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Home My WebLink About47-94 RESOLUTION• RESOLUTION NO. 47-94 A RESOLUTION AUTHORIZING THE MAYOR ANI) CITY CLERK TO EXECUTE A RENEWAL CONTRACT WITH COMMUNITY RESOURCE GROUP. INC, IN THE AMOUNT OF S45,000 TO PROVIDE DRIVERS FOR THE FAYETTEVILLE TROLLEY SERVICE. • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized to execute the contract renewal with Community Resource Group, Inc.. in the amount of $45.000 to provide drivers for the Fayetteville Trolly Service. A copy of the contract is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 19th day of April 1994. ATTEST: By: Sherry L. thomas. City Clerk APPROVED: BY: Fred Hanna, Mayor AGREEMENT 1 TH:S AGREEMENT, entered into as of this , 1994, by and between Community Resource Group, Inc d/b/a Regional Transit hereinafter referred to as "Ozark" and the City of Fayetteville, Arkansas, hereinafter referred to as "the C:ty." WITNESSETH THAT: Ozark and the City will mutually agree as follows: O zark and the City will jointly provide transportation service for the City in accordance with guidelines contained herein: 1. TYPE OF SERVICE The service shall be open to rembers of the genera: public and shall not be operated exclusively for any one group or omganization. The service shall comply with requirements of O zark's contract 1::r Arkansas Highway and Transpomtat_on Department Section 9 Federal Transit Administration funds, as identified in Ozark's contract. The City anderstanas that some aspects of this service shall be subsidized by such funding. 2. ROUTE DEVELOPMENT O zark staff will assist the City in developing the most t.me and mileage efficsent /outing and scheduling for the service. Final routes, stops, and time schedules will be approved by the City Ln wmit ng prior to service being provided. Any changes .n said routcs, stops, and time scneaules will be approved by the City in writing. 3. VEHICLES & INSURANCE Ozark will operate vehicles owned by the City fox semvice provided under this agmeement. Vehicles will be operated in accordance with routes approved by the City. In no instance will vehicles bc operated hy the City fax services not provided under this contmact, outside the state of Arkansas, cm outside Ozark's Arkansas Aighway Commission operating authority area overnigl.t, unless the City shall secure adequate insumance covering such opemation and operate under its own authority. Ozark's use of said vehicles shall be limited to service provided under thin agreement unless approved by tne C.ty. necause it Ls not imrune fromtort liability. Ozark agrees to maintain the following vehicle insurance coverage on all opemated 1.nder this aqreemeni: Liability $1,30C,DCC combined single liniit; $1,3C0 medical; SoD,COD uninsured notorisi; Ccmpmehensive - $503 deductible to • he paid by Ozark; Collision - $500 deductible to be paid by Ozark. All costs of insurance shall be paid by Ozark. The City shall be named as additional insured, and may operate t he vehicles with its cwn employees under Ozark's insurance and operating authority so long as those employees are first listed with Czark's insurer. 4. MAINTENANCE & LICENSING The City shall provide vehicle maintenance every 3,CC3 miles, licensing, and all other oherazing costs other than those specified :n this agreement to he provided by Ozark. O zark shall be responsible for determining when preventive maintenance or repair on the vel'irle needs to be scheduled, and for alerting the City. :f necessary and approved by the City, O nark will provide maintenance or repair, and will subsegJently h ill the City at current rates charged to non -profits. O zark shall no: obligate the City to pay any cost pertaining to any aspect of this agreement without prior written authorization. 5. DISPATCH & OPERATIONS Each City vehicle will be equipped with a two-way radio systerr tt, be provided by Ozark. The radio frequency will be monitored by 07ark dispatcher from 7:0C a.m. to 5:0C p.m. Ozark will provide spare vehicles to :nsure uninterrupted service to the City in tLt e evenof malfunction of the assigned ven:clefr. Spare vehicles will match the capacity of regularly assigned vehicies when possible. 6. DRIVERS Ozark shall provide Drivers for service operated under this agreement who shall receive special orientation and training to prepare them to educate passengers, in addition to Ozark's regular Driver training. Said training shall consist prirarily o f a set of written rraterials which shall be memorized by Drivers for repetition to passengers, and cf a set of guidelines for dress, benavior, and any other items designated by the City. Aaequate ...vervision, and substitute Drivers shall he provided to assure uninterrupted service. D rivers used to provide service to the City will! al Hold a ' A:cense reciLirea by federal and state law. 2 b) Have a satisfactory driving record based on informat:cn documented from the Arkansas Department of Motor Vehicles, and continue to demonstrate ability to drive the vehicle to Ozark's satisfaction. c) Successfully complete, and update as needed, tra:ning in accordance with Czark's :raining :policy. d ) Be approved by Ozark to drive, basec on the above criteria. el Agree to abide by all Standard Policies and Procedures lister.: Ozark's Handbook for Employees, Contract 5 Volunteel Operators, and shall sign a sta4erent to that effect prior to driving any Ozalk venicle. 7. PROMOTION AND PUBLIC AWARENESS Ozark will wcix wi,h ..he City to develop an ongoing program of public awareness to assure that tourists and City residents know of the service and are able to access it. It is understood that Ozark shall not pay for any promotion or advert:sing under th:s agreement, otter than minor_ in-house mailing and tne cost of scbmitting public service announcements, as part of its ongoing 7.Lc Service Announcement program. 8. INCLEMENT WEATHER E ither the City cr Ozark may in the case of inc:ement weatLer and/or hazardous road conaitions cancel oi modify scheduled t /ansportation or dispatch/backup service. The party :nit:at ng : he cancellation or modificalion shall ne responsible for notifying the other party. Ozark shall notify the public of any cancellation by informing the media as soon as cancellation becomes necessary. 9. RATE OF PAYMENT The City agrees to provide funds to he used as local mc..tcn.ng funds or program income, as needed, in the amounts specified below. $:2.38 per hour for service provided. charges for all service shall be based on tr p records maintained by vehicle drivers. 10. METHOD OF PAYMENT 07ark w:'1 bill tne City monthly for transit service provided cnder this agreement using a format designed to show tne hours o f servIces piovided to the City. 11. RECORDS O zark's responsibility for record-keeping, financial and record data computations shall be limited under this Agreement to ridership counts, daily trip sheets, and records required by the Arkansas Highway and Transportation Department. Maintenance records shall he maintained by the City and shall be open to inspection by Ozark its agents, incluchng representatives of t e Arkansas Highway and Transportation Department upon request. 12. REPRESENTATIVES AND NOTICE The representatives of the respective parties who aze author zed t o administer this Agreement and to whom formal notices, demands, and communications shall be gitven are as follows: representative of Ozark shall be: Ta-inya Kopke, Director Ozark Regional Transit 2705 Chapman Rd. Springdale, AR 73764 The representative of the City shal he: Fred Hanna, Mayor City of Fayetteville 113 W. Mourtatn Fayetteville, AP 72/C1 Notice as required by the terms of this agreement shall be e ffective upon hand deiivery in writing to the appropriate ✓ epresentative listed above or five days after written notice is moiled first class U. S. Postage to said representative. :f either party desires to change it5 above listed ✓ epresentative, :t shall q vo written notice a"' provided anove. 13. TIME OF PERFORMANCE The term of this Agreement shall be for a period of e_ 11' months, commencing nf the first day of May, 1994 ard end:nq on December 31, 1994. The City shall have the option to renew this Agreement for fwir additional one year terms. To exercise each ✓ enewal option, a written amendment to the Agreement, signed by both parties is required. Renewal 15 wihject to br.dget approval. 14. AGREEMENT AMENDMENTS Th.s acireement may be rodified at any time by a memolardum understanding with the mutual agreement of both parties. 15. AGREEMENT TERMINATION "This agreement may be term4nated by one of the following methods: A. Either party may terminate this agreement upon 33 -day notificazion; or, B. Both parties, by their mutual consent, may terminate this Agreement immediately. IN WITNESS WHEREOF, this Agreement is signed and made effective by the following: Cit Mayor 1--N• uniN Resource croup, Inc. utiverector Fayettevflie Date ed Eanna AGENDA REQUEST xxxx CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM For the Fayetteville City Council meeting cf N/A • 1) 1 FROM: Brian Swain Adm. Services Dir. Adm. Services Name Division Department ACTION REQUIRED: Approval of a contract amendment with Community Resource Group, Inc. d/b/a as Ozark Regional Transit to provide a one year renewal of the contract for trolley driver service for the period beginning January 1, 1995 and ending December 31, 1995. The cost for service shall remain at $12.38 per hour for service provided. This is contingent on approval of the 1995 Budget. COST TO CITY: $ 32.000 est. Cost of this Reg -est 2120-9120-5315-C1 Account Number Project Number $35.030 Trolley Services Category/Protect Budget Calegory/Project Name SO for 1995 Funds Used To Date Program Name $35,000 Adv. & Promotion Remaining Balance Fund BUDGET REVLBW: ) /r/ A Cs, Biyilmc t ge_ Coordinator xxxx Budgeted Item Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE 1-1.6..4 ?Ij /14 34.4 Root= it.g/Me nage r C y Attorney REVIEW: GRANTING AGENCY: Date ADA Coordinator ! /2 IT .e) Arra el 1 I - 4LoiLti Date Inteknal Audit -r 1-)t; (a- -co Purchasi:g Officer Date Date 1-5-945- Date loco. 0,15 cl t tTS STAFF RECOMMENDATION: Staff recommends approval of the contract amendment. Division Head Department Director ices Director Ar• /u wl it. - Mayor 12- 2CalY Date Date Ph -f Date I: in Cate Cross Reference New Item: Yes No Prey Ord/Res if: Orig Co. -tract Date: • MEMORANDUM OF UNDERSTANDING Agreement Amendment This MEMORANDUM OF UNDERSTANDING shall serve as an amendment to an agreement for the provision of trolley driver services originally entered into as of April 19, 1994, by and between Community Resource Group, Inc. d/b/a Ozark Regional Transit and the City of Fayetteville, Arkansas. The purpose of this amendment is to exercise an option to renew the agreement for a period of one year extending from January 1, 1995 to December 31, 1995. The terms and conditions stated in the original agreement shall remain in place including the rate of payment which will be $12.38 per hour for service provided. Both parties being in agreement to the terms and conditions of this renewal agreement, it is signed and made effective by the following: ommunity xecutive Resource Group. Inc. irector / / Date 12-n- 'M City �f Fayetteville, Arkansas Date Mayor Fred Hanna 14- 47-194. • MEMORANDUM OF UNDERSTANDING Agreement Amendment This MEMORANDUM OF UNDERSTANDING shall serve as an amendment to an agreement for the provision of trolley driver services originally entered into as of April 19, 1994, by and between Community Resource Group, Inc. dibia Ozark Regional Transit and the City of Fayetteville. Arkansas. The purpose of this amendment is to exercise an option to renew the agreement for a period of one year extending from January 1, 1996 to December 31, 1996. The terms and conditions stated in the original agreement shall remain in place including the rate of payment which will be S12.38 per hour for service provided. Both parties being in agreement to the terms and conditions of this renewal agreement. it is signed and made effective by the following: ae-eAyteit• try. Community Resource Group, Inc. Date Executive Director, Taunya Kopke City - City df Fayetteville, Arkansas Date Mayor Fred Hanna • • MEMORANDUM OF UNDERSTANDING Agreement Amendment L•• - 21 • a • • A7>. This MEMORANDUM OF UNDERSTANDING shall serve as an amendment to an agreement for the provision of trolley driver services originally entered into as of April 19, 1994, by and between Community Resource Group, Inc. dibia Ozark Regional Transit and the City of Fayetteville, Arkansas. The purpose of this amendment is to exercise an option to renew the agreement for a period of one year extending from January 1, 1997 to December 31, 1997. The terms and conditions stated in the original agreement shall remain in place including the rate of payment which will he $12.38 per hour tor service provided. Both parties being in agreement to the terms and conditions of this renewal agreement, it is signed and made effective by the 1b1lowing: Ecot,e unity iesource Group, Inc. ctitive Director 9/9 4 Date 4 /ti/ k 1194,.; City of Fayetteville, Arkansas Date Mayor Frcd Hanna • • • • 4.• 2 - -c A Or MEMORANDUM OF UNDERSTANDING Agreement Amendment This MEMORANDUM OF UNDERSTANDING shall serve as an amendment to an agreement for the provision of trolley driver services originally entered into as of April 19, 1994, by and baween Community Resource Group. Inc. d/b/a Ozark Regional Transit and the City of Fayetteville, Arkansas. The purpose of this amendment is to exercise an option to renew the agreement for a period of one year extending from January 1, 1998 to December 31, 1998. The terms and conditions stated in the original agreement shall remain in place including the rate of payment which will he S12.38 per hour for service provided. Both parties being in agreement to the terms and conditions of this renewal agreement. it is signed and made effective by the following: 12.-Z5-97 mty Resource Group. Inc. Date E uti e Director 12- Ho -17 City of Fayetteville. Arkansas Date Mayor Fred Hanna • AMENDMENT TO THE AGREEMENT WITH (cronniudity Rescurc4 Grow dibici OzariL agt;emal-rintrts0.- AMENDMENT f 5 • • •0- • ••-• This is an amendment to the Agreement for 'Mlle, -Driver Ccerkes executed on the day of Arp:1‘ 1911 between the City of Fayetteville,Arkansasand Otgorg im&estypetel Additional services required due to d)ays 4, camptet-I, -144 Gelitchtho And appetival protesc -Cmyr A new ante -act Vol/. -Two Awnie. exkns;04 • The charge for the additional services shall not exceed $ 1,040 CITY OF FAYETTEVILLE: Mayor IAA 14Y -.F.C.Coalcet Company • • Title Date Date FOR OFFICE USE ONLY 111 Existing P.O. # Contract # =1: