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HomeMy WebLinkAbout109-96 RESOLUTION• RESOLUTION NO. 109-96 A RESOLUTION AWARDING BID NO. 96-57 IN THE AMOUNT OF $35,000 TO TIME STRIPING, INC. FOR THERMO-PLASTIC STRIPING. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby awards Bid No. 96-57, in the amount of $35,000 to Time Striping, inc. for thermo-plastic striping; and authorizes the Mayor and City Clerk to execute a contract in said amount. A copy of the contract is attached hereto marked Exhibit "A" and made a part hereof. ..----PASSEDAND APPROVED this 15th day of October , 1996. o`er- .alfa r ' •``e O ir• ;NLN%. 4 t ATTEST By: Traci Paul, City Clerk APPROVED: By: F Hanna, Mayor EXHIBIT A CONTRACT This contract executed this /r iti day of 74o .4e`, 1996, between the City of Fayetteville, Arkansas, hereinafter called the City, and -rime STRIPItAti, hereinafter called the Contractor, and having an address at P o. Bog i n , \fad Soge4, A aaa 129Sro In consideration of the mutual covenants contained herein, the parties agree as follows: 1. The Contractor at his own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision,bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 96-57 as stated in CONTRACTOR'S PROPOSAL, and in accordance with the plans and specifications attached hereto and made a part hereof under Bid #96-57, all included herein as if spelled out word for word. 2 The City shall pay the Contractor based on prices indicated in Contractor's Proposal. Progress payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. Amount of contract not to exceed $26000.00 3 The Contract documents which comprise the contract between the City and the Contractor consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 96-57 with the plans and specifications and conditions typed thereon. B. The Contractor's proposal. C The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City and the Contractor and may be modified only by a duly executed written instrument signed by the City and the Contractor. 5. Contractor shall not assign his duties under the terms of this agreement. 6. Contractor agrees to hold the City harmless and indemnify the City, against any and all claims for property damage, personal injury or death, arising from Contractor's performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. The Contractor shall furnish a certificate of insurance addressed to the Owner, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, the Contractor shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workers' Compensation Statutory Amount comprehensive General & Automobile insnranre Bodily Injury Liability Property Damage Liability $250,000 for each injured. $500,000 for accident. $100,000 accident $250,000 person each for each aggregate. The premiums for all insurance and the bond required herein shall be paid by the Contractor. 8. If contract Performance performance exceeds $20,000, Contractor agrees to furnish a Bond, approved by the City, guaranteeing the of this contract, for not less than one hundred percent of the amount of this contract. Said performance bond shall be conditioned on full and complete performance of this contract and acceptance by the City of Fayetteville for the payment of all labor and materials entering into or incident to the proposed improvements. The Contractor agrees to furnish proof of licensure as required under the terms of Act 150 of the 1965 Acts of the Arkansas Legislature. 9. Contractor agrees to begin work within ten (10) days of notice to proceed and complete the work in a reasonable time period after notice to proceed. 10. All work called for herein shall be coordinated directly with Project Manager, or their designee. 11. This contract may be terminated by the City with 10 days written notice. The Contractor will be paid for completed and acceptable work and materials or equipment as required by the Contract Documents in connection with uncompleted work, executed in accordance with the contract documents prior to the effective date of termination, including fair and reasonable sums for overhead and profit on such work, 12. Contractor shall be responsible for meeting compliance with ADA regulations. YEzIj:. WITNESS OUR HANDS THIS Ar244 DAY OF noio6eh , 1996. /A .•e CITY OF FAYETTEVILLE, ”1' . 1 FAYETT ILLE, ARKANSAS 44 tj S BY i7e MAYOR ATTHST: CITY CLERK ATTEST variegairrjr_ PUS T,MC S' MPfl4 FIRM NAME BY� Wa .5i, e�, � NAME AND TITL 3cg 12310 c.\ P»geA5, AR 1Zg5, BUSINESS ADDRESS • CITY OF FAYETTEVILLE, ARKANSAS General Terms and Conditions All bids shall be submitted in a sealed envelope and must be submitted on forms provided by the City. 2. The item bid and the bid number shall be stated on the face of the sealed bid envelope. 3. Bidders shall include all applicable local, state, and federal sales tax in bid. The responsibility of payment shall remain with the successful bidder. 4. Bids received after the date and time set for receiving bids will not be considered. 5. The City reserves the right to accept or reject any or all bids, waive formalities in the bidding and make a bid award deemed to be in the best interest of the City. The City shall be able to purchase more or less than the quantity indicated subject to availability of funds. The bid price shall remain good and firm until project is completed. 7. All products delivered shall comply with applicable standards of quality. Any exceptions to the requirements of the City of Fayetteville must be noted on the Bid Form. 9. Prices shall include all labor, materials, overhead, profit, insurance, etc., to cover the furnishing of the items bid. 10. Each bidder shall state on the face of the bid form the anticipated number of days from the date of receipt of an order for delivery of equipment and installation to the City of Fayetteville. 11. Copy of the warranty shall accompany the bid, and any exceptions to the warranty shall be clearly noted on the bid form. 12. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. 13. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. • 14. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation of bid. 15. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at (501) 575-8289 to insure receipt of their bid documents prior to. opening time and date listed on the bid form. 16. If products and/or components other than those described in this bid document are proposed, the bidder must include complete descriptive literature and technical specifications. All requests for additional information must be received within five working days following the request 17. Bids must be hand delivered or received by mail in the Purchasing Office, Room 306, 113 W. Mountain St. Fayetteville, AR 72701, on or before the time of closing listed on the face of the bid. 18. Terms and conditions spelled out in the attached contract should be read carefully. The successful bidder shall sign and return the contract with copies of certificates of insurance within 10 days of notice of bid award. 19. Projects $20,000 or over require a 5% bid bond Projects $20,000 and over require a 100% performance and payment bond to be submitted before notice to proceed is given. 20. Bids exceeding $20,000 require a contractor's license. INVITATION TO BID BID # DATE ISSUED: DATE AND TIME OF OPENING: 96-57 Spet. 4th, 1996 Sept. 20, 1996 at 11:00 a.m. BUYER. DATE REQUIRED: City of Fayetteville, AR 30 DAYS ARO F 0. B BUYER'S PHONE # GUARANTEED DELIVERY DATE. Fayetteville, AR • (501) 575 8289 ITEM # DESCRIPTION QUANTITY UNIT PRICE TOTAL 1 Hot Applied Thermoplastic White (4") Linear Feet Approx. 9,400 2 Hot Applied Thermoplastic Approx. 3 Hot Applied Thermoplastic 4 Hot Applied Thermoplastic 5 Hot Applied Thermoplastic Approx. (Railroad Emblems) Each 0 ,3S 3a�Do Yellow(4") Linear Feet 63,400 r 3S .R:7,1630(00, Approx. (Arrows) Each 35 Approx. ("ONLY") Each 20 /O0•0D 17S,oA 350o<on' '7CO.oO * All pavement marking material and lay down procedures must meet current AHTD specifications. TAX: RESTRICTIONS OR EXCEPTIONS :GRAND TO THE BID MUST BE NOTED: 'TOTAL: More or Tess of the quantities indicated may be purchased. For tabulation purposes use highest quantity to figure totals. EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. UNSIGNE NAME OF FIRM PHONE: :TAX PERMIT: BIDS en e Sfr-f ,-vqq ) Tn/C. 6-01-11/1104,5-3--;D /l 7ff7& 17 —Coo ( WILL BE BUSINESS ADIIRESS: CITY ANDjSTATE: ZIP' REJECTED 20e Lam K,3 (o �N 2O 1 artre.vr 4)? 7x95—(9 AUTHORIZED SI NATURE. TITLE: DATE. Sec./Tti.)-5 . 9 -13 - 5 G 32/ 59/ac • 01 s 3 2 2 v v v v v OPPPP A8 0313112130 :AUVWM1f1S AUVMV MO D Q 2 2 0 2 m O Sale JO NOI1V1Aen w ATl ❑ ❑ ❑ 03BIf1O3H MOB 018 A N > m Ilr 2P > m § N N 9 > CO i D lA > w til g D N > co f0 BIDDER: ADDRESS: D m� 41 m D pyD 4f m D D fDf n W 7 • BID NO.c`. 5/7 PROJECT NO. _O� 4 c 1 EXT. COST • UNIT/OUANT COST EXT. COST c (IA O C " g. 4 UNIT/OUANT COST H UNIT/OUANT COST EXT. COST UNIT/OUANT COST EXT. COST EXT. COST UNIT/OUANT COST UNIT/OUANT COST a, V) A ii ii d t gij- A V 0 z ITEM C k m m m EXTENSION D Q 2 2 0 2 m O Sale JO NOI1V1Aen w ATl ❑ ❑ ❑ 03BIf1O3H MOB 018 A N AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW For the Fayetteville FROM: Randy Allen Name ,STAFF REVIEW FORM City Council meeting of NLA Rel, /09-9/ p "e n o/. / /-6-97 7,Me S""A' L S 1 -re tit Street Division public Works Department ACTION REQUIRED: To approve an amendment to Contract #567 in the amount of $10,000 to fund additional Street Pavement Markings. COST TO CITY: $10.000 Cost of this request 4470-9470-5809.00 Account Number 96025 Project Number $761.000 Category/Project Budget $697.835 Funds Used to Date $63.165 Remaining Balance Bi -House Pavement Imp. Category/Project Name In -House Pavement Imp. Program Name Sales Tax Fund BUDGET REVIEW: X Budgeted Item Budget Coordinator Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: Accounting n._ r Purchasing Officer GRANTING AGENCY: /2-3/4‘ Date /-2.- 9% Date -a fir/ Date toJa'nhOJ;eJok ADA CoordinatoDate A-02-97 1 rnal Auditor Date STAFF RECOMMENDATION:Approve an amendment to contract #567 for additional Pavement Marking Department Director Administrative ices Director Mayo Date Date 174/17 Date 1/1/7 Date Cross Reference New Item: YES NO Prev Ord/Res #: 109-96 Orig. Contract Date: 10-15-96 • AGREEMENT WITH • AMENDMENT TO THE AMENDMENT i / �j This is an amendment to the Agreement for Pvl /p�w�gPs✓! P2C.r __ � executed on the iday of _a 19 91 between the City of (/ Fayetteville, Arkansas and J. or Additional services required due to clue'? ey4 P_ ale/.7 /015 `r • Qou1.s�/Dv�# The charge for the additional services shall not exceed s 10,000 • CITY OF FAYETTEVILLE: Mayor Company 56, 02_ $70 /%Iris.. • • Title Date /Ak7 Date />/q FOR OFFICE USE ONLY Existing P.O. # Contract # FAYETTEVILLE GIB VENDOR NO. 02381 (CHASE ©HOER TIME STRIPING INC ATTN: HAROLD TOWNSON P 0 BOX 1236 VAN BUREN AR 72956 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas PURCHASE ORDER # 0049279 DATE 10/21/96 TERMS FOB FAYETTEVILLE 0/00/00 NET 30 DAYS Item No. Unit Qty. of Issue Description and Account Number Unit Price TOTALS 1 1.00 EA BLANKET PO THERMO-PLASTIC PAVEMENT MARKINGS BID #96-57 ( 4470 9470 5809 00 96025 eOt-rrP,4CT" c5,2 F2 113 c 2G-�-5-? SHIP TO: CITY OF FAYETTEVILLE STREET DEPT 1455 HAPPY HOLLOW FAYETTEVILLE AR 72701 RCOCHRAC RALLEN P. o . 35000.000 35000.00 1) Purchase Order Total: 35,000.00 DEPARTMENT VERIFICATION RECD./ED DEPT HEAD APPROVAL AMOUNT TO PAY NP VERIFICATION S BY DATE -� C— 12' 100b PURCHASING VERIFICATION PRICE CHANGE VERIFICATION RETURN CHECK TO SENO COPY TO ADDITIONAL APPROVAL CHECK# DOES NOT MEET PURCHASING POUCY CONTRACT PAYMENT OTHER APPROVED BY PROJECT # THIS PAYMENT S PREVIOUS PAYMENT(S) S TOTAL PYMT(S) S BALANCE S DEPT. WHEN COMPLETE DELIVER TO ACCTS. PAYABLE FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Contract Review Committee FROM: Randy Allen, Street Superintendent 7f,Q DATE: December 18, 1996 SUBJECT: Contract Amendments I am requesting an amendment to contract #595 in the amount of $20,000 to Mobley Contractors, Inc. This contract provides for the installation of ADA curb ramps in conjunction with the In -House Pavement Improvements Program. As a result of paving in 1996 an additional 49 ramps are ready for installation. I am also requesting an amendment to contract 0567 in the amount of $10,000 to Time Striping, Inc. This contract provides for the striping of streets paved in conjunction with the In -House Pavement Improvement Program. We have been asked to stripe the employee parking lot and the parellel parking spaces in the downtown area to Dickson Street that was not planned for at the time of issuance of the purchase order.