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Home My WebLink About57-94 RESOLUTION• • RESOLUTION NO. 57-94 A RESOLUTION AUTHORIZING THE DESTRUCTION OF DOCUMENTS THAT HAVE BEEN MICROFILMED AND RETAINED THE LENGTH OF TIME REQUIRED BY STATUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I . That the City Council hereby authonzes the city clerk's office to destroy those documents that have been microfilmed and retained for the length of time required by statue. PASSED ANI) APPROVED this 17th day of May 1994. ATTEST: By: Sherry L. Thomas, City Clerk APPROVED: By: red Hanna, Mayor DESTRUCTION LIST FOR 1993 BUDGET DEPT: Budget workpapers from 1-86 thru 12-86 BUSINESS OFFICE: End of Year Accounts Receivable List 1-83 thru 12-83 Pel's from 1-16-92 thru 12-3-92 Returned Check Journal Entries 12-1-86 thru 12-31-87 Returned Check Journal Entries 1-5-88 thru 12-5-88 CITY CLERK: Board Agenda's 1-6-87 thru 12-15-87 Board Agenda's 1-5-88 thru 12-28-88 Finance Committee Agenda's 8-22-80 thru 8-16-85 CITY MANAGERS: Chronological Letter Files from 1-73 thru 12-78 Correspondence Files from 1987 thru 1988 Absenteeism thru United Community Service Correspondence Files from 1988 thru 1989 ABC files thru Walton Art Center Correspondence Files from 1989 Correa: Scott Linebaugh 1-89 to 12-89 thru Razorback Cable General Information (corres.-notes to & from) Don Grimes files 1980 to 1987: Continuing Education Center -Parking Deck files Grimes Correspondence to Waste Water Management Program Legislation to Taxes (local 1982) Sewage Treatment Plant Financial Books 1987 thru 1991 (3 copies are keep by City Clerk permanently) Budgets CAFR'S Financial Reports Five Year Capital Improvement Jim Pennington's Correspondence File 1987-1989 Accounting thru Special Projects Old City Managers file 1980 to 1987 ABC file to Chamber of Commerce 1987 Charter Vista to Financial Institution Fire Department to Legislature "M" Main Street Arkansas to Public Safety 1982 Radio System to Zoning Scott Linebaugh's Correspondence 1987-1989 ABC files thru Performance Measurement Systems Scott Linebaugh's Correspondence 1990-1991 American Express Receipts thru Wholesale Water Information CREDIT UNION: Microfilm copies of Checks and Stub from 1980 to 1982 Savings Register 12-31-83 thru 12-31-84 • • • FINANCE/ACCOUNTING: A/R Detail Cash Receipt Report by Receipt Number for 1988 A/R End of Year Detail Cash Receipts Register by receipt number 3-88 thru 5-88 A/R Invoice Entry Edit List from 6-29-88 thru 12-29-88 A/R Paid Invoices 1986 thru 1988 A/R Pink copies of invoices and Pulled invoices (13900 thru 14891) from 1986 thru 1988 Bank Reconciliations from 1-88 thru 12-90 Building and Grounds Work orders for 1988 Cash End of Month by Deposit Number for 1989 Cash End of Month by Receipt Number for 1989 Cash Receipts for 1988 Cash Receipts for 1989 Cash Sheets for 1990 Check Signing Books 1-88 thru 12-88 Community Development Records (4 binders) 1975 thru 1987 Current Accounts Payable Report Register by Account 11-84 thru 11-85 (12-84 and 12-85 missing) Detail Cash Receipts Report by Account Number 1-88 thru 5-88 Employee Salary Changes for 1988 Encumbrance Posting Report by batch for 1987 HMR Reports 12-88 thru 11-89 ICMA and Part of BCBS files for 1988 Investment Monthly Report for 1985 Investment Register as of 12-31-82 thru 12-31-85 Journal Entries for 1990 Listing of Deposits in Deposit Order 1-88 thru 4-88 Matured Investments for 1985 Matured Investments for 1988 Matured Investments for 1989 Monthly Financial Statement Registers from 1-89 thru 12-89 New Purchase Order Report by Account for 1987 Paid Vendor Files for 1987 all Funds (9 Boxes) Paid Vendor Files for 1988 all Funds (16 Boxes) Paid Vendor Files for 1989 all Funds (14 Boxes) Payroll Adjustments and Voids Register 6-26-88 to 10-2-88 Payroll Adjustments and Voids Register 1-89 thru 12-89 Payroll Check Register 1-87 thru 12-87 Payroll Deduction Report PR# 1 thru PR# 26 for 1989 Payroll Deduction Report PR#1 thru PR# 26 for 1990 (2 registers) Payroll End of Month Pension Report for 1990 Payroll End of Year Reconciliation for 1990 Payroll Journal 12-29-85 thru 3-31-86 PR# 1 thru PR# 8 (duplicate copies) Payroll Journal Entries 1-89 thru 12-89 Payroll Journal Entries 1-90 thru 12-90 Payroll Labor Distribution 1-7-90 thru 12-23-90 Payroll Personnel List Year -to -Date and Check numbers for 1984 Payroll Registers for 1988 (7 register) Payroll Registers for 1989 (6 registers) Payroll Registers for 1990 (9 registers) • Payroll Payroll Payroll Payroll 5-17-87 Payroll Payroll Pension Pension Pension Pension Pension Pension Pension Report to Reconcile 1988 Summary and Check Register PR# 1 thru PR# 11 Tax Report 6-8-88 to 12-28-88 Time Sheets and File Maintenance from 12-15-86 thru Time Sheets and File Maintenance 1-88 thru 12-88 Yearend Magnetic Tape Reporting File Register 1989 History Report 1-83 thru 12-83 History Report 1-84 thru 12-84 Runs for 1986 (2 registers) Runs for 1987 (3 registers) Runs for 1988 Runs for 1989 Runs for 1990 Police and Fire Monthly Pension 1989 Police and Fire Retired Pension 1990 Property Tax Report, City Sales Tax and County Sales Tax report for 1988 Receipt Verification register for 1988 Retail Beer, Liquor Store and Private Club Licenses for 7-87 thru 6-89 Travel and Training by Fund 1-87 thru 12-87 Travel and Training Directors 1-86 thru 1-86 Travel and Training by Fund 1-88 thru 12-88 Yearend Pension Report for 1-89 thru 12-89 INSPECTION: Building Permits, Applications, Signs and Mechanical Permits from January 1990 thru June 1990 INTERNAL AUDITOR: WWTP Grant(Waste Water Treatment Plant) 1985 thru 1990 MAYOR FILES FROM 1950 thru 1965 Airport Air conditioning contract thru Wiggins Memorial Methodist Church PERSONNEL: BCBS and Life Insurance Files 1989 BCBS and US Able Life Insurance and Long Term Disability files for 1989 and 1990 Comp Time Sheets from 12-28-85 thru 12-27-86 Comp Time Sheets from 1-1-87 thru 12-31-87 Comp Time Sheet for 1988 Personnel List for 1993 PUBLIC WORKS: Airport Division thru Water Division Correspondence 1986 Airport Division thru Water Division Correspondence 1988 PURCHASING: Bid # 308 to 1 609 from 1981 thru 1986 Bid # 465 to i 750 from 1981 thru 1987 Bid ft 610 to i 690 from 1985 thru 1986 Bid 1 691 to 1 743 from 4-28-86 thru 12-2-86 Bid 1 752 to # 797 from 2-23-87 thru 7-9-87 Bids and RFP'S from 1987 thru 1989 1746 thru 1900 Miscellaneous Purchasing Files, Formal Bids and Price Quotes from 1978 thru 1987 Purchasing Computer Printout for Conversion History Set-up for 1-87 thru 3-31-88 Purchase Orders for 1988 Purchase Orders for 1989 Quotation # 37 to 1 126 and 227 from 6-29-81 to 9-22-86 and misc. quotation from 1981 to 1986 that have no number issued TRAFFIC: Issued Parking Tickets (white copy) 1984 Paid Parking Tickets- Yellow Envelopes for 1985 Parking Card File Maintenance 1-86 to 12-86 Parking Card Payments 1-86 thru 12-86 Parking Summons (all paid City Receipts) 1-85 thru 12-85