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HomeMy WebLinkAbout20-95 RESOLUTIONRESOLUTION NO. 20-95 A RESOLUTION AWARDING AN ENGINEERING CONTRACT IN THE AMOUNT OF $87,735.00 TO CE1 ENGINEERING ASSOCIATES, INC., FOR ENGINEERING SERVICES FOR THE JOYCE BOULEVARD EXTENSION TO GREGG STREET AND APPROVAL OF A CONTINGENCY AMOUNT OF $8,774.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby awards an engineering contract in the amount of $87,735.00 to CEI Engineering Associates, Inc., to prepare construction plans and specifications and construction engineering service, for the Joyce Boulevard extension to Gregg Street, and approves a contingency amount of $8,774.00. A copy of the contract is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 7th day of February , 1995. APPROVED: By: ATTEST By: { �� 4,(1./ Traci Paul, City Clerk EXHIBIT A ENGINEERING SERVICES AGREEMENT FOR JOYCE ROAD EXTENSION FAYETTEVILLE, ARKANSAS THIS ENGINEERING SERVICES .AGREEMENT is .made and entered :.into by and between the City of Fayetteville, Arkansas, a.municipal corporation, hereinafter .referred to as "CITY", and CEI Engineering Associates,. Inc., hereinafter :referred to as 'ENGIN.EER". WITNESSETH: WHEREAS., CITY desires ENGINEER to :design roadway :improvements for the extension of Joyce .Street to Wilkerson Street (Johnson, Arkansas.), NOW, THEREFORE, for and in consideration of the terms, conditions, and .covenants •hereinafter set forth, .the :parties hereto do mutually agree as follows: ARTICLE .I CITY hereby agrees to retain ENGINEER :to perform .the services hereinafter .described and agrees to compensate ENGINEER therefore in the manner provided. ENGINEER agrees to perform the services hereinafter set' forth. ARTICLE .II ENGINEER shall perform or supply .all necessary engineering services:provided in this Agreement:.in.connection with and respecting the protect. ARTICLE III EXISTLNG CONDITIONS• The:.prolect'is to extend Jt yce.Road from approximately :800 feet west. of Highway •7113 westerly to the Wilkerson..5treet irnprovements being .designed by others: The protect will be constructed:in one..phase as designed.. ARTICLE IV SCOPE OF WORK ENGINEER will complete all Tasks as described beIoW.. Fayetteville, AR/Joyce Boulevard Extension:K7). Page 1 01730/95 Task 1 - Pre -.design Investigation and Report 1. Set .horizontal and vertical control. 2. Convert electronic 'topographic :data, supplied by the CITY, to .ENG•INEER's format. 3. Retain. services of .geotechnical consultant and direct subsurface investigations required. Nine:bores.w.ill be:.performed; :three on the easternmost,' flat area and .three each on two alternate alignrnents:.north.of the Lenham Heights Subdidision.. 4. Survey location of bore :holes. Investigate :two alternate .alignments :for the western portion .of the project .located north of the Lenham Heights Subdivision. ..Provide rough construction cost estimates to support Owner's selection of the final route. Since level .of design is -conceptual, this estimate will be for comparative purposes only .and may not accurately reflect actual construction cost. Coordinate with private and public utilities to identify possible conflicts with project. This does not include any design :of utility relocations. Meet with .CITY or Wilkerson Street Consultant to discuss latest revisions and coordinate tie-in to Wilkerson Street .project. Task 2 - Preliminary Design .1. Coordinate with Wilkerson Street designer concerning intersection oof Joyce Street and .to coordinate drainage design. Coordinate with private and public utilities to identify :possible .:conflicts with project and corrective action required. This does not include any design of utility relocations. Review ::projected"traffic volumes provided by CITY and coordinate with CITY. Perform.:prel.iminary design .of roadway improvements using. 5 lanes with no m'ed'ian for the .eastern portion and 4 lanes with a :12 -foot median for the western portion' and the intersection approach. This design does not include .any offsite drainage design: This design to be performed in coordination with Wilkerson Street designer to insure that Wilkerson drainage system is adequate to receive flows from this project. The western end of the project to match existing Wilkerson Street grade and alignment. :.Fayetteville, AR1Joyce Boulevard Exiension.:(7). Page 0]/30/95 Perform preliminary, design:of landscap ng forJ.oyce Street median and screening between Joyce Street' roadway iinprovements and the northern .boundary, :of the Lenham Heights Subdivision. 6. Prepare preliminary drawings of :improvements and submit to CITY for review and comment. 7. Meet with CITY to discuss project design.and:status.. Task 3 - Final Design 1. Meet with Wilkerson Street designer to verify Joyce Street grades :and drainage. Coordinate with private and public utilities to :identify possible :conflicts with project and corrective action required. This does not include any :design of utility relocations. 3. Perform final design ofroadway improvements using roadway sections and vertical and horizontal alignments set' in Task 2 - Preliminary Design. :The two lanes to be designed for the eastern section:to be determined during :.final .design. That portion of the stormwater collection isystem which doesn't conform. :to the preliminary design, because of final.design of:only 2 lanes, shall be as determined by CITY. This stormwater collection system could be comprised of headwalls, temporary sttibouts protected with riprap, or other .methods determined by .CITY. This design is to include only the temporary stormwater .collection system described above, the permanent drainage structures which match those described : inthe..preliminary design, the curb and .gutter and sidewalks along the outside of :the :permanent 1•anes, and the traffic lanes :as described. This .design does not include any offsite drainage design. This design to be performed in coordination with Wilkerson Street :designer to insure that Wilkerson .drainage :system. is adequate to-recei•ve flows from this project.. Perform final design for landscaping of Joyce Street median and screening between .Joyce Street roadway improvements :and the north boundary of the Lenham Heights Subdivision. :Prepare construction drawings .of improvements. :.Prepare a project'rnanual to include .bidding requirements, contract :conditions, and technical specifications Fayetteville, AR7Joyce'Boulevard Extension (7) :Page 3 :O1730795 7. Prepare construction cost•:estimate.. ,.Since EN:GI.NEER has ilii control over the cost of :labor, materials, equipment,.or services furnished by others, or over contractors', subcontractors'.., or vendors' methods .of determining prices, or over competitive bidding or market conditions, ENG'INEER'S cost estimates shall be made on the basis .of qualification and experience as a Professional Engineer. 8. Meet. with :C.ITY to discuss project design and status. Task 4 - Bid Phase 1. Prepare advertisement :soltcrting bid's; CITY .to be ..responsible for advertising. project. Solicit bidders, distributeplans :and specifications, and respond to contractor and vendor inquiries, Conduct :one'bid opening, tabulate and analyze bids, and make recommendation to CITY. 4. Prepare contract documents and assist CITY .in awarding contract. Task 5 - Construction Services ENG'I.NEER shall not be responsible for construction :means, ..methods., techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. ENGINEER':s responsibility is to insure the general conformance of the constructed product with the design.. Since ENGINEER .has to control over the resources provided by others to meet construction contract schedules, ENG'INEER'S forecast: schedules shall be made on the basis of qualification and experience as a Professional Engineer. :The construction.phase services to be provided shall be as follows.. 1. .Attend a pre construction conference with CITY and Contractor. Re"establish or verify .horizontal and vertical control. Provide :one4inie :construction staking to include .construction reference line staking 'at 50 -foot intervals. Provide :phase inspections of the completed work at critical `tirnes 'during :the construction. Phase inspections shalt be performed by the EN.GI.N.EER in' the presence of the:Contractor at 'the following „periods during ;the construction: :.Fayetteville, :AR/Joyce Boulevard Extension• (7). Page 4 01/30795 a. Following roadway c1earing'and grtibbing. b. During drainage Structure and curb construction. c. Supervise .density testing .during subgrade construction. d. ..Following subgrade construction. e. During. laying of the roadway stone and/or asphalt base. f. Prior to the laying of the roadway asphalt or concrete :surface. g.. .During laying of the roadway surface course. h. Fold.ow.ing :completion of surfacing, finish grading., and seeding. A progress .report with any recommendations will be:.issued :directly to CITY and Contractor immediately following .each .phase inspection. CITY may attend any one or all of the phase inspections. Review requests for ,.payment submitted by the Contractor 'to the :CITY. This review to be to determine whether pay request quantities .are within reason and that all calculations aro correct. Earthwork,. paving:, .curb .and gutter, sidewalk, seeding, or other items which would otherwise:regiiire field measurements are' to be paid .for at plan quantities. unless changes are requested by CITY which result in change order. All items, such as seeding and clearing, which can be will be bid as lump sum. Review required Contractor submittals for conformance to the requirements of the construction documents. 8. :Prepare record drawings for CITY based upon record :prints supplied by the Contractor. Task .6.=:Legal.Surveying Services. 1. Monument Right=of-Way of Joyce Street improvements covered by this project. 2. Provide easement descriptions. 3. Provide .exhibit for replat of acquired property. Fayetteville. AR/Joyce Boulevard Extension't7). Page. 5 01/30/95 :ARTICLE V ITEMS TO BE PROVIDED BY CITY The following items, if necessary, :are to he provided by CITY as pre -requisites to CEI performing services described above. 1. CITY to furnish two -foot interval topographic mapping suitable for design purposes in AutoCad format. CITY to provide projected traffic volumes for the .Joyce Street extension which lists design traffic load. 3. CITY to furnish property boundary maps suitable for design purposes. 4. CITY to provide any environmental submittals or reports that may be required before construction of project or which may impact .design of project. Any redesign required as the result of environmental issues will be considered to be extra work. CITY to provide any Wetlands Delineation Report or possible mitigation plan that may be required as a pre -requisite of construction or which may impact the design of project. Any redesign required as a result of this will be considered to be .extra work. ..Fayetteville, ARDoyee Boulevard Extension.(7) Page 6 01/30/95 ARTICLE V.I EXTRA WORK The following items, in addition to those listed in the scope of services, are not to be performed by the ENGINEER without the express, written authorization of CITY. The prices listed in Article IX and the above Scope of Services are based on designing the project from start to finish without .any work stoppages, no inordinate delays in design, .no redesign required by actions by CITY or others, and one round of advertising. :.If the :design work is delayed for a period sufficient to lose continuity, .redesign is required to conform to changes by others, .construction is divided into :.multiple contracts, .or more than .one bid opening is required for any reason this will :be considered as extra work. 2. The.costs for Task 5, Construction Services, are based .on the calendar days listed in Article IX. If, for any reason, more time than listed is required to complete the construction :of the project, the work required of CEI to insure satisfactory completion of the project will be considered as extra work. 3. Parcel descriptions or :area calculations, topographic survey, or similar tasks are not included in the Scope of Services and if requested will be considered as extra work. Tasks related to preparing legal document for filing .or acquiring right-of-way or easements are not included in the Scope .of .Services .and if requested will be considered as extra work. 5. This project is planned to be designed without use of retaining walls If retaining walls are required they will be considered as .extra work. The Contractor shall apply to the State of Arkansas for a stormwater .discharge permit .during construction at this .site. This application includes filing a;Notice of Intent (NOI), preparing a Storm Water Pollution Prevention Plan, .and all other work items necessary to comply with State and Federal regulations. 7. The services requested by CITY during. Construction Phase .do not include the following: Regularly scheduled progress meetings. b. Documentation of and preparation of change orders and work change directives. c. Full-time on -sight observation. Fayetteville, AR/Joyce Boulevard Extension :(7). Page 7 01/30/95. Field measurement of earthwork, paving, curb and gutter, sidewalk, seeding or other items which would normally require field measurement. These items to be .paid at plan:quantity unless changes are requested by CITY which result in :change order. All items which can be will be bid in lump sum quantities. The addition of any services not .specifically liste.d in Article IV herein will be covered :by the requirements of Article IX herein. ARTICLE VI.I It is understood and agreed :that CITY may suspend; cancel, or .abandon the project in whole or in part without any liability other than payment for .the work already performed by ENGINEER upon the .date of notification of suspension, abandonment, or cancellation In the event .of suspension, abandonment, :or cancellation .of the project, CITY agrees to pay .ENGINEER for all that portion .of the -work .performed. ARTICLE VMI It is understood and agreed that all work performed under this Contract shall be subject to inspection and approval by CITY. ARTICLE IX The following amounts shall be paid to ENGINEER for completing the respective Tasks outlined above: Task 1 _ Pre -design Investigation and Report $ 6,335.00 Task 2 - Preliminary Design . . . . S .18,120:00 Task 3 -. Final Design .. E$ 17;020..00 Task 4 -.Bid Phase $ 2,540.00 Task 5 - ConStruction Services based on 120 calendar day construction period . $ 37,540.00 Task 6 - Legal Surveying Services $ 3,430.00 Geotechnical Investigation $ 2,750.00 TOTAL FEE $ 87;735.00 Fayetteville, AR/Joyce Boulevard Extension (7) Page 8 01/30/95 The fees shall be charged on -a not'to-:exceed.:.basis according to the attached schedule. It is hereby agreed that neither CITY Project Director nor any other agent of CITY has authority to vary, modify, or add to the terms and :conditions of the .Contract. ENGINEER shall be paid within 30 days of Cities receipt of .a statement of services rendered. ARTICLE X It is understood and agreed that .this Contract shall .be construed in all matters arising hereunder, under and according to the laws oof the State of .Arkansas in force and effect at the time of the execution thereof. ARTICLE XI ENGINEER shall not assign any interest in. this Contract and shall not transfer any interest in the same, without prior written consent of .CITY. ARTICLE XII Any service deleted from this proposal by CITY will become the responsibility of CITY. Any changes by CITY after the plans have been completed shall be billed to CITY .on an hourly basis per :the attached Schedule of Charges. ARTICLE XIII The effective date of this Contract is the date it is fully .executed by the parties hereto. This offer of .services, in its present form, shall be withdrawn if not executed within 60 days from date of .delivery. Fayetteville, AR/Joyce Boulevard Extension (7) Page 9 01/30/95 • ARTICLE XIV Warranty and liability subject to Schedule of Conditions attached. IN WITNESS WHEREOF, the parties have caused this contract to be executed in multiple copies by the duly authorized representatives upon the dates set forth immediately below. (SEAL) ATTEST: abeii Traci Paul City Clerk CITY OF FAYETTEVILLE, ARKANSAS a municipal corporation By fed Hanna Mayor Date fa4rc,Ary /�/� /951S- CEI 97C CEI Engineering Associates. Inc. By L DouglaYFredeen, P.E. Vice President Fayetteville, AR/Joyce Boulevard Extension (.7) Page 10 01./30/95 STAFF :REVIEW FORM AGENDA REQUEST XX CONTRACT REVIEW GRANT REVIEW • Enj. / men e/ 1'1 Joyce fo 6reS3 3 -w6-U For the Fayetteville City Council meeting of N/A FROM: Wayne Ledbetter Engineering Public Works Name Division Department ACTION REQUIRED: Approval of Amendment No.4 to transfer $ 1,5A.0 from construction phase of the engineering contract to the geo-technical phase of the contract with CEI, Inc.for Joyce Blvd. Extension to Gregg. COST TO CITY: $ -.0•- Cost of this Request 4470-9470-5809-00 Account Number 94034-3010 Project Number $ 2.282,753 Joyce Exten. to Gregg Category/Project Budget Category/Project Name $ 1,570,006 Street Improvements Funds Used To Date Program Name $ 712.,747 Sales Tax Remaining Balance Fund BUDGET REVIEW: �mso Budget C ordinator, Budgeted Item Budget Adjustment Attached Administrative Services .Director CONTRACT/GRANT/LEASE REVIEW: 0 s 1h 41)2 c'2. Accoui✓ing ana• Air _ f . City Attorn Purchasing Officer 3 a/-99 Date 3-x56 GRANTING AGENCY: Date Int nal Auditor 3 -0?(, -162 Date Date 3-21-96 Date STAFF RECOMMENDATION: Staff er&ommenapproval on Head epartment Director Administr s Director Mayor of this amendment to L0446 Date Date the engineering contract. Cross Reference New Item NO Prey Ord/Res At: KQS X49— %S Ori.g Contract Date: FAYETTEVI LLE THE CITY OFtAYETTEVIILE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Mayor Fred Hanna Thru: Kevin Crosson, Public Works Director Charles Venable, Assistant Public Works Director From: Don Bunn Wayne Ledbetter, Engineering fat Date March, 20, 1996 RE: Joyce Blvd. Extension to Gregg Ave. Engineering Contract Amendment No. 4 In reference to the above mentioned project, there is a need to acquire additional geo-technical services. The original engineenng contract included $ 2,750 for geo-technical services. However, we need to do subsurface exploration on the Nanchar property where approximately 1400 linear feet of Joyce Blvd. will be constructed. Anderson Engineering Consultants, Inc. has quoted $ 750 via phone conversation to drill this area. This does not include testing the soil material. We would like to reserve $ 1,500 to allow for dnlhng and testing of the soil samples. The original •engineering contract estimated $ 37,540 for construction services. Later amendment #1 increased that amount to $ 55,545.00. This proposed amendment would decrease the amount of estimated construction services (amendment #1) by $ 1,500 to $ 54,045 and increase the geo- technical services in the original contract that same amount to a total of $ 4,250. The total engineering contract cost to date is as follows: Original Contract $ 87,735 + $ 8,774 (cont.) After Amendment #1 by Council 119,330 + $ 3,159 (cont.) After Amendment #2 by Mayor 131,260 (used the cont.) After Amendment #3 by Council 148,260 (used the cont.) After Amendment #4 is approved 148,260 (used the cont.) The Staff requests approval of Amendment #4 to the Engineenng Contract with CEI Engineering Associates, Inc. ENGINEERING SERVICES AGREEMENT FOR JOYCE BOULEVARD EXTENSION FAYETTEVILLE, ARKANSAS THIS FOURTH AMENDMENT to the ENGINEERING SERVICES AGREEMENT is made and entered into by and between the City of Fayetteville, Arkansas, a municipal corporation, hereinafter referred to as "CITY", and CEI Engineering Associates, Inc , hereinafter referred to as "ENGINEER". WITNESSETH: WHEREAS, the CITY and ENGINEER entered into an Agreement for Engineering Services for the extension of Joyce Boulevard to Wilkerson Street (Johnson, Arkansas) on February 14, 1995, and WHEREAS, it is the desire of the parties to amend said contract by including additional services to the Scope of Work to be performed by the ENGINEER, and by the modification of the contract to reflect the additional expense required to perform said additional items, NOW, THEREFORE, for and in consideration of the terms, conditions, and covenants hereinafter set forth, the parties hereto do mutually agree as follows: I. Modify Article IX to revise the cost for geotechnical work from $2,750.00 to $4,250.00. Modify Article IX to revise the cost for Task 5, Construction Services, from $55,545.00 (as amended in Amendment 1) to $54,045.00. IL. Total modified fee remains the same, not to exceed $148,260.00) without written authorization from the City. III. The effective date of this Amendment is the date it is fully executed by the parties hereto. IN WITNESS THEREOF, the parties have caused this contract to be executed in duplicate copies by the duly authorized representatives upon the date set forth below. ATTEST: 1• N City of Faye eville, Arkansas By F Hanna, Mayor Date Mara X , l996 CEI Eng ;. ing _ ociates B L. Douglaredeen, P E