HomeMy WebLinkAbout35-95 RESOLUTIONRESOLUTION NO. 35-95
A RESOLUTION AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A ENGINEERING CONTRACT IN THE
AMOUNT OF $21,964.94 WITH DEVELOPMENT
CONSULTANTS, L L C , AND APPROVAL OF A PROJECT
CONTINGENCY AMOUNT OF $2,196.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council hereby authonzes the Mayor and City Clerk to
execute a engineering contract in the amount of $21,964.94 with Development Consultants,
L.L.C., and approves a project contingency amount of $2,196.00. A copy of the agreement is
attached hereto marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 7th day of March , 1995.
ATTEST:
/ LIL.(.C/
By:
Traci Paul, City Clerk
APPROVED:
By:
red Hanna, Mayor
CITY OF FAYETTEVILLE
SUPPLEMENTAL AGREEMENT FOR ENGINEERING SERVICES
STATE OF ARKANSAS)
COUNTY OF WASHINGTON)
THIS AGREEMENT, entered into and executed this 7ft day of
march , 1995 by and between The City of Fayetteville
hereinafter called the "Owner", and Development Consultants,
L.L.C., a corporation existing under the laws of the
State of Arkansas, with principal offices at 1970 East Joyce
Boulevard, Suite 1, Fayetteville, Arkansas 72703,
hereinafter called the Engineer.
WITNESSETH:
WHEREAS, the Owner is reconstructing a certain intersection
in Fayetteville; and WHEREAS, the Owner wishes to employ an
Engineer to perform .said work; and WHEREAS, the Engineer's
staff is adequate and well-qualified and it has been
determined that its current workload will permit inspection
Services (Title II) for the project on schedule;
NOW, THEREFORE, it is considered to be in the best public
interest for the Owner to obtain the assistance of the
Engineer's organization in connection with said engineering
services. In consideration of the faithful performance of
each Party of the mutual covenants and agreements set forth
hereinafter, it is mutually agreed as follows:
Page 2
SECTION I -- EMPLOYMENT OF ENGINEER
The Owner agreed to employ the Engineer to perform, and
the Engineer agreed to perform, professional engineering
services in connection with the Project as set forth in the
contract dated 12/29/94; and the Owner agreed to pay, and
the Engineer agreed to accept, cost incurred plus fixed fee,
as specified in the Contract dated 12/29/94
SECTION II -- SUPPLEMENTAL SERVICES
The owner agrees to employ Engineer to perform Title II
Services for the project and extend the Engineer's contract
dated 12/29/94.
Owner will furnish the following:
1. Owner representative to coordinate project and
payment applications.
2. Inspection services required for traffic signal
installation.
3. Soils testing for required density tests.
Engineer to furnish the following:
1. Attend a pre -construction conference with the Owner
and Contractor.
2. Provide phase inspections of the completed work at
critical times during the construction. Phase
inspections shall be performed by the Engineer in
the presence of the Contractor at the following
periods during the construction:
a. Following roadway clearing and grubbing.
b. Following drainage structure, curb and subgrade
construction.
c. During laying of the roadway stone and/or
asphalt bases.
d. Prior to the laying of the roadway asphalt or
concrete surfaces.
e. During laying of the roadway surface course.
f. Following completion of surfacing, finish
grading and seeding.
Page 3
3. A progress report with any recommendations will be
issued directly to the Owner and Contractor
immediately following each phase inspection. The
owner may attend any one or all of the phase
inspections.
4. Review requests for payment submitted by the
Contractor or the owner.
5. Prepare as -built drawings for the owner, based upon
record prints kept by the contractor.
SECTION III -- CONSULTATI.ON SERVICES DURING CONSTRUCTION
If, during the course of construction, consultation
between the owner and the .engineer is required, beyond the
listed services, the owner agrees to compensate the
engineer. If additional compensation is required, an
addendum to this contract will be furnished by the Engineer
for the review and approval of the owner.
Payment will be made monthly upon presentation of
invoices prepared in the required form and number, subject
to the approval of the owner.
SECTION IV -- SUBCONTRACTING
Subcontracting by the engineer of any of the services
require prior approval by the owner.
SECTION V -- TIME OF BEGINNING AND COMPLETION
The engineer shall begin work under this agreement upon
receipt of a notice to proceed from the owner to the
contractor to begin work. The contract time for Title II
services shall be equal to that of the construction contract
period (6 months). The completion time for Title II
Services is predicated upon the condition that the
contractor will cause to be processed, all necessary
construction within the construction contract period.
SECTION VI -- SUPPLEMENTAL FEES AND PAYMENTS
For and in consideration of the services to be rendered
by the engineer, the owner shall pay and the engineer shall
receive reimbursement of all salary costs, overhead, and
reimbursable expenses at rates paid by the engineer during
the contract period. All miscellaneous expendable supplies
normally required by the engineer in the performance of
these services will be purchased by the engineer, who will
be reimbursed by the owner as a reimbursable expenses..
Additionally, the owner agrees to pay and the engineer
agrees to accept a fixed fee for all TITLE II SERVICES, in
an amount of two thousand eight hundred twelve dollars and
Page 4
eighty-two cents ( $ 2,812.82). The basis and justification
for the Title II Services fee is contained in Appendix "B"
attached hereto. The total estimated costs for Title II
Services, including fixed fees shall not exceed twenty-one
thousand nine hundred sixty-four dollars and ninety-four
cents ( $ 21,964.94), and as listed in Appendix "B".
Adjustment of the fee may be made, should the engineer
establish, and the owner agree, that there has been or is to
be a significant change in the :
(1) Scope, complexity, or character of the services to
be performed
(2) Condition under which the work is required to be
performed;
(3) Duration of work, if the change from the time
period specified in the agreement for completion
of work warrants such adjustment.
Invoices for TITLE II SERVICES will be submitted monthly by
the engineer in a form acceptable to the owner, and shall be
paid by the owner within thirty (30) days of receipt. A11
payments by the owner will signify the satisfactory
completion of any related services provided by the engineer
through the invoice date.
IN WITNESS WHEREOF, the Parties hereto have caused this
Agreement to be duly executed as of the date and year first
herein written.
THE CITY OF FAYETTEVILLE
By:
Fr d H - Mayor
Development Consultants, L.L.C.
By.
naging Par
Page 5
TOTAL ALLOWABLE COSTS:
:333 03X14
EST. REIMBURSABLE EXPENSES:
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TITLE II SERVICES - TOTALS
1. Preconstruction Conference
2. Inspection Phases:
A. Clearing & Grubbing
B.. Drainage & Subgrade
C. Base Course
D. Pre Surface Course
E. Post Surface Course
F. Final Completion
3. Progress Reports
4. Payment Request Review
5. As -Built Drawing
178
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TITLE 1I SERVICES - TASK / DESCRIPTION
HOURLY RATES (SALARY COST & OVERHEAD)
DEVELOPMENT CONSULTANTS, L.L.C. STAFF
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APPENDIX "B" CITY OF FAYETTEVILLE - SUPPLEMENTAL ENGINEERING AGREEMENT