HomeMy WebLinkAbout110-94 RESOLUTIONRESOLUTION NO. 110-94
A RESOLUTION AWARDING BID NO. 94 58 '1'O O.J.'S
ENTERPRISES 1N THE AMOUNT OF $27,840.00 AND
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A CONTRACT FOR NIGHT CUSTODIAL SERVICE
AT THE AIRPORT TERMINAL FOR THF REMAINDER OF
1994 AND FOR 1995, SUBJECT TO APPROVAL OF 1995
BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council hereby awards Bid No. 94-58 to O.J.'s Enterprises
in the amount of $27,840.00 and authorizing the Mayor and City Clerk to execute a contract for
night custodial service at the airport terminal for the remainder of 1994 and for 1995, subject
to approval of 1995 budget. A copy of the contract is attached hereto marked Exhibit "A" and
made a pari hereof.
PASSED AND APPROVED this 20th day of September , 1994.
ATTEST:
By:
<b
Traci Paul, City Clerk
APPROVED:
By:
Ale:thetItc
Fred Hanna, Mayor
EXHIBIT A
CONTRACT
This CONTRACT executed this 29TH day of August 19 94
between the City of Fayetteville, Arkansas, hereinafter called the
0. J.'s ENTERPRISES, INC.
"City", and
hereinafter called the "Contractor."
IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, the
parties agree as follows:
1. The Contractor shall perform maintenance services for the
Fayetteville Airport Main Terminal Building at 4500 South School
St. as specified in the bid specifications for Bid No. 94-58
attached hereto and made a part hereof.
2. All cleaning materials, fluids, tools, supplies, and
materials required for the maintenance of the above-described
building shall be supplied by the City. The Contractor shall use
its best efforts to advise local management of the need for
additional cleaning materials. The type and brand of maintenance
products used by Contractor shall be specified and approved by the
City.
3. The Contractor shall have the right to select and
determine which of its employees shall render said services on said
premises, but Contractor shall only provide those maintenance
personnel who are qualified to provide such service.
4. The Contractor shall supervise and give personal
attention to the faithful completion of the work by its employees,
and Contractor shall at all times enforce strict discipline and
order among its employees and shall so conduct its operations as to
preserve good relations with the public. Contractor shall remove
from said premises any employees causing breach of the peace or
other disturbance of said relations.
5. The City shall allow Contractor access to the premises
for all maintenance subject to City and Federal Aviation
Administration security rules, as set forth in the Bid
Specifications.
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6. The term of this Contract shall be for a period of four
months commencing on the 1st day of September , 1994 and ending
on the 31st day of December 19 94 ; provided, either party may
terminate this Contract by giving the other party 14 days written
notice of termination. A one-year extension will be executed
January 1, 1995, based upon the availability of funds in the City
of Fayetteville airport budget
7. The City shall pay the Contractor the sum of $ 2.320.00
per month. Invoices shall be sent to locations designated by the
Airport and shall be payable according to the Airport's normal
payment practices. If applicable, invoices shall separately
identify charges for supplies, charges for services, and applicable
taxes. Invoices shall identify the unit by name and number, as
well as indicating a description of the supplies invoiced.
8. The Contract documents which comprise the contract
between the City and the Contractor consists of this Contract, the
bid specifications for City of Fayetteville Bid No. 94-58, and the
bid summary sheet.
9. The Contract documents constitute the entire agreement
between the City and the Contractor and may be modified only by a
duly executed written instrument signed by the City and the
Contractor.
10. The Contractor shall not assign his duties under the
terms of this agreement.
11. The Contractor agrees to indemnify, and save and hold
harmless, the City from and against all claims and actions and all
expenses incident to the investigation and defense thereof, based
upon or arising out of damages or injuries to all persons, firms,
or corporations, or their property, caused by the fault or
negligence of the Contractor, its agents or employees, in the use
of the said premises by the Contractor. This specifically does not
serve to waive the City's municipal tort immunity.
12. The Contractor shall give notices and comply with all
applicable laws, ordinances, rules, regulations and lawful orders
of any public authority bearing on the safety of persons or
property or their protection from damage, injury or loss.
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13. Contractor shall be responsible for
initiating,
maintaining and supervising all safety precautions and programs in
connection with its work and provide all reasonable protection to
prevent damage, injury or loss to employees and other persons who
may be affected thereby.
14. The Contractor shall erect and maintain, as required by
existing conditions and progress of work, all reasonable safeguards
for safety and protection, including posting signs and other
warnings against hazards.
15. When the use or handling of hazardous materials or
equipment is necessary for the execution of the work, the
Contractor shall exercise the utmost care and shall carry on such
activities under the supervision of properly qualified personnel.
16. The validity, construction and performance of this
Agreement shall be governed by the laws of the State of Arkansas.
17. Neither party shall be liable to the other for any
failure or delay in performing its obligations hereunder if such
failure or delay arises beyond the control and without fault of the
non-performing party. In the event of such non-performance, the
non-performing party shall use its best efforts to cure such cause
and resume performance, but in the event such failure
performance continues for more then fourteen (14)
affected party may terminate this Agreement.
or delay in
days, the
IN WITNESS WHEREOF, the parties have executed this Contract on
the date first above written.
ATTEST
City Clerk
ATTEST
By:
Title:
CITY
By:
OFYETTEV LLE, ARKANSAS
„Gly+ /6Ce220e
Mayor
CONTRACTOR
By: m arck X . ionca _
Title: R eaam�. 7na:xa_ati
AGENDA REQUEST
x CONTRACT REVIEW
__ GRANT REVIEW
STAFF REVIEW FORM
For the Fayetteville City Council meeting of
FROM:
Dale Frederick Airport
Name Division
ACTION REQUIRED: Request Approval or a modification to a
Enterprises, and approval of the attached bucket adjustment.
the fee from a nonth]y rate to an hourly rat -e. TMe budget ad
in the hors of operation.
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COST TO CITY:
$ 3{S0
General Governent
Department
contract with O.J.'s
The modification ^hinges
iustment cove=s an increase
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Cost of this Request
5550 3940 5375.09
Account Number
T/L
Project Number
$ 35,000
Category/Project Budget
$ 9280
Funds Used To Date
$ 25 72C
Remaining Balance
Contract Services/Contract
Category/Project Name
Landside
C]eaning
Program Name
Airport
Fund
BUDG T REVIEW:
4ud et
B Coordinator
Budgeted Item x Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
it `t1-Ml4• j •� 'Sa •.a
Accountiitaj 4ger
ci [Atrao .t
Purchasing Officer
STAFF RECOMMENDATION:
Division Head
GRANTING AGENCY:
/ `/ 5
Date ALlq Coordinator /,I Date
l
Date Internal Auditor Date
Date
Department Director
Administratvices Director
- Mayor-
5-ts-5s
Date
Date
Date
S
i
Date -- -- — -
11.
Cross Reference
New Item: Yes No
Prev Ord/Res $:
Aug. 23 1934
Orig Contract Date:
1 %YE 1 1 1 V I LL I
THE CRY OF FAYETTEVILLE. ARKANSAS
AIRPORT DEPARTMENT
TO: Fred Hanna, Mayor
FROM: Dale Frederick, Airport Manage
DATE. 5-12-95
SUBJECT: Approval of a modification of a contract with 0.1.'s Enterprises
Attached is a contract modification with O.J.'s Enterprises, the Airport's nightly contract
cleaners. This modification will change the contractor's fee from a monthly rate to an hourly
rate allowing for an adjustment m their current hours of operation. This adjustment will consist
of an increase of five hours per day This will allow airport maintenance staff to work more
preferable shifts thus mcreasmg employee morale and effectiveness. In addition, it will allow
them to work on more maintenance related duties.
A line item of $35,000 was budgeted for this contract, therefore a budget adjustment of $3,280
will be required to implement this change. A substantial savings will he seen in the salaries' line
item due to the vacant Maintenance Worker III position which will not be re -filled if this
program change is successful. The current Purchase Order will have to be mcreased by $10,440
to cover the additional cost.
Staff recommends approval.
Attachment:
113 WEST MOUNTAIN 727E1 501 5212750
Modification of Contract
Staff Review Form
Budget Adjustment Form
P.O. Change Order Request
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
Department:General Government
Division:
Program:
Airport
Landside
Date Requested
5-15-95
Adjustment #
Project or Item Requested: Request to move funds to
provide for the increased hours of the Night
Clearing Contract.
Project or Item Deleted: Salary and Wages-Landside
has an excess of funds due to a vacant
Ma;ntenance Worker III Position.
Iustification of this lnereau:This increase will cover t-'tiustification of this Decrease: The Landside Salary and
increase in hours worked by the contract cleaneracccunt will have a surplus due to a vacant
This will allow the remaining three Maintenance Worker III Position.
Maintenance Workers to work more preferable
shifts. This will improve ••Worker efficiency
and morale.
Increase
Account Name Amount Account Number Project Number
Contract cervjces
$3280
5550 3940 5315 00
Decrease
Account Name Amount Account Number Project Number
Saleries and Wages
$3280
5100
5550 3940 BM 00
Approval Signatures
Department Director
Admin., rvices to/ r
May
Budget Office Use Only
Type: A SI C D E F
Date of Approval
Posted to General Ledger
Entered in Category Log
Budget Office Copy
RESOLUTION NO.11
o-94
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dC. OMMED
A RESOLD LION AWARDING BID NO. 94-58 TO O.J.'S
ENTERPRISES IN THE AMOUNT OF $27,840.00 AND
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A CONTRACT FOR NIGHT CUSTODIAL SERVICE
AT THE AIRPORT TERMINAL FOR THE REMAINDER OF
1994 AND FOR 1995. SUBJECT TO APPROVAL OF 1995
BUDGET.
BE IT RESOLVED BY THE C!TY COUNCIL OF THE CITY OF
FAYETTEVILI4E, ARKANSAS:
Section 1. That the City Council hereby awards Bid No. 94-58 to O.J.'s Enterprises
in the amount of $27,840.00 and authorizing the Mayor and City Clerk to execute a contract for
night custodial service at the airport terminal for the remainder of 1994 and for 1995. subject
to approval of 1995 budget. A copy of the contract is attached hereto marked Exhibit "A" and
made a part hereof.
PASSED AND APPROVED this 20th day of September , 1994.
APPROVED:
By: ���t23rr-
Fred Hanna, Mayor
ATTEST: p `�t2!� p
By: SC,c, './i.(
Traci Paul, City Clerk
MODIFICATION OF CONTRACT
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This AGREEMENT made this 14th day of May, 1995, by and between the City of
Fayetteville, Arkansas, hereinafter called "Lessor," with O.J. 's Enterprises, Inc., hereinafter
called "Lessee," which shall he effective as of May 14, 1995.
WHEREAS, Lessor and O.J. 's Enterprises. entered into a contract agreement dated
August 29, 1994 and
WHEREAS, the parties desire to modify the aforesaid contract agreement.
NOW, THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. Paragraph 7 of said contract is modified by amending this paragraph to read as
follows:
7. The City shall pay the Contractor the sum of $9.00 per hour. Invoices
shall he sent to locations designated by the Airport and shall he payable according
to the Airport's normal payment practices. If applicable, invoices shall separately
identify charges for supplies, charges for services, and applicable taxes Invoices
shall identify the unit by name and number, as well as indicating a description of
the supplies invoiced.
2. All provisions of the lease are mcorporated herein and are hereby modified to
conform herewith but in all other respects are to be and shall continue in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Modification of Lease on the
day and year first above written.
CITY OF AYE I' VILLE, ARKANSAS
/,
„qv
:,...),„,„
Mayor
By:
ATTFST
By: .'i12 •' 4
City Clerk
LESSEE
By: Xx" • `�t. 4
Title: \-" `-k.44."
ATTEST
By:
Title:
• S I'AFF REVIEW FORM
AGENDA REQUEST
X CONTRACT REVIEW
_ GRANT REVIEW
For the Fayetteville City Council meeting of N/A - Mayor's Signature Only
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fr
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,
FROM:
Dale Frederick Airport General Gvmt.
Name Division Department
ACTION REQUIRED: Request review and approval of a modification to a contract with O.J's Enterprises,
the Airport's Nightly contract cleaners. This modification will allow O.J. 's to continue as the Airport's contract
cleaner for two additional months in 1996. A new contract should be approved by mid-February 1996.
COST TO CITY:
$ 7.875.00
Cost of this Request
5550-3940-5315.00
Account Number
n/a
Project Number
BUDGET REVIEW:
a
udget Coordinator Administrative Services Director
$ 49.500
Category/Project Budget
$ 0
Funds used to date
Remaining Balance
X Budgeted Item
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
7.4 I, .i_ Ira 4-; f -')C
er Date• �1 A^('oondinator. /
/1 I� '%5 'i' 1
Date Internal Auditor Date
leaR-`15
Date
Contract Services
Category/PmjectName
Landside
Program Name
Airport
Fund
GRANTING AGENCY:
Purchasing Officer
STAFF RECOMMENDATION: Staff Recommends Approval
1
Administra Services Director
/�1LY�
Mayor Date
Date
Date
2'? '/s_
Cross Reference
New Item: Yes No
Prev Ord/Resit:_ _
Orig Cont. Date:__
14 Ai 1141
INF CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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TO: Fred Hanna, Mayor
FROM: Dale Frederick, Airport Manag
DATE: December 28, 1995
SUBJECT: Approval of a modification of a contract with O.J.'s Enterprises
Attached for your review is a contract modification with O.J.'s Enterprises, the Airport's nightly
contract cleaners. This modification will allow O.J.'s 10 continue as the Airport's contract
cleaner for two additional months in 1996 At the present the contract will expire December 31,
1995. The bidding process is underway, however, City Council approval is not expected before
mid-February 1996.
Staff recommends approval.
Attachment:
Staff review form
Contract Amendment Form
Purchase Requisition
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AMENDMENT TO THE
AGREEMENT WITH U •5 Eni er'pr,5e5, TO( .
AMENDMENT / 2
This is an amendment to the Agreement for C enTYQc 1" (/4eti el 1 ny
executed on the 9 day of Aiti•ir 19lg between the City of
Fayetteville, Arkansas and
715 Entwrpi;i 3, -MC
Additional services required due to l eelli•+c r t i /ego, d and
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qyP;,
e L. 14,rr
p L‘,11 -4i apc
b-%✓ 1, or- LAI .�. /V v
The charge for the additional services shall not exceed
$ 7873-.0 0
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CITY OF FAYETTEVILLE:
Mayo
6. 21 Fl Je fr( -+- v(
Company
(Qac
Title
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Date /N916
Date "a" `4