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HomeMy WebLinkAbout130-94 RESOLUTION1 1 • RESOLUTION NO 130-94 A RESOLUTION AUTHORIZING THE CITY TO PARTICIPA'T'E FOR A FIFTH YEAR IN THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE. WHEREAS, the national drug problem is manifesting itself in Northwest Arkansas, creating grave social dangers for all segments of society• and WHEREAS. the City of Fayetteville Police Department has assisted in development and operation of the Fourth Judicial Drug Task Force (Task Force) program in coordination with other area municipalities and state and federal entities; assistance to intensify efforts to eradicate narcotics and dangerous drugs; and WHEREAS, the Task Force operations will be administered by a five member control group comprised of the police chiefs of the municipalities of Fayetteville, Prairie Grove, and Springdale; University Police: and the Washington County Sheriff, to be headquartered in Fayetteville. Arkansas and a fiscal officer will he on staff to assure compliance with all terms of the grant; and WHEREAS, the City of Fayetteville's proportionate share of the project as it has been proposed is $51.010.00. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The City's continued participation m the 4th Judicial District Drug Task Force is hereby approved and authorized. Section 2. There is hereby appropriated from the City's general fund an amount of no more than $51,010.00 to fund the City's pro rata share of the program. Section 3. 'lire City of Fayetteville shall appoint the Chief of Police to serve as its representative to the Fourth Judicial District Drug Task Force and the Chief of Police or his representative shall have the authority to make recommendations and/or decisions concerning operations, financial matters within the scope of the adopted budget. and forfeitures and/or seizures on behalf of the City. Section 4. The Mayor and City Clerk are authonzed to sign such documentation as necessary evidencing the City's participation. • Page 2 Resolution No. 130-94 • PASSED AND APPROVED this 16th day of November . 1994. ATTEST: By: %/i.Q.CA , au) Traci Paul, City Clerk APPROVED: By: • • • • • 3 • P. O. Box 1988 Fayetteville, Arkansas 72702 MEMORANDUM TO: Mayor and City Council Members pp�� FROM: Richard L. Watson, Chief of Police6) DATE: October 27, 1994 SUBJECT: DRUG ENFORCEMENT GRANT REQUEST History of Fayetteville's drug enforcement efforts The City of Fayetteville Police Department first applied for and received a federal grant to support a drug enforcement unit in the fall for 1989. This grant allowed Fayetteville to place three officers and one secretary in a separate location with the main focus on narcotics offenders. Fayetteville continued to maintain a single agency grant until February of 1991. One of the federal grant requirements states that within four years a single agency grant must be combined with other law enforcement agencies within their jurisdiction or no longer be eligible for federal funds. The City of Fayetteville Police Department was instrumental in the formation of the Fourth Judicial District Drug Task (DTF) which began in February of 1991. This task force was made up of eleven law enforcement agencies in Washington County. These agencies include the Washington County Sheriff, the Director of the University Police and the Police Chiefs of Fayetteville, Springdale, Prairie Grove, Lincoln, West Fork, Greenland, Farmington, Johnson and the Fourth Judicial District Prosecutor. The DTF's main objective is to combat organized crime/narcotics by starting with street level dealers and working up to the main source of the drugs. The DTF was governed by an eleven member Control Group during 1991 and was governed by a ten member Control Group in 1992. The City of Johnson decided not to participate in 1992. In 1993 the Control Group was reduced to a five member group. The members are as follows: Washington County Sheriff, Fayetteville Police Chief, Springdale Police Chief, Prairie Grove Police Chief and the Director of the University Police. The Control Group names a chairman, a vice chairman, and the operations coordinator. Fayetteville, as the lead agency, names the Project Director and the Fiscal Officer. The Project Director is responsible for the manner in which 2.16 4 • • • • • • • • , 2.:7 confidential funds are spent, as well as quarterly reports. The Fiscal Officer is responsible for financial transactions of the grant and ensuring that all documentation is in order. Funding for the DTF continues to be provided by a federal grant for 75% of expenses and 25% local :Hatching funds. Over the past four years, Fayetteville has been the lead agency on the Federal Grant Application. As the lead agency, Fayetteville is responsible for meeting all of the federal grant accounting compliances, filing quarterly reports on both the activities and the financial status of the DTF, completing end of year close out reports for the DTF and submitting a financial audit of the fund. Fayetteville also provides the 25% matching funds for three officers, 40 % of a financial analyst, and the secretary. Program request Fayetteville is firmly committed to insuring the success of a viable drug enforcement program in Northwest Arkansas. With the possibility of additional federal matching funds in 1996, this grant application increases the officers assigned to the Task Force by one for a total of three. It is understood if the federal matching funds are cut, this officer will be absorbed back into the police department and funded through attrition. In conclusion, I would like to request approval of the 1995-96 Federal Grant Request as outlined and the resolution providing the matching funds of $51,010 as proposed in the 1995 Budget. APPLICATION FOR FEDERAL ASSISTANCE BY ALL APPLZCANrs) i n SUSMRTE(1 , Apcacanl 11/23/94 DLEP 94-16 OMB Apprevai Mo. D3A/10043 1. rest Of sun ny:ft Aapacaaon CZ 5. APPUCANT INFORMATION vr.APPbraean ❑ Canucso ❑ monconstrucimn 1 DATE RICER= M SIAM Sun APPwuaen yews 2.18 4 DATE InCEMIC BY PCWI. AGENCY Fsdfl est* _ayal Nankin: City of Fayetteville knew fano city. count. Mai. and VP C000 :13 West Mountain Fayetteville Washington County, Arkansas Organmallanal Unit Fayetteville Police Department 72701 Woe and telephone nlmbs of the person to be mmactad on matt«s wwdfrmm ma aDOWIlbcn bine area code) Judy Cohea, Fiscal Officer s. INPIOVR ICINTINGnON 7 1 6 0 1 8 1 4 61 2 L TYPE Of AMUCA110/b New 02 ConegnbOn ❑ Anson 1 Pierson. ante IMONIDnee Rttetfsi n Wage 0 0 A Increase Award D. Decease Award C Screen Dumas D. Decrees@ Duration Orae (soau&L 7. TYPE Of AFIIUCANT: A Slate e Catena C. Muncteal D. Towne* E Intestate F IntrnueopM G. Soaoal Gist ct wow apprapnaM NOW in Dos? N. independent Schaal Drat. 1. Slate Controlled IMttutpn al Mghr Lamming J. Private University K Idian Tube L YSOJYndltol M Ram Organization N Omar (So@cM. L NAM! OF FEDERAL AGENCY: Department of Justice Bureau of Justice Assistance 10. CATALOG OF FEDERAL oOMEsi1C sssistANCI NUMMI@ +TT E 5 7 9 ,Z AFPICTED SY PROJECT (uoea. countne. nMM;. Mat Washington and Madison County, Arkansas '1. DESCIUFIWE TRUE Of AMUCANIS PROJECT: Organized Crime/Narcotics Program Multi—Jurisdictional Drug Task Force 17. PROPOS• PROJECT: Stan Date 02—C1-95 Endep Dau 01-31-96 14 CONGRESSIONAL DISTUICT@ OF a. AgoIicant Third Congressional District Ihird Congressional District b. Protect IS. ESTIMATED fUNDINO: a Federal E 224,837 ,e. IS APPLICATION SUUJLCT TO MINI* SY STATE CRWnVt ORDER t 2372 PROCESS/ pa a. YEE TMS PREAPPLICATIONjAPPLCATAS mar AVIA E t TME STATE EXECUTIVE ORDER 12372 b. ACClMylt s Qa c Stats E .s0 d kc* 3 74,946 OO 3 .00 DATE November 17, 1994 • sc 0 PROGRAM 15 NOT COVERED BY Eo. tnn On PROGRAM WAS NOT SEEN SELECTED BY STATE FOR REVIEW Program Income _ OD 17. its nM APPLICANT DEUNOUENY ON ANY FEDERAL DER/ Ye It 'Yatattach at Nnplenum,. a NO g TOTAL 299, 783 .w 15. SISI OF MY KNOWLEDGE ANC SELIEF. ALL DATA 1N TSS APPLICATIONOREAFPLCATION ARE TRUE AND congCT. 11R DOCUMENT NAS SEEN SLY SY 114E GOVEINttSO MOM OF 714! APPLICANT ANC 1115 AMUfa3T YDLL COMPLY Wt1N fl ATTACHED ASSURANCO iP TIM ASSISTANCE IS A«AIDED c. Telephate number (501) 575-8330 a y*Sd Name at Aumenhad Awns@ntatIYU 1 b Title Fred B. Hanna d Signature 01 Authorized RaWeaantatwe Mayor P,«wua tatnns Nat vaaW DLEP FY '95 • .w...i••era rr.. 1 +r•31 Qon.n.ar._•I_„ a Data Signed Statism 'arm .i2A .REV s.aai Prescribed Or OMB 1..c,ayr A. 1C2 • • • • • DLEP Fr 95 • 2.19 ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES 1. Applicant Agency: Address: 2. Project Director: Address: 3. Fiscal Officer BEQUEST FOR FUNDING pRUG LAW ENFORCEMENT PROGRAM FORM IGS 1 GENERAL PROJECT INFORMATION Fayetteville Police Department P.O. Box 1988, Fayetteville, Arkansas 72702-1988 Lieutenant Rick Hoyt Tele# 587-3500 Fax# 587-3522 P.O. Box 1988 Fayetteville, Arkansas, 72702-1988 Judy Cohea Tele# 521-6726 Fad 521-7526 Address: P.O. Box 1988 Fayetteville, Arkansas, 72702-1988 4. Project Period : From February 1. 1995 To .Tannary 31 1946 5. Federal Purpose Number: 2 Approved Program Brief Title Organized Crime/Narcotics (OC/N) 6. Identify Counties and/or Cities in Which Program Will Operate: • Washington and Madison Counties, Arkansas 7. If the Project is Multi-County/City indicate the Contracting Applicant Agency City of Fayetteville Police Department Washington. County Sheriff; University of AR/ Fayettevil] Other Involved Agencies Cities of Fayetteville Springdale. Prairie Grove. Johnson, Lincoln, West Fork, Greenland Farmington, and 4th Judicial Prosecutor. 8. Population or Clients to be Served 130,000 to 145,000 9. This Program will be a New Activity, Enhancement of Existing Activities, or x Continuation of Project # 94-16 Ending Date 01/3'/95 10. Federal Funds Requested $ 224,837 State Match $ Local Match $74,946 Total $ 299,783 11. Prior 12 Month Budget for the Service or Activity $245.187 12. Source of Matching Funds Individual participating agencies have appropriation documents to be included. Continue the multi -jurisdictional Task Force with a five member 13. Project Summary Control Group, representing all law enforcement agencies In Washington County. In 1995 the Task Force hopes to re -instate one of the office: which has been cut by past funding constraints. In 1995 the Task Force would have five full time officers to work in a concerted effort in the two county are: The Fayetteville Police Department will, as resources are available. supply additional cfficers to assist. DLEP FY '95 ICC: 1 • • • • IGS 2-A • . 2.20 EXPENDITURE JUSTIFICATION FOURTH JUDICIAL DISTRICT DTF Proposed expenditures of federal funds for personnel, hardware, and/or equipment as necessary and incidental to the project: PERSONNEL Major funding from DLEP will be used for personnel salary expenses. Personnel will be employed only in task force investigative projects and activities. Funds for personnel are a critical element to meet the objectives of the program. With the continuation of the federal grant this will allow the agencies of the Fourth Judicial District to maintain the Drug Task Force. With the funding reductions received in the 1994 grant, this task force now has four full time certified law enforcement officers from three different law enforcement agencies. In the 1995 grant application the Task Force is asking for funds to replace the officer lost in 1994. This officer will be assigned to the Task Force by the Fayetteville Police Department. Upon approval of this request, Fayetteville will hire a new officer and transfer a trained officer into this position. These officers are supported by one secretary assigned through the Fayetteville Police Department. This grant also includes a fiscal officer at forty percent of a full time employee to handle the financial portion of the grant. HARDWARE Materials and supplies detailed in Form IGS2-B under the categories of "Maintenance and Operations" are broken down into individual line items. These items will be used to continue the operations with the office as it is set up. EQUIPMENT Equipment expenditures are outlined in Form 2-B and detailed in attachments to Form 2-B. An EXPLANATION/JUSTIFICATION for equipment items over $250.00 in cost follows: These expenses have been deleted from allowed grant expenses. This deletion has reduced this Task Force's ability to trade undercover vehicles. Which in turn decreases officer effectiveness and increases the danger of becoming "known" as an undercover officer. • • • 0 3 CO Q a 0 FORM IGS2-B 0 0 0 0 0 0 (DN(o4^$ m CA'O'fN to 6 E o o d oEEro Eh3 E CL CL t or... rn $ p� a= w O C N N�`� N N @Ju,J. fn • N usadaO N O N C'J fl LL N CC u N = (D—O 0 O- ' 0o)o § 0 )OSE r'n a z cu a)� 0 w� ocr cc;f r C718 f� .-• N CD • �• NI 2.21 cti CU ND N^ 10N CND g 0 0 0 0 0 00 0;0 0 0 0 00' 0 0 0 0 2 ri r N U aa))o 0 o w.0)E c Nom._ aoma)0 CD En N'ON) M CO N CON O a 8 EE tt ocE �'�cI 't m IN .co �m��� El-).ct8 at _ a, • o ki w ¢'3:a x LL i¢ CV N W N. CO O: O ci O E U R;t• U :c' �. -cc 01 It ix 3 • / • §§/)k§7§( a¥g • \§G§Q§<gre § R«nn . 000000000000 § `re Rt@G8igH ] moc_ Lc) 0)r—NN £wg 2 2# §a zCD ,) ki ƒ k� k7\2)S 000000 \ 01.0, k.k .- 2 C / e • 2 • m^mgm22$ r*t 0 0000000 \ ? \ ott8 8 @ 0 t , $ ±- CL +2 I— C0 § � 0 ] 8 �8It)! g § 442 t133 wt Ta 2 -0 252 > >dt 3• g LL #(?) La N k• 000 • 1- • a)(JOJc p Mr^n 1**- . . '5! o•000 O 3 o as co W Q Z U n CO Z Ili vi RI v N Q 2 DETAILED PROGRAM BUDGET FORM.2-B • • 8 23 I I J 1 ^a) W ) py J m i ,/QC pli(OITv Z W O 0 I 4.Z. O • • • • • • CERTIFICATION OF TIME AND EFFORT As chief executive officer of the applicant government or agency for the attached Drug Law Enforcement Program subgrant, I hereby certify that: (1) All persons employed as regular employees of the applicant and paid from grant and/or grant matching funds will provide full services to the grant funded project in concert with their status (full-time, part-time, etc.) and the salary paid from grant and/or grant matching funds. A11 such employees will routinely prepare and submit to the employing agency for retention a statement of hours worked which are chargeable to the grant and/or grant matching funds. Such time statements will be signed by the employee and verified by his/her supervisor. (2) All persona working under contract with the subgrantee, who is paid from grant and/or grant matching funds, and who is providing services to the grant funded project will be required to execute a formal contract for services that specifies (a) the work to be performed; (b) the location(,) of such work; (c) the rate and frequency of payments to the contractor; (d) the availability of the contractor to the contracting agency; (e) the provision of workspace, equipment, supplies and assistance to the contractor; (f) a method for the routine reporting of progress and accomplishments; (g) tax liabilities and tax reporting requirements of both the contractor and the contracting agency; and (h) any other provision necessary for a clear statement of mutual contractual obligations. Signature of Authorized Agency Representative (Date) Fred B. Hanna (Typed Name) 113 West Mountain (Address) Mayor (Title) Fayetteville, Arkansas 72701 (501) 575-8330 (Telephone Number) 2.24 • • • • • • AUDIT CERTIFICATION (For Applicants Not Using Federal Grant Funds To Pay For Audit Costs) . 2.25 The Drug Control and System Improvement Program (Drug Law Enforcement Program) requires all grants made under the authority of the program are to be audited under the provisions of state and federal law. Subgranteee receiving funds through this program are allowed to budget federal grant funds to pay for audit costs, or audit costs may be paid from external sources. For this subgrant, the applicant has chosen not to use federal funds for the purpose of paying audit costs. Therefore, as chief executive officer of the applicant government or agency for the attached Drug Law Enforcement Program subgrant, I hereby certify that the applicant government or agency will pay for all audit costs resulting from the state and federal audit requirement attached to this program. Such costs will be paid from sources other than the federal and/or matching funds allocated to this program. Signature of Authorized Agency Representative (Date) Fred B. Hanna (Typed Name) 133 West Mountain (Address) Mayor (Title) Fayetteville, Arkansas 72701 (501) 575-8330 (Telephone Number) • • FORM IGS -3 PROJECT NARRATIVE DRUG LAW ENFORCEMENT PROGRAM GOALS AND OBJECTIVES Continue operations of a multi -jurisdictional drug law enforcement task force to remove specifically targeted major organized crime narcotics trafficking conspiracies and offenders through investigation, arrest, prosecution, and conviction. Objectives 1. Continue to incorporate Washington and Madison County investigative effort executed enforcement agencies supported major drug investigations in the area into a single and collective by a "Control Group" of local law with federal funding. 2. Increase the number of arrests and prosecution of drug offenders who operate in the general Northwest Arkansas area by fifteen percent. This objective is based on the re -instatement of one of the officers lost to funding constraints in 1994. 3. Maintain the probability of criminal and civil forfeitures in 410 drug convictions. This is based on the efforts in objective number four. Historically, the possibility of forfeitures as a result of closing "Crack" houses is very small. • 4. area when Increase investigation of "Crack" houses and arrests in the by ten percent. Crack cocaine is very damaging to a community it becomes established. 5. With the assistance of the Fayetteville K9 trained in narcotics detection, check all public school lockers upon request of the school administration in Washington County. 6. Begin a regular motel interdiction program by making contacts with all hotel and motel managers or owners. Provide training for their employees in detection of suspicious activity. Follow-up on all intelligence received. Critical Elements Target Selection The Control Group will give guidance and make recommendations to the DTF as to individual targets for investigative projects. Special consideration will be given to the probability of a successful arrest, prosecution, and criminal and civil forfeitures. DLEP FY '95 2.26 • • • • • • FORM IGS 3-A PROJECT NARRATIVE IMPLEMENTATION PLAN DRUG LAW ENFORCEMENT PROGRAM FOURTH JUDICIAL DISTRICT DTF Work Item 06 Projected Completion Date: 01/31/96 • Complete project activities • Control Group to review and evaluate project activities • Begin sub -grant closeout procedures Please note Work Item #4 is based on the additional officer requested in this application. DLEP FY '95 • • • • • . • . 2.31 • FORM IGS 3-B PERFORMANCE INDICATORS The following Performance Indicators will be used: 1. Number of criminal subjects identified 2. Number of instances of inter -agency information exchange 3. Number of criminal activity reports under investigation, by type 4. Number of arrests 5. Number of subjects charged 6. Number of convictions 7. Lengths of sentences 8. Amount of fines and restitution ordered 9. Any additional information to gauge performance • • • • CONFIDENTIAL FUNDS CERTIFICATION This is to certify that I have read, understand, and agree to abide by all of the conditions for confidential funds as set forth in the "State of Arkansas Drug Law Enforcement Subgrant Procedures and Financial Management Guidelines." Date: Signature: Project Director PROCEDURES --Each project agency authorized to disburse confidential funds must develop and follow internal procedures which incorporate the elements detailed in Chapter 4 of the Guidelines Manual referenced above. Prior approval is required to deviate from these elements. - 2.32 DLEP FY '95 • • U.S. DEPARTMENT• OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER • Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Sub -Recipient) • 2.33 This certification is recuired by the regulations implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were published as Part VII of the May 28, 1988 Federal Register (pages 19160-19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certifi• cation, such prospective participant shall attach an explanation to this proposal. Fred B. Hanna, Mayor Name and Title of Authorized Representative Signature City of Fayetteville, Fourth Judicial District Drug TAsk Force Name of Organization 113 W. Mountain, Fayetteville, Arkansas 72701 Date Address of Organization OJP FORM rC61r Any 9MYI Pm qut editions an obsolete. • • • • U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER Certification Regarding Drug -Free Workplace Requirements Grantees Other Than Individuals 2.34 This certification is reguired by the regulations implementing the Drug -Free Workplace Act of 1988, 28 CFR Part 671 Subpart F. The regulations, published in the January 31, 1969 Federal Register, require certification by grantees, prior to award, that they will maintain a drug-free workplace. The certification set out below is a material representation of fact upon which reliance wiil be placed when the agency determines to suspension graninFtiont alse of tifia tion or gviolation of the vemmentwihe certification shall be grounds for suspension of pay suspension or debarment (see 28 CFR Part 87, Sections 67.815 and 67.620). The grantee certifies that It will provide a drug•Iree workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distributiondispensing, gWis ssion or use of a controlled substance is prohibited In the grantee's workplace and specifying the against employees for violation al such prohibition; (b) Establishing a drug-free awareness program to inform employees about— (1) The dangers of drug abuse In the workplace; (2) The grantee's policy of maintaining a drug-free workplace; _ (3)s; and The penalties available that maynbelimposed upon rehabilitation. empoyees for drruug abassistance use violations occurring In the workplace. (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employes in the statement required by paragraph What, ass condition of employment under the grants the employee will— (1) Abide by the terms of the statement; and (2) Notify the employer al any criminal drug statute conviction tor a violation occurring in the workplace no later • than five days after such conviction: from an employee or otherwise (e) Notifying the agency within ten days after receiving notice under subparagraph (d)(2) receiving actual notice of such conviction; with respect to any (1) Taking one of the following actions. within 30 days of receiving notice under subparagraph (d)(2), employee who M so convicted— (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee 10 participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement. or other appropriate agency; (g) Making a good faith elfort to continue to maintain a drug-free workplace through implementation of paragraphs (al, (b), (c), (d), (e) and (t al work done in connection with the specific grant !ssttll reett address. alb ceustate. ziP codex n the space provided below the •) fortis performance City of Fayetteville Fourth Judicial District Drug Task Force Apoatlon Number Organization Name Fred B. Hansa, Mayor Name and Title of Authorized Representative Signature ojP FORM Celt! Weal Date • ' • CERTIFICATION REGARDING LOBBYING .-2.35 Each person shall file the most current edition of this certification and disclosure form, if applicable, with each submission that initiates agency consideration of such person for an award of a Federal contract, grant, or cooperative agreement of $100,000 or more; or Federal loan of $150,000 or more. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1592, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The undersigned certifies, to the best of his or her knowledge and belief, that: (1) no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (2) if any non -Federal funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant loan, or cooperative agreement, the undersigned shall check here _ and complete and submit Standard form N LLL "Disclosure Form to Report Lobbying", in accordance with its instructions. (3) the undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers and that all subrecipients shall certify and disclose accordingly. City of Fayetteville 113 West Mountain Fayetteville, AR 72701 Fred B. Hanna, Mayor Name and Address of Organization Signature, Date, and Typed Name of Authorized Individual DLEP FY '95 • • • i • • FOURTH JUDICIAL DISTRICT - DRUG TASK FORCE INTERGOVERNMENTAL AGREEMENT The undersigned public agencies, charged with the duty of enforcing the law and protecting their citizens from illegal activity, and recognizing that the jurisdiction and authority of each is limited and that such limitations are detrimental in combating crime within the designated counties and among the major municipalities within said counties, and recognizing that the problem can be most effectively combated by the pooling of their resources and the joint exercise of their respective authorities, they and each of them do now enter into this Intergovernmental Agreement to provide to their citizens the mast effective law enforcement protection against those who engage in actions detrimental to public safety. For and in consideration of the terms herein set forth and the mutual covenants and obligations of the Parties hereto, it is agreed by and among the undersigned Parties the following: PARTIES. Parties to this agreement are: Washington County Sheriff's Office Madison County Sheriff's Office Fayetteville Police Department Springdale Police Department University of Arkansas Police Department - Fayetteville Prairie Grove Police Department Lincoln Police Department Farmington Police Department Johnson Police Department Elkins Police Department Greenland Police Department West Fork Police Department Huntsville Police Department Fourth Judicial District Prosecuting Attorney Arkansas State Police Federal Bureau of Investigation Federal Drug Enforcement Agency AUTHORITY. Parties hereby enter into the Agreement in accordance with authority vested in them by the Constitution of the State of Arkansas and the Arkansas Rules of Criminal Procedure. PURPOSE. Purpose of this agreement is to create a multi - jurisdictional authcrity to be known as the Fourth Judicial District Drug Task Force. DLEP FY '95 . 2.36 2.37 The Task Force will direct its primary enforcement efforts in the following areas: A. Covert and overt investigations concerning individuals engaged in illicit criminal activities in the Fourth Judicial District Circuit area with specific emphasis on illegal controlled substances activity. B. Development of intelligence data regarding criminal activity in the area. C. Assimilation and maintenance of intelligence files regarding such criminal activity. D. Dissemination of intelligence activities to the appropriate federal, state, and local law enforcement agencies. E. Establishment of liaison with the State Attorney's Office and the United States Attorney's Office for legal advice and encouragement of vigorous prosecution of developed cases. F. Coordination and cooperation with the DEA and FBI on cases of mutual interest. DEFINITIONS. • The term "Control Group" and "Board" are synonymous in meaning. • "DTF" means Drug Task Force • "Participating agency" means those agencies who employ personnel through the DTF sub -grant. • "IGS" is the Intergovernmental Services division of the Arkansas Department of Finance and Revenue. • Quorum - three members must be present to conduct business DUTIES. The Board shall be responsible for the overall management of the Task Force. Matters of policy will be determined by the Board. A plurality vote of members attending meetings will be required for the making of decisions. Each agency represented on the Board will have one vote. The Board shall meet regularly as determined by the Board and nay meet for special meetings with advance notice to each agency represented on the Board and the press. Minutes of all meetings will be kept and provided to all members for approval. The Board shall elect one member to serve as Chairman who will preside at all meetings of the Board. A Vice- DLEP FY '95 Chairman shall also be elected to serve in the absence of the • Chairman. BOARD. The Board shall consist of 5 (five) members. The Board shall consist of representatives front the following agencies: Washington County Sheriff's Office, Fayetteville Police Department, Springdale Pclice Department, University of Arkansas Police Department, and one representative chosen collectively by the Rural Police Departments. In the event the Rural agencies employ a Task Force investigator, the home agency where the officer actually is employed will automatically be the representative on the Board. LEAD AGENCY. The Lead Agency for this sub -grant project will be the Fayetteville Police Department. PROJECT DIRECTCR. The Project Director's responsibility is to interact with the Control Group members, fiscal officer, and state drug grant officials concerning administrative affairs and other duties the Control Group may wish completed. The Project Director will oversee the preparation of the grant application. The Project Director will be responsible to follow IGS procedures, and federal, state, and local laws concerning the administration of grant :ponies. The Control Group will receive periodic reports from the Project Director on progress. It is the responsibility of the Lead Agency to name a Project Director. The Project Director's position will not be a paid position within the framework of the sub -grant. FISCAL OFFICER. The Fiscal Officer will be a paid position and funded through the sub -grant. It is the Fiscal Officer's responsibility to complete the day-to-day financial requirements of the sub -grant along with quarterly, yearly, and final reports required by IGS. The Fiscal Officer will interact with the Project Director, each of the participating agencies and IGS officials. The Fiscal Officer will set-up an accounting system and will track all sub -grant transactions through the lead agencies' accounting system. The Fiscal Officer will receive funding requests from the individual participating agencies, prepare reimbursement requests and submit to IGS, and after receipt of funds, promptly disburse funds to participating agencies. The Fiscal Officer shall adhere to all IGS procedures, federal, state, and local laws concerning sub -grant activity. The Fiscal Officer must have proven experience and abilities in governmental accounting and purchasing procedures. Also, the Fiscal Officer must become familiar with all procedures and laws concerning sub -grants. It is the responsibility of the Lead Agency to name a Fiscal Officer. The Lead Agency may replace the Fiscal Officer at any time. OPERATIONS COORDINATOR. The Operations Coordinator will work at the drug investigation level. Primary responsibilities will be to coordinate and direct the activities with all participating DLEP FY '95 • • 2.39 agencies' investigators. Meetings will be held to share information and coordinate efforts of investigations. The Operations Coordinator will be responsible to track information and compile the monthly progress reports for the State Drug Director's office. The Operations Coordinator should remain familiar with all ongoing DTF investigations and will be responsible to contact the local law enforcement agency of a jurisdiction before arrests are made in that jurisdiction. The Control Group will name one of the sub -grant funded investigators as the Operations Coordinator. The Board will name the Operations Coordinator. The Board may replace the Operations Coordinator at any time. SEARCH WARRANT(S). The execution of search warrants shall be done in a manner consistent with the safety of the officers involved and the requirements of the particular investigation. Notice shall be given to the local law enforcement agency within which the search is to be conducted with a request made to that particular agency to provide for the presence of officers during the execution of the search. It shall be the responsibility of the Operations Coordinator to ensure that the execution of all search warrants is done safely and professionally and to notify local law enforcement agencies. FORFEITURES. The final disposition and sharing of properties and monies confiscated during Task Force operations will be decided by • a vote of the Control Group. PRESS RELEASES. Information concerning administrative activities of the sub -grant shall be given to the news media by the Project Director. Press Releases concerning arrests, investigations, and other activities at the operation level of the task force shall be given by the Chief law enforcement officer of the particular jurisdiction where the activity takes place. If the chief law enforcement officer of that jurisdiction chooses not to make any press release, a press release will be made in the name of the Fourth Judicial District Drug Task Force. Press releases shall give credit to all participating agencies in the Fourth Judicial District Drug Task Force. All press releases should be reviewed carefully before release to ensure pre-trial publicity and fair trial issues are met. CONFIDENTIALITY. All business, communications, and investigations of the Task Force are considered to be confidential and said information shall not be disclosed to any unauthorized outside party. TERMINATION/MODIFICATION OF AGREEMENT. This agreement may be terminated by any of the parties for a good cause shown by notice in writing given to other parties thirty days prior thereto. Deletions, additions, or modifications to this agreement must be approved by the Board. DLEP FY '95 S • •2.40 CJ CI FOURTH JUDICIAL DISTRICT DRUG TASK FORCE Agency: Washington County Sheriff_ _________________-- Typed or Printed Name:Kenneth McKee, Sheriff: Signature:_ _ _.__ Date: Agency: Universityof Arkansas Police Department Typed or Printed Name: Lawrence Slamons Signature: Date: Agency: Prosecuting Attorney - Fourth Judicial District Typed or Printed Name: Ferry Jones Signature: __ Date: Agency: Springdale Police Department Typed or Printed Name: Gary Payne, Chief of Police Signature: Date: Agency: Fayetteville Police Department Typed or Printed Name: Richard L. Watson. Chief of Police Signature: Agency: West Fork Police Department Date: - Typed or Pr ed Na e: Mike Nelson. Chief of Police Signature:!' < ScrN Date:__________________ 9!( DLEP FY '95 S • I 2:41 0 Agency: Prairie_Grov ePolice Deartmert____ _ Typed or Print Name: Rob' Casey, Chief of Police Signature:____*'`___ _ Date: /O/I I _ Agency: Johnson Police Department Typed or Printey'Na:oe: Dean Melton, Chief of Police _ r Signature: '= J 1 \t/5 Date: //7 v/*e/ Agency: Greenland Police Department Typed or Print Name: �/ is Signature: .enWy s • Agency: Lincoln Po Typed or Print IC Signature: an/e: Agency: Farmington_Police Department Typed or Printed Name: ` �. Signature: :, DLEP FY '95 .1 Date: Date: %D —'99 Date: X12- 2/" 9/ 0 I • 2.42 •STATE OF ARKANSAS = DRUG LAW ENFORCEMENT SUBGRANTS CERTIFIED ASSURANCES Page 1 of 3 The applicant assures that federal drug law enforcement funds made available under the Anti -Drug Abuse Act will not be used to supplant state and local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for drug law enforcement activities; 2. The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such records as the Bureau of Justice Assistance and the Department of Finance and Administration shall prescribe shall be provided to assure fiscal control, proper management, and effective disbursement of funds received under the Act; 3. The applicant assures that it shall maintain such data and information and submit the prescribed reports in the prescribed formats and the prescribed times as the Bureau of Justice Assistance and the Department of Finance and Administration may require; 4. The applicant assures that at the end of each fiscal federal year that the • project is in force, and at the end of the project period, it will submit a performance report to the Department of Finance and Administration in a manner to be prescribed; 5. The applicant certifies that the program contained in this application meets all the requirements, and that all the information is correct, and that the applicant will comply with all provisions of the Anti -Drug Abuse Act of 1986 and all other applicable state and federal laws; 6. The applicant assures that before any budgetary or programmatic amendment is made to an approved program, it will submit such an amendment to the Department of Finance and Administration for review; 7. The applicant assures that it will comply, and all its subgrantees and contractors will comply, with the non-discrimination requirements of the Justice Assistance Act; Title VI of the Civil Rights Act of 1964: Section 504 of the Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; and the Department of Justice Non -Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G; 8. The applicant assures that in the event a Federal or state court or Federal or state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the finding to the Office of Civil Rights Compliance • (OCRC) of the Office of Justice Programs; DLEP FY '95 L C] 2.43 STATE OF ARKANSAS DRUG LAW ENFORCEMENT SUBGRANTS CERTIFIED ASSURANCES Page 2 of 3 9. The applicant assures that if it is required to formulate an Equal Employment Opportunity Program (EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that it has a current EEOP on file which meets the requirements therein; 10. The applicant assures that it will comply with the provisions of the Department of Finance and Administration's "Drug Law Enforcement Subgrant Procedures and Financial Management Guidelines"; 11. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part II, Applicability of Office of Management and Budget Circulars; Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and Part 63, Floodplain Management and Wetland • Protection Procedures; 12. The applicant assures that in addition to all other audit requirements, it will allow the Division of Legislative Audit or any other Independent or internal auditors of the Department of Finance and Administration to have access to the applicant's records and financial statements; (A) as may be necessary for the Department of Finance and Administration to comply with the Single Audit Act of 1984, OMB Circular A-128, and other rules and/or regulations governing financial accounting and auditing guidelines, principles, and procedures; and (B) as may be requested by the Department of Finance and Administration to comply with any State or local government rules and/or regulations; 13. The applicant assures that it will fully participate in the compilation of statistical information as required by state agencies, i.e., providing complete finger print arrest information; 14. The applicant assures that both federal and matching funds used for this project will be used exclusively to support defined drug law enforcement activities, and will not be used to support any general purpose law enforcement or other activity maintained by the applicant; 15. The applicant assures that if the grant funds are used to support a Drug Task Force, the Task Force Board of Directors or 'Control Group' will hold . regularly scheduled meetings at least monthly, and will provide the State Drug Director with copies of the agenda and minutes of each meeting; DLEP FY '95 • • 2.44 16. The applicant assures that if grant funds are used to support a Drug Task Force, the Task Force Administrator and the Board of Directors will develop and/or maintain a detailed policy and procedures manual for the guidance of task force operations. 17. The applicant assures that all proposals for out of state travel for conference and training will be submitted to the Arkansas Alcohol and Drug Abuse Coordinating Council for approval prior to any expense being incurred. STATE OF ARKANSAS DRUG LAW ENFORCEMENT SUBGRANTS CERTIFIED ASSURANCES Page 3 of 3 I certify that the program proposed in this application meets applicable requirements of the Anti -Drug Abuse Act, that all the • information presented is correct, and that the applicant will comply with the provisions of the Act and all other applicable federal laws and applicable state laws and regulations. (Signature of Authorized Agency Representative) (Date) Fred B. Hanna Mayor (Typed Name) (Title) 113 West Mountian, Fayetteville, AR 72701 (Address) (501) 575-8330 (Telephone Number) DLEP FY '95 • • '2 45 0 _ PROGRAM JUSTIFICATION/EVALUATION FOURTH JUDICIAL DISTRICT DRUG TASK FORCE 1991 In February 1991, the Fourth Judicial District Drug Task Force (Fourth DTF) was formed. The membership includes the Washington County Sheriff, Fourth Judicial Prosecutor, University of Arkansas Police, and the municipal police departments of Fayetteville, Springdale, Johnson, Farmington, Lincoln, Prairie Grove, West Fork, and Greenland. The unit consist of seven sworn officers, a secretary, and a fiscal officer. During 1991, the combined unit of the Fourth DTF has opened 206 cases. These cases resulted in the arrest of 130 individuals. These cases have resulted in 129 convictions with a combined total of 279 years of prison time. A combined effort of the Fourth DTF and the DEA resulted in the seizure of a hydroponic indoor marijuana growing operation. This included confiscation of over 200 marijuana plants and a large lot with a house. It was estimated this operation could produce three crops per year with an annual street value of over $600,000. Another major drug trafficker, apprehended in a cooperative effort • between the Fourth DTF and DEA, was distributing up to two ounces of cocaine in the Fayetteville area per week for over a year. The street value of this type of operation on an annual basis is $350,000. The suspect was arrested with a UPS package containing four ounces of cocaine, $880 in cash, and drug paraphernalia. This case could result in a criminal forfeiture of approximately $17,000 and the federal indictment of six additional suspects. Overall in 1991, the Fourth DTF has seized directly or assisted in seizing approximately 85 pounds of processed marijuana, cocaine, and methamphetamine. Also, confiscated 3058 marijuana plants. Additionally, we seized over 430 hits of LSD. Approximately 250 hits of the LSD was marked with Disney characters. FOURTH JUDICIAL DISTRICT DRUG TASK FORCE 1992 In February of 1992 the 4th DTF continued operations but with a reduced investigative staff. The budget cuts for the grant period forced the reduction of one officer. During the year an additional $10,000 was added to the grant to enhance the confidential funds available to purchase evidence. The City of Johnson dropped out of the control group which left it a ten member organization. DLEP FY '95 • • 2.46 . PROGRAM JZSTIFICATION/EVALUATION To date the Fourth Judicial DTF opened 177 cases and made 155 arrest. These cases have resulted in 66 convictions with a combined total of 103.5 years of prison time, 121.5 suspended sentences and 91 deferred prison tine.' The 4th DTF seized an indoor marijuana and a psilocybin mushroom grow operation located on the University of Arkansas Campus. This case resulted in the one arrest and a warrant for another individual. A search warrant was executed on the premisses and 76 marijuana plants, 1/2 pound processed marijuana, and 2 ounce of psilocybin mushrooms were confiscated. A major distributor of cocaine and marijuana along with his local street level distributors was identified and arrested in 1992. These drugs were being shipped from south Texas and payments sent to Texas through Western Union money wires. This case resulted in the arrest of 21 suspects. It was documented by confidential informants several kilos of cocaine and several hundred pounds of marijuana was distributed by this organization. Overall in 1992, the Fourth DTF has seized directly or assisted in seizing approximately 123 pounds of marijuana, 12 ounce of cocaine, 8.5 ounces methamphetamine and 14.6 grains of crack cocaine. Also, during 1992 654 marijuana plants have been destroyed. • 1993 During this grant period the Task Force has worked several major cases which resulted in the disruption of inter -state narcotics trafficking organizations. Three separate investigation were conducted which involved several suspects who were trafficking in large quantities of methamphetamine. One of the cases involved a clandestine :methamphetamine lab. The first investigation was conducted in southern Washington County and culminated in the arrest of four suspects, the seizure of two (2) pounds of methamphetamine and $9,600 in cash. This organization was distributing four to eight pounds of methamphetamine per month. This methamphetamine was being transported to Arkansas from California via a personal vehicle. The second investigation involved a local trucking company. The information received indicated that large quantities of methamphetamine were being shipped into the area via commercial trucks. A search warrant was served and approximately five (5) ounces of methamphetamine were confiscated, along with $20,000 in cash, a 1989 GMC Van, a 1976 Corvette, a 1970 Mach I Mustang, and five (5) semi -trucks with three (3) refrigerated trailers. The estimated value of the total seizure is $160,000. 0 DLEP FY '95 S • • 2.47 • PROGRAM JUSTIFICATION/EVALCATION The third major investigation involved a clandestine methamphetamine lab located in Benton County. Information was gathered and a search warrant served by the 4th JDTF along with the 19th Judicial District in Benton County. The execution of this search warrant resulted in the seizure of an operational clandestine methamphetamine lab, approximately one (1) pound of processed methamphetamine, one (1) ounce of processed marijuana, and precursor chemicals used in the manufacture of methamphetamine. Five suspects were charged, including the "cook" who also faces similar charges on a federal level in Oklahoma and Missouri. Two major indoor marijuana growing operations were also investigated. The first indoor grow investigation resulted from information received from the Texas Department of Public Safety. The 4th JDTF, Drug Enforcement Administration, and the Madison County Sheriff's Office located the operation in Madison County. A search warrant resulted in the confiscation of 336 marijuana plants, $14,000 in U.S. currency, $36,000 in stocks and bonds, real property valued at $:01,000, and one arrest. This marijuana was being distributed in the surrounding states. The second indoor marijuana growing operation was located in Fayetteville. Information concerning this suspect and his operation was received from. the Carroll County Sheriff's Office, . with additional information being received from the Fort Smith Police Department. A financial search warrant was served at the suspect's residence and resulted in the discovery of financial records linking this operation to an operation in Michigan. An indoor grow set-up, four mature plants, and five pounds of processed marijuana were discovered. As a result of this investigative information, a search warrant was also served in Michigan which resulted in two additional arrests. The Task Force investigated a major crack/cocaine distribution organization. Three separate out of state sources and one southern Arkansas source have been identified. Five separate "crack house" locations have also been identified. Approximately 23 suspects currently have charges pending and seven additional suspects have been identified. The quantity and availability of crack/cocaine in the Fayetteville area has been on the rise in our jurisdiction for the past several months. These violators will be prosecuted to the fullest extent of the law beginning with bonds being set for the individuals charged as the suppliers of $100,000 each. During 1993 the 4th JDTF identified and charged numerous suspects relating to inter -state drug trafficking operations. These numbers have increased from previous years due in part to the availability of illicit narcotics in our area. The main factor, however, is the availability of trained officers devoted to 0 DLEP FY '95 2.48 • PROGRAM JUSTIFICATION/EVALUATION narcotics investigations. This would not be possible in this jurisdiction without federal grant funding. The reduction of federal funding will limit this operation for next year. The 4th JDTF will continue its endeavor because of our success in the past. Local law enforcement agencies involved will support our effort with additional officers on an as needed basis to complete operations. 1994 In 1994 the Task Force working with intelligence received during a 1993 investigation of a nethanphetamine bust and information from a confidential infornant ran a search warrant in the south east part of Washington County which netted three arrest, seizure of 15,000 in currency, nine guns and other assets valuing $36,250. These suspects are also being investigated by the DEA and the IRS in Sioux City, Iowa. A second major investigation was a methamphetamine dealer located in Fayetteville. It was established through confidential informants this individual was dealing several ounces per week. This investigation resulted in a search warrant being served and $5,700 in U. S. Currency, 4 guns and other assets totaling $3,500. This individual was prosecuted through the federal system and was • sentenced to 30 years in a federal prison. A third investigation involved a marijuana distribution organization which targeted high school age buyers in west Washington County. The information and undercover buys lead to a search warrant being served and the arrest of four individuals and the seizure of $4,000 U. S. Currency, three guns, $3,250 in other assets. The Task Force during 1994 has opened 193 cases to date with several being tied to inter -state organizations. With the return of one additional officer the Task Force will be able to preform, on a regular basis, the commercial interdiction program. The local organizations are willing to assist our officers by allowing them access to packages and baggage for K9 searches. It has the possibility of seizing multi pounds of narcotics, currency, and stopping the drugs before they can be "cut" and distributed in our community. 0 DLEP FY '95 • �� 2.49 C a CD 0 0 J Z 2w > 1L 0 - 0 LL 1t Z0 wLL ga 0 I 0 0 0 LL C m 00 I.- 0 a 001 0 OF- -an LL _ to 0 LL O LL y E u m 2 010 a E C O mLL o_r ao 0) T co r a, N a N - P. 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L) 69 (4 69 b9 /A U3 M lA 4 T� 69 69 Q U 0 w N RI • • Y t t 0 • 01 O O 0 Ya Od 0 os� y 1ttit (Q m u) ar y 0 0 a N o 5a I I Ott (�Y E rnm o O•0-2 0 ?C7 a W 3 0 a N O C7 > L E 0' 0 O �--�m��ZOoa rnYJngf�>U�aO_uup 3 LL d G O C N d O C N O d cc 0 0� o o to lL 2 2'2 R m m O." I E m E c E E r a x LL 2 U O) 0101 ao 00 N d 7 N Y 3 7�I0)0)0) 01074101 T T cn Cc a-'- GI Y A 0 0] U 6 L J W > (n Tj W 111 d d d 0 0 0 61 Q"U U V u U U: U 0, E 0 N L L O_ OI R-0 0. E '5 '5 L L L L L'L.L O rj L a< ._ b O it c6 Gal 0 d N 0 67 __ j- 0 LL 1L >> 0 r 0 cr m <0 Q¢>>>>>>> 2.50 tNO l00 a N V (O N W r GD LI) .- Y O N O O v 7 N Q N N __J N Z. :O. -- _- a 01 U ;p W O i(D. LL Y a•W. o J H O:. O I a F C) L V Cl V p OO U O O Y.• r r r ? Z t U R O) O) N O 0l it r _ ❑ y J J U N J > in C D LL a U LL L L J 0 I_, OO LL LL Z Q y ' a Q 0 O i° >. - -- a a ° E Z a ❑ C J E .OO uito V cc> xx xX x X W O LL CF lLJ • - -- - - - - - - - - - Z CC O Co .O N W (n } O M M N C n Z Q In (+) co d O <O Q N N N N J E C J 0t Z � O a ❑a I 0 ac (n Q O a a U ° W C. m c Oy it a m. LL V U a E. ❑ a) rn c O• l0 a la S; W!a •t d \° y > i • �,o a E o a Q = J = m E O • 1 I C C• 0 OO i U U 0IO a it '-O Z c a ❑ N d rn rn m 0 to) 1 oa —s a r r I� Y V Q T Ol > > ° N .C O N >I a m m c > OQ 1 .LL N`C C Vi IL o N C ItG _ •I I• I 2.51 TO AGENCIES WHO APPLY FOR - DRUG LAW ENFORCEMENT GRANTS FUNDS ►, 1 AUTOMATIC DATA PROCESSING EQUIPMENT OTHER PROJECT EQUIPMENT Federal Regulations associated with U.S. Justice Department Grant Program require the State Grantee Agency (Department of Finance and Administration) document certain aspects of the purchase of project equipment including data processing equipment (ADP) and software by subgrantees. Please complete the questionnaire and return to the IGS Office. Answer each question as fully as needed. Project Title Name of Agency Project Director Telephone Number (1) Identify equipment to be purchased (as shown in your project application - describe and and give cost of each major item). Applicant Match $ Federal $ Total Cost $ 0 This form does not apply to continutation giant applications. DLEP FY '95 • • 2.52 (2) Where applicable the applicant agency must comply with Federal, State and Local laws and regulations relative to equipment purchase. . Have you complied with these laws and regulations in the selection of the project equipment? Explain. Will you comply with the laws and regulations when you purchase the project equipment? Explain. (3) Has applicant made a comparison of leasing versus purchase to determine which would be most advantageous? Describe the action and/or considerations undertaken. (4) If ADP software is involved, did applicant determine what applicable software is already produced and available? If such ADP software is not used what rationale was used for not doing so? • ______ DLEP FY '95 L.4 . 2.54 .l rte# •. ' (7) Has the applicant indicated that project equipment (inc. ADP) of the type to be purchased was identified within the application and is necessary and sufficient to meet the project goals? (8) All "sole -source" procurements in excess of $10,000 must receive prior approval of the Grantor Agency. If federal funds totaling in excess of $50,000 have been used for ADP procurements, then BJA Washington prior approval is required. (9) Recommendations: Approve: Disapprove: Approve: Li fewer Disapprove: Date Authorized Grantor Agency Official Date DLEP FY 95 I ' STATE OF ARKANSAS DEPARTMENT Cr FINANCE. AND ADMINISTRATION •O •o. 12'e LITwLE ROCK • 12203 OFFICE OF INTERGOVERNMENTAL SERVICES PHCNE (501)682 1071 FAX (501) 6823206 February 2, 1995 Fred B. Hanna, Mayor City of Fayetteville 113 West Mountain Fayetteville, Arkansas 72701 Dear Mayor Hanna: This is to notify you of the formal award of a subgrant authorized by the Violent Crime Control and Law Enforcement Act of 1994, and Act 13 of 1993. This award is in the amount of $201,201 in federal funds, and you will provide $67,067 in matching funds, for a total project cost of $268,268. Your subgrant has been assigned an identifying number of DLEP 95-19 and is authorized to run from February 1, 1995 to January 31, 1996. This subgrant is subject to the representations contained in its application and attached hereto as ATTACHMENT 'A'• This subgrant is also subject to the terms and conditions contained in the procedures manual titled State of Arkansas_ January, 1993. Before any federal or state grant funds may be committed to the project, the subgrantee must agree to comply with these representations, assurances, terms and conditions by signing and returning this letter. As required by Parts III and IV of the above referenced manual, the subgrantee agrees to: Submit as needed to request state and federal funds a Request for Funds Form (OAS 4) Submit by the 15th day of the month following the end of each calendar quarter an up-to-date Narrative Progress Report (IGS-4), Quarterly Financial Status Report (OAS -2 and Expenditure by Budget Rennrt (nAS-fl "AN EQUAL OPPORTUNITY EMPLOYER' Page 2 The subgrantee agrees to submit within 60 days of the end of the grant period the following completed forms: IGS-3A IGS-4 (Complete Project Report) OAS -2 OAS -3 OAS -5 (If applicable) The subgrantee agrees to provide the Department of Finance and Administration with three (3) copies of all written documents produced with the assistance of grant funds during the contract period. Sincerely, erry Duran Administrator Hanna TI City of Fayetteville, Arkansas ORGANIZATION . • 9021N.3-4/JD:jl p • DLEP FY 95 / ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES ATTACHMENT'A FORM IGS 1 GENERAL PROJECT INFORMATION 1. Applicant Agency: Fayetteville Police Department Address: P.O. Box 1988, Fayetteville, Arkansas 72702-1988 2. Project Director: Lieutenant Rick Hoyt Tele# 587-3500 Fax# 587-3522 Address: P.O. Box 1988 Fayetteville, Arkansas, 72702-1988 3. Fiscal Officer : Judy Cchea Tele# 521-6726 Fax# 521-7526 Address: P.O. Box 1988 Fayetteville, Arkansas, 72702-1988 4. Project Period : From February 1. 1995 To 7am,ary 11 1Qoi 5. Federal Purpose Number: 2 Approved Program Brief Title Cr anized Crime/Narcotics (OCIN) 6. Identify Counties and/or Cities in Which Program Will Operate: Washington and Nadiscn Counties Arkansas 7. If the Project is Multi-County/City indicate the Contracting Applicant Agency City of Fayetteville Police Department Washington County Sheriff; University of AR/ Fayettevil Other Involved Agencies Cities of Fayetteville Springdale. Prairie Grove. Johnson, Lincoln, West Fork, Greenland, Farmington, and 4th Judicial Prcsecutor. 8. Population or Clients to be Served 130,000 to 145.000 9. This Program will be a New Activity, Enhancement of Existing Activities, or _Continuation of Project # 94-16 Ending Date___________ 10. Federal Funds Requested $_2C11201 State Match $ -C- T Local Match $_67.067 Total $ 258,268 Li Prior 12 Month Budget for the Service or Activity x245 187 U11. 12. Scurce of Matching Funds Individual participating agencies have antrapr!atlen Z 1 documents to be included. 0 Continue the multi -jurisdictional Task Force with a five member 13. Project Summary Control Group representing all law enforcement agencies in .J Washington County. In 1995 the Task Force hopes to re —instate one of the office a z which has been cut by past funding constraints. In 1995 the Task Force would have five full time officers to work in a concerted effort in the two county are O ."he Fayetteville Police Department will, as resources are available1 SUDD1Y a d:ticna. officers to assist. r'r Fy 'Cr Pa -n Q r I Ir.c 1 ' ccc as I 0t1 010 I• .a vil of ^ tI c10 O v' ^' ml w m rag1� �ry}•J f I OI I I NI N N I N o uJ I CCI D C C C. C/ Cfnc C O C N '0 - x I T NI O TI NI — I I I I I ri I . I N N N N CI I O CI Q OI I V , ado 00• cay GC CI OIO 1 Cy C V1 0 O. O 001 00 0' O oI -T O • ,, In0 s• O10 I C lit C 'ri'I T4 I/. rl �G1' �'• Ir I I •I�l a• I ' ^' N Imo. .G I- a, — I I M N N N O0'a •- qqq O -I C N cc oco J7 CI — ml �i l 1M � NI 1 1 Iccd OOIO 00 000 OO O CIO CO OC OO II• 1 �O O' n O O O %t n O O C O TIC OI �C . 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