Loading...
HomeMy WebLinkAbout167-92 RESOLUTION• • RESOLUTION NO. 167-92 A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 2 IN THE AMOUNT OF $14,181 FOR THE WALTON ARTS CENTER AND APPROVING ADDITIONAL ENGINEERING FEES IN THE AMOUNT OF $20,495 IN EXCESS OF THE CONTRACT AMOUNT FOR THE DICKSON STREET AND SCHOOL AVENUE PARKING LOTS. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to execute Change Order No. 2 in the amount of $14,181 for the Walton Arts Center. A copy of the change order authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. Section 2. That the Board of Directors hereby approves additional engineering fees in the amount of $20,495 in excess of the contract amount for the Dickson Street and School Avenue parking lots improvements. A copy of the cost breakdown including construction of brick pavers is attached hereto and made a part hereof. PASSED AND APPROVED this 20th day of October , 1992. APPROVED: Mayor ATTEST: By • RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 2 IN THE AMOUNT OF $8,661 FOR THE WALTON ARTS CENTER AND APPROVING ADDITIONAL ENGINEERING FEES IN THE AMOUNT OF $26,015 IN EXCESS OF THE CONTRACT AMOUNT FOR THE DICKSON STREET AND SCHOOL AVENUE PARKING LOTS. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to execute Change Order No. 2 in the amount of $8,661 for the Walton Arts Center. A copy of the change order authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. a et • Section 2. That the Board of Directors hereby approves additional engineering fees in the amount of $26,015 in excess of the contract amount for the Dickson Street and School Avenue parking lots improvements. A copy of the cost breakdown including construction of brick pavers is attached hereto and made a part hereof. PASSED AND APPROVED this 20th day of October , 1992. APPROVED: By: Mayor ATTEST: By: City Clerk (Instructions on reverse side) CIIANGE ORDER • No 2 PROJECT: OWNER: (Name, Address) Walton Arts Center Parking Lot Phase 3 - Construction Dickson Street Site, School Avenue Site City of Fayetteville 113 West Mountain Street Fayetteville, Arkansas 72701 CONTRACTOR: APAC-Arkansas, Inc. McClinton -Anchor Division P. 0. Box 1367 Fayetteville, Arkansas CONTRACT FOR: Parking Lot Construction DATE OF ISSUANCE: May 29, 1992 OWNER's Project No Fy-212 ENGINEER: McGoodwin, Williams and Yates, Inc. 909 Rolling Wills Drive Fayetteville, Arkansas 72703 ENGINEERSs Project No Fy-212D You are directed to make the following changes in the Contract Documents. Description: See Attachment No. 1. Purpose of Change Order: Attachments: (List documents supporting change) McGoodwin, Williams & Yates RECOMMENDED: by Enatne« _Charles R. Nickle, P.E. EJCDC No. 1910-8-D (1983 Edition) Prepared by the Engineers' Joint Contract Docnmeni, Committee and endorsed by The Associated General Contractors of America. City of Fayetteville, AR APPROVED: McClinton -Anchor Company APPROVED: by 441/24) M. t.ft'.ci Commctm James A. Cole, Vice -President CHANGE IN CONTRACT PRICE: Original Contract Price $ 338,000.00 CHANGE IN CONTRACT TIME: Original Contract Time April 24, 1992 den or date Previous $ Change Orders No. 0 to No 1 Net change from previous Change Orders 0 69,527.00 dan Contract $ 407,527.00 Price prior to this Change Order Contract Time Prior to this Change Order 75 days or tie Net Increase (thumW Gall of this Change Order $ 14.181.00 Net increase (I sRg9) of this Change Order 14 days Contract Price with all approved Change Orders $ 421.708.00 Contract Time with all approved Change Orders May 8, 1992 days or date McGoodwin, Williams & Yates RECOMMENDED: by Enatne« _Charles R. Nickle, P.E. EJCDC No. 1910-8-D (1983 Edition) Prepared by the Engineers' Joint Contract Docnmeni, Committee and endorsed by The Associated General Contractors of America. City of Fayetteville, AR APPROVED: McClinton -Anchor Company APPROVED: by 441/24) M. t.ft'.ci Commctm James A. Cole, Vice -President ATTACHMENT NO 1. SCHOOL AVENUE SITE Description of Change Order: Item 1. Lower grade at westerly side of parking lot and increase height of stone retaining wall along School Avenue The total increase in cost for this item is $1,700.00 . Item 2. Replace existing three rail aluminum handrail for retaining wall 'A' with a seven rail aluminum handrail. The total increase for this item is $3,300.00 . Item 3. Increase area of stone retaining wall 'C'. The total cost of this item is $300.00 . Item 4. Add handicap access ramp at relocated handicap spaces next to School Avenue. The total cost of this item is $225.00 . Purpose of Change Order: Item 1. The lowering along the westerly side of the parking lot and the raising of the stone retaining wall was done to reduce the elevation difference and provide a flatter slope between them. Item 2. This change is to update the handrail section to comply to current codes. Item 3. The retaining wall was enlarged to accommodate the Targe sugar maple tree in this area and to increase its chances of survival. Item 4. This item was added to comply with ADA requirements by providing direct access to the west across School Avenue Page 1 DICKSON STREET SITE Description of Change Order: Item 5. Increase area of pavement reconstruction for transition to Jose' parking lot. The total increase for this item is $2,100.00 . Item 6. Additional sidewalk was required to by-pass large elm tree at Watson Street. The total increase for this item is $150.00 . Item 7. Modify area next to Superior Linen Service laundry for handicap access to West Avenue. The total increase for this item is $922.00 Item 8. Add concrete drainage flume at warehouse at the west end of loading dock. The total increase for this item is $300.00 . Item 9. Increase brick paving area behind the 400 Block of Dickson Street and construct down ramp at brick paving cross over The total increase for this item is $5,020.00 . Item 10. Add concrete edging along brick pavers at northeast corner of the site The total increase for this item is $500.00 . Item 11. Credit for undercut material not used on site. The total decrease for this item is $336.00 . Purpose of Change Order: Item 5. This change was made to accommodate field conditions encountered during construction to provide a better transition from one parking lot to the other. Item 6. The sidewalk was relocated to save a large elm tree near Watson Street. Page 2 f • Item 7. This area was modified to better accommodate handicap access to West Avenue and comply with ADA requirements. Item 8. Item 9. Item 10. Item 11. Due to high volumes of storm drainage water anticipated in this area, it was decided that a concrete flume in this area would prevent erosion of top soil into the inlet to the south. Additional paving area was added to accommodate property owners along Dickson Street and obtain landscaping easements. Also a transition or down ramp was constructed to provide vehicle access to the backs of the buildings. The brick paving section was also upgraded to 6" of concrete to accept vehicle traffic. The concrete edging was added to provide better uniformity in appearance with the brick paving section to the south. It will also provide a better surface to maintain the edge of the grass. All except 60 truck yards of undercut material was used that was allocated under Change Order #1 and the contractor is issuing a credit of 60 X $5.60 = $336 00 . End Page 3 FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE 3.72 TO: THRU: Scott C. Linebaugh, City Manager FROM: DATE: September 25, 1992 SURD: Dickson Street Parking Please find attached a change order from the contractor and a request for engineering fees in addition to the contract amount for Dickson Street Parking improvements. Fayetteville City Board of Directors Kevin D. Crosson, Public Works Directorrat The change order is for additional services provided by the contractor, McClinton -Anchor, in the amount of $14,181. The change order consists of eleven minor changes that were made during the construction of School Avenue and Dickson Street parking lots. Three of the items were made to accommodate the new requirements for handicapped access. Seven of the items were made to adjust existing conditions that were not apparent earlier in the project. The biggest change, a $5,520 addition in bnck pavers, was made to accommodate property owners and merchants. We recommend approval of all items with the exception of the construction of brick pavers to accommodate the merchants. The brick pavers were installed at the request of the merchants and not the City; therefore, we do not feel it is ,justifiable that the City fund this portion of the change order. We have Included copies of memos to support this argument. With the deletion of this amount, staff recommends approval of the change order in the amount of $8,661. The request for engineering fees above the contracted amount is from McGoodwin, Williams and Yates, Inc. in the amount of $20,495. The request includes additional salary and overhead costs associated with changes made to the project since April 27, 1992. Previous change orders no. 2 & 3 for the West Avenue site and change order no. 2 for the Dickson Street and School Avenue sites currently requested for approval altered the scope of engineering work. The majority of work included in the previous change orders was directly related to landscaping, the pavilion and items added to ensure compliance with the Americans with Disabilities Act. The original on site inspection contract for $28,000 did not include these elements, therefore, the engineering firm was requested to perform duties outside their contract. Carl Yates of McGoodwin, Williams, & Yates stated that the $20,495 engineering fee is based on cost only (salary plus overhead) for employee hours spent on the work and no allowance has been included for a professional fee. We have attached the previous change orders that changed the scope of work as well as detailing explanations from McGoodwin, Williams & Yates of the services provided. Staff recommends approval of the request m the full amount of $20,495. • • • The Art Center parking improvements has been a fast track project and both the contractor and engineering firm have demonstrated a tremendous amount of effort to meet deadlines and request from the City. We have consulted with McGoodwm, Williams and Yates to assure that they understand that should the change order and request for additional engmeering services be approved, the City will consider this the final contract amendment and payment will be contingent upon project completion. Staff recommends approval of the change order and request as defined above. Because there is a sufficient fund balance for this project, this action will not require a budget adjustment or fundmg from an alternative source. 3.73