HomeMy WebLinkAbout92-95 RESOLUTION•
1
RESOLUTION NO. 92-95
A RESOLUTION AWARDING A CONSTRUCTION
CONTRACT 1'O HMG, INC., IN THE AMOUNT OF
$1,231,073.60, PLUS A 5% PROJECT CONTINGENCY OF
$61.554.00 FOR SEWER LINE REHABILITATION, WHITE
RIVER WATERSHED MINISYSTEM 18B/C.
BE IT RESOLVED BY THE ('ITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. The Council hereby awards a construction contract to HMG, Inc., in the
amount of $1,231,073.60, plus a 5% protect contingency of $61,554.00 for sewer line
rehabilitation, White River Watershed Minrsystem 18B/C, and authorizes the Mayor and City
Clerk to execute same. A copy of the contract is attached hereto marked Exhibit "A" and made
a part hereof.
PASSED AND APPROVED this j.ii day of June 1995.
APPROVED:
By:
A7"1'ES'f:
Traci Paul, City Clerk
Fred Hanna, Mayor f 1
r
•
STAFF REVIEW FORM
AGENDA REQUEST
XXX CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of N/A- Mayor Approval.
FROM:
David Jurgens
Nana
•
1•
Water & Sewer Public Works
D:v:a:on ]apartment
ACTION REQUIRED: The Mayor sign Change Order #1 to the construction
contract with HMG, Inc., for Sanitary Sewer Rehab, White River
minisystem 18B/C, for a contract increase of $4,000.00. These
funds are well under the approved contingency of $61,554.00.
COST TO CITY:
$_4 000.00 $1.292,627.60 White Riv Mini 18B/C
Cost of thin request Category/Pro,ect Budget
5400-5700-5815.00
Account Number
90012-8220
Project Hunker
$1.231 073.60
runds used to date
$61.554.00
CetegoryyProject Name
Sewer Rehabilitation
Program Name
Water and Sewer
Remalr]rg Balance rand
ET REVIEW: X Budgeted Item Budget Adjustment Attached
Budget C..rdlreto
Acninlstrat:ve Services Director
CONTRACT/GRANT/LEASE REVIEW:
l
Account . Manager
ity Atter e
rcsing oft_eer
hAPF*E9
d5
Di on N
Date
/2'1'">S
Date
Date
GRANTING AGENCY:
/OA Cocr»nator
1)(1;•rte
e1 Auditor
61 TA- .
.1
Date
Date
EMENDATION: Staff recommends approving the change order.
%tiOjPM 101(1 fr
M a
De tae,t Direct r
Adm:,:err
Mayor
REHAB—BW VLSI a —607 . lH:
late
Cross Reference:
Da•e New Item: YES NO
10,2�1� 5
Date Prev Ord/Res #: 92-95
/��j�/1
Date
Orig Contract Date:06/20/95
•
14AS 1''ETIi i `T i a�I
•
THE CITY OF 'AVETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To:
Thru:
From:
Date:
Mayor
Kevin Crosson,
David Jurgens,
Fred Hanna
Public WorksNDire for+1111{
.c "'V
Water/Sewer �
October 18, 1995
Re: Change Order Number 1 to Construction
Minisystem 18B/C Sanitary Sewer Rehabilitation
Contract,
, HMG, Inc.
1. General. The attached change order reflects changes in the
sewer rehabilitation contract with HMG, Inc., which have been
identified to date. This change is required in order for the
project to accomplish its mission of eliminating inflow into this
portion of the sewer system and reducing the sewer overflows at
these points and downstream.
2. Work Item. The work to be performed in this change order
involves replacing a 10' section of 12" pipe which is broken and
which has significant air voids around the pipe. This creates both
a potential safety problem and allows rain and ground water to
enter the sewer system.
3. Budgeting. Funds for this change order will come from the
contingency established for this project in Resolution 92-95
(attached), by which the original contract was approved. The
contingency contains $61,554.00. This change order will reduce
that amount by $4,000.00, leaving $57,554.00 in contingency funds.
4. Staff Recommendation. The Staff recommends that the change
order be approved in the amount of $4,000.00, out of the
contingency funds established for this project.
Enclosures:
Agenda Review Request
Proposed Change Order Number 1
Resolution 92-95
REHAD-s[0OLS18-6 V 8. DzP
CHANGE ORDER
SHEET 1 OF 3
CHANGE
ORDER NO.
OWNER: Fayetteville, Arkansas
PROJECT NAME: Sanitary Sewer Main
Replacement and Rehabilitation
White River Watershed
Mini System 18 BJC, Contract II
LOCATION:
.Fayetteville, Arkansas PROJECT NO. 18-1152-00
CONTRACTOR: }IMG, Inc. DATE: Oct. 10. 1995
I. DESCRIPTION OF CHANGES INVOLVED:
The following changes are hereby made to the Contract Documents:
Establish a Lump Sum Price for a 10 LF Point Repair starting at
the downstream end of Manhole (18B/C)130 and going east 10 LF.
The manhole connection has a void around the existing 12 -inch VCP
which allows inflow into the manhole. The 12 -inch VCP will be
replaced with a 12 -inch PVC pipe and the void repaired at the
connection with the manhole.
Point Repair 2030
1 Lump Sum
$4,000.00
Change Order
City of Fayetteville
Sanitary Sewer Improvements
SHEET 2 OF 3
CHANGE
ORDER NO. 1
II. CHANGE ORDER CONDITIONS:
1. Any additional work to be performed under this Change Order
shall be carried out in compliance with the Specifications
included in the preceding Description of Changes involved, as
and under the provisions of the Original
Contract, including compliance with applicable Equipment
Specifications, General Specifications, and Project
Specifications for the same type of work.
2. This Change Order unless otherwise provided herein does not
relieve the Contractor from strict compliance with the
guarantee provisions of the Original Contract, particularly
with those pertaining to performance and operation of
equipment.
3. Contractor agrees there will be no additional extensions of
contract time and no additional increase in Contract Price
granted for this Change Order or any previous Change Orders.
4. The Contractor expressly agrees that he will place under
coverage of his Performance, Labor and Material, and
Maintenance Bonds and contractor's Insurance all work covered
by this Change Order. The Contractor will furnish to the
Owner evidence of increased coverage of his Performance, Labor
and Material, and Maintenance Bonds for the accrued value of
all Change Orders which exceeds the Original Contract Price by
twenty percent (20%).
III. ADJUSTMENTS IN CONTRACT TINE
1. Final Completion Date
of Original Contract
2. Net change due to all
previous Change Order
December 29, 1995
0 Days
3. Final Completion Date not including
this Change Order No. 1 December 29, 1995
4. Addition to Contract Time due
this Change Order No. 1
a. Avoidable Delay Extension 0 Days
b. Unavoidable Delay Extension 5 Days
5. Final Completion Date including
this Change Order No. 1 January 3, 1996
Change Order
City of Fayetteville
Sanitary Sewer Improvements 2
•
•
SHEET 3 OF 3
CHANGE
ORDER NO.
:V. ADJUSTMENTS IN AMOUNT OF CONTRACT:
1. Amount of original Contract $ 1.231.073.60
2. Net (Addition)(Reduction) due to all previous Change Orders
Nos. to ---
3
3 Amount of Contract not
including this Change Order $ 1.231,07B.60
4. (Addition) (Reduction to
Contract due to this Change
Order
5. Amount of Contract including
this Change Order
RECOMMENDED FOR
ACCEPTANCE:
4,000.00
1,235,073.60
(For RJN Group,
ACCEPTED: CONTRACTOR
By:
1�arie 6JC,. ( tO/,I / 9f')
Date
Si
OWNER:
By:
Signa
( D 'Z
esentatave -2s
/ ate
/114/66---- /1%17 1
re of Authorized
Change Order
City of Fayetteville
3 Sanitary Sewer Improvements
STAFF REVIEW FORM
__ AGENDA REQUEST
XXX CONTRACT REVIEW
GRANT REVIEW
•
For the Fayetteville City Council meeting of N/A- Mayor Approval.
FROM:
David Jurgens
Name
Water & Sewer Public Works
DFv:e_on -leper rem
ACTION REQUIRED: The Mayor sign Change Order #2 to the construction
contract with HMG, Inc., for Sanitary Sewer Rehab, White River
minisystem 18B/C, for a contract decrease of $78,034.90 and to
reimburse $1,755 in previously deducted excess engineering
payments. This change order represents the final work performed in
the contract.
COST TO CITY:
$ (78 034 90) $1.292,627.60
Cost of tills regt.est Cetegcry/iralect Padget
5400-5700-5815.00 $1,2354_073.60
Account Nar ar Funds deed to date
90012-8220 $57,554.00
Pra+ect Number
Kern_,_nq Be -erre
White Riv Mini 18B/C
ratego-y,P-n'ert Nero
Sewer Rehabilitation
FrOgrem Name
Water and Sewer
Fund
BUDGEF REVIEW: X Budgeted Item
/ f I
Budget C
Budget Adjustment Attached
Aam n:attettve Sarv..es tractor
CONTRACT/GRANT/LEASE REVIEW:
rlty Atto-ne
eraheslnq O1f1e,
Date
/1- 27-5 y�
-tate
I -z ?
RECOMMENDATION:
0
Departmen
Dl rectrr
PEUAB-SW`,M9i8-609. CO
-tate
GRANTING AGENCY:
ADA Coordlrator
:,t erne: Audit o:
Staff recommends
Date
Date
1 r
9%/ 7pc-
rate
Date
Date
Date
approving the change
Cross Reference:
New Item: YES NO
Prev Ord/Res #: 92-95
Orig Contract Date:06/20/95
FAVI-l_4i��A 1 Ji JF
T.E C V OC FAVErEVILLE ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Mayor
Thru: Kevin
From: David
Fred Hanna
Crosson, Public Work\iA-lector
Jurgens, Water/Sewer
Date: December 22, 1995
Re: Change Order Number 2 to Construction
Minisystem 18B/C Sanitary Sewer Rehabilitation,
Contract,
HMG, Inc.
1. General. The attached change order reflects the final changes
in the sewer rehabilitation contract with HMG, Inc., with a net
contract reduction of $78,034.90. This change is required to close
out the project. The change order includes reimbursement of
$1,755.00 to HMG for excess engineering costs which were deducted
from previous payments. These excess engineering costs are
withheld any time inspectors are required to work overtime. The
work in the project was completed faster than expected, resulting
in a savings in the total engineering costs. Thus, the request for
the excess engineering costs to be reimbursed is valid.
2. Work Items. The work items not being performed are all unit
price items which could only be estimated prior to construction.
HMG, Inc., has completed all work required to accomplish the
mission under the contract.
3. Purchase Requisition. No purchase requisition change order is
required as the final payment submission will close out the
existing purchase requisition.
4. Staff Recommendation. The Staff recommends that the change
order be approved to reduce the contract amount by $78,034.90, and
to approve reimbursement of $1,755.00 of excess engineering funds
which were deducted from previous payments.
Enclosures:
Agenda Review Request
Proposed Change Order Number 2
Resolution 92-95
nemAB-sw,uiA-410.nen
•
DEC -1.3-19:='
•
• a^ ...LAI-
CHANGE ORDER
SHEET 1 OF 6
CHANGE
ORDER NO. 2
OWNER: Fayetteville, _Arkansas
PROJECT NAME: Sanitary Sewer Main
Replacement and Rehabilitation
White River Watershed
Mini System 18 B/C, Contract ILI
LOCATION:
Fayetteville, Arkansas PROJECT NO. 18 -1162 -OO
CONTRACTOR: HMG, Inc.
DATE: Decenber 15. 1995
I. DESCRIPTION OF CHANGES IN OLVEb:
The following changes are hereby mad.to the Contract Documents:
A. Adjustment of quantities to reflect the final quantities as
built.
Net reduction to Contract including
Chanrin Order No. 1 $78,034.90
B. lteimburae Cvntlaetez tor oxcskiii rine i i,nexinv 440to Which laare
withheld from monthly ray requests. Contractor finished work
ahead of schedule resulting in a saving of engineering cost.
$1,755.00
Change order
City of Fayetteville
1 Sanitary sewer Improvements
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SHEE: 5 OF 6
CHANGE
ORDER NO. 2
II. CHANGE ORDER CONDITIONS:
1. Any additional work to be performed under this Change Order
shall be carried out in compliance with the Specifications
included in the preceding Description of Changes involved, as
and under the provisions of the Original
Contract, including compliance with applicable Equipment
Specifications, General Specifications, and Project
Specifications for the sane type of work.
2 This Change Order unless otherwise provided herein does not
relieve the Contractor from strict compliance with the
guarantee provisions of the original contract, particularly
with those pertaining to performance and operation of
equipment.
3. Contractor agrees there will be no additional extensions of
contract time and no additional increase in contract Price
granted for this Change Order or any previous Change Orders
4. The Contractor expressly agrees that he will place under
coverage of his Performance, Labor and Material, and
Maintenance Bonds and Contractor's Insurance all Work covered
by this Change Order. The Contractor will furnish to the
Owner evidence of increased coverage of his Performance, Labor
and Material, and Maintenance Bonds for the accrued value of
all Change orders which exceeds the Original Contract Price by
twenty percent (20%).
III. ADJUSTMENTS IN CONTRACT TIME
1. Final Completion Date December 29, 1995
of Original Contract
2. Net change due to all 5 Days
previous Change Orders
3. Final Completion Date not including January 3, 1996
this Change Order No. 2
4. Addition to Contract Time due
this Change Order No. 2 0 Days
a. Avoidable Delay Extension 0 Days
b. Unavoidable Delay Extension
5. Final Completion Date including January 3, 1996
this Change order No. 2
Change order
City of Fayetteville
Sanitary Sewer Improvements 2
SHEET d 6 'OF 6
CHANGE
ORDER NO. 1
IV. ADJUSTMENTS IN AMOUNT OF CONTRACT:
1. Amount of Original Contract $ 1 23_,073.60
2. Net (Addition)(lcducticn) due to all previous Change Orders
Nos. _1. to __ $ 4.000.00
3. Amount of Contract not
including this Change Order $ 11235,073.60
4. (Add i -on) (Reduction to
Contract due to this Change
Order
S. Amount of Contract including
this Change Order
RErfMMENDED FOR
ACCEPTANCE:
7.CeEPPtD
78,034.90
1,157,038.70
£`CS _
A cersG z ( lL/�rn )
Date
(FFooz tJN Group, I
coNTFACTnR
Dy. /
( j7)Y19� )
S1ynaLLA2e of 4t : >od R.PrrMSantative 1 DaLc
DWNFR:
1/
By: //;,1L� 1/in. /l'1fI)
Si ature cf Authorized Re resentative( Date
Change Order
City of Fayetteville
3 Sanitary Sewer Improvements
RESOLUTION NO. 92-95 41CRORID
A RESOLUTION AWARDING A CONSTRUCTION iJ
CONTRACT TO HMG, INC., IN THE AMOUNT OF
$1,231,073.60, PLUS A 5% PROJECT CONTINGENCY OF
$61,554 00 FOR SEWER LINE REHABILITATION, WHITE
RIVER WATERSHED MINISYSTEM 18B/C.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS -
Section 1. The Council hereby awards a construction contract to HMG, Inc., in the
amount of $1,231,073 60, plus a 5% project contingency of $61,554.00 for sewer line
rehabilitation, White River Watershed Minisystem 18B/C, and authorizes the Mayor and City
Clot to execute same. A copy of the contract is attached hereto marked Exhibit "A" and made
a part hereof.
PASSED AND APPROVED this 10.itiday of June , 1995.
APPROVED:
BY:
Traci Paul, City Clerk
Fred Hanna, Mayor Pa
•
.'.
14
May 1995
ik
EXHIBIT A
CONTRACT
DOCUMENTS
Sanitary Sewer Main
Replacement and Rehabilitation
White River Watershed
Mini System 18 B/C
Contract 11
City of Fayetteville
Fayetteville, Arkansas
prepared by
RJN Group, Inc.
Consulting Engineers
Dallas, Texas
in association with
McClelland Consulting Engineers, Inc.
Fayetteville, Arkansas
HMG, Inc.
Contractor
812 N. Elm Street
Street Address
Greensboro. NC 27401
City & State
(910)274-0765
Telephone
VOLUME I
CONTRACT DOCUMENTS
SANITARY SEWER MAIN
REPLACEMENT AND REHABILITATION
WHITE RIVER WATERSHED
MINI SYSTEM 18 B/C
CONTRACT II
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
PREPARED BY
RJN GROUP, INC.
CONSULTING ENGINEERS
DALLAS, TEXAS
IN ASSOCIATION WITH
McCLELLAND CONSULTING ENGINEERS, INC.
FAYETTEVILLE, ARKANSAS
MAY 1995
FAYETTEVILLE, ARKANSAS
WHITE RIVER WATERSHED
MINI SYSTEM 18 B/C
CONTRACT II
ADDENDUM NO. 1
Release Date: May 25, 1995
Information to Bidders:
The Contract Documents for the above
and amended as follows:
1. Delete Section D2-18 Pipe Joint
entirety.
titled project are revised
Grouting and Testing in its
2. Section D1-1 Paragraph A.1 General. Delete the last
sentence of the first paragraph.
3. Section D2-13. Add the following to Section C.
"20. Cleanouts
Cleanouts shall be constructed as detailed on the
drawings at locations designated by the Engineer."
4. Section D2-13. Revise the second sentence of Paragraph D.S.
Installation of Service Lateral Cleanout to read as follows:
"Payment shall include furnishing and installation of the
cleanout, including all materials, labor, excavation and
restoration (unpaved areas only) and testing."
5. Drawings. Delete Job Nos. 2018, 3002, and 3013 from the
project. Also delete all grout and test joint locations
shown on Sheet 3 of 18 and Job 3005 indicated between
manholes 49 and 50.
6. Drawings. Add the attached CLEANOUT DETAIL.
7. Supplementary Conditions, Paragraph E. Modify the first
sentence of the modified paragraph to read as follows:
"If within two years after the date of Substantial
Completion of the entire project".
A-1
FAYETTEVILLE, ARKANSAS
WHITE RIVER WATERSHED
MINI SYSTEM 18 B/C
CONTRACT II
ADDENDUM NO. 1 (Cont.)
8. BID. Modify the following Bid Items as follows:
Job No./
Pay Item
2018 Delete
8A Delete
3B1 Revise approximate quantity from 3,176 to 3,009
3B2 Revise approximate quantity from 2,473 to 2,403
3E1 Delete
3E2 Delete
3H1 Delete
3H2 Delete
3H3 Delete
311 Revise approximate quantity from 40 to 33
3I2 Revise approximate quantity from 32 to 24
3R1 Revise approximate quantity from 4,616 to 3,844
The above revisions shall be made on the Bid and used to
calculate the amount bid.
Bidders shall acknowledge receipt of this addendum on the Bid
(page 1) and on the outside of the sealed bid envelope.
Gregory M. Thiel, P.E.
Project Manager
RJN Group, Inc.
A-2
INSTALL 10" TURF IRRIGATION CONTROL
BOX (ASTM D2853 -70,C11212)
AMETEK OR APPROVED EQUAL
4" SCREW ON TYPE CLEANOUT
LID, SCHEDULE 40 OR S.D.R
26 P.V.C. ( TYPICAL )
Ft
VARIES
4"P.V.C. (TYP.)
CLEANOUT STACK
EXIST. LATERAL
STD. TEE
4' CONC. SIDEWALK
INSTALL 4" P.V.C. SEWER LATERAL
ON MIN. 1.0% SLOPE AS REQUIRED
ABANDONED SEWER MAIN
i
PROPOSED SEWER MAIN
BEDDING MATERIAL
CLEANOUT DETAIL