HomeMy WebLinkAbout101-95 RESOLUTION• • • RESOLUTION NO. 101-95 • • A RESOLUTION APPROVING TASK ORDER NO. 6, CONTRACT COSTS NOT TO EXCEED $48,000, WITH MCCLELLAND CONSULTING ENGINEERS FOR WORK ASSOCIATED WITH AN INSTRUMENT LANDING SYSTEM (ILS) STUDY AND RECOMMENDATION AT THE FAYE'1"TEV ILLE MUNICIPAL AIRPORT AND APPROVAL OF A BUDGET ADJUSTMENT IN THE AMOUNT OF $8,850. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The Council hereby approves Task Order No. 6, contract costs not to exceed $48,000, with McClelland Consulting Engineers for work associated with an instrument landing system (1LS) study and recommendation at the Fayetteville Municipal Airport and authorizing the Mayor and City Clerk to execute same A copy of the task order is attached hereto marked Exhibit "A" and made a part hereof. Section 2. The Council also approves a budget adjustment in the amount of $8,850 by increasing Professional Services, Acct. No. 5550 3960 5314 00 decreasing AIP Grant #20, Acct. No. 5550 3960 7820 20, Project No. 94086. A copy of the budget adjustment is attached hereto and made a part hereof. PASSED AND APPROVED this 18th day of July 1995. ATTEST: By: . /;• Q/' c / Ci./L F Traci Paul, City Clerk APPROVED: By: F ed Hanna, Mayor • • TASK ORDER NO. 6 EXHIBIT A TO BASIC AGREEMENT FOR AIRPORT ENGINEERING SERVICES DATED FEBRUARY 2, 1993 ARTICLE 1 WHEREAS, because the OWNER has determined that, to enhonce public safety, an Instrument Landing System (ILS) at Drake Field is feasible, the OWNER now authorizes the ENGINEER to proceed with a study to determine the most desirable antennae locations. It is expressly understood that the ENGINEER will subcontract with recognized experts in the disciplines required to determine 113 site location criteria.. The work involved is as follows: • Phase 3: ILS SITE LOCATION STUDY: Following the results of the SITE VISITATION/INVESTIGATION and consultation with FAA, and upon authorization by the OWNER, the ENGINEER will retain Dr. McFarland/Ohio University to assist the ENGINEER In performing this phase of the work. This phase will result in the production of a technical report which specifies antennae locations and site grading requirements and cost estimates for the ILS installation. This report will also determine the most cost-effective system to use (i.e., Imaging vs. Non-imaging, as well as subcategories of equipment within those major divisions), specific locations of ILS equipment within those major divisions, specific locations of ILS equipment components to give optimum performance and an acceptable Reference Datum Height (RDH), and estimates of most probable installed cost for the recommended ILS. In order to make these recommendations with high confidence, the ENGINEER'S subconsultant will conduct full-scale on-site glide slope tests. The resulting technical report will provide detailed design data which can be utilized by the ENGINEER to later perform the detailed design plans and specifications for the purpose of receiving bids for the 115 installation for Runway 34. FY95125:TO61m Page ... 1 ARTICLE 2: The compensation for each phase of services to be provided is as follows: • Phase 3: The compensation, for the services to be provided, is to be determined based upon hourly rates and unit prices with a 5% Subconsultant Administration fee for a total, not to exceed $48,000. The ENGINEER will be allowed to mark up the subconsultant's fee, as a direct expense, by 5%, said mark-up to serve as reimbursement for administrative/coordination services provided in conjunction with the subconsultant's services. • ETI J F3 As per Basic Agreement ARTICLE 4 As per Basic Agreement A121101 .,5 The ENGINEER agrees to pursue the execution of the scope of work as promptly as practical, subject to weather and availability of the subconsultantls). IN WITNESS WHEREOF, the parties hereto each herewith subscribe the same. ATTEST: , City Clerk FY95125106:jm FOR CITY OF FAYETTEVILLE, ARKANSAS By: (Name) Mayor FOR McCLELLAND CONSULTING ENGINEERS Page ... 2 • • EXHIBIT "A" HOURLY RATE SCHEDULE ,]UNE. 1995 MCE PERSONNEL Principal Engineer/Project Manager $100.00 Project Manager $80.00. Project Engineer/Civil/Environmental $65.00 Project Engineer/Geotechnical $85.00 $48.00 Structural Engineer $85.00 Electrical $70.00 Mechanical Engineer $70.00 Environmental Scientist $30.00 Senior Engineering Technician $60.00 Senior Construction Observer $60.00 $45.00 Junior Construction Observer $35.00 Chief Draftsman/Designer $60.00 Senior Draftsman $37.50 Junior Draftsman $28.00 HVAC Designer/Draftsman $45.00 CADD Station $40.00 Project Engineer/Surveyor $68.00 Surveyor $45.00 • City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 1995 Department: Division: Program: General Government Airport Airport Capital Date Requested June 29, 1995 Adjustment # Project or Item Requested: Increase Professional Services account to insure adequate funds for Task Order #6 with McClelland Consulting Engineers for ;LS related work. Project or Item Deleted: Lower Funding available for Federal Grant Matches. Justification of this Increase: Funds in the Professional Services account are currently insufficient to cover the S48,CCC Task Order (by $8,850). These additional funds will allow for the completion of the ILS evaluation and site work. Justification of this Decrease: Funds not needed due to decreased 1995 Federal Grant funding levels. Increase (Decrease Revenue) .Account Name Amount Professional Services 8,850 Account Name :AIP Grant 420 Account Number 5550 3960 Decrease (Increase Revenue) Amount 8,850 Project Number 5314 00 Account Number Prosect Number 5550 3960 7820 20 94086 Budget Cool- ator av Deoartmen Director q Adrnin May r AppsottaSignatures C -i -9 C 7/21A - Budget Office Use Only Type: A BCD F F Date of Approval Posted to General Ledger Fntered in Category Log • AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW • STAFF REVIEW FORM • • • rfn.i, .� jar, at • Il For the Fayetteville City Council meeting of N/A Mayor's Signature FROM: Dale Frederick Airport Name Division Department General Gvmt. ACTION REQUIRED: Request approval of an amendment to Task Order 46 for a special conference and additional consultation support services for the planning/approval process involved with the :LS/LDA instrument approach for runway 34. A not -to -exceed increase of cost of $6,000, based on hourly rates and unit prices is requested. This increases the total price of the task order to $54,000. This expenditure was approved by the Airport Board at their meeting o f June 6, 1 9 9 6. COST TO C:':Y: $ 6,000 Cost of this Request 5550-3960-5314.00 Account Number n/a Project Number $ 76,859 Capital Expenditures Category/Project Budget Category/Project Name $ 10,540 Capital/Professional Svc. Funds used to date Program Name $ 66,319 Airport Remaining Balance Fund BUDGET REVIEW: • X Budgeted Item 1996 Budget Adjustment Attached Biudgt Coordinator CONTRACT/GRANT/LEASE %2 Accorine anager Administrative Services D �• / rector REVIEW: ty Purchasing Officer 6.6 Date Date ,.2.1 Date GRANTING AGENCY: ADA Qoordinator f. Internal Au itor 40 Date II� W L (4 Date Date STAFF RECOMMENDATION: Staff recommends approval Department Director Admi Services 6/20796 Date Date °ia�i Dae Ma or Date Cross Reference New Item: Yes No Prev Ord/des? inn- 9,1- O Orig Cont. Date: • FAYETTE-VA LE THE cry OF FAYEITEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Contract Review Personnel FROM: Dale Frederick, Airport Manager DATE: June 20, 1996 SUBJECT: Approval of a an amendment to Task Order #6 for additional consulting services 1 • The attached amendment to Task Order #6 will provide for additional services necessary for consultation work necessary in the approval process for the ILS/LDA approach equipment and procedure. This ongoing portion ogthe process is nearing the end. This amendment will allow for billings of services on hourly and unit price bases as needed by the Airport. The work also includes an on-site conference with the Federal Aviation Administration in Ft. Worth Texas to meet with the approach/F & E and procedures branches. The Airport Board approved this expense at their June 6, 1996 meeting. Should you have any questions or require additional information, please do not hesitate to contact this office. Staff recommends approval Attachments: Agenda Review Form Four Original Amendment 41 Documents • • AMENDMENT NO. I TO TASK ORDER NO. 6 BASIC AGREEMENT FOR AIRPORT ENGINEERING SERVICES DATED FEBRUARY 2, 1993 ARTICLE 1 WHEREAS, the effort required to convince the FAA that an LJA/DmE/Glide Slope landing aid is appropriate for R/W 34, Drake Field, has significantly exceeded the effort anticipated for this purpose, and WHEREAS, engineering consultation and support is needed at meetings with the FAA in order to facilitate needed concurrence, The ENGINEER is hereby authorized to provide additional support and consultation services. The work is, generally, to consist of: travel to/from, and attendance at, meetings in FAA's regional office; response to technical issues raised by FAA; and coordination with FAA toward the objective of securing FAA's written Notice To Proceed with the proposed project. FY95125: O#6A-1:620:jm • • • • ARTICLE 2 Additional compensation is to be provided for the additional effort, based upon hourly rates and unit prices, not -to -exceed Six Thousand Dollars ($6,000), This brings the total, not -to -exceed compensation for Task Order No. 6 to a sum of $54,000. Except where specifically amended, all other provisions of Task Order No. 6 remain in effect. IN WITNESS WHEREOF, the parties hereto each herewith subscribe the same. FOR THE CITY OF FAYETTEVILLE, ARKANSAS Attest: City Clerk II 1 : • , • �..„? ,. A 14 a I '. Attest 9 By: FOR MCCLELLAND CONSULTING ENGINEERS, INC. By: FY95125:TO#6 A- J :620:jm 1 Title -vice President