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HomeMy WebLinkAbout90-94 RESOLUTION1 1 • RESOLUTION NO. 93-94 A RESOLUTION AWARDING A ENGINEERING CONTRACT IN THE AMOUNT OF 552,347.00 WITH A CONTINGENCY AMOUNT OF $5,235.00 TO DEVELOPMENT CONSULTANTS, INC.: AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID CONTRACT; AND APPROVAL OI' A BUDGET ADJIJSTMENT IN THE AMOUNT OF $52,582.00. BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 The City Council hereby awards a engineering contract in the amount of 552,347.00 with a contingency amount of $5,235.00 to Development Consultants, Inc., and authorises the Mayor and City Clerk to execute said contract. A copy of the contract is attached hereto marked Exhibit "A" and made a part hereof. Section 2. The City Council hereby approves a budget adjustment increasing Bridge & Dramagc Improvements, Acct. No. 4470 9470 5817 00, Project No. 93078 by decreasing Street Improvements, Acct. No. 4470 9470 5809 00, Project No. 94034, in the amount of S52,582.00. A copy of the budget adjustment is attached hereto and made a aprt hereof. PASSED AND APPROVED this 2nd day of August , 1994. APPROVED: Bv• plw.ti. i'LS•11: BY: MAaeL ?Gat Traci Paul. City Clerk Fred Hanna. Mayor City of Fayetteviller Arkansas Budget Adjustment Fora • • .J Budget Year 1994 Department: Sales Tax Construction Fund Division Program: Date Requested August 2,1994 Adjustment dr 2152 Project or Item Requested: Funding is requested for engineering :ontract for the Mud Creek/Gregg Street Bridge. The bridge project is a 80-20 !unclog formula with the AHTD. The 20% +hare will be funded by the City and developers: The Rouse Company and Clary Development. The cost share agreement has :tot been finalized at this time. Funding for this request is a -eallocation of Joyce Blvd funding for 1994. Project or Item Deleted: None Justification of this Increase: The project tinting requires proceeding with the bridge to coincide with completion of the roycc Blvd improvements. Justification of this Decrease: Construction of Joyce Blvd improvements is scheduled to occur during 1994 and 1995. Replacement funds utilized for this requeat should be available from the cost share agreements with the developers. Account Name Bridge & Drainage Improvements Account Name ;treet Improvements 2equess Increase Amount Account Number Protect Number 57,582 4470 9470 5817 00 93078 Amount Decrease Account Number 57,582 4470 9470 roust Sign:times Fg Project Number 5809 00 94034 pa A..uiin. $Efvicea Director vfayor Budget Office Use Only Type: A B C D F Date of Approval 42 q Posted to General Ledga Entered in Category Log Budget Office Copy CITY OF FAYETTEVILLE AGREEMENT FOR ENGINEERING SERVICES STATE OF ARKANSAS) COUNTY OF WASHINGTON) THIS AGREEMENT, entered into and executed this " ,', day of 1994 by and between The City of Fayettevile hereinafter called the "Owner", and Development Consultants, L.L.C., a corporation existing under the laws of the State of Arkansas, with principal offices at 1970 East Joyce Boulevard, Suite 1, Fayetteville, Arkansas 72703, hereinafter called the Engineer. WITNESSETH: WHEREAS, the Owner is reconstructing a certain bridge replacement on a road in Fayetteville; and WHEREAS, the Owner wishes WHEREAS, the to employ an Engineer to perform said work; and Engineer's staff is adequate and well-qualified and it has been determined that its current workload will permit completion of the plans for the project on schedule; NOW, THEREFORE, it is considered to be in the best public interest for the Owner to obtain the assistance of the Engineer's organization in connection with said engineering services. In consideration of the faithful performance of each Party of the mutual covenants and agreements set forth hereinafter, it is mutually agreed as follows: Page 2 11c\cin--agr • SECTION I -- EMPLOYMENT OF ENGINEER The Owner agrees to employ the Engineer to perform, and the Engineer agrees to perform, professional engineering services in connection with the Project as set forth in the Sections to follow; and the Owner agrees to pay, and the Engineer agrees to accept, cost incurred plus fixed fee, as specified in the Sections to follow, as full and final compensation for work accomplished in the specified time. SECTION III -- INFORMATION AND SERVICES The project consists of developing plans & specifications for construction of a new bridge with approach work (ABTD Standards)for replacement of a current bridge location, all within the City of Fayetteville, Arkansas. All public hearings and all environmental handling is the responsibility of the Owner/AHTD. The Owner will furnish the following: 1. Traffic projections. 2. Geotechnical information. (boring locations to be determined by the consultant in coordination with ABTD). 3. Preparation of environmental documentation. 4. Conduct public hearings. 5. Application for Department of the Army Section 404 permits as needed, utilizing information provided by consultant (ABTD). 6. Right of way and utility handling coordination. Page 3 llc'cit}-agr The Owner will be responsible for Utility Agreements. The Owner will make available to the Engineer any Standards, Design Criteria, Utility Policy, and other information in its possession which relate to the Project for use by the Engineer in the performance of the necessary engineering services. Reproducible copies of current Arkansas State Highway and Transportation Department Standard Drawings for inclusion in the plans, if and as required, will be furnished by AHTD. Copies of the Arkansas State Highway and Transportation Department's Special Provisions will also be furnished, as needed and as requested, to the Engineer by AHTD. SECTION IV -- SERVICES TO BE FURNISHED BY THE ENGINEER (TITLE I SERVICES) The project consist of the replacement of an existing bridge structure. This structure is inadequate to handle the publics needs and will be replaced with a new facility. The bridge location is to be designed to standards in accordance with the "AASHTO Bridge Specifications" and the "AASHTO Policy on Geometric Design of Highways and Streets, 1984". Specifications will be in conformance with the latest edition of the Arkansas Standard Specifications for Highway Commission and latest applicable Arkansas Highway & Transportation Department Special Provisions. The extent of bridging required will depend upon a complete hydraulic study and geotechnical analysis. Page 4 llc'\city-agr Any information necessary for the satisfactory preparation of the Final Plans and Job Special Provisions in addition to that information furnished by the Owner shall be prepared by the Engineer. The engineer shall perform the following as a part of this project: a. Preliminary Design & Layout b. Soils Boring Coordination. c. Hydraulic Analysis of Bridge Location. d. Final Design & Layout. e. Required Field Inspection during Design. f. Required Mtgs. w/ City & AHTD. g. Preparations for Quantities & Special Provisions. SECTION V -- ENGINEER'S RESPONSIBILITY DURING CONSTRUCTION (TITLE II SERVICES) As the Construction Contracts are awarded and notice to proceed is issued, the Engineer shall: a. Check shop drawings as appropriate. Title II Services in this Agreement are for conventional construction. SECTION VI -- CONSULTATION SERVICES DURING CONSTRUCTION If, during the course of construction, consultation between the Owner and the Engineer is required, the Owner agrees to compensate the Engineer. Payment will be made monthly upon presentation of invoices prepared in the required form and number, subject to the approval of the Owner. SECTION VII -- SUBCONTRACTING Subcontracting by the Engineer of any of the services require prior approval by the Owner. Page 5 llc'kcity-agr • SECTION VIII -- TIME OF BEGINNING AND COMPLETION The Engineer shall begin work under this Agreement within ten (10) days of notice to proceed and shall complete all TITLE I SERVICES by January 1, 1995. The above completion time is predicated upon the fact that the Owner/AHTD will cause to be processed approvals of interim work in an expeditious manner. SECTION IX -- FEES AND PAYMENTS For and in consideration of the services to be rendered by the Engineer, the Owner shall pay and the Engineer shall receive reimbursement of all salary costs, overhead, and fees at rates paid by the Engineer during the Contract Period, consisting of TITLE I SERVICES, including the Fee of Six Thousand Five Hundred Five Dollars and Eighty One Cents ($6,505.81) not to exceed an Upper Limit Contract amount of Forty Nine Thousand Eight Hundred Seventy Seven Dollars and Eighty Seven Cents ($49,877.87), plus reimbursable expenses, and Title II Services, not to exceed an Upper Limit Contract amount of Two Thousand Four Hundred Sixty Eight Dollars and Sixty Four Cents ($2,468.64), plus reimbursable expenses. Reimbursable expenses are for mileage, reproduction, long distance telephone, production supplies, etc.. The basis of this upper limit and justification for the fee is contained in Appendix "A", attached hereto. Adjustment of the upper limit may be made, should the Engineer establish and the Owner agree, that there has been or is to be a significant change in the: (1) Scope, Page 6 tic::city-ay' • • • complexity, or character of the services to be performed; (2) condition under which the work is required to be performed; (3) duration of work, if the change from the time period specified in the Agreement for completion of work warrants such adjustment. TITLE II SERVICES shall be billed on a marked -up salary based on the established SCHEDULE OF SALARY RANGES. The mark-up shall include fee and the overhead rates established. This mark-up will remain in effect unless adjusted by a later audit and incorporated into a Supplemental Agreement. The following schedule covers the rate for each individual shown. SCHEDULE OF RATES (Title II) Staff Markup Rate Greg Bone 64.29 Butch Green 60.00 All miscellaneous expendable supplies normally required by the Engineer in the performance of these services will be purchased by the Engineer, who will be reimbursed by the Owner as a reimbursable expense. Final payment for TITLE I SERVICES shall be made upon the Owner's approval and acceptance of construction plans■ estimates of quantities, and the satisfactory completion of any related services required by the Owner. Final payment for TITLE II SERVICES shall be made upon the Owner's approval, and upon the Engineer's satisfactory Page 7 ]]c%city-agr • • • APPENDIX "A" SCHEDULE OF COSTS TITLE I SERVICES TOTAL COSTS FEE TOTAL (TITLE I) $43,372.06 $6,505.81 $49.877.87 TITLE II SERVICES STAFF HOURS STAFF RATE' HOURS RATE COSTS GREGG BONE BUTCH GREEN 16 24 364.29 $60.00 $1,028 64 $1,440 00 TOTAL 40 $2,468.64 MARK WRIGHT 60 $70.54 $4,232.40 GREGG BONE 200 355.90 $11,180.00 BUTCH GREEN 80 $52.17 $4,173.60 PAUL DAVIS 120 $49.33 $5.919.60 SCOTT RICHBERG 65 $53.50 $3 477 50 MARK RICKETT 61 $46.04 $2,808.44 JIM FLOYD 74 $27 51 $2.035.74 JOHN SUNDAY 120 $30.43 $3,651.60 MARC BERRY 60 326.09 $1,565 40 SURVEY CREW 56 $55.58 $3,112.48 BEVERLY CARTER 33 $19.90 $656.70 MELINDA STRANGE 30 318.62 $558.60 TOTAL 959 $431372.06 TOTAL COSTS FEE TOTAL (TITLE I) $43,372.06 $6,505.81 $49.877.87 TITLE II SERVICES STAFF HOURS RATE' COSTS GREGG BONE BUTCH GREEN 16 24 364.29 $60.00 $1,028 64 $1,440 00 TOTAL 40 $2,468.64 MARK-UP RATE • STAFF REVIEW FORM AGENDA REQUEST _xxx_ CONTRACT REVIEW GRANT REVIEW • I For the Fayetteville City Council meeting of N/A for Mayor's Signature FROM: ilaJ1 v R. Bunch Enaineernng Public Works Name ?_v_e : Darat'rren1. ACTION REQUIRED: Approve Change Order #1 to the engineering agreement with Development Consultants, L.L.C, for the design of the Mudd Creek Bridge Replacement in the amount of $3,599.65. Council approved a project contingency of $5,235 on November 4, 1994 COST TO CITY: S :.599.65 r:st :.f this Requost 4470 -9470 -5817 -CC Acc^int Nurcber 9407_8:0010 ?rcjec: hurbet S 245,796 Mudd Creek/Qregg Bridge r.tegt': •Pi'.;• -t Budget rategory./Prnjcct Naas 1_51,40a _ Bridge i Drainage us,s i T- Dat -s Pr-xi/am Name S 194,193 Sales Tax Coast. Rena.ni::g Ba a` F'..n BUDGET REVIEW: xxx Budgeted Item .__ Budget Adjustment Attached Burg C-.;tnlr:a: •r Adn:n:: tiat:ve Servir:es :)tIec:t':r FO NTRACT/GRANT/LEASE REVIEW: ft' Acct irg Mar4ger l4 City A rney 0 k_ Pus Lasing Officer GRANTING AGENCY: '>,steA:Nf ••r?_ratc'r ��� / .late :r.:4.1 r.j . AL.; _ : "I 11 .,�•:: ��� ate Date STAFF I --L ,-.}r -- ctLr rn Bead /�I! ( Jges.c cv---N Departacnt Dirccc-r Adsin St;;i• tv.-$ Di e'7 May :r Staff recommends the change order ;':'/ / S Da: cress Reference New .:en: Yes N4 i•tev .)id:Bes 4: 90-94 r be approved. Caic: Cantnac•: Da" •-• 11/4/94 Meet ns Late: 8/2/94 • • • AMENDMENT TO THE AGREEMENT WITH DEVELOPMENT CONSULTANTS, 1.1.C. AMENDMENT #1 This is an amendment to the Agreement for the Engineering of the Mudd Creek Bridge Replacement executed on the 1 lth day of November 1994 between the City of Fayetteville. Arkansas and Development Consultants. I. 1..0 Additional services arc required to procure additional survey information necessary to perform the design. The charge for the additional services shall not exceed $3.599.65 CITY OF FAYETTEVILLE: Gl ���b'✓mak/ Date: 9/47 Mayor DEVELOPMENT CONSULTANTS. L 1. (' Title nate Air EVl E 1 TEVI LLE T..E c TY 0' FAYFTTEV LLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To Mayor Fred Hanna and Fayetteville City Council Thru: Kevin D. Crosson, Public Works Director Charles Venable, Assistant Public Works Director Don Bunn, City Engineer / Z4v- From Mandy Bunch, Engineerin( Date September 21. 1995 RE. Contract Amendment 41 Engineering Services Contract - Development Consultants, L.L.C. Mudd Creek 1 Gregg Bndge Replacement • • 1. Background . The City of Fayetteville entered into a contract for engineering services in the amount of 552,347 00, and a 10% project contingency of $5 235 was approved on November 4, 1994. After this contract was approved, additional survey information was required for design purposes The Arkansas Highway and Transportation Department performed the original survey, and DCI had to procure additional information throughout the design process. Additional information was required to the north of the project Information was also required due to a possible change in the alignment of the bridge. 2. Funding Approximately twenty percent of this engineering contract will be paid by developer funds 3. Staff Recommendation. The Staff recommends the approval of Change Order No 1 to the engineering services agreement with Development Consultants, L.L.C. for the replacement of the Mudd Creek bridge. The requested amount is within the approved protect contingency of $5,235. 4 • •.; r . ?. air FPI I' :-r'•- 111' .'I I,r irllr r roc; 11 Tr. 1T3 -, 7.H1 42.17Ra. '.I+r SIP ?2-19•ih 11133 FRO4 rreET1r VIl 1 E Post if far hula 7571 to iia -fol S.-. C coakv .gfortzt YMe Id vs id, 1. s1 •7asg- .y/tc c /a , ,..s �- l...,,,...AA),..„ ra r. AMF.WD'IFhT TO THE AGRICKMENT WITH DEV):IA)PMF,NT CONSULT SIS, LLC. AMENDMENT WI This is an ;madman to the Agreement for the Engineering of the Mudd Creek Brldge Replacement executed on the I lth day of November 1994 between the City of Fayetteville, Arkansas and Ilcveloprceet Consultants, L i (' Additions! service ere required to procure additional survey 'diminution necessary to petfrxm the design The charge for the additional services shall not exceed 53,599.65 CITY OF FAYETTEVIL1 }• Maya DEVELOPMENT CONSULTANTS, 1.1. C A'i"' ' E ms. Title _ =-22-1 »5 1-: -4 Ilatc: Date 1.1; • September 12, 1995 Ms. Mandy Bunch City of Fayetteville Department of Public Works 113 W. Mountain Fayetteville, Arkansas 72701 Re: Mudd Creek Bridge Replacement Fayetteville. Arkansas Dear Mandy As you know. we have had to provide additional survey services outside our original scope for the above referenced project. At this time, we would like to request additional funds for payment of these required services. The additional work is as follows: 1. Additional topographic and ownership data outside of original work provided by AHTD for design 2. Additional alignment data necessary to provide information concerning alignments to Phil McConnell. Reqwred in order to look at next project to the north for bndge replacement The total costs for these additional services was Three Thousand Five Hundred Ninety - Nine Dollars and Sixty -Five Cents ($ 3,599.65). We are requesting that dollar amount to be added to our maximum amount stated within our contract. If there are any questions. please feel free to give me a call. Sincerely, Development Consultants. L.L.C. rk L. Wright Managing Partner Ic'421 7•und • • STAFF KE"1E 1 FORM AGENDA REQ:?EST xx CONTRACT RE:TIE:': GRANT RE:%IEW • • • • For the Fayetteville City Council m.:.•ting of __N/A for Mavor's signature FROM: 'iavrie Ledbetter Engineering Public Works • l ACTION REQUIRED: Approve Amendment #2 to engineering contract. This amendment is preparation of right of way documents for the AY.TD. COST TO CITY: 5 777454.59 f t RI• f.1 . 4470 94'Q-5817-30 A- --lint ..t:ar.r r 94078-0010 1 S 245,796 ..... qt.' _dud Creek Bridge .tt (.• •1 ; P� jN:•t "IlN S 55.946.65 Bridge & Drainage slizne 189,R49.35 Sales Tax Const. '..i:a: F:"1 1 BUDGET REVIEW: xx Budgeted Item Budget Ad,7ustment Attached r:a ia,•. -.1i na• - . .1. Ct '•t. CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: 1 �/• /S 10.21.. 0n ;,._.. .; q Man ti 1 -, ii -27-9G cfaryr � v VuizbL.j1/4dtiel. k Cr' 16 ••l;.e: i::g " f f i • • t t.l:. STAFF RECOMMENDATION: Staff;eco:r•.mends this Amendment #2 be approved. 1,1 Air I:::: Lie a. 1 St i�.lt Miy t . ._.__:,cacIL /21`r -4L :t••::.: No ;I., •:.i r •., u: 90 94 jy/'f 3 . 1:•• r,•, . E4Y TTEVVII,I,N: 1Hk CITY OF FAYETTEVILLE ARKANSAS DEPARTMENTAL CORRESPONDENCE To- Mayor Fred E Janna 1'hru Kevin Crosson Public Works Director Ai Charles \tenable..\;sistant Public Wnri,; Director From: Don ligan A A ij•' ` Wayne 1 edbettr. Engineering 110•44 Date. November 25. 1906 RE• AH'1'D Job 0.10179 Mud Creek Str. R Apprs (Fayetteville) (S) Washington County Development Consultants Inc has an engineenng contract with the City for this project. 'The original contract had a not to exceed upper limit of $ 52,347 00 However, it did not include provisions for right of way document preparation later, amendment to obtain survey information was processed. This amendment brought the not to exceed limit of the contract to $ 55,946 65. To provide finding for right of may preparation. we are proposing amendment #2 to the engineering contract. The original fixed fix fcc of $ 6.505.81 will he modified to $ 8.92(1.96. The original upper limit contract of $ 55,946 65 ( including amendment art) will be modified to an amount of $ 68,401.24 11 is the recommendation of the Stafftha: Amendment #2 in the amount of $ 12.•354.59 should be executed with Development Consultants This amendment should not require a budget adjustment • AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES MUDD CREEK BRIDGE FAYETTEVILLE, ARKANSAS THE AMENDMENT to the AGREEMENT FOR ENGINEERING SERVICES, is made and entered into by and between the City of Fayetleville, Arkansas. hereinafter called the "OWNER'. and Development Consultants, L.L.C., hereinafter called the "ENGINEER" a corporation existing under the laws of the State of Arkansas, with principal offices at 1970 East Joyce Boulevard, Suite 1, Fayetteville, Arkansas 72703, WITNESSETH WHEREAS. the OWNER and the ENGINEER entered into an Agreement for Engineering Services for design services (Title I Services) at the Mudd Creek Bridge on Gregg Street on November 4, 1994, and WHEREAS. it is the desire of the parties to amend said contract by including additional services to the scope of work to be performed by the ENGINEER, and by the modification of the contract to reflect the additional expense required to perform said additional items. NOW, THEREFORE for an in consideration of the terms, conditions, and covenants hereinafter set forth. the parties hereto do mutually agree as follows: I. Modify SECTION IV — SERVICES TO BE FURNISHED BY THE ENGINEER to include the following additional item as a part of this project: h. Preparation of Right of Way documents. The documents being to AHTD standards for acquisition. II. Modify SECTION IX — FEES AND PAYMENTS with the following: 1. Replace existing Fee shown with the new amount of Eight Thousand Nine Hundred Twenty Dollars and Ninety Six Cents ($8,920.96). and 2. Replace existing Upper Limit Contract shown with the new amount of Sixty Eight Thousand Four Hundred and One Dollars and Twenty Four cents ($68,401.24), plus reimbursable expenses. III. The effective date of this Amendment is the date it is fully executed by the parties hereto. IN WITNESS WHEREOF. the parties have caused this contract to be executed in multiple copies by the duly authorized representatives upon the dales set forth immediately below. ATTEST: CITY OF FAYETTEVILLE, ARKANSAS 1 friBy: in Fr d Hanna, Mayor tecetnAQr 3, /796 Traci Paul. City Clerk Date: DEVELOPMENT CONSULTANTS, L.L.C. Mark Wright, Manag Partner • AGENDA REQUEST XXXX CONTRACT REVIEW GRANT REVIEW • STAFF REVIEW FORM For the for the Mayor's signature. FROM: Wayne Ledbetter Nam Enaineerina Public 'Works Division Department ACTION REQUIRED: Approval cf Amendment #4 to the Engineering Agreement with Development Consultants, L.L.C.for the design of the Mud Creek Bridge Replacement. The amount of this amendment is $ 1,180.76 COST TO CITY: S 1,180,76 Cost of this Request 4470-9470-5817-00 Account Number 93078-1010 Pr''ect Number S 678,269.00 Mud Creek/ Greaa Bridge Categcry!Prcject Budget S 524,409.00 Funds Used To Da: S 153,860.00 Rep -airing Balance Category/Project. Name pridae & Drainaae Program Name Sales Tax Fund EVP: s. Gc�Ar et Coot inator XXXX Budgeted Item Budget Adjustment Attached Adnir.is'xative Services Director CONTRACT/G Accoantini l � 'Rag,/ e:/d l SCJG C, t Aftarlfe E REVIEW:A, GRANTING AGENCY:044-1 N� 1 Y y Q Date ADA c'ccrdinatcr Date 1 Date Ic7etral Auditor 1170 Date n 2✓ Purchasing Officer Date STAFF RECOMMENDATION: Staff recommends that the Mayor approve the $ 1,180.76 to fund Amendment •4 with Development Consultants, L.L.C. for the desigp•of the Mud Creek Bridge Replacement. Artini rative Services Director ' t l ifl 3-5-r8 Dae 3 -/I- re Da -e Date Date Cross Reie&ence New :ten: Yes Prev Ord: Yes #: 90-94 or:g Contract :)ate: 11-04-94 142-34--19'33 14:41 F RCM f rein T`V 1 LLE • • T 9150122178928396 F.e2 AMEMONAMT TO TEM mammon WITH ei l ILS -L 1111M11Uet tee /S This is an amendment to the Agreement for /714/ executed on the °2' day of between the City of Fayetteville,Arkxnsasand Additional services (2required due to di �'C�n� b� • The charge for the additional services shalt not exceed s41i) 476 • CITY OF FAYETTEVILLE: mare ) uEsioP,w. E ceMacrlisii5 Ats= Company 7144/0,411—. Title • • Date 31/ 3�l nate / i ('ia �Oq Omar 11SE ONLY •E dstlng P.O. 4 Cont/eel # TO 14.. P 02 MfP-04-1998 19:33 P.01