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HomeMy WebLinkAbout94-92 RESOLUTION• RESOLUTION NO. Q4 -Q2 A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN ENGINEERING CONTRACT WITH CRAFTON-TULL AND ASSOCIATES IN THE AMOUNT OF $15,150 FOR THE DESIGN AND CONSTRUCTION MANAGEMENT OF A REPLACEMENT BRIDGE/CULVERT ON SOUTH COLLEGE OVER TIN CUP CREEK LOCATED BETWEEN 4TH AND 6TH STREETS AND APPROVAL OF A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to execute an engineering contract with Crafton-Tull and Associates in the amount of $15,150 for the design and construction management of a replacement bridge/culvert on South College over Tin Cup Creek located between 4th and 6th Streets. A copy of the contract authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. Section 2. That the Board of Directors hereby approves a budget adjustment in the amount of $15,150 from the Interest Construction Fund Account No. 4470-0947-4707.02 to increase Contract Services Account Number 4470-9470-5315.00. A copy of the budget adjustment for approval is attached hereto and made a part hereof. PASSED AND APPROVED this 16th day of June , 1992. APPROVED: Byc i Mayor , ATTEST: By: City cies • ADJUSTMENT CITY .OF FAYETTEVILLE. ARKANSAS IN -YEAR BUDGET ADJUSTMENT BUDGET YEAR DEPT: P W DIV sEngineering 1992 PROM DATE REQUESTED 26 May 92 PROJECT OR ITEM REQUESTED: Engineering services contract for the design and construction management of a replacement bridge over Tin Cup Creek on South College Ave. JUSTIFICATION OF THI8 INCREASE Bridge Is structurally deficient and unsafe. AHTD bridge inspection report (Jan 92) required action within 6 months PROJECT OR ITEM DELETED: -- none -- JUSTIFICATION OF THISAIMIDIR mamma Additicnavl iiMmwmftemmUngs on investments. INCREASE ACCOUNT TITLE Ontsac:t Services ACCOUNT NUMBER 4470-9470-5315 00 ANDmlP $15,150.00 Increase 1111111.11111 ACCOUNT TITLE /thereat Orstructicn Fund ACCOUNT NUMBER 4470-0947-4707 02 AMOUNT $ 15,150.00 REQUESTED BY: ET COORDINATOR: DEP ADMIN. SERVICES DIR: CITY MANAGER: DATE BUDGET OFFICE USE ONLY sb May ft Entered Ft•1141f3 Posted DATE OF APPROVAL _ nx_ Date Type: A B C D E Total program adjustments to date: • AGREEMENT For ENGINEERING SERVICES For REPLACEMENT OF BRIDGE OVER TIN CUP CREEK 'NIS AGREEMENT, made and entered into this L GC day of , 1992, by and between the CITY OF PAYETIE LLE, ARKANSAS, hereinaiter referred to as the "Owner", and CRAFTON, TULL 6 ASSOCIATES, INC. Consulting Engineers of Fayetteville, Arkansas, hereinafter referred to as the "Engineer". WITNESSETH THAT: WHEREAS, the Owner desires to construct or reconstruct the bcx culvert aver Tin Cup Creek on South College Avenue within the City of Fayetteville; and WHEREAS, the Engineer has sufficient experienced personnel and equipment to perform the work described in this Agreement; NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained, the Owner and the Engineer, the parties hereto, stipulate and agree that the Owner does hereby employ the Engineer to perform the required engineering services as hereinafter set out; and the Engineer agrees t:r provide said services. Section 1. DESCRIPTION OF PROJECT The Engineer shall perform a:1 work and provide all services required to develop detailed plans and specifications and to provide constructinn management for the construction of the box culvert over Tin Cap Creek on South College Ave-ue. The scope of work is as follows: 1. Project scoping and planning meeting with city. 2. Preparation of project budgets, contract documents and scope of servires. 3. Perform design lield surveys, using the tnfnrmaticn as available from prelirrf•ary surveys as feasible. 4. :':at field st.rveys and field check survey data. 5. Prepare preliminary plan sheets, based on approved preliminary report. Submit for preliminary field review meeting with city. • 6. Establish project construction ]initis based on project cross sections. Show exletirg right-of-way based on Fayetteville records and prepare easement description needed for construction. 8. 'Finalize construction pians including quantities and submit to the city for review and approval. Meet with city to review plana and obtain final comments. 9. Prepare contract documents and project specifications. 10. Coordinate the relocation of utilities to clear the proposed ceratruction. Design water and sewer relocations. 11. Prepnre pro,;ect rot estimates. 12. Assist city with advertising for bids, reviewing bids and making a recnmaendnt l cr 'or award. 13. Schedule and conduct the preconstruction conference to coordinate the rctivities of involved parties to the project. 14. Provide construction administration services in connection with contract paperwork end general oversight of construction and resolution o1 problems. 15. Provide resident engineering services during construction to monitor ;progress and quality of work and measure quantities for payment. 16. Prepare record drawings of the completed construction for city records. Section :. CON.PH\SAT:O?1 The basis and c,rnpe-•.a:ie:a for this contract shall be a lump sum of $10,150.00 :or the desip.:, plan preparation, and construction administration services. In n:ldltinn, resident observation as required will be at the attached hourly rates not to exceed $5,000 unless approved in advance by the Owner. Payments shall he made on s monthly basis as the work progresses. • Section 3. GENERAL. CONSIDERATIONS A. Termination rf Contract for Cause If, through any cause, the Engineer shall fail to fulfill to timely and proper manner his obligations Lnder this contract, or if the Engineer sha:l vto:ate any of the covenants, agreements, or stipulations of this contract, the Owner shall thereupon have the right to terminate this contract by giving written notice tc the Engineer of such termination and specifying the effective date hereof, at least five days before the effective date of such termination. In such event, all finished or urrllr.islred documents, data, studies, and reports prepared by the Engineer under this contract shall, at the option of the Owner become its property, and the Engineer shall he entitled to receive just and equitable compensation under this contract for any satisfactory work completed on such decumentc. Notw'thsta-ging the above, the Engineer shall not be relieved of :iabitity t•r the Owner :or damages sustained by the Owner by virtue of any breach el the contract by the Engineer, and the Owner may withhold any payments to the Engineer for the purpose of setoff until such time as the exact amount of damages due the Owner frcn the Engineer is determined. 9. Termination for (::+nve::ience of Owner The Outer riay terminate this contract any time by a notice in writing from t::e Ower to the Engineer. :f the contract is terminated by the Owner :is provided herein, the Engineer will receive just and equitable compensation under thta contract. C. Changes The Owner may, from tine to time, request changes in the scope of the services :rf the Engineer to be performed hereunder. Such changes. including any increase or decrease in the amount of the Engineer's compensation, which are mutually agreed upon by and between the Owner and the Engineer, shall be incorporated in further written amendments tc this contract. D. Personnel 1. The Engineer represents that he has, or will secure at his awe•. expense, all personnel required in performing the services under th:r contract. Such personnel shall not be enployees of, or have any contractual re:atirrship with the Owner. - 3 • • 2. Al] the services required hereunder will be performed by the Engineer, or under his supervision, and all personnel engaged in the work shall be filly qualified and shall be authorized or permitted under stare and local law to perform such services. 3. No person who i>; serving sentence in a penal or correctional institution shall he employed on work under this contract. E. Compliance with Local Laws The Engineer shall comply with all applicable laws, ordinances, and coden of the state and local government and shall commit no trespass on any public or private property in performing any of the work embraced by this contract. F. Asslyi:abiliry The Engineer shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or ovation) without the prior written approval of the Owner; provided, however, that claims for money due or to become due the Engineer from the Owner under this contract may be assigned to a bank, trust company, or other financial institution, or to a trustee in bankruptcy, without such approval. Notice of any such assignment or transfer shall be furnished promptly tc the owner. C. Access to Records The Cwner, the C. S. Department of Housing and Urban Development, the Comptroller General of the Jnited States, or any of their duly authorized representatives, shall have access to any books, documents, papers and recorder of the Engineer doing work under this contract which are directly pertinent to a specific grant program for the purpose of making audit, examination, excerpts, and transcriptions. N. Estimates Since Engineer has nn control over the cost of labor, nater'als or equipment or over the netheds of determining prices, cr over competitive bidding or market conditions, the estimates of costs provided aro to be made on the basis of Engineer's experience and qualifications and present his best 'udgment. being familiar with the industry, but engineer cannot and does not guarantee that established costs will not vary from estimates prepared. 4 • 1 Insurance. Engineer shall -ecure and maintain sLch insurance as will protect him from claim under the Woramen's compensation Acts and from claim for bodl.y injury, death or property damage which nay arise from the performance of his services under this contract. J. Suecesaors and Assig::n Each party of this contract birds himself and his partners, successors, executors, administrators and assign:: to the other party of this contract in respert to all covenants of this contract. Eetther party shall assign, sublet or transfer his interest in this contract without the written rinsent of the other. Section 4. E(;L'Al. OPPORTUS:TY PROVISIONS huring the perl.'rrance cf this contract, the Engineer agrees an `allows: A. rhe Engir,er will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Engineer will take affirmative action to ensure that applicant are employed, and that employees are treated during employment, without regard to their race, color, religion, sex. or :rational origin. Such action shall include, but not he limited to, the following: employment, upgrading, demotion, er tray"rer. recruitment or recruitment advertising; layoff or termination; rates of pay or other fords of compensation; and selective for training, including apprenticeship. The Engineer agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Contracting Officer setting forth the provisions of this nondiscrimination clause. 13. The Engineer will, in n:: solicitations or advertisements for er.,layeee, placed by or on behalf ci the Engineer, state that all qualified applica:•rs will receive ronaideratinn for employment wlthaut regard 4.n race, color, religion, sex, or national origin. 5 Section 5. CCI:FI.iCT OF INTEREST A. Interest of Owner No (Alien, employee, or agent of the Owner who exercises any function:; or responsibilities in the review or approval or in cnnnectie- with the tarrying out of the project to which this contract pertains shell have any personal interest, direst or indirect, in this coat-at.t. B. interest of Certain Federal Officials i:. Nn member n', or delegate to, the Congress of the United States, ind no Resident Commissioner, shall be admitted to any share or part a: this contract, or to any benefit to arise berefron. Interest of Engineer The Eiglreer rnvenarts that he presently has no interest and shall not acquire any interest, direct or indirect, In the above described project area, or any parcels therein, or any other Interest which would conflict in any manner or degree with the performance of his services hereunder. The Engineer further covenants that in the performance of this contract, no person hwi-:g any nurh interest shall be employed. Section '. 01.1ER IROv:S10rS :n connection with this 7roject, the Owner shall: A. Give thorn.egh cnnsidere tion to all documents presented by the Engineer and irfnrrn the Engineer of all decisions within a reasonable time so as not to delay the work of the Engineer. 11. Make prnvlsinms for the employees of the Engineer to enter public and private lands as required for the Engineer to perform neressary prel!minary surveys and investigations. C. Obtain the necessary lands, easements and rights-of-way for .he construction e•1 the work. D. Furnish the Engineer such plans and records of construction and operatirr :r existing facilities, cr copies of same, bearing on the proposed work a: may he fn the possession of the Owner. Such document•• or data will be returned to the Owner uper. completicrt of the work or u.nen the request of the Owner. - 6 • E. Pay the cost of making necessary soundings, borings, analyses of materials and laboratory work exclusive of the Engineer's supervision thereof. F. :'ay al: plan review costs and all cost of advertising in connection with the protect. All plans and s,ecilicatinr.s prepared by the Engineer under this contract shall become the property of the City and may be used by the City for construction purposes upon payment of the consideration due the Engineer hereunder for preparation of said plans and specifications. ':hes Engineer, at the Engineer's expense, shall furnish the Owner two capie.: of "::s -built" drawings of each phase of the project. This agreenenr s'c;,lf be binding upon the parties hereto, their partners, heirs, successors, adnlnistrators and assigns; and neither party shall assign, sublet or transfer his interest in this agreement withnut the prior written consent of the other party hereto. IN WITNESS ',.'HEREOF, the Owner has caused these present to be executed .n its beheld by its duly authorized representatives, and the said Engineer by its duly authorized representatives, and the parties hereto have set their hands and s,•.cl on the date heretofore set out. Attest: Cr TY CLERK Attest: CITY OF FAYETTEVILLE, ARKANSAS FRED V RSA GER, MAYOR CRAFTON, TI.LI. b ASSOCIATES, INC. BOB 11. .:RAFT '. PRE IDEM LEY TULL, SECRETARY/TREASURER -11 MANHOUR ESTIMATE and SCOPE OF SERVICES CONSTRUCTION PLAN PREPARATION COLLEGE STREET BOX CULVERT CITY OF FAYETTEVILLE DESCRIPTION 1. PROJECT SCOPING AND PLANNING MEETING WITH CITY. 2. PREPARATION OF PROJECT BUDGETS, CONTRACT DOCUMENTS AND SCOPE OF SERVICES. 3. PERFORM DESIGN FIELD SURVEYS, USING INFORMATION AS AVAILABLE FROM PRELIM. SURVEYS AS FEASIBLE. 4. PLOT FIELD SURVEYS AND FIELD CHECK SURVEY DATA. 5. PREPARE PRELIMINARY PLAN SHEETS, BASED ON APPROVED PRELIM. REPORT. SUBMIT FOR PRELIM. FIELD REVIEW MEETING WITH CITY. 6. ESTABLISH PROJECT CONST. UMITS, BASED ON PROJECT CROSS SECTIONS. 7. SHOW EXISTING RIGHT OF WAY BASED ON FAYETTEVILLE RECORDS, AND PREPARE EASEMENT DESCR. NEEDED FOR CONSTRUCTION. MAY 19, 1992 MANHOUR ESTIMATE SURV. ENGR DES. CLER. CREW TECH ENGR 1.00 1.00 200 1200 3.00 16.00 300 8.00 400 200 1.00 8.00 2.00 PROJ SUPR ENGR ENGR 2.00 200 1.00 2.00 1.00 4.00 • MANHOUR ESTIMATE Page Two CONSTRUCTION PLAN PREPARATION MAY 19,1992 COLLEGE STREET BOX CULVERT CITY OF FAYETTEVILLE DESCRIPTION 8. FINALIZE CONSTRUCTION PLANS INCLUDING QUANTITIES, AND SUBMIT TO THE CITY FOR REVIEW AND APPROVAL MEET WITH CITY TO REVIEW PLANS AND OBTAIN FINAL COMMENTS. 9. PREPARE CONTRACT DOCUMENTS AND PROJECT SPECIFICATIONS. MANHOUR ESTIMATE SURV. ENGR DES. PROJ SUPR CLER. CREW TECH ENGR ENGR ENGR 1.00 28.00 12.00 6.00 1.00 4.00 6.00 10. COORDINATE THE RELOCATION OF 2.00 6.00 2.00 12.00 UTILITIES TO CLEAR THE PROPOSED CONSTRUCTION. DESIGN WATER AND SEWER RELOCATIONS. 11 PREPARE PROJECT COST ESTIMATES. 1.00 2.00 12. ASSIST CITY WITH ADVERT- 2.00 4.00 4.00 ISING FOR BIDS, REVIEWING BIDS, AND MAKING A RECOMMENDATION FOR AWARD. 13. SCHEDULE AND CONDUCT THE PRECONSTRUCTION CONFERENCE TO COORDINATE THE ACTMTIES OF INVOLVED PARTIES TO THE PROJECT. 1.00 4.00 4.00 • • MANHOUR ESTIMATE CONSTRUCTION PLAN PREPARATION COLLEGE STREET BOX CULVERT CITY OF FAYETTEVILLE DESCRIPTION 14. PROVIDE CONSTRUCTION ADMINISTRATION SERVICES IN CONNECTION WITH CONTRACT PAPERWORK AND GENERAL OVERSIGHT OF CONSTRUCTION AND RESOLUTION OF PROBLEMS. 15. PROVIDE RESIDENT ENGG. SERVICES DURING CONSTRUCTION TO MONITOR PROGRESS AND OUAUTY OF WORK, AND MEASURE QUANTITIES FOR PAYMENT. 16. PREPARE RECORD DRAWINGS OF THE COMPLETED CONSTRUCTION FOR CITY RECORDS. Page Three MAY 19, 1992 MANHOUR ESTIMATE SURV. ENGR DES. CLER. CREW TECH ENGR 4.00 (To be provided on an hourly basis) 4.00 19.00 12.00 75.00 26.00 PROD SUPR ENGR ENGR 24.00 4.00 1.00 63.00 19.00 • • • • MANHOUR ESTIMATE CONSTRUCTION PLAN PREPARATION COLLEGE STREET BOX CULVERT CITY OF FAYETTEVILLE DESCRIPTION ••• SUMMARY ••• CLERICAL SURVEY CREW (3 MAN) ENGINEERING TECHNICIAN DESIGN ENGINEER PROJECT ENGINEER SUPERVISING ENGINEER TOTAL DIRECT LABOR COST DIRECT OVERHEAD Q 20.32% INDIRECT OVERHEAD 0 121.82% TOTAL LABOR EXPENSE PRINTING & REPRODUCTION CADD CHARGES (80 HOURS ® $10) AHD PLAN REVIEW FEES & MISC. PROFIT PROJECT DESIGN ENGINEERING TOTAL • SURV. CLER. CREW 19.00 1200 75.00 2&00 63.00 19.00 HOURS HOURS HOURS HOURS HOURS HOURS Page Four MAY 19, 1992 MANHOUR ESTIMATE ENGR DES. PROJ SUPR TECH ENGR ENGR ENGR X $ 8.60/HOUR = $162 X $ 24.50/HOUR = $294 X $12.00/HOUR = $900 X $14.50/HOUR = $377 X $16.80/HOUR = $1.058 X $25.40/HOUR • 5483 $3,274 $666 $3,988 $7,926 $320 5800 5154 5950 510,150 • • • • • • • • • CRAFTON. TULT• i ASSOCIATES INC FEE SCHEDULE $FFECTIVE MARCH_ 29. 1992. ARCHITECT/ENGINEER ARCHITECT/ENGINEER ARCHITECT/ENGINEER ARCHITECT/ENGINEER ARCHITECT/ENGINEER ARCHITECT/ENGINEER ARCHITECT/ENGINEER ARCHITECT/ENGINEER PROFESSIONAL VIII V PROFESSIONAL VII ----r PROFESSIONAL VI PROFESSIONAL V PROFESSIONAL IV PROFESSIONAL III ADMINISTRATIVE ASSISTANT II ADMINISTRATIVE ASSISTANT I INSPECTOR III INSPECTOR II INSPECTOR I PARTY CHIEF INSTRUMENT MAN ROD MAN CADD OR PERSONAL COMPUTER WITH PERSONAL COMPUTER PLOTTER $65/HR $60/HR $55/HR $50/HR $45/HR $40/HR $35/HR $30/HR $45/HR $40/HR $35/HR $30/HR $25/HR $20/HR $20/HR $15/HR $35/HR $30/HR $25/HR $32/HR $22/HR $16/HR $20/HR $10/HR