HomeMy WebLinkAbout69-95 RESOLUTION•
RESOLUTION NO. 69-95
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
RECORDS AS REQUESTED BY THE CITY CLERK AS SET
FORTH IN A.C.A.§14-2-203 AND A.C.A.§14-59-114.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the Council hereby authorizes the destruction of records as requested
by the City Clerk as set forth in A.C.A.§14-2-203 and A.C.A.§14-59-114. A copy of a list of
records tier destruction is attached hereto marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 16th day of May , 1995.
Fred Hanna, Mayor
ATTEST:
By: yl
Traci Paul, City Clerk
EXHIBIT A
DESTRUCTION LIST FOR 1994
BUSINESS OFFICE FILES:
Updated Meter Reads from PC Listing 12-8-92 thru 12-2-93.
FINANCE FILES:
Accounts Receivable Paid Invoices for 1989.
Annual W-2 Report 1990 and 1991.
Bank Reconciliations for' 1991.
Bank Statement all Funds for 1991.
Cash Receipts for 1990 (4 boxes).
Cash Sheets for 1989 & 1991.
Chart of Accounts for June 1987 and 12-10-87.
Chart of Accounts as of 1-21-88.
Chart of Accounts as of 8-28-91.
End of Month General Pension Monthly Report of Participants
Deductions.
General Pensions List for 1991.
Gasoline Charges for Shop Edit List 1990 thru 1992.
HMR Taxes Paid and Supplemental Beverage Forms for 1990.
Investment History, Current Investments and Pledging as of
12-31-90.
Investment History, Current Investments, Pledging and
Cashed.
Investments Deleted as of 12-31-90 & 12-31-91.
Journal Entries for 1989 & 1991.
Liquor Licenses and Privilege Licenses from 1987 thru 6-30-
91.
Monthly Financial Statement January thru December 1990.
Monthly Financial Statement January thru December 1991.
Motor Pool and Replacement Edit List 1989 thru 1992.
Parks Concession Receipts and Daily Transaction Report for
1988.
Payroll Clerks Terminated Employee Files before 1987 1987,
1988 and 1989.
Payroll Deduction Registers for 1991 (3 Registers).
Payroll Labor Distribution Registers from 1-1989 thru 12-
1991 (6 -Registers).
Payroll Register for PR #26 for 1990 12-10-90 thru 12-23-90.
Payroll Registers for 1991 1-6-91 thru 12-20-91 (13
Registers).
Payroll Time Sheets and File maintenance for 1989, 1990 and
1991.
Payroll 1991 Transaction Entry Edit List-JE's.
Retired Police and Fire Pension Register for 1991.
Revenue Sharing Files from 1970 thru 1981.
Vendor Files 1990 (11 -Boxes).
Vendor List printed 1-31-89.
Yearend Investment Report 1986 thru 1989.
D.74
INSPECTIONS FILES:
Inspection Street files building, mechanical and sign
permits July 1991 thru September 1991.
Sign Permits Applications from 1984.
INTERNAL AUDITORS FILES:
AIP #6, #12 & #14, Taxi Program, Library Grant, You Can
Program and CDBG Files from 1989 thru 1991.
Closed Contract Files E-4 thru K-88 for 1984 thru 1989.
Closed Contract Files K-130 thru K-215 for 1987 thru 1989.
Closed Contract Files 1988 thru 1991.
DLEP Grant Files 1987 thru 1991.
Municipal Airport Revenue Bond Series 1979, CDBG-Taxi
Program, AIP #10 & #13 files from 1990 thru 1991.
Parking Deck Revenue Files 1985 thru 1989.
MUNICIPAL COURT FILES:
Aged Accounts Received for 1984 thru 1987.
Arrest Reports from 9-85 thru 12-28-87.
City and County Dockets Registers 1-84 thru 12-87.
City Daily Adjustment Journal 1-85 thru 12-87.
City Daily Receipt Journal 12-1-83 thru 12-29-87.
County Adjustment and Old History Journal 1-20-87 thru 12-
28-87.
County Adjustments Journal 1-21-86 thru 12-23-86.
County Daily Journal Entries 1-3-84 thru 12-27-85.
County Daily Receipt Journal 1-3-86 thru 12-28-87.
County Daily Receipts Journal Adjustment Entries 2-2-84 thru
12-19-85.
County Old History Journal 1-86 thru 12-86.
Monthly Updates from 1-86 thru 12-31-87.
PERSONNEL:
Rejected Application
PURCHASING:
1992 and 1993.
Bids #498 thru 599 and Quote Files
84.
Purchase Orders, Voided and Closed
1991.
TRAFFIC:
from 6-19-82 thru 9-25-
P.O. for 1990 and for
Issued Tickets and Warrant Increases for 1987
Issued Parking Tickets (white copies) for 1986 thru 1987.
Listing of Current and Not Posted Payments 1-87 thru 12-87.
Parking Card File Maintenance 3-3-87 thru 9-18-87.
