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HomeMy WebLinkAbout139-92 RESOLUTIONtir sue r + RESOLUTION NO. 139-92 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO SWEETSER CONSTRUCTION COMPANY IN THE AMOUNT OF $129,745.00 PLUS A CONTINGENCY OF $15,570.00 FOR REPLACEMENT OF CULVERT/BRIDGE AT SOUTH COLLEGE OVER TIN CUP CREEK NORTH OF JEFFERSON ELEMENTARY AND APPROVAL OF A BUDGET ADJUSTMENT IN THE AMOUNT OF $145,315.00. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to execute a contract with Sweetser Construction Company in the amount of $129,745.00 plus a contingency amount of $15,570.00 for replacement of culvert/bridge at South College over Tin Cup Creek North of Jefferson Elementary. A copy of the contract authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. Section 2. That the Board of Directors hereby approves a budget adjustment in the amount of $145,315.00 decreasing Account No. 4470-9470-5315.00 to increase the account of Bridge Replacement: Acct. No. 4470-9470-5315.00, Project No. 92085-0000. A copy of the budget adjustment authorize for execution is attached hereto and made a part hereof. PASSED AND APPROVED this 15th day of September , 1992. ATTEST: • CITY OF FAYETTEVILLE, ARKANSAS IN -YEAR BUDGET ADJUSTMENT ADJUSTMENT # BUDGET YEAR 1992 DEPT• Public Works DIV : Engineering PROG: Captital Imprvmt DATE REQUESTED 8 Sept 92 PROJECT OR ITEM REQUESTED: Concrete Box Culvert project, to replace the existing bridge over Tin Cup Creek on South College (near Jefferson Elm.). JUSTIFICATION OF THIS INCREASE As noted by the AHTD Bridge Inspection Report, the bridge on South Collegeis structurally deficent. Unbudgeted Capital item. PROJECT OR ITEM DELETED: "Various channel improvements" (re -allocated, not deleted) JUSTIFICATION OF THIS DECREASE Unobligated funds are available in the General Various Channel Improvement Program INCREASE ACCOUNT TITLE Bridge Replacement ACCOUNT NUMBER PROJ. NO. 4470-9470-5-31500 92085-0000 AMOUNT $145,315.QQ DECREASE ACCOUNT TITLE ACCOUNT NUMBER PROJ. NO. 4470-9470-5315.00 (0. 428 budget) AMOUNT $145,315.00 REVUE TED BY B DG COORDINATOR D ARTMEN IRECTOR DATE BUDGET OFFICE USE ONLY Entered &Aft twi Posted DATE OF APPROVAL By Date Type: ABCDE F'AYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE , To: Scott Linebaugh, City Managerirect7! Thru: Kevin Crosson, Public Works or Don Bunn, City Engineer/p.n, From: Jim Beavers, Engineering Date: 8 September 92 /''--�� Re: Agenda Request, 15 September 92 Board Meeting Supplemental information - Results of the Bid opening held 8 Sept 92 for the Concrete box culvert to replace the existing bridge on South College over Tin Cup Creek. 1. Bid opening. Bids were opened at 2:00 on 8 September 1992 with the following results: McClinton- Sweetser Engineers's Anchor Estimate Total Bid $212,634.00 $129,745.00 $100,653.00 The low bid of $129,745.00 submitted by Sweetser Construction Company is recommended for award. Additionally, the approval of a project contingency/budget of $15,570.00 (12%) is requested. The project contingency is necessary to fund the Right-of-way acquisition, material testing, potential change -orders and the potential variations in the construction and construction management contracts. The total obligation thus requested is $145,315.00. 2. Budget. The bridge rehabilitation is an unbudgeted capital item and will require a funding source and budget adjustment. The proposed budget item to be increased is account no. 4470-9470-5-315 00 - Capital Improvement Construction Fund, contract services, drainage improvements (page 428 in the budget). • After consultation with the budget staff, the proposed source for the program increase is the re -allocation of "Various Channel Improvement" bond funds (page 428 in the budget). 3. Board Action requested (15 Sept 92 Meeting): a. A resolution to award the unit price construction contract to Sweetser Construction Company in the estimated amount of $129,745.00. b. Approve the requested project contingency/budget of $15,570.00. c. Approve the enclosed budget adjustment to fund the construction and establish the project budget at $145,315.00. encls: 1. Copy of Bid from Sweetser. 2. Copy of engineers estimate (received 8 Sept 92) 3. Budget Adjustment Principals Danny L. Brown, P.E. Bob H. Crafton, P.E. Thomas E. Hopper, P.E. R.E. Reece, P.E. David Swearingen, A.I.A. Lemuel H. Tull, P.E. September 8. 1992 Mr. Jim Beavers Project Engineer The City of Fayetteville 113 West Mountain Fayetteville, AR 72701 Crafton, Tull & Associates, Inc. Architects & Engineers RE: Engineer's Estimate South College Street Box Culvert CTA No. 92088.00 Associates Everett L. Balk, P.E. James L. Burke, P.E. D.E. Chapman, P.E. James W. Kooistra, A.I.A. Rick G. Rose, R.L.S. Gary Wain Ryer, A.I.A. James P. Swearingen, A.I.A. Dear Sir: Attached Is the estimated cost to complete said box culvert as was requested. Should you have any questions, please feel free to contact us. Sincerely, CRAFTON, TULL & ASSOCIATES, INC. Thomas E. Hopper, P.E. TEH/sc Encl. P.O. Box 549 / 2800 North 2nd Street / Rogers, Arkansas 72757-0549 / (501) 636-4838 / FAX (501) 631-6224 ITEM •••• 1.0 2.0 3.0 4.0 4.1 5.0 6.0 7.0 7.1 8.0 9.0 10.0 11.0 12.0 13.0 14.0 15.0 16.0 SOUTH COLLEGE STREET BOX CULVERT BRIDGE NO. 19528 CTA NO. 92088.00 DESCRIPTION Clearing & grubbing Unclassified excavation 18" R.C.P. Standard drop inlet Drop inlet extension Dumped rock rip -rap Relocate existing water Std. Drop EST. UNIT UNITS QUANPRICE *sox L.S. L.S. L.F. EA. L.F. S.Y. line L.S. EA. EA. L.F. 43 L.F. 287 L.F. 326 S.Y. 460 S.Y. 460 L.F. 326 EA. 3 C.Y. 152 concrete manhole 6'-12' manhole Concrete encasement 12" ductile iron san. sewer Concrete curb & gutter Aggretate base course 3" asphaltic concrete hot mix 4" concrete sidewalk 5" concrete drive apron Class "S" concrete Seeding 1 110,000.00 1 13,000.00 81 120.00 6 11,200.00 8 185.00 200 120.00 16.000.00 3 31,000.00 Z 12,000.00 L.S. 1 120.00 133.00 16.00 14.50 16.60 110.00 1500.00 1250.00 TOTAL 110,000.00 13,000.00 11,620.00 17,200.00 1680.00 14,000.00 16,000.00 13,000.00 14,000.00 1860.00 39,471.00 31,956.00 12,070.00 13,036.00 13,260.00 11,500.00 138,000.00 31,000.00 11,000.00 ••s••••••••• 3100,653.00 BID PROJECT IDENTIFICATION: Box Culvert for South College Street - Fayetteville,_ Arkansas Bridge No. 19528 (B) CTA JOB# 92088.00 (C) THIS BID IS SUBMITTED TO: (Name and address of Owner) The City of Fayetteville, Arkansas 113 West Mountain Fayetteville, Arkansas 72701 1 The undersigned BIDDER proposes and agrees, if this Bid is accepted. to enter into an Agreement with Owner in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicat- ed in the Contract Documents or the Contract Price and within the Contract Time indicated in this Bid and in accordance with the Contract Documents. 2. BIDDER accepts all of the terms and conditions of the instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for forty-five days after the days of the Bid opening. BIDDER will sign the Agreement with the Bonds and other documents required by the Contract Documents within fifteen days after the date of Owner's Notice of Award. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that: (a) BIDDER has examined copies of all the Contract Documents and of the following Addenda (receipt of all which is hereby acknowledged): CD -11 COPYRIGHT 01992 DATE NUMBER (b) BIDDER has familiarized himself with the nature and extent of the Contract Documents, Work, site locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. (c) BIDDER has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions which are identified in the Supplementary Conditions as provided in paragraph 4.2 of the General Conditions, and accepts any determination set forth in the Supplementary Conditions of the extent of the technical data contained in such reports and drawings upon which BIDDER is entitled to rely. (d) BIDDER has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests and studies (in addition to or to supplement those referred to in (c) above which pertain to the subsurface or physical conditions at the site or otherwise may affect the cost, progress, performance or furnishing of the Work as BIDDER considers necessary for the performance or furnishing of the Work at the Contract Price, within the Contract Time, and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of paragraph 4.2 of the General Conditions; and no additional examinations, investigations, explorations, tests, reports or similar information or data are or will be required by BIDDER for such purposes. (e) BIDDER has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities and/or will be required by BIDDER in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of paragraph 4.3 of the General Conditions. CD -12 COPYRIGHT O 1992 CRAFTON, TULL 8 ASSOCIATES, INC. (f) BIDDER has correlated the results of all such observations, examinations, investigations, explorations, tests, reports and studies with the terms and conditions of the Contract Documents. (g) BIDDER has given ENGINEER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents and the Written resolution thereof by ENGINEER is acceptable to BIDDER. (h) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm, or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other BIDDER or over Owner. CD -13 COPYRIGHT 0 1992 CRAFTON Tull x secnrm.m.a TOTAL. BID PRICE V j 0 • N • u` C CD 1 OE. U. L. wu N O >Nrl cco_.. CO C C4-1 0 w CU C 0 ^ w a Jr ^9 U 01 .1-1 U J E U 1. C 1, w C +.aN -4 H C 1. O Cl N w w U uw DOL L C 00 Ca/ w 0 -. 4 u -.v N CO 01 004. C CON N ▪ •-• (0 w .0 N-.0 J N C L a L O.. C. a0 Na aIJ bel 4 N Ca D .b L nn c�a N o + ^ w N 1. W Na p y G w>1... U w U E 0 0 C i O r♦ N F z W L.1 z z W La 1- F• — ce 3 La u u cc tn C O a. O ace C 03 -3 1 z m z 1-- z O 0 F- -1 • a L w C. 1. E w O 1-4 J O 0 U T wCO 3 0 CO w .0 1. c CO 00 L L J oid L L N 0 w 0)CO 4J C U9 CO O It MW 04. J 0 M 0 CO > . war O -. O 111 • 14-1 w. 0 O O -.J a CO u • a 1.01. 44 00 CO +4 C N C0 u O 1. CO CO J a a 0 0 uuvo e c c ^d CO •••• 0 •N • z W F• — C 3 3 W w u ct CD a..0 aC c4 03 —3 ca co F- 2 O N N m . J • O M CD e 14A COPTBIWIT Q j� r1/R�K TIII1 1 Icenrnw.: ...' ITEM DESCRIPTION UNITS EST. QUANTITY UNIT BID PRICE TOTAL BID PRICE �6/�I �--, 4.0 Standard drop inlet installed complete in EA 6 $ $ O ;place, includes special 2'-6" x 4'-0"- 10400 / �/(J_ 0 •, curb inlets over concrete box culvert UNIT BID PRICE WRITTEN �/ IN WORDS �' & nova/e4hwownc( nova DOLLARS AND CENTS TOTAL BID PRICE WRITTEN r' 4)ted q,Ld "A bo IN WORDS DOLLARS AND CENTS 4.1 drop inlet extension, installed complete L.F. 8 W $ 1a5. $ /OGi• • _ , UNIT BID PRICE WRITTEN anti- koA.ciszc( * -G scx..&"ii asb IN WORDS DOLLARS AND / CENTS Q - � 0.� TOTAL BID PRICE WRITTEN OI tkboSa✓ n cl itbo IN WORDS DOLLARS AND CENTS r 92" 02- 5.0 Dumped rock rip rap, installed complete - S.Y. 200 $ ' / O • $ Q000 , UNIT BID PRICE WRITTEN OC IN WORDS DOLLARS AND CENTS TOTAL BID PRICE WRITTEN 40f 4 &sLd, apLA C:cApp Ih WORDS DOLLARS AND CENTS UNIT BID PRICE WRITTEN IN WORDS DOLLARS AND CENTS TOTAL BID PRICE WRITTEN P Aft- c\Dl?S0.rt A..-& iiW 1 ` w 0 DOLLARS AND CENTS UNIT BID PRICE WRITTEN IN WORDS DOLLARS AND CENTS TOTAL BID PRICE WRITTEN 4C-4.10 fkr\ 0 5 - At a7".. 4,0 IN WORDS DOLLARS AND CENTS 1 ^ EST. QUANTITY `UNIT BID PRICE' TOTAL BID PRICE N 8 N Mrs i Ni 1 N N .d rf UNITS N -3 n ITEM DESCRIPTION Relocation of existing water line complete including 6" tapping sleeves & valves, fitt- ings, thrust blocking, service line extension 6.0 and/or connections, relocations or resetting of water meters, connection to existing distribution system lines, testing, disinfection, & poly wrapping of all lines, valves & fittings Standard concrete manholes 6' - 12' depth complete in place including ring and cover 0 •n COP VONT O PAP CRAFTOIS T i ASSOCUn i RIS' UNITS IEST. QUANTITY'UNIT BID PRICEI TOTAL BID PRICE g( `i CV) w411, o UNIT BID PRICE WRITTEN IN WORDS DOLLARS AND CENTS TOTAL RIO PRICE WRITTEN h.r-r,a_I .1. .0 an _ 8� . O CO t ' ) UNIT BID PRICE WRITTEN % CO IN WORDS DOLLARS AND TOTAL BID PRICE WRITTEN �4- ��.�ti �Lc ktmcil 0 0 S 0 $ Y 0 T N DESCRIPTION 11,0 Aggregate base course, Class 7 (6" thickness) complete in place 3" asphaltic concrete hot mix installed complete in place including prime and pavement striping F _ O r4 19)28 - Fayetteville, AR • 0 4 i W U o. 0 m 4 r 0 r N z a- 1 - •C ra a W N z z 0 F- 0. cc u N W 1 0 d .-1 0. E 0 LI C 0 0 L O. n CD .14 0 d LI0 U in ...I O S me 2 W !- F F- 3 3 u • a C o a oC ae 3 -3 0 m Z: z r ✓ F - f vto N cr ` D N Y1 0 C .4 +I w u u U t d U 6 L 0 w U Y x E u E +C C .-4 0 2=1-1" 0 4 C U 7 0 c U w C 0 a c w O L M C w M U+4 w L C 0O R o W u c W Y .d • E -L d C U L > w q u 0 0 L 0 C •4 0• U •4 O X L L U O-4 o .c u c c D.y a7 .51 .c u k r a oCE>n 00 •w. •.44 ..i y ti 0140.311•61. 0 N - f 0 0 8 00 L • d +4 N 9+4 L • •40 • M W • +v G L R + d L W CO d +L LI C O. ✓ r r aU C .-di u c�s LO c d d w O Y 4 •d. M 04 O 00C U Ss- L. C may.: a.. +4 .0 O. d 0 uI0 C q 0 .a -4 CD - 14F 03PiB16tli • TOTAL CONTRACT PRICE The &WNW / AUME .41.10:4> 5 Ev,Ea 1 Necv!i iwq/ v:" (Use Words) is 9 7.4s (Use Figures) 5, BIDDER agrees that the Work will be substantially completed within 90 calendar days after the date when the Contract Time commences to run, as provided in paragraph 2.3 of the General Conditions, and completed and ready for final payment within 120 calendar days after the date Contract Time commences to run. BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work on time. 6. The following documents are attached to and make a condition of this Bid: (a) Required Bid Security in the form of: 5% Bid Bond, 5% Cashier's Check. (b) A Tabulation of Subcontractors and other persons and organizations required to be identified in this Bid. (c) Required Bidders Qualification Statement with support- ing data. 7. Communications concerning this Bid shall be addressed to: \Tag`7• sues 3,z Jit / BIDDER'S NAME 570 V. ?air- >ray ,9R. 7,2 703 BIDDER'S ADDRESS .-DI 40.55 002.,6 BIDDER'S PHONE NUMBER 8. The tens used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in the General Conditions. SUBMITTED ON 59.7 8 , 19 :ZZ CD -15 COPYRIGHT O 1992 CRAFTON, TIAL 8 ASSOCIATES, INC. SPECIFICATIONS ANO CONTRACT DOCUMEKTS POR SOUTH COLLEGE STREET BOX CULVERT�.� -- BRIDGE 1952& _ FAYETTEVILLET,..ARKANSAS- u1 August 1992 Crafton, Tull &• Associates,• Inc. Architects & Engineers • • 1 SPECIFICATIONS AND CONTRACT DOCUMENTS FOR SOUTH COLLEGE STREET BOX CULVERT BRIDGE 19528 FAYETTTEVILLE, ARKANSAS Prepared by: Crafton, Tull & Associates, Inc. Architects and Engineers 103 North College Fayetteville, Arkansas 72701 August 1992 CTA Project No. 92088.00 • • ADVERTISEMENT FOR BIDS The City of Fayetteville, Arkansas OWNER 113 West Mountain ADDRESS Fayetteville, Arkansas 72701 Separate sealed bids for the construction of Box Culvert for South College Street - Fayetteville, AR Bridge No. 19528 will be received by The City of Fayetteville, Arkansas at the office of Purchasing Office - Room 307 until Central Daylight Time , 1992 The CONTRACT DOCUMENTS, consisting of Advertisement Instruction to Bidders, Bid and Bid Bond, Agreement Conditions, Supplementary Conditions, Payment Bond, Bond, Drawings, Specifications, and Addenda, may be the following locations: for Bids, , General Performance examined at The City of Fayetteville - Engineering Department 113 West Mountain - Fayetteville, AR 72701 Copies of the CONTRACT DOCUMENTS may be obtained at the office of Crafton, Tull & Associates, Inc. located at 2800 N. Second St., Rogers, AR upon payment of $ 100.00 for each set, none of which will be refunded. By Dan Brown, P.E. First Publication Second Publication CD -1 COPYRIGHT 0 1992 CRAFTON, TULL 8 ASSOCIATES, INC. • INSTRUCTIONS TO BIDDERS 1 Defined Terms. Terms used in these Instructions to Bidders which are defined in the Standard General Conditions of the Construction Contract, NSPE-ACEC Document 1910-8, CSI 56465 (1978 editions), have the meanings assigned to them in the General Conditions. The term, "Successful Bidder", means the lowest, qualified, responsible Bidder to whom the Owner (on the basis of Owner's evaluation as hereinafter provided) makes an award. 2. Copies of Bidding Documents. 2.1 Complete sets of the Bidding Documents in the number and or the deposit sum, if any, stated in the Advertisement for Invitation may be obtained from Engineer (unless another issuing office is designated in the Advertisement or Invitation to Bid). The deposit will be refunded to Bidders who submit a bona fide Bid and returns the Bidding Documents in good condition within ten days after opening of Bids, unless noted otherwise. 2.2 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner or Engineer assume any responsibility for errors or misinterpretations result- ing from the use of incomplete sets of Bidding Documents. 2.3 Owner and Engineer, in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use. 3. Qualifications of Bidders. To demonstrate the qualifications to perform the Work, each Bidder must be prepared to submit within five days of Owner's request written evidence of the types set forth in the Supplementary Conditions, such as financial data, previous experience and evidence of authority to conduct business in the jurisdiction where the Project is located. Each BID must contain evidence of Bidder's qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the contract. 0-2 COPYRIGHT 0 1992 CRAFTON, TULL d ASSOCIATES, INC.