HomeMy WebLinkAbout80-94 RESOLUTION•
RESOLUTION NO. 80-94
•
A RESOLUTION AWARDING BID NO. 94-42 TO
DICTAPHONE CORPORATION. AUTHORIZING STAFF TO
PURCHASE RECORDING/TAPE SYSTEM REPLACEMENT
FOR THE COMMUNICATION DIVISION 1N THE AMOUNT
OF $43,568.00, AND APPROVAL OF A BUDGET
ADJUSTMENT IN THE AMOUNT $52,864.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. The Council hereby awards Bid No. 94 42 to the Dictaphone Corporation
and authonces staff to purchase recording/tape system replacement for the communication
division in the amount of $43,568.00. A copy of the hid tabulation is attached hereto marked
Exhibit "A" and made a part hereof.
Section 2. The Council also approves a budget adjustment in the amount of
$43,568.00 to increase Fixed Assets, Acct No. 1010 6600 5801 00 and Transfer to General
Fund, Acct. No. 4470 9470 7602 01 in the amount of $9,296.00 by decreasing Fixed Assets,
Acct. No. 4470 9470 5801 00, Project No. 94013, in the amount of $9,296.00; Transfer from
Capital Improvements Funds, Acct. No. 1010 001 6602 01 in the amount of $9.296.00; Use of
Fund Balance, Acct. No. 1010 001 4999 99 in the amount of $34,272.00. A copy of the budget
adjustment is attached hereto and made a part hereof.
PASSED AND APPROVED this 19th day of July . 1994.
ATTEST:
By:
Sherry Thomas. City Clete
Thomas, Clerk
APPROVED:
i I
By:
19 A
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Fred Hanna, Mayor
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?US 21 '94 13:22 FR OKC 5500
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405 942 5505 TO CRS MEMPHIS P.02/11
INN ATION TO 81O
CITY OF FAYETTEVILLE. ARKANSAS
DA ISSUED DA—D1ME F OPENING:
June 29 1994 2:00 .hn. �_i
J ne 1 ' 1994 DATE -REQUIRE :
BUYER. D YS ARO _
C Fa ert }0 �wT}AR BUYER'S PHONE i GUARANTEED DEUVFRY DATE:
F. O. B.
Fa eaville AR 601 75- 2119
UNITSE C OT
CI
1 PC workstalion inlerfuced to a
digipl receding module1 I $ 5 q
\wI h windoos phs-loaded
2 S2 -channel dr'
Retarding $34 , 654.75 34,654.75
l Module w1 dual * Nee 1
.75
1 I $�50 649.5C
9 Desktop rerecord unit I945.00
30 $�
4 Recording Cartridges
45.00
5 Cleaning Cartridges
2 $ 22.50
I
` 682.00
6 Irhetsmstian
7 Trade In irar Dictap� me recorder 1 1
$ 1, 000.00
Vernet 5202 20 Channel el
post be inclndled in I
Shipping
Ithe bid price_
5,467.75
`RESTRICTIONS OR EXCEPTIONS
ITO THE BID MUST BE NOTED:
IGRANO
ITOTAL 1411644.00
.-tcrUTION OF BID
Upon signing this Bid, the bidder carfilhs that they have reed end
proposal, a to the
requirements sat forth he Dagree
and standar
d
conditions. and poohm(rforuh n ngm. bid on, and agree to
s ala
these a -- at ONE. TAX PERMIT
NAME OF FIRMP = 38i-7173 1-76 00593
DICTAPHONE ��-- ��p97
IUSINESS ADDRESS, CITr AND STATE: �065�4 _-
3191 BROAGBgIOGE AVENUE �nTJU05 CCITT DA7E�9�94
AUTH� ' D TT1NE MANAGER, SALES SUPPORT 6/
ITs�.
CE_E��-YES
Page 11
'U4 21 '94 ee:Se
1 501 675 9257 PAGE 02
fmn: v4
MCT «c !-J Vflr
city of PayettceWc, Asks
Budget Aapstmeet Farm
Budget Year
1994
Department: General Government
Division: Miscellaneous
Program:
Date Requested
July 19, 1994
Adjustment #
Project or Item Requested: A budget adjustment is requested to
fund the purchase of replacement of the Communications
Division recorder/tape system.
Project or Item Deleted: Proposed funding is from savings the
purchase of the Centracomm unit and utilization of fund balance.
Justification: The City's recorder/tape system was purchased in 1985
and is scheduled for replacement during 1998 In the 1993-1998
Capital Improvement Program. During the past few months the
reliability of the current system has deterroted. This equipment is a
vital link in communications with the City's emergency reponse units
(Police and Fire) and provides a contemporaneous record of all
communications between Central Dispatch and the responding unit
or officer.
Justification: The purchase of the Centracomm unit is complete: Sale
tax revenue is greater than originally anticipated.
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Account Name Amount
Fixed Assets
Transfer to General Fund
Account Name
Fixed Assets
Transfer from Capital Improvements Fund
Use of Fund Balance
Increase
1 i
1
AllluelThar .• lidoct Number: ,tet
43,568 1010 6OO
9,296
Amount
4470 9470 _ '- T
Decrease
9,196
9,296
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Myst Nair
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Project Number
4470 9470 'SII- 94013
1010 0001 6061 01
ppetaval Signature'
Rue
Budget d B natot
Admin.
Mayor
G -3v- 94
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Type: A R
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Poston to Otani
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Budget office Cop