Kirk agreed to by the Owner: Architect and Contractor. Execution of a com- pleted 6701 form indiaues agreement upon all the terms of the change, including any changes in the Contract Sum (or Guaranteed Maximum Price) and Conuact Time. 2. Related Documents .. "Ibis document was prepared for use under the tern's of ALA general conditions first published in 1987, including AMA f)( Intent A201, General Conditions of the Contract for Construction, and the general conditions contained in AIA Documents A107 and A117. 3. Use of Current Documents Prior to using any ATA document, the us Id consult the Al A, an AIA comp the Current ecU'11 of each document: OM chapter or a en t AIA Documents Price List to determine 4. Limited License for Reproduction AIA Document 6701 is a nipydghted work :red nae not be reproduced Or excerpted Iron in subscmtial part without the express wring) permis- sion of the AIA. The G701 document is intended to be used as a eotwmahlc—I hat is, the original document purchased by the user is intended to he consumed in the course of being used_ There k no implied permission to reproduce this document, nor docs membership in The American Institute of Architects confer any further rights to reproduce then. - A limited license is herebe granted to retail purc:hasets to apnxluce a maximum of len copies of a completed or executed G701. but only for use ill connection with a particular Project. B. CHANGES FROM THE PREVIOUS EDITION t"nlike the previous edition, the 1987 edition of A IA Document G701 requires the sig tures of the Owner :Architect and Co frac'tor for validity Changes to he made over the Connector's ohjec[iun (with disputed terms to be settled afterwards) should he effected through the use of AIA Document G714, Cona[ruc1i )n Change Duey ive. - - C. COMPLETING THE G701 FORM 1. Description of Change in the Contract Insert :1 detailed description of the change to he made in the Contract by this Change Order, induciing anv Drawings. Specifications, documents or other supporting data to clarify the .scope of the change 2. Determination of Costs Insert the roll iwiug infornruion in the blanks provided, and .strike out the terms in parentheses that du not apply to, the original Contract Sum lir Guaranteed Maximum Price: hi the net change lay previously authorized Change Orders (note that this does not include changes authorind by Comsunction Change Direc- tive unless such a change tsars subsequently agreed to by the Cutumctor and recorded its a Change Order); c) the Outliner Sunt or Guaranteed htaxinium Price prior u this Change Order; ch the amount of increase or decrease, if anv, in the Contmct Sum fir Guarvnlecd Maximum Price; and c) the neve Contract Sum or Guaranteed ,Maximum Pricc as adjusted by this Change Order. 3. Change in Contract Time Insert the Hallowing inkwmalion in the blanks provided, and .strike out the lerrns in parentheses than do Dot apply to the :unarm in days of the increase or decrease, if tiny In the Contract Time, and h) the date of Substantial Completion, including any adjustment effected by this Change Order_ D. EXECUTION OF THE DOCUMENT When the Owner. Architect and Contractor have reached agreement on the change to be made In the Contract tract Sunt (or Guaranteed Maximum ((rice) and Contract Time, the -(1701 document should the executed in u'iplic each of whomi- retains an original. 1/94 V adiustrnents in the Con- ) panics and the Architect, • • • • MAY -02-1997 16:42 MTN MECHANICAL P.O BOX 249 2210 SOUTH SCHOOL FAYETTEVILLE, AR 72702 May 2, 1997 Parry L Butcher & Associates P.O. Box 2076 Rogers, AR 72757 Attn. James Trimble Ref. Mechanical Renovations For Fayetteville Police & Courts Building Dear James, 501 521 9022 P.02/02 (501)521-4886 FAX(501)521-9022 I have calculated a cost savings of which we may give the City Of Fayetteville in reference to the last change order. A deductive change order in the amount of 31230.00 is allowable. Please start the deductive change order going. If you need any additional information from me please call. I plan to have the final walk-through as soon as our paper work for this deductive change order is completed. Operation and Maintenance Manuals wr11 be available at that time. Sony about the brief lapse in time we have experienced closing out this project. Our final controls and mechanical adjustments have required a little more then we had thought. Everything looks good now. 1 am certain we have given the City of quality system and they will be a satisfied customer. Cordially, Z tw_ Eddie Tucker. El Project Manager TOTAL P.02 MAY -02-1997 17:21 501 521 9022 96% P.02 _,AR. 7010-01 P9. 2 Feb. 28, 1997 • • • Item # 3 Furnish and install one dual circuit refrigeration coil for AHU-1. 4 Fumish and install one single circuit refrigeration coil for AHU-2. Time required for installation is 5 weeks MMC Mat'I tax labor Subs sheetmetal controls electrical $ 3,317.18 1,825.60 0.00 165.76 Total $ 9,71949 c. 0:- $'s I) ITS 3 To reduce installation time to 2-3 weeks ADD... $ 862.50, p Q?Y DI$.Ec�- 1 t_8� To Note 1) This work could be performed on a cost plus basis for a possible savings to the owner. 2) See attached shop drawings of coils. Change Order Request Prepared By: foece...; Tyr Eddie Tucker Project Manager