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HomeMy WebLinkAbout101-94 RESOLUTION• RESOLUTION NO. 101-99 A RESOLUTION AWARDING BID NO. 94 46 IN THE AMOUNT OF $255,712.00 PLUS A CONTINGENCY AMOUNT OF $7.558.00 AND AUTHORIZING fHE EXECUTION OF A CONTRACT WITH HECKATHORN CONSTRUCTION CO., INC. TO RENOVATE THE FLIGHT SERVICE STATION AND FIXED BASED OPERATOR BUILDINGS AT THE MUNICIPAL AIRPORT. AND APPROVAL OF A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The City Council hereby awards Bid No. 94-46 in the amount of $255.712.00 plus a contingency amount of $7,558.00 and authorizing the execution of a contract with Heckathorn Construction Co., Inc. to renovate the flight service station and fixed based operator buildings at the Fayetteville Municipal Airport. A copy of the contract is attached hereto marked Exhibit "A" and made a part hereof. Section 2. The City Council hereby approves a budget adjustment increasing Building Cost, Acct No. 5550 3960 5804 00, Project No. 93067 by decreasing Use of Fund Balance, Acct. No. 5550 3955 4999 99 in the amount of $149,000.00. A copy of the budget adjustment is attached hereto and made a part hereof. PASSED AND APPROVED this 6th day of September . 1994. ATTEST: By: Q/.�X 1 Traci Paul. City Clerk APPROVED: Fred Hanna, Mayor AMERICAN INSTLTUTE O F ARCHITECTS • • AIA Document A101 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a STIPULATED SUM 1987 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. The 1987 Edition of AIA Document A201, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless ibis document is modified. . This document has been approved and endorsed by The Associated General Contractors of America. AGREEMENT made as of the sixteenth Nineteen Hundred and Ninety-four BETWEEN the Owner: (Name and address) and the Contractor: (Name and address) The Project is: (Name and location) The Architect is: (Name and address) day of August in the year of City of Fayetteville, Arkansas 113 W. Mountain Fayetteville, Arkansas 72701 Heckathorn Construction Co., Inc. 1880 Birch Avenue Fayetteville, Arkansas 72703 Renovation of F.S.S. and F.B.O. Buildings Fayetteville Municipal Airport Fayetteville, Arkansas Wittenberg, Delony & Davidson, Inc. 100 West Center, Suite 102 Fayetteville, Arkansas 72701 The Owner and Contractor agree as set forth below. Copyright 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, ©1987 by The American Institute of Archi- tects, 1735 New York Avenue, N.W., Washington, D.C. 20006. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright Laws of the United States and will be subject to legal prosecution. AIA DOCUMENT AlD1 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA©. • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON. D.C. 20006 A101-1987 1 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. • ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, -Specifications, addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents," other than Modifications, appears in Article 9. . ARTICLE 2 THE WORK OF THIS CONTRACT • The Contractor shall execute the entire Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others[ XKX (lK *L 4 ARTICLE 3 .DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 3.1 The date of commencement is the date from which the Contract Time of Paragraph 3:2 is measured, and shall be the date of, this Agreement, as first written above, unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by -the Owner. (Insert the date of commencement, if it differs from the date of this Agreement or, +fapplicdble, state that the date will be fixed in a notice to proceed.) Date•of commencement will be fixed in a written notice to proceed. Unless the date of commencement is established by a notice to proceed issued by the Owner, the Contractor shall notify the Owner in writing not less than five days beforecommencing the Work to permit the timely filing of mortgages, mechanic's liens and other security interests. , ' '- s 3.2 The Contractor shall achieve Substantial Completion of the entire Work not later than (Insert the calendar date or number of calendar days after the date of commencement. Also insert any requirements for earlier Substantial Completion of cer- tain portions of the Work. if not stated elsewhere in the Contract Documents.) One hundred twenty (120) consecutive calendar days from date of written notice to proceed. • , subject to adjustments of this Contract Time as -provided in the Contract Documents. (Insert provisions, if any. for liquidated damages relating to failure to complete on time) - One hundred dollars ($100.00) per calendar day according to Section 01010, Paragraph 1.07 of the'Prodect Manual. AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIM • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 A101-1987 2 - WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. ARTICLE 4 CONTRACT SUM 4.1 The Owner shall pay the Contractor in current funds for the Contractor's performance of the Contract the Contract Sum of Two hundred fifty-five thousand seven hundred twelve and 00/100 Dollars - ($ 255,712:00 ), subject to additions and deductions as provided in the Con- tract Documents. 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (State the numbers or other identification of accepted alternates. If decisions on other alternates are to be made by (he Owner subsequent to the execution of this Agreement, attach a schedule of such other alternates showing the amount for each and the date until which that amount is valid.) Base Bid Deductive Deductive Deductive Subtotal Alternate Alternate Alternate No .1„ No.2 No•3'. Negotiated Changes as listed on attached Exhibit "A". Total Contract Sum 4.3 Unit prices, if any, are as follows: None. $ 317,000.00 (1,260.00) (1,380.00) (26,900.00) $ 287,460.00 (31,748.00) $ 255,712.00 AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA® • ©1987 THE AMERICAN ]NSTI7UTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. A101-1987 3 • ARTICLE 5 PROGRESS PAYMENTS 5.1 Based upon Applications for Architect, the Owner shall make elsewhere in the Contract Docum Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the progress payments on account, of the Contract Sum to the Contractor as provided below and ents. 5.2 The period covered by each follows: for the period Application for Payment shall be one calendar month ending on the fast day of the month, or as ending the twenty-fifth of each month. 5.3 Provided an Application for Payment is received by the Architect not later than the twenty-fifth (25th) day of a month, the Owner shall make payment to the Contractor not latei than the tenth (10th) day of the following month. If an Application for Payment is received by the Architect after the application date fixed above, payment shall be made by the Owner not later than fifteen (15) days after the Architect receives the Application for Payment. 5.4 Each Application for Payment shall be based upon the schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work and be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect, shall be used as a basis for.reviewing the Contractor's Applications for Payment. 5.5 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. • 5.6 Subject to the provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: 5.6.1. Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of ten percent ( 10 %). Pending final determination of cost to the Owner of changes in the Work, amounts not in the dispute may be included as provided in Subparagraph 7.3.7 of the General Conditions even though the Contract Sum has not yet been adjusted by Change Order; 5.6.2 Add that portion of the.Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of zero percent ( 0. %); • 5.6.3 Subtract the aggregate of previous payments made by the Owner; and 5.6.4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment as provided in Para- graph 9.5 of the General Conditions. 5.7 The progress payment amount determined in accordance with Paragraph 5.6 shall be further modified under the following circumstances: 5.7.1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to one hundred percent ( 100 ' %) of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work and unsettled claims; and 5.7.2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Subparagraph 9.10.3 of the General Conditions. 5.8 Reduction or limitation of retainage, if any, shall be as follows: Of it is intended, prior to Substantial Completion of the entire Work, to reduce or limit the retainage resulting from the percentages inserted in Subpara- graphs 5.6.1 and 5.6.2 above, and Ibis is not explained elsewhere in the Contract Documents, insert bere provisions for such reduction or limitation.) After fifty percent (50%) of the contract and with written consent of the Owner and cease. work has been satisfactorily completed, Architect, additional retainage will AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA® • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE. NW, WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. A101-1987 4 • • • ARTICLE 6 FINAL PAYMENT • Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when (I) the Contract has been fully performed by the Contractor except for the Contractor's responsibility to correct nonconforming Work as provided in Subparagraph 12,2.2 of the General Conditions and to satisfy other requirements, if any, which necessarily survive Final payment; and (2) a final Certificate for Payment has been issued by the Architect; such final payment shall be made by the Owner not more than 30 days after the issuance of the Architect's 'final Certificate for Payment, or as follows: Before issuance of the final certificate, the Contractor shall obtain in writing from the bonding company, approval of such payment. No certificate issued nor payment made to the Contractor, nor partial or entire use or occupancy of the contract work by the Owner, shall becacceptance ofyanyrkor•k ortmatetialstnot in accordance with this contract. • ARTICLE 7 MISCELLANEOUS PROVISIONS 7.1 Where reference is made in this Agreement to a provision of the General Conditions or another Contract Document, the ref- erence refers to that provision as amended or supplemented by other provisions of the Contract Documents. 7.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located. (Insert rate of interest agreed upon, if any.) N/A - - . (Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Owner's and Contractor's principal places of business, the location of the Project and elsewhere may affect the validity of this provision. Legal advice -should be obtained with respect to deletions or modifications, and also regarding requirements such as written disclosures or waivers.) 7.3 Other provisions: N/A ARTICLE 8 TERMINATION OR SUSPENSION 8.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of the General Conditions. 8.2 The Work may be suspended by the Owner as provided in -Article 14 of the General Conditions. AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA® • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, NW., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. A101-1987 5 • ARTICLE 9 'ENUMERATION OF CONTRACT DOCUMENTS 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: 9.1.1 The Agreement is this executed Standard Form of Agreement Between Owner and Contractor, ALA Document A101, 1987 Edition. 9.12 The General Conditions are the General Conditions of the Contract for Construction, AIA Document A201, 1987 Edition. 9.1.3 The Supplementary and'other Conditions of the.Contraet are those contained in the Project Manual dated June 24, 1994 . , and are as follows: Document - - Title Pages 00020 Notice to Bidders 2 00100 Instructions to Bidders 3 00300 Bid Form 3 00700 General Conditions 25 00800 Supplentary Conditions 15 9.1.4 The Specifications are those contained in the Project Manual dated as in Subparagraph 9.1.3, and are as follows: (Either fist the Specifications here or refer to an exhibit attached to this Agreement.) Section -- Title Pages Division 1 through 16 as listed in the Table of Contents in the Project Manual. AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA© • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, NW., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. ' A101-1987 6 • 9.1.5 The Drawings are as follows, and are dated June - 24, 1994 - unless a different date is shown below: (Either list the Drawings here or refer to an exhibit attached to this Agreement.) • Number Title Date Title T1'.1 Index and Site Plan A1.1 Floor Plan - Demolition F.S.S. Building A1.2 Floor Plan - Remodel F.S.S. Building A1.2A Floor Plan - Remodel F.B.O. Building A1.3. Reflected Ceiling Plan & Details F.S.S. & F.B.O. Buildings A1.4 Roof Plan and Details F.S.S. & F.B.O. Buildings A3 1 Wall Sections and Misc. Details A5.1 Door Window & Finish Schedules A5.2 Door & Window Details M.1 Mechanical Plans & Schedules P .1 Plumbing.Plan P .2 Plumbing Schedules & Details E .1 . Electrical Power Plans E .2 Lighting Plans E .3 Electrical Schedules & Details 9.1.6 The addenda, if any, are as follows: Number - Date 1 July 14, 1994 • Pages 1 Portions of addenda relating to bidding requirements am not part of theContractDocuments unless the bidding requirements are also enumerated in this Article 9. • AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA© • ©19R7 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., W'ASHINGT'ON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. A101-1987 7 9.1.7 Other documents, if any, forming part of the Contract Documents are as follows: None (List here any additional documents which are intended to f rm part of the Contract Document. The General Conditions provide that bidding requirements sucb as advertisement or invitation to bid, Instructions to Bidders, sample forms and the Contractor's bid are not part of the Contract Documents unless enumerated in this Agreement. They should be listed bere only if intended to be part of the Contract Documents.) This Agreement is entered into as of the day and year first written above and is executed in at least three original copies of which one is to be delivered to the Contractor, one to the Architect for use in the administration of the Contract, and the remainder to the Owner. OWNER City of Fayetteville, Arkansas (Sign Fred Hanna, Mayor (Printed name and title) AIA Don L. Heckathorn, President (Pruned name and title) CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT A101 • OWNER -CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA& • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. A101-1987 8 EXHIBIT "A" (page lof5) • 1880 BIRCH AVE. FAYETTEVILLE, AR 72703 August 9, 1994 City of Fayetteville 113 W. Mountain Fayetteville, AR 72701 Attn: Mr. Dale Frederick Re: Fayetteville Municipal Airport FB0 & FSS Remodel Dear Mr. Frederick: • PHONE (501) 442-5386 FAX (501) 442-7385 Per your request, we have itemized Potential Cost Reductions for the above referenced project. These items, if accepted, represent a total deduction in the amount of $31,748.00. Also, in order to facilitate accounting procedures, we have prepared a break -down showing the cost distribution between the two buildings. Please note that this distribution is for accounting purposes only, and should not be considered in changing the scope of the project. If we can be of further service, or if you have questions, feel free to call. Sincerely, HECKAT CO . T.'N CO ANY, INC. Don L. ckathorn President DLH: attachments ✓cc: Wittenberg, Mr. Richard Delony & Davidson Alderman .EXHTBhT."A' (pa?e 2 of 51 Fayetteville Airport FBO & FSS Remodel August 9, 1994 • CONTRACT COST BREAKDOWN - FOR ACCOUNTING PURPOSES ONLY TOTAL Revised Bid (after Alternates) 287,460.00 FB0 FSS 77,641.00 209,819.00 Cost Reductions Per 8/2/94 ( 29,248.00) (15,534.00) ( 13,714.00) Change Hardware Allowance ( 1,500.00) 375.00) ( 1,125.00) Change Signage Allowance ( 1,000.00) 250.00) 750.00) 255,712.00 61,482.00 194,230.00 EXHIBIT "A" (page 3 Of 5) Proposed Cost Savings re: Fayetteville Municipal Airport Exterior: 1) Delete cleaning and resealing of exterior brick re: Note 2, Sheet A1.2, and Note 2, Sheet A1.2A Deduct ($ 393.00) 2) Delete recaulking of existing windows Deduct ($ 977.00) • 3) At east wall of F.B.O. Building, immediately south of concourse, delete note stating "Existing doors & window wall system to be removed these two bays". Existina to remain in this area. re: Sheet A1.2A Deduct ($1,385.00) 4) Delete two bollards shown at south end of F.S.S. Building. re: Sheet A1.2 Deduct ($ 124.00) 5) Delete note reading "Patch and refinish existing soffit above to like new condition". It is the intent of this alternate that soffits at both buildings are to remain as existing, except that the soffit is to be repaired where the bay window is removed on the F.S.S. Building and is to be painted to match the existing as closely as possible. re: Sheet A1.2A Deduct ($ 584.00) 6) Delete reference to type "D" fixtures on Electrical Plan Sheet E.2. No work is to be done to these fixtures. Deduct ($ 550.00) EXHIBIT "A" ( page 4 Of 5 ) 7) F.B.O. Building (Option no. 1) At roof overhang only, delete complete tear -off of roofing, delete 3/4" plywood decking. Re -roof (only) using new paint grip galvanized gravel guard and modified bitumen roofing system. At main roof, tear -off per specs, delete 3/4" plywood decking, install tapered insulation system per specs, install new paint grip galvanized gravel guard, install modified bitumen roofing system per specifications. Deduct ($7,580.00) 8) F.B.O. Building (Option no. 2) Delete tear -off of total roof, delete 3/4" plywood decking. Re -roof overhangs using new paint grip galvanized gravel guard and modified bitumen roofing system. On main roof, install 1 1/2" rigid insulation over existing roofing, install new paint grip galvanized gravel guard, install six (6) scuppers. (sloped to drain to gravel guard), install modified bitumen roofing system... Deduct ($3,703.00) IN ADDITION TO 7 (ABOVE) 9) F.S.S. Building- At roof overhang only, delete tear -off of existing roofing, delete 3/4" decking. Re -roof only using new paint grip galvanized gravel guard and modified bitumen roofing system. At main roof, tear -off per specifications, delete 3/4" plywood decking, install tapered insulation system per specifications, install new paint grip galvanized gravel guard, install modified bitumen roofing system. Deduct ($7,470.00) EXHIBIT "A" (page 5 of 5 ) Interior: 1) Delete Fire Alarm System at F.S.S. Building re: Sheet E.1, E.2, Detail B on Sheet E.3 Deduct ($4,020.00) 2) Delete folding accordian door at F.B.O. Leave framing in place to receive door in future. re: Door no. 15 on Door Schedule Deduct ($1,550.00) 3) Delete repainting of Lobby ceiling at F.B.O. Building re: Ceiling type "3" on Finish Schedule Deduct ($ 480.00) 4) Substitute washable, painted finish (Latex Enamel) at areas where Glaze Coatings are specified: re: Wall Finish type "2" on the Finish Schedule and Specification Division 09815 Deduct ($ 332.00) 5) Delete 3/4" hot water supply line and hot/cold stub -outs at Break Room in F.S.S. Building. Install only cold water supply line to H.C. water cooler. Water cooler drain to be per plan. Deduct ($ 100.00) City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 1994 Department: General Government Division: Airport Program: Capital Expenditures Date Requested September 6, 1994 Adjustment Project or Item Requested: Additional funding is requested for the completion of the FSS and FBO Building Renovation Projects. The projects are required to replace the roofs, make ADA required improvements and interior renovations to both buildings. Additionally, approval of this request will authorize combining project numbers 93067,93069,93070, and 93072. All the projects were bid as one unit and combining the projects will facilitate ease of contract administration for the contractor, architect and staff. The new project will be titled FSS/FBO Renovation, project number 93067. Project or Item Deleted: None Justification of this Increase: The projects were bid and the bids came in overbudget. The project will replace the roofs and make the buildings ADA compliant Justification of this Decrease: Funding for this request is from unreserved fund balance. Fund balance is sufficient to meet this request and comply with City policy. Account Name Building Cost Account Name Use of Fund Balance Increase Amount Account Number Project Number 149,000 5550 3960 Amount 5804 00 Decrease Account Number 93067 Project Number 149,000 5550 0955 4999 99 ( ii Requested By Budget Coordinator App 1 Signatures 1-94 Department Director Budget Office Use Only Type: A BCD F Date of Approval Posted to General Ledger Entered in Category Log Budget Office Copy AGENDA REQUEST x CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM For the Fayetteville City Council meeting of FROM: Dale Frederick Airport F/w(to. to141 a,'rpo4 ctinngc orc%r• 1/cck4 !-4 or ry • PP 9S' MICROFILMED N/A approval by Mayor's Signature General Gvmt. Name Division Department ACTION REQUIRED: Review and approval of Change Order #1 to the Heckathorn contract which involves renovation of the FSS/FBO structures at the airport. This change order deducts items which were reduced or deleted, and adds back some painting which was deleted from the original bid. This increaseeis $2,550 and is covered by the $7,558 project contingency. COST TO CITY: $ $2,550 Cost of this Request 5550-3960-5804.00 Account Number 9.30.67-0001 Project Number 263,270 Capital Category/Project Budget $ 255,712 Category/Project Name FSS/FBO renovation Funds Used To Date Program Name $ 7,558 (project contingency) Airport Remaining Balance Fund BUDGET REVIEW: x Budgeted Item Budget -Adjustment Attached 5:::Inzs Budget oordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: Account' City Attorney > ,/-9S Date )4145 Date •ClasCIZ a -a1-9.5 Purchasing Officer Date STAFF RECOMMENDATION: GRANTING AGENCY: Coordinator . n.� rnal Auditor Date 02--,2/-49c Date Staff recommends approval Department Director 2/10/95 Date Date vices Director Date Cross Reference New Item: Yes No Prev Ord/Res #: orig Contract Date: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: Contract Review Personnel FROM: Dale Frederick, Airport Manager DATE: February 10, 1995 SUBJECT: Change Order #1/Heckathorn Construction Co., Inc. Attached please find Change Order #3 to a contract agreement with Heckathorn Construction Co., Inc. approved by the City Council September 6, 1994. The amount approved by Resolution #101-94 was $255,712 plus a $7,558 contingency. This change order will reconcile four deducts made during the project and allow for some finish painting that was originally deleted due to cost concerns. This work is necessary to improve the overall aesthetic appearance of both the FSS and the FBO structures. The fee for this work, netting the deducts and the additional painting expenses increases the total. cost by $2,550. This is well below the $7,558 contingency approved for this project. Should you have any questions or require additional information, please do not hesitate to contact this office. Attachment: Four original Change Order #1 documents Contract Review Form CHANGE ORDER AIA DOCUMENT G701 OWNER ARCHITECT CONTRACTOR FIELD OTHER PROJECT: Renovation (name, address) Buildings Fayettevill TO CONTRACTOR: (name, address) Heckathorn 1880 Birch Fayettevill of F.S.S & F.B.O. e , Municipal Airport Construction Co. Avenue e , AR 72703 The Contract is changed as follows: Deduct: Partition Framing FBO Wall and Door. FRO Ext. Door FSS Flush Valves lin CHANGE ORDER NUMBER: DATE: ARCHITECT'S PROJECT NO: CONTRACT DATE: CONTRACT FOR: Add: Roof Painting (Both Bldgs) Soffit Painting (Both Bldgs) Column Painting (Both Bldgs) Lobby Ceiling @ FB0 Only Total 001 2/7/95 93038 8/16/94 CONSTRUCTION (264.00) (285.00) (185.00) (250.00) + 560.00 + 584.00 + 740.00 +1,650.00 ADD +2;550.00 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum) (tXt,n(ir(9tfiX ) was - $ Net change by previously authorized Change Orders 8 The (Contract Sum) (04fC:9(:IPX (44)(XRr)()c) prior to this Change Order was S The (Contract Sum) (('Xi%tniXXIX n'X1(,I�1J0) will be (increased) (9(r ytj(1) 08(Q(14$ Xby this Change Order in the amount of E The new (Contract Sum) (iX9(408(nXiMi(iiinx Mc) including this Change Order will be $ The Contract Time will be (increased) (*KaLUX(Md( O hX) by The date of Substantial Completion as of the date of this Change Order therefore is 255,712.00 -0.00- 255,712.00 +2,550.00 258,262.00 TEN Not Applicable (10 ) days. NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized be Constmction Change Directive. W.D. & D Architects ARCHITECT 100 W. Center Address Fayetteville AR BY DATE AIA 077-01S" Heckathorn Construction Co CONTRACTOR '1880 Birch enue Address Fayette C ty of Fayetteville OWNER 113 N. Mountain A•.f s yett•ville, A BY DATE 69 DATE CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA° • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. G701-1987 INSTRUCTION SHEET FOR AIA DOCUMLNT G701, CHANGE ORDER A. GENERAL INFORMATION 1. Purpose This dtxument is intended for use in implementing changes in the Work agreed to by the Owner. Architect and Contractor. Execution oft com- pleted 6701 form indicates agreement upon all the terms of the change. including any changes in the Contract Sunt (or Guaranteed Maximum Price) and Contact 'lint. - 2. Related Documents This document lags prepared for use under the icons of AIA general conditions tint published in 1987, including AIA Document :\201, General Conditions of the Contact for Construction, and the general conditions contained in AIA Documents A107 and A117. 3. Use of Current Documents Prior to using any AlA dt,cunient, the user should consult the ALA, an AIA component chapter or a current AIA Documents Price List to determine lc current edition of each de cubhent. _ 4. Limited License for Reproduction AIA 1hxunlent 6701 is a copyrighted work and may not be rrprtxluced or excerpted front in substantial pan without the express written pectins - sit WI ermis_siren of the AIA. The 0701 document is intended to he used as a consumable—that is. the original document purchased by the user is intended to he consumed in the course of Icing used, There is no implied pernfissinn to reproduce this document, nor dor: membership in The American Institute of Architects confer any Hurdler rights to reproduce ahem. • A limited license is hereby grunted 10 retail purchasers to repnxlucc a maximum of ton copiesof a completed or executed G701. but only for use in connection with a particular Project. B. CHANGES FROM THE PREVIOUS EDITION Unlike the previous edition, the 1987 edition of AIA Document G7(11 requires the signatures of the Owner. Architect and C.7nrrractew for validity. Changes to be made over the Connector: objection (with disputed terms to be settled afterwards) should he effected through the use of ALA Document G714. Construction Change Directive. C. COMPLETING THE 0701 FORM 1. Description of Change in the Contract Instal a detailed description of the change to he nlacle in the .Doone by 111 is Change Order, including any Drawings. Specific ms. documents or outer supporting dna to d:uifv the scope of the change.. ... .. . 2. Determination of Costs Insert the Billowing information in the planks provided, and .strike out the tenths in parentheses that (lo not atPIY: :I) the original Contract Sunt or Guaranteed Maximum Price; hi the net change by previously authorized Change Orders (note that this does nor Include changes authorized by on minion Change Direc- tive unless such a change was subsequently agreed to by the Connector and recorded as a Change Order): c) the Contact Sunt or (ivarIntecd 'i 1X 0lum Price prior to this Change (licher; d) the amount of incsnsc or decrease, if env, in the Cuntrld Sunt or Guaranteed Maxinitun Price; and c) the new Contract Sum nr Guaranteed M:ixiniunl Trice as adjusted by Iles Change Order. 3. Change in Contract Time Insert the li illow1ng information in the blanks provided, and strike out the terms in parentheses that do not apply: m the amount in clans of the increase or decrease, if any, in the Contract Time: and hl the date of Substantial Completion. including any adjustment effected by this Change Order. D. EXECUTION OF THE DOCUMENT When the )acne, Architect and Contactor have reached agreement 00 the change to 1 e made in the Contrna. including any adjustments in the Con- tract Sunt (or Guaranteed Maxinuun Price) and Contract Time, the G701 document should be executed in triplicate by the two parties and the Architect, each of whom actin; an original. 1/94 HECKATHORN CONSTRUCTION CO., INC. 1880 Birch Avenue FAYETTEVILLE, AR. 72703 CHANGE ORDER Req. #1 Date: 01/30/95 TO: Wittenberg, Deloney and Davidson FOR: FBO/FSS Renovations. JOB#: 94362 This is our Change Order requesting the following revisions to the above cited Contract. Included shall be all labor, equipment and materials to complete the following changes: Item No. 1 Delete framing shown for Accordian Partition (Door No. 15, deleted by Attachment "A" to the Contract) DEDUCT $ 264.00 Item No. 2 Delete demolition of wall and door removal in Flight Weather Station in FBO Bldg. DEDUCT $ 285.00 WE AGREE hereby to make change(s) specified Amt Deduct $549.00 Previous contract Amt $255,712.00 Revised contract Total $255,163.00 ACCEPTED --The above prices and specifications of this change order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. Date of accepta Signature e - Copy To: ---- File_ Supt ER SS Other PLEASE SIGN AND RETURN ONE COPY