The URL can be used to link to this page

Home My WebLink About117-94 RESOLUTION1 t • RESOLUTION NO 117-94 A RESOLUTION APPROVING THE CAPITAI. IMPROVEMENTS PROJECTS LISTED 1N THE 1995-1999 CAPITAI. IMPROVEMENTS PROGRAM. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Secuon 1. That the Mayor and City Council hereby approves the capital improvements projects listed in the 1995-1999 Capital Impmvemcnts Program. A copy of the schedule is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 20111 day of September , 1994. ATTEST - By: 7Aori JCL/ 'Traci Paul, City Clerk APPROVED; Ate(Ir Fred Fianna, Mayor City of eayeeesdle. Arkansas 1905 - 1000 Capitol mprovemertr Program Comprehensive Det EXHIBIT A Sou-ca'Dannon °reject Pape '995 '090 1007 1008 1090 Total Request Mag Ftmd Airport Improvement, Airport Federal Grant Matches $ 215.000 8 115,000 $ 118,000 8 115,000 8 00.000 8 620.000 Professional Services 40 300 38 000 30.000 49.000 30.030 189.000 Pavement Manamance 48 300 83 300 111,030 Airfield Ugndrg Control System 17 300 17,000 MVAC System Ranostion 95 300 90600 Additional 'ermine] Saabs 40 300 40,000 Automatic Gate Operator Replacarront 33 300 39.000 Airfield Marking 31 000 93.000 88,300 Passenger Parking ..d Expansion 212.000 212,000 7 -Harper Una 214,000 180,000 374.000 Furl Farm Replacement 225,000 225.000 GA Tarmirel Rerayslen 38.030 38.000 Penang& Timis] Doors 110,000 110,000 Sewer Litt Stetkon/East Side 82.000 82,030 SSaty Area Mdnten nee 154,000 154,000 Concrete Joint MYnlenance 160,000 160.000 Morn Sesser System Rood, 234.000 234,000 Total Airport Fund Projects 488.000 _ _673.000 _._ 762.000 513630 324,000 2.780.030 Sales Tax Pay -As -You -Go Fund S ldye and grarreg• mpravnnMnh Engineering Mud Creek/Gregg Street Bridge 183.000 180.000 Drainage Study and Improve -reds 50 500 214.000 95.030 235,000 248,000 542600 Lk. Fay. Dam - Emergency Acton Plan 48300 48,000 Lt. Fay. Dam - Ws le end Dram 78.C30 76,000 Double Sprigs Road Bridge 63.000 53.000 278.500 214.000 234,000 235,000 248.000 1.200.300 Fire Sally Improvements Fre Replacemanl Fire Apparatus 143.000 98000 200,000 84,000 523.000 Additional Fire Asperse 301 000 301,003 Fire Station 00 250.000 184.000 434.003 Remodel Existing r re Ste fors 45.000 43.000 140.000 394,000 20C,000 266.000 301.000 1,303,000 018 D.v.kpmwd P tenrrr9 Geographiclnformsion System 07000 90_0001023300 105.000 111.000 514.000 07.000 90.0 - -102.030- 102,000 105,000 111,000 514.000 h-Har.ee Sheet ImprovemYA Steel Pavement Imorovomards 052,000 010.000 831.000 650,000 870,000 3213.000 662,070 !10,000 631,000 060,000 670,000 3213.000 LrbrsyBook Purchase Library Book Pureness 54.000 50.000 58600 80.000 84,000 292,000 54.000 65,005 68,000 80.005 04.000 292.000 Other CapBY Improvements D Processing Laky A&400 Ooerahng System U*Orada At'400 Prrxeaaor Upgrade ASMOO Pr nM Replacement GIS UNIX Computer System Microcomputer Replacements Lar, Fay %Seq. Boat Mal Replacement Lan Fayeteurl le Traits RV Park Pans & RPprn$on ;mprovemarts Pad, A. D.A. perk Projects Park Entry Signa Mbatl Reet ac,na'Conceearrie Bebe Ruth CanceesionReabpoma Bamboo Baseball Field Lal, FayoOov Ile North Softball Complex 17,C00 17,000 116,000 ' 16.000 23.000 30.000 60.003 .05.000 40,000 40,000 10,000 25.000 30600 35,000 400 CM 10.000 10.000 15,000 18,000 56,500 55.500 193.000 70,000 25,000 80,000 90.500 458500 28,000 25 00C 31,000 31 000 75,000 75.000 150 300 85,000 65.000 78600 76,000 152 000 111,700 60.000 75,000 50.000 306700 31 -Aug-94 Sou 'ca'On6Ion C ty d Fayette/8e, Admen 1995 - 1999 Cap'td Improvements Program Comprehensive Da.JI Protect Lake Fayetteville SoLLI Rawooms/Poking Ou•lsy Path Basketball Gout Gulley Park Purchase Gulley Pak Trail L4ghb Gulley Parking Lc 8 TIM GrasSnur Perk Bridge Lets Soccer Field Complex Sports Park Development %Ileon Pak - Tennis Cour, Lighting Mean Pak Pavdrm Mann Park Swenmmg Poo Service Drive Wilson Park -at Playground Rep.asrnert Wilson Park Fail Youth Cease' Expansion Police Safety Imprwrre+b Police Copy Machin Rplacsnrda Jail Rprv/Modrks ions Radio System Upgrade Polis Emergency Generator Coved Surveillance Equipment UPS Replacement Pubhc Solely Computer Synnn tee 'cement Peirce HVAC Replacement Police(Crrt Building Roof Laser Speed Measuring Devices CompuMzsd Poke Mug'hds Polies Handgun Replacements Lw Sun Fingrpdmng PGyerminai Up9'ada7ieplecemenh Poke Twphone Upgrade Solid Mate Improvements Solid Waste Transfer StattonProceesmg Fac ley New Compakrg Sib Street Improvements Engineering /Sheet Jaya Elko. to Gregg Street Edension Joyce Bbd. - Old Mino rIt Iswy. 215 Hwy. 286 R.O.W. - Fay."' b Hwy. 46 Razorback Road (3% Contrrbuhen) Sart mprovememo - Coat Sharing Misc laneow Street - R.O.W. The Cies - Cost Shying Arleigloo Tsnme and Trust Street Township Road - Hwy. 285 to School Properly Township Road - Cohage to Gregg Gregg Street - r arms to Joyce 24th Street Improvemrds 861 Sbeet Errieralan to Eta HursvIle Road Salem Road Extension Old Masou'L2ron Rd Itbnectan Improvenerds Sbablahed Rata Trrupoddnn hnprwemente Engineering P ening Train I'Benect on Improvements Masan Bhd. 8 hath 9t InMeeetm Ba1W0ea Trail Gregg Street Trail Hlatode Bridges Mac. 9 oewaits (A) Traffic Signal Installation (BI TrS& &gnd Installt0or T1w.macW9c Pavement Markings Overhead Signs MUfCO Sgn'radng Signal "eating Eeupmert Page 1995 '998 CO 000 18300 '8300 1997 1998 1 4 999 Tota Request 60,000 16.000 16,000 8 300 54.900 55,000 55.000 25 000 25600 35,000 31000 60 000 60 000 e0,000 180,000 100 000 45000 80,000 225.000 10,000 10,000 59.600 58.500 '6700 16700 15,003 15,000 90 900 30.000 _ 100,000 100.000 308.300 2r.700 348.800 350.000 372,000 1,810,830 15 000 51 000 169.000 62 000 63 300 25 300 38&000 47.000 60,003 46,000 19.000 62.000 62,109 60,600 20,000 19,000 60000 319,000 385000 155.00 246.000 290,000 2901000 90.100 141,000 231,100 34.000 51.000 169,000 82,000 63.000 25.000 385.00 47,000 60.000 46.00 62,000 62,000 06,000 26000 10.000 1.171,000 380,100 141.000 521,100 641600 541600 230,000 861 000 891.000 030.000 675.000 1,311,000 154.000 154,000 40.000 40,C00 40.000 40,000 40,000 200,000 200.030 200000 200,000 200,000 200.000 1000.000 106,000 245,000 351,000 100,000 190,000 260,000 280,000 290,000 290.000 346,000 1.148,000 1 403,000 737,000 737,000 248,000 248.000 255,000 1,338.003 1 593.000 992.000 392,000 260,000 106,000 358000 2.502 000 2 235.050 1,784,000 2,036,000 1,578,003 10 134.600 40600 4C,000 40,000 40,000 40.000 20000C 75.00 76,000 25.500 25.500 124600 724 500 50.003 60,600 26,600 34.000 '10 000 200 50C 370 000 27,600 29.000 31.000 33,000 35,000 156500 27,500 29.000 31,000 33600 35.000 135500 30,000 90 OW 30.800 30.500 18,000 16000 8,000 6 000 229,000 222,309 234.000 248 500 310 600 4.242,300 31 -Aug-94 Sourc&Dnmloa at City al Fayetwdle, Arkansas 1995 - 1990 Caped mpravnnrnb Program Comprehensive Debi Wales & Sawa Improvements W.'$ Somas Baaldlow °rewnbon Assemblies Bar Code Modem Martewnce Fatty Engineering Swvtny Sarsr RMabIBWMn Wedbgton Rad - WiS Relocations War/Sewer Line Cost Snarl; 8 M Readers Highway 45 Ent Tank Tawrsna - W/S Relators Tata! Sates Tax Pay -As -You -Go Fund Projects Shoo Fund viral 8 Equipment Fleet Melnt Replecrnad - Pdree/Passwgr Vehicles Replacement - Smaller Vet 8 Equipment Repbament - Light/Medium Udlty Va. Replecanent - Medium/Heavy Duty Ugly Ven Replacement - Tracts Mown Replacement - Backhowtoadem Replacement - Misc. Vebk W 8 Eq.upment Replacement - Constructs Equipment Expansion - Shop Eourpmert Expanan - Solid Waste Equi rent Elparelon - Wider/Sear Egrwrent Etparela - Palo Equipment EwerSon Missal maim Equipment Total Shop Fund Projects Water & Sewer Fund Wastewater Treatment Improvement W WTa Phut Pumps and Feu omen! Atomic Ahsarbtion Jn8 tlpgrsdsAplaa ..it SMira Rttu Id Sloan Sally Equipment Improvement 'sang Equipment 5115 Ac van Road Improvement Computer System Upgrade Replace Bar Screw Repair Activated Sludge Pumps Rebuild Effluent Pumps Rebuild Pent lnllurd Pumps tNMs Spectrophotometer Rebuild Anon 11 Poly -re. Fwd Equipment Water 8 Sewer Impraemmta WalariS ear 8 Engineering Sentry Sewer Rehab Mahon Remrbeck Road Wer/Sewer Rebcabars Mn Street Wer Pump Back-up Gmwaeor 1r Sewer Farce Main Replacement Sewer System Sbady Well System Stith/ sen Street - 24' Webs Line Repteeem W WldriStrew Line Car Snaring 8 M hooded Wedknglon Rad - 24' War tine Replacement Rolling Nib War Loa Replacement Fier Plat Demolition Highway 16 Ent - Wall System Impressment@ Hyland Pak -anti Shenanadaah Tater Coad Water Lke Rpt Double Springs Bridge - War aeacatione Babe Ruth Pork War Lire Replacements Page 1095 4998 20.000 10 500 11.000 200 000 973 000 573 000 988 000 2192.000 7 002.400 183 000 GOO 000 114000 200 000 93,200 47.000 31,000 120 000 99,000 185 000 256 500 19,000 1 049.700 109 800 79,500 53 000 12,000 8,000 5,300 5.300 5,300 278 000 4.728,000 150 000 13 000 200 000 150 000 54 000 285 000 80 000 425 000 108.000 31 -Aug -94 00.000 325 000 988 500 5.070800 188 500 205 300 133 500 11,000 189 000 66.000 250 000 1.042,500 11,50C 56.200 7.500 5.600 5,800 5.800 88.000 56,000 23,000 18.000 13.000 200 000 1,121,000 100.000 135,000 '097 41 500 1.929,000 143.000 2,077,500 6,C79,300 1008 12.000 2109000 2,115 000 0,297.500 1099 Too Request '2600 2108 000 2,120 500 50,500 14 .000 200.000 7.88C 000 950,000 80.000 320,000 143.000 9.493 500 0,113.500 31.153 500 193 000 199.000 205.000 398.000 148 000 240.000 170.000 23 000 140,200 148800 49 000 85 000 102,000 87 000 173,000 140.000 250 000 750 800 80 800 59 000 7 750 5050 5950 5050 '9000 174.000 50.000 200.000 e50,600 715,030 48.000 253.000 1,087,200 85 800 03 100 8.250 0 250 e 250 O 250 17.000 172.000 250.000 1.428800 84 500 07 000 13 700 8 500 8500 0 800 180,500 858.800 338000 80.000 45,000 40.000 80.000 958.000 998.900 880.000 200,000 534,800 203,900 451,090 300.000 99.000 251,000 258.500 19 000 1099 009 8,257 300 338,200 79.500 298.900 12 000 40 200 29 000 20800 29.900 88 000 58 000 23 000 18.000 13 C00 19.000 17,000 1,001 900 3 843 800 160,000 19.000 200.00 150.600 64,006 265.660 200.000 425000 406,600 136,000 650.000 715,060 45,000 48,060 45000 City W Fayeevile Arkansas 4995 - 4990 Capital Improvements Program Comprehensive Detail SourcerDnehon Project East Ridgeway - Water Line Extension Oklahoma Way Save Line Water Meters WiS Services War Meters Total Water & SWAN Fund Praecla Community Develooment Block Grant Fund Comm.rnity Development Improvements C.0 Housing Rehab' sham NWAFree HWIh Cerner Parka & gearaason Targe Area Street Improvements Tonal Community Cevalopme^1 Block Grant Fund Projects OA—Street Parkins Fund 01 -Street Parking Improvements Ergireehng Peidng Deok Reha tilits on Total Off Street Prki^g Fund Projects Solid Waste Fund Solid Wade Improvements Solid Waste -herrn SSWonBrroewing Fact ity Contains, Lease Program Total Solid Ware Fund Projects Arport Fund Sales Tax Pay -As -Yo.. -Go Fund Shop Fund Water & Sewer ^.,nd Community Dev, Block Grant Fund OM Street Parking Fund Solid Waste Fund Page 1005 1096 1997 1996 1000 Tote Request 300 000 300.000 128 000 126.000 3183,000 1 356000 _ 1 683,000 123800 842 000 7,867,800 127.200 127,200 '08,00C 110 000 1.3000 1' 5000 408.00C 410 000 113000 143 000 373.200 573.200 3 588,200 1 754.000 1 944,000 ' .100.700 ' .137000 9,532 000 300,000 300,000 25,000 '00,00 725,000 100 Opo 100 300 250 000 230 000 300 000 330 000 28,000 25,00C 300 000 300 000 825 000 026 000 138 000 138 000 Projects By Fund — All Source! 488 COO 673,000 7,002100 5,670800 1.014700 1,042.500 3}88,200 1,754.000 725.060 825,000 100.000 250000 a 14,103 300 S 3' -Aug-94 762,000 6,079 300 750,100 1.044 000 625,00 300.000 25 000 306.000 625.000 300.600 1,500 006 300,000 25 300 125.000 300.000 1,3C0 000 625.000 3,225000 513,000 324.000 6207.500 6.113 300 1.087.200 1.42e 800 1.100.730 1.137 000 625,000 623000 138,000 9,003 300 $10.161 100 6 0.692.100 6 0026.300 8 100,000 100.000 250,000 138.000 386.000 2260 000 31.162300 6,257,000 0,532,900 3,225,000 100,00 358.00 53428.400 FAYETIENTI LLQ; Traci Paul INC CRY OF FAYETTEVILLE, ARKANSAS • TO: All City Council Members Thru: Ben Mayes, Administrative Services Director1 FROM: Budget & Researcy.. DATE: September 30, 1994 RE: Approved 1995-1999 Capital Improvements Program (CIP) Attached, please find your copy of the approved 1995-1999 CIP and the Executive Summary of the document. The protects listed for 1995 will be incorporated into the 1995 Budget during the budget process. Thank you for all of your help in completing the CIP. If you have any question concerning the document or the remainder of the process, please feel free to contact me. 113 WEST MOUNTAIN 72701 501-521-7700 FAX 501.5754457 City of Fayetteville, Arkansas i -ask 5 -Year Capital Improvements Program 1995 - 1999 CITY OF FAYETTEVI LLE 1995 - 1999 Capital Improvements Program Compiled by: Ben R. Mayes, Administrative Services Director Stephen Davis, Budget Coordinator Kevin Springer Research Analyst CITY OF FAYETTEVILLE, ARKANSAS 1995-1999 CAPITAL IMPROVEMENTS PROGRAM TABLE OF CONTENTS INTRODUCTION/SUMMARY PAC US) Letter of Transmittal 1.111 Program Directional Information IV -VII CIP Project Cost Table VIII Summary of Project Requests 1-3 Comprehensive Detail 4_7 AIRPORT FUND PROJECTS Airport Improvements: Priority Rankings 8 Project Details 9-25 SALES TAX PAY-AS-YOU-GO FUND PROJECTS Bridge and Drainage Improvements: Priority Rarkings 26 Project Details 27-31 Fire Safety Improvements: Priority Rankings 32 Project Details 33-36 GIS Development: Priority Rankings 37 Project Details 38 In -House Street Improvements: Priority Rankings 39 Project Details 40 Library Book Purchases: Priority Rankings 41 Project Details 42 Other Capital Improvements: Priority Rankings 43 Project Details 44-51 Parks & Recreation Improvements: Priority Rankings 52 Project Details 53-72 Police Safety Improvements: Priority Rankings 73 Project Details 74-88 PAG E(S) Solid Waste Improvements: Priority Rankings 89 Project Details 90-91 Street Improvements: Priority Rankings 92 Project Details 93-108 Transportation Improvements: Priority Rankings 109 Project Details 110-121 Water & Sewer Improvements: Priority Rankings 122 Project Details 123-131 SHOP FUND PROJECTS Vehicles & Equipment: Priority Rankings 132 Project Details 133-145 WATER & SEWER FUND PROJECTS Wastewater Treatment Improvements: Priority Rankings 146 Project Details 147-161 Water & Sewer Improvements: Priority Rankings 162 Project Details 163-181 Water Meters: Priority Rankings 182 Project Details 183 OTHER FUND PROJECTS Community Development Improvements: Priority Rankings 184 Project Details 185-188 Solid Waste Improvements: Priority Rankings 189 Project Details 190-191 UNFUNDED PROJECTS 192-199 PROJECT INDEX 200-203 ' FAYETTE 1 LLE 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 THE CITY OF FAYETTEHILLE. ARKANSAS TO: The Fayetteville City Council FROM: Fred Hanna, Mayor DATE• September 1, 1994 RE: 1995-1999 Capital improvements Program The Capital Improvements Program (CIP) serves as the capital improvement planning tool for the City. As our City and region continue to grow and expand, more pressure is placed our infrastructure systems to meet the expanded utilization. The 1995-1999 Capital Improvements Program (CIP) includes approximately $ 53.3 million in planned capital improvements over the next five years. An additional $44 million in potential projects were identified and remain unfunded. The table below lists the planned improvements by expenditure type for the five year period. Water & Sewer Improvements Street lmprovemenls Bridge & Drainage Improvements Transportation Improvements Vehicles & Equipment Replacements/Expansion Community Development Block Grant Projects Airport Improvements Parks & Recreation Improvements Fire Safety Improvements Police Safety Improvements Other Capital Improvements Total Current Project Status $ 19.0 million 13.3 million 1.2 million 1.2 million 6.3 million 3.2 million 2.8 million 1.6 million 1.3 million 1.2 million 2.2 million S 53.3 million The 1993-1998 CIP contained approximately $20.8 million in improvements for 1993-1994. The current status of the major projects budgeted for 1993-1994 are listed below. Water & Sewer System improvements $ 12.0 million • 36" Water Line and Storage Tanks Project - the project has been bid and is scheduled for City Council award September 20. The original project budget was S8.5 million. The total of the bids received plus contingencies amount to $7,450,000. • Sewer System Rehabilitation - Engineering contract for Basin 12-14,17,20-22 has been awarded: Minisystem 18 is split into two phases: phase one has been 113 WEST MOUNTAIN 72701 501-521-7700 FAX 501-575-8257 awarded and phase two is scheduled for bid in the fourth quarter of 1994 - total project budget - $2.7 million. Street Improvements 3.2 million • The In - House Street Improvement project has paved essentially all of the gravel streets within the City and resurfaced Dickson from College Avenue to Buchanan; resurfaced Rock Street from Arclubald Yell to Mill Street; resurfaced Mill Street from Rock Street to Huntsville Road; resurfaced and improved drainage structures on Huntsville from Mill Street to Happy Hollow and resurfaced Morningside from Huntsville Road to 15th Street. Contracted Street and Drainage Improvements - • Mill Street from Spring to Center Streets has been bid and is scheduled for Council review in September. • Stubblefield Road and Old Missouri intersection improvements project has been bid and is scheduled for Council review in September. • Cedarwood Drainage Project has been awarded and construction is scheduled to start in September: • Villa Mobile Home Park Drainage is scheduled for bid in the fourth quarter. • Cato Springs flood control contract has been signed with the City and the Corps of Engineers. • Joyce Boulevard Improvements - Frontage to College is scheduled to be bid in the fourth quarter. Other significant projects: • Solid Waste Transfer Station - contract has been awarded to determine the size and type of facility to construct. • Parks Improvements - Bathrooms have been constructed at Walker, Gulley and Fmger Parks. Lewis Soccer Field Additions - grading contract has been awarded. Significant Changes from the Prior Year Capital Improvements Program The significant changes to the 1995 projects included in the CIP are: Add - Wedington Road Water & Sewer Relocations Add - Hwy 265 Right of Way - Hwy 16 to Hwy 45 Add - Wedington Road 24" Water Line Add - Miscellaneous Street Right of Way Reschedule - Stubblefield/Harold Improvements Reschedule - Sewer System Rehabilitation $ 988,000 636,000 425,000 200,000 (950,000) (248,000) Wedington Road Water & Sewer Relocations Project was planned for 1996 in the previous CIP. The City was notified by the AHTD that the project must be moved up to meet their improvement schedule. Highway 265 Right of Way project was added into the CIP as a result of the Arkansas Highway Comnussion adopting a new minute order stating that it is the local government's responsibility to obtain the right of way for state highway widening projects for the portion of the state highway within the city limits. The right of way is expected to be acquired over a two year period. 1 1 1 1 1 1 1 1 1 1 .1 1 1 1 1 1 1 1 Wedington Road 24' Water Line Project was added into the C1P to coincide with the completion of the 36" water line. This project will provide a tie into the existing water system along Lewis Avenue. Miscellaneous Street Right of Way project was added into the CIP as a result of the Arkansas Highway Commission adopting a new minute order stating that it is the local government's responsibility to obtain the right of way for state highway widening projects fox the portion of the state highway with the city limits. Specific projects will be identified by the State and City. Stubblefield/Harold Improvements Project has been reduced in scope from the project proposed in the 1993 - 1998 CIP. The Street Committee met in late December 1993 and moved a major portion of the improvements planned for Stubblefield/Harold Streets to 1994. The funding proposed for 1995 and 1996 is anticipated to complete the project. Sewer System Rehabilitation Project funding has been rescheduled from the project proposed in the 1993 - 1998 CIP Funding is proposed to meet the EPA mandated improvements in 1995. The funding postponed is for some discretionary improvements that were shifted to 1996. The primary reason for the shift is to free some funds for the Wedington Road projects. The additional funds used to fund the project additions is primarily from growth in sales tax revenues as well as additional funds from Water & Sewer Fund. Potential Projects The potential project list contains projects that have been identified as needed without an identified funding source. The value of the potential project list has grown from $ 28.5 million in the 1993 - 1998 CIP to S 44 million for the 1995 - 1999 CIP. The significant increase is attributed to three projects: Relocation of the overhead utility lines along Hwy 71B Construction of a new City jail Rehabilitation of Lake Fayetteville Dam Conclusion $ 8.5 million 5.2 million 1.5 million The CIP is a planning tool for infrastructure and other capital improvements which prioritizes projects and schedules them for completion as soon as practical. The City advocates a pay as you go policy that requires difficult decisions to be made regarding the timing and scope of capital improvements. Some projects simply have to wait. The CIP is a plan that is subject to change to meet new demands; however. the ability to change the CIP should be balanced against the fact that it is one of the primary planning and policy tools for the City Council and the City of Fayetteville. Finally, let me express my sincere thanks to the members of City staff. the City Council committees, and the community for the significant effort and input that helped to shape this document. 1 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION Introduction 1 The Capital Improvements Program (C.I.P.) for the City of Fayetteville examines the ' infrastructure and capital needs of the City for the next five years. The CIP is reviewed and updated on an annual basis to reflect the changing needs of the commumty and changes in 1 available monies for fmancing capital projects. The City's philosophy concerning the use of the CIP is that it should be considered as a fmancial planning tool that lists the City's capital improvement projects, places the projects in a pnonty order, and schedules the projects for ' funding and implementation. The CIP should be further considered as a major policy tool for the Mayor and City Council. Financing 1 The City finances capital improvements on essentially a pay as you go basis utilizing revenue 1 from the 1% City sales tax adopted in 1993 and operating revenues froni the Airport Fund, Shop Fund, and, Water & Sewer Fund. Based on a resolution approved by the City council prior to ' the passage of the sales tax, a minimum of 75 % of the sales tax revenues will be used to assist in funding capital projects. In addition, long-term debt is considered and utilized only when the City faces a project that is of such importance and sufficient financial magnitude as to warrant ' a bond issue. The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a planning document that places projects in the Annual Budget whereby funds are appropriated for them by the City Council. Prior to actual initiation of project work, required contracts are presented to the Mayor or City Council, as appropriate, for final approval of expending funds. 1 What Projects Are in the CIP 1 Projects and their cumulative component areas totalling $10,000 or more should be included in ' the CIP. Projects costing less than $500 are not considered capital and are funded through program operating budgets. Projects that cost between $500-10,000 are handled through the budget process. Attempts will be made to fund these capital items through operating funds. Projects in the CIP can include: • obligations for labor and materials and contractors involved in completing a project, • acquisition of land or structures, ' • engineering or architectural services, professional studies, or other administrative costs, • expenses for City vehicles and equipment, 1 IV • renovating or expanding City facilities and grounds, and • significant maintenance or repair cost. Project Cost Determination All projects are costed in current or 1994 dollars. Then a determination of the year the project is expected start is made. Finally. determination of the projected cost of the improvement is made by referring to "Project Cost Table" that provides the project inflation multipliet to be used for the project in the anticipated project year. Priority Selection of Projects The adopted CIP will rely on priorities defined by the Mayor, City Council, Community, and City staff. As always. criteria such as government imposed mandates, usefulness to the community, and affect on operational expenses, will be reviewed in establishing priorities. A priority ranking is assigned to each project by year and by funding source. Projects for which no funding is projected to be available will be placed on an "Unfunded Projects List", which will identify the cost of the project in 1994 dollars. This list identifies the project as being viable. but one for which no funding is presently available. Unfunded projects may be funded if actual revenue is above projected revenue, if costs on funded projects is below budget, or if another funding source is identified. The Parks and Recreation Advisory Board, City Council Street Committee and City Council Water & Sewer Committee meetings have been held to obtain committee and public input and guidance regarding parks, streets, bridge and drainage improvements and water & sewer improvements planned for the next five years Impact on Operations Cost The majority of the projects planned in the CIP will have a minor impact on operational budgets. Most of the projects planned over the next five years replace high maintenance water lines. sewer lines and street segments. Performing reconstruction of these items will free up maintenance budgets to address areas that currently have a lesser prionty. There are a few projects that will have a significant impact on operations budgets. The most significant of these projects is the new fire station planned for 1998. The increased operations cost is primarily due to providing adequate staffing and additional utility expense associated with the facility. Additionally, a new fire apparatus is planned to coincide with the opening of the fire station. v Organization of the Capital Improvements Program Document The document is organized into three (3) primary sections, as follows: I) Introduction/Summary This section contains the transmittal letter from the Mayor, a CIP overview, and several summary schedules which explain the resources for the CIP and the planned use? of the projects. The most detailed schedule is the Comprehensive Detail, which, -lists the mdividual projects, their funding sources, and the year in which they are planned to be initiated. II) Project Details by Funding Source. This portion of the document is actually found m five separate tabs, which are broken into the primary sources for the projects. The five tabs are as follows: (1) Airport Fund, (2) Sales Tax Pay -As -You -Go Fund, (3) Shop Fund, (4) Water & Sewer Fund, and (5) Other Funds. Each section includes a priority listing of projects by project type and by year. The priority listing for each year will then denote with an asterisk (*) if the project is a continuing project from the prior year. In addition, a project detail is mcluded for all projects. This detail will provide specific information about each project including: the project title, funding source, year(s) the project is scheduled, a project descnption and justification, project status, and the impact of the project on operations. A visual aid is included for the project, if appropriate and available. III) Unfunded Projects The CIP document compilation process involves a review of all projects and resources during each update. Every attempt is made to identify as many current and anticipated projects as possible. Resources available are then matched up with as many project requests as possible. Unfortunately, there continue to be significantly more project requests than resources available. This has resulted in an extensive Unfunded Projects List totalling almost $44 million. All projects on this list are considered to be viable projects for which no current funding exists. • VI Capital Improvement Policy The Capital lmpmvemcnt Program (CIP) is approached as a valuable tool to be used in the development of responsible and progressive financial planning. The program is developed in accordance within the financial policies of the City. The policies and the CIP form the basis for making various annual capital budget decisions and support the City's continued commitment to sound long - range financial planning and direction. The City's official Capital improvement Policy is as follows: • The City will prepare annually and update a five - year Capital Improvement Policy (CIP) which will provide for the orderly maintenance, replacement, and expansion of capital assets. • The CCP will identify long - range capital projects and capital improvements of all types which will be coordinated with the annual operating budget to maintain full utilization of available sources. • When preparing the C1P the City will seek to identify all viable capital projects and capital improvements required during the subsequent five year period. These projects and improvements will be prioritized by year and by funding source. Every attempt will be made to match projects and improvements with available funding sources. Future operating costs associated with a project or an improvement will also be given consideration in the establishment of priorities. • The City will seek Federal, State and other funding to assist in financing capital projects and capital improvements. • The City will incorporate the reasonable findings and recommendations of the City's Boards, Commissions, Committees, and Citizen task forces as they relate to capital projects and improvements. • The City will seek input from the public by public hearings in relation to the establishment of projects and projects priorities. VII CITY OF FAYETTEVILLE, ARKANSAS CEP PROJECT COST TABLE 1995-1999 All capital project requests are first costed in 1994 dollars. Then, a determination will be made as to the year m which the project should be initiated. Once this information was decided, the information in the table below was used to obtain the future year cost of the project. Inflation Recommendations 6% factor - This factor should be used in calculating in all project categories. 1995 1.060 1996 1.124 1997 1.191 1998 1.262 1999 1.338 Example: A street project that cost $1,000,000 in 1994 dollars that is expected to be done m 1997 would use the inflation factor of 1.191. To get the expected cost of the project in 1997 dollars multiply $1,000,000 by 1.191, which equals $1,191,000. Vin project Requests City of Fayetteville, Arkansas 1995 - 1999 Capital 'morovements Program Summary of Project Requests & Project Resources By Fund — All So.lrces 1995 1996 1997 1998 1999 Total Airport Fund $ 488.000 $ Sales Tax Pay As -You -Go Fund 7.002,430 Shop F„nd 1,949 700 Wafer & Sewer F„nd 3,588 200 Community Dew. Block Grant Fund 725.000 Solid Waste Fund 250,000 Unfunded Projects 43,950,200 Reaoi,rae AvarlaDte $ 57,953,500 $ 673.000 $ 762.000 $ 513.300 $ 5.670.800 6,079 300 6.297,500 ',042,500 750,800 1 087 200 1.754,000 1,944,000 1,109 700 625.000 625,000 625 000 138.000 324,000 $ 2 760,300 6,413,500 31 163.5C0 4,426.800 6,257 OOC • 4.137.300 9,532 90C 625,000 3,225 00C 388 00C 43,950,200 9,903.300 f 1016',100 $ 9,632,400 $ 9.626300 $ 97,276.800 1995 1996 '997 1998 1999 Total Airport =..nd S 1 315,300 $ 548.900 $ 542.300 S 532,000 $ 293,500 $ 3 2322,300 Salsa Tax Pay -As -you -Go Fund 7 078,000 6,015.600 6,469,800 6 680,530 6,743.000 32 966.900 Shop Fund 2 23C.200 ',253,900 1,252,700 126'.300 1,278,900 7277.300 Water& Sawn Fund 4064.000 2,330,300 1,825.000 1000,000 1,000.000 10 169.300 Community Ow. Block Grant Fund 725.000 625.300 625.000 625,030 625,000 3 225,300 SOI d Waste Fund 250.000 '38.000 388,000 $ 15 662,500 S '0.581.400 $ 10,714 800 $ 10.078,800 $ 9,940.40C $ 57.277.900 1 Capital Improvement Projects By Project Area - All Sources 1995 - 1999 (25.0%) Street (11.7%) Shop (5.2%) Airport (4.6%) Public Safety (4.6%) Bridge, Drainage, & Transportation (2.4%) Other (3.0%) Parks & Recreation (1.7%) Solid Waste (6.1%) Community Development Block Grant Project Area Airport Bridge, Drainage, & Transportation Community Development Block Grant Parks & Recreation Public Safety Shop Solid Waste Street Water & Sewer Other (35.7%) Water & Sewer City of Fayetteville, Arkansas 1995 - 1999 Capital Improvements Program By Project Area - All Sources Five Year Summary 1995 1996 1997 1 1 1 1 1 1 1 1 _1 1 1 1998 1999 Total ' $ 488,000 $ 673,000 $ 762,000 $ 513,000 $ 324,000 $ 507,500 436,500 468,000 481,500 558,500 725,000 625,000 625,000 625,000 625,000 308,300 231,700 348,800 350,000 372,000 206,000 713,000 585,000 421,000 549,000 1,949,700 1,042.500 750,800 1,087,200 1,426,800 540,000 369,100 3,154,600 2,845,000 2,415,000 2,685,000 2,248,000 5,780,200 2,742,500 4,021,500 3,224,700 3,257,500 344,000 225,000 185,000 245,000 265,500 $ 14,003.300 $ 9,903,300 $ 10,161,100 $ 2 2,760,000 2,452,000 1 3,225,000 1,610,800 2,474,000 I 6,257,000 909,100 13,347,600 I 19,026,400 1,264,500 9,632,400 $ 9,626,300 $ 53,326,400 1 1 1 1