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HomeMy WebLinkAbout22-94 RESOLUTION• • • RESOLUTION NO. 22-94 A RESOLUTION APPROVING M1TCHNER EXCAVATION CHANGE ORDER NO. 2 IN -FHE AMOUNT OF $70,957.20. FOR EXPENSES ASSOCIATED WITH THE TAXIWAY EXTENSION PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Council hereby approves Change Order No. 2 with Mitchner Excavation in the amount of $70,957.20, for expenses associated with the taxiway extension project. A copy of the change order is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 1st day of February , 1994 ATTEST: /1 By:iltersr..✓ Sherry L_ homas, City Clerk APPROVED: 1 By: ..,..,k /S. : Ls. Fred Hanna, Mayor • OWNER: PROJECT: • • City of Fayetteville 113 West Mountain Fayetteville, Arkansas 72701 Taxiway Extension, Blast Pads Obstruction Removal and Drainage and Grading Improvements Drake Field, Fayetteville, AR AIP 3-05-0020-17 CONTRACTOR: Mitchener Excavation, Inc. 705 South El Mira Russellville, Arkansas 72801 Change Order No. 2 Date: January 13, 1994 Project No. FY932102 Contract Date: July 20, 1993 The following changes to the Contract are hereby ordered: 1. The Owner wishes to add temporary fence at Greenland School, additional Crushed Aggregate base within safety area and equipment stand by time due to the project shut down during the Archeological Study period. A. Add Bid Item No. 69 for 270 LF of Temporary Installation and Removal at $10.10/LF Add $ 2,727.00 B . Increase Bid Item No. 13 by 500 tone for a total of 4000 tone at $13.78/Ton Add $ 6,890.00 C. Add Bid Item No. 70 for demobilization and remobilization of D8 JDozer and 240 trackhoe at $4,900.00/Lump Sum Add $ 4,900.00 D . Add Bid Item No. 71 for 220 LF Pipe Underdrain System for section of new taxiway 45 ft. from the runway at a coat of $10.41/LF Add $ 2,290.20 E . Add Bid Item No. 72 for Equipment Standby during the period October 19, 1993, to November 4, 1993, for the taxiway area and to November 24, 1993, for the Drainage Improvement Area for a cost of $47,430 and Nighttime Standby at the bid hourly rate of $168/hour for 4 nights per week for two weeks at 5 hours per night for a coat of $6.720 as according to the attached Enclosures 1 and 2 and letter dated December 6, 1993. Add $54,150.00 Total Additional cost $70,957.20 • • • Original Contract Amount Previous Change Order Amount Change Order Will Increase Contract Amount By Revised Contract Amount Contract Time Increase in Contract Time Revised Contract Time CONTRACTOR: Mitchener Excavation, Inc. By: l ENGINEER: OWNER: James R. Mitchener McClelland Consulting Engineere,1 Inc. R. waVyde Anes i By: City of Fayetteville By: 'i Fred Hanna, Mayor $730,726.41 $ 33,109.82 $ 70,957.20 $834,793.43 120 calendar days 100 calendar days 220 calendar days 1-1Y�9� Date '-/3-14 / Date )-/-7Y Date • • • • • • • c41ilcfiene2 &xeavation, inc. 705 Scuth El M ra Russellvi le, Arkansas 72801 501-968-5451 December 2%3. 1993 McClelland Consulting Enaineer=_. Inc P 0 Rex 1229 Fayetteville, AF 7c702-1229 ATTN: R. Wayne Tones Sir. RECEIVED DEC 2 9 1993 Per your disr.l=siren with Mr. James b. Hifctienel and your fay: with sFetrh dated 1P/ 4/93. Taxiway). and equipment 11i tchener to (rape farm compaov. Id.?I dr.,l 11 E>:ravattcr, wi11 provide all a::.+c.i 4i., A. Excavate trench R. Place filter fabric Place porous back fill .D. In=_tall 4" perforated pipe E. Knock hole in inlet wall and repair The above to be dc-ne for $10.41. per L.F. assume 220 L.F. $2290.26. • • • • • • Date : 12-10-93 01411chenEt Excavation, inc. RECEIVED LEC 13 033 / 705 So..lh El Mira n ✓ Russellville. Arkansas 72801 5C1-968-5451 Mr R. Wayne Jones McClelland Consulting Engineers, Inc. P.O. Box 1229 Fayetteville, Arkansas 72702-1229 RE: Drake Field Dear Wayne, Following is a summary of stored materials on site above referenced job. 349.46 tons Rip Rap 227 feet of 18" Corrugated Steel Pipe 270' 9 gauge woven wire Re Bar for Channel Crossing & Drop inlets Total cost for materials Install 270' temp. fence @ 5.05 Remove 270' temp. fence @ 5.05 Total Temporay Fence Total Temporary Fence and Stored Materials See attached invoices for stored materials. Sincerely, Brent Tucker 2679.67 1827.70 407.70 1049.73 1363.50 1363.50 6 for the 5964.80 2727.00 8691.80 • • • DeLen•ber 6, 1993 ollddefirnEt Excavd.Eion, 705 South El Mira Russellville. Arkansas 72801 McClelland Consulting Fnninear-c. P 0 ho;: 1229 Fayetteville. AF 72703 AT TN: M.. R. Wayne Jones • i r , 501-96&5451 4nc.C 1/471/43 hEF: Drake Feld A3: r' r -t Fayetteville, A.'. .rferenre yrnlr- letter cf . Deerr.,hr_: 6.d rt' r Eyries-Ton/if-ire relating tc. "Lta,rd by" -:irnJl• :•o the ahoo.•r rcfctirlrnc. project. P lease find attached a= Lnriocure 1 the Eoti;.:ment Lost by iters and facts ed to -e': lect the Fort Smith rate as lndlcated ir. the Means Building_ -i_ogstructinn rn=_t _)"iatia. Encic'sule 2 reflects the total cost 1PcS night stand by. This ct.st shrew=.. the month. week and day as appropriate. S tand by cost for the nicht cFerat 3crn is if R.ir:> per huttr . hours per right for St nlghl% ':or a total of 4/6720.00 The Cost of Demobili.ni1ion enu Rem Urlt:a'+1'tf 1= $40RR7.9' In as much as Mitcnener Ei:cavetio“ directed 10 place 17?7t hales of Straw at the top cf t' -e cs cineoe ditch. this ar ton will require that the strew be r umcved ;lir disposed of p: ic•7 to I,r�rfor mine any wort on the drainage ditch. This work was not indicated in the sped fico! ;c'.- or clans. f-, cost of that a:v.-i will to teve;oped and forward for payment. Additionally the striping area wins- increr.sed 01.d deliord, therefore thc additional rc.=t will be dotermined and an i -•:Dire- fnrwrrd. S incerely. Certified Mai 1-Retu; n Re: epipt Iia✓quested 3 .39. • • • Enclosure 1 ITEM D8 MS -240 (1.50 C Y) HOUR DAY WEEK MONTH 30.47 982.30 2942.72 8861.60 20.52 677.16 2027.30 6081.80 D-6 22.94 836.00 450 8.32 267.52 980 16.72 656.26 Dump Truck 15.42 351.12 120 14.13 555.94 OFFICE Storage Trailer Brush Burner 1.40 34.69 Sweeper 1.40 34.69 Generator .88 23.41 Sanation Facility 7.23 Chain Saw .40 26.33 Pump .24 28.42 Level 20.06 Barricades .43 Pick Up 9.24 71.06 2508.00 802.56 1964.60 1049.18 1667.82 104.50 104.50 70.22 21.73 79.42 85.27 60.19 1.14 188.10 7524.00 2403.50 5893.80 3155.90 4995.10 129.58 71.06 313.50 313.50 210.67 65.21 238.23 254.98 186.58 3.41 639.54 • • • • Enclosure 2 DOWN TIME COST Dump Truck 2 Each 2 Week 2 Day = 2800.60 D 8 1 Each 1 Month 1 Week 2 Day MS -240 1 Month 1 Week 2 Day CAT 12G 2 Week 1 Day CAT 980 2 Week 1 Day JD 450 2 Week 1 Day D-6 2 Week 1 Day Tool Trailer 1 Month 1 Week 2 Day Office Brush Burner 1 Month 1 Week 2 Day Sweeper 2 Week 1 Day Generator 2 Week 2 Day Sanation Facility 2 Week 2 Day Chain Saw 2 Week 2 Day Pump 2 Week 2 Day Level 2 Week 2 Day Barricades 7 Each 2 Week 1 Day Pick Up 1 Each 2 Week 2 Day 5601.20 13768.92 9463.42 3891.58 4585.46 1872.64 5852.00 95.27 142.00 487.38 243.69 187.24 57.92 211.50 272.38 160.50 18.97 518.32 TOTAL 47430.39 • • • • • ID —FL Nu. TELEPHONES 1 490 14( FAX: 501-490-0054 MCCONNELL RIGGING Co., ENG. TC:_22u---42 '2,444. rav >-7 :Iec uMIo:M DE MCCONNELL HEAVY HAULMS, INC. P.O Go). 463 H:GIMYAY 365 - SOUIH 11:11[ f=Ft AHKA'NStS 7?:03 1ni. H) L:- MVFR SiA;-T UR(rti1 • N f A!)1 U:L; \9=R 11fiC-0TRTF .; ! • lu:03 No.002 P.01: I -O TGMml 452.5470 1EXAHKANA P.O. DOX 1367 AC214490-4505 MCCONNELt. LEASING CO., INC. 1'/6E: / OF Flttxd j Cee,vs, OUR REF .i'i: SUBJEC1; 772 7,7 DIK If itaism = 313111 • • c"AcmA:::3r4 SO0 • 3 9 cho 1 1 1 AGENDA- REVIEW • For the Council meeting of February 1, 1994 ==SS=S S SS =S J FROM: Dale Frederick, Airport Manager Airport General Administration Name Division Department === = BOARD ACTION REQUESTED: Request approval of Change Order #2 with Mitchner Excavation of Russellville and a budget adjustment for expenses associated with the Taxiway Extension Project (AIP #17). This Change Order will provide for temporary fence installation, increased safety area materials for compliance and drainage control, equipment down time and mobilization which are necessary as the result of the discovery of a historic site in the south project area. This additional work has been review and approved by the FAA and cost will be 90$ eligible for reimbursement upon amendment of the Grant based on the availability of Federal Funds. COST TO CITY: $70,957.20 Cost of this request 39$ % of Program completed =S ? _ = e ==== ate— = == == S894,443 Line item budgeted amount $837.328 Funds used to date S57.115 Remaining balance Taxiway Extension Account name 5550-3960-7820-17 Account Number -=-==sa-s---xs-===-a----a----o----ax-eat----=- BUDGET REVIEW: Budgeted Item fit. C ..v Budge Coordinator * Budget Adjustment Attached *(includes engineering and contingency costs) Ptd c ha,ning Of ticsi L'1" Cij \_ Int rnal Auditor Administrative Services Director :.. Date /- ZS- Date i -as -94 } Date LX .e.i.e. ) 23- I/7 Date 0 Internal Auditor Date GRANT APPLICATION REVIEW: =RECOMMENDATION: RECOMMENDATION: Staff & FAA concur with the rex—S—====----_--Y—SS engineer's recommendation. = —a— =====--== ==_===_=sa-=sa ____- - — D vision ead Department Director Admin' t r May/ Services Director Pk 5... t$7es5tf Date Date Date Date • TIlI CI1Y OF FAvITTFVI..F. APPAh5AS DEPARTMENTAL CORRESPONDENCE TO: The Fayetteville City Council THRU: Fred Hanna, Mayor FROM: Dale Frederick, Airport Manager) DATE: January 25, 1994 SUBJECT• APPROVAL OF AN jtESOLUTION AUTHORIZING CHANGE ORDER 02 AND ASSOCIATED BUDGET ADJUSTMENT TO A CONTRACT WITH NITCHENER EXCAVATIONS OF RUS$ELLVILLE FOR ADDITIONAL WORK AND CONSTRUCTION DOWN TIME EXPENSES ASSOCIATED WITIL TRE TAXIWAY/BLAST PAD CONSTRUCTION PROJECT (AIP 1171 Change Order 02 for $70,957.20 is necessary to cover additional expenses associated with the above referenced project. The additional costs are the result of discovery of historic sites located in the south project area. In accordance with federal guideline, all work was stopped on the project which has resulted in expenses for temporary fence installation, increased safety area materials for temporary compliance and drainage control, equipment down time, and mobilization/demobilization expenses. Several weeks after preliminary archeological review, work was allowed to resume at the north end of the airport, however, work on the south end is still stopped. These costs are all inclusive of the expense to the contractor for this project stop work order. The FAA has reviewed and concurs with these expenses. A budget adjustment is attached for $100,000 which will pay the expense of this change order and an associated engineering Task Order Amendment, leaving a small project contingency. These expenses will be included in a grant amendment upon the availability of federal funds at the end of the project. The amendment to the grant will reimburse 90% of these expenses. Staff recommends approval. Attachment: Agenda Request Form Letter of Recommendation, MCE Engineers, Inc. Change Order i2 (four original documents) Letter from the Federal Aviation Administration Associated Supporting Documentation • McClelland Consulting Engineers, Inc. P0. Box 1224 •=ayetle‘ Ile, Arka-sas 72702-1229 • 501-443-2377 • FAX SC1-443-9241 January 19, 1993 FY932102 Mr. Dale Frederick Airport manager City of Fayetteville 113 West mountain Fayetteville, AR 72701 RE: Taxiway Extension & Etc. Drake Field AIP 3-05-0020-17 Dear Dale: This letter is in regard to Mitchener Excavation, Inc's. request for Standby Time during the project shutdown period for the Archaeological Survey of the area including the clearing, drainage and grading in the southwest part of the Airport and for a limited time of the Taxiway Extension area and the Change Order Items associated with the Archaeological Survey. Enclosed please find four (4) copies of Change Order No. 2 on the above referenced project. This Change Order includes the Temporary Fence along the edge of the slope behind the Greenland Elementary School to protect the school children form the clearing and grading area; the additional crushed stone base material required during the project shut down period; the demobilization and remobilization for the equipment used in the drainage and grading area; and the pipe underdrain needed to remove excess water from the taxiway subgrade and base material near the runway. This Change Order also includes the Standby Time cost for both day and night work for the period which the project was shutdown. The entire project was shutdown on October 19, 1993 with the work on the Taxiway was allowed to resume on November 6, 1993; however, the work on the drainage and grading area has not been resumed due to the continuing Archaeological Study. The Standby time for the D-8 Dozer and the Trackhoe was stopped on November 24, 1993 with the Contractor allowed to move this equipment from the project site. We have been negotiating with the Contractor for the past month to obtain reasonable equipment standby rates for the shutdown period. The results of these negotiations is the enclosed Change Order with the standby rates and cost for each piece of equipment attached. These rates are based on average equipment rates nationwide which have been factored for the local market area. We believe these rates to be a fair rental rate for this area and the cost for the • Mr. Dale Frederick January 19, 1994 City of Fayetteville Page 2 equipment standby to be fair and just. The nighttime standby is based on the Contractor's bid price for Standby Time during nighttime work. These change order items are necessary due the project shut down during the Archaeological Survey period due to the findings of artifacts within the project area. Enclosed with the Change Order is backup information from the contractor regarding the cost for the fence, mobilization and pipe underdrain, and the Standby Time Cost. The Contractor has requested an additional construction period of 100 Calendar Days to complete the project due to the Project shutdown during good working weather and for the time lost during the month of November due to wet weather conditions. The project area including the drainage and grading improvements is still shutdown and the contractor will probably not be allowed to commence with the work in this area until March or April of 1994. The Contractor made good attempts at finishing the Taxiway during the Month of December 1994, however due the wet and cold weather was not able to complete the taxiway paving and lighting. We recommend the Contractor be awarded the additional 100 Calendar Days to complete the project when weather allows and the clearance is received from the State Historical Office. If there are any questions regarding this Change Order, please contact us. Sincerely, MCCLEj.LAND CONSULTING ENGINEERS, INC. 1 '// Ry Wayne Jones, P.E. Iskoject MJanager Enclosure: Change Order No.2 (4 copies) cc: Mr Brad Kutchins w/enclosures • • OWNER: PROJECT: City of Fayetteville 113 West Mountain Fayetteville, Arkansas 72701 Taxiway Extension, Blast Pads Obstruction Removal and Drainage and Grading Improvements Drake Field, Fayetteville, AR AIP 3-05-0020-17 CONTRACTOR: Mitchener Excavation, Inc. 705 South El Mira Russellville, Arkansas 72801 Change Order No. 2 Date: January 13, 1994 Project No. FY932102 Contract Date: July 20, 1993 The following changes to the Contract are hereby ordered: 1. The Owner wishes to add temporary fence at Greenland School, additional Crushed Aggregate base within safety area and equipment stand by time due to the project shut down during the Archeological Study period. A. Add Bid Item No. 69 for 270 LF of Temporary Installation and Removal at $10.10/LF B . Increase Bid Item No. 13 by 500 tons for a total of 4000 tone at $13.78/Ton Add $ 2,727.00 Add $ 6,890.00 C. Add Bid Item No. 70 for demobilization and remobilization of D8 JDozer and 240 trackhoe at 54,900.00/Lump Sum Add $ 4,900.00 D . Add Bid Item No. 71 for 220 LF Pipe Underdrain System for section of new taxiway 45 ft. from the runway at a cost of $10.41/LF Add $ 2.290.20 E . Add Bid Item No. 72 for Equipment Standby during the period October 19, 1993, to November 4, 1993, for the taxiway area and to November 24, 1993, for the Drainage Improvement Area for a cost of $47,430 and Nighttime Standby at the bid hourly rate of 5168/hour for 4 nights per week for two weeks at 5 hours per night for a cost of $6,720 as according to the attached Enclosures 1 and 2 and letter dated December 6, 1993. Add 554.150.00 Total Additional cost 570,957.20 Original Contract Amount Previous Change Order Amount Change Order Will Increase Contract Amount By Revised Contract Amount Contract Time Increase in Contract Time Revised Contract Time CONTRACTOR: Mitchener Excavation, Inc. By: ENGINEER: OWNER: James R. Mitchener McClelland Consulting Engineers, Inc. By:• 1'= vP pi !Wayne Jgnes, VI City of Fay tteville !4` Lam_ By: red Hanna, Mayor $730,726.41 $ 33,109.82 S 70,957.20 $834,793.43 120 calendar days 100 calendar days 220 calendar days Date l —13 -,me 4/ Date 7-/-9`! Date • o14itcIixnet ZxcauaLon, ona. RECEIVED DEC 2 9 1993 705 South El Mira Pussehvi le, Arkansas 72801 501-96&5451 December cb. 1%93 1"cCielland Consulting Engineers. Inc F 0 `rex 1229 Favet.tevalle. AR '%i 702-12i=9 HT?IV: k. Wayne Janes Sir "er vein- cii=-.c•.ir=sac r, wi t`i ^1r. James R. 01 t.chenei . this cc.r'loanv. arrc yc-cn fax with sketch dated 12/28/9C -l. (Pipe uderdraan fc-r -1.a)+1wav:. tlitr-hener Excavation will provide all material, lobo. ano equipment to A. Excavate ti ench H . Place falter fabric. C. Place po• r. us becl.. fill D . Install 4" perforated pipe E . Knock hole an inlet wall and repair The above to be deme for '$10.41 per L.F. assume 220 L.F. = $229O.1-16. chritct.cnca Excavation, JaciCEf yEL "L 1 3 433 705 South El Mira q..sse8v1 e, Arkansas 72801 501-968-5451 Date : 12-10-93 Mr R. Wayne Jones McClelland Consulting Engineers, Inc. P.O. Box 1229 Fayetteville, Arkansas 72702-1229 Dear Wayne, Following is a summary above referenced job. 349.46 tons Rip Rap 227 feet of 18" Corrugated Steel Pipe 270' 9 gauge woven wire Re Bar for Channel Crossing & Drop inlets Total cost for materials RE: Drake Field of stored materials on site • Install 270' temp. fence @ 5.05 Remove 270' temp. fence @ 5.05 Total Temporay Fence Total Temporary Fence and Stored Materials See attached invoices for stored materials. Sincerely, Brent Tucker 2679.67 1827.70 407.70 1049.73 1363.50 1363.50 0- for the 5964.80 2727.00 8691.80 .• . RECEIVED DEC -8 Ms, illitc%xanea activation, Dna. 0-\`9"' Russellville, Arkansas 72801 k 705 South EI Mira C. _ y,)� r 501-968-5451 December r,. 1993 hcClelluard Consulting Engineers P U bo:: 1229 Fayetteville. AR :270 AT TN: Mr. P. Layne Jnncs HEFT: Drake Field Airport Fayetteville. AR • ^eft-$ +-nLC: you ; of tear of 1 DecomLer and other cnr respc neoncc relating tr "stand by' charges on the above rt-fiei r•ce ❑robact.. P lease find attached as Enclosure 1 the Enuipment Lust by item and factored to reflect the Fort Smith rate as indicated in the t1eans_ bonding_ Construction Cost Data. Enclosure 2 reflects the total cost less night stared by. This cost shows the month. weel: and day as appropriate. S tand by cost for the night operation is 18El.00 per rc.e,r horn's per night for 8 nights for a total of $67;t0.00 She Cosi c f 1)emchl' i_at'on ar.d RemoLil i attr.n is $4.887.92 Ire as much as t".itcheear E>:cavation was directed tr. places 1374 Fain_; of Straw et the top of the drainage ditc_ . this artic.n w '.11 require that the straw be removed and disposed of prior to performing any wort: on the drainage ditch. This work was not indicated in the specification or plans. A Lc. -t art this wurk will be developed and forward for payment. Additionally the striping area wan increased and refined. therefore the additional cost will be dutt: t.a r:ed and an invoice furward. S incerely. tat- F~:itr hr nor Certified Mall F.eturn Receipt Requested • Enclosure 1 ITEM D8 MS -240 (1.50 C Y) • HOUR DAY WEEK MONTH 30.47 982.30 2942.72 8861.60 20.52 677.16 2027.30 6081.80 D-6 22.94 836.00 2508.00 450 8.32 267.52 802.56 980 16.72 656.26 1964.60 Dump Truck 15.42 351.12 1049.18 120 14.13 555.94 1667.82 OFFICE Storage Trailer Brush Burner 1.40 34.69 104.50 Sweeper 1.40 34.69 104.50 Generator .88 23.41 70.22 Sanation Facility 7.23 21.73 Chain Saw .40 26.33 79.42 Pump .24 28.42 85.27 Level 20.06 60.19 Barricades .43 1.14 Pick Up 9.24 71.06 188.10 7524.00 2403.50 5893.80 3155.90 4995.10 129.58 71.06 313.50 313.50 210.67 65.21 238.23 254.98 186.58 3.41 639.54 • • Enclosure 2 Dump Truck 2 Each D 8 1 Each MS -240 CAT 12G CAT 980 JD 450 D-6 Tool Trailer Office Brush Burner Sweeper Generator Sanation Facility Chain Saw Pump Level Barricades 7 Each Pick Up 1 Each • • DOWN TIME COST 2 Week 1 Month 1 Month 1 Month 1 Month 2 Day 1 Week 1 Week 2 Week 2 Week 2 Week 2 Week 1 Week 1 Week 2 Week 2 Week 2 Week 2 Week 2 Week 2 Week 2 Week 2 Week NE 2800.60 2 Day 2 Day 1 Day 1 Day 1 Day 1 Day 2 Day 2 Day 1 Day 2 Day 2 Day 2 Day 2 Day 2 Day 1 Day 2 Day 5601.20 13768.92 9463.42 3891.58 4585.46 1872.64 5852.00 95.27 142.00 487.38 243.69 187.24 57.92 211.50 272.38 160.50 18.97 518.32 TOTAL 47430.39