HomeMy WebLinkAbout21-94 RESOLUTIONRESOLUTION NO. 21-94
A RESOLUTION APPROVING AMENDMENT NO. 3 TO TASK
ORDER NO. 1 WITH MCCLELLAND CONSUI.TING
ENGINEERS, IN THE AMOUNT OF $22,300.00 TO COVER
EXPENSES ASSOCIATED WITH THE TAXIWAY
EXTENSTION PROJECT (AIP# 17).
BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the Council hereby approves Amendment No. 3 to Task Order No.
1 with McClelland Consulting Engineers. in the amount of $22,300.00 for construction
observation necessary to cover expenses associated with the Taxiway Extension Protect (AIP#
17). A copy of the amendment is attached hereto marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 1st day of February 1994.
APPROVED:
By: ,'ca c a *r
Fred Hanna. Mayor
ATTEST: �p
By: {6 `7( t
Sherry L. homas. City Clerk
AMENDMENT NO. 3
TO
TASK ORDER NO. 1
Drake Field Improvements
Fayetteville Municipal Airport
Fayetteville, Arkansas
Task Order No. 1 dated February 2, 1993, and Task Order No. 1 to the
BASIC AGREEMENT executed February 2, 1993 , between McClelland
Consulting Engineers, Inc., (ENGINEER) and City of Fayetteville,
Arkansas (OWNER) in accordance with the provisions of that Agreement is
amended hereinafter for the purpose of increasing the scope of services
to include additional Construction Observation Time.
Specifically, these revisions to Task Order No. 1 are to be effected by
the following changes:
Add subparagraph 7 for Additional Construction Observation
required for the project delay due to the Archaeological Survey
required for the project area. This study has caused a portion of
the project to be shut down and extended the construction time for
this project.
7. Additional Construction Observation Phase: The
Owner shall pay the Engineer for the resident
construction observation services rendered under
Article 1 above. The fee will be based upon the
actual hours worked at a maximum hourly rate of
$41.28 inclusive of the salary rate, payroll cost
of 35% and overhead cost of 119%. The fee for the
Construction Observation shall not exceed an
amount of $22,300 for a maximum of 540 hours of
observation time except as amended by separated
Task Order or Amendment.
ARTICLE 5
IN WITNESS WHEREOF, the parties hereto each herewith subscribe the same
in triplicate.
FOR CITY OF FAYETTEVILLE, ARKANSAS
By: f14' dttm+-� . Mayor
Dated this 41 day of 1994
J
ATTEST:
ATTEST
//
vi/
J
FOR McCLELLAND CONSULTING ENGINEERS, INC.
•
By:,,.//C.A GCZ
Date tci 20 day of 1994
- 2
City of Fayetteville. Arkansas
Budget Adjustment Form
Budget Year
1994
Department:
Division:
Program:
Airt.crt
Capital
Date Requested
1-e1-94
,\djustmert #
Project er Item Requested: request a.. increase in tae
4I_ *17 ,taxiway extension/clear:ngl protect for
additional costs associated with the discovery
of -tistc r:c sites located :n the scuth p c'ect
area. Costs include contractors equipment down-
time and associated expenses, archeclocical
-ixt•enses and engineering construction nbser✓atiot
Project or Item Deleted:
None
Justticationofthislrcrease: The discovery cf a
..-stcr:c site in the protect area caused shut
down of the project pursuant to federal guide-
lines. The construction and engineering
observation expense relate to the "Step Work"
order. The archeological expenses are necessary
to discovery information and deve:ooe a
treatment plan for the area.
lus:ification of this Decrease:
Use of fund balance contains sufficient
funds to cover these expenses.
Account Name Amount
Taxiway Extension Protect S_.;'1,'�rr„•
Account Name
f Fund Balance
Increase
Account Numhvr
5550 3960 - 7823 17
Decrease
Amount Accouit Number
S11-10,0CC.00 5550 C955 - 4999 99
N.r1' rr
93•.14 .., .1
ApprovalS:gnatures
craueste v
Budget ordinator
Department Director
Admin. Services Director
Mayor
•
Budget Office Usc Only
Type: A B (' D
Date of Approval
Posted to General Ledger
Entered in Category Log
Buaget t:tfee C.•py
AMENDMENT NO. 3
TO
TASK ORDER NO. 1
Drake Field Improvements
Fayetteville Municipal Airport
Fayetteville, Arkansas
Task Order No. 1 dated February 2, 1993, and Task Order No. 1 to the
BASIC AGREEMENT executed February 2, 1993 , between McClelland
Consulting Engineers, Inc., (ENGINEER) and City of Fayetteville,
Arkansas (OWNER) in accordance with the provisions of that Agreement is
amended hereinafter for the purpose of increasing the scope of services
to include additional Construction Observation Time.
Specifically, these revisions to Task Order No. 1 are to be effected by
the following changes:
Add subparagraph 7 for Additional Construction Observation
required for the project delay due to the Archaeological Survey
required for the project area. This study has caused a portion of
the project to be shut down and extended the construction time for
this project.
7. Additional Construction Observation Phase: The
Owner shall pay the Engineer for the resident
construction observation services rendered under
Article 1 above. The fee will be based upon the
actual hours worked at a maximum hourly rate of
$41.28 inclusive of the salary rate, payroll cost
of 35% and overhead cost of 119%. The fee for the
Construction Observation shall not exceed an
amount of $22,300 for a maximum of 540 hours of
observation time except as amended by separated
Task Order or Amendment.
ARTICLE 5
IN WITNESS WHEREOF, the parties hereto each herewith subscribe the same
in triplicate.
ATTEST:
iceltker
City Clerk
ATTEST:
•
FOR CITY, OF FAYETTEVILLE, ARKANSAS
By:
'ic;E %Le 1 , Mayor
Dated this id day of 1994
FOR McCLELLAND CONSULTING ENGINEERS, INC.
By:
Da epi this ZSR day ofi4t Th_1994
:AN 24 '94 1`_:4=
0
US.Depa'tment
of Transportation
Federal Avtadat
Administration
January 24, 1994
Mr Dale Frederick
Airport Manager
Drake Field Airport
113 West Mountain Street
Fayetteville, AR 72701
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Dear Mr. Frederick:
This is in response to your letter dated January 19, 1994, regarding the proposed
modifications to the Engineering Services and Archeological Investigation Contracts and the
proposed Change Order to the construction contract at Drake Field Airport under AIP
Project No. 3-05-0020-17.
We have reviewed the above mentioned documentation and concur with your
recommendations as follows:
1. The construction change order is approved in the amount of $70,957.20
subject to the availabihty of Federal funding.
2. The amendment to the Engineering Services agreement is approved subject to
the availability of Federal funding; however, Federal participation will be
limited to direct labor, indirect labor, and overhead costs without profit. As
we discussed, this yields a maximum hourly rate of $41.28.
3. The amendment to the Archeological Contract for additional work to develop
the Memorandum of Agreement and Treatment Plan will be reviewed and
approved following negotiations between the Airport and the Consultant.
Please provide a fully executed copy of each of these documents for our files. This
confirms our verbal authorization of January 20, 1994.
- TOGETHER WE SUCCEED -
FAYETTEVILLE
TIE CRY OF FAYETTEVILLE. ARKARSAB
AIRPORT CEPARTYEW
January 19, 1994
Mr. Brad Kutchins, Project Manager
Federal Aviation Administration ASW -630
Fort Worth, Texas 76193-0630
RE: Change Order #2-Mitchner Construction/Amendment /3 to Task Order
/1 -McClelland Consulting Engineers/and Request for Grant Amendment #1
to AIP 13-05-0020-17
Dear Mr. Kutchins:
Enclosed please find the above referenced documents. As you are aware
from previous conversations, this project has encountered several
obstacles due to discovery of historical sites in the project area.
Be advised that the enclosed change order and amendment have been
discussed at length with the contractor and the engineer. After this
review, I concur with the engineer's recommendation to approve both
items.
Due to the down time involved, the extended construction and the expenses
incurred through the archeological work it will be necessary to request
an amendment to this project. The following is a breakdown of
anticipated expenses associated with the project:
MITCHNER:
Contract $730,726.41
C.O. 11 33,109.82
C.O. 12 70,957.20*
TOTALS:
ENGINEERING: ARCHEOLOGICAL:
Contract $68,700.00
Amend. 11 19,990.00
Amend. 12 1,800.00
Amend. 13 23,500.00*
Contract $8,000.00
MOA/Treat 17,000.00*
Review 1,000.00*
S834.793.43 S113.990.00 626,000.00
GAS LINE RELOCATION:
MISCELLANEOUS
AWG $6,226.32 Preapp
RFQ Ad
Const.
$499.00
$226.86
Ad $658.92
TOTALS: 86.226.32 $1,384.78
* Denotes costs which are yet to be confirmed. All the rest of the cost
items are currently approved and under contract. The last engineering
estimate and the archeological cost are reasonable estimates.
4600 S. SCHOOL BOX F • ARIPORT TE RAM& BUI.DSG • FAYETTEVILLE, AR 72703 • 601 6214750
•
•
Mr. Brad Kutchins/Project Manager
January 19, 1994
Page 2
The total existing grant is $804,999, with matching funds of 10% for a
project total of $894,443.33
The existing and estimated additional work totals $982,394.53. At this
time I would like to request a grant amendment of $90,000.00 based on the
availability of federal funds. With matching funds, this will allow for
an additional 100,000.00 project cost. This should cover the known
estimates of $87,951.20 ($79,156.08 federal) and allow for a modest
project contingency should it be required. As you can see, this is well
within the 15% amendment amount allowable for the project.
Please advise me at your earliest convenience regarding the change order,
task order amendment and grant amendment.
If you should have any questions, please do not hesitate to contact this
office. As always, thank you for your assistance with this matter.
Kindest regards,
Dale Frederick
Airport Manager
CDF/klj
Enclosure: Change Order #2, Mitchner
Engineers Task Order Amendment 03
and Letters of Engineering Recommendations
cc: Yolanda Fields, Grants Aocountant
•
•
For the Council meeting of
AGENDA REVIEW
February.1, 1994
-------==-=---a-=====--x-a-===---------=-a=m-aax
FROM: Dale Frederick, Airport Manager Airport General Administration
Name Division Department
-v--xa-= =---=-- a--- =====-ax-m----
BOARD ACTION REQUESTED: Request approval of Amendment #3 to Task Order #1
with McClelland Consulting Engineers for construction observation necessary
to cover expenses associated with the Taxiway Extension Project (AIP #17)
This amendment will provide for additional construction observation hours
which are necessary as the result of the discovery of a historic site in the
south project area. This additional work has been review and approved by the
FAA and cost will be 90% eligible for reimbursement upon amendment of the
Grant based on the availability of Federal Funds.
x
COST TO CITY:
822.300.
Cost of this request
39%
% of Program completed
== -=== ===-- m
5894.443 Taxiway Extension
Line item budgeted amount Account name
8837.328 5550-3960-7820-17
Funds used to date Account Number
857.115
Remaining balance
BUDGET REVIEW:
Budgeted Item
=-sx=__==
* Budget Adjustment Attached
*(attached to Construction Contract Change order)
Budget Coordinator
Administrative Services Director
1 ONTRACT
1 7
liAnk
E REVIEW:
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Cit Att rney
2.
+-1 l 'Dail.
rc
asin Of
ernal Auditor
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Date
GRANT APPLICATION REVIEW:
Date
I -a5-94
Date
L
Date Internal Auditor Date
m ea
STAFF RECOMMENDATION. Staff & FAA concur with the engineer's recommendation.
Division Rad
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Department Director
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Date
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Date
Date
1 AL 11i'1 11.vi1
THE CITY OF FAKETTEVI..E ARKANSAS
•
DEPARTMENTAL CORRESPONDENCE
To:
THRU: Fred Hanna, Mayor
FROM: Dale Frederick, Airport Manag
DATE: January 25, 1994
The Fayetteville City Council
SUBJECT: APPROVAL OF AN RESOLUTION AUTHORIZING AMENDMENT 03 TO TASK ORDER
11 TO A CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS FOR CONSTRUCTIOI(
OBSERVATION TINE ASSOCIATED WITH THS TAXIWAY/BLAST PAD CONSTRUCTION PROJECT
(AIP 017)
Amendment 13 to Task Order 11 for $22,300 is necessary to cover additional
expenses associated with the above referenced project. The additional
costs are the result of discovery of historic sites located in the south
project area.
In accordance with federal guideline, all work was stopped on the project.
Several weeks after preliminary archeological review, work was allowed to
resume at the north end of the airport, however, work on the south end is
still stopped. This has resulted in additional construction observation
cost since the work is not ongoing simultaneously. In addition, the
contractor has elected to work 10 and 12 hour days which has also increased
the construction observation hours needed for the project.
The FAA has reviewed and concurs with these expenses.
A budget adjustment is attached to the construction change order request
which will pay the expense associated with this Amendment.
These expenses will be included in a grant amendment upon the availability
of federal funds at the end of the project. The amendment to the grant
will reimburse 90% of these costs.
Staff recommends approval.
Attachment: Agenda Request Form
Letter of Recommendation, MCE Engineers, Inc.
Amendment 13 (four original documents)
Letter from the Federal Aviation Administration
•
MtnMcClelland Consulting Engineers, Inc.
(deb* 36Yana/DecPA. Box 1229 • Fayetteville, Arkansas 72702-1229 • 501-443-2377 • FAX 501-443-9241
January 14, 1994 FY932102
leki
'CI,
Mr. Dale Frederick
Airport Manager
City of Fayetteville
113 West Mountain
Fayetteville, Arkansas 72701
Re: Taxiway Extension, Drake Field
AIP3-05-0020-17
Dear Dale:
Enclosed please find four copies of Amendment No. 3 to Task Order
No. 1 for the above referenced project. This Amendment is a
follow-up to my letters of October 19 and December 6, 1993, and our
discussions regarding the additional construction time for the
Contractor due to the project delays required by the Archeological
Survey for the project site.
If there are any further questions regarding this Amendment, please
contact us.
Sincerely,
McCLELLAND CONSUT.,TING ENGINEERS, INC.
ayn7Jonp's, P.E.
Projec 'Manager
RWJ/jm
•
Enclosure: Amendment No. 3 (4 copies)
:AN 24 '94 1.:45
0
US.Departmenf
or Transportatton
Federal Aviation
Administration
January 24. 1994
Mr. Dale Frederick
Airport Manager
Drake Field Airport
113 West Mountain Street
Fayetteville, AR 72701
Dear Mr. Frederick:
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This is in response to your letter dated January 19, 1994, regarding the proposed
modifications to the Engineering Services and Archeological Investigation Contracts and the
proposed Change Order to the construction contract at Drake Field Airport under AIP
Project No. 3-05-0020-17.
We have reviewed the above mentioned documentation and concur with your
recommendations as follows:
1. The construction change order is approved in the amount of S70,957.20
subject to the availability of Federal funding.
2. The amendment to the Engineering Services agreement is approved subject to
the availability of Federal funding; however, Federal participation will be
limited to direct labor, indirect labor, and overhead costs without profit. As
we discussed, this yields a maximum hourly rate of 541.28.
3. The amendment to the Archeological Contract for additional work to develop
the Memorandum of Agreement and Treatment Plan will be reviewed and
approved following negotiations between the Airport and the Consultant,
Please provide a fully executed copy of each of these documents for our files. This
confirms our verbal authorization of January 20, 1994.
- TOGETHER WE SUCCEED -
•
FAYETTEVILLE
THE OT' OF FAYETTEVILLE, ARKANSAS
AIRPORT DEPARTMENT
January 19, 1994
Mr. Brad Kutchins, Project Manager
Federal Aviation Administration ASW -630
Fort Worth, Texas 76193-0630
RE: Change Order •2-Mitchner Construction/Amendment 03 to Task Order
=1 -McClelland Consulting Engineers/and Request for Grant Amendment N1
to AIP 03-05-0020-17
Dear Mr. Kutchins:
Enclosed please find the above referenced documents. As you are aware
from previous conversations, this project has encountered several
obstacles due to discovery of historical sites in the project area.
Be advised that the enclosed change order and amendment have been
discussed at length with the contractor and the engineer. After this
review, I concur with the engineer's recommendation to approve both
items.
Due to the down time involved, the extended construction and the expenses
incurred through the archeological work it will be necessary to request
an amendment to this project. The following is a breakdown of
anticipated expenses associated with the project:
MITCHNER:
Contract $730,726.41
C.O. 01 33,109.82
C.O. #2 70,957.20*
TOTALS:
ENGINEERING: ARCHEOLOGICAL:
Contract $68,700.00
Amend. 01 19,990.00
Amend. 12 1,800.00
Amend. 13 23,500.00*
Contract $8,000.00
MOA/Treat 17,000.00*
Review 1,000.00*
S834.793.43 S113.990.00 $26,000.00
•
GAS LINE RELOCATION:
AWG $6,226.32
MISCELLANEOUS
Preapp $499.00
RFQ Ad $226.86
Const. Ad $658.92
TOTALS: $6.226.3a S1.384.78
* Denotes costs which are yet to be confirmed. All the rest of the cost
items are currently approved and under contract. The last engineering
estimate and the archeological cost are reasonable estimates.
4600 8. SPOOL 601 F • AIRPORT TER AINA. BUILDING • FAYETTEVILLE. AR 72703 • 601 6214750
•
•
•
Mr. Brad Kutchins/Project Manager
January 19, 1994
Page 2
•
The total existing grant is $804,999, with matching funds of 10% for a
project total of $894,443.33
The existing and estimated additional work totals $982,394.53. At this
time I would like to request a grant amendment of $90,000.00 based on the
availability of federal funds. With matching funds, this will allow for
an additional 100,000.00 project cost. This should cover the known
estimates of $87,951.20 ($79,156.08 federal) and allow for a modest
project contingency should it be required. As you can see, this is well
within the 15% amendment amount allowable for the project.
Please advise me at your earliest convenience regarding the change order,
task order amendment and grant amendment.
If you should have any questions, please do not hesitate to contact this
office. As always, thank you for your assistance with this matter.
Kindest regards,
Dale Frederick
Airport Manager
CDF/klj
Enclosure: Change Order /2, Mitchner
Engineers Task Order Amendment #3
and Letters of Engineering Recommendations
•
cc: Yolanda Fields, Grants Aocountant