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HomeMy WebLinkAbout70-92 RESOLUTIONRESOLUTION NO. __ J O- 91 A RESOLUTION RESCINDING RESOLUTION NO. 59-92, AND APPROVING A CHANGE ORDER WITH MCCLINTON- ANCHOR IN THE AMOUNT NOT TO EXCEED $40,000 FOR ARTS CENTER CONSTRUCTION DRAINAGE IMPROVEMENTS ON DICKSON STREET. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That Resolution No. 59-92 adopted by the Fayetteville Board of Directors at a Special Board Meeting held on Wednesday, April 15, 1992, approving a change order with McClinton - Anchor in an amount not to exceed $30,000.00 for Arts Cetner construction drainage improvement on Dickson Street, is hereby rescinded and repealed. Section 2. That the Board of Directors hereby approves a change order with McClinton -Anchor in the amount not to exceed $40,000.00 for Arts Center construction drainage improvements on Dickson Street, a copy of which is approved hereby, is attached hereto and made a part hereof. PASSED AND APPROVED this 21st day of April , 1992. ATTEST: By • GENERAL OFFICE • (501) 521-3350 P.O. BOX 1367 FAYETTEVILLE, ARKANSAS 72702-1367 FAX. 521.2626 PAGE 1 OF 3 ticarrontin PROPOSAL #628 HARRISON BRANCH • (501) 741- P.O. BOX 27 HARRISON, ARKANSAS 72601 FAX: 741-1214 Job N0. PROPOSAL SUBMITTED T0• BOB KELLY WALTON ARTS CENTER FAYETTEVILLE, ARKANSAS 72701 DATE APRIL 17, 1992 JOB NAME STORM DRAINAGE IMPROVEMENTS McClinton -Anchor Company, a Division of APAC-Arkansas, Inc., hereinafter called the Company, offers to furnish all labor, materials and equipment required for the performance of the following described work in connection with construction of improvements at Dickson Street. DESCRIPTION OF WORK AND PRICE $ITE PREPARATION - MCCLINTON-ANCHOR WILL FURNISH TRAFFIC MAINTENANCE BARRELS AND BARRICADES NECESSARY THROUGHOUT THE DURATION OF THE PROJECT. EXCAVATE AND ACCESS THE EXISTING BOX CULVERT UNDER THE INTERSECTION OF WEST AVENUE AND DICKSON STREET. ALL MATERIAL EXCAVATED WILL BE WASTED OFFSITE IN AN APPROVED MANNER. POLYMER COATED PIPE - INSTALL APPROXIMATELY 70 LINEAR FEET OF PCLYMER COATED 24" x 35" CORRUGATED METAL ARCH PIPE. CRUSHED LIMESTONE SCREENINGS WILL BE USED TO BED THE PIPE. REINFORCED CONCRETE PIPE - INSTALL APPROXIMATELY 287 LINEAR FEET OF 30" REINFORCED CONCRETE PIPE. CRUSHED LIMESTONE SCREENINGS WILL BE USED TO BED THE PIPE. CRS INLETS - INSTALL 2 REINFORCED WITH COMPACTED NATIVE MATERIAL. JUNCTION BOX - INSTALL - REINFCRCED WITH COMPACTED NATIVE MATERIAL. CONCRETE CURB INLETS AND BACKFILL CONCRETE JUNCTION BOX AND BACKFILL ASPHALT PAVEMENT REPAIR - APPROXIMATELY 2400 SQUARE FEET - PLACE (AVERAGE COMPACTED DEPTH) OF CLASS 7 BASE MATERIAL AND OVERLAY WITH (AVERAGE COMPACTED DEPTH) OF ASPHALT SURFACE COURSE. NOTE: ENGINEERING LAYOUT, STAKING, AND MATERIALS TESTING WILL BE FURNISHED BY THE CITY OF FAYETTEVILLE. THE COMPLETE PRICE LUMP SUM $34,80C.00 4 8.. 3" DICKSON STREET DRAINAGE IMPROVEMENTS PROPOSAL 628 PAGE 2 OF 3 APRIL 17, 1992 TERMS AND _CONDI'"LCNS Payment in full for all work performed hereunder during any month shall be made not later than the tenth day of the month next following. Final and complete payment for all work performed hereunder shall be made not later than fifteen (15) days after the completion of such work. Interest at the highest legal rate allowable under the laws of the jurisdiction in which the contract is executed or one percent (1%) per month, whichever is leas, shall be charged and paid on all unpaid balances from the due date to the date we receive payment. We shall not become obligated to perform the work called for under this contract until your credit has been checked and approved by our Credit Department. If credit conditions become unsatisfactory at any time prior to our completion of the work hereunder, we shall be furnished adequate security upon our request. Any deviations from the specifications or modification of the terms of this contract and any extra or incidental work, or reductions in work, shall be set forth in writing and signed by both parties prior to the making of such change. Any increase or decrease in the contract price resulting from such change shall be included in such writing. We will provide and pay for Workmen's Compensation Insurance covering our employees and Public Liability and Property Damage Insurance protecting ourselves. We will also assume responsibility for the collection and payment for Social Security and State Unemployment Taxes applicable to our employees. We shall be provided with suitable access to the work area. If our work is dependent upon or must be undertaken in conjunction with the work of others, such work shall be so performed and completed as tc permit us to perform our work hereunder in a normal uninterrupted single -shift operation. Unless a time for the performance of our work is specified, we shall undertake it in the course of our normal operating schedule. We shall not be liable for any failure to undertake of complete the work for causes beyond oar control, including but not limited to fire, flood or other casualty; labor disputes or other disagreements; and accidents or other mishaps, whether affecting this work`or other operations in which we are involved, directly or indirectly. If for causes beyond our control our work is not completed within twelve (12) months after the date of your acceptance of this proposal, we may cancel this agreement at any time thereafter on ten (10) days • DICKSON STREET DRAINAGE IMPROVEMENTS PRCPOSAL 628 PAGE 3 OF 3 APRIL 17, 1992 notice. In such event (i) we shall be relived of any further obligation with respect to the balance of the work; and (ii) we shall be entitled to receive final and complete payment for all work performed by us to the date of cancellation within fifteen (15) days thereafter. We shall not be responsible for, and you agree to hold us harmless from any liability resulting from, damages to utilities or other facilities or objects buried beneath, or to sidewalks, driveways or other improvements located within, our work area or designated areas of access. It is further understood that we shall not be responsible for any damage to or deterioration of any of our work, whether completed or in process, resulting from any cause or causes beyond our control, including, but not limited to, failure of subgrade or failure or inadequacy of any labor or materials not furnished and installed by.us, whether or not such failure or inadequacy was or could have been known at the time our work was undertaken. Unless a lump sum price is to be paid for the foregoing work and is clearly so stated, it is understood and agreed that the quantities referred to above are estimates only and that payment shall be made at the stated unit prices on the actual quantities of work performed by the Company as determined upon completion of the work. If the foregoing meets with your acceptance, please sign and return the attached copy of our Proposal. Upon its receipt it is understood the foregoing, including the terms and conditions set forth herein, will constitute the full and complete agreement between us. This proposal expires thirty days from the date hereof, but may be accepted at any later date at the sole option of the company. MCCLINTON-ANCHOR COMPANY BY:. ACCEPTED this BY: /7 day of AClCr y54/ (NAME) , 19� Exslurn rn 4r4 v * ��►�� (TITLE) * PLEASE SIGN AND RETURN THE WHI.'E COPY OF THE PROPOSAL RETAIN THE YELLOW COPY FOR YOUR FILES. • The changes from the previous design include: additional trench depth (to 10 feet), the addition of 70 ft. of polymer coated arched pipe, and the requirement for a junction box to be built adjacent to the sewer service line at the Arts Center. (A complete description of the work and price is attached as enclosure four.) Based upon the re -design and the additional requirements, on 17 April 92, McClinton -Anchor revised their quote to a lumpsum amount of $34,800.00 (enclosure three). Due to the time constraints of completing the drainage project without impacting the Arts Centers sidewalk construction, and based upcn the previous commitment from the City Board of Directors, a contract amendment was executed between Mc • • -Anchor and the Arts Center on 17 the . p sum amo • of ,=�•,Op. b. Action required by the City Board of Directors. Authorization and approval to reimburse the Walton Arts Center for the change -order between the Arts Center and McClinton -Anchor in in lieu of the $30,000.00 approved on 15 Aprilthe-ear a5� o��D.+w4- •^ 1341$Oo 0nd Ohla eacht^�7 04 a. Background. 62a� 4s a 4u�.1 c.,e4 +me..1- 0 f s istion T- 11 on - - --` �%---` 4L` A2544144 The proposed Dickson Street project was a 1992 CIP "potential" project that has been transferred to the active project list. As directed on 30 December 1991, Engineering began the process for a phased project. The first phase will be a detailed analysis, study and report of existing conditions and recommended improvements. The basis for a phased project is to examine the existing street and drainage conditions, determine required improvements and develop costs estimates and receive Board approval before advancing into the detailed engineering design. (The potential project as listed in the CIP is not based upon a definite scope or cost estimate.) On 8 January 1992 an Engineering selection committee met and selected Milholland Engineering to present a proposal for the proposed street project. A scope of work meeting was held with Milholland on 10 January 1992. Milholland's proposal was received on 24 January 1992 and subsequent negotiations on 24 January and 6 February 1992 have lead to an executed contract on 19 February 1992. The Engineering study/report price was negotiated in the "not to exceed" amount of $9,900.00. The scope of the proposed Phase 1 contract includes: the investigation, study and report of recommended improvements to Dickson Street (and two blocks of West Street) including overlays, reconstructions, drainage capacities, drainage