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Home My WebLink About67-95 RESOLUTIONRESOLUTION NO. 67-95 A RESOLUTION APPROVING A BUDGET ADJUSTMENT AND AUTHORIZING TWO POSITIONS FOR ENGINEERING; RECLASSIFICATION OF THE PUBLIC WORKS ANALYST POSITION TO ASSISTANT PUBLIC WORKS DIRECTOR; AND PROVIDING THE FUNDS FOR THE ADDED POSITIONS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Council hereby approves a budget adjustment decreasing County Sales Tax, Acct. No. 1010 0001 4102 00 in the amount of $51,150.00 and Miscellaneous Program in the amount of $25,000.00 to increase Operations & Administration, Program No. 6220 in the amount of $27,100.00; Plans & Specifications, Program No. 6210, in the amount of $17.801.00; and Public Works Director Program No. 6200 in the amount of $32,250.00. A copy of the budget adjustment is attached hereto marked Exhibit "A" and made a part hereof. Section 2. The Council hereby authorizes two (2) new positions of Cad Drafter and Engineering Tech for the Engineering Division and the reclassification of Public Works Analyst to Assistant Public Works Director. PASSED AND APPROVED this 16th day of May 1995. ATTEST: By: Traci Paul, City Clerk APPROVED: By: 4t. i ' Fred Hanna, Mayor EMPLOYEE REQUISITION DEPARTMENT DIVISION POSITION DATA JOB TITLE CITY OF FAYETI EVILLE ENG//cie—e� / NG FULL TIME DATE EMPLOYEE NEEDED BUDGET STATUS 6-/1) 7/ R FTC IZ. PART TIME ILIST WORK SCI-EDULE BELOW IN COMMENTS SECTION) SM/7EOil9rECY CDL REQUIRED YES _ NO 1. EXISTING BUDGETED POSITION PEQU'RES DIVISION MEAD & DEPT DIRECTOR APPROVAL) NAME OF FORM,ER EMLOYEE TERM DATE 62. NEW POSITIO!j REQUIRES PERSONNEL DIV. APPROVED JOB DESCRIPTION & VALUATION; POSITION AUTHORIZED BY: CURRENT ANNUAL BUDGET IN—YEAR BUDGET ADJUSTMENT Y IRECI.IRES BUDGE' CCORD. AND MAYOR APPROVAL) NOTES/COMMENTS APPROVALS £vi-L.6_ROL1J Ll *s4f(---- SUPERVf&CR DATE Di41 `Ri F fzevys p' DATE . ` If DEPT. DIRECTOR DATE PERSONNEL DIV BUD Saq&RES DIV,. VI OR DATE DKTE THIS EMPLOYEE REQUISITION FORM MUST BE PROPERLY COMPLETED WITH ALL APPROVAL SIGNATURES PRIOR TO THE PERSONNEL DIVISION INITIATING ACTION TO FILL JOB OPENING. • DRAFTER I POSITION SUMMARY 3-17-95 An entry level drafting job involving the production and updating of engineering maps, reference sheets, drawings and plans. Work involves the application of basic drafting skills and a good working knowledge of AutoCAD, a computer drafting and design program, which is now used almost exclusively in the production of all maps and drawings. Work does not allow great latitude for independent judgement, but as an employee becomes more proficient, work is subject to less supervision and a greater variety of tasks may be assigned. Work is reviewed in process and upon completion by technical supervisors to assure conformance with instructions, quality, accuracy, and appearance. PRIMARY RESPONSIBILITIES AND DUTIES Does layout and plan/profile sheets for water and sewer main construction and extensions; reduces survey notes and prepares plan/profile sheets for public improvement projects. Plots existing conditions and cross-sections and computes estimated project quantities of materials required. Draws/digitizes atlas sheets and updates records within the AutoCAD/computer environment. Files and cross-indexes project plans and survey notes. Operates blueprint machine. Updates city maps, plat maps, water and sewer atlas, comprehensive maps, and zoning maps. Locates and checks for availability of property owners and developers. Performs and assists in field survey office work. Performs related work as required. REQUIREMENTS OF POSITION water and sewer lines for work. Assists in general Graduation from high school or equivalent plus college or vocational courses in AutoCAD, drafting, and surveying with preferrably 2 years experience in AutoCAD operations; or any equivalent combination of experience and training that provides the following knowledge, abilities, and skills: Knowledge of the terminology, methods, equipment, practices, instruments, and techniques of general engineering drafting and AutoCAD operations. Knowledge of mathematics and trigonometry and the ability to make arithmetical calculations quickly and accurately. Ability to draw, trace, and sketch simple maps, drawings and plans. Ability to learn the operation of computer-assisted design and drafting software, related programs, and basic use of a PC. Ability to read and interpret various kinds of maps, graphs, charts, plans and survey notes. Ability to understand and follow oral and written instruction. Ability to establish and maintain effective working relationships with associates and the general public. DRAFTING PERSONNEL REQUEST The purpose of this request for one new person is to provide additional drafting capability for the Engineering Division. The reasons for this request are: 1. New Subdivision Activity The number of Preliminary Plats, Large Scale Development, and Lot Splits submitted to the Planning Commission for approval over the past 7 years are: YEAR PRELIMINARY TLATS LSD LOT SPLITS 1987 10 13 26 1988 32 16 - 1989 - - - 1990 18 23 44 1991 - - - 1992 28 27 61 1993 45 29 40 1994 (Actual Thru July) 23 26 43 1994 (Proj. Thru December) 40 44 74 As shown above, the number of new Preliminary Plats submitted to the City for approval has almost doubled over the past two years from the 6 previous year. Excluding the two years for which data is unavailable, the number of Preliminary Plats submitted has gone from an average of 22 per year to 42 per year over the last two (2) years. Each of those plats represents 1) water and sewer "As-Builts" to place on city atlas sheets, 2) a new subdivision to place on the city atlas sheets, and 3) in many cases, the creation of new atlas sheets. Existing personnel have been unable to keep up with these demands over the past 1.5 or 2 years. It is not known how long subdivision activity will stay at this pace, but we should expect it to continue for some time. Even if activity were to return to the pre 1993 level, the amount of work created by those subdivisions already approved and planned would require the additional personnel anyway. 2. Computer Mapping and GIS: Over the past several years we have been in the process of changing over our paper maps to disk files which is requiring that in some cases we keep both paper and disk files current. The number of maps that we are dealing with is around 350 atlas sheets covering Fayetteville, Greenland, and Farmington, with some lessor number of water and sewer sheets. The total number of sheets are about 800. All of those sheets must be placed on disk in some manner in order to be utilized through the computer based mapping system under development. This cannot be accomplished with existing personnel. 3. In -House Engineering: At the present time we have identified eight (8) projects planned for 1995 that we will engineer in-house. These activities will range from small to moderately large projects each requiring a certain amount of drafting capability. An additional drafting person would give us some of the drafting time that we need. It should be emphasized that while the in-house engineering program would utilize the additional drafting capability for projects, the need for this additional person is not directly related to in-house engineering. The need is related to the day to day requirements of keeping both paper and digital mapping current and up to date, and in dealing with the changes involved in the GIS Program. scs� AM /0 j �V OP AWeir 1410/ rur r%Ny /eVEL ZS, 5¢9 _2!,g37 Ib;/2' City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 1995 Department: Public Works Division: Public Works Director and Engineering Program: See Agenda Attachment Date Requested May 16, 1995 EXHIBIT A Adjustment # Project or Item Requested: Approval of two additional employee positions, reclassification of one position, arc funding for the additio,al pos,tiors is requested. Project or Item Deleted: None. County sales tax receipts are p ojected to be above the budgeted for 1995. Projected additional annual cost for these positions is approximately $65 000. Justification of this Increase: The additional positions are requested to meet the increased workload in Engineering. Reclass the Public Works Analyst position to the Assistant Public Works Director position. Justification of this Decrease: Account Name Operations & Administration Plans & Specifications _ Public Works Director Account Name :'ounty Sales Tax Miscellaneous Program Amount Amount Increase 27,]00 17,800 Account Number See Agenda Attachment See Agenda Attachment 32,250 See Agenda Attachment Decrease 52,150 25,000 Project Number Account Number Project Number 1010 0001 See Agenda Attachment 4102 00 tequuested B Approval Signatures 3uJgEtCoo atJr\ / .1 )e rtmcnt�Director Jif \*A admin. Sep ,ccs 1) vlayor Vlefir- Budget Office Use Only Type: A BCD Date of Approval Posted to General Ledger dger Entered in Category Log F Budget Office Copy