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HomeMy WebLinkAbout07-95 RESOLUTION• • RESOLUTION NO. 7-95 A RESOLUTION APPROVING CHANGE ORDER NO. 3 IN THE AMOUNT OF $103,144.00 AUTHORIZING AERIAL DATA SERVICE TO BEGIN MAPPING AND DIGITIZING THE FINAL SECTION OF THE PROJECT AREA AND APPROVAL OF A BUDGET ADJUSTMENT IN THE AMOUNT $17,376.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The Council hereby approves Change Order No. 3 in the amount of $103,144.00 authorizing Aerial Data Service to begin mapping and digitizing the final section of the project area. A copy of the change order is attached hereto marked Exhibit "A" and made a part hereof. Section 2. The Council hereby approves a budget adjustment in the amount of $17,376.00 increasing GIS/Mappying Improvements, Acct. No. 4470 9470 5821 00 by decreasing Use of Fund Balance, Acct. No. 4470 0947 4999 99. A copy of the budget adjustment is attached hereto and made a part hereof. PASSED AND APPROVED this 17th day of January , 1995. ATTEST: By: Traci Paul, City Clerk APPROVED: By: Ffed Hanna, Mayor EXHIBIT A CHANGE ORDER #3 RESOLUTION # 9-94 Dated: January 18, 1994 December 30, 1994 Change in Scope. Mapping and Digitizing The City does hereby authorize Aerial Data Service, Inc. to begin mapping and digitizing the final 235 quarter sections of the project area, in accordance with Section 103 of the contract document, to be prioritized by the City. This change in scope will increase the existing approved phase I contract by $103,144 (one hundred three thousand one hundred forty-four dollars). The total dollar amount for this project will not deviate from the original selected bid proposal. The mapping and digitizing of these 235 quarter sections are to be completed within 270 days of notice to proceed. By: City of Fayetteville. Arkansas Mayor (Title) 113 W. Mountain St. Fayetteville AR 72701 (Address and Zip Code) Aerial Data Service. Inc. (Contractor) Vice President (Title) 10822 E. Newton P1. Tulsa, OK 74116 (Address and Zip Code) City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 1995 Department: Capital Improvement Construction Fund Division: Program: Date Requested Jan 17, 1995 Adjustment # Project or Item Requested: Additional funding is requested for continuation of the City's Geographic Information System (GIS). The requested funding is for the unexpended project budget approved for 1994. Project or Item Deleted: None. The unexpended project funding reverts to fund balance at the close of the budget year. Justification of this Increase: Funding for the GIS Project were planned to be expended over several years. This budget adjustment requests that the unexpended project funds from 1994 be added to the 1995 project funding approved through the Capital Improvement Program and the 1995 Annual Budget in the Capital Improvement Construction Fund. Roll forward budget adjustments are a routine process the City has followed over the past few years to move unexpended funding from the prior budget year to the current year budget for completion of the planned activity or project. Justification of this Decrease: The requested roll forward utilizes unexpended project funding that reverted to fund balance at the close of the 1994 budget year. This adjustment allows the project to continue as planned. Account Name Amount Increase GIS/Mapping Improvements 17,376 Account Name Use of Fund Balance Amount Account Number Project Number 4470 9470 5821 00 Decrease 17,376 Account Number Project Number 4470 0947 4999 99 ttl�C� Requested B Approval Signatures December 30, 1994 �jacw.J .E.J 3t r °t 4S artment'. ir _ or Admin. Se ces Dire Mayor 3JON GC //:- v0 Budget Office Use Only Type: A B C D E F Date of Approval Posted to General Ledger Entered in Category Log Budget Office Copy