HomeMy WebLinkAbout9A-91 RESOLUTION7)
RESOLUTION NO. 9A-91
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A RESOLUTION APPROVING THE 1991 BUDGET FOR THE
CITY OF FAYETTEVILLE, ARKANSAS.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the Board of Directors hereby approves the
Proposed 1991 Budget. A copy of the 1991 budget authorized for
execution hereby is attached hereto marked. Exhibit "A" and made a
part hereof.
PASSED AND APPROVED this 30th day of January , 1991.
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APPROVED:
By:
7fr.-owl' U
- Mayor
City of Fayetteville,
Arkansas
Annual Budget
And
Work Program
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1991
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GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Fayetteville,
Arkansas
For the Fiscal Year Beginning
January 1, 1990
President Executive Director
The Government Finance Officers Association of the Umted States and Canada (GFOA)
presented an award for the Distinguished Budget Presentation to the City of Fayetteville,
Arkansas for its annual budget for the fiscal year beginning January 1, 1990.
In order to receive this award, a govemmental unit must publish a budget document that meets
program critena as a policy document, as an operations guide, as a financial plan and as a
communications medium.
The award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility
for another award.
1991 ANNUAL BUDGET
CITY OF FAYETTEVILLE
BOARD OF DIRECTORS
City Manager
Scott C. Linebaugh
Fred Vorsanger, Mayor
Michael Green, Assistant Mayor
Bob Blackston -
Dan Coody
Ann Henry
Julie Nash
Shell Spivey
Administrative
Services Director
Kevin D. Crosson
Prepared by:
Ben Mayes, Finance Director
Judy Cohea, Budget Coordinator
Brian Swain, Research Analyst
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RESOLUTION NO. 9A-91
A RESOLUTION APPROVING THE 1991 BUDGET FOR THE
CITY OF FAYETTEVILLE, ARKANSAS.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the Board of Directors hereby approves the
Proposed 1991 Budget. •A copy of the 1991 budget authorized for
execution hereby is attached hereto marked Exhibit "A" and made a
part hereof.
PASSED AND APPROVED this 30th day of January , 1991.
ATTEST:
By
/ib�ttil� lam✓
City Clerk
APPROVED:
By:
Mayor
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CITY OF FAYETTEVILLE, ARKANSAS
TABLE OF CONTENTS
INTRODUCTION PAGE
City Manager's Transmittal Letter I
Combined Statement - Governmental Fund Types VI
Combined Statement'- Proprietary Fund Types VIII
Getting to Know Our City X
City Organizational Structure XI
Budget Philosophy XII
Budget Process Flow Chart XIII
Budget Process XIV
Budget Document XVI
Procedures to Adjust the Approved Budget XVIII
Revenues and Expenses- All Fund Types XXI
Major Operating Revenues and Expenses XXII
Governmental Revenues By Source XXIII
User Fees by Service XXIV
Capital Expenditures XXV
Sources & Uses of Funds for 1991 XXVI
BUDGET SUMMARY
General Administration Department 1
Administrative Services Department 8
Police Department 20
Fire Department 22
Planning Management Department 24
Public Works Department 30
FUND SUMMARY
GOVERNMENTAL FUNDS
How to Read the Fund Summaries 45
General Fund:
Revenue & Expenditure Summary 46
Comparative Budget Summary 47
Revenue Detail 48
Expenditure Summary 50
SPECIAL REVENUE FUNDS
Street Fund:
Revenue & Expenditure Summary 54
Comparative Budget Summary 55
Revenue Detail 56
Expenditure Summary 57
Advertising and Promotion Fund:
Revenue & Expenditure Summary 59
Off Street Parking Fund:
Revenue & Expenditure Summary 60
Community Development Block Grant Program:
Revenue & Expenditure Summary 61
Aging Transportation Fund:
Revenue & Expenditure Summary 62
Drug Enforcement Program:
Revenue & Expenditure Summary 63
DEBT SERVICE FUNDS
Arts Center Bond Fund:
Revenue & Expenditure Summary 64
Sales Tax Bond Fund:
Revenue & Expenditure Summary 65
CAPITAL PROJECTS FUNDS
Arts Center Project Fund:
Revenue & Expenditure Summary 66
Replacement Fund:
Revenue & Expenditure Summary. 67
Capital Improvements Construction Fund:
Revenue & Expenditure Summary 68
Sales Tax Construction Fund:
Revenue & Expenditure Summary 71
ENTERPRISE FUNDS
Industrial Park Fund:
Revenue & Expenditure Summary ' 74
Water & Sewer Fund:
Revenue & Expenditure Summary 75
Comparative Budget Summary 76
Revenue Detail 77
Expenditure Summary 78
Solid Waste Fund:
Revenue & Expenditure Summary 80
Comparative Budget Summary 81
Expenditure Summary 82
Airport Fund:
Revenue & Expenditure Summary 84
Comparative Budget Summary 85
Revenue Detail 86
Expenditure Summary 87
C.E.C. and Parking Facility Fund:
Revenue & Expenditure Summary 89
TRUST FUNDS
Walton Arts Center Endowment:
Revenue & Expenditure Summary 90
Police Pension Fund:
Revenue & Expenditure Summary 91
Fire Pension Fund:
Revenue & Expenditure Summary 92
Municipal Judge Retirement Fund:
Revenue & Expenditure Summary 93
INTERNAL SERVICE FUNDS
Shop Fund:
Revenue & Expenditure Summary 94
Management Fund:
Revenue & Expenditure Summary 97
Comparative Budget Summary 98
Expenditure Summary 99
City Maintenance Fund:
Revenue & Expenditure Summary 101
DEBT POSITION
Narrative 102
Schedule of Proposed Bonds Outstanding 104
GENERAL ADMINISTRATION DEPARTMENT
General Administration Narrative 105
Program Summary 106
Personnel Summary 107
City Manager 108
City Attorney - Legal 111
City Prosecutor - Municipal Court Cases 114
City Prosecutor - Circuit Court Cases 117
City Prosecutor -.Hot Check 120
Municipal Judge 123
Economic Development 126
Communications 129
ADMINISTRATIVE SERVICES DEPARTMENT
Administrative Services Narrative 132
Program Summary 133
Personnel Summary 135
Administrative Services Director 136
Personnel - Administration 139
Personnel - Employee Development 142
Personnel - Recruitment and Selection 145
Finance - Accounting and Audit 148
Finance - Budget and Research 151
Water and Sewer Services - Utility Billing 154
Water and Sewer Services - Revenue Collection 157
Finance - Internal Auditing 160
Building Maintenance - General Maintenance 163
Building Maintenance - Janitorial Program 166
City Clerk - Recording & Custodian of Records 169
Finance - Purchasing Procurement 172
Finance - Purchasing Risk Management 175
Finance - Data Processing Application Support 178
Finance - Data Processing Operations 181
Water and Sewer Services - Meter Reading 184
Water and Sewer Services - Cust. Service 187
Water and Sewer Services - Meter Maint 190
Water and Sewer Services - Capital 193
Shop - Vehicle Maintenance 194
Shop - Capital 198
Municipal Court - Criminal 199
Municipal Court - Probation/Fine Collection 202
Municipal Court - Small Claims/Civil 205
Animal Control - Patrol/Emergency Response 208
Animal Control - Animal Shelter 211
Miscellaneous 214
POLICE DEPARTMENT
Police Department Narrative 215
Program Summary 216
Personnel Summary 217
Police - Support Services 218
Police - Patrol 222
Police.- Drug Enforcement 225
FIRE DEPARTMENT
Fire Department Narrative 228
Program Summary 229
Personnel Summary 230
Fire - Fire Prevention 231
Fire - Operations 234
Fire - Training 238
Fire - Hazardous Materials 241
Hydrant Charges 244
PLANNING MANAGEMENT DEPARTMENT
Planning Management Narrative 245
Program Summary 246
Personnel Summary 247
Planning Management Director 248
Planning - Permits & Code Enforcement 251
Planning - Boards and Committees 254
Inspection - Permits 257
Inspection - Inspections 260
Inspection - Concentrated Code Enforcement 263
Parks - Administration 266
Parks - Swimming Pool 269
Parks - Athletics 273
Parks -'Recreation Center -Transfers 275
Parks - Library 278
Parks - Lake Maintenance 281
PUBLIC WORKS DEPARTMENT
Public Works Narrative
Program Summary
Personnel Summary
Public Works Director
City Engineering - Plans and Specifications
City Engineering - Operations & Administration
City Engineering - Right of Way Acquisition
City Engineering - Public Construction Admin
City Engineering - Information Management
Operations Manager - Administration
Water Supply Division
- Administration
- Janitorial
- Buildings and Grounds Maintenance
- Capital
Water Administration and Inventory
Sewer Administration
Airport
Airport
Airport
Airport
Water -
Sewer -
284
285
287
290
293
296
299
302
306
309
312
313
317
320
323
324
328
Street - Street Maintenance Administration 331
Street - Maintenance of Right of Way 334
Street - Street Maintenance 337
Street - Drainage Maintenance 340
Water - Water Mains Maintenance 343
Water - Fire Hydrants and Valves 346
Water - Tank Maintenance 349
Water - Pumping Equipment Maintenance 352
Water - Meter Maintenance 355
Water - Maintenance of Dams 358
Water - Growth Area Mains Maintenance 361
Water - Maintenance Farmington & Greenland 364
Sewer - Sewer Mains Maintenance 367
Sewer - Maintenance Farmington & Greenland 370
Water and Sewer Administration 373
Solid Waste - Operations & Administration 375
Solid Waste - Commercial Collection .379
Solid Waste - Residential Collection 382
Solid Waste - Landfill 385
Solid Waste - Recycling 386
Wastewater Treatment Plant 389
Parks - Park Maintenance 390
Parks - Ballfield Maintenance 392
Traffic - Administration & Enforcement 395
Traffic - Engineering & Planning 398
Traffic - Traffic Control & Parking Meter Maint 401
Street - Construction 404
Street - Construction of Drainage Structures 405
Water - Capital Water Mains 406
Water - Capital Expenditures 407
Water - Water Connections 408
Water - Rural Water Connection 409
Sewer - Sewer Mains Construction 410
Sewer - Capital Expenditures 411
Sewer - Sewer Connections 412
Waste Water Treatment - Capital Expenditures 413
Water and Sewer - Debt Service 414
CAPITAL IMPROVEMENTS PROGRAM
City Manager's Transmittal Letter 415
CIP - Overview 418
CIP - All Sources 423
CIP - Sales. Tax Bond Issue 424
CIP - Sales Tax Pay -As -You -Go 425
Summary of Project Requests 426
Comprehensive Detail 427
Project Rankings 436
APPENDIX
Personnel Variation Summary 454
Personnel Summary 455
Glossary 456
Index 462
THE CITY OF FAYETTEVILLE, ARKANSAS
I AE
January 31, 1991
Hon. Fred Vorsanger, Mayor
Hon. Michael Green, Assistant Mayor
Fayetteville City Board of Directors
City of Fayetteville, Arkansas
Fayetteville, Arkansas 72701
Mayor Vorsanger, Assistant Mayor Green and Members of the Board:
I hereby submit the Approved Budget of the City of
Fayetteville for fiscal year 1991. It is prepared and submitted in
compliance with the Arkansas statutes which require that the City
Manager, under the City Manager form of government, submit to the
board for its approval or disapproval the annual municipal budget.
As this is my first budget submittal as City Manager, I would
like to emphasize that I have tried to, in my different positions
with the City, develop a budget document that is not only
informative and comprehensive, but also is realistic and measurable
as a financial plan for the City of Fayetteville. As you know, the
budget is a plan or a roadmap for the raising and spending of money
that support the common objective of providing quality and cost
effective services to the citizens of Fayetteville. In government,
however, it is taken another step in that it is an authorization
document for project/operational spending. The 1989 and 1990
Budgets were awarded the Government Finance Officers Association's
"Award for Distinguished Budget Presentation," and the City's
budget staff is committed to attaining this prestigious honor with
this year's submittal. As I have stated before, this award is one
of the highest forms of recognition that a municipal organization
can attain in the area of finance, and I am proud that our staff
has shown the dedication and determination to maintain this
standard.
The 1991 Budget and Work Plan represents a continuation of our
progression of the City's evolution towards program performance
budgeting. The document is presented with the actual program
performance methodology. The advantages - a clearer picture that
the service desired is provided, the amount of service expected,
and a measurement of productivity and effectiveness - will increase
the ability of the board and the citizens to monitor, track and
justify, by activity, the functions of the City. The final
progression in the City's budgeting process towards a true program
performance budget is the elimination of the line item detail. An
additional modification that was approved in 1990 was the adoption
113 WEST MOUNTAIN 72701 501 521.7700
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of a budget adjustment process that provides flexibility among
budget categories, rather than line items.
The 1991 Budget is designed to support the City of
Fayetteville Mission Statement as adopted by the City Board in
1987:
"To have a forward thinking, credible and responsible
government. To provide for our citizens a safe, healthy,
attractive, stimulating community in which to live and
work by delivering the highest quality municipal services
while seeking maximum value for dollars expended. To
have organized and sound deliberations, to develop
reasoned policies with ample opportunity for public
awareness and involvement."
I feel strongly that the 1991 Work Program is as ambitious and
as aggressive a program that this city has ever undertaken. The
issues that we will be facing in 1991 and for years to come demand
this, but will also require that the City proceed with careful
deliberation. As Finance Director, Administrative Services
Director and Assistant City Manager for the last ten years, I have
been committed to providing effective financial planning and
accountability to this city. With the issues that we are faced
with now, this commitment has never been more important. The
challenges we will face - the incinerator lawsuit, the Illinois
River lawsuit, solid waste disposal availability, the cleanup of
the Northwest Arkansas Landfill, and the EPA mandate to
rehabilitate our sewer system, to name a few - require that as a
City, we resolve ourselves to finding solutions.
Balancing this Budget has been a long and grueling task which
has left no one satisfied, and has required that my staff conduct
a thorough examination of the need for services, of service levels,
and a system of service delivery. The Budget meets only the City's
most basic needs in the critical service areas. It does not
provide all the funds necessary for social and cultural needs in a
rapidly growing, vibrant city. Even more importantly beyond this,
we are faced with a critical need for additional police officers
and fire fighters.
As you will remember, we began 1990 with a very bleak picture
of our operating finances, particularly in the general fund. When
I was appointed as Acting City Manager, one of my first priorities
was to begin to reverse the trend of expending reserves in all of
our operating funds. I initiated a service level reduction
program, recommended a number of positions be cut and/or frozen,
and tightened our review and control procedures over budget
expenditures. Cutback management is painful, but it is not
impossible. Yet in doing this, care must be exercised in applying
those cuts -- both in programs and in revenues -- for there are
some programs that can be curtailed without seriously jeopardizing
our City's economic foundation while others are seemingly
indispensable.
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The City's sources pf revenue have simply not kept up with the
growing demand on cost 'of'Services. The'City's unique location has
caused an incredible environmental impact on city user fees.
Beaver Water District, the region's supplier of quality drinking
water, is forced to charge some of the highest rates in the state,
primarily because of the various non -point source pollutants that
enter the lake. The City also has some of the highest sewer rates
in the state, due to the requirement for one of the strictest
effluent permits in the region as imposed by the Environmental
Protection Agency. What this means is that the City cannot
continue at the current service level we are providing with the
same revenue sources we have. Because of this, staff has budgeted
a review of the cost of services provided by the City, which will
either confirm or adjust the fees for services we are supplying.
I have identified six major areas that should be highlighted
for the 1991 Budget year that are significant to the City's
progress and success. This Budget includes:
- A continued commitment to the City's Capital Improvements
Program. The City issued sales tax bonds in the amount of $33
million in late 1990 following a enormous showof support by
the public at the polls. Projects covering the entire City,
including street, sewer rehabilitation, water and parks
projects will be undertaken in 1991, and staff will be placing
a high priority on the success of this program, which contains
$16.4 million in bond issue projects by the end of 1991.
- A further refinement of the City's Public Works Department
organization. Because of the complexities that the city is
faced with in terms of our infrastructure, I am recommending
that the City's Engineering operations be relocated under the
direction of the Public Works Director. The City Engineer
will be responsible for a new program in 1991, the Information
Management program. This program will involve adding one
staff engineer. The program will compile, analyze, and
distribute information relating to the City's infrastructure,
and will be responsible for managing the City's SCADA system
and the computer mapping program. Also, in the Public Works
Department, in an effort to provide more flexibility to our
maintenance forces, I am recommending that the Transportation
Manager be reclassified to operations Manager and eliminating
another management (Utilities Manager) position. The
Operations Manager will be responsible for the day-to-day
maintenance operations of all divisions in the department.
The Wastewater Treatment operations will still report directly
to the Public Works Director.
A refinement of the City's solid waste program. In 1990, this
division streamlined the collection of residential solid waste
by implementing a new routing system. The division will
reduce the work force by six employees and will accomplish
this through attrition in 1991. Along with the new routing
plan, the City has purchased new equipment which enables these
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cut backs in staff to be possible. The Capital Improvements
Construction Fund contains capital to complete the
MRF/transfer station which will reduce the hauling time for
each route. The recycling program and the composting of yard
waste are both still a high priority; by diverting solid waste
from area landfills, we are stressing a positive approach
towards environmental consciousness, while at the same time
using a pragmatic strategy to increase the lifespan of our
landfill options. The 1991 Budget contains funds for
additional drop off containers in the recycling program. The
success of this program has well exceeded our expectations.
- The addition of a municipal hot check collection program I
am recommending what I feel will be a very welcome program to
our City's merchants this year. This program is designed to
make hot check collection within the City more efficient by
handling, through one office, the majority of hot check
misdemeanor cases reported to the City by Fayetteville
merchants. The program, which is scheduled to begin operating
in mid-1991, will be staffed by one coordinator and one
warrant officer. The Hot Check program is expected to handle
up to 1,000 checks per week once in full operation, and I
anticipate that the program will pay for itself within the
first two years.
- The addition of a staff attorney in the City Attorney's
office. I have given careful consideration to the cost
effectiveness of using external attorneys for the many areas
of litigation that the City is currently involved with. As
you know, many of these legal entanglements will not easily be
solved, nor will they be resolved soon. In addition, we
should be completely honest with ourselves that additional
litigation against the City will occur in Fayetteville. I
feel that this position is vital to our interests.
- Continued support for the economic development program The
City has made a major commitment to reversing the trends that
we have experienced in the past of negative growth and poor
commercial marketing strategies. The City's economic
development program is, in my opinion, the future of
Fayetteville, in terms of providing the City with a stable tax
base. We have laid the groundwork for a number of successes
in the future, and we must maintain our resolve to see this
program through.
- Continued commitment to encouraging a more responsive
municipal government. As you know, when appointed to the City
Manager position, I made a commitment to explore all potential
avenues for public expression of opinion by our citizens. I
scheduled numerous public hearings, task forces and ad hoc
committees to receive public input, ideas and support. I feel
that this has been a very successful management and consensus -
building approach and I intend to continue to search for ways
to involve our citizens in 1991.
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Before closing, I wo.uld.,like totak&the opportunity to thank
the entire City Staff for assisting ma in my first year as City
Manager in accomplishing the objectives that we had set out
together. I feel that I have been able to make great strides in
utilizingthe resources of our work force by encouraging their
ideas, and by seeking their participation in a number of different
forums, including employee task forces, committees and individual
efforts. I have tried to provide a forum for their further
educational development when possible, and I believe that the
training that is afforded to them through the City is a positive,
sound investment. Follow-up supervisory training courses are
planned for the Spring of 1991, and intend to continue to look at
training as an ongoing process.
In conclusion, I wholeheartedly submit this budget to the
Board with the confidence that it will assist in accomplishing the
city's goals. It is essential that the City Board, staff and
citizens take the necessary steps to ensure a better Fayetteville.
Finally, I wish to extend my sincere appreciation to the
members of my Budget Staff who have assisted me so well in
assembling this budget. And of course, my appreciation and wishes
of good luck to the City staff who must bear the front-line
responsibilities for implementation.
Respectfully Submitted,
Scott Linebaugh
CitY anager
GENERAL
LGENERAL
CITY OF FAYETTEVILLE, ARKANSAS
CHART OF FUND TYPES
ICITY FUND STRUCTURE
GOVERNMENTAL FUNDS
1
SPECIAL REVENUE FUNDS I DEBT SERVICE FUNDS I
- STREET SALES TAX BOND
- ADVERTISING 8 PROMOTION ARTS CENTER BOND
-OFF STREET PARKING
- ORUG LAW ENFORCEMENT
- CD BLOCK GRANT
- AGING TRANSPORTATION
CAPITAL PROJECT FUNDS
1
- REPLACEMENT
-CAPITAL IMPROVEMENT CONST
- SALES TAX CONSTRUCTION
- ARTS CENTER PROJECT
COMBINED STATEMENT OF BUDGETED REVENUES
EXPENSES AND CHANGES IN FUND BALANCE
All Governmental Fund Types
As noted by the chart above, the City utilizes all four (4) major governmental fund types.
General, Special Revenue, Debt Service, and Capital Projects. As a note of explanation
for the following combined statements, the revenues are listed by major source and the
expenditures are listed by major service. The operating transfers are listed both from and
(to).
Please note that in the debt service fund category, the revenue from the bond issue is
transferred into the capital projects fund category.
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II
• CITY OF FAYETTEVILLE, ARKANSAS
COMBINED STATEMENT OF BUDGETED REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
FOR THE YEAR ENDED DECEMBER 21, 1991
General
• Special Debt Capital
Revenue Service Pro acts
Total
Revenues:
Property Taxes $ 587,900 $ 261,000 $ $ $ 848,900
Sales Taxes 4,046,434 3,300,000 1,800,000 9,146,434
HMR Taxes 537 900 537,900
Franchise Taxes 2214,155 3,214,155
Licenses and Permits 261,000 261,000
Intergovernmental 884274 2005,026 2,889,300
Charges for Services 1,652,929 179,180 1,832,109
Fines and Forfeitures 475,000 475,000
Investment Eamings 109,000 76,100 346,800 1,942300 2,480200
Other - 21,500 400 4,250 26150
Total Revenues.
11,252,192 2059,606 3,646,800 3,752,550 21211,148
Expenditures:
General Administration 931,800 931 800
Administrative Services 4,311,303 4,311,303
Police - - 2,407,310 2,407,310
Fire 1,939,571 1,939,571
Planning Management 647 632 647,632
Public Works - 554,655 - 554,655
Street . 1,736,250 1,736,250
Off Street Parking - 136,085 136,085
City Advertising& Promotion 331,000 331,000
Community Development 665,700 665,700
Aging Transportation 4,000 4,000
Drug Enforcement 219794 219,794
Capital Outlay 14,876,355 14,876,355
Debt Service 3,593,790 3,593,790
Other 300 850 1,150
Total Expenditures
Excess of revenues
over (under) expenditures
10,792,271 3,092,829 3-,,594,090 14 877 205 32,356,395
459,921 (33223) 52710 (11,124,655) (10,645,247)
Other financing sources (uses):
Operating transfers in 322,900 391,371 770,100 1,859,284 3,343,655
Operating transfers out (778,841) (626,800) (1,024,310) (1,282,604) (3,712,555)
Net Other Financing
(455,941) (235,429) (254,210) 576,680 (368,900)
Excess of revenues over (under)
expenditures and other
financing sources (uses) 3,980 (268,652) . (201,500) (10,547,975) (11,014,147)
Fund Balance - Beginning of Year
Fund Balance - End of Year
3,307,561 948267 5,022,955 27 679 380 36,958,163
$ 3,311,541 $ 679,615 $ 4,821,455 $ 17,131,405 $ 25,944,016
VII
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PROPRIETARY
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ENTERPRISE FUNDS
-AIRPORT
- CONTINUING ED. CENTER
- INDUSTRIAL PARK
- WATER & SEWER
-SOLID WASTE
CITY OF FAYETTEVILLE, ARKANSAS
CHART OF FUND TYPES
CITY FUND STRUCTURE
FUNDS
INTERNAL SERVICE FUNDS I 1
- MANAGEMENT FUND
- SHOP
-CITY MAINTENANCE
1
TRUST FUNDS
FIDUCIARY FUNDS
-POLICE PENSION
- FIRE PENSION
- PUN. JUDGE RETIREMENT
-WALTON ARTS CENTER ENDOW.
AGENCY FUNDS
- RETURNED CHECK
- PAYROLL
- PUN. COURT - CITY
- PUN. COURT - COUNTY
- PUN. COURT - 5M. CLAIMS
- PUN. COURT - CIVIL
COMBINED STATEMENT OF BUDGETED REVENUES
EXPENSES AND CHANGES IN FUND BALANCE
All Proprietary Fund Types and Similar Trust Funds
As noted by the chart above, the City utilizes the Enterprise and Internal Service category
in the Proprietary fund type, and the Trust and Agency category in the Fiduciary fund
type. In reference to the following combined statements, the revenues are listed by major
source and the costs and expenses are listed by type, depreciation, non-operating revenue
and (expenses), transfers from and (to), and net income.
VIII
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CITY OF FAYEITEVILLE, ARKANSAS
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCE
ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS
FOR THE YEAR ENDED DECEMBER 31, 1991
Operating Revenues:
Airine Fees
Parking Revenues
Rent and Leases
Sanitation Fees
Water Sales
Sewer Service Charges
Maintenance Pool Charges
Shop Charges
Management Service Charges
Conhibitions
Property Taxes
State Insurance Refund
Court Fines and Fees
Investment Eamings
Other
Total Operating Revenues
PROPRIETARY FUNDS
FIDUCIARY
FUNDS
INTERNAL PENSION
ENTERPRISE SERVICE TRUST TOTAL
$ 232,088 $
150,000
423,643
1,856,760
5,934,500
5,688,740
100
113,248
2,591,100
2 018 411
1,059,628
$ $ 232,088
150,000
423,643
1,856,760
5,934,500
5,688,740
2,591,100
2 018 411
1,059,628
258,000 - 258,000
279,560 279,560
234,770 234,770
70,000 70,000
625,150 625,250
1,160 114,408
14,399,079 5 669139 1,468,640 21,536,858
Operating Expenses:
Personnel Services - 1,450,484 2,800,254 4,250,738
Material and Supple, 267254 622,784 600 890,638
Contractual Services. 13,007,759 1,626,743 78,034 14,712,536
Maintenance 186,337 117,687 304,024
Pension Benefits 725,000 725,000
Total Operating Expenses
14,911,834 5,167,468 803,634 20,882,936
Operating Income Before Depreciation (512,755) 501,671 665,006 653,922
Depreciation Expense 4,570,406 791 337 5,361,743
Operating Income (Loss)
(5,083,161) (289,666) 665,006 (4,707,821)
Nonoperating Income (Expenses)
State Tourist Taxes 255,000 255,000
Interest Income 847 850 42,100 889,950
Interest Expense & Fees (654,342) (654,342)
Other 20,000 20,000
448,508 62,100 0 510,608
Other Financing Sources (Uses)
Operating Transfers In 558,900 45,000 603,900
Operating Transfers Out (300,000) (300,000)
Net Income (loss)
Retained Earnings - Bagitning of Year
Retained Earnings - End ofYear
258,900 45,000 0 303,900
(4,375,753) (182,566) 665,006 (3,893,313)
9,734,959 1,261,238 10,297,417 21,293,614
5,359,206 1,078,672 10,962,423 17,400,301
Reserve for Incinerator - Beginning of Year 2,204,704 2,204,704
Revenues 743,280 743,280
Expenses - (500,000) (500,000)
Reserve for Incinerator - End of Year
Contribu5ona - Beginning ofYear
Capital Contribiiions
Contributions - End of Year
2,447,984
0 0 2,447,984
70,850227 2,380,853 73230,880
6,494,325 724,976 7219,301
77,344,552 3,105,629 0 80,450,181
Total Fund Equity - End of Year $ 85,151,742 $ 4,184,301. $ 10.962,423 $ 100,298,466
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GETTING TO KNOW OUR CITY
The City of Fayetteville, Arkansas, the county seat of Washington County, is situated in
the northwest corner of the state some thirty miles east of the Oklahoma border and
ninety miles south of the Missouri state line. Situated in the midst of the magnificent
Ozark Mountains, Fayetteville enjoys nature's seasonal changes to the fullest, with a
climate that is pleasant.
Fayetteville, a 1828 pioneer settlement, achieved town status in 1835 when the area was
surveyed into lots and sold at public auction. By 1841, Fayetteville was an incorporated
city with the mayor conducting official business out of his home. Today, Fayetteville's
city government is headed by a full-time City Manager and a seven member City Board,
elected to serve four year terms. Full citizen services are offered by over 300 well-
trained and well-equipped city employees in all City departments.
The 1990 census reported Fayetteville with a population of 42,099, including residents
of the Fayetteville campus of the University of Arkansas As the largest and oldest
institution of higher learning in the State, the University has been located in Fayetteville
over 100 years. But, while Fayetteville is a university community with a unique small
town charm, its attractions, interests and resources make Fayetteville a cosmopolitan
center of trade and commerce in Northwest Arkansas.
Fayetteville continues to experience an enormous amount of economic growth. The City
has an exceptionally strong economy based on a sound mix of agricultural, retail,
industrial, educational, and commercial trade. Some of the existing industries in the City
are involved in the manufacturing of truck springs, clothing and wood products,
fabricated steel towers, food products, highway building products, printed forms,
electronic musical instruments, refrigerated truck bodies, industrial brushes and tools, to
name just a few.
Fayetteville has a number of outstanding medical facilities to serve its citizens and the
entire area. Washington Regional Medical Center, City Hospital and the Veterans
Administration Hospital serve a wide variety of needs to the people of Northwest
Arkansas, from acute illness and one -day surgeries to specialized and long-term health
care. Charter Vista Hospital provides a 65 -bed private facilities for treatment of mental
disorders and chemical dependencies.
The Fayetteville school system consist of eight elementary schools, two junior high
schools and two high schools. Parochial schooling is offered as well as a center for
mentally retarded and/or developmentally disabled children. Recreational facilities
abound in Fayetteville with a total of 24 parks in the City and a number of lakes and
streams in the surrounding area for sporting enthusiasts of all kinds and ages.
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CITY BUDGETORGANIZATIONAL STRUCTURE
' FUND In governmental accounting, a fund is a sum of money constituting
a separate accounting entity, created and maintained for a particular
' purpose and having transactions subject to legal or administrative
restrictions. A separate budget is provided for each fund.
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DEPARTMENT Departments are the major organizational subdivisions. They have a
broad overall purpose. The City of Fayetteville is organized into six
' departments: General Administration, Administrative Services,
Police, Fire, Public Works, and Planning Management. Each
Department has a director who reports to the City Manager.
DIVISION . Divisions are the major functional sub -divisions of the City. Each
Division has been assigned to one of the Departments listed above
' according to the type of activity it performs. For example, the Solid
Waste Division is part of the Public Works Department. In addition,
' each Division Head has developed a list of objectives and program
performance measures which are utilized by management in
evaluating the overall effectiveness of individual programs.
PROGRAM Programs are the operating units within the Division. Each program
represents a specific type of activity within its Division aimed at
' providing a service for which the City is responsible. For example,
the Solid Waste Division contains the following programs:
Administration, Commercial Collection, Residential Collection, and
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Recycling.
' CATEGORY Within each program, each line item is grouped into a broad
category of related expenditures. The budget for each program is
listed by categorical total. Examples of a category include:
Personnel Services, Materials & Supplies, Contractual Services,
Maintenance, Transfers, Depreciation, and Capital.
LINE ITEM This is the detailed classification of an expenditure by type of item.
The line item or account number is the level of greatest detail for
any expenditure. Examples of the line item are the Minor
Equipment Account and the Motor Pool Charges Account.
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CITY OF FAYETTEVILLE
BUDGET PHILOSOPHY
• Maintain an undesignated fund balance
of at least 10% of operating expenses
for all Governmental Fund types and a
Cash and investments balance of at
least 10% of operating expenses for
Enterprise Fund types.
• To accurately project resources by fund
based on economic assumptions
established by the budget & research
staff.
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• All City programs will be systematically
reviewed for the service level needed,
the service level projected to be
provided, and the cost effectiveness of
the program.
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Division Heads
Make Revisions By
August 17
Department Directors
Male
Redone
Revision, Made By
Appropriate Personnel
May. 24
Distribute Budget
Proparatdn Manual
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June 20, 21
June 26, 27
Budget Training
August 6
DMelon Hoods
Submit Budget to
Department Directors
August 24
Department Directors
Submit Budgets to
Budget Staff for Review
October 19
Budget Staff Presents
Budget Requests To
City Manager
City Manager
Reviews Budget
November 6
Fret Public Hearing on
Community Development
Budget
November 7
City Manager Presents
Budget to the Budget Staff
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November 20
Plan CD Budget on
the Agenda for Approval
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Annual Budget Presented
to the Board of Directors
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January 30. 1991
Boats Meeting
To Approve 1991 Budget
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THE BUDGET PROCESS
The annual budget is a fiscal plan which presents the services which will be provided to the
community and the funds needed to perform these services. This Budget is presented on a
GAAP basis which allows for fair presentation of the financial position for the City of
Fayetteville. The type of service and the level of service is defined by the use of program
objectives, which are further defined by performance measures. The City Manager is
responsible for formulating the fiscal plan and presenting it to the Board of Directors for
approval and adoption. The key steps and dates in this process for the 1991 budget are
described below:
1. Budget Preparation Package, May 1990
The budget preparation package was distributed to all Department Directors and Division
Heads. This represents the second year of the implementation of a program performance
budget process. The package included a detailed manual with the budget preparation
calendar, examples of all forms and instructions for completing these forms to request
funding for 1991. In addition, target budgets were set for each fund and/or program.
The target budget excluded capital requests and new personnel requests. (These items
are considered separately). Two sets of training sessions were conducted by the Budget
staff in May and June to cover instructions for the completion of appropriate forms for
the budget and capital improvements program and to review the budget calendar.
2. Capital Requests & New Personnel Requests Forms, July 1990
These forms were prioritized through a series of Department Director and Budget staff
meetings. Approval of the requests were based on a review of prioritized lists by
Department Directors and Budget staff to see if original cost and continuing cost were
within the available funding range. All capital items with an original cost that exceeds
$5,000 must appear in the 5 -Year Capital Improvements Program.
3. Budget Workpapers Submitted by Division Heads, August 1990
The Department Directors returned the forms requesting 1991 funding to the budget
office. The budget office then verified that the forms were submitted correctly. A
Preliminary Department Director Requested Budget was compiled and given to the City
Manager for review.
4. Analysis of Each Proposed Program Budget, October - November 1990
During this period, the City Manager held meetings with all Department Directors. At
these meetings, the submitted program budgets were evaluated in their entirety and
additions and cuts were made to balance the funds with the service requirements. The
1991 City Manager Proposed Budget and Work Program was the result of this process.
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5. Consideration and Approval of the Budget, December 1990 - January 1991
A special workshop is to`be held in December at which time the Board of Directors
1 reviews, asks questions, and makes revisions to the proposed budget. The Budget is
scheduled to be considered for adoption at the meeting in late January, 1991.
6. Implementing the 1991 Budget, January 1991
I. Workpapers are created and distributed to allow each division head to split their budget
into the projected funding level needed for each month. These workpapers are collected
and input into the computer system to assist in the control of the adopted budget.
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In 1990, the Budget staff also coordinated three public hearings which are designed to serve as
1 a forum for public discussion on the level of city services (June 1990), capital improvement
projects (August 1990), and on the City. Manager's Proposed Budget (December 1990).
These public hearings are considered an essential part of the budget process as they are designed
to solicit feedback from the public on city operations and services.
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THE BUDGET DOCUMENT
The City of Fayetteville's budget document is a seven -part presentation consisting of:
Introduction
Budget Summary
Fund Summary
Debt Position
Program Summaries by Department '
Capital Improvement Program
Appendix
THE INTRODUCTION
The Introduction section begins with the City Manager's Budget Message setting forth the 1
budgetary plan and objectives for 1991. The Introduction Section provides the reader with the
procedural insight into how the budget is prepared and the City's financial philosophy. It also
provides the reader with a brief synopsis of the City's major budgetary components by graphic
display and detail schedules.
BUDGET SUMMARY
The Budget Summary section contains a combined expenditure schedule for all programs within
a division. The divisions are separated into departments which simulates the organizational
structure of the City. The summary of each division includes a brief description of the major
areas of responsibility. A list of expenditures by category, compares Actual 1989, Budgeted t
1990, Estimated 1990, and Budgeted 1991. In addition, a pie chart is included which depicts
the percentage of individual division expenditures as it relates to the budgeted 1990 departmental
expenditures.
FUND SUMMARY
The Fund Summary contains all or part of the following information for each fund:
(a) Projected Fund Balance
(b) Revenue Detail
(c) Expenditure Summary
DEBT POSITION
This section contains a schedule of the projected debt position for the City of Fayetteville as of '
December 31, 1990. Information concerning general obligation and revenue bond debt is
included. In addition, the impact of the issuance of the Series 1990 Capital Improvement bonds
is addressed.
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' PROGRAM SUMMARIES BY..DEPARTMENT
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This section consists of the six major departments: General Administration, Administrative
Services, Police, Fire, Planning Management, and Public Works. Each departmental summary
contains the following:
(1) Organizational Structure (tab)
(2) Narrative
(3) 1990 Budgeted Expenditures Vs.
(4) Overall Program Summary
(5) Personnel Summary
(6) Program Information:
1991 Proposed Budget
(a) Program Description
(b) Program Analysis
(c) Staffing Totals
I. (d) Categorical Expenditure Totals
(e) Revenue Sources
(f) Program Objectives
' (g) Performance Measures
(h) Expenditure Summary by Account.(1989-1991)
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CAPITAL IMPROVEMENTS PROGRAM
' The City of Fayetteville compiles a separate 5 -Year Capital Improvements Program (CIP). This
document is updated on an annual basis. The budget contains summary schedules, a
comprehensive detail (which lists all planned projects), and a priority listing of projects by
year/by funding source.
' APPENDIX
' The Appendix contains a glossary, personnel summary by department, and index. The Glossary
provides definitions of frequently used budgeting and accounting terms. The personnel summary
compares staffing levels during the past four years by department. The Index cross-references
' the budget document by division or activity/program.
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ADMINISTRATIVE PROCEDURES
TO ADJUST THE APPROVED BUDGET
BR -1.0 PURPOSE:
The procedures outlined in this section define, standardize and set forth responsibilities for
budget adjustments.
BR -1.1 DEFINITION AND EXPLANATION: '
A budget adjustment is a change in the authorized budget, either revenue or expense. A budget '
adjustment transfers a specific dollar amount from one line item or capital item within a line
item to another, thereby decreasing the budget for one line item or capital item and increasing
another. Since a budget adjustment is a change in allocated funds, great care must be taken and
only changes for good reason will be accepted.
All Department Directors & Division Heads are mandated to stay within each major category
for each operational program budget as adopted and to stay within the total budget, by project,
within the line item for any capital programs. Neither the Accounting or Purchasing Offices
will process payments or purchase orders, which will cause a category to be over the annual
budget amount.
Each line item, in the budget, is grouped into a category (i.e. Personnel Services, Materials &
Supplies, Contract Services, Maintenance, Capital, etc.). Budget adjustments will only be
required in the following instances:
1) When the budgeted amount ner category is exceeded (an offsetting adjustment must be
made from a line item in another category or program).
2) When the budgeted amount per operational program is exceeded (an offsetting adjustment
must be made from another operational program or fund balance).
3) When the budgeted amount for a capital project is exceeded (an offsetting adjustment
must be made from: another capital project within the same line item, another line item,
another program, or fund balance).
Any changes in the personnel services category must meet the City's policy for raises,
promotion, and staff increases.
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BR -1.2 TYPES OF BUDGET ADJUSTMENTS
There are basically five (5) types of budget adjustments. These are:
A. Adjustments between major categories in an operational program, between capital
projects, or to an operational program, up to $1,000, may be approved by the
Budget Coordinator;
' B. Adjustments between major categories in an operational program or between
capital projects, for $1,001 to $10,000, may be approved by the Administrative
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Services Director;
C. Adjustments to the program which total less than 5% of the total operational
program budget may be approved by the City Manager;
D. Adjustments which exceed 5% of the total operational program may be approved
by the Board of Directors;
E. Adjustments to a category within a program which exceed $10,000 may be
approved by the Board of Directors. This includes capital projects within a line
item, between major categories within an operational program, or between
operational programs.
' Adjustments to an item, project, or program are considered to be cumulative. Therefore, a
' single adjustment may meet the criteria for one type of adjustment, but fall into another type due
to prior adjustments to the same item, project, or program. The Budget Coordinator shall have
the authority to make the final determination as to which type of adjustment is necessary.
Adjustments to an operational program's total budget must be justified by modifying program
objectives and performance measures. These items must be submitted with the budget
' adjustment and approved simultaneously.
BR -1.3 RESPONSIBILITIES AND PROCEDURES
' It is the responsibility of each Department Director or Division Head to prepare his/her
adjustment whenever required, obtain all the required signatures, and return the form to the
Budget Coordinator.
Following review by the Budget Coordinator, the adjustment is either processed through the
' Budget & Research Office, or returned to the Division Head requesting the adjustment for
placement on the agenda. It is the responsibility of the City Manager to present these the
adjustments to the Board of Directors and advise them of any consequences.
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BR -1.4 PREPARATION OF THE BUDGET ADJUSTMENT FORM:
Use of the budget adjustment form will provide the following:
1. Documentation for revisions to the approved budget;
2. Documentation of proper approval and authorization by the Budget Coordinator,
Department Director, City Manager, and the Board of Directors as required; and
3. Uniformity in adjustment requests.
All information on
the budget
adjustment form must be completed by
the Department Director
or Division Head
requesting
the adjustment prior to receiving the
approval of the Budget
Coordinator.
Instructions to complete the triplicate form are as follows:
1. Budget Year - the current year
2. Department - the department of the division head initiating the request
3. Division - the division of the individual initiating the request
4. Program - the program that is in need of the increase
5. Date Requested - the current date
6. Project & Item - list the project and item needed with a brief description
7. Justification of the Increase - Explain the reason for the change in the adopted budget
(the cost effectiveness and/or the service it would provide, etc.)
8. Project or Item Deleted - List the item(s) to be deleted, with a brief description
9. Justification of the Decrease - Explain how the decrease will effect the current operations
or objectives of the program. Account Title - Fill in the appropriate title of the account
being adjusted. If more than one account is listed, information must be kept in a
consistent order. A blank sheet of paper can be used if needed.
11. Account Number - Fill in the account number, which corresponds to the account title(s).
12. Requested By - the signature of the division head initiating the request
13. Budget Coordinator - the signature of the Budget Coordinator
14. Department Director - the signature of the department director from the department in
which the request is being made
15. Administrative Services Director - the signature of the Administrative Services Director
(if necessary)
16. City Manager - the signature of the City Manager (if necessary)
17. Budget Office Use Only - to be completed by the budget staff
Once the adjustment has received the approval of the Budget Coordinator, it will be returned to
the requesting Division Head for further approval and/or to be included in an agenda item.
Approval signatures should be obtained in the order in which they appear on the budget
adjustment form. Once final approval has been received, the form should be returned to the
Budget Office for processing. The Division Head should keep the 3rd copy of the triplicate
form for his/her records. The two remaining forms will be distributed by the Budget Office,
after processing as follows: 1) Original - Budget Office and 2) 2nd Copy - Department
Director.
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CITY OF AYETTEVILLE1 ARKANSAS
• REVENUES & EXPENSES - ALL FUND TYPES
• Millions
$60
$40
$20
1984 1985 1986 1987 1988 1989 1990 1991
This graph includes all resources, revenues, operating revenues, non -operating revenues,
uses, expenditures, operating expenses, depreciation, amortization, and non -operating
expenses for all funds in the budget. This graph does not include any transfers.
The 1990 revenues reflect the receipt of $33,019,000 in bond proceeds which are to be
utilized for city-wide capital improvements. In 1991, the City will be utilizing
approximately $7.5 million of bond proceeds. In addition, about $3.8 million is
designated to be spent for pay-as-you-go sales tax construction projects in 1991.
xx'
CITY OF FAYETTEVILLE, ARKANSAS
MAJOR OPERATING REVENUES AND EXPENSES
Millions
$35 -
REVENUE '�
$30- ® EXPENSE J
$25
$15- i
$10- M\\\\\ xER _NE
$5
1984 1985 1986 1987 1988 1989 1990 1991
The major operating funds for the City of Fayetteville are:
1) General Fund
2) Street Fund
3) Water & Sewer Fund
4) Solid Waste Fund
5) Airport Fund
This graph includes all resources, revenue, operating revenues, uses, expenditures, operating
expenses, and depreciation & amortization for the major operating funds.
The graph does not include any transfers, non -operating revenues and expenses, or accounts
which close to reserved balances.
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' $12
$10
I
$8
$6
$4
$2
' $0
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CITY OF FAYETTEVILLE, ARKANSAS
GOVERNMENTAL REVENUES BY SOURCE
Millions
1982 1983 1984 1985
SALES TAX
PROPERTY TAX
1988 1989 1990 1991
1986 1987
FRANCHISE TAX
® INTERGOVERNMENTAL
1
This graph includes sales tax, property tax, franchise tax, and intergovernmental revenue for
Governmental Funds.
Sales tax revenues are received from the one cent city sales tax, which is pledged to capital
' improvements, and the city's portion of the county sales tax, which is utilized by the General
Fund. '
' The City receives franchise taxes from the following sources: SWEPCO, Southwestern Bell
Telephone; Arkansas Western Gas, Warner Cable, Ozarks Electric, and in lieu of tax for water,
sewer and solid waste fees. These revenues are utilized by the General Fund.
' Property tax revenues are utilized by the City's General Fund, Street Fund, Police Pension
Fund, and. Fire Pension Fund. The real estate property tax millage is 3.10 mills. The personal
'property tax millage is 3.20 mills.
The increase in Intergovernmental Revenue from 1984 to 1985 was due to the EPA's matching
grant for the Wastewater Treatment Plant. The primary source of intergovernmental revenue
is state tumback, which is utilized by the General Fund and Street Fund.
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CITY OF FAYETTEVILLE, ARKANSAS
USER FEES BY SERVICE
Millions
$7-
$6
$5
$4
$3
$2
$1
$0
1984 1985 1986 1987 1988 1989 1990 1991
WATER
SALES
® SEWER SERVICE CHARGE
SOLID
WASTE FEES
O
This graph includes user fees for water sales, sewer service charges, and solid waste fees.
Water sales are expected to increase significantly in 1991, largely because of pass through
rate increases from the Beaver Water District. Sewer services charges will increase
approximately 5 %, due to the increased cost for strict compliance with EPA imposed
effluent charge levels. Currently, solid waste fees are under study by staff. A proposal
for an amended rate structure is expected to be published in early 1991.
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CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL EXPENDITURES
Millions
$30
$25
$20
$15
$10
$5
$0
1984 1985 . 1986 1987 1988 1989 1990 1991
4
This graph includes all capital expenditures in Governmental Fund types and all capital
purchases in Proprietary Funds. Total projected capital expenditures in 1991 are expected
to be approximately $21 million. This expense is due primarily to the continued
implementation of the capital. improvements program.
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city OF FAYETTEVILLE, ARKANSAS
SOURCES OF FUNDS FOR 1991
14 FRANCHISE TAX 6.46%
$0,214.165 SALES TAX 16.41%
60,604,004
li PROPERTY OPERTY TAX
31,128,400
FUND BALANCE 24.70% - -- - -- -
614.692.070
SEWER SERVICE 9.64%
66.608.740
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INTEREST 6.26%
56.105.460
MISCELLANEOUS 0.14%
41,800,508
INTERGOVERNMENTAL 6.18%
48,819.070 CH AR DES FOR SERVICE 14.52%
44,647,979
V✓ATER SALES 10.00% - SANITATION FEES 0.16%
50,904,600 &1.850.iOO
$59,005,628 -
USES OF FUNDS FOR 1991
CONTRACT SERVICES 37.8
$22,343,670
MAINTENANCE 1.13
$684,073
DEBT SERVICE
$4,248,13:
CAPITAL 23.67%
$13,909,620
MATERIALS & SUPPLIES 2.34%
RSONNEL 18.81%
$11,099,910
$59,005,628
DEPRECIATION 9.09%
$6,381,743
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CITY OF FAYETTEVILLE, ARKANSAS
REVENUES & EXPENSES - ALL FUND TYPES
Millions
$80-
$60
$40
$20
1984 1985 1986 1987 1988 1989 1990 1991
This graph includes all resources, revenues, operating revenues, non -operating revenues,
uses, expenditures, operating expenses, depreciation, amortization, and non -operating
expenses for all funds in the budget. This graph does not include any transfers.
The 1990 revenues reflect the receipt of $33,019,000 in bond proceeds which are to be
utilized for city-wide capital improvements. In 1991, the City will be utilizing
approximately $7.5 million of bond proceeds. In addition, about $3.8 million is
designated to be spent for pay-as-you-go sales tax construction projects in 1991.
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CITY OF FAYETTEVILLE, ARKANSAS
MAJOR OPERATING REVENUES AND EXPENSES
Millions
$35
$30
$25
$20
$15
$10
$5
$0
1984 1985 1986 1987 1988 1989 1990 1991
The major operating funds for the City of Fayetteville are:
1) General Fund
2) Street Fund
3) Water & Sewer Fund
4) Solid Waste Fund
5) Airport Fund
This graph includes all resources, revenue, operating revenues, uses, expenditures, operating
expenses, and depreciation & amortization for the major operating funds.
The graph does not include any transfers, non -operating revenues and expenses, or accounts
which close to reserved balances.
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CITY OF FAYETTEVILLE, ARKANSAS
GOVERNMENTAL REVENUES BY SOURCE
Millions
$12-
$10
$8
$6
$4
$2
$0
1982 1983 1984 1985 1986 1987 1988 1989 1990 1991
SALES TAX
®
FRANCHISE TAX
PROPERTY TAX
INTERGOVERNMENTAL
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I
This graph includes sales tax, property tax, franchise tax, and intergovernmental revenue for
Governmental Funds.
Sales tax revenues are received from the one cent city sales tax, which is pledged to capital
' improvements, and the city's portion of the county sales tax, which is utilized by the General
Fund.
The City receives franchise taxes from the following sources: SWEPCO, Southwestern Bell
Telephone, Arkansas Western Gas, Warner Cable, Ozarks Electric, and in lieu of tax for water,
sewer and solid waste fees. These revenues are utilized by the General Fund.
Property tax revenues are utilized by the City's General Fund, Street Fund, Police Pension
Fund, and Fire Pension Fund. The real estate property tax millage is 3.10 mills. The personal
property tax millage is 3.20 mills.
The increase in Intergovernmental Revenue from 1984 to 1985 was due to the EPA's matching
grant for the Wastewater Treatment Plant. The primary source of intergovernmental revenue
is state turnback, which is utilized by the General Fund and Street Fund.
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CITY OF FAYETTEVILLE, ARKANSAS
USER FEES BY SERVICE
Millions
$7-
$6
$5
$4
$3
$2
$1
$0
1984 1985 1986 1987 1988 1989 1990 1991
WATER
SALES
® SEWER SERVICE CHARGE
SOLID
WASTE FEES
O
This graph includes user fees for water sales, sewer service charges, and solid waste fees.
Water sales are expected to increase significantly in 1991, largely because of pass through
rate increases from the Beaver Water District. Sewer services charges will increase
approximately 5%, due to the increased cost for strict compliance with EPA imposed
effluent charge levels. Currently, solid waste fees are under study by staff. A proposal
for an amended rate structure is expected to be published in early 1991.
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL EXPENDITURES
Millions
$30
$25
$20
$15•
$10
$5
$0
1984 1985 1986 1987 1988 1989 1990 1991
This graph includes all capital expenditures in Governmental Fund types and all capital
purchases in Proprietary Funds. Total projected capital expenditures in 1991 are expected
to be approximately $21 million. This expense is due primarily to the continued
implementation of the capital improvements program.
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CITY OF FAYETTEVILLE, ARKANSAS
SOURCES OF FUNDS FOR 1991
FRANCHISE TAX 0.40%
&A. 1114188
FUND BALANCE 24.70%
•14.602.870
MISCELLANEOUS 8.11
51.880.808
INTERGOVERNMENTAL
$8,970.070
RWER BALES 10.08%
a 4,0 00
SALES TAX 18.41%
DPERTV TAX 1.41%
61.,28,480
SEWER SERVICE 9.64%
*5,888.740
INTEREST 8.26%
*8.108,400
B FOR SERVICE 14.82%
58.807.070
SANITWION FEES 8.18%
51.800.700
$59,005,628
USES OF FUNDS FOR 1991
CONTRACT SERVICES 37.8
$22,343,870
MAINTENANCE 1.13
$664,073
DEBT SERVICE
$4,248,13'.
CAPITAL 23.57%
$13,909,820
MATERIALS & SUPPLIES 2.34%
w, ,Tin 26D
RSONNEL 18.81%
$11,099,910
$59,005,628
DEPRECIATION 9.09%
46,361,743
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General Administration
Department
City Manager Division
City Manager
City Attorney Division
Legal
City Prosecutor Division
Municipal Court Cases
Circuit Court Cases
Hot Check Program
Municipal Judge Division
Municipal Judge
Economic Development
Economic Development
Communications Division
Central Dispatch Center
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CITY MANAGER DIVISION
The City Manager is appointed by, and serves at the pleasure of,
the City Board. The City Manager's Office consists of
professional, administrative and clerical support staff to
coordinate effective overall management of City operations.
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The goals of the City Manager's Office include the provision of
professional leadership in the administration and execution of
policies and objectives formulated by the City Board, the
development and recommendation of alternative solutions to
community problems for Board consideration, and the planning and
development of new programs to meet the future needs of the City.
Actual Budget Estimated Budget
1989 1990 1990 1991
Personnel Services 126,162 123,474 121,632 141,004
Material & Supplies 4,293 8,407 7,400 6,418
Contract Services 54,006 63,235 59,750 50,921
Maintenance 1,873 2,457 2,055 1,811
Transfers 0 0 0 0
Depreciation 0 0 0 0
Capital 2,257 3,957 3,957 0
188,591 201,530 194,794 200,154
City Attorney (16.4%)
City Meager (18.1%)
City Prosecutor (19.4%)
Municipal Judge (4.9%)
Communications (25A%)
Economic Development (15.9%)
GENERAL ADMINISTRATION DEPARTMENT
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CITY ATTORNEY DIV'TSION
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' The City Attorney is hired by the City Manager. The City
Attorney's Office provides legal services to the City Board and the
various City operating departments as well as representing the City
in civil cases. The City Attorney also serves in an advisory
' capacity by interpreting federal, state, and local laws as they
pertain to the conduct of City business and services.
IActual Budget Estimated Budget
1989 1990 1990 1991
Personnel Services 83,803 78,677 77,907 107,644
Material & Supplies 2,294 2,900 1,273 3,550
Contract Services 101,221 86,056 47,381 70,018
Maintenance 193 450 415 388
Transfers 0 0 0 0
Depreciation 0 0 0 0
I Capital 0 0 0 0
187,511. 168,083 126,976 181,600
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ICity Prosecutor (19-4%)
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Municipal Judge (4.9%)
City Attorney (16.4%)
City Manager (18.1%)
,n_• •% r'W �•/:.•�I.Y•• 1 14i
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;;.ice•.;.'-':�' Communications (25.4%)
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Economic Development tli.S noJ —" "d
GENERAL ADMINISTRATION DEPARTMENT
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CITY PROSECUTOR DIVISION
The City Prosecutor division is responsible for preparing and
prosecuting all cases brought before the Municipal and Circuit
Court. Generally cases are brought to the Municipal Court by the
Fayetteville Police Department, University Police Department,
other City departments, and private residents. In addition, this
division is responsible for the collection and prosecution of hot
check cases in the City
Personnel Services
Material & Supplies
Contract Services
Maintenance
Transfers
Depreciation
Capital
Actual Budget
1989 1990
Estimated Budget
1990 1991
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76,891 88,994 89,028 142,241
5,320 7,548 6,788 12,320
9,679 10,072 9,889 57,287
984 1,391 1,012 2,570
0 0 0 0
0 0 0 0
2,472 0 0 0
95,346 108,005 106,717 214.418
City Attorney (16A%)
City Manager (18.1 %)
City Prosecutor (19.4%)
Municipal Judge (4.9%)
Communications (25.4%)
Economic Development (15.9%)
GENERAL ADMINISTRATION DEPARTMENT
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' MUNICIPAL JUDGE DIVISION
tlt �„aa M1\i. Y F a1� YAYrp
' The Municipal Judge is a part-time elected position which is
responsible for the adjudication of all criminal and civil cases.
As the caseload increases, so does the amount of time required of
this position: This division's purpose is to provide fair and
' prompt resolution of all criminal and civil cases filed in
Municipal Court.
Actual Budget Estimated Budget
1989 1990 1990 1991
Personnel Services 45,263 50,634 46,815 47,117
Material & Supplies 58 100 75 75
Contract 'Services 4,678 4,485 8,201 7,290
' Maintenance 0 0 0 0
Transfers 0 0 0 0
Depreciation 0 0 0 0
' Capital 0 844 844 0
49,999 56,063 55.935 54.482
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' City Attorney (16.4%)
4.•.. :ity Manager (18.1 %)
' City Prosecutor (19.4%)
_ S %., iii , r ' M1: 11\' 111 . .� , I y
I. Y ,.,-t lil �' yip• IYi r .•
iyT A.'
' Municipal Judge (4.9%) ;; '' ,e4
\ 1. :=r;y,g1Y' (:n-nraunications (25.4%)
Economic Developm&.0 i .:
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ECONOMIC DEVELOPMENT DIVISION
The Economic Development division is the principal unit for
directing energies toward fostering and furthering economic
opportunities in the City of Fayetteville. The role of the
division is to efficiently and effectively provide analytical,
technical, and planning skills required to support a coordinated
City economic development program.
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Actual
Budget
Estimated
Budget
1989
1990
1990
1991
Personnel Services 56,102 80,103 68,161 95,722
Material & Supplies 1,201 9,400 9,400 2,000
Contract Services 29,216 96,241 52,691 74,075
Maintenance 4,597 3,400 850 4,000
Transfers 0 0 0 0
Depreciation 0 0 0 0
Capital 11,811 13,875 22.810 0
102,927 203,019 153,912 175,797
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City Attorney (16A%)
City Manager (18.1%)
City Prosecutor (19.4%)
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Municipal Judge (4.9%) r;
Communications (25.4%)
Economic Development (15.9%)
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COMMUNICATIONS. DIVISION
The Communications division is responsible for dispatching and/or
call taking for police, fire, city services, and other agencies
which include 9-1-1 calls.
Actual
Budget
Estimated
Budget
1989
1990
1990
1991
Personnel Services
Material & Supplies
Contract Services
Maintenance
Transfers
176,758
8,170
14,015
1,600
0
235,279
.6,105
33,485
6,166
0
235,279
6,105
29,747
4,007
0
248,138
5,421
22,800
4,787
0
Depreciation ,-
0
0
0
0
Capital
12,084
4,000
4,000
0
212,627
285,035
279,138
281,146
City Attorney (16.4%)
::ity Manager (18.1%)
City Prosecutor (19.4%)
Municipal Judge (4.9%) .. �.• •
—. , •�.', .A (..
f+:
..y/ Cra -nunications (25.4%)
Economic Development t1i 9',b, ' " L ,. ;,.%''
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GENERAL ADMINISTRATION DEPARTMENT
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Administrative Services
Department
Administrative Services Director Division
Administrative Services Director
Personnel Division
Administration
Employee Development
Recruitment and Selection
Finance Division
Accounting and Audit
Budget and Research
Procurement
Risk Management
Application Support
Operations
Internal Auditing Division
Internal Auditing
Building Maintenance Division
General Maintenance
Janitorial
City Clerk Division
Recording & Custodian of Records
Municipal Court Division
Criminal Case
Probation & Fine Collection
Small Claims & Civil Case
Water Services Division
Utility Billing
Revenue Collection
Meter Reading
Customer Service
Meter Maintenance
Capital Expenditures
Shop Division
Vehicle Maintenance
Capital Expenditures
Animal Shelter Division
Patrol/Emergency Response
Animal Control
Miscellaneous Division
Miscellaneous
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ADMINISTRATIVE SERVICES DIRECTOR DIVISION
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' The Administrative Services Director division is responsible for
overseeing all policy development in the Administrative Services
Department and to assist the City Manager in coordinating and
providing leadership with City-wide projects and operations.
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Actual Budget Estimated Budget
' 1989 1990 1990 1991
Personnel Services 97,965 105,032 74,580 97,185
Material.& Supplies 1,585 2,700 3,231 4,100
'
Contract Services 8,240 9,212 8,036 10,575
Maintenance 404 750 888 1,152
Transfers 0 0 0 0
I. Depreciation 0 0 0 0
Capital 0 0 O 0
108,194 117,694 86,735 113,012
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Administrative Services Director (1.3%)
• - - - - -
Animal Seni[+1 .: 4' 1 ^�� \I n, 1:2
" 590)
' Building Maintenance - '. ,
• CityClcrk (1.": !'. I
Finance (7.9%)
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,t irA1. I 1 I 111 ,
- Water&SewerServic (10.8%)
' \, Personnel (3.2%)
Miscellanous 1'1L: •,•` _ `_ „ Municipal Court (1:9%)
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PERSONNEL DIVISION
The Personnel Division provides a centralized program of personnel
administration for the City of Fayetteville. Responsibilities of
this division include recruitment, selection, and training of City
employees. These duties are carried out in order to ensure the
most efficient and effective management of personnel resources.
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Actual Budget Estimated Budget
1989 1990 1990 1991
Personnel Services 155,791 279,015 239,004 211,372
Material & Supplies 4,247 5,458 7,336 5,430
Contract Services 80,301 113,324 64,950 54,450
Maintenance 269 300 300 300
Transfers 0 0 0 0
Depreciation 0 0 0 0
Capital 0 0 0 0
240.608 398.097 311.590 271.552
Administrative S=R ice �.b%) )
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Finance (7.9%)
Internal Audit (0.4%)
Miscellanous (36.7%)
Shop (325%)
Building Maintenance (2.4%)
Personnel (32%)
Water & Sewer Services (70.8%)
Mid �cQl%)
ADMINISTRATIVE SERVICES DEPARTMENT
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FINANCE DIVISION
4F{ -S '�.: .... ;jrs It �Y d,'
' The Finance Division is responsible for the administration of all
financial record -keeping and reporting functions required by the
City. The objective of the Finance Division is to maintain a
fiscally, sound government organization that conforms to legal
' requirements and to generally accepted financial management
principles. The division is composed of the following programs:
Accounting, Audit, & Payroll; Budget & Research; Purchasing
Procurement; Purchasing Risk Management; Data Processing
Applications Support; and Data Processing Operations.
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The Finance Division is responsible for preparing several annual
documents including: the Comprehensive Annual Financial Report, the
Annual Budget & Work Program, and the Capital Improvements Program.
The purchasing functions include the preparation and analyses of
bids, request for proposals and quotes. The data processing
hardware and software needs of the City are supported by computer
maintenance, backup of all applications and files, and in-house
training of staff.
Actual
Budget
Estimated
Budget
1989
1990
1990
1991
Personnel Services
423,757
512,098
468,242
503,408
Material & Supplies
46,164
56,612
57,461
54,725
Contract Services
157,797
183,117
179,244
62,056
Maintenance
30,327
50,131
50,347
59,786
Transfers
0
0
0
0
Depreciation
0
0
0
0
Capital
77,553
7,889
17,314
0
735,598
809,847
772,608
679,975
Administrative Sera Direcic !!i^'1 ., pl :•"r:%
Amma�Servm: •5 .: I )
Building Maintenance '<":' •^";�
1 City Clerk (1.7': : \
/::: t�.• v �..,.. i.F ...
Finance( '.ems .
•
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Internal AuditP
Water&Sewer Services(10,8%)
„' Personnel (3.2%)
Miscellanous (36 •„"`" .. . \: unicipal Court (1.9%)
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INTERNAL AUDIT DIVISION
The Internal Audit division's purpose is to assist management by
independently reviewing and evaluating the effectiveness of
operations and controls and to provide findings and
recommendations. In addition, this program is responsible for
grant compliance reviews, contract reviews, and related payment
reviews.
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Actual Budget Estimated Budget
1989 1990 1990 1991
Personnel Services 26,916 34,222 32,418 33,492
Material & Supplies 1,263 700 700 700
Contract Services 1,227 2,223 2,223 1,723
Maintenance 0 0 0 0
Transfers 0 0 0 0
Depreciation 0 0 0 0
Capital 0 0 0 0
29,406 37,145 35,341 35,915
AdministrativeAn Service DirectQz)
mall trrvtces `t.b`h)
Building Maintenance (2.4%)
City Clerk(12%)
Finance (7.9%)
Internal Audit (0.4%)
Miscellanous (36.7%)
Shop (325%)
Water & Sewer Services (10.8%)
Personnel (32%)
Municipal Court (1.9%)
ADMINISTRATIVE SERVICES DEPARTMENT
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BUILDING MAINTENANCE,;DIVISION
' The Building Maintenance Division is responsible for providing
renovations, plumbing, electrical, and general maintenance repairs
to all city owned facilities. This division also provides
janitorial services to the City Administration Building.
Actual Budget Estimated Budget
1989 1990 1990 1991
Personnel Services 82,903 91,688 91,688 93,312
Material & Supplies 9,768 8,900 8,680 7,860
Contract Services 69,656 74,922 70,036 72,125
Maintenance 15,400 18,745 18,358 29,597
Transfers 0 0 0 0
Depreciation 0 0 0 0
Capital 1,399 900 900 0
179,126 195,155 189,662 202.894
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ny cr
Finance (7.9°: \ :,". ..'.C:. -:i.4. •Internal Audit(0.4%) •;.
Y\•Y.y L . I ✓ l}yI
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��\.,... Building Maintenance (2.4%)
\ arm&Sexer Services (10.8%)
Miscellanous(36.7%n) N�Y, ,!',•
.rsonnel (3.2%)
—'"— _ 1 Municipal Court (1.9%)
ADMINISTRATIVE SERVICES DEPARTMENT
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CITY CLERK DIVISION
The City Clerk's Division is responsi
records of the City of Fayetteville.
recording all proceedings of City
records of ordinances and resolutions
the coordination and codification
modifications.
ble for managing the official
This includes such duties as
Board meeting, maintaining
passed by the City Board, and
of City Charter and Code
Actual Budget Estimated Budget
1989 1990 1990 1991
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Personnel Services 49,997 52,908 52,718 58,724
Material & Supplies 9,733 11,435 13,732 19,997
Contract Services 35,914 47,391 34,468 20,570
Maintenance 4,879 6,206 5,645 6,550
Transfers 0 0 0 0
Depreciation 0 0 0 0
Capital 6,882 1,000 1,000 0
107,405 118,940 107,563 105,841
AdminulraliveAnem D ql, °.6)
Finance (7.9%)
Internal Audit (0.4%)
Miscelianous (36 ?%i
Shop (325%)
Buildi.g Maintenance (2.4%)
1 City Chrck(12%)
W.ter & Sewer Servim (10.8%)
Personnel (3.2%1
Mu.icipal Coun (1.9%)
ADMINISTRATIVE SERVICES DEPARTMENT
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' WATER AND SEWER SERVICES DIVISION
' The Water. and Sewer Services Division is responsible for all water
and sewer customer services for the citizens of Fayetteville.
Among the functions of the Water and Sewer Services Division are to
read water meters, collect meter data for revenue billing, to
' maintain an effective meter maintenance program, and to provide the
most effective and efficient meter system for the citizens of
Fayetteville.
' Actual Budget Estimated Budget
1989 1990 1990 1991
Personnel Services 435,147 454,721 456,914 488,640
Material.& Supplies 33,360 39,051 42,541 48,948
Contract Services 279,876 305,953 296,404 321,930
' Maintenance 11,036 21,058 13,308 18,937
Transfers 0 0 0 0
Depreciation 41,975 43,800 39,932 39,932
' Capital 104,711 66,511 35,707 6,200
906,105 931,094 884,806 924,587
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Am a .- LitL'( })a I .._ . ...•' ..
. .
U. \ ,: . .
Finance (7.94:I.
'
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•
I. Internal Audit (0.4%) '''! '• s:. \ •
:. "(.. S ,, b- .. ::
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' \. Budding Maintenance (2.4%)
•:: //\\ Water&Sewer Services (10.8%)
Miscellanous (36.7%)
Personnel (3.2%)
_
"- Municipal Court (1.9%)
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ADMINISTRATIVE SERVICES DEPARTMENT
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SHOP DIVISION
The Shop Division serves other City operating divisions by
providing fleet maintenance through a motor pool operation.
Functions of the Shop Division include the effective management and
maintenance of the City's vehicle and equipment fleet, as well as
providing City divisions with vehicles and equipment for current
use and planning for future use.
Actual Budget Estimated Budget
1989 1990 1990 1991
Personnel Services
Material & Supplies
Contract Services
Maintenance
Transfers
Depreciation
Capital
301,686 291,627 265,594 280,652
380,109 429,318 436,763 593,765
127,419 212,276 198,285 200,976
20,107 24,995 25,269 26,439
0 0 0 0
603,700 670,000 670,000 770,000
708,485 856,439 758,699 914,485
2.141,506 2,484,655 2,354,610 2,786,317
Admin'strativeASery Direct `t ( %)
Finance (7.9%)
Internal Audit (0.4%)
Misceilnous (36.7%)
Shop (325%)
Building Maintenance (L4%)
City Clerk (1.2%)
Water 6c Sewer Services (102%)
Personnel (32%
Municipal Court (1.9%)
ADMINISTRATIVE SERVICES DEPARTMENT
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MUNICIPAL COURT DIVISION
e.: it@I^S at'I y.
This division provides a forum for the resolution of all criminal
cases filed with the Municipal Court, probation and fine collection
services., and a Small Claims/Civil Court to serve the needs of
Washington County.
Actual Budget Estimated Budget
IT, .1989 1990 1990 1991
Personnel Services 128,612 136,914 140,828 144,449
' Material & Supplies 6,503 10,190 8,912 10,569
Contract Services 6,697 8,050 5,720 7,415
Maintenance 714 510 510 570
Transfers 0 0 0 0
' Depreciation 0 0 0- 0
Capital 6,738 0 0 0
149,264 155,664 155,970 163,003
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Admin strativc Scrvis Dircicr .3'
Finance (7.94 r •': {, .%
Internal Audit (0.4%) "' '• •:•
t Building Maintenance (2.4%)
-.:. / Water & Sewer Services (10.8%)
Miscellanous (36.7%.--- ?ersonnel (3.2%)
Municipal Court (1.9%)
ADMINISTRATIVE SERVICES DEPARTMENT
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ANIMAL SERVICES DIVISION
This division provides essential animal services to the City
through licensing animals, enforcing City Animal ordinances, and
providing emergency and rescue services. This division also
provides a facility for handling animals, processing adoptions, and
performing euthanasia procedures when necessary.
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Budget
Estimated
Budget
1989
1990
1990
1991
Personnel Services
72,361
86,790
88,380
95,395
Material & Supplies
6,445
6,449
6,149
0
Contract Services
21,003
23,588
23,588
37,052
Maintenance
5,190
6,022
4,658
3,322
Transfers
0
0
0
0
Depreciation
0
0
0
0
Capital
0
0
0
0
104,999
122,849
122,775
135,769
Internal Audit (0.4%)
Miscellanous (36.7%)
Shop (32S%)
Building Maintenance (2.4%)
Water& Sewer Services (109%)
Personnel (3.2%)
Municipal Court (1.9%)
ADMINISTRATIVE SERVICES DEPARTMENT
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MISCELLANEOUS DIVISION
This division's primary purpose is to dispense General Fund
resources, which do not fall under any other established divisions.
Examples include transfer payments to: City Advertising and
Promotion Commission, Central Emergency Medical System, Walton Arts
Center project and funds for the City Hospital lease. Funding is
also provided in this program to assist the Fayetteville School
District in capital project funding.
Actual
Budget
Estimated
Budget
1989
1990
1990
1991
Personnel Services
35,118
352,361
0
100,000
Material & Supplies
0
0
0
0
Contract Services
817,849
824,523
779,323
786,289
Maintenance
3,902
6,000
5,500
6,000
Transfers
518,977
1,032,523
1,032,523
723,470
Depreciation
0
0
0
0
Capital
880
1,610,000
1,464,257
1,525,743
1,376,726
3,825,407
3,281,603
3,141,502
Administrative Scrvi Direct—I.O 10 1
Ammaerncc ' .,...T Ske, l; i:'7 •%a)
Finance (7.9°h .'Y'',;':
,l .}'\\. 'r '..i . Yl.lY1
Internal Audit (0,4%) :�.�;"a\;� "' r:
jai J 5'.• ��"' .. ..,
•
.;I •f s.li �.
;'.;'.1. Ida
_ •
,,.
l.
•
Miscellanous(36
Building Maintenance (2.4%)
City Clerk (1.2%)
\._..._/ Water& Sewer Services (10.8%)
Personnel (32%)
Municipal Court (1.9%)
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ADMINISTRATIVE SERVICES DEPARTMENT
19
Police
Department
Police Department
Support Services
Patrol
Drug Enforcement
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POLICE DEPARTMENT
This department is responsible for providing the City with all
aspects •of police protection and services. Included are crime
prevention and detection of criminal activity, traffic enforcement,
traffic accident investigation, training, jail operations and the
formulation of policies governing such operations. This department
is also 'responsible for administering a drug enforcement program
which is funded by matching state and federal grants.
t
Actual
Budget
Estimated
Budget
1989
1990
1990
1991
Personnel Services
1,887,841
2,002,336
1,931,349
2,160,966
Material & Supplies
60,632
64,005
61,625
63,589
Contract Services
368,181
449,728
420,203
324,363
Maintenance
58,198
75,687
50,988
61,757
Transfers
15,526
90,415
38,977
55,371
Depreciation
0
0
0
0
Capital
54,379
6,860
6,860
16,429
2,444,757
2,689,031
2,510,002
2,682,475
Support Services (24.8%)
Drug Enforcement (8.2%)
PatroVWarrar
POLICE DEPARTMENT
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21
Fire
Department
Fire Department
Prevention
Operations
Training
Hazardous Materials
Hydrant Charges
22
T M
FIRE DEPARTMENT
' This department provides fire protection for the City and
properties outside the City that have fire service contracts.
These services include responding to and extinguishing unfriendly
' fires, performing rescue operations, fire prevention and fire
hydrant maintenance. The fire department also participates in a
regional 'hazardous materials response team.
Actual Budget Estimated Budget
a 1989 1990 1990 1991
' Personnel Services 1,368,862 1,700,758 1,578,174 1,677,173
Material & Supplies 20,198 24,793 21,146 28,311
' Contract Services 112,112 175,174 153,573 176,887 -
Maintenance 30,614 47,020 42,050 54,000
Interest Expense 0 8,600 8,600 6,200
Transfers 0 0 0 0
' Depreciation 0 0 0 0
Capital 313,789 2,200 0 3,200
1,845,575 1,958,545 1,803,543 1,945,771
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... ,' . , ' • ' ,A...
Operations (90.5%) "!':. \.1 •• r.`a n('i .e na.. {1
... •#.•.I.I ..L :.:n: YL
1 .y�j¢ y w,
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FIRE DEPARTMENT
23
Hydrant Charges (0.8%n)
Hazardous Materials (1.9%)
Training (23%)
Fire Prevention (4.5%)
Planning Management
Department
Planning Management Director Division
Planning Management Director
Planning Division
Permits & Code Enforcement
Boards & Committees
Inspection Division
Permits
Inspection
Violations
Parks Administration Division
Administration
Swimming Pool
Athletics
Recreation Center— Transfers
Library
Lake Recreation
Community Development Division
Community Development
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PLANNING MANAGEMENT DIRECTOR DIVISION
' This division manages the overall development and implementation of
policies and procedures in the Planning Management Department.
Duties include: Providing professional services to other City
' Departments and to Boards, Commissions, and committees involved in
growth management and, overseeing the development and
implementation of special multi -disciplinary projects which impact
the City's growth.
Actual Budget Estimated Budget
I. 1989 1990 1990 1991
Personnel Services 67,000 80,160 54,578 78,529
Material & Supplies 668 360 867 1,400
Contract Services 33,796 42,604 43,132 43,059
Maintenance 430 450 408 618
Transfers 0 0 0 0
' Depreciation 0 300 300 300
Capital 0 0 0 0
101,894 123,874 99,258 123,906
I.
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Inspections (12.6%)
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Parks & Recreation (322%)
ing (8.4%)
Planning Management Director (6.1%)
Community Development (40.6%)
PLANNING MANAGEMENT DEPARTMENT
25
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PLANNING DIVISION
This division is responsible for processing land development
requests and inquiries, ensuring zoning code enforcement, assisting
Boards and Commissions and promoting the future development of the
City of Fayetteville in accordance with urban planning principals.
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Actual Budget Estimated Budget '
1989 1990 1990 1991
Personnel Services 45,610 76,994 54,122 87,398
Material & Supplies 4,233 4,298 6,162 7,219
Contract Services 64,053 99,985 87,908 70,565
Maintenance 180 300 300 300
Transfers 0 0 0 0
Depreciation 1,602 2,700 2,650 2,950
Capital 0 3,925 3,925 1,300
115,678 188,202 155.067 169,732
Pats & Recreation (322%)
Inspection (12.6%)
Planning (8.4%)
Planning Management Director (6.1 %)
Community Development (40.6%)
PLANNING MANAGEMENT DEPARTMENT
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'''.INSPECTIONS DIVISION
This division is responsible for issuing building permits and
inspecting all building related construction, as well as
unsightly/unsafe property, buildings and signs. This division. is
also conducting a code compliance review of all parcels of land
within the City limits.
Actual Budget Estimated Budget
1989 1990 1990 1991.
Personnel Services 198,516 146,632 155,933 158,460
Material:& Supplies 7,398 7,882 5,147 7,350
' Contract Services 24,846 84,064 83,109 77,990
Maintenance 4,138 5,371 5,406 5,188
Transfers 0 0 0 0
Depreciation 5,910 6,087 6,087 6,087
' Capital 0 0 0 0
240,808 250,036 255,682 255,075
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Parks & Recreation (322%)
Inspections (12.6%)
�, I I' lann ing (8.4%)
Planning Management Director (6.1%)
Community Development (40.6%)
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PLANNING MANAGEMENT. DEPARTMENT
27
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PARRS & RECREATION DIVISION
This division is charged with the administration and operation of
City's recreational facilities. These include City parks,
ballfields, swimming pools, and City lakes, as well as the athletic
programs that are conducted at these facilities. In addition, the
City Library is funded through a transfer.
1
Actual Budget Estimated Budget
1989 1990 1990 1991
Personnel Services 132,749 172,484 150,586 173,122
Material & Supplies 20,685 27,773 21,850 34,402
Contract Services 66,015 107,220 104,979 112,563
Maintenance 6,487 12,523 11,273 7,913
Transfers 335,051 354,953 349,288 322,408
Depreciation 0 0 0 0
Capital 2,460 1,548 4,549 0
563,447 676,501 642,525 650,408
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Parks & Recreation (322%)
Inspections (12.6%)
coning (8.4%)
Planning Management Director (6.1 %)
Community Development (40.6%)
PLANNING MANAGEMENT DEPARTMENT
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' COMMUNITY DEVELOPMENT DIVISION
' This division's primary responsibility is to utilize federal HUD
grant funds to redevelop targeted areas of the City and assist
needy organizations. Among the projects and organizations funded
are: Youth Bridge, Abilities Unlimited, Elderly Taxi Program,
' renovation of selected sidewalks and streets and housing
rehabilitation in the target area.
Actual Budget Estimated Budget
1989 1990 1990 1991
' Personnel Services 35,313 58,261 49,928 91,339
Material & Supplies 0 0 0 0
Contract Services 512,711 755,239 373,260 729,491
Maintenance 0 0 0 0
Transfers 0 0 0 0
Depreciation 0 0 0 0
Capital - 0 0 0 0
548,024 813,500 423,188 820,830
i
Inspections (12.6%)
linning (84%)
Parks &.Recreation (322%) ,.�+•
1 I,''` ' Planning Management Director (6.1%)
I-- - . - 2
Community Development (40.6%)
1
PLANNING MANAGEMENT DEPARTMENT
29
I
Public Works
Department
Public Works Director Division
Public Works Director
Operations Manager
Engineering Division
Operations & Administration
Plans & Specifications
Right of Way
Public Construction
Capital
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1
Parks Maintenance Division
Park Maintenance
Ballfield Maintenance
Sewer Division
Sewer Administration
Sewer Main Maintenance
Pumping Equipment Maintenance
Maintenance Farmington & Greenland
Airport Division Solid Waste Division
Administration Operations & Administration
Janitorial Commercial Pickup 1
Building & Grounds Maintenance Residential Pickup
Capital Expenditures Recycling
Street Division
Street Maintenance Administration
Maintenance of Right of Way
Street Maintenance
Drainage Maintenance
Street Construction
Construction of Drainage Structures
Water Division
Water Administration
Water Purchased
Water Mains Maintenance
Fire Hydrants & Valves
Tank Maintenance
Pumping Equipment Maintenance
Meter Maintenance
Maintenance of Dams
Growth Area Mains Maintenance
Maintenance Farmington & Greenland
Traffic Division 1
Administration & Enforcement
Engineering & Planning
Traffic Control & Parking Meter
Water Capital Division 1
Water Mains Construction
Capital Expenditures ,
Water Connections
Rural Water Connections
Sewer Capital Division 1
Sewer Mains Construction
Capital Expenditures
Sewer Connections
Wastewater Treatment Division
Contract Program
WWTP Capital
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PUBLIC WORKS DIRECTOR DIVISION
This -division manages and oversees the development and
implementation of policies and procedures in the Public Works
Department. It also provides direction for the proper utility
services and transportation needs to the citizens of Fayetteville
and development of the skills and professional needs of the
Department.
Actual Budget Estimated Budget
1989 1990 1990 1991
Personnel Services 52,100 90,367 59,865 95,703
Material & Supplies 1,795 4,800 3,175 4,150
Contract Services 14,298 49,182 31,335 49,413
Maintenance 668 1,650 910 1,915
Transfers 0 0 0 0
Depreciation 0 0 0 0
Capital 673 0 0 0
69,534 . 145,999 95,285 151,181
Wate- _i S' :
w.i 2:'M •i�I��
Parks Maintenance (1.0%) '`i'ra7
Sewer (8.3%) •,;,+{'
Operations Manager (02%)
Solid Waste (11
Traffic (0.9%
Water Capital (5.9%n)
Street (6.1%)
.:-I,ort (13.1%)
Engineering (2.0%)
=- -- _ Public Works Director (0.5%)
I,
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c;at'.-
1•-'-• t.
--water Treatment (19.1%)
Sewer Capital (5.7%)
PUBLIC WORKS DEPARTMENT
21
OPERATIONS MANAGER DIVISION
This division supervises and provides administrative support for
the Water, Sewer, Street, Traffic, Solid Waste and Parks
Maintenance Divisions in the planning, organization and performance
of their functions.
Personnel Services
Material & Supplies
Contract Services
Maintenance
Transfers
Depreciation
Capital
Wal
Parks Maintenance (1.0%)
Sewer (83%)
Operations Manager (02%)
Solid Waste (1
Actual Budget
1989 1990
0 48,726
0
1,963
0
9,080
0
1,190
0
0
0
0
0
0
0
60,959
Street (6.1 %)
Traffic (0.9%
Water Capital 5.9%) Sewer Capital (5.7%)
Estimated Budget
1990 1991
45,075
55,825
1,325
1,500
4,788
7,300
460
1,713
0
0
0
0
0
0
51,648
66,338
,upon (13.1%)
Engineering (2.0%)
Public Works Director (0.5%)
a tewater Treatment (19.1 %)
PUBLIC WORKS DEPARTMENT
32
GA.
)ENGINEERING DIVISION
This division provides engineering design and project management
for capital projects and other improvement projects, provides
engineering services and information to other City Departments and
citizens, as well as serving as a liaison between consultants and
the City.
Actual
Budget
Estimated
Budget
1989
1990
1990
1991
Personnel Services
276,263
226,669
205,835
324,609
Material & Supplies
4,336
5,610
4,598
5,400
Contract Services
159,964
276,557
200,794
208,274
Maintenance
1,600
3,025
1,925
4,550
Transfers
0
0
0
0
Depreciation
10,699
9,000
9,000
12,000
Capital
0
7,625
7,625
3,000
452,862
528,486
429,777
557,833
Street (6.1 %)
Watel
Airport (13.1%)
Parks Maintenance (1.0%)
Sewer (8.3%)
Operations Manager (02%)
Solid Waste (11.4
Traffic (0.9%) ,.....,
Water Capital 5.9%)
Engineering (2.0%)
•,lie Works Director (0.5%)
:. ;r.
.Y r.,
L.
M
•/
_ '. astewater Treatment(19.1%)
Sewer Capital (5.7%)
PUBLIC WORKS DEPARTMENT
33
AIRPORT DEPARTMENT
This department is responsible for operating and maintaining the
municipal airport in compliance with Federal Aviation
Administration standards. This includes the maintenance of the
airport terminal building, pavement, lighting systems, fence and
other structures. This department works under the general guidance
of the City Manager and the Airport Board.
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Actual Budget Estimated Budget
1989 1990 1990 1991
Personnel Services 167,764 189,376 174,024 195,400
Material & Supplies 13,411 15,742 15,542 16,638
Contract Services 241,818 212,352 188,525 220,546
Maintenance 25,303 51,304 50,586 51,118
Transfers 0 0 0 0
Debt Service 27,755 25,552 28,173 22,802
Depreciation 586,660 633,085 633,085 643,100
Capital 562,998 2,212,424 646,494 2,543,741
1,625,709 3,339,835 1,736,429 3,693,345
Water (255%)
Parks Maintenance (1.0%)
Sewer (8.3%)
Operations Manager (02%)
Solid Waste (11.4%)
Street (&1%)
Airport (13.1%)
Engineering (2.0%)
Public Works Director (05%)
Wastewater Treatment (19.1%)
Traffic (0.9%)
Water Capital 5.9%) Sewer Capital (5.7%)
PUBLIC WORKS DEPARTMENT
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1 STREET DIVISION
' This division is responsible for providing an effective street,
right-of-way, bridge and drainage maintenance program for the
citizens of Fayetteville. Accomplishment of these responsibilities
is achieved through regular inspection, repair and replacement of
'streets, bridges and drainage structures.
Actual Budget Estimated Budget
' 1989 1990 1990 1991
Personnel Services 541,773 114,181 54,736 65,911
' Material & Supplies 56,164 206,621 125,736 200,015
Contract Services 847,052 2,848,413 2,170,902 1,461,474
Maintenance 7,901 8,389 5,374 6,850
Transfers 0 0 0 0
'
Depreciation. 0 0 0 0
Capital 11,623 78,967 69,467 2,000
1,464,513 3,256,571 2,426,215 1,736,250
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Street (6.1%)
nom,
Wale: •: c••
I' . t• y T'
•:. ;.t •._ _,::_•i�'''.irport (13.1%)
I l .Y ••. . IL
Pads Maintenance (1.0%a) c...__:;,y;e_i Y •' .—
s.,;� I `• �—,rte. Evgineerivg (2.0%)
' Public Works Director (0.5%)
Sewer (8.3%) / •• •
: z•. al
I\ L.
Operations Manager (02%) \ct',:..._ ,:,•I,•;4s� [_ . ++
astewater Treatment(19.1%)
Solid Waste (11.4"11,.,;
_ - Traffic (0.9%
Water Capital)(5.9%) Sewer Capital (5.7%)
PUBLIC WORKS DEPARTMENT
35
WATER DIVISION
This division manages the maintenance of the water distribution
system for the City of Fayetteville, the growth area, Farmington
and Greenland. This includes the maintenance of fire hydrants,
water storage tanks, water mains, pumps, and two dams within the
City.
Actual
Budget
Estimated
Budget
1989
1990
1990
1991
Personnel Services
335,970
0
0
26,437
Material & Supplies
80,834
51,885
89,891
124,428
Contract Services
2,260,007
3,582,770
3,484,657
6,510,413
Maintenance
0
0
0
16,652
Transfers
0
0
0
0
Depreciation
464,445
516,884
514,784
530,156
Capital
0
0
0
0
3,141,256
4,151,539
4,089,332
7,208,086
Water (255%)
Parks Maintenance (1.0%)
Sewer (8.3%)
Operations Manager (02%)
Solid Waste (11.4%)
Airport (13.1%)
Engineering (2.0%)
Public Works Director (0.5%)
Wastewater Treatment (19.1%)
Traffic Wter Capit a (5.9%) Sewer Capital (5.7%)
PUBLIC WORKS DEPARTMENT
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SEWER DIVISION
' This division 'oversees the maintenance of the sewer collection
system for the City of Fayetteville, Farmington and Greenland.
Maintenance includes clearing blockages, cleaning lines,
' inspections, and various types of repairs to sewer lines and sewer
manholes.
Actual Budget Estimated Budget
1989 1990 1990 1991
'Personnel Services 221,739 0 0 4,350
Material & Supplies 24,555 39,400 41,800 61,962
Contract,Services 112,846 629,985 374,700 1799,213
' Maintenance 0 0 0 21,450
Transfers 0 0 0 0
Depreciation 327,690 422,725 422,725 464,865
Capital 0 0 0 0
686,830 1,092,110 839,225 2,351,840
1
•
Street (6.1%)
.d, M
i1'.1 :Y •I. ^
C :''. :drport (13.1%)
Parks Maintenance (1.0%) f t:a,•., ai ?rn ) .. �.
+— Public Works Director (0.5%)
c Engineering (2.0%)
• C..••"_I
% ') " - 4.
, 7 r
Sewer (8.3%)
vM n ,. yl„ I -
•
Operations Manager 02% ' ' '� •"..... I. Wastewater Treatment (19.1 %)
Solid Waste (11.4'. \'•'o �
-
' Traffic (0.9%)-. -...
Water Capital (5.9%) Sewer Capital (5.7%)
PUBLIC WORKS DEPARTMENT
37
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SOLID WASTE DIVISION
This division is responsible for the City's commercial and
residential solid waste collection and disposal. Among its
functions are the oversight of operations, planning and analysis of
solid waste management programs, maintaining a comprehensive waste
stream and service database and administering the City's recycling
and composting program.
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Actual Budget Estimated Budget
1989 1990 1990 1991
Personnel Services 831,701 1,017,019 833,031 865,580
Material & Supplies 14,359 18,436 16,517 21,085
Contract Services 1,519,322 1,615,004 1,776,219 2,186,731
Maintenance 49,621 61,241 56,404 78,640
Transfers 0 0 0 0
Depreciation 13,429 39,130 39,130 41,000
Capital 214,594 79,174 78,600 30,000
2,643,026 2,830,004 2,799,901 3,223,036
Water (258%)
Parks Maintenance (1.0%)
Sewer (8.3%)
Operations Manager (02%)
Solid Waste (11.4%)
Stint (&1%)
Airport (13.1%)
Engineering (2.0%)
Public Works Director (0S%)
Wastewater Treatment (19.1%)
Sewer Capital (5.7%)
PUBLIC WORKS DEPARTMENT
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WASTEWATER TREATMENT•DIVISION
' This division was established to provide for the operation and
maintenance of the City's wastewater treatment facility. This
function is handled on a contract basis with Operations Management
'• International (OMI). This division also includes the PCP Capital
program which is used to fund capital improvements at the City's
wastewater treatment facility.
Actual Budget Estimated Budget
1989 1990 1990 1991
' Personnel Services 0 0 0 0
Material & Supplies 0 0 0 0
' Contract Services 2,329,724 2,497,014 2,464,320 2,465,320
Maintenance 0 0 0 0
Transfers 0 0 0 0
Depreciation 2,659,419 2,696,044 2,696,044 2,739,743
Capital 0 0 0 201,500
4,989,143 5,193,058 5,160,364 5,406,563
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L - Street (6.1%)
Wale: (_5 am.
Vrport(13.1%)
, YYN'Mhil _4�yrl
I �r;31Y 4!.Lfi erl °Fi.+Qr
1:11 jitI
Parks Maintenance (1.0%)......... ._,..•.. •.... ii
:,,:
Tr•'� I Engineering (2.0%)
- �= Public Works Director (0.5%)
' Sewer(8.3%) ...:•4 :I �-�=• �. ,(
•
' Operations • .
- .
OManager (02%) \•++ , .. • • w ' t
Y� ter.. •
•--+S" Wastewater Treatment (19.1%)
Solid Waste (11.4 :i4 r
' Traffic (0.9%)
Water Capital 1S.9%) Sewer Capital (5.7%)
1
' PUBLIC WORKS DEPARTMENT
39
PARRS MAINTENANCE DIVISION
The Parks Maintenance Division is responsible for providing
maintenance and renovation for all park acreage and facilities to
ensure clean and safe parks for public use. In addition,
maintenance is provided for all ballfields operated by the City.
Personnel Services
Material & Supplies
Contract Services
Maintenance
Transfers
Depreciation
Capital
V
Parks Maintenance (1.0%)
Sewer (8.3%;
Operations Manager (02
Solid Wastr
Actual
1989
180,494
24,359
87,909
48,607
0
0
563
341,932
Budget
1990
0
23,977
293,951
48,615
0
0
0
366,543
Street (6.1%)
Traffic (0.9%
Water Capital (5.9%) Sewer Capital (5.7%)
Estimated Budget
1990 1991
10,492
0
20,162
7,882
266,850
244,607
39,725
34,957
0
0
0
0
582
0
337,811
287,446
irport (13.1%)
Engineering (2.0%)
Public Works Director (05%)
astewater Treatment (19.1%)
PUBLIC WORKS DEPARTMENT
40
TRAFFIC DIVISION
The Traffic Division is responsible for the enforcement of City
parking rregulations in the downtown area and maintaining the
condition and appearance of all Traffic Control Devices, parking
meters, & related structures.
Actual
Budget
Estimated
Budget
1989
1990
1990
1991
Personnel Services
105,431
68,060
64,584
66,583
Material & Supplies
28,625
22,329
21,571
18,407
Contract Services.
62,673
169,806
160,231
162,029
Maintenance
11,305
15,909
15,786
20,190
Transfers
0
0
0
0
Depreciation
0
0
0
0
Capital
12,121
6,000
6,000
0
220,155
282,104
268,172
267,209
Street (6.1%)
Wate: i5!
'.irport (13.1%)
Parks Maintenance (1.0%)
Sewer (8.3%)
Operations Manager (02%)
Solid Waste (11.4'. ,
Engineering (2.0%)
Public Works Director (0.5%)
':.•
,•''.;: astewater Treatment (19.1%)
Tray c C8QtW1 (5.9%) Sewer Capital (5.7%)
PUBLIC WORKS DEPARTMENT
41
WATER CAPITAL DIVISION
The Water Capital Division is responsible for providing
renovations, relocations, and general maintenance repairs to the
City's water system. Programs in this division include; Water
Mains Construction, Capital Expenditures, Water Connections, and
Rural Water Connections. The project included in this division are
managed by the Engineering Division.
Major projects undertaken by this division for 1991 include; Mount
Sequoyah High Pressure System, the water system relocation of Hwy.
156, and other various line improvements.
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Actual
Budget
Estimated
Budget
1989
1990
1990
1991
Personnel Services
0
0
0
0
Material & Supplies
0
38,275
38,300
56,283
Contract Services
0
3,364,672
2,039,947
1,477,008
Maintenance
0
0
0
0
Transfers
0
0
0
0
Depreciation
0
0
0
0
Capital
0
78,920
31,290
146,500
0
3,481,867
2,109,537
1,679,791
Water (255%)
Parks Maintenance (1.0%)
Sewer (83%)
Operations Manager (02%)
Solid Waste (11.4%)
Street (&1%)
Airport (13.1%)
Engineering (2.0%)
Public Works Director (05%)
Wastewater Treatment (19.1%)
" — Sewer Capital (5.7%)
Water Capital (5.9%)
PUBLIC WORKS DEPARTMENT
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• SEWER CAPITAL DIVISION
The Sewer Capital Division is responsible for the rehabilitation,
relocation, and general maintenance of the City's sewer system.
Programs in this division include; Sewer Mains Construction,
Capital Expenditures, and Sewer Connections. The projects in this
division are managed by the Engineering Division.
Major projects undertaken by this division for 1991 include; the
' Poplar Street and Hwy. 156 relocations, the rehabilitation of the
manholes, and other various sewer system improvements.
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Actual Budget Estimated Budget
1989 199.0 1990 1991
I. Personnel Services 0 0 0 0
Material & Supplies 0 23,000 19,800 27,528
Contract Services 0 3,136,725 2,553,149 1,557.,497
Maintenance 0 0 0 ` 0
Transfers 0 0 0 0
Depreciation 0 0 0 0
Capital 0 177,180 154,300 32,125
'
0 3,336,905 2,727,249 1,617,150
`' Street (6.1%)
Wate .•'t•:
,�.iaw...iifwu-Yr .'. :\irport (13.1%)
r'•Yt'''Ye4FY>•j- lid: ,
Parks Maintenance (1.0%)
I\ =� — • Public Works Director (0.5%)
Sewer (S3 \'.
%a) •• / -••• .• •' • • •
Operations Manager (02%) . •. ,; ,
' '. ""',•' i '(.; :.. Wastewater Treatment (19.1%)
Solid Waste (11<"', l Y., '„
li.Jir' V:i
Wa.cr::apr4:;i.1.., _ ...
Sewer Capital (5.7%)
' PUBLIC WORKS DEPARTMENT
43
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GENERAL
LGENERAL
CITY OF FAYETTEVILLE, ARKANSAS
CHART OF FUND TYPES
CITY FUND STRUCTURE
GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
-STREET
-ADVERTISING & PROMOTION
-OFF STREET PARKING
-DRUG LAW ENFORCEMENT
-CD BLOCK GRANT
-AGING TRANSPORTATION
DEBT SERVICE FUNDS
SALES TAX BOND
ARTS CENTER BOND
CITY FUND STRUCTURE
CAPITAL PROJECT FUNDS
-REPLACEMENT
-CAPITAL IMPROVEMENT CONST
-SALES TAX CONSTRUCTION
-ARTS CENTER PROJECT
PROPRIETARY
FUNDS - I -
I FIDUCIARY
FUNDS
ENTERPRISE. FUNDS I
I I
INTERNAL SERVICE FUNDS
TRUST FUNDS I
I
I AGENCY
FUNDS
AIRPORT
ANAGEMENT FUND
OLICE PENSION
-RETURNED CHECK
CONTINUING ED. CENTER
HOP
FIRE PENSION
-PAYROLL
INDUSTRIAL PARK
ITY MAINTENANCE
UN. JUDGE RETIREMENT
-MUN. COURT
- CITY
WATER & SEWER
ALTON ARTS CENTER ENDOW.
-MUN. COURT
- COUNTY
SOLID WASTE
-MUN. COURT
- SM. CLAIMS
-MUN. COURT
- CIVIL
44
ACNALDATA NRRBNT)IIAR CURRRNT JUDO!? YEAR
PROM?RIOR )IIM ADO✓1RD R1.@fAT PRO.6OT7OW
w w w w
w w ^
a
FUND - 101 CITY OF FAYETTEVILLE, ARKANSAS
GENERAL FUND a a
Comparative Budget Summary
w
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
---------------------------------------------------
Beginning Fund Balance $ 3,736,3805 3.120.9148 3.620,1209 3.307.561
____________. ____________- _________---"------------
! RESOURCES
Revenues
Property Tax 554,910 566,000 577,000 587.900
( Sales Tax 3,618,782 3,781.820 3,795,13D 4,046,434
Rsysxues / Franchise Tax 1,473,357 2,877,767 2.973.369 3214,155
NsoslrsD \ Licenses & Permits 205,304 193.600 236,000 261,000
Intergovernmental 858,745 842,322 884,274 884,274
Charges for Services 1.188,505 1,556,064 1,668,815 1,652.929
Fines & Forfeitures 295,017 294.000 331,000 475.000
Investment Earnings 227200 116,500 193,700 109.000
Miscellaneous 61,490 21,500 30,600 21,500
Total Revenues _--__ 8,481,310 ---_-10249,573 __---10,690,088 _-__-11252,192
• -'----------
J Operating Transfers In
ruNasI Oft Street Parking 16,810 15.400 22,900 22,900
TR.vaPeRSD / Excess HMRICEC funds 582,348 300,000 385,000 300.000
INn10Y ____________. ____________- -___________.____________-
OMER FUNDS ) Total Transfers In 599,158 315,400 407,900 322,900
I\ •
Total Resources 9,080,468 -_--_10,564.973 -_---11,097,988 -___-11.575,092
____________- ______-_____. ____________.___--_______.
USES
/ Expenditures
exnnses I General Administration 836,900 806,017 763,560 931,800
RROUIRRDPOR / Administrative Services 2,766,320 4,511,795 4216,917 4,311,303
OPORATTONS \ Police 2291,056 2.356290 2,315,119 2,407,310
AND CAPITAL Fire 1,642.460 1,719,641 1,794.943 1,939,571
Planning Management 0 0 642.525 647,632
\ Public Works ---------------------------------------------------
_____ 911,871 _ ----------686 _______805,983 -------554_&55
Total Expenditures 8,448,607 10,704,429 10.339,047 10,792271
APPROPRIATVD / Operating Transfers Out 748,121 995,938 1,071,500 778,841
TO OTNeR IUNW .
Total Uses 9,196,728 11,700,367 11,410,547 11,571,112
•
Net Resources (Uses) (116260) (1,135,394) (312,5559) 3.990
D6SIONATIID J Ending Designated Fund balance (1,351,128) (1,058.550) (816,445) (613,312)
PUNUS
unoesroNATaD / Ending Undesignated Fund Balance 2268.992 926,970 2.491,116 2.696229
'0 NUS \ ____________. ____________.
Ending Fund Balance $ 3620120$ 1,985.520 $ 3,307,561$ 3.311,541
aaaaaaaaaaa: aasaaaaacc: aaaaaaaaa:aa: aaaaaaaaaaaa:
J Reserved for Loans to other Funds $ 245060$ 234,900$ 200,000$ 200.000
680,104 705,063 616.445 413,312
/
OCTAL OF ]OTAL Designated for Excess CEC 425.974 118,587 0 0
D6SIONATUD AND \ Designated for Housing Bonds 2268,992 926,970 2,491.116 2,698229
uNDesroNA7UO ) Undesignated------------'-------.---' ---------�—� —�-----�----'
PUND a L.AN06 I
_J, -1 $ 3,620,120$ 1,985,520$ 3,307,581$ 3,311,541
Ending Fund Equity Balance Caaaaaaaaaaa: aaaaaaaaaaaa: aaaaaSaiiaa: aaaaaaaaaaa:
I
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SOURCES OF FUNDS FOR 1991
GENERAL FUND
Sales Tax
Licenses & F
$261.0C
in Is, pave r n men1
$884.274
Miscellaneous
$21,500
Charges for Services
$1.652.929
G11 Shoal Pork
$22.900
Franchise Tax
$3.214.166
Inveatmenls
$109.000
Properly In
$587.900
;Ines & Forfeitures
$475,000
ass HMAICEC
$300,000
$11,575,192
USES OF FUNDS FOR 1991
GENERAL FUND
Public Works
$564,656
Poll
$2,401
AOmin. Services
$4,311,303
Planning Menpemenl
$847,632
$11,571,112
General AOm in.
$931,800
4
Transfers
$776841
n
46
FUND - 101
CITY OF FAYETTEVILLE, ARKANSAS
GENERAL FUND
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
Beginning Fund Balance
$
3,736,380 $
3,120,914 $
3,620,120$
3,307,561
RESOURCES
Revenues
Property Tax
554,910
566,000
577,000
587,900
Sales Tax
3,618,782
3,781,820
3,795,130
4,046,434
Franchise Tax
1,473,357
2,877,767
2,973,369
3,214,155
Ucenses & Permits
205,304
193,600
236,000
261,000
Intergovernmental
856,745
842,322
884,274
884,274
Charges for Services
1,188,505
1,556,064
1,668,815
1,652,929
Fines & Forfeitures
295,017
294,000
331,000
475,000
Investment Earnings
227200
116,500
193,700
109,000
Miscellaneous
61,490
21,500
30,800
21,500
Total Revenues
-------------------------
8,481,310
----------------------------------------------------
10,249,573
10,690,088
11,252,192
Operating Transfers In
Off Street Parking
16,810
_ 15,400
22,900
22,900
Excess HMR/CEC funds
582,348
300,000
385,000
300,000
Total Transfers In
--------
599,158
315,400
407,900
322,900
Total Resources
-------------
9,060,468
-------------
10,564,973
-------------
11,097,988
-------------
11,575,092
-------------
-------------
-------------
-------------
USES
Expenditures
General Administration
836,900
806,017
763,560
931,800
Administrative Services
2,766,320
4,511,795
4,216,917
4,311,303
Police
2,291,056
2,356,290
2,315,119
2,407,310
Fire
1,642,460
1,719,641
1,794,943
1,939,571
Planning Management
0
0
642,525
647,632
Public Works
911,871
1,310,686
-------------
605,983
-------------
554,655
-------------
Total Expenditures
-------------
8,448,607
10,704,429
10,339,047
10,792,271
Operating Transfers Out
748,121
995,938
1,071,500
778,841
Total Uses
------
9,196,728
-----
11,700,367
-----
11,410,547
-----
11,571,112
NetResources(Uses)
-------------
(116,260)
-------------
(1,135,394)
-------------
(312,559)
-------------
3,980
Ending Designated Fund balance
(1,351,128)
(1,058,550)
(816,445)
(613,312)
Ending Undesignated Fund Balance
2,268,992
926,970
2,491,116
-------------
2,698,229
-------------
Ending Fund Balance
$
-------------
3,620,120$
----------------------------------------------------
----------------------------------------------------
-------------
1,985,520$
3,307,561$
3,311,541
Reserved for Loans to other Funds
$
245,050$
234,900$
200,000$
200,000
680,104
705,063
616,445
413,312
Designated for Excess CEC
425,974
118,587
0
0
Designated for Housing Bonds
2,268,992
926,970
2,491,116
2,698,229
Undesignated
-------------
-------------
-------------
-------------
$
3,620,120$
1,985,520$
3,307,561$
3,311,541
Ending Fund Equity Balance
47
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' FUND -l01
DEPARTMENT - 901
ACTIVITY -4
1
' PROPERTYTAX _--
4-100.00 PROPERTY TAXES
4-100.01 DELINQUENT PROPERTY TAXES
' TOTAL PROPERTY TAX
SALES TAX
I. 4-102.001%COUNTY TAX
4-103.00 ALCOHOLIC BEVERAGE TAX
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TOTAL SALES TAX
FRANCHISE TAX
4-105.00 SWEPCO
4-105.01 SOUTHWESTERN BELL
4-105.02 ARKANSAS WESTERN GAS
.4-105.03 WARNER CABLE
4-105.04 OZARK ELECTRIC
4-105.05 IN LIEU OF FRANCHISE TAX
TOTAL FRANCHISE TAX
LICENSES AND PERMITS
4-200.00 ALCOHOLIC BEVERAGES LICENSE
4-201.00 BUILDING PERMITS
4-202.00 ELECTRICAL PERMITS
4-203.00 PLUMBING AND GAS PERMITS
4-205.00 OTHER
TOTAL LICENSES AND PERMITS
INTERGOVERNMENTAL REVENUE
I
4-301.01 FIRE - STATE INSURANCE TURNBACK
4-301.02 POLICE - STATE INSURANCETURNBACK
4-302.00 STATE GRANTS
4-306.00 STATE TURNBACK
4-310.01 DEA REIMBURSEMENT
TOTAL INTERGOVERNMENTAL REVENUE
CHARGES FOR SERVICES
City of Fayetteville
General Fund
Revenue Detail
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
$ 523,145 $
545,000 $
545,000
555,900
31,765
21,000
32,000
32,000
554,910
----------------------------------------_
566,000
577,000
587,900
3,543,394
3,701,820
3,720,130
3,966,434
75,388
____------_-----------------------------
80,000
75,000
80,000
3,618,782
3,781,820
3,795,130
4,046,434
487,404
480,000
520,000
547,400
181,867
183,600
192,660
196,513
281,567
287,921
287,198
312,942
106,374
103,020
139,517
199,920
134,680
134,232
145,000
147,900
281,465
1,688,994
1,688, 994
1,809, 480
1,473,357
-----------------------------------------
2,877,767
2,973,369
3,214,155
55,021
55,000
55,000
55,000
101,458
90,000
129,000
130,000
19,291
20,400
22,000
33,000
26,762
25,200
27,000
40,000
-----2,772 -------3,000--------3,000
205,304
-----------------------------------------
193,600
------3,000_
236,000
261,000
31,040
31,040
33,333
33,333
51,436
51,400
62,142
62,142
0
0
0
0
754,298
739,911
765,799
765,799
19,971
19,971
23,000
23,000
856,745
842,322
884,274
884,274
4-400.00 HMR ADMINISTRATION CHARGE 20,524 19,000 21,060 21,435
4-401.00 COUNTY FEES MUNICIPAL COURT 68,778 73,246 70,000 73,246
4-401.01 E 911 SALARY REIMBURSEMENTS 35,263 45,000 35,000 45,000
4-402.00 BOAT STALL RENTAL - LK FAY 3,830 4,641 6,200 6,641
4-402.01 BOAT STALL RENTAL - LK SEQ 1,252 2,000 1,300 3,000
4-403.00 DAILY PERMIT - LK FAY 9,678 9,500 10,600 13,000
4-403.01 DAILY PERMIT - LK SEO 5,548 5,550 5,000 8,050
4-404.00 SEASON PERMIT - LK FAY 4,495 3,609 4,200 5,015
4-404.01 SEASON PERMIT - LK SEO 3,272 2,680 2,900 3,680 4-405.00 OPERATING FEE LK FAY 1,160 679 1,250 1,179
4-406.00 ADMINISTRATION BUILDING RENT 18,242 18,294 22,000 26,000
4-408.00 COST ALLOCATION 749,250 1,152,792 1,229,400 1,029,470
4-408.02 FIRE STATION ALLOCATION 0 0 0 50,000
4-408.04 BUILDING MAINTENANCE REVENUES 0 0 0 10,000
4-409.00 PLANNING OFFICE FEES 7,058 10,500 13,000 28,000
4-410.00 PARKING METERS ON STREET 37,379 34,650 37,400 37,400
I
FUND — 101
DEPARTMENT — 901
ACTIVITY — 4
1
City of Fayetteville
General Fund
Revenue Detail
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
4-413.00 SWIMMING POOL
33,005
35,978
4-414.00 POOL CONCESSION
13,087
17,500
4-414.01 PARK CONCESSION
16,514
24,000
4-415.00 TENNIS COURT FEES
583
800
4-418.00 CITY PROSECUTOR FEES
7,764
6,000
4-418.01 PROSECUTOR FEES HOT CHECK
0
0
4-425.00 MUNICIPAL COURT FEES
7,299
4,600
4-433.00 FIRE CONTRACTS OUTSIDE CITY
95,821
50,000
4-436.00 MUNICIPAL COURT COSTS
20,133
15,845
4-436.01 HOT CHECK POSTAGE FEES
0
0
4-437.00 ADMIN. OF JUSTICE COURT FEE
26,270
18,000
4-450.00 RENT OF PROPERTY
2,300
1,200
TOTAL CHARGES FOR SERVICES
FINES AND FORFEITURES
4-500.00 PARKING FINES
4-501.00 COURT FINES
4-501.02 COURT FINES — $5 Court Costs
4-501.04 WARRANT FEE
4-502.00 DWI FINES
TOTAL FINES AND FORFEITURES
: 9 Fed � � I�1i 14�P1•�ll � �: ilR?
1,188,505 1,556,064
48,350 35,000
15,425 17,500
12,000 12,000
650 800
6,000 6.000
0 70,750
6,880 6,000
64,500 64,500
20,500 20,000
0 23,063
34,000 35,000
1,200
-- 1,200
1,668,815 1,652,929
---------------- 1
50,970 41,000 40,000
218,825 220,000 270,000
0 0 0
0 0 0
25,222 33,000 21,000
------- - ------ -- - ---- - -'
295,017 - 294,000 ------331 _000
41,000
265,000
47,000
95,000
27,000
475_000- t
4-611.01 TRANS. EXCESS HMRICEC FUNDS 582,348 300,000 385,000 300,000
4-602.13 TRANS. FROM OSP 16,810 15,400 22,900 22,900
4-705.00 INTEREST - CHECKING ACCOUNTS 13,084 7,000 12,000 9,000
4-708,00 INTEREST 168,693 100,000 150,000 100,000
4-708.01 INTEREST HOUSING BOND PRO. 45,423 9,500 25,700 0
4-708.03 INTEREST ANIMAL SHELTER 0 0 6,000 0
4-881.02 SALE OF EQUIPMENT 29,928 500 500 500
4-903.00 BAD DEBT REVENUE (16,179) 9,000 5,000 9,000
4-904.00 MUNICIPAL CT REVENUE 1,495 0 1,300 0
4-999.00 MISCELLANEOUS 46,246 12,000 24,000 12,000
-----------------------------------------
TOTAL MISCELLANEOUS REVENUE 887,648 453,400 632,400 453,400
---------------------- -----------------
GRANDTOTAL $ 9,080,468 $ 10,564,973 $ 11,097,988 $ 11,575,092
= = = = ======= ==========______________=--a
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CITY OF FAYETTEVILLE, ARKANSAS
EXPENDITURE SUMMARY
ESTIMATED 1990 GENERAL FUND
' - MATERIALS CONTRACT CAPITAL TOTAL
PERSONNEL & SUPPLIES SERVICES MAINT. TRANSFERS OUTLAY EXPENSES
_________- _________- __________ ___________- _____
GENERAL ADMINISTRATION
__'___
CITY MANAGER DIVISION
City Manager $ 121,6325 7,400$
59,750S__---_2,0555________05 39575 194,794
_______
SUBTOTAL 121,632 7,400 59,750 2,055 0 3,957 194,794
CITY ATTORNEY DIVISION
CityAttorrey --------------------------------------------------------------
_ 77,907_ 1273- ____ 47,381 _ ________415 ________O _______ 0 - ___ 126,976
SUBTOTAL - 77,907 1,273 47,381 415 0 0 126.976
CITY PROSECUTOR DIVISION
Municipal Court Cases 79,073 6,788 9,641 1,012 0 0 96,514
Circuit Court Cases 9,955 0 248 0 0 0 10,203
SUBTOTAL - 89,028 6,788 9,889 1,012 0 0 106,717
MUNICIPAL JUDGE DIVISION
Municipal Judge 46.815 75 8,201 0 0 844 55,935
------------------------------------------------------
SUBTOTAL 46,815 75 8,201 0 0 844 55,935
COMMUNICATIONS DIVISION
Central Dispatch 235,279 6,105 29,747 4,007 0 4,000 279,138
SUBTOTAL 235,279 6,105 29.747 4,007 0 4,000 279,138
TOTAL GENERAL ADMINISTRATION ____57-661 ____ 21,641 ___ 154_968 -- _-____7,489 ______-_0 8_801 ___ 763_560
ADMINISTRATIVE SERVICES -- - --- - - -
_______________________
DIRECTOR DIVISION
Admin, Services Director 74,580 3,231- 8,036- _ ---------------------
_____0- _0_ ____ 86.735
SUBTOTAL 74,580 3,231 8,036 888 0 0 86.735
FINANCE DIVISION
Accounting and Audit 231,951 13,500 12,135 690 0 13,000 271,276
Budget& Research 82,517 12,545 2,800 315 0 2,225 100,402
Procurement 39,809 3,018 2,748 100 0 0 45,675
Risk Management 17,082 2,437 700 96 0 0 20,315
Application Support 52,067 2,960 23,541 0 0 520 79,088
Operations 44,816 23,001 137.320 49,146 0 1,569 __ 255,852
'-____-'-_-
SUBTOTAL -_--468,242 57,461 179,244 50,347 -0 -_-- 17,314 772,608
CITY CLERK DIVISION
Recording and Custodian
of Records __-- 52,718 13,732 — 34,468 —___--5,645 _—__---0- 1,000 _-_ 107,563
SUBTOTAL 52,718 13,732 34,468 5.645 0 1,000 107,563
PERSONNEL DIVISION
Administration 177,538 5,936 14,950 300 0 0 198,724
Employee Development 16,079 0 29,500 0 0 0 45,579
Recruit and Selection __— 45,387 1,400 __- 20,500 _ 0 0 0 67.287
SUBTOTAL 239,004 7,336 64,950 300 0 0 311.590
WATER SERVICES DIVISION
UtilityBilling 50,627 1,186 100 55 0 0 51,968
Revenue Collection ____ 82 ,260 _____ 4,800 _- __-_ 44,640 _- __-_-__1,200 _--_-__0 ______ 725 - -___133_625
SUBTOTAL 132,887 5,986 44,740 1,255 0 725 185,593
INTERNAL AUDIT DIVISION
Internal Auditing 32_418_ ___--- 700 2223_ _----__-_ 0 ___----_0 0_ 35,341
SUBTOTAL 32,418 700 2,223 0 0 0 35,341
MUNICIPAL COURT DIVISION
CriminalCase 51,611 5,332 1,360 210 0 0 58,513
Probation& Fine Collection 21,102 478 4,000 0 0 0 25,580
Small Claims& Civil Case 68,115 3,102 360 300 0 0 71.877
SUBTOTAL 140,828 8,912 5,720 510 0 0 155,970
50•
CITY OF FAYETTEVILLE, ARKANSAS
EXPENDITURE SUMMARY
ESTIMATED 1990 GENERAL FUND
MATERIALS CONTRACT CAPITAL TOTAL
PERSONNEL & SUPPLIES SERVICES MAINT, TRANSFERS OUTLAY EXPENSES
MISCELLANEOUS DIVISION
Miac.IUnaota
0
0
779,323
5,500
-------
1,032,523
_______
1,464.257
3,281,603
SUBTOTAL
0
---- ----
0 779,323
5,500
1,032,523
1,464.257
3,281,603
BUILDING MAINTENANCE DIVISION
Gann! Mainterurca
61,274
3,958
22,022
18,258
0
0
105,512
Janitorial
30,414
4,722
48,014
100
0
900 84,150
SUBTOTAL
91,688
9.690 70,036
18,358
0
900
189,662
ANIMAL CONTROL DIVISION
PaboUEmergancy Response
58,150
687
17,489
3,302
0
0
79,608
Animal SheSW
30,230
5,482
6,119
1,356
0
0
43,167
SUBTOTAL
88,380
6,149
23.588
4,656
0
0
122.775
TOTAL ADMINISTRATIVE SERVICES
DEPARTMENT
1.320,745
112.187
1,212,329
87,461
1,032,523
1 484,196
5,249.440
POLICE DEPARTMENT
Support Service
397,350
41,909
120,592
7,349
38.977
0
606.177
Patro&Warnnt Sa cs
1,417,035
15,165
275,605
40,114
0
0 1,747,919
TOTAL POLICE DEPARTMENT
1.814,385
57,074
396,197
47,463
38,977
0
2.354,096
FIRE DEPARTMENT
Pnvantion
64,593
4.600
10,900
2,218
0
0
82,311
Opanttons
1,492,100
15,140
88,175
39.150
0
0
1,624,565
Tninin0
31,481
156
8,498
482
0
0
40,617
Haardous Matfla
0
1,250
31,000
200
0
0
32,450
Hydnm Charge
0
0
15.000
0
0 0
15,000
TOTAL FIRE DEPARTMENT
1,578,174
21,146
153,573
42,050
0
0
1,794,943
PLANNING MANAGEMENT
PARKS ADMINISTRATION DIVISION
Administation
69,378
1408
32,972
355
0
1.548
105.661
Swimming Pool
51,110
18,701
16,615
4,808
0
1,577
92,811
AtWtica
30,098
426
0
0
0
0
30,524
Trarrtan
0
0
140,273
0
0
0
140,273
Library
0
0
211,109
0
0
0
211,109
Lake IMintsnarce
0
1,315
53,298
6,110
0
1,424
62,147
TOTAL PLANNING MANAGEMENT DEPT
150,586
21,850
--------------------
454,267
11,273
0
4,549
642,525
PUBLIC WORKS
PARKS MAINTENANCE DIVISION
Park Maintarraa
0
4,924
168,002
25,575
0
582
198,993
BalBrld Maintarrnca
10,492
15.338
98,848
14,150
0
0
138,828
SUBTOTAL
--- 10.492
---_ 20,162
- -_--
286.850
39,725'_--__-
--_-0
-----
� SB2
337,877
TRAFFIC DIVISION
Admin,& Erdorcom4ml
26,723
3.230
45,451
683
0
0
76,087
Enginwdng&Planning
37,861
1,150
5,265
743
0
0
45,019
Control& Makdarrtce
0
17,191
109,515
14,360
0
6,000
147,066
SUBTOTAL
64,584
21,571
160,231
15,786
0
6,000
268,172
TOTAL PUBLIC WORKS DEPT.
75,076
41,733
427,081
55,511
0
6.592
605,983
TOTAL GENERAL FUND $
5,509,627
S 275,631$
2,198,444$
251247$
1,071,500$
1,504,128$
11,410,547
a aw - -a-m_.
-a - i-a-aaia
-a-amp
v a •
a�r
51
CITY �OF FAYETTEVILLE, ARKANSAS
e..._
x
r�.
E%PENDITURE SUMMARY
•e
1991 GENERAL FUND
MATERIALS CONTRACT
CAPITAL
TOTAL
PERSONNEL & SUPPLIES SERVICES
MAINT.
TRANSFERS
OUTLAY
EXPENSES
GENERAL ADMINISTRATION
CITY MANAGER DIVISION
City Manager
S 141,004 $ 6,418 S 50,921 E
1,811 $
0$
05
200,154
SUBTOTAL
141,004 6,418 50,921
1,811
0
0
200,154
CITY ATTORNEY DIVISION
CityAttorr y
107.644 _ 3,550 70,018
388
0
0
181,600
SUBTOTAL
107,644 3,550 70,018
388
0
0
181,600
CITY PROSECUTOR DIVISION
Municipal Court Cases
86,113 6,230 - 7.932
1,070
0
0
101,345
Circuit Court Cases
10,240 0 300
0
0
0
10,540
Hot Check Program
45.888 6,090 49,055
_--- -----
1.500
0
__-_-----_ ------_-0
0
102.533
----214,418
SUBTOTAL
----142,241- ---- 12,320 57,287
2,570
0
MUNICIPALJUDGE DIVISION
Munidpal Judge
47,117 75 7,290
__-------0
0
0
-----__-_--0
0
54,482
_--
SUBTOTAL
---- 47,117 --___-- 75 -_--- 7.290
0
54,482
COMMUNICATIONS DIVISION
Central Dispatch
248,138 5,421 22,800
--_-22,800 _--__-4,787
4,787
0
__-----_-0
0
---_----0
281.146
---_281,146
SUBTOTAL
248,138 -_--_5,421
TOTAL GENERAL ADMINISTRATION
686,144 27,784 208,316
9,556
0
0
931,800
ADMINISTRATIVE SERVICES
DIRECTOR DIVISION
Admin.Services Director
97,185
4,100
10,575
1,152
0
--_-----0
0
_-_-113,012
113,012
SUBTOTAL
_--_ 97,185 --_--
4,100 ---_
10,575 __---_
1,152 -_-------_
0
FINANCE DIVISION
Accounting and Audit
222,570
13,340
12,185
690
0
0
248,785
Budget& Research
97,400
10,723
37,400
215
0
0
145,738
Procurement
36,718
5,517
2,374
100
0
0
44,709
Risk Management
15,737
1,500
3,450
100
0
0
20,787
Application Support
86,343
6,190
1,101
0
0
0
93,634
Operations
44,640
17,455
5,546
58,681
0
0
126,322
SUBTOTAL
503,408
54,725
62,056
59,786
0
0
679,975
CITY CLERK DIVISION
Recording and Cusrodun
of Records
58,724
19,997
20,570
6,550
0
0
105,841
SUBTOTAL
58,724
19,997
20,570
6,550
0
0
105,841
PERSONNEL D [VISION
Administration
148,187
4,930
13,750
300
0
0
167,167
Employee Development
17,013
0
20,200
- 0
0
0
37,213
Recruit. and Sel.
46,172
500
20,500
0
0
0
67,172
SUBTOTAL
211,372
5,430
54,450
300
0
0
271,552
WATER SERVICES DIVISION
Utility Billing
52,622
1,157
200
60
0
0
54,039
Revenue Collection
77,301
4,650
48,920
400
0
0
131,271
SUBTOTAL
129,923 -
5,807
49,120
460
0
0
185,310
INTERNAL AUDIT DIVISION
Internal Auditing
33,492
700
1,723
0
0
0
35,915
SUBTOTAL
33,492
700
1,723
0
0
0
35.915
MUNICIPAL COURT DIVISION
Criminal Case
53,292
6,255
675
250
0
0
60,472
Probation & Fine Collection
21,617
500
6,365
0
0
0
• 28,482
Small Claims & Civil Case
69,540
3,814
375
320
0
0
74,049
SUBTOTAL
144,449
10,569
7,415
570
0
0
163,003
52
CITY OF FAYETTEVLLE, ARKANSAS
EXPENDITURE SUMMARY
1991 GENERAL FUND
MATERIALS CONTRACT CAPITAL TOTAL
PERSONNEL & SUPPLIES SERVICES MAINT. TRANSFERS OUTLAY EXPENSES
MISCELLANEOUS DMSION
Miscellnsota
100,000
0
786,289
6,000
723,470
1,525,743
3,141,502
SUBTOTAL
100,000
0
786.289
6,000
723,470
1,525,743
3,141,502
BUILDING MAINTENANCE DIVISION
General Maintensrce
74,381
2,930
23,555
29.497
0
0
130,363
Janitorial
18,931
4.930
48,570
100
-------
0
_______________SUBTOTAL
0
72,531
93,312
7,860
_ ---_____-.
72,125
29,597
0
0
202,894
ANIMAL CONTROL DIVISION
PatroUEmergency Response
63,496
0
18,459
3,062
0
0
85,037
Animal Slteeer
31,899
0
18,593
240
0
0
50.732
SUBTOTAL
95,395
____
0
____ -----
37,052
- _-_____.
3,322
0
0
135,769
TOTAL ADMINISTRATIVE SERVICES
----------
----------
-_--____. ____-_-__
DEPARTMENT
1,467,260
109,188
1,101,375
107,737
723,470 1,525,743 5,034,773
POLICE
POLICE DIVISION
SuppoctS.Mcw
469,118
44,981
86,515
9,276
55,371
0
665.261
PatroVWanant Service
1,521,638
16.672
214,540
4,570
.—____
0
0
1.797,420
TOTAL POLICE DEPARTMENT
1,990,756
____
61,653
____ _—_
301.055
53,846
55,371 0
2,462,681
FIRE
FIRE DIVISION
Prevention
67,498
6,830
11,276
2,250
0
0
87.856
Operations
1,576.788
17,475
107,383
49,250
0
3,200
1,754,096
Training
32,887
156
9,476
2,250
0
0
4,769
Haardous Materials
0
3.850
33,750
250
0
0
37,850
Hyd un Clrrgw
0
0
15,000
0
0
0
15,000
TOTAL FIRE DEPARTMENT
1,677,173
28,311
176,887
54.000
0 3,200
1.939,571
PLANNING MANAGEMENT
PARKS ADMINISTRATION DIVISION
AdminiaRtion
79,750
13,177
38,945
1,768
0
0
133,640
Swimming Pool
55,938
19,505
17,037
4,500
0
0
96,980
AtHetics
34,658
430
0
0
0
0
35,088
Transfers
0
0
118,453
0
0
0
118,453
Library
0
0
206,055
0
0
0
206,055
Lake Recreation
0
1,290
54,481
1,645
0
0
57,416
TOTAL PLANNING MANAGEMENTDEPT.
170,346
34,402
434,971
7,913
0
0
647,632
PUBLIC WORKS
PARKS MAINTENANCE DIVISION
Park Mainterrce
0
4,497
149,802
22.307
0
0
176,606
BNlfeld Mainbrrnce
0
3,385
94,805
12,650
0
0
110,840
SUBTOTAL
0
7.882
24,807
34,957
0
0
287,446
TRAFFIC DIVISION
Admin.& Enforcement
28,092
1,003
42,647
639
0
0
72,361
Engneenng& Plannng
38,491
720
5,526
788
0
0
45,525
Control& Maintererne
0
16,684
113.856
18,763
0
0
149,303
SUBTOTAL
66,58.3
18,407
162,029
20,190 _---
0
-----0
267,209
TOTAL PUBLIC WORKS DEPARTMENT
66,583
26,289
406,636
_
55,147
--
0
--
- 0
_-_
554,655
TOTAL GENERAL FUND
$ 6,058,2825
287.6211
2,629,240$
268,199$
778,841$
1,528,943 S
11.571,112
-sum—
ma
--
se sasamss
a -a mat
asses.s�s
53
Ayi
1..
I
' SOURCES OF FUNDS FOR 1991
STREET FUND
Inletpcve nmenlal
51.1 ] 3.03
'
518.100
.+O Balance
" '255.01]
I. property' Tau •
5201,000
$1,736,250
I.
USES OF FUNDS FOR 1991
STREET FUND
MaIM. Right of Way
563.100
• e. Admin.
r ! : ).150
{p��/%qj//,1��/J Drainage CDneL
' Street MCInlenance
5801.061
r '• a��/'/ E281,080
f/♦
1
' $1,736,250
r ,
54
I
FUND 210 CITY OF FAYETTEVILLE, ARKANSAS
STREET FUND
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
-------------------------------------------'
BEGINNING FUND BALANCE $ 1,397,778 $ 1,867,862 $ 1,459,408 $ 561,867
-------------------------------------------
REVENUES
Property taxes 250,502 259,000 261,000 261,000
Intergovernmental 1,172,407 1,332,800 1,172,424 1,170,903
Interest 122,856 48,000 102,500 48,000
Payments by property owners 49,433 0 0 0
Contributions 0 300 300 300
Other ------- 486
------- 100 -------100 -------100
Total Revenues 1,595,684 1,640,200 1,536,324 1,480,303
EXPENDITURES —
Public works director 69,533 0 0 0
Street maintenance administration 288,560 604,345 500,959 427,150
Maintenance of right—of—way 150,522 184,856 100,138 53,160
Street maintenance 658,831 1,764,125 1,544,313 891,054
Drainange maintenance 186,876 253,937 178,504 284,886
Street construction 173,997 210,000 109,951 0
Construction of drainage _-----5,735 ---_— 80,000 ---------0 ----- 80,000
Total Expenditures 1,534,054 3,097,263 2,433,865 1,736,250
----------' ----------' ----------'----------'
REVENUES OVER (UNDER) EXPENDITURES 61,630 (1,457,063) (897,541) (255,947)
-------------------------------------------
ENDING FUND BALANCE $ --- 1,459,408 $ ---- 410,799 $ ---- 561,867 $ 305,920
----
1
1
1
1
55 '
FUND 210
DIVISION 910
ACTIVITY - 4
STREET FUND
REVENUE DETAIL
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
PROPERTY TAX
1989
1990
1990
1991
4-100.00 PROPERTY TAXES
$ 235,654
$ 249,000
$ 249,000
$ 249,000
4-100.01 DELINQUENT TAXES
14,848
10,000
12,000
12,000
TOTAL PROPERTY TAX
250,502
____________
259,000
____________
261,000
____________
261,000
____________
INTERGOVERNMENTAL REVENUES
____
4-304.00 GRANTS - STREET IMPROVEMENTS
4-306.00 STATE TURNBACK
TOTAL INTERGOVERNMENTAL REVENUES
CHARGES FOR SERVICES
4-420.00 PAYMENTS BY PROPERTY OWNERS
TOTAL CHARGES FOR SERVICES
INTEREST
4-705.00 INTEREST - CHECKING ACCOUNT
4-705.01 INTEREST - SAVINGS
4-708.00 INTEREST - INVESTMENTS
4-713.00 DISCOUNT/PREMIUM T -BILLS
TOTAL INTEREST INCOME
MISCELLANEOUS
4-881.02 GAIN/LOSS ON SALE OF EQUIPMENT
4-999.00 MISCELLANEOUS
TOTAL MISCELLANEOUS REVENUE
TOTAL REVENUE
0
125,000
125,000
0
1,172,407
1,207,800
------------
1,047,424
--------•-••
1,170,903
------------
-----------
1,172,407
1,332,800
1,172,424
1,170,903
49,433
0
0
0
-•----------
------------
------------
--------•-_
49,433
0
0
0
3,843
2,500
66
0
118,947
45,500
0
0
122,856
48,000
2,500
2,500
0
0
100,000
45,500
0
0
102,500
48,000
0
300
300
300
486
100
500
100
486
400
800
400
$ 1,595,684
$ 1,640,200
$ 1,536,724
$ 1,480,303
56
CITY OF FAYETTEVILLE, ARKANSAS
EXPENDITURE SUMMARY
ESTIMATED 1990 STREET FUND
MATERIALS
CONTRACT
CAPITAL
TOTAL
PERSONNEL
& SUPPLIES
SERVICES
MAINTENANCE
OUTLAY
EXPENSES
---------
---------
---------
---------
---------
---------
STREET MAINTENANCE DIVISION
------------------------
STREET ADMINISTRATION
54,486
3,675
437,874
4,924
0
500,959
MAINT OF RIGHT OF WAY
0
2,585
97,103
450
0
100,138
STREET MAINTENANCE
250
103,059
1,371,537
0
69,467
1,544,313
DRAINAGE MAINTNENACE
0
16,417
162,087
0
0
178,504
TOTAL STREETMAINT.
---------
54,736
---------
125,736
---------
2,068,601
---------
5,374
---------
69,467
---------
2,323,914
---------
---------
---------
---------
---------
---------
STREET CONSTRUCTION DIVISION
STREET CONSTRUCTION
0
0
0
0
109,951
109,951
DRAINAGE CONST.
0
0
0
0
0
0
--------
---------
---------
---------
---------
---------
TOTAL CONSTRUCTION
0
0
0
0
109,951
109,951
---------
------
---------
---------
---------
---------
TOTAL STREET FUND
$ 54,736$
125,736$
2,068,601 $
5,374$
179,418$
2,433,865
= a
tflfl
___s_fl==
========
s===
57
I .
CITY OF FAYETTEVII I F, ARKANSAS
EXPENDITURE SUMMARY
1991 STREET FUND
'
MATERIALS CONTRACT CAPITAL TOTAL
I. PERSONNEL &SUPPLIES SERVICES MAINTENANCE OUTLAY EXPENSES
--------- ------------------ --------- --------- ---------
STREET MAINTENANCE DIVISION
------------------------
STREETADMINISTRA-PON 65,911 5,311 349,978 5,950 0 427,150
'
MAINT OF RIGHT OF WAY 0 2,245 50,015 900 0 53,160
STREET MAINTENANCE 0 170,284 719,770 0 1,000 891,054
DRAINAGE MAINTNENACE 0 22,175 261,711 0 1,000 284.886
' TOTAL STREETMAINT. 65,911 200,015 1,381,474 6,850 2,000 1,656,250
--------- --------- ------------------ --------- ---------
STREET CONSTRUCTION DIVISION
------------------------
STREET CONSTRUCTION 0 0 0 0 0 0
'
DRAINAGE CONST.------- 0 -_-__-- 0 ------- 0 ------_ 0 _--- 80,000 ---- 80,000
TOTAL CONSTRUCTION 0 0 0 0 80,000 80,000
--------- --------- ------------------ ------------------
TOTAL STREET FUND $ 65,911 $_-- 200,015$ 1,381,474$ 6,850 $---- 82,000$ 1,736,250
•
i
1
1
58
1
I
FUND - 212 CITY OF FAYETTEVILLE, ARKANSAS
DIVISION - 912 CITY ADVERTISING 6 PROMOTION FUND
ACTIVITY 4,5
ACTUAL BUDGETED ESTIMATED BUDGETED ,
1989 1990 1990 1991
-----------------------------------------"__-..
BEGINNING FUND BALANCE $ 80,663 $ 71,947 $ 68,320 $ 113,996
............ ............ ............ ............
REVENUES
4-101.00 HMR TAXES 505,583 515,100 530,000 530,000
4-101.01 PRIOR YEARS HMR TAXES 7,511 7,900 8,500 7,900
4-614.00 SUBSIDY TRANSFER 150,000 300,000 300,000 336,000
4-705.00 INTEREST - CHECKING 1,851 1,700 1,500 1,700
4-708.00 INTEREST - INVESTMENTS 5,137 4,000 7,000 4,000
............ ....................................
TOTAL REVENUES 670,082 828,700 847,000 879,600
--
------. ----...__...
EXPENDITURES
5-301.00 PUBLIC NOTIFICATION 103,052 160,000 160,000 160,000
5-303.00 PUBLICATIONS AND DUES 100 10D 100 100
5-307.00 AUDIT EXPENSE 37 500 35 500
5-322.00 ADMINISTRATION EXPENSE 24,000 24,000 24,000 24,000
5-333.00 COLLECTION EXPENSE 20,524 20,367 21,060 21,435
5-342.00 PROMOTIONAL ACTIVITIES 0 50,000 6,238 20,000
5-342.01 SPECIAL PROJECTS 21,496 60,000 41,391 98,650
5-602.69 TRANSFER TO CEC BOND TRUSTEE 513,094 523,000 538,500 537,900
5-629.00 TRANS - ECONOMIC DEVELOPMENT 0 10,000 10,000 45,000
5-900.00 MISCELLANEOUS 122 6,000 0 6,315
TOTAL EXPENDITURES 682,425 853,967 801,324 913,900
-------"..' ------'-""-'----.'.... -----------
REVENUES OVER (UNDER) EXPENDITURES (12,343) (25,267) 45,676 (34,300)
............ ........................ .'--'-..--.-
ENDING FUND BALANCE $ 68,320 $ 46,680 $ 113,996 S 79,696
I
1
59 ,
I
' FUND - 213 CITY OF FAYETTEVILLE, ARKANSAS
Fs.
DIVISION - 913 OFF STREET PARKING FUND
ACTIVITY 4,5
ACTUAL BUDGETED ESTIMATED BUDGETED
' ---1989 1990 1990 _'- 1991
---- ---------- ---------- ----
BEGINNING FUND BALANCE S 307,566 $ 405,190 $ 401,617 $ 272,396
---------- ---------- ---------- ------------
REVENUE
4-423.00 PARKING CARDS ASSOCIATION 12,167 12,700 12,700 12,700
' 4-423.01 PARKING CARDS LOT,5 MCILROY 12,448 12,410 12,410 12,410
4-423.02 PARKING CARDS CITY 10,598 10,000 11,400 11,400
4-423.03 PARKING CARDS CITY EMPLOYEES 0 0 3,000 3,000
' 4-426.00 RENT LOT 1 LEWIS BROTHERS 13,575 13,000 13,000 13,000
4-426.01 RENT LOT 2 SOUTHSIDE 5,081 5,000 5,000 5,000
4-426.02 RENT LOT 3 EAST OFF EAST STREET 3,859 3,800 3,800 3,800
' 4-426.03 RENT LOT 4 COURTHOUSE 3,661 3,600 3,600 3,600
4-426.04 RENT LOT 7 FIRST FEDERAL 9,338 9,000 9,000 9,000
4-426.05 RENT LOT 12 MILHOLLAND 810 800 920 920
4-426.06 RENT LOT 13 SOUTHWESTERN BELL 4,353 4,350 4,350 4,350
' 4-427.00 RENT PARKING DECK 105,239 100,000 100,000 100,000
4-705.00 INTEREST CHECKING ACCOUNT 1,183 1,000 1,400 1,400
4-708.00 INTEREST INVESTMENTS 29,017 25,000 21,700 21,000
TOTAL REVENUES 211,329 200,660 202,280 201,580
__________ __________ __________ ____________
EXPENDITURES
5-307.00 AUDIT EXPENSE 83 150 81 85
5-309.00 LEASE EXPENSE 0 131,500 0 0
5-310.00 UTILITIES 10,060 10,000 9,500 10,000
5-311.01 INSURANCE - SELF 0 0 0 0
5-319.00 BAD DEBT EXPENSE 0 0 0 0
' 5-343.00 DECK OPERATING EXPENSE 34,330 36,000 30,000 31,000
5-411.00 PARKING DECK MAINTENANCE * 1,003 65,000 1,500 65,000
5-600.00 TRANSFER TO OTHER FUNDS 42,915 43,900 43,900 43,900
5-611.00 DOWNTOWN PARKING DISTRICT. 28,413 30,000 30,000 30,000
5-805.00 LAND ACQUISITION 0 216,520 216,520 0
5-900.00 MISCELLANEOUS 474 0 0 0
__________ __________ __________ ____________
' TOTAL EXPENDITURES 117,278 533,070 331,501 179,985
-------------------------------------------
' REVENUES OVER (UNDER) EXPENDITURES 94,051 (332,410) (129,221) 21,595
ENDING FUND BALANCE $- 401,617_ $
-_ 72,780- $ _272,396- $ 293,991
'
* $64,000 TO COVER WORK TO STOP DETERIORATION OF PARKING DECK
n
60
j
FUND - 218 CITY OF FAYETTEVILLE, ARKANSAS
DIVISION - 491 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
ACTIVITY 4,5
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
4-320.00 CD GRANT FUN DING $ 420,731 $ 816,980 $ 561,280 $ 655,700
4-321.00 RENTAL REHAB GRANT 0 76,000 76,000 0
4-910.00210 LOAN REPAY 7,809 9,140 9,140 10,000
TOTAL REVENUES ---- 428,540 ---- 902,120 ---- 646,420 ---- 665,700_
EXPENDITURES
490-5-390.12 RENTAL REHAB 0 76,000 76,000 0
918-5-910.01 210 REHAB EXPENSE 9,161 9,140 9,140 10,000
488-5-388.02 ST. JAMES REHAB. 0 17,500 17,500 0
488-5-388.03 WILLOW STREET 71,608 2,560 2,560 0
486-5-388.04 SPRUCE STREET 59,035 3,270 3,270 0
488-5-388.06 PARKS AND RECREATION 9,917 0 0 0
488-5-388.07 HOUSING REHAB. 22,735 0 0 0
488-5-388.08 ADMINISTRATION 711 0 0 0
489-5-389.02 YOUTH BRIDGE 0 65,000 65,000 0
489-5-389.03 AGING TRANSPORTATION 4,415 0 0 0
489-5-389.04 SIDEWALKS & STREETS 28,871 75,759 64,859 0
489-5-389.06 PARKS & RECREATION 21,913 906 906 0
489-5-389.07 HOUSING REHAB. 130,870 31,730 3,730 0
489-5-389.08 ADMINISTRATION 54,554 3,006 3,006 0
489-5-389.09 WEATHERIZATION 2,910 2,089 2,089 0
489-5-389.10 COST ALLOCATION 11,190 0 0 0
489-5-389.11 CODE ENFORCEMENT 650 350 350 0
491-5-390.07 HOUSING REHAB 0 175,000 175,000 168,000
490-5-390.04 STREETS 0 200,000 0 0
490-5-390J0(S. COLLEGE SIDEWALK 0 50,000 50,000 0
490-5-390J0( ELDERLY TAXI PROGRAM 0 11,907 11,907 0
491-5-390.06 PARKS AND RECREATION 0 11,903 103 25,000
491-5-390.08 ADMINISTRATION 0 83,000 83,000 75,200
490-5-390.10 ABILITIES UNLIMITED 0 74,000 74,000 0
491-5-390.11 WEATHERIZATION 0 5,000 0 10,000
491-5-390.03FAYETTEVILLETAXI PROGRAM 0 4,000 4,000 10,000
491-5-390.13 YOUTH BRIDGE 0 0 0 30,000
491-5-390.14 NWA HEALTH CLINIC 0 0 0 9,900
491-5- 390.15 YOU CAN PROGRAM 0 0 0 16,350
491-5-390.16 SANG AVE SENIOR CENTER 0 0 0 3,750
491-5-390.17 PUBLIC IMPROVEMENTS 0 0 0 250,000
491-5-390.18 ACQUISITION 0 0 0 35,000
491-5-390.19 DISPOSITION 0 0 0 5,000
491-5-39020 CLEARANCE 0 0 0 10,000
491-5-39021 TARGET AREA DESIGN STANDARDS 0 0 0 7,500
TOTAL EXPENDITURES ---- 428,540 ---� 902,120 ---� 646,420 ---- 665,700
REVENUES OVER (UNDER) EXPENDITURES $ ---------0 $ ---------0. $ ---------0. $ ---------0.
I
61 '
I
FUND 223 CITY OF FAYET TEVILLE, ARKANSAS
ACTIVITY 923 AGING TRANSPORTATION FUND
' ACTIVITY 4,5
ACTUAL BUDGETED ESTIMATED BUDGETED
---1989 --- --- 1990 ---. --- 1990 --- ----1991 ---
REVENUE -
4-340.00 AAA OFNWA CONTRIBUTION - ----4,000 ------4,000 ------4_000 ---__-4_000
' TOTAL REVENUE 4,000 4,000 4,000 4,000
EXPENSES
5-315.00 CONTRACT SERVICES 4,000 4,000 4,000 4,000
TOTAL EXPENSES ---- -4_000- ------4,000- 4,000 ------4,000
NET INCOME (LOSS) $ =====0' $ 0 $ =0' $ _=====0.
1
1
1
•
1
.1
.1 62
FUND - 293
DIVISION - 296
ACTIVITY 4,5
BEGINNING FUND BALANCE $
REVENUES
993-4-310.00 DRUG ENFORCEMENT GRANT
993-4-602.01 TRANSFER FROM GENERAL FUND
TOTAL REVENUES
4» I'1k't•1ti
5-100.00 SALARIES AND WAGES
5-101.00 NONUNIFORMED PERSONNEL
5-103.00 OVERTIME
5-104.00 OVERTIME NONUNIFORM
5-105.00 SOCIAL SECURITY TAXES
5-107.00 INSURANCE - LIFE
5-108.00 INSURANCE - HEALTH
5-108.01 INSURANCE - LTD
5-109.00 PENSION CONTRIBUTION
5-109.01 GENERAL PENSION
5-109.02 GENERAL POLICE PENSION
5-109.03 LOPFI POLICE PENSION
5-111.00 WORKERS COMP INSURANCE
5-200.00 OFFICE SUPPLIES & PRINTING
5-210.00 MINOR EQUIPMENT
5-302.00 UNIFORMS & PERSONAL EQUIP
5-303.00 PUBLICATIONS AND DUES
5-304.00 TRAVEL AND TRAINING
5-307.00 AUDIT EXPENSE
5-308.00 RENT
5-310.01 TELEPHONE EXPENSE
5-311.00 INSURANCE-VEH & BUILDINGS
5-311.01 INSURANCE -SELF
5-311.02 INS -PERSONAL LIABILITY
5-314.00 PROFESSIONAL SERVICES
5-315.00 CONTRACT SERVICES
5-331.00 MOTOR POOL CHARGES
5-401.00 OFFICE MACHINE MAINTENANCE
5-402.00 RADIO MAINTENANCE
5-403.00 VEHICLE & MACHINE MAINT.
5-407.00 MAINT OF SMALL EQUIPMENT
5-801.00 FIXED ASSETS
5-802.00 VEHICLES & EQUIPMENT
5-900.00 MISCELLANEOUS EXPENSE
TOTAL EXPENDITURES
REVENUES OVER (UNDER) EXPENDITURES
ENDING FUND BALANCE
CITY OF FAYETTEVILLE, ARKANSAS
DRUG ENFORCEMENT PROGRAM
ACTUAL BUDGETED ESTIMATED
1989 1990 1990
123,399
15,526
138,925
68,630
13,580
10,469
168
1,445
216
4,181
0
0
0
4,625
4,054
0
474
1,097
1,275
161
633
0
6,600
2,877
0
0
1,968
0
440
413
125
0
2,233
0
11,144
0
2,117
138,9250
$ 0$
Os 0$
1
BUDGETED - t
1991
0
135,656
116,929
164,423
45,218
38,977
55,371
180,874
--
-- 155,906 ----
219,794
71,165
67,557
70,037
16,102
13,100
44,418
24,910
19,100
27,201
711
575
1,028
1,847
1,732
4,573
216
326
717
5,131
4,300
6,925
0
0
637
0
0
150
0
0
818
6,012
5,400
2,693
4,874
4,874
9,313
0
0
1,700
3,089
2,450
1,525
2,101
2,101
411
1,275
1,275
1,275
329
100
290
1,525
1,525
2,225
8,000
8,000
0
6,600
6,600
6,600
4,544
2,571
3,100
600
200
520
2,400
0
800
2,250
2,250
2,138
500
500
5,000
1,915
985
1,360
0
0
0
675
125
675
680
200
621
6,563
3,200
6,615
0
0
0
6,860
6,860
9,429
0
0
7,000
0
0
0
.------
180,874
----------
155,906
----------
219,794
----------
'------
0
----------
0
0
Os 0 $ 0
I
I
I
H
H
I
I
I
I
J
I
I
I
I
63
I
FUND - 317
ye'• CITY
OF FAYETTEVILLE,
ARKANSAS
DIVISION - 917
ARTS
CENTER BOND FUND
ACTIVITY 4,5
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
BEGINNING FUND BALANCE
----- - ----
$ 562,449
------------
$ 816,742
____________
------------ ------------
S 576,282 $
____________ ____________
626,055
REVENUE
____________
4-707.00 INTEREST - DEBT SERVICE
37,146
34,000
30,000
26,000
4-707.01 INTEREST - REVENUE
14,405
14,000
20,000
18,000
4-700.06 INTEREST - BOND FUND
0
450
900
800
TOTAL REVENUE
.
51,551
------------
48,450
------------
50,900
------------ ------------
46,800
EXPENDITURES
317-830
5-307.00
AUDIT EXPENSE
194
250
1,401
300
5-500.00
PRINCIPAL PAYMENT
45,000
50,000
50,000
75,000
5-501.00
INTEREST EXPENSE
248,140
245,890
245,890
243,290
5-502.00
PAYING AGENT FEES
1,048
1,300
1,300
1,500
TOTAL EXPENDITURES
294,382
____________
297,440
____________
298,591
____________
320,090
____________
REVENUES OVER (UNDER) EXPENDITURES (242,831) (248,990) (247,691) (273,290)
____________ ____________ ____________ ____________
OTHER FINANCING SOURCES (USES)
_______
4-602.01 TRANSFER FROM GENERAL
708,679
740,364
755,000
770,100
5-630.00 TRANSFER EXCESS FUNDS
(452,015)
(442,900)
(457,536)
(448,310)
NET OTHER FINANCING SOURCES
256,664
____________
297,464
____________
297,464
321,790
REVENUE BOTHER FINANCING SOURCES
OVER EXPENDITURES
13,833
------------
48,474
------------
49,773
------------
48,500
------------
ENDING FUND BALANCE $ 576,282 S 865,216 $ 626,055 $ 674,555
FUND - 335
CITY OF FAYETTEVILLE, ARKANSAS
DIVISION - 935
SALES TAX BOND FUND
ACTIVITY 4,5
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
............
..........--
.__-------_-
...------...
BEGINNING FUND EQUITY
$ 0
$ 0
$ 0
$ 4,396,900
------------
------------
------------
------------
REVENUE
4.104.00 SALES TAX REVENUE
0
1,020,000
1,020,000
3,300,000
4-708.00 INTEREST - INVESTMENTS
0
75,000
75,000
300,000
TOTAL REVENUE
0
1,095,000
1,095,000
3,600,000
............
............
............
............
EXPENDITURES
5-320.00 T -BILL HANDLING FEE
0
50
0
0
5-500.00 PRINCIPAL PAYMENT
0
0
0
824,000
5-501.00 INTEREST EXPENSE
0
1,084,913
0
2,450,000
............
............
............
............
TOTAL EXPENDITURES
0
1,084,963
0
3,274,000
............
............
............
............
REVENUES OVER (UNDER) EXPENDITURES
0
____________
10,037
____________
1,095,000
____________
326,000
____________
OTHER FINANCING SOURCES (USES)
________
6-606.00 TRANSFER FROM CAPITAL PROJECT
FUND 0
3,301,900
3,301,900
0
5-606.02 TRANSFER TO SALES TAX CONSTRUCTION 0
0
0
(576,000)
-----'......
............
............
............
TOTAL OTHER FINANCING SOURCES (USES)
0
3,301,900
3,301,900
(576,000)
............
............
............
............
REVENUES & OTHER FINANCING SOURCES
OVER (UNDER) EXPENDITURES
0
3,311,937
4,396,900
(250,000)
............
............
............
............
ENDING
FUND
EQUITY
$ 0
S 3,311,937
$ 4,396,900
$ 4,146,900
-____ss====
= =__zsissas
L=t====2___-
:==-
65
FUND - 416
DIVISION - 916
ACTIVITY 4,5
BEGINNING FUND BALANCE
705.00 INTEREST - CHECKING
708.00 INTEREST - INVESTMENTS
TOTAL REVENUE
EXPENDITURES
307.00 AUDIT EXPENSE
314.00 PROFESSIONAL SERVICES
320.00 T -BILL HANDLING FEES
604.00 BUILDING COST
805.00 LAND ACQUISITION
860.00 ARTS CENTER PKG - CONSTRUCTION
861.00 ARTS CENTER PKG - LAND AOUISITION
TOTAL EXPENDITURES
REVENUES OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES
630:00 TRANFER FROM CAPITAL IMPROV CONST
TOTAL OTHER FINANCING SOURCES
REVENUES & OTHER FINANCING SOURCES
OVER (UNDER) EXPENDITURES
ENDING FUND BALANCE
CITY Of FAYEIiTEVILLE, ARKANSAS
ARTS CENTER PROJECT FUND
ACTUAL
1989
$ 2,957,671
BUDGETED
1990
$ 3,012,229
ESTIMATED
1990
S 3,012,229
BUDGETED
1991
$ 2,284,226
3,924
2,000 3,000 2,000
233,462
105,000 170,000 70,000
237,386
107,000 173,000 72,000
1,124
2,663
2,663
15,524
8,637
4,000
250
500
300
131,811
2,070,138
764,660
34,119
50,000
154,500
0
494,061
127,500
317,276
147,000
62,500
500,104
2,772,999
1,116,123
2,700
10,000
300
2,318,106
0
424,963
817,761
3,573,830
(262,718) (2,665,999) (943,123) (3,501,830)
317,276 950,000
317,276 950,000
------------ ------------
215,120 1,217,604
215,120 1,217,604
54,558 (1,715,999) (728,003) (2,284,226)
$ 3,012,229 $ 1,296,230 $ 2,284,226 $
0
FUND - 427
DIVISION - 927
ACTIVITY 4,5
BEGINNING FUND BALANCE
REVENUE
4-700.00 INTEREST
4-705.00 INTEREST - CHECKING ACCOUNTS
4-708.00 INTEREST - INVESTMENTS
4-713.00 DISCOUNT/PREMIUM T -BILLS
TOTAL REVENUE
EXPENDITURES
5-307.00 AUDIT EXPENSE
5-320.00 T -BILL HANDLING FEES
TOTAL EXPENDITURES
REVENUES OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
------------------------------
4-602.01 TRANSFER FROM GENERAL FUND
TOTAL OTHER FINANCING SOURCES (USES)
REVENUES & FINANCING SOURCES
OVER (UNDER) EXPENDITURES
ENDING FUND BALANCE
CITY OF FAYETTEVILLE, ARKANSAS
REPLACEMENT FUND
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
--------------------------------- ---------
$ 1,395,992 $ 1,607,356 $ 1,637,964 $ 1,830,912
----------' ---------------------'--------- 1
23,727 0 8,600 0
499 300 300 300
106,698 70,000 120,000 120,000
(856) (1,000) (900) (1,000)
-----,30,068 300 ' ----- 69, ' ---- 128- ' ---- ,000 119,300 '
399 500 382 500
---------o 50 ' -------3 -------35°' -------35°.
399 850 732 850
::iiii
8450
112,313 65,680 65,680 65,680
---- 112_313. ----- &5,680 - ---------r,680 - ----- 65
,680
-
241,982 134,130 192,948 184,130
----------'---------------------'----------
$ 1,637,964 $ 1,741,486 $ 1,830,912 $ 2,015,042
1
67 '
FUND 447 - CITY OF FAYETTEVILLE, ARKANSAS
DIVISION 947 CAPITAL IMPROVEMENTS CONSTRUCTION FUND
ACTIVITY 4,5
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
------------------------------------------------
BEGINNING FUND BALANCE S 0 S 0 $ (349,014) $ 20,792,347
' REVENUE
4-705.00 INTEREST - CHECKING 0 0 0 1,000
4-707.07 INTEREST - CONST. FUND 0 0 0 1,500,000
4-708.00 INTEREST - INVESTMENTS 0 600,000 382,000 0
4-999.00 MISCELLANEOUS REV 0 0 0 4,250
-------------------------------i
TOTAL REVENUE 0 600,000 382 000 1,505,250
-------- ---- ---------'-- ------------ ---......._
EXPENDITURES -
5-307.00 AUDIT EXPENSE 0 1,000 1,000 1,000
5-315.00 CONTRACT SERVICES 0 0 0 727,000
5-801.00 FIXED ASSETS 0 0 - 0- 65,667
5-802.00 VEHICLES & EQUIPMENT 0 0 0 300,000
5-804.00 BUILDING COSTS 0 679,000 179,000 530,000
5-805.00 LAND ACQUISITION _ 0 18,309 18,309 18,309
5-806.00 MISC. PARK IMPROVEMENTS 0 112,200 112,200 125,400
5-806.01 YOUTH CENTER POOL RENOVATION 11,782 - 867,500 867,500 0
5-807.00 RECYCLING DISPOSAL PROGRAM 0 750,000 750,000 275,000
5-808.00 WATER LINE CONST. (36 INCH) 0 3,600,000 3,600,000 4,200,000
5-809.00 STREET CONSTRUCTION 19,956 2,116,298 2,116,298 1,153,662
------------ ----------------------- ..----------
+,; TOTAL EXPENDITURES 31,738 8,144,307 7,644,307 7,396,038
REVENUES OVER (UNDER) EXPENDITURES (31,738) (7,544,307) (7,262,307) (5,890,788)
OTHER FINANCING SOURCES (USES)
6-884.00 BOND PROCEEDS 0 33,019,000 33,019,000 0
6-884.01 BOND ISSUANCE COSTS 0 (1,038,312) (1,038,312) 0
' 5-605.00 TRANSFER TO C.E.M.S. 0 (60,000) (60,000) 0
5-606.00 TRANSFER TO DEBT SERVICE 0 (3,301,900) (3,301,900) 0
5-615.01 TRANS TO ANIMAL SHELTER CONST. 0 0 0 0
5-627.00 TRANSFER TO ARTS CENTER PROJECT (317,276) (950,000) (215,120) (1,217,604)
TOTAL OTHER FINANCING SOURCES (USES) (317,276) 27,668,788 28,403,668 (1,217,604)
REVENUES & OTHER FINANCING SOURCES
OVER (UNDER) EXPENDITURES & USES (349,014) 20,124,481 21,141,361 (7,108,392)
- ---------- ------------ ------------------------
ENDING FUND BALANCE S (349,014) $ 20,124,481 S 20,792,347 S 13,683,955
------------------------------------------------
------------------------------------------------
LJ
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENT CONSTRUCTION FUND
EXPLANATION OF ACCOUNTS
447-947-5-315.00
CONTRACT SERVICES
Drainage Improvements:
Poplar St. - Ash to Elm
$
125,000
Custer & Arrowhead Inters.
12,000
Various Channel Cleaning
255,000
Bridge Repair & Improvements:
Double Springs Rd. at Owl Crk.
40,000
Old Wire Rd. East of Hwy. 265
245,000
Storm Drainage Study
50,000
$
727,000
447-947-5-801.00
FIXED ASSETS
Additional Mainframe Memory
& Disk (Police)
$
65,667
447-947-5-802.00
VEHICLES & EQUIPMENT
Pumper/Ladder Replacement
S
300,000
447-947-5-804.00
BUILDING COSTS
Maintenance Center
$
500,000
Remodel Existing Fire Station
30,000
$
530.000
447-947-5-805.00
LAND ACQUISITION
Gulley Park Purchase
$
18,309
447-947-5-806.00
MISC. PARK IMPROVEMENTS
Gulley Park Master Plan Dev.
$
38,000
Lake Fay. Boat Dock
35,000
Miscellaneous Park Equipment
2,400
Lake Fayetteville Field 13
Relocation
50,000
$
125,400
447-947-5-807.00
447-947-5-808.00
RECYCLING DISPOSAL PROGRAM
Phase III of Processing Ctr
WATER LINE CONSTRUCTION
Parallel 36 -inch line
$ 275,000
$4,200,000
;ry
1.
447-947-5-809.00 . STREET CONSTRUCTION
Pavement Impr. - Area 2 $ 87,941
Pavement Impr. - Area 3 97,821
' Pavement Impr. - Area 4 25,365
Pavement Impr. - Area 5 104,688
Pavement Impr. - Area 7 58,625
' Pavement Impr. - Area 8 93,405
Pavement Impr. - Area 9 24,605
Chip Seal - Phase 2 300,000
Township - College to Old Wire 176,803
' Lafayette - Mission to Dogwood 10,909
Pump Station Rd. - Existing
to Morningside 173,500
' $1,153,662
' 447-947-5-627.00 TRANSFER TO ARTS CENTER PROJ.
Dickson St. Area Improvements $1,242,724
3 70
FUND 452 CITY OF FAYETTEVILLE, ARKANSAS
DIVISION 952 SALES TAX CONSTRUCTION FUND
ACTIVITY 4,5
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
...._.___._m
............
............
............
BEGINNING
FUND EQUITY
$ 0 $
3,427,795 $
3,427,795 S
2,771,895
REVENUE
4.104.00
CITY SALES TAX
4,745,915
3,845,490
3,882,000
1,800,000
4-705.00
INTEREST CHECKING
7,013
7,000
4,000
4,000
4-708.00
INTEREST - INVESTMENTS
111,398
100,000
300,000
250,000
4-708.04
INTEREST ON SALES TAX REV
0
0
0
2,000
TOTAL REVENUE
4,864,326
----.....---
3,952,490
-----------
4,186,000
------------
2,056,000
------------
EXPENDITURES
5-210.00
MINOR EQUIPMENT
0
0
50
0
5-307.00
AUDIT EXPENSE
37
0
250
250
5-309.01
COMPUTER LEASE
0
0
0
135,732
5-315.00
CONTRACT SERVICES
0
1,384,000
1,364,000
1,700,200
5-320.00
T -BILL HANDLING FEE
50
0
100
300
5-801.00
FIXED ASSETS
0
301,439
90,000
171,255
5-802.00
VEHICLES & EQUIPMENT
0
562,500
412,500
424,976
5-803.00
FURNITURE
0
0
0
2,000
5-804.00
BUILDING COST
868,135
820,000
820,000
674,284
5-805.00
LAND ACQUISITION
518,309
2,045,000
2,045,000
750,000
5.809.00
STREET CONSTRUCTION
0
77,000
40,000
0
5-810.00
EASEMENTS
0
0
0
0
5-811.00
WATER METERS
0
0
0
47,490
5-880.00
ECONOMIC DEV. LEVERAGE
0
0
0
0
___________
TOTAL EXPENDITURES
1,386,531
____________
5,189,939
____________
4,791,900
____________
3,906,487
___________.
REVENUES OVER (UNDER) EXPENDITURES 3,477,795 (1,237,449) (605,900) (1,850,487)
........................ ............ ............
OTHER FINANCING SOURCES (USES)
-------
4-610.00 TRANSFER FROM SALES TAX
5-615.01 TRANSFER TO ANIMAL SHELTER
5-620.00 TRANSFER TO LIBRARY BOARD
TOTAL OTHER FINANCING SOURCES (USES)
REVENUES AND OTHER FINANCING SOURCES
(USES) OVER (UNDER) EXPENDITURES
0
0
0
576,000
(50,000)
(50,000)
(50,000)
0
0
0
0
(65,000)
(50,000)
........
(50,000)
............
(50,000)
............
511,000
............
3,427,795 (1,287,449) (655,900) (1,339,487)
ENDING FUND EQUITY $ 3,427,795
S 2,140,346
S 2,771,895
S 1,432,408
==___=====n
=tn== = = = == ==
= = = === C
71
1
CITY OF FAYETTEVILLE, ARKANSAS
SALES TAX CONSTRUCTIONL FUND
EXPLANATION OF ACCOUNTS
' 452-952-5-309.01 COMPUTER LEASE
1991 Computer Lease payment $ 135,732
452-952-5-315.00 CONTRACT SERVICES
Rogers Tank Painting $ 250,000
' Water Line Repl. As Needed 100,000
Sunrise Mtn. Water System Imp. 125,000
Pump Station Improvements 25,000
' Water System Relocations:
Highway 180 263,000
Wedington 220,000
Old Wire Bridge 18,000
'
Sewer Line Repl. As Needed 70,000
Sewer System Relocations:
Highway 180 232,000
I. Wedington 245,000
Engineering Study for Enhanced
Plant Capacity - WWTP 100,000
' Street Seal Coat - Phase 1 52,200
$1,700,200
452-952-5-801.00 FIXED ASSETS
'
Computer System Upgrade 92,000
Traffic Signal:
Sycamore,& Gregg 19,455
' Hwy. 16 East & Hwy. 265 19,455
City Manager Division:
I. HP Deskjet Printer 550
Color Monitor (2) 1,000
IBM Model 55 2,500
Software 400
' Citizen Complaint Tracking Sys. 850
Adm. Services Dir. Division:
IBM Model 55 2,500
I
Color Monitor 500
Software 400
Fire Department:
' Slide on Pump/Tank Unit 4,900
Portable Radio for Crash Truck 2,800
Parks and Recreation Division:
Wilson Swimming Pool Pump
' & Motor $ 12,000
Deskjet Printer & Emulation 1,250
Soda Ash Pump for Wilson Park 700
I. Hot Dog & Popcorn Machine 1,695
Chlorine Manifold System 700
I
Traffic Division:
Replace Heating Unit 2,200
Hot Check Program:
IBM Computer 2,500
Printer 1,800
Automatic Numbering Machine 500
Lateral File Cabinet 600
$ 171,255
452-952-5-802.00
452-952-5-803.00
452-952-5-804.00
452-952-5-805.00
452-952-5-811.00
452-952-5-620.00
VEHICLES & EQUIPMENT
Replacement Vehicles:
1109
13,627
#118
13,628
#119
13,628
#129
13,500
1135
13,628
Hay Harvesting Equipment
276,965
Rescue Truck & Equipment
80,000
$ 424,976
EXPENDITURES FOR FURNITURE
Hot Check Program:
Computer Desk $ 400
Credenza 250
Desk Chairs 300
Guest Chairs 240
Locking Door Module 300
Miscellaneous 510
$ 2,000
BUILDING COSTS
Maintenance Center $ 400,000
Data Processing Office Rehab. 10,000
Library Expansion 49,284
Re -carpet City Adm. Building 25,000
Additional Admin. Space/
Police Storage 190.000
$ 674.284
LAND ACOUISITION
Industrial Park Land Purchase $ 750,000
WATER METERS
Water Meters $ 47,490
TRANSFER TO LIBRARY BOARD
Funds for 1991 Book Purchases $ 65,000
73
FUND 514
DIVISION 914
ACTIVITY 4,5
., 5�•, CITY OF FAYETTEVILLE, ARKANSAS.
INDUSTRIAL PARK FUND
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
BEGINNING RETAINED EARNINGS $ 253,175
$ 258,222
S 258,222
$ 256,595
REVENUE
4-302.00
4-705.00
4-885.00
TOTAL RE'
EXPENSES
5-307.00
5-314.02
5-885.00
STATE GRANTS
INTEREST CHECKING
PROCEEDS FROM LAND SALES
(ENUE
AUDIT EXPENSE
ENGINEERING SERVICES
COST OF LAND SALES
TOTAL EXPENSES
NET INCOME (LOSS)
ENDING RETAINED EARNINGS
0
16,000
0
0
342
300
100
100
4,972
0
0
0
5,314
16,300
100
100
267
376
336
300
0
20,500
1,391
0
0
0
.0
0
267
20,876
1,727
30D
5,047
(4,576)
(1,627)
(200)
258,222
253,646
256,595
256,395
BEGINNING CONTRIBUTIONS 334,434
834,434
834,434
2,809,434
CAPITAL CONTRIBUTIONS 500,OD0
1,975000
1,975,000
750,000
____________
ENDING CONTRIBUTIONS 834,434
"""""--
____________
2,809,434
---------.-.
2,809,434
""'-------
3,559,434
-_--___----
TOTAL FUND EQUITY
$ 1,092,656 S 3,063,080 $ 3,066,029 $ 3,815,829
74
SOURCES
OF
FUNDS
FOR 1991
WATER
&
SEWER
FUND
"lot s.,..
$6,0$.,600
I ntu..1 I neom.
$666,000
$ewer Sales
$6,688,1.0
Funp Balance
$15,817,020
USES OF FUNDS FOR 1991
WATER & SEWER FUND
$M a C Maintenance
$1.666,916
1reatmenll
$z 486.0
waoas.ws, Service&
$093.146
supply
0.200
Interest Expense
$01&.964
•Allen
,ego
$15,817,020
1
1
1
1
I
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75
1
FUND - 540 CITY OF FAYETTEVILLE, ARKANSAS
WATER AND SEWER FUND
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
--------'--- ------------ -----------
' Beginning Retained Earnings S 16,349,545 8 16,294,206 S 15,142,412 8 :E:
Operating Revenues
Water Sales 4,273,041 4,703,945 4,547,000 5,934,500
• Sewer Sales 4,764,165 4,760,745 4,828,240 5,688,740
------------ ------------ ------------ ------_--__
Total Operating Revenues 9,037,206 9,464,690 9,375,240 11,623,240,
------------ ------------ '-----------
Operating Expenses
Water Supply 2,129,706 3,037,500 3,001,937 3,950,200
Water & Sewer Administration 1,178,519 1,593,813 2,932,202 0
Water Transmission & Distribution 547,108 611,267 572,611 2,727,730
Sewer Maintenance & Collection 359,140 683,071 416,500 1,886,975
' Wastewater Treatment Plant Admin. 2,329,723 2,497,014 2,464,320 2,465,320
Customer Accounting and collections 586,499 623,486 624,299 693,145
------------ ------------ ------------ -----------'
' Total Operating Expenses before depre. 7,130,695 9,046,151 10,011,869 11,723,370
. ------------ --------- - ------------
' Operating income (loss) before depre. 1,906,511 418,539 (636,629) (100,130)
Depreciation expense 3,523,371 1,616,271 3,705,765 3,768,696
'-------- "'-'------- ------------ -----------'
Operating income (loss) (1,616,860) (1,197,732) (4,342,394) (3,868,826)
------------ ------------ ------------ ------------
Nonoperating income (expense)
Interest expense (351,653) (409,750) (407,361) (324,954)
Interest income 701,530 487,500 655,900 510,000
Other 59,850 57,422 46,000 46,000
------------------------
Total nonoperating income 409,727 135,172 _ 294,539 231,046
Net Income (loss) (1,207,133) (1,062,560) (4,047,855) (3,637,780)
------------ ------------ ----------- ------------
' Ending Retained Earnings 15,142,412 15,231,646 11,094,557 7,456,777
------------ ---------0. ------------ ._----------
' Beginning Contributions 58,203,772 55,021,832 59,981,758 60,430,318
Capital Contributions 1,777,986 448,560 448,560 4,900,000
------------ ------------ ------------ ------------
' Ending Contributions 59,981,758 55,470,392 60,430,318 65,330,318
----------- -----------' -----------' ------------
' Total fund equity, end of year $ 75,124,170 8 70,702,038 $ 71,524,875 S 72,787,095
I
' 76
C
FUND 540
DIVISION 940
ACTIVITY 4
OPERATING REVENUES
4.431.01 WATER SALES
4-431.02 WATER SALES - RURAL
4-432.00 SEWER SURCHARGE
4-432.01 SEWER CHARGES
4-433.00 FIRE HYDRANT & PROTECTION CHARGES
4.440.00 SERVICE CHARGES - BILLED
4-450.00 RENT OF PROPERTY
4-806.00 WATER CONNECTION FEES
4-806.01 SEWER CONNECTION FEES
4-806.02 RURAL WATER CONNECTION FEES
TOTAL OPERATING REVENUES
CITY OF FAYETTEVILLE, ARKANSAS
WATER AND SEWER FUND
REVENUE DETAIL
ACTUAL BUDGETED ESTIMATED
1989 1990 1990
I
BUDGETED '
1991
I
S 3,809,744 $ 4,253,784 S 4,100,000 $ 5,450,600
204,262 239,161 240,000 286,900
244,448 252,335 263,000 301,900
4,516,116 4,443,170 4,500,000 5,317,600
83,843 81,000 88,000 88,000
4,070 6,000 23,000 6,000
3,601 3,240 3,240 3,240
93,155 107,000 82,000 88,000
59,910 62,000 62,000 66,000
18,055 17,000 14,000 15,000
'........... ............ ............ ..... "'-
9,037,204 9,464,690 9,375,240 11,623,240
NONOPERAT INC REVENUES
---'--'--'...--.-'----
6-700.00 INTEREST - BOND FUND 85
6-700.01 INTEREST - 0. & M. 85
6-700.02 INTEREST - RENEWAL AND REPLACEMENT
6-700.03 INTEREST - DEBT SERVICE
6-700.04 INTEREST - REVENUE FUND
6-700.05 INTEREST - SURPLUS REVENUE
6-702.00 INTEREST - DEPOSIT REFUND
6-705.00 INTEREST - CHECKING
6-713.00 DISCOUNT/PREMIUM T -BILLS,
6.881.02 SALE OF FIXED ASSETS
6-886.00 INVENTORY SALES
6-903.00 BAD DEBT REVENUE
6-999.00 MISCELLANEOUS
TOTAL NONOPERATING REVENUES
CONTRIBUTIONS
11,590
2,000
22,000
89,896
85,000
65,000
30,268
30,000
24,000
29,790
10,000
47,000
58,679
29,000
29,000
427,082
300,000
425,000
25,025
10,000
27,400
32,607
19,000
19,000
(3,408)
2,500
(2,500)
(742)
500
0
323
1,000
1,000
6,585
10,000
5,000
53,687
45,922
40,000
761,382
544,922
701,900
.....------
............
............
25,000
65,000
24,000
40,000
29,000
275,000
30,000
22,000
0
0
1,000
5,000
40,000
556,000
4-303.00 STATE HIGHWAY - UTILITY RELOCATION
0
148,560
148,560
278,000
4-807.00 CONTRACTOR CONTRIBUTIONS
638,321
300,000
300,000
300,000
4-813.00 CONTRIBUTED CAPITAL
1,139,665
0
0
0
----------
TOTAL CONTRIBUTIONS
1,777,986
448,560
448,560
578,000
------------------------------------------------
GRAND TOTAL $
11,576,572
S 10,458,172
$ 10,525,700
S 12,757,240
I
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77
1.;,. t:;*
CITY OF FAYETTEVILLE, ARKANSAS
A, EXPENDITURE SUMMARY
ESTIMATED 1990 WATER AND SEWER FUND
MATERIALS
CONTRACT
DEBT
PERSONNEL
&SUPPLIES
SERVICES MAINTENANCE
SERVICE
DEPRECIATION
TOTAL
WATER SUPPLY
_________
_________
_________ _________
_________
_________
_________
Water Purchased $
0 S
0$
3,001,937 $
05
0 S
70,000$
3,071,937
SUBTOTAL
0
0
3,001,937
0
0
70,000
3,071,937
CUSTOMER ACCTING & COLL.
Meter Reading
99,419
946
36,368
6,234
0
668
143,635
Customer Service
171,297
14.310
196,666
4,161
0
104
386,538
Meter Maintenance
53,311
21,299
18,630
1,658
0
39,160
134,058
SUBTOTAL
324,027
36.555
251,664
12,053
0
39,932
664,231
PUBLIC MAINTENANCE
Administration
0
0
0
0
0
0
0
SUBTOTAL
0
0
0
0
0
0
0
WATER & SEWER
Administration
10,318
25,726
2,869,056
27,102
0
32,280
2,964,482
Debt Service
0
0
0
0
407.361
0
407,361
SUBTOTAL
10,318
-___-_-
25,726
-___--- -_-_--_
2,869,056
27,102
_-_
407,361
-
32,280
__-
3,371,843
TRANSMISSION & DISTRIBUTION
Water Mains Maint.
0
31,000
178,261
0
0
396,844
606,105
Fire Hydrants & Valves
0
20,041
61,664
0
0
5,568
87,273
Tank Maintenance . - -
- " 0
" - 3,600
_ 106,500
.. - ' 0
110,100
Pumping Equipment Maint.
0
8,350
37,081
0
0
0
45,431
Meter Maintenance
0
22.000
72.861
0
0
0
94,861
Maintenance of Dams
0
100
2,421
0
0
26,790
29,311
Growth Area Mains Maint.
0
3,400
10,975
0
0
14,082
28,457
Farmington & Greenland
0
1.400
12,957
0
0
1,500
15,857
SUBTOTAL
0
89,891
482,720
0
0
444,784
1,017,395
SEWER MAINTENANCE & COLLECTION
Sewer Mains Maintenance
0
0
39,800
367.907
0
422,725
830,432
Farmington & Greenland
0
2,000
6,793
0
0
0
6,793
SUBTOTAL
0
2.000
_ ---46,593 -_-
367,907
-_----_ 0
--_ 422,725
--- 839,225
POLLUTION CONTROL PLANT
'
Administration
0
0
2,464.320
0
0
2,696,044
5,160,364
SUBTOTAL
--------------------------------------------------------------
0
0
2,464,320
0
0
2,696,044
5,160,364
TOTAL WATER & SEWER FUND $
334,345$
154,172$
9,116,290 $
407.062 $
407,361$
3,705,765$
14,124,995
78
CITY OF FAYETTEVILLE, ARKANSAS
EXPENDITURE SUMMARY
1991 WATER AND SEWER FUND
MATERIALS
CONTRACT
DEBT
PERSONNEL
& SUPPLIES
SERVICES
MAINTENANCE
SERVICE
DEPRECIATION
TOTAL
----------------------------------------------------------------
WATER SUPPLY
Water Purchased S
0$
0$
3.950,200 $
0$
0$
72,100$
4,022,300
_________
_________
_________
_________
_________
_________
_________
SUBTOTAL
0
0
3,950,200
0
0
72,100
4.022,300
CUSTOMER ACCTING & COLLECTION
Meter Reading
109.285
1,219
37,911
8,729
0
668
157,812
Customer Service
190,371
15.401
217,552
6216
0
104
429,644
Meter Maintenance
59.061
26,521
17,347
3,532
0
39,160
145,621
---------------------------------------------------------------
SUBTOTAL 358.717
43,141
272.810
18,477
0
39.932
733,077
WATER & SEWER
Administration
0
0
0
0
0
0
0
Debt Service
0
0
0
0
324.954
0
324.954
----------------------------------------------------------------
SUBTOTAL
0
0
0
0
324,954
0
324,954
TRANSMISSION & DISTRIBUTION
Water Administration
26,437
19,100
2,089,659
16,652
0
16,140
2,167.988
Water Mains Maint.
0
31,000
216,122
0
0
396.844
643,966
Fire Hydrants & Valves
0
24,376
92.938
0
0
2,700
120.016
Tank Maintenance
0
3.750
8,916
0
0
0
12,666
Pumping Equipment Maim.
0
9,375
37,951
0
0
0
47,326
Meter Maintenance
0
26,725
85,487
0
0
0
112.212
Maintenance of Dams
0
100
2,490
0
0
26,790
29,380
Growth Area Mains Maint.
0
5,000
11,792
0
0
14,082
30,874
Farmington & Greenland
0
5,000
14.858
0
0
1,500
21.358
_________
_________
_________
_________
_________
_________
_________
SUBTOTAL
26,437
124,428
2,560213
16.652
0
458.056
3.185,786
SEWER MAINTENANCE & COLLECTION
Sewer Administration
350
13,670
1215,916
21.450
0
16,140
1,267,726
Sewer Mains Maintenance
4,000
46,092
571.124
0
0
442,725
1,063,941
Farmington & Greenland
0
2,000
12,173
0
0
0
14.173
----------------------------------------------------------------
SUBTOTAL
4.350
61.962
1,799213
21,450
0
458.865
2,345,840
POLLUTION CONTROL PLANT
Administration
0
0
2.465,320
0
0
2,739,743
5205,063
----------------------------------------------------------------
SUBTOTAL
0
0
2.465.320
0
0
2,739,743
5205,063
TOTAL WATER & SEWER FUND $
389,504$
229,531 $
11,047,756 $ 56,579$
324,954$ 3.768,696 $
15.817,020
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SOURCES OF FUNDS FOR 1991
SOLID WASTE FUND
Sanitation Foes etc:
$1,652,960
.
Interest Income
$145,200
nd Balance
5514.996
)erelor Fees
3660,080
$3,193,036
USES OF FUNDS FOR 1991
SOLID WASTE FUND
Commercial Plckul
$021.370
Do pfocjI
$41.Oo(
Residential Pickuo
$989,072
$3,193,036
a a Admin.
1,834
Recycling
$282.660
I
FUND 550
DIVISION - 950
ACTIVITY 4,5,6
BEGINNING RETAINED EARNINGS $
OPERATING REVENUES
------------------
4-430.00 SANITATION FEES
4-430.01 EXTRA PICK-UP FEES
4-430.03 INCINERATOR FEES
6-990.00 MISCELLANEOUS
TOTAL OPERATING REVENUES
OPERATING EXPENSES
------------------
OPERATIONS AND ADMINISTRATION
COMMERCIAL PICKUP
RESIDENTIAL PICKUP
LANDFILL
RECYCLING
TOTAL OPERATING EXPENSES
OPERATING INCOME (LOSS) BEFORE DEPRECIATION
DEPRECIATION EXPENSE
OPERATING INCOME (LOSS)
NONOPERATING REVENUES
---------------------
6-705.00 INTEREST - CHECKING
6-705.02 INTEREST - CHECKING
6-708.00 INTEREST - INVESTMENTS
6-708.13 INTEREST - INVESTMENTS
TOTAL NONOPERATING REVENUES
NET INCOME (LOSS)
ENDING RETAINED EARNINGS
CONTRIBUTIONS
CITY OF FAYETTEVIIIF, ARKANSAS
SOUD WASTE FUND
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
2,148,321 $
(1,084,550) $
1,806,364 $
1,753,337
1,802,303
1,828,401
1,816,430
1,852,760
3,709
2,500
3,800
3,800
278,900
648,000
666,744
680,080
52
200
300
200
-------
2,084,964
----------
2,479,101
----------
2,487,274
----------
2,536,840
669,694
691,886
816,912
957,834
230,823
237,170
249,431
921,370
792,550
625,810
559,405
989,972
811,696
958,508
902,733
0
85,302
198,326
153,690
282,860
----------
-------
2,590,065
----------
2,711,700
----------
2,682,171
3,152,036
----------
-------
(505,101)
-----------
(232,599)
----------
(194,897)
(615,196)
14,537
39,130
39,130
41,000
-------
(519,638)
---------'
(271,729) (271,729)
-----------
(234,027)
(656,196)
4,083
2,000
2,800
2,000
0
0
1,200
1,200
171,062
11,000
140,000
80,000
2,536
0
37,000
----------
62,000
----------
-------
177,681
----------
13,000
181,000
145,200
-------
(341,957)
--------------------
-----------
(258,729)
-----------
(53,027)
----------
----------
(510,996)
----------
1,806,364
(1,343279)
1,753,337
1,242,341
191,526
191,063
191,063
191,063
TOTAL FUND EQUITY $ 1,997,890 $ (1,152,216) $ 1,944,400 $ 1,433,404
_���Si�iC5
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' CITY OF FAYETTEVILLE, ARKANSAS
EXPENDITURE SUMMARY
ESTIMATED 1990 SOLID WASTE FUND
1
MATERIALS CONTRACT
'PERSONNEL &SUPPLIES_ SERVICES _ MAINTENANCEDEPRECIATION
OPERATIONS &ADMINISTRATION $ 112,409$ 7,758$ 694,157$ 2,558$ 14,630 $ 831,542
COMMERCIAL PICKUP . 101,586 0 136,511 11,334 0 249,431
RESIDENTIAL PICKUP 310,941 2,100 226,855 19,509 0 559,405
LANDFIL 231,227 0 653,112 18,394 0 902,733
RECYLING 76,668 6,629 65,584 4,609 24,500 178,190
TOTAL SOLID WASTE DISPOSAL $ , 833,031 $ 16,517 $ 1,776,219$ . 56,404$ 39,130 $ 2,721 ,301
SOLID WASTE DISPOSAL CAPITAL $ 0$ 0$ 78,600$ 0 $ 0 $ 78,600
1
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82
I
CITY OF FAYETTEVILLE, ARKANSAS
EXPENDITURE SUMMARY
1991 SOLID WASTE DISPOSAL FUND
MATERIALS CONTRACT
PERSONNEL &SUPPLIES SERVICES MAINTENANCE DEPRECIATION TOTAL
---------' ------------------- ---------' ---------- ---------
OPERATIONS & ADMINISTRATION $ 165,015$ 9,851 $ 778,731 $ 4,237$ 15,500$ 973,334
COMMERCIAL PICKUP 205,236 639 683,958 31,537 0 921,370
RESIDENTIAL PICKUP 392,244 4,199 568,742 24,787 0 989,972
RECYCLING 103,085 6,396 155,300 18_ ---- ---079 25,500 308_360
---- ------ ---
TOTAL SOLID WASTE DISPOSAL $ 865,580$ 21,085$ 2,186,731 $ 78,640$ 41,000$ 3,193,036
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SOLID WASTE DISPOSAL CAPITAL $ 0$ 0$ 30,000 $ 0$ 0$ 30,000
at an=a==: =aaaa====: =a=s=====: aC=aa-a a=: =====aaal: -all====l:
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SOURCES OF FUNDS FOR 1991
AIRPORT FUND
Rents 8 Losses
$301,643
Parking Fees
$150,000
Or
$113
$272,125
no Fees
12.088
Interest Income
$80,600
$1,149,604
USES OF FUNDS FOR 1991
AIRPORT FUND
Depreciation Ex P.
I'll Inn
Debt servlcv
$22.802
Janitorial
$78.080
Bldg. 8 Groun's Me
$117116 •
Operations0porotIDfl & Admin.
$2
8 8.66 18
$1,149,604
84
1
FUND 555
DIVISION 955
ACTIVITY 4,6
BEGINNING RETAINED EARNINGS
OPERATING REVENUES:
------------------
AIRLINES FEES
PARKING FEES
RENTS AND LEASES
OTHER
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
------------------
OPERATIONS AND ADMINISTRATION
JANITORIAL
BUILDINGS AND GROUNDS MAINT.
TOTAL OPERATING EXPENSES BEFORE DEPRE.
OPERATING INCOME (LOSS) BEFORE DEPRE.
DEPRECIATION EXPENSE
OPERATING INCOME (LOSS)
CITY OF FAYETTEVILLE, ARKANSAS
AIRPORT FUND
ACTUAL
1989
$ (1,711,500) $
185,782
159,839
340,430
109,474
----795,525
300,384
68,369
79,560
448,313
347,212
586,408
(239,196)
NONOPERATING INCOME (EXPENSES)
------------------------------
INTEREST EXPENSE (28,235)
INTEREST INCOME 62,124
TOTAL NONOPERATING INCOME 33,889
ENDING RETAINED EARNINGS (1,916,807)
BEGINNING CONTRIBUTIONS 6,865,125
CONTRIBUTIONS 449,357
ENDING CONTRIBUTIONS 7,314,482
BUDGETED ESTIMATED BUDGETED
1990 1990 1991
(1,916,807) $ ---(1,916,807) $ ---(2,161,910)
217,265 216,044 232,088
146,250 170,000 150,000
271,967 280,063 301,643
100,205 106,485 113,248
735,687 fl, -------592 - ----7
96,979
'---------
---
267,842 240,688 288,518
79,010 74,629 78,068
121,922 113,360 117,116
468,774------ 428,677 _.--- -483,702
266,913 343,915 313,277
633,085 633,085 643,100
--- ---- (366,1172) (289,170) ---- (329,823)
- ---------- ----------.I
(25,552) (28,173) (22,802)
____ 19_100 72,240 W 80_5.
(6,452) 44,067 57,698
_-_(2_289,431) (2,161,910) (2,434,035)
7,195,067 7,314,482 7,419,412
684,758 104,930 844,325
-- 7,879,825- --- 7,419,412 --- 8,263,737
----------' ----------' ----------
TOTAL FUND EQUITY $ 5,397,675 $ 5,590,394 $ 5,257,502 $ 5,829,702
I
I
I
{ 85
1
FUND 555 - CITY OF FAYETTEVILLE, ARKANSAS
DIVISION 955 AIRPORT FUND
ACTIVITY 4,6 REVENUE DETAIL
ACTUAL BUDGETED ESTIMATED BUDGETED
OPERATING REVENUES 1989 1990 1990 1991
434.00 AIR SHOW $ 0 $ 10,000 $ 0 $ 0
451.00 ATLANTIC SOUTHEAST 30,693 33,325 35,511 37,970
451.01 METRO AIRLINES 62,567 70,497 74,044 79,413
451.02 AIR MIDWEST 55,012 61,104 62,350 57,590
451.03 NORTHWEST AIRLINK 36,920 42,339 44,139 57,115
' 451.04 AERO TECH 590 0 0 0
452.00 RENT -A -CAR 107,576 107,373 118,350 127,391
452.01 LIMOSINE SERVICE 1,713 1,860 3,600 3,765
452.02 AIR TERMINAL PARKING 159,840 146,250 170,000 150,000
453.00 RENT ON T -HANGERS 84,681 93,134 94,634 105,244
454.00 FIXED BASE OPERATOR 20,911 25,029 21,108 22,172
455.00 RENTAL FAA 21,821 21,821 21,821 - 21,821
456.00 AVIATION FUEL 81,954 75,775 75,775 78,398
457.00 GROUND RENT/FREIGHT SERV. - 813 2,950 750 750
458.00 RESTAURANT FEES 20,372 19,800 19,800 20,500
481.00 TELEPHONE REVENUE 0 10,000 11,000 14,400
480.00 ADVERTISING RENTAL 0 11,520 12,000 11,500
482.00 DIRECT PHONE UNIT 0 0 1,200 5,040
t 483.00 COPIER REVENUE 0 0 2,000 2,200
6-999.00 MISCELLANEOUS 20,902 2,910 4,510 1,710
_________--------------------------------
TOTAL OPERATING REVENUES 706,365 735,687 772,592 796,979
-----------------------------------------
' CONTRIBUTIONS ---
6-802.05 FEDERAL GRANTS 87,822 644,909 96,430 790,000
6-803.00 STATE GRANTS ON FEDERAL PROJECTS 0 35,828 8,500 39,500
• 6-805.00 STATE GRANTS 0 4,021 0 14,825
6-881.02 GAIN (LOSS) SALE OF EQUIP, ------750__-------- 0 _-_---7,480 0
TOTAL CONTRIBUTIONS 88,572 684,758 104,930 844,325
MISCELLANEOUS
6-705.00 INTEREST - CHECKING 3,567 3,100 3,200 2,500
6-708.00 INTEREST - INVESTMENTS ----- 58,557 __---16,000 69,040 78,000
TOTAL MISCELLANEOUS -__--62,124 ___--19,100 ---_-72,240 ----_80,500
TRANSFERS
' 6-600.00 TRANS TO O. & M. 448,313 478,570 428,677 480,435
6-600.01 TRANS. TO BOND FUND 63,235 68,573 68,573 67,802
6-600.06 TRANS TO DEPRECIATION 158,987 13,244 15,452 15,929
6-607.00 TRANS. FROM AIRPORT _---(670,535) _---(560,387) -_--(512,702) --__(564,166)
TOTAL TRANSFERS 0 0 0 0
---------- ---------- --------------------
1 - TOTAL AIRPORT FUND REVENUE $ ---- 857,061 $ --- 1,439,545 $ -_-- 949,762 $ --- 1,721,804
I
I
1 86
CITY OF FAYETTEVILLE. ARKANSAS
EXPENDITURE SUMMARY
ESTIMATED 1990 AIRPORT FUND
MATERIALS
CONTRACT
DEBT
TOTAL
PERSONNEL
& SUPPLIES
SERVICES
MAINTENANCE
SERVICE
DEPRECIATION
EXPENSES
_________
ADMINISTRATION
$
_________
93136$
_________
3018$
_________
143.006 $
_________
1,528 $
_________
28,173$
_________
3.053 $
271,914
JANITORAL
52,711
8,009
13,729
180
0
0
74,629
BUILDING &GROUNDS MAINT.
26,177
4,515
31,790
48,878
0
_________
630,032
_________
743.392
_________
TOTAL AIRPORT O.&M.
$
_________
174,024$
_________
15,542$
_________
188.525 $
_________
50.586 $
28.173 $
633.085 $
1,089,935
=====
==flfl
AIRPORT CAPITAL
$
0$
0$
646,494$
0$
0$
0$
646.494
sas s
n========
===fltt
i
1
1
1
1
1
1
1
1
1
I1
1
1
1
1
1
i
1
1
CITY OF FAY ii ARKANSAS
, EXPENDITURE SUMMARY •
1991 AIRPORT FUND
MATERIALS
CONTRACT
DEBT
TOTAL
PERSONNEL
& SUPPLIES
SERVICES
MAINTENANCE
SERVICE
DEPRECIATION
EXPENSES
ADMINISTRATION
-----------------------------------------------------------------
S 108.866 $
3,378$
173,962$
2,312$
22802$
3,1005
314.420
JANITORAL
57,211
8.159
12,498
200
0
0
78.068
BUILDING & GROUNDS MAINT.
29,323
5,101
34,086
48,606
0
640.000
757,116
TOTAL AIRPORT O.&M.
------------------------------------------------------------------
$ 195,400$
-------------------========-
16,638$
220546$
51,116$
-----------------------------------
22,802$
643.100 S
1,149,604
AIRPORT CAPITAL $--__-__-0 S------- 0 s 2,543,741 $0 S_-------0 S_-------0 $
2,543,741
FUND - 569
CITY OF FAYETTEVILLE, ARKANSAS
DIVISION - 740,750,969
C.E.C. AND
PARKING FACILITY
FUND
ACTIVITY 4,6
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
------------
------------
------------
------------
BEGINNING RETAINED EARNINGS S
848,945
S 910,030
S 863,809
$ 997,084
............
............
............
............
OPERATING REVENUES
......••...._.__._
969-6-650.01 PROPERTY LEASE
122,000
122,000
122,000
122,000
............
............
............
............
TOTAL OPERATING REVENUES
122,000
122,000
122,000
122,000
____________
____________
____________
____________
OPERATING EXPENSES
..................
740-5.311.00 INSURANCE -VEHICLES & BUILDINGS
6,442
10,000
12,600
14,000
740-5-345.00 SPECIAL ASSESSMENTS
36,727
36,726
36,726
36,726
740-5-307.00 AUDIT EXPENSE
1,738
1,900
1,665
1,700
............
.......•--..
---------...
------------
TOTAL OPERATING EXPENSES BEFORE
44,907
48,626
50,991
52,426
DEPRECIA7 ION EXPENSE
--------....
•-•••..---••
------------
------•-----
OPERATING INCOME (LOSS) BEFORE DEPRECIATION
77,093
73,374
71,009
69,574
740-5-800.00 DEPRECIATION EXPENSE
94,807
117,610
117,610
117,610
............
............
•-_-___---__
___--____--_
OPERATING INCOME (LOSS)
(17,714)
(44,236)
(46,601)
(48,036)
____________
____________
____________
____________
NONOPERATING INCOME (EXPENSES)
_________
969-4-300.00 STATE CONVENTION CENTER RETURN 218,642
969-6.701.06
INTEREST BOND OR ASSESSMENTS
4,804
969-6.712.00
INTEREST DEBT SERVICE FUND
110,651
969-6-712.02
INTEREST PLEDGED REVENUE FUND
65,097
969-6-880.00
CAPITAL GAIN
0
750-7-501.00
INTEREST EXPENSE
(310,407)
750-7-502.00
PAYING AGENTS FEES
(1,826)
750-7-504.00
BOND DISCOUNT AMORTIZATION
(11,234)
TOTAL NONOPERATING REVENUE
75,727
255,000
190,000
255,000
4,300
3,350
35350
73,000
76,000
76,000
63,000
50,000
50,000
0
2,400
0
(303,474)
(303,474)
(293,686)
(2,000)
(2,000)
(2,000)
(10,900)
(10,900)
(10,900)
------------
78,926
5,376
77,764
INCOME (LOSS) BEFORE
OPERATING TRANSFERS
58,013
34,690
(41,225)
29,728
969-4-602.12 TRANSFER
OF HMR TAXES
513,094
523,000
538,500
537,900
969-4.602.13 TRANSFER
FROM OSP
26,105
21,000
21,000
21,000
740-5-615.00 TRANSFER
EXCESS FUNDS
(582,348)
(300,000)
(385,000)
(300,000)
............
............
............
............
NET INCOME (LOSS)
14,864
278,690
133,275
288,628
-----.-' ....
............
............
....---....
ENDING RETAINED EARNINGS
$ 863,809
$ 1,188,720
$ 997,084
S 1,285,712
asasaassssss
zzzsaaszzass
aaszsszzz�
FUND 679 CITY OF FAYETTEVILLE, ARKANSAS
DIVISION 979 x' WALTON ARTS CENTER ENDOWNMENT
ACTIVITY 4,5
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
'-----------
1991
------------
BEGINNING FUND EQUITY
__-----'----
$ 3,277,008
----------
-------- "-
$ 3,512,485
------'-----
$ 3,512,485
--------'-'-
S 3,527,385
-----'---'--
REVENUE
4-700.00 INTEREST
371,201
0
290,000
290,000
4-809.00 DONATIONS
5,300
0
0
0
TOTAL REVENUE
376,501
____________
0
____________
290,000
____________
290,000
____________
EXPENSES
5-307.00 AUDIT EXPENSE
485
550
550
5-314.00 PROFESSIONAL SERVICES
322
0
4,000
4,000
5-388.00 ARTS COUNCIL DISTRIBUTION
139,617
0
270,000
300,000
5-502.00 PAYING AGENTS FEES
600
0
550
600
TOTAL EXPENSES
141,024
0
275,100
305,150
NET INCOME (LOSS)
235,477
------------
0
------------
14,900
------------
(15,150)
------------
ENDING FUND EQUITY
$ 3,512,485
------------
$ 3,512,485
------------
$ 3,527,385
------------
$ 3,512,235
------------
I
LI
FUND 680 CITY OF FAYETTEVILLE, ARKANSAS
DIVISION 980 POLICE PENSION FUND
ACTIVITY 4,5
ACTUAL BUDGETED ESTIMATED BUDGETED
----1989---- ----1990--_. ----1990 --_-1991-_-- '
BEGINNING FUND EQUITY $ 3,640,817 $ 4,009,865 S 4,009,865 $ 4,500,893
............ ............ .. ......... ............
REVENUE
4.100.00 PROPERTY TAXES 120,732 129,762 126,000 129,780
4-100.01 DELINQUENT PROPERTY TAXES 7,563 6,000 12,130 10,000
4-301.00 STATE INSURANCE TURNBACK 115,732 115,730 130,500 130,500
4-501.00 COURT FINES AND FEES 58,935 57,000 64,000 57,000
4-703.00 INTEREST ON TRUST INVESTMENT (I) 0 0 21,800 63,000
4-703.01 INTEREST ON TRUST INVESTMENT (II) 0 0 8,500 9,000
4-703.03 INTEREST ON TRUST INVESTMENT (III) 101,181 91,000 38,000 0
4-704.00 INTEREST ON BOND INVESTMENT (I) 2,730 0 2,700 2,700
4-704.01 INTEREST ON BOND INVESTMENT (III) 5,153 0 11,000 11,000
4-704.03 INTEREST ON GOVT. SECURITIES (III) 62,238 65,450 94,500 94,500
4-705.00 INTEREST - CHECKING ACCOUNT 4,344 1,500 2,800 2,800
4-708.00 INTEREST -INVESTMENTS 50,134 25,900 30,000 10,000
4-710.00 DIVIDENS ON STOCK (I) 0 0 1,200 36,200
4-710.01 DIVIDENS ON STOCK (II) 720 0 3,800 3,800
4-710.02 DIVIDENDS ON STOCK (III) 39,337 35,000 35,000 0
4-713.00 DISCOUNT/PREMIUM T -BILL 2,036 (1,000) (1,900) (1,900)
4.714.00 PREMIUM AMORT T -BILL (455) 0 (450) 0
4-714.01 DISCOUNT AMORT T -BILL 3,407 0 3,700 0
4-809.00 DONATIONS 850 150 60 60
4-810.00 OFFICER CONTRIBUTIONS 47,853 55,545 40,100 43,000
4-811.00 DONATION/SUSPENSION 0 300 390 300
4-812.00 GENERAL FUND CONTRIBUTIONS 62,629 83,317 80,200 86,000
4-881.00 GAIN (LOSS) ON SALE (39,716) 0 8,168 0
4-881.01 GAIN (LOSS) ON STOCK SALE 19,493 10,000 110,000 10,000
4-881.02 GAIN/LOSS ON SALE OF EQUIP. 2,498 500 0 500
--
TOTAL REVENUE 667,394 676,154 822,198 698,240
. ........... ............ ............ ............
EXPENSES
5.200.00 OFFICE SUPPLIES & PRINTING 0 600 0 600
5-307.00 AUDIT EXPENSE 1,616 2,000 1,620 2,000
5-314.00 PROFESSIONAL SERVICES 600 630 1,500 630
5.320.00 T -BILL HANDLING FEES 0 550 100 550
5-324.00 PENSION WITHDRAWAL 0 15,000 9,810 15,000
5.335.00 PENSION EXPENSE 263,333 350,522 288,000 320,000
5-337.01 INVESTMENT FEES (II) 30,279 40,000 0 0
5.337.02 INVESTMENT FEES (III) 0 0 30,000 40,000
5-900.00 MISCELLANEOUS 0 500 140 0
5-901.00 UNRECONGNIZED ACCURUED ------2,516 ...• -.-0 0
_ - -0 _ --- -
TOTAL EXPENSES 298,346 409,802 331,170 378,780
............ ............ ............ ............
NET INCOME (LOSS) 369,048 - 266,352- 491,028 319,460
_..._. ._--....--._ .......
ENDING FUND EQUITY $ 4,009,865 $ 4,276,217 $ 4,500,893 $ 4,820,353
LJ
91 '
FUND 681 CITY OF FAYETTEVILLE, ARKANSAS
DIVISION 981 FIRE PENSION FUND
ACTIVITY 4,5
I.
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
------------ ----'---.--- ------------ ------------
BEGINNING FUND EQUITY $ 4,812,967 $ 5,189,845 $ 5,189,845 S 5,553,158
'
REVENUE.
4-100.00 PROPERTY TAXES 120,732 129,762 126,000 . 129,780
4-100.01 DELINQUENT PROPERTY TAXES 7,563 6,000 12,130 10,000
4-301.00 STATE INSURANCE TURNBACK 101,810 101,800 101,233 104,270
4-703.00 INTEREST ON TRUST INVESTMENT (1) 22,474 35,000 92,000 92,000
4-703.02 INT. ML LEE STOCK INV. 18,941 9,000 2,000 2,000
4-704.00 INT. BOND INV. I 121,716 85,875 3,200 3,200
4-704.04 INT. GOVERNMENT SECURITIES 0 0 140,000 140,000
4-705.00 INTEREST CHECKING 5,030 2,500 2,500 2,500
4-708.00 INTEREST INVESTMENTS 191,188 . 119,000 70,000 70,000
4-710.00 DIVIDENDS ON STOCK (1) 61,109 50,000 58,000 58,000
' 4-713.00 DISCOUNT PREMIUM T -BILLS (1,745) (1,600) (1,600) (1,600)
4-714.00 PREMIUM AMORTIZATION T -BILLS (3,410) 0 (2,000) (2,000)
4-714.01 DISCOUNT AMORTIZATION T -BILLS 2,367 0 1,000 1,000
' 4-809.00 DONATIONS 300 0 300 300
4-810.00 OFFICER CONTRIBUTIONS 39,587 43,646 40,000 43,000
• 4-812.00 GENERAL FUND CONTRIBUTIONS 39,343 43,646 96,000 86,000
' 4-881.01 GAIN (LOSS) ON STOCK SALE (12,917) 5,000 45,000 5,000
4-881.04 GAIN (LOSS) ON BOND SALE 8,665 5,000 (48,000) - (5,000)
4-999.00 MISCELLANEOUS 58 0 0 0
---------------------------------------------------
TOTAL REVENUE 722,811 634,629 737,763 738,450
- ------------
EXPENSES
' 5-200.00 OFFICE SUPPLIES & PRINTING 0 600 0 0
5-307.00 AUDIT EXPENSE 2,280 2,800 2,000 2,000
5-314.00 PROFESSIONAL SERVICES 600 630 350 1,500
' 5-320.00 T -BILL HANDLING FEES 50 300 100 300
5-324.00 PENSION WITHDRAWAL 0 6,000 D 0
5-335.00 PENSION EXPENSE 301,304 385,036 345,000 390,000
' 5-337.00 INVESTMENT FEES (I) 25,170 36,000 27,000 31,000
5-900.00 MISCELLANEOUS 31 0 0 0
5-901.00 UNRECOGNIZED ACCRUED INTEREST 16,498 0 0 0
TOTAL EXPENSES 345,933 431,366 374,450 424,800
------------------------------------------------
NET INCOME (LOSS) 376,878 203,263 363,313 313,650
-----
$ 5
ENDING FUND EQUITY------
S 108 S S 553 158 $ S 866 808
------------------------------------------------
-- 189 --- 845 5 ---- --- 393 --- ---- - --- ----
I
0
FUND 682 CITY OF FAYETTEVILLE, ARKANSAS
ACTIVITY 982 MUNICIPAL JUDGE RETIREMENT FUND
ACTIVITY 4,5
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
............
............
............
............
BEGINNING
FUND EQUITY
$ 185,306
S 213,567
$ 213,567
$ 243,366
............
............
............
............
REVENUE
4.501.00
COURT FINES AND FEES
12,156
11,000
12,700
13,000
4.705.00
INTEREST - CHECKING ACCOUNT
288
250
150
150
4.708.00
INTEREST - INVESTMENTS
15,869
14,350
17,000
18,800
............
............
............
............
TOTAL REVENUE
28,313
25,600
29,850
31,950
------------
------------
-----------
------------
EXPENSES
4-335.00 PENSION BENEFITS
0
0
0
0
5-307.00 AUDIT EXPENSE
52
200
51
54
------------
------------
------------
------------
TOTAL EXPENSES
52
200
51
54
------------
------------
------------
------------
NET INCOME (LOSS)
28,261
25,400
29,799
31,896
............
............
............
............
ENDING FUND EQUITY
$ 213,567
$ 238,967
f 243,366
$ 275,262
v==ce:c=scc=
zz_�a:::ccec
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ee_____�� _c
FUND 970 - SHOP ' CITY OF FAYETTEVILLE, ARKANSAS
DIVISION 970 SHOP FUND
ACTIVITY 4,5,6
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
BEGINNING RETAINED EARNINGS
------------
$ 161,340
------------
S 377,894
------------
S 537,914
-----------
$ 865,925
J
OPERATING REVENUE
4-429.00 SHOP CHARGES
1,875,128
1,654,779
1,862,718
2,016,411
TOTAL OPERATING REVENUE
------------
1,875,128
------------------------------------------------
----------'
1,654,779
--------'--
1,862,718
------------
2,016,411
OPERATING EXPENSES
VEHICLE MAINTENANCE PROGRAM
861,425
955,553
925,911
1,101,832
TOTAL OPERATING EXPENSES
------------
861,425
------------------------------------------------
----------
955,553
------------
925,911
-'------____
1,101,832
OPERATING INCOME (LOSS) BEFORE DEPRE.
1,013,703
699,226
936,807
- 916,579
191-5-800.00 DEPRECIATION EXPENSE
565,608
670,000
670,000
770,000
OPERATING INCOME (LOSS)
------ ------
448,095
------------
29,226
------------
266,807
------------
146,579
NONOPERATING INCOME (EXPENSE)
_______________________
------
6-581.02 GAIN (LOSS) ON SALE OF F.A.
(82,441)
20,000
24,404
20,000
6-705.00 INTEREST -CHECKING
920
2,000
3,500
2,000
6.708.00 INTEREST- INVESTMENTS
10,000
0
33,000
33,ODD
6-999.00 MISCELLANEOUS
0
0
300
0
TOTAL NONOPERATING INCOME
____________
(71,521)
____________
22,000
____________
61,204
____________
55,000
NET INCOME (LOSS)
------------
376,574
____________
------------
51,226
____________
------------
328,011
____________
------------
201,579
____________
ENDING RETAINED EARNINGS 537,914 429,120 865,925 1,067,504
------------ ------------ ----------- -----------
BEGINNING CONTRIBUTIONS 1,889,677 1,889,677 1,889,677 2,302,177
RESIDUAL EQUITY TRANSFERS 0 0 412,500 724,976
____________ ____________ ________________________
ENDING CONTRIBUTIONS 1,889,677 1,889,677 2,302,177 3,027,153
------------------------------------------------
TOTAL FUND EQUITY $ 2,427,591 $ 2,318,797 $ 3,168,102 S 4,094,657
------------ ------------ ------------ -----------
CITY OF FAYETTEVILLE, ARKANSAS
EXPENDITURE SUMMARY
ESTIMATED 1990 SHOP FUND
MATERIALS CONTRACT TOTAL
PERSONNEL & SUPPLIES SERVICES MAINTENANCE DEPRECIATION EXPENSES
--------- --------- --------- -------------------- ---------
VEHICLE MAINTENANCE PROGRAM $ 265.594 $ 436,763$ 196,285 $ 25,269 $ 670.000 $ 1,595,911
--------- --------- --------- ----------- --------- ---------
TOTAL SHOP O. & M. $ 265,594 $ 436763$ 198,285 $ 25,269$ 670,000 $ 1,595,911
========= ccaacaaas cccaaa __s=====n ======a = ==aaaaac
SHOP CAPITAL $ 0$ 0$ 758,699$ 0$ 0$ 758,699
a!llaacaa !ca!!!!! a!!!!!!!! _a-====== = i = =====at==_===_===
95
CITY OF FAYETTEVII I F, ARKANSAS
EXPENDITURE SUMMARY
1991 SHOP FUND
MATERIALS
CONTRACT
TOTAL
PERSONNEL &SUPPLIES
SERVICES MAINTENANCE
DEPRECIATION
EXPENSES
-------- -------
VEHICLE MAINTENANCE PROGRAM $ 280,652$ 593,765$
--------- -------
200976$ 26,439$
----
770,000 $
---------
1,871,832
TOTAL SHOP O. & M. $ 280,652 $ 593765$
200,976$ 26,439$
770,000 $
1,871,832
SHOP CAPITAL $ 0$ 0$ 914485$ 0$ 0$ 914,485
11
SOURCES OF FUNDS FOR 1991
MANAGEMENT FUND
Miii agen
105'
Translate
46000
Interest n00m
7100
Fund Balance
383834
$1,495,562
USES OF FUNDS FOR 1991
MANAGEMENT FUND
Engineering
$642.833
Planning
$106482
Depreciation
$21,337
in da sctlona
$248,088
Planning MOT Dir
$123.67•
Economic Dawloomsnt
$176.707
)no Manager
1@.33$
Public Works Dlr.
$161.181
$1,495,562
97
1
' FUND 971 CITY OF FAYETTEVILLE, ARKANSAS
DIVISION 971 ! r - MANAGEMENT FUND
ACTIVITY 4,5
ACTUAL BUDGETED ESTIMATED BUDGETED
' -_-1989---- ---1990 --------1990 --------1991 --_
BEGINNING RETAINED EARNINGS $ 262,529 $ 145,612 $ 198,953 $ 395,313
------------------------------ ----------
OPERATING REVENUES ----
4-461.00 MANAGEMENT FEES 792,838 1,412,723 1,379,356 1,059,628
-----------------------------------------
'• TOTAL OPERATING REVENUES .--- 792,838 ---1,412,723 -----1,379,356 --- 1,059,628
OPERATING EXPENSES
PUBLIC WORKS DIRECTOR 0 236,258 95,285 151,181
OPERATION MANAGEMENT 0 60,959 51,648 66,338
PLANNING MANAGEMENT DIRECTOR 101,894 123,574 98,985 123,606
PLANNING DIVISION 114,076 185,502 148,492 165,482
INSPECTION DIVISION 207,730 243,949 249,595 248,988
ENGINEERING DIVISION 442,786 512,121 413,152 542,833
ECONOMIC DEVELOPMENT DIVISION 0 192,877 131,102 175,797
---------- ----------------------------
' TOTAL OPERATING EXPENSES --- 866,486 --_ 1,555,240 __- 1,188,259 _-- 1,474,225
OPERATING INCOME (LOSS) BEFORE
DEPRECIATION - (73,648) (142,517) 191,097 (414,597)
' DEPRECIATION 14,879 17,787 18,037 - 21,337
---------- -------------------
OPERATING INCOME (LOSS) (88,527) (160,304) 173,060 (435,934)
------------------------------ ----------
NONOPERATING INCOME (EXPENSES)
------------------------------
6-705.00 CHECKING ACCOUNT INTEREST 2,062 1,100 1,300 1,100
6-999.00 MISCELLANEOUS 1,362 0 0 0
6-708.00 INTEREST - INVESTMENT 21,527 6,000 12,000 6,000
' 6-602.12 TRANS FROM ADV. & PROMO, 0 10,000 ----- 10,000 45,000
TOTAL NONOPERATING INCOME 24,951 17,100 23,300 52,100
---------- -------------'---------------------------------------------------
I NET NET INCOME (LOSS) (63,576) (143,204) 196,360 (383,834)
---------- ---------- ---------- ---------
ENDING RETAINED EARNINGS 198,953 2,408 395,313 11,479
' BEGINNING CONTRIBUTIONS 0 78,476 78,476 78,476
6-813.00 CONTRIBUTED CAPITAL 21,991 0 0 0
' 6-660.00 TRANSFER FROM MAINTENANCE ----- 56,485 0 0 0
ENDING CONTRIBUTIONS 78,476 78,476 78,476 78,476
---------- -------------------------------
' TOTAL ENDING FUND EQUITY $ --- 277,429 $ 80,884 $_473,789 $ 89,955
- ---- ----- r ----- = = = =
-
,
'-
98
CITY OF FAYETTEVILLE, ARKANSAS
EXPENDITURE SUMMARY
ESTIMATED 1990 MANAGEMENT FUND
MATERIALS
CONTRACT
TOTAL
PERSONNEL
& SUPPLIES
SERVICES
MAINTENANCE DEPRECIATION
----------- ---------
EXPENSES
---------
PUBLIC WORKS MANANGEMENT DIVISION
--------
---------
---------
------------
PUBLIC WORKS DIRECTOR $ 59,865$
3,175$
31,335$
910$ 0$
95,285
OPERATIONS MANAGEMENT 45,075
1,325
4,788
460 0
51,648
---------
---------
---------
--------------------
--------
TOTAL PUBLIC WORKS MANAGEMENT 104,940
4,500
36,123
1,370 0
146,933
PLANNING MANAGEMENT DIRECTOR $
------------
TOTAL PLANNING MGMT DIRECTOR
PLANNING DIVISION
------------
PERMITS & CODE ENFORCEMENT
BOARDS & COMMITTEES
TOTAL PLANNING DIVISION
INSPECTION DIVISION
------------
PERMITS
INSPECTION
VIOLATIONS
TOTAL INSPECTION DIVISION
ENGINEERING DIVISION
PLANS & SPECIFICATIONS
OPERATIONS & ADMINISTRATION
RIGHT OF WAY
PUBUC CONSTRICTION
INFORMATION MANAGEMENT
TOTAL ENGINEERING DIVISION
ECONOMIC DEVELOPMENT DIVISION
ECONOMIC DEVELOPMENT
TOTAL MANAGEMENT FUND $
54,578$
867$
43,132$
-----------
408$
---------
300$
99,285
----- ---------
54,578
---------
867
43,132
408
--------
300
99,285
35,797
3,837 79,229
200 2,200 121,263
18,325
2,325 8,679
100 450 29,879
----- ---------
-------------------
--------- --------'
54,122
6,162 87,908
300 2,650 151,142
31,130
2,442
16,437
562
927
51,498
115,551
2,245
56,704
4,085
4,130
182,715
9,252
460
9,968
759
1,030
21,469
'--------------
155,933
-------
5,147
-----------
83,109
---------
5,406
6,087
---------
255,682
85,869
1,695
26,138
400
0
114,102
65,699
1,740
143,740
400
9,000
220,579
23.608
850
11,254
400
0
36,112
30,659
313
19,662
725
0
51,359
0
0
---------
0
0
----------- ---------
0
0
'----- ---------
205,835
4,598
200,794
1,925
--------
9,000
422,152
68,161
9,400
52,691
850
0
131,102
'-----
---------
---------
----------
---------
---------
68,161
9,400
-------
52,691
--------
850
-----------
0
---------
131,102
'___--
538,629 $
26,174$
467,634$
8,889$
18,037$
_----___-
1,059,363
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1
CITY OF FAYETTEVILLE, ARKANSAS
°' ° EXPENDITURE SUMMARY 1
1991 MANAGEMENT FUND
MATERIS_-RSONNEL & LEES MAINTENANCE
- -TOTAL _S
PERSONNEL SUPPLIES & SERVICES MAINTENANCE DEPRECIATION EXPENSES
PUBLIC WORKS MANAGEMENT DIVISION
' PUBLIC WORKS DIRECTOR $ 95,703 S 4.150 $ 49.413 $ 1.915 $ 0 S 151,181
OPERATIONS MANAGEMENT ---------------------------------------------------------------
--_ 55.825 `__-- 1_500 _____ 7,300 --__-- 1_713 ---D ____ 66_338
TOTAL PUBLIC WORKS MANAGEMENT 151,528 5,650 56,713 3,628 0 217,519
PLANNING MANAGEMENT DIRECTOR 78,529 1,400 43,059 618 300 123,906
TOTAL PLANNING MGMT DIRECTOR 78,529 1,400 43,059 618 300 123,906
----------
PLANNING DIVISION
PERMITS &CODE ENFORCEMENT 59.524 4,722 63.018 200 2,350 129,814
' BOARDS & COMMITTEES 27,874 _--_- 2,497 - 7,547 -__-_- 100 - 600 38,618
TOTAL PLANNING DIVISION 87,398 7,219 70,565 300 2,950 168,432
INSPECTION DIVISION
PERMITS 31,464 3.871 14,716 516 927 51.494
INSPECTION 117,510 2,683 54,168 4,097 4,130 182,588
VIOLATIONS 9.486 796 9,106 575 1,030 20,993
TOTAL INSPECTION DIVISION 158_460_ _--_- 7,350 77,990 -_-_-_ 5,188_ 6,087 ---_255,075
-
ENGINEERING DIVISION
1 PLANS & SPECIFICATIONS 74,326 1,745 22.996 500 0 99,567
OPERATIONS & ADMINISTRATION 82,669 1.780 126.484 500 12.000 223,433
RIGHT OF WAY 24.314 525 10.532 500 0 35,871
PUBLIC CONSTRUCTION 97.673 350 24,478 2,550 0 125,051
' INFORMATION MANAGEMENT 45,627 1,000 23,784 500 0 70,911
TOTAL ENGINEERING DIVISION 324,609 5,400 208,274 4,550 12,000 554,833
ECONOMIC DEVELOPMENT DIVISION
ECONOMIC DEVELOPMENT _--- 95,722 --___ 2,000 --_- 74,075 _ _ 4,000 ---__-__---0 175,797
TOTAL ECONOMIC DEVELOPMENT 95,722 2,000 74,075 4,000 0 175,797
---------------------------------------------------------------
TOTAL MANAGEMENT FUND S896,246$ 29,019 $530_676$__--- 18,284 S---_---21,337$ 1,495,562
I
100
FUND 972
DIVISION 972
ACTIVITY 5,6
BEGINNING RETAINED EARNINGS
OPERATING REVENUE
4-470.00 MAINTENANCE POOL CHARGES
TOTAL OPERATING REVENUE
OPERATING EXPENSES
..................
5-100.00 SALARIES AND WAGES
5-100.01 SALARY CONTINGENCY
5-103.00 OVERTIME
5-105.00 SOCIAL SECURITY
5-107.00 INSURANCE - LIFE
5-108.00 INSURANCE - HEALTH
5-108.01 INSURANCE - LTD
5-109.00 PENSION EXPENSE
5-109.01 GENERAL PENSION
5-110.00 UNEMPLOYMENT INSURANCE
5-111.00 WORKERS COMP INSURANCE
5-307.00 AUDIT EXPENSE
5-331.00 MOTOR POOL CHARGES
5-331.01 MOTOR POOL CHARGES -REPLACEMENT
5-403.00 VEHICLE & MACHINE MINT.
TOTAL OPERATING EXPENSES
NONOPERATING INCOME (EXPENSES)
....---•------------------•-•-
6-705.00 INTEREST - CHECKING
6-708.00 INTEREST - INVESTMENTS
TOTAL NONOPERATING INCOME
NET INCOME (LOSS)
ENDING RETAINED EARNINGS
CITY OF FAYETTEVILLE, ARKANSAS
CITY MAINTENANCE FUND
ACTUAL BUDGETED ESTIMATED
1989 1990 1990
............ ............ ............
S (21,685) $ (17,185) $ (17,254) $
BUDGETED
1991
C
2,065,275 2,921,067 2,594,652 2,591,100
.......... ............ ............ ...........
2,065,275 2,921,067 2,594,652 2,591,100
1,093,572
1,576,918
1,240,000
1,188,612
0
71,919
0
33,688
76,888
75,971
75,971
93,457
84,286
110,817
92,000
100,126
2,822
5,231
5,231
7,167
57,142
71,711
71,711
71,257
0
0
0
6,412
36,157
13,785
5,000
3,070
0
48,522
48,522
64,764
0
7,325
150
3,100
0
49,900
49,900
51,703
344
0
330
350
671,771
934,283
934,283
572,869
0
0
0
321,872
42,294
69,312
56,000
72,964
....:••••...
............
............
............
2,065,276
3,035,694
2,579,098
2,591,411
__..•.......
......••••••
----.._.....
..._.... m...
2,062
1,000
1,700
311
2,369
0
0
0
4,431
1,000
1,700
311
......
............
............
............
4,431
(113,627)
17,254
0
(17,254) (130,812) 0 0
........ ............ ............ ............
BEGINNING CONTRIBUTIONS
27,046
27,046
27,046
27,046
RESIDUAL EQUITY TRANSFERS
0
0
0
0
............
............
............
............
ENDING CONTRIBUTIONS
27,046
27,046
27,046
27,046
............
............
............
............
TOTAL FUND EQUITY S 9,792 $ (103,766) $ 27,046 S 27,046
S Sze t zz z z S St Sizztezzz z =ZZ==zezzzz =xzzszzzzz==
101
I
1
City of Fayetteville's Debt Position
In general, the City of Fayetteville uses debt financing when capital improvements are needed
• and it can be determined that, present and future residents will receive a benefit from the
improvement. In essence, the beneficiaries from capital improvements are expected to pay for
the service when the service is rendered and the benefit is received. Fayetteville utilizes debt
financing to maintain the desired quality of life within the community when current resources
are unavailable to do so.
' The goal of the City's debt financing philosophy is to maintain the City's ability to incur present
and future debt at the lowest possible interest rates without demising the City's ability to provide
essential City services. The following three factors are considered to ensure that the debt is
soundly financed:
' * Conservatively projecting the revenue sources that will be used to pay the
debt;
* Financing the improvement over a period not greater than the useful life
of the improvement; and
• * Determining that the benefits of the improvement out -weigh the cost,
including interest costs.
Like all municipalities, the City of Fayetteville borrows funds through tax exempt bonds to
support a major portion of its capital improvement program. 'Whenever possible, if the
• improvements serves the entire area (not just Fayetteville residents) the City issues general
obligation bonds supported by a city or county sales tax. This allows the cost to be spread to
everyone, including tourists, to help retire the debt.
1
Bond Ratines
' To attain the lowest possible interest rates on its bond issues, the City obtains a credit rating
from each of the major rating services. The city also weighs the cost/benefit of purchasing bond
' insurance which provides additional support for the credit worthiness of the bonds and improves
(lowers) the interest rate.
I
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102
I
The two major investment services are Standard & Poor's Corporation and Moody's Investor
Service.
Moody's and Standard & Poor's Credit Ratings
for Municipal Bonds
Ratings Description
Moody 's Standard & Poor's
Aaa AAA Best quality, extremely strong capacity to
pay principal and interest.
Aa AA High quality, very strong capacity to pay
principal and interest.
A-1 A Upper medium quality, &
A strong capacity to pay principal and interest. ,
Baa-1 BBB Medium grade quality,
& Baa adequate capacity to pay principal and
interest.
Ba and BB and Speculative quality, low
lower lower capacity to pay principal
and interest.
For the 1990 issue of Sales and Use Tax Capital Improvement Bonds, the City of Fayetteville '
received an AAA rating from Standard & Poor's and an A rating from Moody's. These high
ratings were made possible through a constant commitment to prudent financial management.
The bond issue is insured by the Capital Guaranty Insurance Company.
This section also contains a schedule which lists each bond issue and the date issued, dates due,
interest rates, and the amount remaining to be paid. An important note is that the trustee is
holding the funds to retire Sales and Use Tax Capital Improvement issues series A and B.
Fayetteville citizens gave authority to issue Sales and Use Tax Capital Improvement Bonds -
Series 1990 on May 29, 1990. This issue of $33,019,000 for capital improvements will cover
a large number of items such as street improvements, drainage improvements, parking lot
improvements, an additional 36" water line, parks and recreations improvements, police and fire
improvements, pool renovation, a solid waste recycling center, and a transfer station.
I
103 ,
-
1 1t' r
' City of Fayetteville, Arkansas
Bonds Outstanding
December 31, 1990
' Outstanding
_____________________________
Bond Due Interest
Description Issue Dates Rates Amount
' General Obligation Bonds
' Sales & Use Tax Capital 1990 1991-2008 6.00.7.25% $33,019,000
Improvements - Series 1990
Sales Tax Capital Improvements 1986 1991-2007 5.40-7.10% 3,610,000
—-----------
36,629,000
' Revenue -Bonds
Airport 1979 1991-1996 6.90-7.25% 305,000
' Continuing Education Center 1979 1991-2004 7.30-7.875% 3,795,000
Water & Sewer Refunding 1985 1991-2001 7.75-9.15% 3,485,000
Northwest Arkansas Resource 1985 1991-2013 5.20-7.125% 21,510,000
Recovery Authority• " -" ------
29,095,000
' $65,724,000
1
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104
t GENERAL 'ADMINISTRATION DEPARTMENT
Estimated 1990 expenditures are projected to be $ 104,263 below 1990 budgeted. This
' difference is primarily attributable to the City Attorney program and the Economic
Development program. The City Attorney program utilized considerably less in the
settlement of minor cases than originally planned. The Economic Development program
I
reached full staffing level in late 1990, thus, the program was not fully implemented for
the majority of the year.
' Proposed 1991 expenditures are increased over the 1990 budgeted amount by $85,862.
The majority of this increase is due to the addition of a Hot Check program in the City
' Prosecutor's Office and the addition of a Staff Attorney in the City Attorney's program.
In the Economic Development Program, an Intern position and a Secretary position have
been reclassified to a full-time and a 3/4 time Assistant Economic Development
Coordinator.
The General Administration Department contains six divisions: City Manager, City
Attorney, City Prosecutor, Municipal Judge, Economic Development, and
Communications. Some of the major projects for this department in 1991 include:
' continued work on the incinerator disengagement process, implementation of the newly
created Hot Check program, continued development of the City's two industrial parks,
expansion of tourism and promotional activities, implementation of a citizen complaint
' tracking system, and resolution of the space problem in the communications division
through the acquisition and renovation of additional building space.
1990 1991
BUDGETED PROPOSED DIFFERENCE
'
EXPENDITURES EXPENDITURES
Personnel Services $ 657,161 $ 781,866 $ 124,705
Materials and Supplies 34,460 29,784 (4,676)
Contractual Services 293,574 282,391 (11,183)
' Maintenance 13,864 13,556 (308)
Depreciation 0 0 0
Debt Service 0 0 0
' Capital ----- 22,676 ---------0. -----(22,676)
TOTAL $ 1,021,735 $ 1,107,597 $ 85,862
I
105
GENERAL ADMINISTRATION DEPARTMENT
PROGRAM
SUMMARY
Program
Program
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
Number
Name
1989
1990
----------
1990
----------
1991
---------------------------------
CITY MANAGER DIVISION
----------
----------
010
City Manager
$ 188,591 $
-201530$
194,794 $
200,154
TOTAL CITY MANAGER DIVISION
188,591
----------------------------------------
201,530
194,794
200,154
CITY ATTORNEY DIVISION
021
Legal
187,511
168,083
126,976
181,600
TOTAL CITY ATTORNEY DIVISION
----------------------------------------
187,511
----------------------------------------
168,083
126,976
181,600
CITY PROSECUTOR DIVISION
031
Municipal Court Cases
88,741
97,802
96,514
101,345
033
Circuit Court Cases
6,605
10,203
10,203
10,540
035
Hot Check Program
0
0
-
0
102,533
TOTAL CRY PROSECUTOR DIVISION
95,346
108,005
-
106,717
214,418
MUNICIPAL JUDGE DIVISION
040
Municipal Judge
49,999
56,063
55,935
54,482
TOTAL MUNICIPAL JUDGE DIVISION
----------------------------------------
49,999
----------------------------------------
56,063
55,935
54,482
ECONOMIC DEVELOPMENT DIVISION
924
Economic Development
102,927
203,019
153,912
175,797
---------------------------------
TOTAL ECONOMIC DEVELOPMENT DIVISION
102,927
----------------------------------------
203,019
153,912
175,797
COMMUNICATIONS DIVISION
260
Central Dispatch Center Program
212.627
285,035
279,138
281,146
TOTAL COMMUNICATIONS DIVISION
---------------------------------------
212,627
285,035
279,138
281,146
----------------------------------------
TOTAL GENERAL ADMINISTRATION
DEPARTMENT
$ 837,001 $
1,021,735 $
917,472 $
1,107,597
aa_s_aa_fs
_=========
a -=====fl_
a_ _
I..
1
' DEPARTMENT: GENERAL ADMINISTRATION
PERSONNEL SUMMARY
1988 1989 1990 1991
TITLE EMPLOYEES EMPLOYEES EMPLOYEES EMPLOYEES
--------------------------------------------------------------------
' City Manager 1.00 1.00 1.00 1.00
City Attorney 1.00 1.00 1.00 1.00
City Prosecutor 1.00 1.00 1.00 1.00
' Municipal Judge 1.00 1.00 1.00 1.00
Economic Development Coordinator 1.00 1.00 1.00 1.00
Asst. Econ. Dev. Coordinator 0.00 0.00 0.00 1.75
' Economic Development Intern 0.00 0.00 1.00 0.00
Assistant City Attorney 0.00 0.00 0.00 1.00
Hot Check Coordinator 0.00 0.00 0.00 1.00
Warrant Officer 0.00 0.00 0.00 1.00
' Police Lieutenant 0.20 0.20 0.20 0.00
Dispatch Supervisor 1.00 1.00 1.00 1.00
Staff Administrator 1.00 1.00 1.00 1.00
' Dispatcher II 0.00 1.00 2.00 2.00
Legal Assistant 1.00 1.00 1.00 2.00
Senior Legal Assistant 1.00 1.00 1.00 1.00
' Secretary 3.00 3.00 3.00 2.00
Dispatcher 7.30 7.30 8.30 8.30
Clerk/Typist 2.00 2.00 2.00 1.00
--------- --------- --------- ---------
' 21.50 22.50 25.50 28.05
L
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107
Program: City Manager I Department: General Admin.
Fund: General Fund I Division: City Manager
Program Description:
To provide professional managerial leadership of all City
departments through an emphasis on strategic planning; to
implement the policy initiatives of the City Board; to
ensure the financial well-being of the City; to effectively
deal with a variety of special interest groups and organiza-
tions on issues impacting the city; to maintain policy of
openness and responsiveness with the commmunity to ensure that
all citizens have an opportunity to have a voice in policies;
and to provide information to the City Board on all issues
with which it must deal.
Program Analysis:
The incinerator issue continued to dominate top management's
attention during 1990. With the ultimate resolution of the
issue, management will be able to more effectively deal with
many other special projects, such as the five-year Capital
Improvements Program. It is anticipated that the workload for
citizen responsiveness will increase in 1991, and will include
special projects, such as the Citizen Complaint Tracking
System. In 1990, the City Manager implemented a program
for "Cost Savings" City -Wide. This program will continue in
1991, at no cost to the city, to encourage employee's involve-
ment in retrenchment strategies for cost savings. The demand
for special projects will increase in 1991. But, the current
staffing level is perceived to be adequate through 1991.
Budgeted
Estimated
Budgeted
Program Staff
1990
1990
1991
Uniformed
-
-
'-
Nonuniformed
4
4
4
Part-time
-
-
-
Total
4
4
4
Program Expense
Personnel Salaries
$ 123,474
$ 121,632
$ 141,004
Materials and Supplies
8,407
7,400
6,418
Contractual Service
63,235
59,750
50,921
Maintenance
2,457
2,055
1,811
Depreciation Expense
0
0
0
Capital
3,957
3,957
0
Total
Program Resources
General Fund
$ 201,530
$ 201,530
$ 194,794
$ 194,794
$ 200,154
$ 200,154
1
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1
1
1
1
is
��cCJ fiyr `Y i�id'ra *Y.'rfjap-
I 1.
Program: City Manager Department: General Admin.
Program Objectives: z.°
' 1. To provide support and communication to the City Board of
Directors for policy development and constituent service;
' 2. To develop and maintain sound fiscal policies so as to allow
for an effective planning process for the City;
3. To provide organizational leadership through regular
communication with the City Board of Directors, Department
' Directors, and employees;
4. To respond to citizens' inquiries and Board requests;
5. To complete special projects through use of the Staff
' Administrator.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. Departments directly 6 6 6
' supervised
2. City Manager Reports 12 12 12
3. Population served 48,706 48,706 49,485
' 4. Board & agenda meetings 48 48 48
5. CIP Status Quarterly reports 0 2 4
6. Special project to Staff 12 12 15
Administrator monthly
7. Employee Newsletters planned 12 12 12
Workload
1. Special projects handled by 12 12 15
Staff Administrator/monthly
2. Departments directly 6 6 6
' supervised
3. Emp. newsletters publ. monthly 346 350
4. City Manager monthly reports 12 12 12
5. CIP Qtrly. reports published 0 2 4
' 6. Weekly reports published 52 52 52
7. Citizen Complainst received 350 350 225
monthly.
' Productivity
1. Hours preparing City 4 3.5 3
' Manager's Reports monthly
2. Hours spent preparing 10 8 8
employee newsletter monthly
3. Hours spent on special 95 85 115
' projects monthly
4. Hrs spent on CIP reports/mon. 0 12 12
Effectiveness
1. % of citizen complaints 90%
resolved monthly
2. % of special projects 90%
'
completed monthly
3. % of reports completed/month 98%
I
109
FUND 101 - GENERAL FUND
DIVISION 010
ACTIVITY 5
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES
103.00 OVERTIME
105.00 SOCIAL SECURITY TAXES
107.00 LIFE INSURANCE
108.00 INSURANCE - HEALTH
108.01 LONG TERM DISABILITY
109.00 PENSION CONTRIBUTION
109.01 GENERAL PENSION
TOTAL PERSONNEL SERVICES
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
210.00 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
301.00 PUBLIC NOTIFICATION
303.00 PUBLICATIONS AND DUES
304.00 TRAVEL AND TRAINING
304.01 CITY BOARD TRAVEL AND TRAINING
311.02 INSURANCE -PERSONAL LIABILITY
314.00 PROFESSIONAL SERVICES
315.00 CONTRACT SERVICES
326.00 ANNUAL REPORT
331.00 MOTOR POOL CHARGES
331.01 REPLACEMENT CHARGES
900.00 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
402.00 RADIO MAINTENANCE
403.00 VEHICLE & MACHINE MAINTENANCE
I[d(-1 vT3F31:12T.:[N1
CAPITAL
801.00 FIXED ASSETS
TOTAL CAPITAL
TOTAL CITY MANAGER
GENERAL ADMINISTRATION DEPARTMENT
CITY MANAGER DIVISION
CITY MANAGER PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
$ 110,252 $ 107,466 S 107,466 $ 118,154
365 597 0 500
7,147 7,584 6,866 9,542
252 365 288 744
4,046 3,722 3,722 4,313
0 0 0 662
• 4,100 2,595 2,490 5,065
0 1,145 800 2,024
_._..._..-' ............ ...........'
126,162 123,474 121,632 141,004
............ ............ ............ ............
3,980 7,957 7,000 5,968
313 450 400 450
------------ ------------ ------------ ------------
4,293 --_---8,407- --_--_7,400- ---__-6,418
36 2,450 2,450 450
14,407 14,655 14,655 14,412
2,434 7,324 7,324 3,900
3,688 2,383 2,320 2,859
16,997 21,801 21,801 14,990
10,993 8,000 6,200 6,750
0 0 0 1,320
0 0 o a
4,362 6,622 5,000 4,440
0 0 0 1,800
1,089 0 0 0
54,006 63,235 59,750 50,921
............ ............ ............ ............
I
1,192 1,357 1,065 575
123 450 540 576
------- 558 -_-__---650 -_------450 --------660
1,873 2,457 2,055 1,811
2,257 3,957
2,257 3,957
____________
$ 188,591 $ 201,530
3,957
3,957
S---_194,794
0
D
s 200,154 '
=esc=a==z===
I
110 t
I
• ' Program: Legal Department: General Admin.
Fund: General Fund i.,b Divisioh: City Attorney•
' Program Description:
To provide essential legal services to the City of
Fayetteville.
Program Analysis: The City Attorney's office provides legal
services to the City Board of Directors, the City Manager and
the various operating departments as well as representing the
• the city in civil cases in local, state, and federal courts.
The growth, both in size and complexity, of the city's
' activities has created an increased demand for legal services.
Areas of city government which in the past have generated
little legal activity have begun to generate legal complex-
ities requiring the services of an attorney. The addition of
a full-time attorney devoting full-time to city needs is part
• of the strategy to continue to meet all essential legal
services without significant staff increases at this time.
' Selected complex and esoteric litigation will continue to be
handled by retained counsel.
' Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed
Nonuniformed 2 2 3
Part-time
' Total 2 2 .3
Program Expense
' Personnel Salaries . $ 78,677 $ 77,907 $ 107,644
Materials and Supplies 2,900 1,273 3,550
' Contractual Service 86,056 47,381 70,018
Maintenance 450 415 388
Depreciation Expense 0 0 0
Capital 0 0 0
' Total $168,083 $126,976 $181,600
' Program Resources
General Fund $168,083 $126,976 $181,600
1 •
I]
I
Program: Legal Department: General Admin.
Program Objectives: '
1. To respond to requests for legal services from the Board
of Directors, City Manager and staff within five (5)
working days of the request.
2. To adequately represent the legal interests of the City of
Fayetteville.
I
Performance Measures
Demand
1. Requests from City Manager
and Staff for legal services
2. Cases in litigation
3. Attend Board meetings & other
committee & commission meet-
ings.
Workload
1. No. of legal services
responded to
2. % of time -direct legal ser-
vices
3. % of time -litigation of
caseload
4. % of time -attending board,
commission & committee mtgs.
Productivity
1. Cost per/ case
2. Time per/legal services
3. Local, state & federal cases
litigated
4. Avg.time per/meeting attended
Budgeted Estimated Budgeted
1990 1990 1991
1,300
50
60
1,300
50
60
1,300 1,300
60 60
30 30
10 10
$ 66.00
1/hr
50
3/hrs
Effectiveness
1. Turn around time for response 5 days
to legal services requests
2. % of closed litigated cases 35%
3. % of closed settled cases 10%
1/hr
50
3/hrs
5 days
35%
10%
1,300
50
60
1,300
60
30
10
1/hr
50
3/hrs
5 days
35%
10%
112
•
Y{Y
FUND 101- GENERAL
DIVISION 021
ACTIVITY 5
GENERAL ADMINISTRATION DEPARTMENT
CITY ATTORNEY DIVISION
LEGAL PROGRAM
ACTUAL
BUDGETED
PERSONNEL
SERVICES
1989
1990
100.00
SALARIES AND WAGES
$ 42,707 $
.66,874 $
102.00
EXTRA SERVICE (LEGAL OR OTHER)
32,630
294
103.00
OVERTIME
8
294
105.00
SOCIAL SECURITY TAXES
3,669
5,510
107.00
INSURANCE - LIFE
93
319
108.00
INSURANCE - HEALTH
1,396
2,361
108.01
INSURANCE - LTD
0
0
109.00
PENSION CONTRIBUTION
3,300
3,025
109.01
GENERAL PENSION
0
0
TOTAL
PERSONNEL SERVICES
83,803
78,677
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
210.00 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
ESTIMATED BUDGETED
1990 1991
66,874 $ 89,244
50
588
50
440
5,345
7,209
315
562
2,273
3,746
0
.500
3,000
4,380
0
975
77,907 107,644
2,154. 2,300 . 1,273 1,900
140 600 0 1,650
2,294 2,900 1,273 3,550
CONTRACTURAL SERVICE
..
303.00 PUBLICATIONS AND DUES
3,846
4,150
3,250
3,868
304.00 TRAVEL AND TRAINING
5,696
4,000
2,500
3,050
305.00 POSTAGE
37
10
100
100
311.09 SETTLEMENTS
0
10,000
6,000
24,000
314.00 PROFESSIONAL SERVICE
91,613
23,896
1,400
24,000
314.01 LEGAL SERVICES
0
44,000
34,131
15,000
900.00 MISCELLANEOUS
29
- 0
- 0
0
TOTAL CONTRACTURAL SERVICE
101,221
86,056
47,381 .
70,018
MAINTENANCE
------------
401.00 OFFICE MACHINE MAINTENANCE.
193
450
415
388
TOTAL MAINTENANCE
193
450
415
388
LEGAL - CITY ATTORNEY
------------------------------------------------
8 187,511
$ 168,083
____________
____________
$ 126,976
8 181,600
113
I
Program: Municipal Ct. Case Department: General Admin.
Fund: General Division: City Prosecutor '
Program Description:
To take to trial complaints filed in Municipal Court by
Fayetteville Police Department, University Police Department,
Arkansas State Police, other city departments, and private
citizens.
Program Analysis: '
Obtain copies of all arrest records, driving records, vehicle
license records, tickets, and warrant charges on defendants
who are set for trial. Notify witness' of trial dates. Settle
cases with attorney's. Go to court on Wednesday each week.
Take recorded statements from complaining witness'. Trans-
cribe statements and give to Prosecutor. Prosecutor decides
which charges are appropriate, if any and files charges
against defendants. Complaining witness' are notified of the
type of charge filed against defendants. Process all misde-
meanor hot check charges.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 3.8 3.8 3.8 '
Part-time
Total 3.8 3.8 3.8
Program Expense
Personnel Salaries $ 79,039 $ 79,073 $ 86,113
Materials and Supplies 7,548 6,788 6,230
Contractual Service 9,824 9,641 7,932
Maintenance 1,391 1,012 1,070
Depreciation Expense 0 0 0
capital 0 0 0
Total $ 97,802 $ 96,514 $ 101,345 '
Program Resources
General Fund $ 97,802 $ 96,514 $ 101,345
I
114 '
' Program: Municipal Court Cases Department: General Admin.
Program Objectives
' 1. To prepare and prosecute approximately 12185 cases set for
trial in Municipal Court.
2. To take approximately 700 recorded statements from
' complaining witness' and prosecute the defendants who are in
violation of the law.
3. Request approximately 6736 arrest warrants hot checks that
are turned in to be prosecuted.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. Statements taken 606 550 700
' 2. Criminal charges filed 211 260 315
3. Hot check. warrants req. 5,613 4,000 6,736
4. Referrals/Investigations/ 16,900 17,000 17,500
Legal Questions.
Workload
' 1. Trial Preparation # of cases 10,596 10,000 12,185
2. Statements taken/trans. 606 550 700
3. Witness letters/subpoenas 5,439 5,472 6,621
' 4. Prosecutor warrants filed 246 260 315
5. Hot checks Processed 5,613 4,000 6,736
6. Referrals/Investigations/ 16,900 17,000 17,500
' Legal Questions completed.
Productivity
1. Cost per Case 9.85 11.70 11.65
Effectiveness
1. % of criminal complaints that 100 100 100
'
are processed
2. % of hit and run 85 85 85
complaints that are
' solved
3. Number of cases that 204 182 220
are set for trial each week
4. % of people who fail to 23 39 31
appear for court.
I
I
115
FUND 101 - GENERAL FUND
GENERAL ADMINISTRATION DEPARTMENT
DIVISION 031
CITY PROSECUTOR
DIVISION
ACTIVITY 5
MUNICIPAL COURT
PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BWGETED
PERSONNEL SERVICES
1989
1990
1990
1991
........""--....
............
.."'.......
.""'---"'
....__......
100.00 SALARIES AND WAGES
$ 60,957
S 63,472 $
63,506
S 66,764
102.00 EXTRA SERVICES
488
2,000
2,000
2,500
103.00 OVERTIME
873
3,258
3,258
4,452
105.00 SOCIAL SECURITY TAXES
4,559
5,190
5,190
5,484
107.00 LIFE INSURANCE
151
151
151
295
108.00 INSURANCE - HEALTH
3,335
3,551
3,551
3,551
108.01 LONG TERM DISABILITY
0
0
0
262
109.00 PENSION CONTRIBUTION
0
0
0
0
109.01 GENERAL PENSION
0
1,417
1,417
2,805
------------
--'.........
------------
....__.--.._
TOTAL PERSONNEL SERVICES
70,363
79,039
79,073
86,113
............
............
............
............
MATERIALS AND SUPPLIES
--
200.00 OFFICE SUPPLIES & PRINTING
4,068
6,454
5,805
5,920
210.00 MINOR EQUIPMENT
1,252
1,094
983
310
_._...'--'-
------------
------------
------•-----
TOTAL MATERIALS AND SUPPLIES
5,320
7,548
6,788
6,230
__________________
CONTRACTUAL SERVICE
-------------------
303.00 PUBLICATIONS AND DUES
1,679
2,062
1,766
1,019
304.00 TRAVEL AND TRAINING
1,784
1,553
1,553
460
305.00 POSTAGE
0
83
81
25
308.00 RENT
3,300
3,300
3,300
3,300
309.00 LEASE EXPENSE
0
303
303
312
310.01 TELEPHONE EXPENSE
771
872
988
1,216
314.00 PROFESSIONAL SERVICES
1,968
1,651
1,650
1,600
900.00 MISCELLANEOUS EXPENSE
100
0
0
0
. ...........
............
............
............
TOTAL CONTRACTUAL SERVICE
9,602
9,824
9,641
7,932
............
............
............
............
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
984
1,391
1,012
1,070
------------
------------
----'......_
...____.----
TOTAL MAINTENANCE
984
1,391
1,012
1,070
____________
____________
____________
____________
CAPITAL
801.00 FIXED ASSETS
2,472
0
0
0
------------
'-----------
------------
------------
TOTAL CAPITAL
2,472
0
0
0
............
............
............
............
TOTAL MUNICIPAL COURT PROGRAM
S 88,741
$ 97,802 S
96,514
$ 101,345
assissta:sn
aa_LSLat•St:
116
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1
1
1
Program: Circuit Ct. Cases Department: General Admin.
Fund: General, Division: City Prosecutor
Program Description:
Prosecute cases appealed from Municipal Court or cases filed
in Circuit Court.
Program Analysis:
The total number of cases tried in Circuit Court during 1990
has increased 27% compared to cases tried at this time in
1989. We anticipate a 20% or more increase in 1991.
Program Staff
Uniformed
Nonuniformed
Part-time
Total
Program Expense
Personnel Salaries
Materials and Supplies
Contractual Service
Maintenance
Depreciation Expense
Capital
Total
Program Resources
General Fund
Budgeted Estimated Budgeted
1990 1990 1991
.20 .20 .20
.20 .20 .20
$ 9,955 $ 9,955 $ 10,240
0 0 0
248 248 300
0 0 0
0 0 0
0 0 0
$ 10,203 $ 10,203 $ 10,540
$ 10,203 $ 10,203 $ 10,540
117
Program: Circuit Court Cases Department: General Admin.
Program Objectives
1. To prepare and prosecute approximately 192 cases set for
trial in Circuit Court.
2. To prepare all orders and motions for each case set for
trial in Circuit court.
3. Gather information on potential jurors.
Performance Measures
Demand
1. Cases set for trial
Workload
Budgeted Estimated
1990 1990
156 160
Budgeted
1991
192
1.
Prepartion on folders/gather
312
320
384
Certified documentation
2.
Subpoenas
624
637
768
3.
Preparation of orders/motions
780
796
960
4.
Prepare discovery/request
312
320
384
5.
Arrange for special equipment
117
119
144
Productivity
1.
Cost per case
67.52
66.18
65.00
Effectiveness
1. % of cases prosecuted
100 100 100
118
FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 033 CITY PROSECUTOR DIVISION
ACTIVITY 5 CIRCUIT COURT CASES
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SERVICES
1989
1990
1990
1991
100.00 SALARIES AND WAGES
$ 4,264
S 3,633
$ 3,633 $
3,960
102.00 EXTRA SERVICES
1,669
5,264
5,264
5,003
103.00 OVERTIME
93
288
288
457
105.00 SOCIAL SECURITY TAXES
308
324
324
340
107.00 INSURANCE - LIFE
11
11
11
25
108.00 INSURANCE - HEALTH
183
195
195
195
108.01 LTD
0
0
0
22
109.00 PENSION CONTRIBUTION
0
240
240
238
TOTAL PERSONNEL SERVICES
6,528
9,955
9,955
10,240
CONTRACTUAL SERVICE
314.00 PROFESSIONAL SERVICES
77
248
248
300
TOTAL CONTRACTUAL SERVICE
____________
77
248
248
300
TOTAL CIRCUIT COURT CASES
$ 6,605
S 10,203
S 10,203 S
____________
10,540
119
Program: Hot Check Department: General Admin.
Fund: General Division: City Prosecutor
Program Description:
Increase the efficiency of the way that hot checks are
presently being handled. Collect and prosecute hot checks
out of one central office in Fayetteville.
Program Analysis:
Send out certified notification letters to all people who
write hot checks. Collect value of check, service charge,
and prosecutor fee on all collectable checks. Issue warrants
on those checks which are not collected at the end of ten
days. Keep records on all checks which pass through this
office. Maintain three checking accounts: postage account,
trust account, and prosecutor fees account. Issue checks to
merchants for the value of the check and the service charge
on a weekly basis. Serve the warrants on a timely basis.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed N/A N/A 1
Nonuniformed N/A N/A 1
Part-time N/A N/A
Total 2
Program Expense
Li 1
I
I
I
I
I
I
I
I
I
Personnel Salaries
$ 45,888
Materials and Supplies
6,090
Contractual Service
49,055
Maintenance
1,500
Depreciation Expense
0
Capital
0
Total $102,533
Program Resources
General Fund $102,533
I
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120
' Program: Hot Check Department: General Admin.
Program Objectives
' 1. Send certified notification on all misdemeanor hot checks.
2.. Collect value of check, service charge, and prosecutor fee
Ion each check.
3. Issue warrants on those checks which are not collected at
the end of ten days.
4. Serve warrants on a timely basis.
5. Accurately maintain three checking accounts.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. Number of checks brought N/A N/A 1,000
' into office each week
2. Number of warrants issued N/A N/A 300
each week
' Workload
Ii. Certified letters N/A N/A 18,000
2. Warrants issued N/A N/A 7,800
3. Bookkeeping (hours) N/A N/A 525
' 4. Filing (hours) N/A N/A 855
5. Warrants served N/A N/A 6,240
6. Check collection N/A N/A 12,600
' Productivity
1. Hours spent on certified N/A N/A 953
I.
notification
2. Hours spent issuing warrants N/A N/A 260
3. Hours spent serving warrants N/A N/A 2,500
4. Hours spent on filing N/A N/A 855
5. Hours spent on bookkeeping N/A N/A 525
6. Hours spent issuing checks N/A N/A 200
to merchants
Effectiveness
1. % of checks collected N/A N/A 70
2. % of warrants served N/A N/A 80
I
121
FUND 101 - GENERAL
DIVISION 035
ACTIVITY 5
GENERAL ADMINISTRATION DEPARTMENT
CITY PROSECUTOR DIVSION
NOT CHECK PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
PERSONNEL
SERVICES
-----------
-----------
----m------
-----------
..................
100.00
SALARIES & WAGES
S 0
$ 0
$ 0
$ 23,040
101.00
NON -UNIFORM PERSONNEL
0
0
0
11,624
103.00
OVERTIME
0
0
0
2,241
105.00
SOCIAL SECURITY
0
0
0
1,289
107.00
INSURANCE - LIFE
0
0
0
216
108.00
INSURANCE - HEALTH
0
0
0
2,770
108.01
INSURANCE - LTD
0
0
0
194
109.00
PENSION CONTRIBUTION
0
0
0
697
109.03
LOPFI POLICE PENSION
0
0
0
3,815
-----------
-----------
-----------
-----------
TOTAL
PERSONNEL SERVICES
0
0
0
45,888
___________
___________
___________
___________
MATERIALS AND SUPPLIES
......................
200.00 OFFICE SUPPLIES & PRINTING
210.00 MINOR EQUIPMENT
TOTAL MATERIALS & SUPPLIES
CONTRACTUAL SERVICES
301.00 PUBLIC NOTIFICATION
302.00 UNIFORMS & PERSONAL EQUIPMENT
303.00 PUBLICATIONS & DUES
304.00 TRAVEL & TRAINING
305.00 POSTAGE
308.00 RENT
310.00 UTILITIES
310.01 TELEPHONE EXPENSE
311.00 INSURANCE -VEHICLE & BLDG.
311.01 INSURANCE -SELF
311.02 INSURANCE PER. LIABILITY
314.00 PROFESSIONAL SERVICES
331.00 MOTOR POOL CHARGES
331.01 REPLACEMENT CHARGES
TOTAL CONTRACTUAL SERVICES
0
0
0
2,724
0
0
0
3,366
0
0
0
6,090
..
...........
...........
...........
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
250
0
0
2,542
0
0
500
0
0
2,522
0
0
23,063
0
0
3,600
0
0
690
0
0
1,800
0
0
155
0
0
500
0
0
718
0
0
5,000
0
0
3,215
0
0
4,500
0
0
49,055
MAINTENANCE
401.00 OFFICE MACHINE MAINT.
0
0
0
600
403.00 VEHICLE & MACHINE MAINTENANCE
0
0
0
900
-----------
-----------
-----------
-----------
TOTAL MAINTENANCE
0
0
0
1,500
...........
...........
...........
...........
TOTAL HOT CHECK PROGRAM
$ 0 $
0
$ 0
$ 102,533
i iii
iiiiifc
122
I
' Program: Municipal Judge Department: General Admin.
Fund: General Division: Municipal Court
' Program Description:
To provide fair and prompt resolution of all criminal and
'civil cases filed in Municipal Court.
Program Analysis:
' The Municipal Judge is a part time elected position which is
responsible for the adjudication of all criminal and civil
cases. There have been reports that the jurisdiction of
' Municipal Courts will be raised from $3,000 to $5,000 for
civil cases in the 1991 Legislative Session. If this
occurs, more time will be required of this now part-time
position.
I. Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed
Nonuniformed 1 1 1
Part-time
Total 1 1 1
Program. Expense
' Personnel Salaries $ 50,634 $ 46,815 $ 47,117
Materials and Supplies 100 75 75
' Contractual Service 4,485 8,201 7,290
Maintenance 0 0 0
Depreciation Expense 0 0 0
' Capital -Miscellaneous 844 844 0
Total $ 56,063 $ 55,935 $ 54,482
' Program Resources
General Fund $ 56,063 $ 55,935 $ 54,482
I
123
Program: Municipal Judge I Department: General Admin.
Program Objectives
1. To adjudicate approximately 18,600 criminal cases.
2. To adjudicate approximately 1,300 civil cases.
Performance Measures
Demand
1. 1 Criminal Cases Filed
2. # Civil Cases Filed
3. 1 Warrants Filed
Workload
1. 1 Criminal Cases Set for 10,560
trial
2. 1 Civil Cases Set for trial 210
3. # Warrants Issued 7,100
Budgeted Estimated
1990 1990
21,945
1,100
7,200
Productivity
1. # Criminal Cases Adjudicated
2. # Civil Judgements Entered
14,264
900
24,672
1,531
7,000
9,420
328
6,300
16,622
1,008
Effectiveness
1. % Criminal Cases Adjudicated 65 67
2. % Civil Cases Adjudicated 82 66
Budgeted
1991
27,632
2,070
7,200
11,053
414
6,400
18,617
1,366
67
66
124
' FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 040 MUNICIPAL COURT DIVISION
ACTIVITY 5 MUNICIPAL JUDGE PROGRAM
I. ----ACTUAL BUDGETED ESTIMATED BUDGETED
1989 ---- ---_1990_ ___-1990_ ----1991----
PERSONNEL SERVICES
' 100.00 SALARIES AND WAGES S 40,001 $ 43,224 $ 40,000 S 40,000
105.00 SOCIAL SECURITY TAXES 3,102• 3,584 3,244 3,265
' 107.00 INSURANCE - LIFE 90 198 195 252
108.00 INSURANCE -HEALTH 0 976 976 976
108.01 LTD 0 0 0 224
109.00 PENSION CONTRIBUTION 2,070 2,652 2,400 2,400
' ----- ' ----__ -_'-'-_-_
TOTAL PERSONNEL SERVICES 45,26350,63446,815 .47,117-
MATERIALS AND SUPPLIES
' 200.00 OFFICE SUPPLIES & PRINTING 58 100 75 75
____________ ____________ ____________ ____________
TOTAL MATERIALS AND SUPPLIES 58 - 100 75 75 CSERVICE
' 302.00 UNIFORMS & EQUIPMENT D 0 0 70
303.00 PUBLICATIONS AND DUES 1,099 1,235 1,201 1,345
304.00 TRAVEL AND TRAINING 103 250 250 250
314.00 PROFESSIONAL SERVICES 3,476 3,000 6,750 5,625
' TOTAL CONTRACTUAL SERVICE 4,678 4,485 8,201 7,290
CAPITAL
'801.00 FIXED ASSETS • 0 844 844 0
____________ ____________ ____________ ____________
TOTAL CAPITAL __________0 ________84`_ ._._____844_ __________ O_
TOTAL MUNICIPAL JUDGE $ 49,999 S 56,063 $ 55,935 $ 54,482
1
HI
125
Program: Econ. Development
Fund: Management
Program Description:
Department: General Admin.
Division: Econ. Development
Economic Development activities are necessary to provide a
stable tax base for the City of Fayetteville by diversified
commercial and industrial development. Continued growth of
the population necessitates increased job opportunities in
order to expand the tax base to provide municipal services
and to fund the maintenance and growth of the public schools.
Program Analysis:
The Economic Development Coordinator and staff are the City's
principal unit to foster and further economic opportunies in
the City of Fayetteville, AR. The role of staff is to pro-
mote commercial, industrial and tourist -related business by
encouraging existing businesses and assisting in the location
of additional businesses. The past year has been devoted to
preparing places for businesses to locate in the I -Park N and
in hiring additional staff to assist in advertising, promotion
and general development of a tourism industry.
1
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed -- -- --
Nonuniformed 2.0 2.00 2.00
Part-time -- .75 .75
Total 2.0 2.75 2,75
Program Expense '
Personnel Services $ 80,103 $ 68,161 $ 95,722
Materials and Supplies 9,400 9,400 2,000
Contractual Service 96,241 52,691 74,075
Maintenance 3,400 850 4,000
Capital 13,875 22,810 0
Total $203,019 $153,912 $175,797
Program Resources '
Management Fund $203,019 $153,912 $175,797
I
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7
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126 ,
I.
'• Program: Econ. Development Department: General Admin.
Program. Objectives
' 1. To assist and support economic development activities.
2. To diversify the economic base.
3. To assist potential prospects to locate in Fayetteville.
' 4. To work cooperatively with the A&P Commission, the Chamber of
Commerce, the University and others to promote NW Arkansas.
6. To develop programs to expand tourism as an industry.
7. To promote commercial, industrial, and tourism -related
businesses.
8. To develop a system.to track labor force and employment for
the area of the City and NW Arkansas.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. # of. industrial inquiries. 100 100 75
' 2. # of contacts to stimulate
tourism. 25 25 25
3. # of promotions to stimu-
late commercial activity. 0 0 10
4. # of contacts relating to
the' University. 25 67 25
5.4 of coordination act.
' to represent city. 25 25 25
Workload
Ii. # of responses to inquiries 100 225 125
2. # of inititated ind. con. 50 25 25
3. # ads placed for FVY A&P
' Comm. and for industry. 15 16 15
4. Update economic profile. 100 hrs 150 hrs 100 hrs
5. Meetings spent with non-ind
contacts. 100 75 50
' Productivity
1. Ind. inquiries and contacts 60% 60% 55%
'• 2. Tourism issues. 10% 10% 15%
3. Univ. of AR issues. 10% 10% 15%
4. Work w/ AIDC, ATHD, ADC&E. 20% 20% 15%
Effectiveness
• 1. Job increases 500 1,400 500
2. Increase in labor force. 800 300 800
t• 3. % of industrial inquiries &
to them. 100% 100% 100%
I
127
FUND 971
CITY OF FAYETTEVILLE, ARKANSAS
DIVISION 219
GENERAL ADMINISTRATION DEPARTMENT
ACTIVITY 5
ECONOMIC
DEVELOPMENT
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
............
............
............
............
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
$ 48,572
S 68,373
$ 58,013
S 82,720
105.00 SOCIAL SECURITY TAXES
3,627
5,406
4,658
6,591
107.00 LIFE INSURANCE
90
320
260
403
108.00 INSURANCE - HEALTH
1,173
3,100
2,350
2,770
108.01 INSURANCE - LTD
0
0
0
358
109.00 PENSION CONTRIBUTION
2,640
2,904
2,880
2,880
............
............
......'-_...
__...__.....
TOTAL PERSONNEL SERVICES
56,102
80,103
68,161
95,722
............
............
............
............
MATERIALS AND SUPPLIES
......................
200.00 OFFICE SUPPLIES & PRINTING
1,065
4,400
4,400
2,000
210.00 MINOR EQUIPMENT
136
5.000
0
_
-_ _5.000
TOTAL MATERIALS AND SUPPLIES
1,201
9,400
9,400
2,000
____________
_m.._.......
_..--_._.___
--___-...___
CONTRACTUAL SERVICE
...................
303.00 PUBLICATIONS AND DUES 2,469 3,000 3,000 2,000
304.00 TRAVEL AND TRAINING 20,724 29,969 16,000 10,000
304.02 SPECIAL PROJECTS TRA 0 2,500 2,500 4,000
305.00 POSTAGE 5 1,500 100 1,500
309.00 LEASE EXPENSE 0 18,700 0 7,840
310.00 UTILITIES 0 1,500 0 0
310.01 TELEPHONE EXPENSE 908 3,000 2,500 3,600
314.00 PROFESSIONAL SERVICES 0 2,000 2,000 1,000
331.00 MOTOR POOL 1,100 7,981 5,400 1,600
331.01 REPLACEMENT CHARGES 0 0 0 3,800
342.00 PROMOTIONAL ACTIVITIES 3,000 24,650 19,750 17,735
342.01 SPECIAL PROJECTS 0 1,441 1,441 6,000
399.00 COST ALLOCATION 0 0 0 15,000
900.00 MISCELLANEOUS EXPENSE 1,010 0 0 t 0
............ ............ ............ --.
TOTAL CONTRACTUAL SERVICE 29,216 -_--_96'241 - 52,691 -74,075
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE 0 400 250 1,000
403.00 VEHICLE & MACHINE MAINTENANCE 4,597 3,000 600 3,000
............ ............ .....'---__. __...___..._
TOTAL MAINTENANCE __--- 4,597 _- 3,400 850 4,000
CAPITAL
802.00 VEHICLES AND EQUIPMENT 11,811 0 0 0
801.00 FIXED ASSETS 0 8,075 12,235 0
803.00 FURNITURE & FIXTURES 0 5,800 10,575 0
............ ............ ............ ............
TOTAL CAPITAL -----111811- •----131875- -----221810 0
TOTAL EXPENDITURES S 102,927 S 203,019 S 153,912 S 175,797
=t======== vssses:..ls sssacs:weee eeeverse_ces
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128
H
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•' Program: Central Dispatch Department: General Admin.
Fund: General Division: Communications
Program Description:
To manage operations of the Central Dispatch Center and to
'
provide dispatching and/or call taking for police, fire, .
city services, and other agencies which include 9-1-1 area
calls.
' Program Analysis:
In 1991, CDC expects to have solved current space problems and
will be able to concentrate more than ever on training not
only for the Dispatchers, but also for the Dispatcher II's.
CDC will also be able to see some of the results of the
Computer Aided Dispatch which are provided by the
9 -1 -1 -interface option which was purchased with the Chiefs
software.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed .20 .20 .00
Nonuniformed 11.30 11.30 11.30
Part-time
Total 11.50 11.50 11.30
' Program Expense
Personnel Salaries $235,279 $235,279 $248,138
' Materials and Supplies 6,105 6,105 5,421
Contractual Service 33,485 29,747 22,800
Maintenance .6,166 4,007 4,787
Depreciation Expense 0 0 0
Capital -Miscellaneous 4,000 4,000 0
' Total $285,035 $279,138 $281,146
Program Resources
' General Fund $250,035 $241,138 $243,146
OtherProgram Revenues 35,000 38,000 38,000
I H
'1
129
H
Program: Central Dispatch I Department: General Admin.
Program Objectives
1. To provide call taking and dispatching to police, fire and
city services in a professional, accurate and timely manner
2. To provide continuing education and stress training to all
dispatchers focusing on critial incident situations.
3. To maintain the current response of 4 seconds in answering
9-1-1- calls.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
H
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C
1. Calls for Service 24,125 28,586 31,445
Police 20,942 25,034 27,537
Police Self -Initiated N/A 45,946 50,541
Fire 1,174 1,234 1,357
Citywide 2,009 2,318 2,550
2. Telephone (minus 9-1-1) 113,104 133,198 146,517
3. 9-1-1 Calls 7,739 9,252 9,715
Emergency Dispatch 4,713 5,916 6,315
Non-Emergency/Other 3,026 3,336 3,400
4. Teletypes 112,275 118,685 115,643
5. Clerical/other reports 8,395 9,430 10,562 '
Workload
1. Hours/Calls for Service 2,010 2,382 2,620
2. Hours/Phone Calls 7,067 8,325 9,157
3. Hours/9-1-1 Calls N/A 249 274
4. Hours/Teletype 4,445 5,934 5,756
5. Hours/Clerical/Other 3,566 4,564 5,112
6. Hours/Radio 4,414 13,027 14,330
Productivity (averages)
1.
Service Calls per hour
63
79
86
2.
Phone Calls/day
330
393
401
3.
9-1-1 Calls/day
35
26
27
4.
Teletypes/day
398
327
317
5.
Clerical/Reports per day
23
26
29
6.
Cost/call for service
$ 10.85
$10.91
$10.91
I
I
I
Effectiveness
1.
2.
Citizen complaints
Overtime hours per yr
3
500
3
418
3
650
3.
4.
5.
Comp time hours per yr
Part time hours per yr
Time between receipt &
answering of 911 calls
500
N/A
4sec
839
1,105
4sec
750
900
4sec
6.
9-1-1 salary reimbursed
35,000
38,000
38,000
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130
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14
I
FUND 101 - GENERAL
DIVISION 260
ACTIVITY 5
PERSONNEL SERVICES
•-----------------
' 100.00 SALARIES AND WAGES
101.00 NON -UNIFORMED PERSONNEL
103.00 OVERTIME
104.00 OVERTIME NON -UNIFORM
105.00 SOCIAL SECURITY TAXES
107.00 INSURANCE - LIFE
108.00 INSURANCE - HEALTH
108.01 INSURANCE - LTD
109.00 PENSION CONTRIBUTION
109.01 GENERAL PENSION
109.02 PENSION - GENERAL POLICE
TOTAL PERSONNEL SERVICES
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
203.00 CLEANING SUPPLIES
204.00 CHEMICALS
210.00 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL
L-SERVICE
302.00 UNIFORMS & PERSONAL EQUIPMENT
303.00 PUBLICATIONS AND DUES
304.00 TRAVEL AND TRAINING
305.00 POSTAGE
309.00 LEASE EXPENSE
310.00 UTILITIES
310.01 TELEPHONE EXPENSES
311.02 INSURANCE - PERSONAL LIABILITY
314.00 PROFESSIONAL SERVICES
315.00 CONTRACT SERVICES
329.00 EMPLOYEE RECOGNITION
331.00 MOTOR POOL CHARGES
331.01 REPLACEMENT CHARGES
900.00 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
400.00 BUILDINGS & GROUND.MAINT.
401.00 OFFICE MACHINE MAINTENANCE
402.00 RADIO MAINTENANCE
403.00 VEHICLE & MACHINE MAINTNANCE
TOTAL MAINTENANCE
CAPITAL
801.00 FIXED ASSETS
TOTAL CAPITAL
CENTRAL DISPATCH CENTER
GENERAL ADMINISTRATION,DEPARTMENT
COMMUNICATIONS DIVISION
CENTRAL DISPATCH CENTER PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
---- ------------ ------------
S 6,250
$ 6,487
$ 6,487
$ - 0
140,965
186,024
186,024
200,891
232
425
425
0
6,649
7,500
7,500
7,527
10,681
15,392
15,392
16,178
504
646
646
1,215
8,419
13,032
13,032
13,237
0
0
0
1,080
2,533
0
0
1,691
0
4,978
4,978
6,319
795
0
--------525
--------795
176,758
235,279
235,279
248,138
5,652
2,925
2,925
2,241
111
150
150
150
30
50
50
50
....__2,377
2,980-
2,980-
----__2,980
8,170
6,105
6,105
5,421
1,761
458
185
0
344
735
390
365
2,518
10,625
9,615
7,600
300
300
300
300
3,311
6,200
4,630
8,800
1,539
2,220
2,220
2,150
1,458
2,075
2,075
2,075
1,420
3,065
3,065
1,510
0
5,000
5,000
0
1,288
2,307
1,767
0
76
500
500
0
0
0
0
0
0
0
0
0
0
0
0
0
------------
------------
------------
------------
•
33,485
22,800
-----14,015
_-'--29,747
638
1,100
1,100
1,000'
204
750
750
2,630
758
4,316
2,157
1,157
0
0
0
0
-----'
------------
------------
-----------
1,600
4,787
•••---6,166
-.----4,007
12,084 4,000
-----12,084
$
_212_627_
4,000
$ 285_035_
4,000
--___4,000
8279,138
0
0
S281,146
' 131
ADMINISTRATIVE SERVICES DEPARTMENT
Estimated 1990 expenditures are projected to be $8,303,263, a $893,284 decrease versus
budgeted 1990. The decrease can be attributed to several factors including: a staff imposed net
reduction of 3.5 staff members during 1990, a reorganization of the department, a substantial
'savings on the Worker's Compensation premium, lower than expected expenditures for the
recodification of city ordinances, a. reduction in the number of touch read registers to be
installed, substantial savings on the purchase of vehicles and equipment in the City Shop, and
expenditures forGeneralFund pay adjustments and merit raises, which are reflected in the
': individual programs. .
Proposed 1991 expenditures are $636,180 less than the 1990 budgeted amount. This difference
is primarily reflected in the Miscellaneous program. The following reductions are in the
Miscellaneous program: 1) $250,000 less for salary contingency, elimination of funding for the
You Can contract ($22,500), a $94,000 reduction in the City Hospital Lease, and a $153,630
reduction in funding for economic development (which will now be funded through management
fees to several operating funds). Other significant reductions include a substantial decrease in
funding of the Worker's Compensation premium, elimination of funding for touch read registers,
and approximately a $350,000 reduction in the funding for capital expenditures in the City Shop.
This department contains eleven divisions: Administrative Services Director, Personnel, Finance,
Internal Auditing, Building Maintenance, City Clerk, Water Services, City Shop, Municipal
' Court, Animal Shelter, and Miscellaneous. Some of the major projects in 1991 include: a
computer system upgrade, implementation and coordination of the capital improvements
program, continued development of the program/performance budgeting techniques and
' continued improvement in the compilation of the Comprehensive Annual Financial Report,
implementation of an automated cash receipts computer program which will significantly reduce
manual works currently done by cashiers, and utilization of the new Animal Shelter.
1
1990 1991
1, BUDGETED PROPOSED DIFFERENCE
EXPENDITURES EXPENDITURES
' Personnel Services $ 2,397,376 $ 2,106,629 $ (290,747)
Materials and Supplies 570,813 746,094 175,281
IContractual Services 1,804,579 1,575,161 (229,418)
Maintenance 134,717 152,653 17,936
Depreciation 713,800 809,932 96,132
• Debt Service 0 0 0
' Transfer 1,032,523 723,470 (309,053)
Capital 2,542,739 2,446,428 . (96,311)
' ---------- ----------- -----------
TOTAL $ 9,196,547 $ 8,560,367 $ (636,180)
1 132
ADMINISTRATIVE SERVICES
DEPARTMENT
PROGRAM SUMMARY
Program
Program
ACTUAL
Number
Name
1989
___—______
__________.
ADMINISTRATIVE SERVICES DIRECTOR DIVISION
110
ADMINISTRATIVE SERVICES DIRECTOR
$ 108,194 $
TOTAL ADMINISTRATIVE SERVICES DIRECTOR
108,194
PERSONNEL DIVISION
121
Administration
111,128
122
Employee Development
22,780
123
Recruitment and Selection
106,700
TOTAL PERSONNEL
240.608
FINANCE DIVISION
131
Accounting and Audit
222,126
133
Budget and Research
122,408
161
Procurement
31,338
162
SupportOperation
15,531
171
Application Support
83,781
172
Operations
260,414
TOTAL FINANCE
735,598
INTERNAL AUDITING DIVISION
136
Internal Auditing
29,406
----- 29,406
TOTAL INTERNAL AUDITING
-----------
BUILDING MAINTENANCE DIVISION
141
General Maintenance
96,453
142
Janitorial
82,673
TOTAL BUILDING MAINTENANCE
179,126
CRY CLERK DIVISION
151
Recording & Custodian of Records
107,405
TOTAL CITY CLERK
107.405
WATER SERVICES DIVISION
134
Utility Billing
50,444
135
Revenue Collection
169,976
181
Meter Reading
149.117
182
Customer Service
357,236
183
Meter Maintenance
122.120
184
Capital Expenditures
57.212
TOTAL WATER SERVICES DIVISION
906,105
SHOP DIVISION
191
Vehicle Maintenance
1.433.021
192
Capital Expenditures
708,485
TOTAL SHOP
2,141.506
MUNICIPAL COURT DIVISION
201
Criminal Case
58,787
202
Probation & Fine Collection
23.399
203
Small Claims & CM Case
67.078
TOTAL MUNICIPAL COURT
149,264
BUDGETED
ESTIMATED
PROPOSED
1990
-
1990
1991
117,694 $
86,735 $
113,012
-------------------------------
• -___117,694
----- 86,735
247,029
198,724
167.167
82.534
45,579
37,213
68,534
67,287
67,172
398,097
311,590
271,552
271,888
271,276
248.785
120.391
100,402
145.738
52,567
45,675
44,709
24,717
20,315
20,787
83,610
79,088
93,634
256,674
255.852
126.322
809.847
772,608
879,975
37,145 35,341 35.915
37,145 35,341 35.915
109,651 105,512 130,363
85,504 84,150 72,531
195,155 189,662 202,894
118,940 107,563 105,841
118.940 107,563 105.841
50,152
51,968
54,039
142,671
133,625
131,271
144,111
143,635
157,812
391,936
386.538
429,644
136,603
134.058
145,621
65,621
34.982
6.200
931,094
884,808
924,587
1,628.216 1.595.911 1,871.832
858,439 758,699 914,485
2.484.655 2,354.610 2,786.317
58,921 58,513 80,472
26,690 25.580 28,482
70.053 71.877 74.049
155,664 155.970 163,003
133
ADMINISTRATIVE SERVICES
DEPARTMENT,
PROGRAM SUMMARY
Program
Program
ACTUAL
BUDGETED
ESTIMATED
PROPOSED
Number
Name .
1989
1990
1990
1991
ANIMAL SHELTER DIVISION
271
PATROUEMERGENCY RESPONSE
67,500
80,818
79,608
85,037
272
ANIMALCONTROL
37,499
42,031
43,167
50,732
TOTAL ANIMAL SHELTER
104,999
122,849
122,775
135,769
MISCELLANEOUS DIVISION
660
Miscellaneous -
1,376,726
3,825,407
3,281,603
3,141,502
TOTAL MISCELLANEOUS
1,376,726
3,825,407
3,281,603
3.141.502
TOTAL ADMINISTRATIVE SERVICES
DEPARTMENT
$ 6,078,937 $
9,196.547 S
8,303.263 $
8,560,367
134
DEPARTMENT: ADMINISTRATIVE SERVICES
PERSONNEL SUMMARY
I
1988 1989 1990 1991
TITLE EMPLOYEES EMPLOYEES EMPLOYEES EMPLOYEES
Assistant City Manager 1.00 1.00 1.00 0.00
Administrative Services Director 0.00 0.00 0.00 1.00
Data Processing Manager 1.00 1.00 1.00 1.00
Asst. Admin. Services Director 0.00 1.00 1.00 0.00
Finance Director 0.00 0.00 0.00 1.00
Special Projects Officer 1.00 0.00 0.00 0.00
Financial Analyst 0.00 0.00 0.00 1.00
Accounting Supervisor 1.00 1.00 1.00 0.00
Budget Coordinator 1.00 1.00 1.00 1.00
Purchasing Officer 1.00 1.00 1.00 1.00
Maintenance Superintendent 1.00 1.00 1.00 1.00
W&S Service Superintendent 0.00 1.00 1.00 1.00
Personnel Director 1.00 1.00 1.00 1.00
Business Officer Manager 1.00 0.00 0.00 0.00
PC Administrator 0.00 0.00 0.00 1.00
Computer Programmer/Analyst 1.00 1.00 1.00 1.00
Asst. Vehicle Maint. Supt. 1.00 1.00 1.00 1.00
Internal Auditor/Grants Acct. 1.00 1.00 1.00 1.00
Water Service Superintendent 1.00 0.00 0.00 0.00
Assistant Bus. Office Manager 0.00 1.00 1.00 1.00
Asst. W&S Service Superintendent 0.00 1.00 1.00 1.00
Buyer 0.00 1.00 1.00 0.00
Purchasing Clark 0.00 0.00 0.00 1.00
City Clerk 1.00 1.00 1.00 1.00
City Nurse 1.00 1.00 1.00 0.00
Health & Benefits Coordinator 0,00 0.00 0.00 1.00
Equipment Mechanic III 1.00 1.00 1.00 1.00
Preventive Maint. Leadworker 1.00 1.00 1.00 1.00
Meter Maintenance Supervisor 1.00 1.00 1.00 1.00
Accounting Coordinator 1.00 2.00 2.00 2.00
Municipal Court Clerk 1.00 1.00 1.00 1.00
Animal Shelter Supervisor 1.00 1.00 1.00 1.00
Research/Performance Analyst 1.00 1.00 1.00 1.00
Equipment Mechanic II 2.00 2.00 2.00 2.00
Auto Service Mechanic II 1.00 1.00 1.00 1.00
Building Maintenance Chief 1.00 1.00 1.00 1.00
Accounting Clerk II 3.00 2.00 2.00 2.00
Personnel Representative 1.00 1.00 1.00 1.00
Water Service Representative 3.00 3.00 3.00 2.00
Property Location Analyst 0.00 0.00 0.00 1.00
Carpenter I 1.50 1.50 1.75 1.00
Building Maintenance Worker V 0.00 0.00 0.00 1.00
Accounting Clerk I 5.00 5.00 5.00 4.00
Administrative Intern 2.00 2.00 2.00 1.00
Shop Warehouse Attendant 1.00 1.00 1.00 1.00
Equipment Mechanic 1 1.00 1.00 1.00 1.00
Meter Maintenance Worker 1.00 1.00 1.00 1.00
Meter Reader 4.00 4.00 4.00 4.00
CourtServices Officer 1.00 1.00 1.00 1.00
Computer Input Operator 1.00 1.00 1.00 1.00
Animal Control Officer 2.00 2.00 2.00 2.00
Deputy Court Clerk 5.00 5.00 5.00 5.00
City Clerk Intern (Part Time) 0.50 0.50 0.50 0.50
Maintenance Clerk 0.00 1.00 0.75 1.00
Clark/Typist 4.50 4.00 4.00 2.00
Switchboard/Receptionist 1.00 1.00 1.00 1.00
Custodian 2.00 2.00 2.00 1.00
Clerk/Cashier 4.00 3.00 3.75 3.75
Shelter Operator 1.00 1.00 1.00 1.00
Microfilm/Microfiche Operator ---- 1.00 1.00 --- 1.00 ---- 1.00-
• 71.50 73.00 73.75 70.25
135 '
yF� Y f[F
1
Program: Admin. Ser. Dir. Department: Admin. Services
• Fund: General Diy4.sion: Admin. Ser. Dir.
' Program Description
To oversee all policy development in the Administrative
' Services Department and to assist the City Manager in
coordinating city-wide projects and operations.
Program Analysis
I. I' The primary duties of the Admin. Services Director are to
provide leadership and management of the Administrative
Services Department, and to assist the City Manager in the
' management of all City departments which include: decisions
relating to staffing levels, priorities, development of
strategic planning, procedures and other consultation as
necessary and appropriate. In May of 1990, the Assistant
'
City Manager position was downgraded to the Administrative
Services Director, and the Assistant Administrative Services
Director was downgraded to a Finance Director. Also, an
Administrative Intern was cut, and a Research Analyst was
added to assist on projects within the Department.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed - - -
Nonuniformed 3 3 3
Part-time - - -
' Total 3 3 3
Program Expense
Personnel Services 105,032 74,580 97,185
Materials and Supplies 2,700 3,231 4,100
'• Contractual Service ;: 9,212 8,036 '10,575
Maintenance 750 888 1,152
Capital 0 0 0
Total 117,694 86,735 113,012
Program Resources
General Fund 117,694 86,735 113,012
1
I
' 136
I
Program: Admin. Services Dir.l Department: Admin. Services
Program Objectives
1. To oversee the management of 12 Administrative Services
Divisions;
2. To represent the City at 48 City Board meetings, 14 Police &
Fire Pension Bd Mtgs, and various community group meetings
3. To coordinate at least 100 City-wide special projects;
4. To assist the City Manager in the management of all City
Departments;
5. To coordinate at least 75 special projects through the use
of the Special Operations Analyst;
6. To coordinate at least 3 special internal programs through
the use of the Administrative Intern.
Performance Measures
I
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J
Budgeted Estimated Budgeted
1990 1990 1991
1.
Staff/Special Meetings
780
780
750
2.
City Bd Mtgs/Agenda Sessions
44
48
48
3.
Pol. and Fire Pension Bd Mtgs
13
13
14
4.
Bd. Projects Requested
30
30
45
5.
Divisions directly supervised
12
12
12
6.
Special Projects Requested
60
100
7.
Special Internal Programs
2
3
Workload
1. Special Projects Completed
by Special Operations Analyst
2. Special Projects Completed
by Intern
3. Bd. Projects Completed
4. Bd Mtgs/Agenda Ses. Attended
5. Staff/Misc. Meetings Attended
6. Programs Coordinated by Intern
Productivity
1. Hours spent on Special
Projects by SOA monthly.
2. Hours spent in Staff Mtgs/mo.
3. Hrs spent on Bd. Projects/mo.
4. Hours spent in Board Mtgs/mo.
5. Hours spent in Agenda Sessions
6. Hrs spent on SP by Intern/mo.
Effectiveness
1. % of SOA Special Projects
completed by deadline.
2. % of Board Projects
completed by deadline.
3. % of Intern Special Projects
Completed by deadline.
4. % of Required Employees
attending Special Programs.
75
I
J
J
El
22 25 '
25 45
46 48
525 750
2 3 ,
9p,
75
100
32
50
4.5
5
3
4
45
60
I
J
90% '
92% 100%
85% 90%
72% 80% '
137
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FUND 101 - GENERAL
ADMINISTRATIVE
SERVICES DEPARTMENT
DIVISION 110
ADMINISTRATIVE
SERVICES DIRECTOR DIVISION
ACTIVITY 5
ADMINISTRATIVE
SERVICES DIRECTOR PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
------------
1990
-------'----
1991
----'------
PERSONNEL SERVICES
------------
100.00 SALARIES AND WAGES
$ 86,140 $
91,412
$ 64,078
$ 81,504
103.00 OVERTIME
0
0
0
500
105.00 SOCIAL SECURITY TAXES
.5,499
6,143
4,902
6,685
..
107.00 INSURANCE - LIFE
180
188
300
561
108.00 INSURANCE - HEALTH
3,038
3,516
2,800
3,337
108.01 LONG-TERM DISABILITY
0
0
0
498
109.00 PENSION CONTRIBUTION
3,108
3,773
2,500
4,100
TOTAL PERSONNEL SERVICES
97,965
____________
105,032
____________
74,580
97,185
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES. & PRINTING•
- 964
2,700
3,063
3,600
210.00 MINOR EQUIPMENT
621
0
168
500
TOTAL MATERIALS AND SUPPLIES
____________
1,585
------------------------------------------------
____________
2,700
____________
3,231
____________
4,100
CONTRACTUAL SERVICE
303.00 PUBLICATIONS AND DUES
1,517
1,355
1,276
1,835
304.00 TRAVEL AND TRAINING
3,353
4,201
3,100
3,700
315.00 CONTRACT SERVICES
0
0
- .0
1,320
331.00 MOTOR POOL CHARGES
3,102
3,656
3,660
2,640
331.01 REPLACEMENT CHARGES
0
0
0
1,080
900.00 MISCELLANEOUS EXPENSE
268
0
0
0
TOTAL CONTRACTUAL SERVICE -
8,240
9,212
8,036
10,575
MAINTENANCE
402.00 RADIO MAINTENANCE
123
450
540
- 552
403.00 VEHICLE & MACHINE MAINT
281
300
348
600
____________
TOTAL MAINTENANCE
____________
404
------------------------------------------------
____________
750
____________
888
1,152
TOTAL ADMINISTRATIVE SERVICES DIRECTOR $ 108,194 $ 117,694 $ 86,735 S 113,012
138
I
Program: Administration
Fund: General
Department: Admin. Services
Division: Personnel
Program Description:
To provide overall administrative services supporting human
resources activity including policy, budgeting, personnel
records, benefits plans, EEO plans and reporting, regulatory
compliance and personnel/payroll systems. Program encompasses
approximately 350 budgeted positions including both general
and Civil Service employees.
Program Analysis:
This is the centralized personnel administrative support
function for all City departments and employees. Key
functions include personnel policy development that is current
and consistent with management objectives and statutory
requirements, accurate and complete personnel records and
internal and external reporting. Accurate job evaluation, the
maintenance of internal and external pay equity (pay plan),
all benefit plans administration, worker's compensation and
the design of personnel systems are included in this program.
Budgeted
Estimated
Budgeted
Program Staff
1990
1990
1991
Uniformed
Nonuniformed
1
1
1
Part-time
.5
.5
Total
1.5
1.5
1.0
Program Expense
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Personnel Services $217,549 $177,538 $148,187
Materials and Supplies 3,611 5,936 4,930
Contractual Service 25,569 14,950 13,750
Maintenance 300 300 300
Capital 0 0 0 ,
Total
Program Resources
General Fund
$247,029
$247,029
139
$198,724
$198,724
$167,167
$167,167
1
Department: Admin. Services
Program: Administration
Program Objectives
1. Develop and administer Personnel Policy and Procedures.
2. Develop and administer the job evaluation and pay plan
systems.
3. Administer all benefits plans: including Worker's Comp and
unemployment compensation..
4. Maintain employee data and personnel records.
5. Resolve employee relations problems.
6. Assure compliance with FLSA, EEO and other applicable
statutes.
Performance Measures•
Demand
1. Personnel records
2. Job evaluations completed
3. Benefit plans administered
4. Employee relations conf.
5. Policy question info.request
Workload
1. Personnel records computer
data entry
2. Number benefit plans reports
3. Personnel action forms comp
4. Benefit plan claim coordin.
5. EEO reporting (hrs)
6. Number unemployment claims
Productivity•
1. Accuracy of records data
2. Policy issues resolved in
two days
3. Personnel action form
processed in two days
4. Two day turnaround time on
unemployment claims filed
Effectiveness
1. Policy questions answered on
first call
2. Current job evaluations in
file at year end•
3. Unemployment insurance claim
defaults (lack of proper or
timely response)
Budgeted Estimated Budgeted
1990 1990 1991
350
350
350
10
10
12
8
8
8
20
25
30
50
50
50
500 h
600 h
700 h
72
72
72
2,500
2,500
2,500
300
300
250
40 h
24 h
24 h
30
30
30
97% 98% 99%
100% 100% 100%
95% 95% 95%
100% 100% 100%
•95% 95% 95%
100% 100% 100%
0 0 0
140
FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 121 PERSONNEL DIVISION
ACTIVITY 5 ADMINISTRATION PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
------------ ------------ ------------ ------------
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES
$ 21,557
$ 30,515
$ 30,515
$ 28,476
102.00 EXTRA SERVICE LEGAL ETC
0
0
0
0
103.00 OVERTIME
346
501
501
0
105.00 SOCIAL SECURITY TAXES
1,723
2,412
2,412
2,694
107.00 INSURANCE - LIFE
65
72
72
179
108.00 INSURANCE - HEALTH
1,044
1,181
1,181
1,181
108.01 INSURANCE LTD
22,100
40,000
40,000
159
109.00 PENSION CONTRIBUTION
1,310
1,016
1,016
1,709
110.00 UNEMPLOYMENT INS
15,614
16,815
16,815
13,175
111.00 WORKERS' COMP. PREMIUM TAX
42,046
125,037
85,026
100,614
TOTAL PERSONNEL SERVICES
................................................
105,805
217,549
------------
177,538
------------
148,187
MATERIALS AND SUPPLIES
............
............
............
............
----------------------
200.00 OFFICE SUPPLIES & PRINTING
2,903
3,611
5,936
4,930
210.00 MINOR EQUIPMENT
0
0
0
0
TOTAL MATERIALS AND SUPPLIES
------------
2,903
------------
3,611
------------
5,936
------------
4,930
CONTRACTUAL SERVICE
............
............
............
............
...................
303.00 PUBLICATIONS AND DUES
903
842
950
950
304.00 TRAVEL AND TRAINING
1,248
1,575
1,000
1,000
314.00 PROFESSIONAL SERVICES
0
11,352
2,000
3,000
329.00 EMPLOYEE RECOGNITION
0
- -----------
11,800
------------
11,000
------------
8,800
TOTAL CONTRACTUAL SERVICE
2,151
25,569
14,950
------------
13,750
S
------------
------------
------------
------------
MAINTENANCE
-----------
401.00 OFFICE MACHINE MAINTENANCE
269
300
300
300
TOTAL MAINTENANCE
------------
269
------------
300
------------
300
------------
300
PERSONNEL - ADMINISTRATION
............
S 111,128
............
S 247,029
............
$ 198,724
............
S 167,167
141
Program: Employee Develop. Department: Admin. Services
Fund: General Division: Personnel
Program Description:
• To develop and administer employee training, safety, manage-
ment development, performance evaluation and support programs
' consistent with the needs of both the employee and the
evolving needs of the City. The objectives are to improve
skills, productivity, motivation, job satisfaction and
I. employee well being.
Program Analysis:
The skill level and management required for tasks and programs
are increasing in complexity as the City continues to grow.
The focus of this program is to provide, primarily to
first line supervision, basic supervisory skills and safety
' training. An employee performance appraisal system is also
administered through this program. Employee development pro-
grams relate to each other to achieve maximum effectiveness.
Training for supervisory skills, goal setting and related
topics will logically build on and reinforce previously
• acquired skills. We will also continue to schedule two-hour
semi-monthly topical programs on safety and other basic
• ' operations related subjects. An employee assistance program
is to be utilized for special personal or family problems.
Performance appraisals continue to be reviewed for
effectiveness and possible improvement.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
' Nonuniformed .5 .5 .5
Part-time
' Total .5 .5 .5
Program Expense
Personnel Services $ 16,079 $ 16,079 $ 17,013
Materials and Supplies 0 0 0
Contractual Service 66,455 29,500 20,200
' Maintenance 0 0 0
Capital 0 0 0
Total $ 82,534 $ 45,579 $ 37,213
Program Resources
General Fund $ 82,534 $ 45,579 $ 37,213
'i
' 142
I
Admin. Services
Program: Employee Develop.Department:
Program Objectives I
1. Evaluate needs and develop management training.
2. Administer the Employee Assistance Program.
3. Provide guidance to satisfy special needs.
4. Coordinate safety training and monitor loss time injuries
for patterns.
5. Administer the Educational Reimbursement plan.
I
Performance Measures
Demand
1. # of first line supervisors
attending mgt/trn workshops
2. Topical subjects/safety mtgs
3. Performance appraisals
4. EAP directed placements
Workload
1. Course training preparation
(hrs)
2. Mgmt. counseling meetings
3. Employee problem counsel mtg
4. EAP premium reports
5. EAP seminars & newsletter
articles
6. Performance appraisals
review for error & ommission
Productivity
1. Supervisor training seminars
2. EAP costs per employee
3. Timely accurate completion
of performance appraisals
4. Training costs/person/
seminar
Effectiveness
1. Number employees & depen-
dents utilizing the EAP
2. Number employees utilizing
the educational program
3. Number of employees term-
inating
4. Management receiving spe-
cialized training
Budgeted Estimated Budgeted
1990 1990 1991
10 72 72 '
6 6 6
400 400 400
4 6 6
I
150 150 150
50 50 50 '
6 6 6
12 12 12
400 400 400
1
2 2 2
$12 $12 $12
80% 80% 85%
$300 $500 $500 '
35 35 35
8 8 10
40 45 45
100% 100% 100%
1
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143
FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 122 PERSONNEL DIVISION
ACTIVITY.5 EMPLOYEE DEVELOPMENT PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
------------ ------------ ------------ ------------
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
$ 10,380
$ 13,608
8 13,608
S 14,238
103.00 OVERTIME
142
257
257
0
105.00 SOCIAL SECURITY TAXES
822
1,080
1,080
1,162
107.00 INSURANCE - LIFE
33
36
36
89
108.00 INSURANCE - HEALTH
506
590
590
590
108.01 INSURANCE - LTD
0
0
0
80
109.00 PENSION CONTRIBUTION
655
508
508
854
TOTAL PERSONNEL SERVICES
12,538
16,079
16,079
17,013
MATERIALS AND SUPPLIES
------------
-----------
------------
------------
200.00 OFFICE SUPPLIES & PRINTING
279
0
0
____________
0
____________
TOTAL MATERIALS AND SUPPLIES
____________
279
____________
0
____________
0
____________
0
____________
CONTRACTUAL SERVICE
____________
304.00 TRAVEL AND TRAINING
2,604
51,594
25,000
14,200
314.00 PROFESSIONAL SERVICES
0
0
0
1,500
315.00 CONTRACT SERVICES
3,750
4,475
4,500
4,500
329.00 EMPLOYEE RECOGNITION
3,609
10,386
0
0
TOTAL CONTRACTUAL SERVICE
9,963
66,455
29,500
20,200
MAINTENANCE
____________
____________
____________
____________
401.00 OFFICE MACHINE MAINTENANCE
- 0
0
0
0
------------------------------------------------
0
0
0
0
TOTAL EMPLOYEE DEVELOPMENT
____________
S 22,780
____________
S 82,534
____________
$ 45,579
$ 37,213
144
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Program: Recruit.&Selection
Fund: General
Department: Admin. Services
Division: Personnel
Program Description:
Recruit and select qualified job applicants for openings in
all departments. Provide initial orientation for new
employees. Administer job posting and employee requests for
promotion. Assure that hiring and promotion decisions are
based on qualifications for the job and that the City is in
full compliance with Civil Rights legislation. Coordinate
Civil Service new hire and promotional testing and evaluation.
Program Analysis:
This program identifies the candidates to satisfy the
personnel needs of all City departments and provides the
framework for employee promotions. Functions include eval-
uating sources and developing the most cost effective methods
of recruitment, the selection and testing for both general and
Civil Service employees, counselling on policy and policy
interpretation to both management and employees, and a funct-
ional Equal Opportunity program. The City Nurse will work
closely with employees to provide necessary first aid assis-
tance, health screenings and response to health related
questions. Close liason and support to the Civil Service
Commission is to be maintained.
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Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 1.5 1.5 1.5
Part-time
Total 1.5 1.5 1.5
Program Expense
Personnel Services
$ 45,387
$ 45,387
$ 46,172
Materials and Supplies
1,847
1,400
500
Contractual Service
21,300
20,500
20,500
Maintenance
0
0
0
Capital
0
0
0
Total
$ 68,534
$ 67,287
$ 67,172
Program Resources
General Fund $ 68,534
$ 67,287
I
I
$ 67,172 '
145
' Program: Recruit. &:Seclection Department: Admin. Services
Program Objectives
1. Recruit and hire qualified applicants.
2. Administer Civil Service testing and selection for the Board.
3. Assure compliance with Civil Rights laws.
'
4. Utilize job posting to present opportunities for promotion.
5. Assure that minor injuries are promptly treated to minimize
Workman's Compensation costs.
1
}
Performance Measures
Demand
1. New/replacement positions
opened
2. Promotions/transfers
requests
3. Civil Service tests
4 on the job injury accidents
Workload
1: Applicants interviewed
2. Help wanted & Civil Service
Notices
3. First Aid treatment cases
4. Exit interviews. conducted
5. Applicant comm. & ref. checks
Budgeted Estimated Budgeted
1990 1990 1991
45 60 50
90 60 60
80 55 80
45 45 45
500 250 250
75 50 50
45 50 45
40 40- 40
1,200 600 600
Productivity
1. Cost per hire
$500
$400
$400
2. Positions filled within 14
85%
80%
85%
days of closing
3. Policy issue questions
98%
98%
98%
within two days
4. Percent of accidents treated
55%
55%
55%
in-house.
Effectiveness
1. Percent of ads attracting
qualified applicants
2. Civil Service applicants
certified
3. Notice of promotional
opportunities posted
4 Worker's Comp loss ratio
75% 90% 90%
45 40 • • 45
40 60 50
11% 11% 17%
iii
FUND 101 - GENERAL
ADMINISTRATIVE
SERVICES DEPARTMENT
DIVISION 123
PERSONNEL
DIVISION
ACTIVITY 5
RECRUITMENT AND
SELECTION
PROGRAM
ACTUAL
BUDGETED
ESTIMATED
1989
............
1990
1990
............ ..
PERSONNEL SERVICES
............
..................
100.00 SALARIES AND WAGES
$ 29,381 $
37,621
$ 37,621 $
103.00 OVERTIME
975
1,269
1,269
105.00 SOCIAL SECURITY TAXES
2,229
2,993
2,993
107.00 INSURANCE - LIFE
86
90
90
108.00 INSURANCE - HEALTH
4,122
1,566
1,566
108.01 INSURANCE - LTD
0
0
0
109.00 PENSION CONTRIBUTION
655
1,542
1,542
109.01 GENERAL PENSION
0
306
306
............ ............
............ ..
TOTAL PERSONNEL SERVICES
37,448 45,387
------------ ------------
45,387
------------
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
210.00 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
301.00 PUBLIC NOTIFICATION
314.00 PROFESSIONAL SERVICES
TOTAL CONTRACTUAL SERVICE
TOTAL RECRUITMENT AND SELECTION
BUDGETED
1991
38,670
0
3,156
243
1,566
217
2,320
0
46,172
260
900
900
0
805
947
500
500
........
1,065
........
............
1,847
............
............
1,400
............
............
500
............
8,244
12,800
12,000
10,000
59,943
............
8,500
............
8,500
............
10,500
............
68,187
21,300
20,500
20,500
$ 106,700
$ 68,534
$ 67,287
S 67,172
iiiii:tint:
znzz zzzz:::
e3CS.CCi Li iii
Liii�LLLL��i
147
i
Program: Acctg, Audit & Payroll " Department: Administrative Services
Fund: General Division: Finance
Program Description:
To provide accurate & timely financial reports and analyses to the City
' Manangment, Board, City Divisions & Public while maintaining accounting
records in accordance with Generally Accepted Accounting Principles for
municipal governments. To provide a system for processing payroll &
pension checks accurately and efficiently.
Program Analysis:
' Despite an increasing workload in recent years and a decrease of two
full-time positions in 1990, the Accounting program continues to meet its
goals of providing effective, efficient & timely services to management,
' vendors, employees & citizens.
By continuing to train & develop existing staff as well as expanding
utilization of computered systems for calculations & recordkeeping, the
' program expects to increase its efficiency further in 1991.
'Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 10.0 8.0 7.5
Part-time 2.0 2.0 2.0
Total 12.0 10.0 9.5
' Program Expense
Personnel Services $ 240,829 $ 231,951 $ 222,570
' Materials and Supplies 13,584 13,500 13,340
Contractual Service 11,885 12,135 12,185
Maintenance 690 690 690
Capital 4,900 13,000 0
Total $ 271,888 $ 271,276 $ 248,785
Program Resources
General Fund $ 271,888 $ 271,276 $ 248,785
1
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Program: Acctg, Audit & Payroll I Department: Administrative Services
Program Objectives:
1. To provide accurate monthly financial statements & operating reports
to City Management, Board & Public on a timely basis.
2. To help assure that the annual financial audit & management letter
are completed on a timely basis.
3. To prepare a CAFR which meets the requirements to receive the GFOA's
Certificate of Achievement for Excellence in Financial Reporting.
4. To assure timely payments of City obligations to maintain a good
credit rating for the City.
5. To maintain cash availability & maximize earnings on investments.
6. To process all City payrolls & pension checks on a timely basis.
7. To maintain accurate records for all wages & witholdings.
8. To report accurate & timely payroll information to the government.
Budgeted Estimated Budgeted ,
Performance Measures 1990 1990 1991
Demand 1
1. External audits required & CAFR prepared 1 1 1
2. Funds maintained 38 36 36
3. Monies available for City investment $301414 $281414 $20MM
4. Monthly financial statements & ledgers 24 24 24
5. Pay periods 26 26 26
6. Active payroll/pension records maintained 485 485 490
7. Government reports filed 32 32 32
8. Bond issues outstanding 6 6 7
Workload '
1. Hours to prepare CAFR with audit 1,810 2,100 1,810
2. Accounts payable checks written 9,800 10,100 11,000
3. Number of investments made per month 20 20 20
4. Reports distributed per month 70 70 70
5. Payroll/Pension checks 12,600 12,600 12,740
6. Form W -2's, W-2P's & Form 1099's prepared 485 535 590
7. Bond issuances completed 1 1 1
8. Bond issues retired 1 0 0 '
9. Special projects completed 130 130 130
Productivity
1. Percentage of audits completed on time 100% 100% 100%
2. Percentage of monthly financial 100% 100% 100%
statements provided within 25 days
3. Percentage of quarterly financial 100% 100% 100%
statements provided within 30 days
4. Percentage of payroll/pension checks 100% 100% 100%
processed on time
5. Percentage of form W-2 distributed timely 100% 100% 100%
6. Percentage of govt reports filed timely 100% 100% 100%
Effectiveness ,
1. CAFR awards received 1 1 1
2. Audits completed 1 1 1
3. Bonds issues completed 1 1 1
4. Penalties received from govt agencies 0 0 0
5. Percentage of payroll checks rewritten .4% .2% .2%
149
C
FUND 101 - GENERAL
ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 131
FINANCE DIVISION
ACTIVITY 5
ACCOUNTING
AND AUDIT PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SERVICES
1989
1990
1990
1991
100.00 SALARIES AND WAGES
$ 164,461
$ 192,169
$ 192,491
$ 177,150
102.00 EXTRA SERVICE
971
1,500
1,500
4,000
103.00 OVERTIME
6,027
11,624
6,900
7,150
105.00 SOCIAL SECURITY TAXES
,12,565
16,073
15,500
14,534
107.00 INSURANCE - LIFE
514
576
1,000
1,116
108.00 INSURANCE - HEALTH
8,788
11,853
8,600
7,560
108.01 INSURANCE - LTD
0
0
0
992
109.00 PENSION CONTRIBUTION
1,260
4,883
4,883
4,452
109.01 GENERAL PENSION
0
2,151
1,077
5,616
TOTAL PERSONNEL SERVICES
____________
194,586
____________
240,829
231,951
222,570
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING
11,281
12,444
12,400
12,200
210.00 MINOR EQUIPMENT
673
1,140
1,100
1,140
TOTAL MATERIALS AND SUPPLIES
____________
11,954
____________
13,584
____________
13,500
13,340
CONTRACTUAL SERVICE
301.00 PUBLIC NOTIFICATION
1,109
1,200
1,450
1,500
303.00 PUBLICATIONS AND DUES
825
835
835
835
304.00 TRAVEL AND TRAINING
1,854
4,000
4,000
4,000
307.00 AUDIT EXPENSE -
1,722
5,850
5,850
5,850
314.00 PROFESSIONAL SERVICES
0
0
0
0
TOTAL CONTRACTUAL SERVICE
____________
5,510
____________
11,885
____________
12,135
____________
12,185
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
576
690
690
____________
690
____________
TOTAL MAINTENANCE
____________
576
____________
____________
690
____________
- 690
____________
690
____________
CAPITAL
801.00 FIXED ASSETS
9,500
4,900
13,000
0
TOTAL CAPITAL
9,500
____________
4,900
____________
13,000
____________
0
____________
TOTAL ACCOUNTING & AUDIT
$ 222,126
$ 271,888
$ 271,276
$ 248,785
150
I
Program: Budget & Research
Fund: 101 -General
Department: Admin. Services
Division: Finance
Program Description: To prepare the City of Fayetteville's
annual budget, to monitor operating and capital expenditures of
all City Departments, to prepare the annual 5 -year Capital
Improvements Program, to conduct special studies and research
projects, and to monitor performance measurements of all City
Departments.
Program Analysis: The 1990 Budget marked the first year that
the City utilized a Program Performance Budget. This format is
designed to assist the Board and city management to more easily
review departmental expenditures and performance. With
the adoption of a new budget adjustment policy, the City will be
in a better position to further implement the philosophy of
program performance budgeting.
Through enhanced computer software use the Budget Staff has
become more competent at streamlining the budget process. This
will result in increased ability to meet deadlines and less time
required for City Staff preparation of individual program
budgets. In 1991, the Budget and Research Staff will continue
to take a more proactive role in the formulation of City
financial policies through special studies and research
projects.
With the reorganization of the Administrative Services
Department, the position of Assistant Administrative Services
Director was eliminated, thus reducing staff in the program by
one full-time position. But, the newly created Finance Director
position will be placed as a half-time position in the program.
This will allow for added streamlining of management.
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Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 3.00 2.00 2.50
Part-time .50 .50 .50
Total 3.50 2.50 3.00
Program Expense
Personnel Services $107,666 $ 82,517 $ 97,400 '
Materials and Supplies 7,830 12,545 10,723
Contractual Service 3,945 2,800 37,400
Maintenance 50 315 215
Capital 900 2,225 0
Total $120,391 $100,402 $145,738 '
Program Resources
General Fund $120,391 $100,402 $145,738 '
151
I
' Program: Budget &Research Department: Admin. Services
Program Objectives:''
Ii. To obtain the GFOA Certificate of Excellence in Budgeting.
2. To meet or exceed 90% of established deadlines in the
preparation of the City Manager's recommended Budget for
Board review.
' 3. To meet or exceed 90% of established deadlines in the
preparation of the City Manager's recommended 5 -year CIP.
4. To research and monitor productivity and departmental
' performance for 40% of all programs.
5. To conduct 40 special studies and research projects as
requested by the Board, the City Manager, and the
' Adminstrative Services Director.
6. To prepare the following documents: Annual Budget & Workplan,
Capital Improvements Program, and, Budget Preparation Manual.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
' Demand
1. Programs in Budget 104 108 107
' 2. CIP requests 240 220 195
3. Special studies and
research projects requested 50 48 40
4. Budget adjustments and
' corrections requested. 450 465 390
5. Budget Preparation Manual 1 1 1
6. Annual Budget Document 1 1 1
7. C.I.P. Document 1 1 1
Workload
' 1. Budget programs analyzed 52 45 45
2. CIP requests analyzed 240 220 195
3. Special projects researched 50 48 40
' 4. Budget adjustments. and
corrections processed 450 465 390
5. Budget Preparation Manual 1 1 1
6. Annual Budget Docment 1 1 1
7. C.I.P. Document 1 1 1
' Productivity
1. Cost per CIP request $22.84 $22.84 $24.04
2. Cost per budget adjustment/
'• correction' $11.42 $11.42 $12.02
3. Elapsed time between receipt
of adjustment/correction and
' input (hours) 48 60 48
Effectiveness
, 1. Awards 1 1 1
2. % of deadlines in Budget met 90 90 90
3. % of deadlines in CIP met 90 90 90
4. % of budget adj./corr.
processed within 48 hours 90 90 90
• 159
FUND 101 - GENERAL
ADMINISTRATIVE
SERVICES DEPARTMENT
DIVISION 133
FINANCE DIVISION
ACTIVITY 5
BUDGET AND
RESEARCH PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
PERSONNEL SERVICES
............
............
............
............
100.00 SALARIES AND WAGES
S 83,995
S 89,815 $
68,158
$ 80,336
103.00 OVERTIME
1,238
1,686
285
238
105.00 SOCIAL SECURITY TAXES
6,476
6,936
5,636
6,601
107.00 INSURANCE - LIFE
233
234
234
425
108.00 INSURANCE - HEALTH
2,967
3,746
2,968
3,463
108.01 LONG TERM DISABILITY
0
0
0
387
109.00 PENSION CONTRIBUTION
2,511
5,249
5,236
5,950
TOTAL PERSONNEL SERVICES
97,420
............
107,666
............
82,517
............
97,400
............
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
210.00 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
303.00 PUBLICATIONS AND DUES
304.00 TRAVEL AND TRAINING
314.00 PROFESSIONAL SERVICES
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
[•L1 1814 Tfl
7,186
6,718
10,290
10,323
2,171
1,112
2,255
400
9,357
......
7,830
............
12,545
............
10,723
...........
3,798
935
875
600
738
3,010
1,925
1,800
0
............
0
............
0
............
35,000
............
4,536
3,945
2,800
37,400
90 50 315 215
90 50 315 215
CAPITAL - MISCELLANEWS
.......................
801.00 FIXED ASSETS
11,005
____________
900
____________
2,225
0
TOTAL CAPITAL - MISCELLANEOUS
11,005
900
____________
2,225
____________
0
TOTAL BUDGET AND RESEARCH
............
$ 122,408
............
S 120,391
............
S 100,402
............
$ 145,738
stn.=.t
.zsez::..:as
e.eeeezzcsc.
xc c.......
153
Program: Utility Billing Department: Admin. Services
Fund: 101 -General Division: Water & Sewer Services
Program Description
To bill for all utility services as efficiently and
' economically as possible. To maintain accurate records
of all utility customer accounts and prepare statistical
reports pertaining to utility billings.
' Program Analysis
The Utility Billing program will experience an estimated 3%
increase in the number of utility customers maintaining
services with the City and 3% increase in number of new
'• customers establishing service. Utility billings include
the charges of water, sewer, sanitation, and/or fire
protection. The service area provided by the City of
' Fayetteville include Fayetteville, Farmington, Greenland,
and local outlying.growth areas. The City also provides
water service to wholesale buyers in other surrounding Water
Districts of West Fork, Elkins, Mt. Olive, and the Rural
Water District.
' Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed
Nonuniformed 2.25 2.25 2.25
Part-time
Total 2.25 2.25 2.25
Program Expense
' Personnel Services $ 48,511 $ 50,627 $ 52,622
Materials and Supplies 1,186 1,186 1,157
' Contractual Service 400 100 200
Maintenance 55 55 60
Depreciation Expense 0 0 0
' Capital 0 0 0
Total $ 50,152 $ 51,968 $ 54,039
Program Resources
General Fund $ 50,152 $ 51,968 $ 54,039
1
I
L
154
Program: Utility Billing I Department: Admin. Services
Program Objectives
1. To maintain accuracy in utility billing charges at
98% by conducting periodic reviews of accounts
to verify charges.
2. To increase the number of accounts with detailed
customer information such as payment histories and
personal identification numbers by 15% in 1991.
Budgeted
Estimated
Budgeted
Performance Measures
1990
1990
1991
Demand
1. No. of active
utility accounts
18,143
18,470
18,935
2. No. customer service
orders requested
19,895
21,145
22,200
3. No. new accounts
requested
580
600
615
Workload
1. No. of utility bills
processed
199,839
217,867
228,760
2. No. of service
orders processed
19,895
21,145
22,200
3. No. of new accounts
processed
580
600
615
Productivity
1. No. of accounts per
staff person
8,064
8,209
8,415
2. No of svc. orders
per staff person
8,842
9,398
9,867
3. Avg. no. minutes to
maintain each acct.
3.87
3.80
3.71
4. Avg. no minutes to
process each
service order
10.59
9.96
9.50
5. Avg. $ cost to
maintain each acct.
2.76
2.81
2.85
Effectiveness
1. % of service orders
completed accurately
98
98
98
2. % of billings
completed accurately
98
98
98
3. % of accounts with
complete I.D. info
35
38
44
155
FUND 101 - GENERAL
ADMINISTRATIVE SERVICES
DEPARTMENT
DIVISION 134
WATER &
SEWER SERVICES
DIVISION
ACTIVITY 5,
UTILITY BILLING PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED -
1989
1990
1990
1991
-------------------------------------------------
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
S 38,085
$ 38,954
$ 41,545
$ 41,908
103.00 OVERTIME
1,013
1,410
- 800
1,245
105.00 SOCIAL SECURITY TAXES
2,870
3,261
3,240
3,461
107.00 LIFE INSURANCE -
162
167
265
262
108.00 INSURANCE -HEALTH
2,847
3,014
3,144
3,014
108.01 INSURANCE - LTD
0
0
0
233
109.00 PENSION CONTRIBUTION
134
1,705
1,633
1,788
109.01 GENERAL PENSION
0
0
0
711
TOTAL PERSONNEL SERVICES
45,111
____________
48,511
____________
50,627
_____ _______
52,622
____________
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
901
1,050
1,050
1,020
210.00 MINOR EQUIPMENT
21
136
136
137
TOTAL MATERIALS AND SUPPLIES
------------------------------------------------
922
1,186
1,186
1,157
CONTRACTUAL SERVICE
301.00 PUBLIC NOTIFICATION
351
400
100
200
900.00 MISCELLANEOUS EXPENSE
190
0
0,
0
TOTAL CONTRACTUAL SERVICE
541
------------------------------------------------
400
100
200
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
0
55
55
60
____________
TOTAL MAINTENANCE
____________
0
____________
55
____________
55
60
CAPITAL
801.00 FIXED ASSETS
3,870
0
0
____________
0
____________
TOTAL CAPITAL
____________
3,870
____________
0
0
____________
0
____________
TOTAL UTILITY BILLING
____________
$ 50,444
____________
S 50,152
$ 51,968
$ 54,039
156
I
Program: Revenue Collection
Fund: 101 -General
Program Description
Department: Admin. Services
Division: Water & Sewer Services
To efficiently administer the collection and accounting
of cash and payment processing of all City revenues.
To provide customer service and assistance in a timely
manner and as efficiently as possible.
Program Analysis
The Revenue Collection program will experience an estimated
5% increase in activities associated with the billing,
collection, and customer service functions provided for the
City owned water and sewer utilities. The implementation of
the automated cash receipts program will require each
cashier to enter their own receipt transactions into the
General Ledger, thus eliminating this process for the
Accounting Division. However, this will also eliminate the
manual work of the cashiers to hand write all the cash
receipts and cash reports and also provide a more accurate
accounting of each cash transaction and cash drawer. Thus,
one cashier position will be eliminated in 1991.
r
I
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I
I
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I]
I
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991 '
Uniformed
Nonuniformed 5.25 4.25 4.25
Part-time
Total 5.25 4.25 4.25
Program Expense
Personnel Services $ 84,072 $ 82,260 $ 77,301
Materials and Supplies 4,800 4,800 4,650
Contractual Service 51,709 44,640 48,920
Maintenance 1,200 1,200 400
Depreciation Expense 0 0 0
Capital -Miscellaneous 890 725 0
Total $142,671 $133,625 $131,271
Program Resources
General Fund $142,671 $133,625 $131,271
I
157 '
i
' Program: Revenue Collection I Department: Admin. Services
Program Objectives
1. To continue to collect all City revenues efficiently
as possible and reduce the number of final utility bills
that drop to bad debt by 1%.
' 2. To maintain a 95% completion rate of customer service
transactions that are completed within 15 days of request
' 3. To maintain customer telephone calls at a completion
rate of 75% in 1991.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. Total utility accts 18,693 19,000 19,380
2. Population served 42,800 48,706 49,485
3. No.utility deposits 16,824 .17,015 17,440
4. No. telephone lines 4 4 4
5. No. receipts request 222,468 223,135 227,640
Workload
' 1.'No. utility payments
• received 197,888 198,335 202,300
•2. No.misc. revenue
payments received 18,895 19,200 19,600
3. Number of utility
deposits received 5,685 5,600 5,740
' Productivity
'• 1. Utility payments
per staff person 39,578 49,584 50,575
2. Misc. payments
' per staff person 3,779 4,800 4,900
3. Utility deposits
per staff person 1,137 1,400 1,435
4. Cost p/payment recd .64 .60 .52
' Effectiveness
' 1. of final utility
bills dropped to
bad debt 4.6 16.9 15.9
2. % of utility revenue
I. dropped to bad debt 0.40 0.49 0.45
3. % bad debt recovery 30.0 30.0 30.0
4. % completed customer
service telephone
calls 75.0 76.2 75.0
1 158
FUND 101 - GENERAL
ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 135
WATER & SEWER SERVICES DIVISION
ACTIVITY 5
REVENUE
COLLECTION PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
-- ......-'-
......-"'--
------------
------'--'-'
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES
S 69,128
$ 67,676
$ 68,109 $
59,342
102.00 EXTRA SERVICES
412
1,000
0
0
103.00 OVERTIME
2,627
2,093
2,093
3,097
105.00 SOCIAL SECURITY TAXES
5,222
5,398
5,372
4,847
107.00 INSURANCE - LIFE
266
293
310
371
108.00 INSURANCE - HEALTH
5,082
7,169
5,640
5,784
108.01 INSURANCE - LTD
0
0
0
330
109.00 PENSION CONTRIBUTION
134
226
441
489
109.01 GENERAL PENSION
0
215
295
3,041
TOTAL PERSONNEL SERVICES
83,071
64,072
62,260
77,301
____________
____________
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
3,936
4,140
4,140
4,000
210.00 MINOR EQUIPMENT
2,412
660
660
650
TOTAL MATERIALS AND SUPPLIES
6,348
4,800
4,800
4,650
CONTRACTUAL SERVICE
...................
304.00 TRAVEL AND TRAINING
774
1,146
900
920
305.00 POSTAGE
1,906
2,260
3,740
4,000
310.01 TELEPHONE EXPENSE
32,866
48,303
40,000
44,000
900.00 MISCELLANEOUS EXPENSE
261
0
0
0
. ...........
............
............
............
TOTAL CONTRACTUAL SERVICE
35,807
............
51,709
............
44,640
............
48,920
............
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
1,121
1,200
1,200
400
-'---...W ...
............
............
............
TOTAL MAINTENANCE
1,121
1,200
1,200
400
............
............
............
............
CAPITAL - MISCELLANEOUS
.......................
801.00 FIXED ASSETS
43,629
890
725
0
............
...'--...-'-
...._..----'
-----------
TOTAL CAPITAL - MISCELLANEOUS
43,629
890
725
0
............
TOTAL REVENUE COLLECTION
............
$ 169,976
............
S 142,671
............
$ 133,625
$ 131,271
II i S Sfl s• fiZZ
ZflflWZflZ==3
E =5 ===fl=Zfl
159
' Program: Internal Audit/GA Department: Admin. Services
Fund: General Fund Division: Internal Audit
Program Description:
To assist management by independently reviewing and eval-
' uating the effectiveness of operations and controls and to
provide findings and recommendations.
Program Analysis:
' The Internal Audit/Grants Accounting program will review,
monitor, and recommend improvements in the City's accounting,
financial, and operating control systems. This program will
' continue to improve and develop the procedures to be utilized
in accomplishing the responsibilities of the program.
For the upcoming year, a schedule of annual audit review
areas will be developed and submitted for approval. Grant
compliance reviews will continue on a regular basis. Con-
tract reviews and evaluations will also be carried out on a
regular basis.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed
Nonuniformed 1 1 1
Part-time
Total 1 1 1
Program Expense
Personnel Salaries $ 34,222 $ 32,418 $ 33,492
Materials and Supplies 700 700 700
Contractual Service 2,223 2,223 1,723
' Maintenance 0 0 0
Capital -Miscellaneous 0 0 0
' Total $ 37,145 $ 35,341 $ 35,915
Program Resources
General Fund $ 37,145 $ 35,341 $ 35,915
160
Program: Internal Audit/GA I Department: Admin. Services ,
Program Objectives
1. To ensure City-wide grant and internal control compliance
in order to limit management letter comment to a maximum of
four and non-compliance comments to two.
2. To conduct 100% of scheduled reviews of City areas.
3. To review 100% contract documents and payment transactions.
4. To coordinate annual financial audit by meeting 100% of
established deadlines.
1
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. Review of scheduled City areas 11 11 11
2. Special projects requested 25 25 30
3. Contract payment reviews 250 300 325
4. RFP selection Committee reviews 25 10 10
5. Contract reviews 125 125 125
6. Project cost tracking system 1
Workload ,
1. Review of City areas 11 11 11
2. Contract reviews 125 125 125
3. Contract payment reviews 250 300 325
4. Special projects researched 25 25 30
5. Maintain Project cost files 30
1
Productivity
1. Hours spent conducting general 80
and grant reviews/month
2. Hrs spent reviewing contracts/ 40
payments and maintaining files
3. Hours spent maintaing project 10
cost system
1
Effectiveness
1. Management Comments 4 2 3
2. Non-compliance Comments 2 0 0
3. Compliance issues resolved/mo 10
4. Assistance to other areas on 20
P&P items/month
5. % of contract and contract 100%
payments reviewed
6. % of project files maint. 100%
I
161 '
FUND 101 - GENERAL
ADMINISTRATIVE
SERVICES DEPARTMENT
DIVISION 136
INTERNAL
AUDIT DIVISION
ACTIVITY 5
INTERNAL
AUDIT PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
------------
1990
--- --------
1990
------------
1991
----------'_
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
$ 23,320
$ 29,174 $
27,370
$ 28,188
105.00 SOCIAL SECURITY TAXES
1,765
2,411
2,411
2,301
107.00 INSURANCE - LIFE
90
137
137
178
108.00 INSURANCE - HEALTH
915
976
976
976
108.01 INSURANCE - LTD
0
0
0
158
109.00 PENSION CONTRIBUTION
826
1,524
1,524
1,691
TOTAL PERSONNEL SERVICES
26,916
34,222
32,418
33,492
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING
797
700
700
700
210.00 MINOR EQUIPMENT
466
0
0
0
____________
____________
____________
TOTAL MATERIALS AND SUPPLIES
.. .1,263
------------------------------------------------
700
700
700
CONTRACTUAL SERVICE
303.00 PUBLICATIONS AND DUES
602
1,123
1,123
1,123
304.00 TRAVEL AND TRAINING
625
1,100
1,100
• 600
____________
TOTAL CONTRACTUAL SERVICE
____________
1;227
____________
2,223
____________
2,223
1,723
CAPITAL -MISCELLANEOUS
801.00
FIXED ASSETS
0
0
0
0
803.00
EXPENDITURES FOR FURNITURE
0
0
0
0
TOTAL
CAPITAL -MISCELLANEOUS
0
0
0
0
TOTAL
INTERNAL AUDITING
$ 29,406
------------------------------------------------
$ 37,145 $
35,341 $
35,915
162
Program: General Maint.
Fund: General
Program Description
Department: Admin. Services
Division: Building Maintenance
This program provides in-house renovations, plumbing,
electrical, general maintenance repairs, and installations
for all City owned facilities requesting such. It also
repairs and constructs all types of office furniture and
fixtures on a regular basis.
Program Analysis
The Building Maintenance program has been expanding on a
regular basis. Outside departments and divisions that
had not requested our services in the past are now doing
so. Total staff consists of a maintenance supervisor,
one carpenter and one maintenance worker V position. We have
become more active in the use of community service workers
because of our work load. General requests for services and
assists in 1990 are running 22% more than anticipated.
All electrical and plumbing problems and installations
have been handled by in-house staff.
C
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Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 2.00 2.00 3.00 '
Part-time .75 .75
Total 2.75 2.75 3.00
Program Expense
Personnel Services $ 61,274 $ 61,274 $ 74,381
Materials and Supplies 4,178 3,958 2,930
Contractual Service 25,554 22,022 23,555
Maintenance 18,645 18,258 29,497
Capital -Miscellaneous 0 0 0
Total $109,651 $105,512 $130,363
Program Resources
General Fund $109,651 $105,512 $130,363
I I
1 163 ,
Program: General Maintenance Department: Admin. Services
Program Objectives
' 1. To provide maintenance service to 27 City owned facilities.
2. To respond 100% of the time to all service requests and
insure they are completed in a prompt, courteous and timely
' manner.
3. To continue to perform electrical and plumbing repairs in-
house, thus, avoiding the use of outside contractors.
' 4. To set up and provide support services for operation and
broadcasting of all City Board and other City related
meetings.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
' Demand
1. Buildings requiring
' maintenance. 27 27 27
2. Service.requests. 1,085 1,325 1,325
3. Heat/AC problems. 136 160 160
4. Major renovations. 12 10 10.
1
Workload
1. Services request responses. 1,085 1,325 1,325
2. Heat/AC request responses. 136 160 160
3. Renovation projects. 12 10 10
' 4. Plumbing/electrical responses 72 72 72
5. Number of televised meetings. 24 24 24
' Productivity
1. Average response time to
' general service requests. 2 hrs. 1.5 hrs. 2 hrs.
2. Average man-hour costs on
renovations. $11.15 $10.75 $11.50
3. Average man-hour cost savings
on electrical vs. contractor. $11.50 $12.10 $11.50
4. Average man-hour cost per
televised meeting. $78.00 $71.00 $71.00
1
Effectiveness
1. % of service requests
responded to. 100% 100% 100%
2. Complaints on staff
performance. 4 2 2.
3. Number of complaints
received on City Board
broadcasts. 6 4 4
II 1
' 164
FUND 101 - GENERAL
ADMINISTRATIVE
SERVICES DEPARTMENT
DIVISION 141
BUILDING MAINTENANCE
DIVISION
ACTIVITY 5
GENERAL MAINTENANCE PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SERVICES
1989
1990
1990
1991
100.00 SALARIES AND WAGES
$ 46,778
$ 50,578 $
50,578 $
59,092
103.00 OVERTIME
0
2,222
2,222
2,826
105.00 SOCIAL SECURITY TAXES
3,534
4,125
4,125
4,874
107.00 INSURANCE - LIFE
198
198
198
373
108.00 INSURANCE - HEALTH
2,216
2,361
2,361
3,337
108.01 LTD
0
0
0
332
109.00 PENSION CONTRIBUTION
1,723
1,121
1,121
1,350
109.01 GENERAL PENSION
0
669
669
2,197
TOTAL PERSONNEL SERVICES
54,449
61,274
61,274
74,381
............
............
............
............
MATERIALS AND SUPPLIES
......................
200.00 OFFICE SUPPLIES & PRINTING
195
290
257
180
204.00 CHEMICALS
124
190
190
120
210.00 MINOR EQUIPMENT
4,636
3,198
3,011
2,630
216.00 CONSTRUCTION MATERIALS
0
500
500
0
TOTAL MATERIALS AND SUPPLIES
4,955
4,178
3,958
2,930
____________
____________
____________
____________
CONTRACTUAL SERVICE
302.00 UNIFORMS AND PERSONAL EQUIP
1,194
1,419
1,155
1,230
303.00 PUBLICATIONS & DUES
60
100
80
50
304.00 TRAVEL & TRAINING
130
800
320
320
310.00 UTILITIES
2,706
6,860
4,610
5,040
311.00 INSURANCE -VEHICLE AND BUILDINGS
89
380
0
314
315.00 CONTRACT SERVICES
13,906
13,283
13,145
13,445
330.00 EQUIPMENT CHARGES
0
0
0
0
331.00 MOTOR POOL
3,564
2,712
2,712
1,140
331.01 REPLACEMENT CHARGES
0
0
0
2,016
____________
TOTAL CONTRACTUAL SERVICE
____________
21,649
____________
25,554
____________
22,022
............
23,555
............
MAINTENANCE
............
............
400.00 BUILDINGS AND GROUNDS MAINT
14,556
16,653
16,653
27,775
402.00 RADIO MAINTENANCE
420
449
362
422
403.00 VEHICLE & MACHINE MAINT
146
983
683
700
407.00 SMALL EQUIPMENT MAINTENANCE
278
560
560
600
TOTAL MAINTENANCE
____________
15,400
____________
____________
18,645
____________
____________
18,258
____________
____________
29,497
____________
TOTAL GENERAL MAINTENANCE $ 96,453
S 109,651
S 105,512
$ 130,363
165
Program: Janitorial Department: Admin. Services
Fund: General Division: Building Maintenance
Program Description
This program provides janitorial services for the City
Administration Building. It also provides miscellaneous
services such as meeting set-ups, moving of items,
distribution of items, and other related assistance on a
' limited basis.
Program Analysis
Due to budget cuts our staff was reduced from two custodian
positions to one. This program had provided services to
the Administration Building and Interim City Hall as well as
providing many extra duties including meeting set-ups,
recording of employee development meetings and miscellaneous
items. With one staff member these duties will no longer
be undertaken and main duties will be to keep the
Administration Building. in a clean and sanitary state.
I
I.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 2 2 1
Part-time
' Total 2 2 1
Program Expense
'H Personnel Services $ 30,414 $ 30,414 $ 18,931
Materials and Supplies 4,722 4,722 4,930
' Contractual Service 49,368 48,014 48,570
Maintenance 100 100 100
capital -Miscellaneous 900 900 0
Total $ 85,504 $ 84,150 $ 72,531
' Program Resources
General Fund $ 85,504 $- 84,150 $ 72,531
1
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166
Program: Janitorial I Department: Admin. Services
Program Objectives
1. To provide quality services in providing physical
maintenance and maintaining cleanliness and sanitary
conditions for the City Administration Building.
2. To maintain yearly custodial cost -per -square -foot not to
exceed annual consumer price index.
3. To assist in removal of equipment for televised Board
meetings.
4. To provide set-up for meetings within the City
Administration Building.
Performance Measures
Demand
1. Buildings maintained
2. Square footage
maintained.
Workload
1. Square footage
maintained in-house.
2. Number of Board
meetings per year.
Productivity
1. Custodial Maintenance
cost per square foot.
2. Average man hour cost
per meeting.
* Various tasks to be done
on a limited basis.
* Because of staff cut
only duties will be for
take down of equipment.
Effectiveness
1. Number of complaints
received on janitorial
duties.
2. Number of complaints
received on Board
meeting duties.
Budgeted
1990
1.5
35,920
35,920
24
$ 1.15
$ 78.00
12
6
Estimated
1990
1.5
35,920
35,920
24
$ 1.12
$ 71.00
12
6
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Budgeted
1991
1
32,000
32,000
24
W
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167
O7
FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 142 BUILDING MAINTENANCE DIVISION
ACTIVITY 5 JANITORIAL PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
----------- --------------------- -----------
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
$ 22,719
_S 21,547
$ 21,547
$ 12,300
102.00 EXTRA SERVICES
0
1,500
1,500
0
103.00 OVERTIME
2,006
3,019
3,019
3,548
105.00 SOCIAL SECURITY TAXES
1,791
1,879
1,879
1,221
107.00 INSURANCE - LIFE
108
108
108
78
108.00 INSURANCE -HEALTH
1,830
2,361
2,361
976
108.01 LTD
0
0
0
70
109.01 GENERAL PENSION
0
0
0
738
TOTAL PERSONNEL SERVICES
28,454
____________
30,414
____________
30,414
18,931
MATERIALS AND SUPPLIES
203.00 CLEANING SUPPLIES
4,179
4,000
4,000
4,198
204.00 CHEMICALS
161
240
240
250
210.00 MINOR EQUIPMENT
473
482
482
482
TOTAL MATERIALS AND SUPPLIES
4,813
- 4,722
4,722
4,930
CONTRACTUAL SERVICE
302.00 UNIFORMS AND PERSONAL EQUIP
310.00 UTILITIES
311.00 INSURANCE -VEHICLES & BUILD
315.00 CONTRACT SERVICES
900.00 MISCELLANEOUS
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
407.00 SMALL EQUIPMENT MAINTENANCE
TOTAL MAINTENANCE
CAPITAL
801.00 FIXED ASSETS
TOTAL FIXED ASSETS
TOTAL JANITORIAL
790
858
770
410
41,558
41,700
41,550
42,550
3,240
4,500
3,534
3,450
2,399
2,310
2,160
2,160
20
0
0
0
48,007
49,368
48,014
48,570
0
100
ioo
100
0
100
100
100
1,399
900
900
0
1,399
900
900
0
$ 82,673
$ 85,504
$ 84,150
$ 72,531
Program: Recording Records Department: Admin. Services
Fund: General Division: City Clerk
Program Description:
To maintain the official record of the City of Fayetteville,
including recording proceedings of City Board meetings,
maintaining records of Board actions, maintaining the City
Code of ordinances, and providing the staff support for the
City Board agenda process and coordinating the appointment
procedures for the City's citizen boards, commissions, and '
committees.
Program Analysis:
The primary duties of the City Clerk are to coordinate and
supervise the division responsible for maintenance and custody
of the City's official records, to prepare agendas and minutes
for City Board meetings; to keep the City Code of Ordinances
updated, to work in cooperation with the Washington County
Election Commission in planning elections, to coordinate the
scheduling of meetings and media notification, including
vacancies on citizen committees. The City Clerk serves as a
member of the Fire Pension Board and provides clerical support
to that board as well as to the Police Pension Board. In
1991, under the supervision of the City Clerk will be one full
time and one part-time permanent employee and any other
temporary summer employees as needed.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 2.0 2.0 2.0
Part-time .8 .8 .8
Total 2.8 2.8 2.8 '
Program Expense
Personnel Services $ 52,908 $ 52,718 $ 58,724
Materials and Supplies 11,435 13,732 19,997
Contractual Service 47,391 34,468 20,570
Maintenance 6,206 5,645 6,550
Depreciation Expense 0 0 0
Capital 1,000 1,000 0
Total
$ 118,940 $ 107,563 $ 105,841
Program Resources
General Fund $ 118,940 $ 107,563 $ 105,841
169
Program: Recording Records Department: Admin. Services
Program Objectives Avi 4's
Ii. To act as custodian' of the City's official records;
2. To provide 100% of the record keeping and attend 100% of
City Board meetings, Fire and Police Pension Board meetings,
and other meetings;
' 3. To prepare 48 agendas and 24 sets of minutes for City Board
meetings;
4. To arrange for publication of supplements to City Code
Ordinances on a quarterly basis;
5. To coordiante 100% of the scheduleing of public and staff
meetings, and to notify media on weekly basis or as needed;
6. To coordinate process for appointment of citizens to commit.
7. To coordinate City election process w/County Election Commis.
Budgeted Estimated Budgeted
' Performance Measures 1990 1990 1991
Demand
' 1. Meetings Scheduled 792 852 850
2. City Bd & Agenda meetings 50 52 52
3. Fire & Pol. Pen. meetings 24 24 24
4. Citizen committees 19 19 19
'
5. Ordinances (Res. for 1991) 75 55 260 •6. Records to be processed 305,613. 375,000 380,000
I. Workload
1. Meetings scheduled 792 810 825
2. City Bd agendas published. 48 48 48
' 3. City Bd minutes. prepared. 48 57 48
4. Pen. Bd meetings prepared. 20 20 20
5. ordinances published 75 55 60
6. City Code supp. published. 3 2 3
'
7. Committee vacancies coord. 24 24 24
8. Records processed. 305,613 375,000 380,000
'• Productivity
1. Average % of time spent
attending meetings. 21% 19% 19%
' 2. Hrs spent prep. agendas 768 775 775
3. % of time spent M/fiche
Off.. processing records. 100% 100% 100%
4. Cost per record. . $.054 $.049 $.049
Effectiveness
'• 1. % of agendas by deadline 100% 100% 100%
2. % of.minutes by deadline 100% 100% 100%
3. Citz. comm. vac. filled. . 100% 100% 100%
' 4. ordinances published. 100% 100% 100%
5. Meetings scheduled 100% 100% 100%
1
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170
FUND 101 - GENERAL
ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 151
CITY
CLERK DIVISION
ACTIVITY 5
RECORDING &
CUSTODIAN OF RECORDS PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SERVICES
1989
1990
__-.-......_
1990
" ..........
1991
"'---"-"'
................"
100.00 SALARIES AND WAGES
......._..._
$ 40,482
$ 43,500
S 43,310
S 48,216
102.00 EXTRA SERVICES
0
1,500
1,500
1,980
103.00 OVERTIME
969
0
0
0
105.00 SOCIAL SECURITY TAXES
3,293
3,151
3,151
3,829
107.00 INSURANCE - LIFE
177
247
247
241
108.00 INSURANCE - HEALTH
3,145
2,361
2,361
1,952
108.01 LONG TERM DISABILITY
0
0
0
214
109.00 PENSION CONTRIBUTION
1,931
2,149
2,149
1,513
109.01 GENERAL PENSION
0
0
0
779
TOTAL PERSONNEL SERVICES
49,997
52,908
52,718
58,724
MATERIALS AND SUPPLIES
......................
200.00 OFFICE SUPPLIES & PRINTING
9,403
11,435
13,732
15,897
210.00 MINOR EQUIPMENT
330
0
0
4,100
TOTAL MATERIALS AND SUPPLIES
------------
9,733
............
------------
11,435
............
------------
13,732
............
------------
19,997
............
CONTRACTUAL SERVICE
......."__._..''"
301.00 PUBLIC NOTIFICATION
8,020
7,701
7,701
8,301
303.00 PUBLICATIONS AND DUES
249
299
289
329
304.00 TRAVEL AND TRAINING
214
1,183
1,163
1,975
308.00 RENT
0
165
165
165
313.00 CODIFICATION
18,687
21,043
8,000
8,000
317.00 RECORDING FEES
786
1,050
1,200
1,800
318.00 ELECTION COST
7,840
15,950
15,950
0
900.00 MISCELLANEOUS EXPENSE
118
0
0
0
TOTAL CONTRACTUAL SERVICE
35,914
47,391
34,468
20,570
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
4,879
6,206
5,645
6,550
TOTAL MAINTENANCE
............
4,879
------------
............
6,206
------------
............
5,645
------------
............
6,550
------------
CAPITAL
801.00 FIXED ASSETS
6,882
1,000
1,000
0
TOTAL CAPITAL
------------
6,882
------------
1,000
------------
1,000
------------
0
TOTAL RECORDING OF RECORDS
____________
S 107,405
____________
$ 118,940
____________
S 107,563
____________
S 105,841
= == == === = = =
==zzizz=
sxzzzz zas ass
zaz:azs___z_
171
Program:Purchasing Proc. I Department: Admin. Services
Fund: 101 -General Fund Divisioh: Finance
Program Description: To provide economical and timely
purchase of goods and services, to prepare and analyze bids,
request for proposals, quotes, and to dispose of surplus
property through the use of a centralized purchasing function.
Program Analysis: Purchasing will maintain a good turnaround
time of 45 days for bids, and 2 days for purchase orders. It
is anticipated that the number of requisitions and bids
processed will exceed 1990 levels due to the bond issue.
Budgeted
Estimated
Budgeted
Program Staff
1990
1990
1991
Uniformed
Nonuniformed
1.4
1.4
1.4
Part-time
.5
.5
Total
1.9
1.9
1.4
Program Expense
Personnel Services
Materials and Supplies
Contractual Service
Maintenance
$ 41,902
6,800
3,720
145
$ 39,809
3,018
2,748
100
$ 36,718
5,517
2,374
100
Capital -Miscellaneous
0
0
0
Total $ 52,567 $ 45,675 $ 44,709
Program Resources
General Fund $ 52,567 $ 45,675 $ 44,709
172
Program: Procurement I Department: Admin. Services
Program Objectives:
1. To maintain the average number of days to process a sealed
bid at 45 days or less.
2. To maintain the average number of days to process a
requisition at 2 days or less.
3. To maintain an automated vendor's list.
4. To maintain a management information system that collects
and quantifies routine procurement data.
Budgeted Estimated Budgeted
Performance Measures
1990
1990
1991
Demand
1. Requisitions Received.
4,116
4,000
4,000
2. Formal Bids, Quotes,
204
125
125
Requests for Proposals
Required.
3. Purchase Orders Requested.
4,116
4,000
4,000
Workload
1. Requisitions Processed.
4,116
4,000
4,000
2. Formal Bids, Quotes, RFP's
Processed.
204
125
125
3. Purchase Orders Issued.
4,116
4,000
4,000
Productivity
1. Cost P/Formal Competitive
Bid. $ 300 $ 300 $ 300
2. Cost P/Purchase Order Issued $ 12 $ 12 $ 12
Effectiveness
1. Elapsed Time -Requisition to
P. O. /Sealed Bid (Days). 45 45 45
2. Elapsed Time -Requisition to 2 2 2
P.O.
173
e.
FUND 101 - GENERAL
DIVISION 161
ACTIVITY 5
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
105.00 SOCIAL SECURITY TAXES
107.00 LIFE INSURANCE
108.00 INSURANCE - HEALTH
108.01 LONG TERM DISABILITY
109.00 PENSION CONTRIBUTION
TOTAL PERSONNEL SERVICES
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING
200.01 COPY MACH/SUP/LEASE
210.00 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
301.00 PUBLIC NOTIFICATION
303.00 PUBLICATIONS AND DUES
304.00 TRAVEL AND TRAINING
309.00 LEASE EXPENSE
310.01 TELEPHONE EXPENSE
314.00 PROFESSIONAL SERVICES
900.00 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
402.00 RADIO MAINTENANCE
TOTAL MAINTENANCE
TOTAL PROCUREMENT
ADMINISTRATIVE SERVICES DEPARTMENT
FINANCE DIVISION
PROCUREMENT PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 . 1991
$ 21,197 S
35,303 S
33,458
S 30,442
1,106
2,658
2,707
2,434
51
177
122
192
538
1,653
11590
1,653
., 0
0
0
171
1,160
2,111
1,932
1,826
24,052
41,902
39,809
36,718
4,489
6,250
2,437
1,317
0
0
0
4,000
135
550
581
200
4,624
6,800
3,018
5,517
23
150
113
0
900
835
835
360
516
1,290
800
1,014
0
0
0
0
1,122
1,000
1,000
1,000
0
0
0
0
9
445
0
0
2,570
3,720
2,748
2,374
8
84
92
$ 31,336
145
0
145
$ 52,567 S
100 100
0 0
100 100
45,675 $ 44,709
174
I
Program: Purchasing Risk Mgt. Department: Admin. Services
Fund: 101 -General Fund Division: Finance
Program Description: To manage the City's insured and self -
insured
programs. Management of the insured program includes
the evaluation of insurance needs, soliciting insurance bids,
purchase of insurance policies and coordination of all losses.
Management of the self -insured program includes the Judgement
and Damages from which all third party liability and City
property damage self insured claims are paid.
Program Analysis: The Purchasing Office will be involved in
administering the City's Risk Management Program. The Risk
Management Program will apply techniques that will effectively
identify and handle risks associated with the City's insurance
needs. The Purchasing Office will also take a pro -active
approach toward preventing accidents by making quarterly
inspections of buildings and property. The Purchasing
Office has set up a Lotus spread sheet to develop a
loss/trend history. This will be very valuable in obtaining
new vendors to bid on the insurance and to point out problem
areas that may need to be more closely monitored or
supervised.
1
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed .6 .6 .6
Part-time .5 .5
Total 1.1 1.1 .6 ,
Program Expense
Personnel Services $ 19,400 $ 17,082 $ 15,737
Materials and Supplies 2,437 2,437 1,500
Contractual Service 2,780 700 3,450
Maintenance 100 96 100
Capital -Miscellaneous 0 0 0
1
Total $ 24,717 $ 20,315 $ 20,787
Program Resources
General Fund $ 24,717 $ 20,315 $ 20,787
I
175 ,
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Program: Purchasing Risk Mgt
Program Objectives:
Department
D' z.
Admin. Services
1. To develop a loss trending system to project future
based on historical losses.
2. To maintain an insurance bidders file, and to insure
four bidders bid on each insurance need.
3. To inspect five buildings/worksites per quarter.
4. To provide a quarterly report to the Administrative
Director reflecting all claim activities and current
of the City's insurance policies.
Performance Measures
Demand
1. Ins. Policies Maintained
2. Formal Bid Spec. Requested -
vehicles, Buildings, Liabi-
lity -Personal, Prof., etc.
3. Reports Requested.
4. Building/Worksite Insp. Req.
5. Formal Bids Requested
Workload
1. Insurance Policies Reviewed
2. Specifications Written.
3. Reports Written.
4. Building/Worksite Inspect.
5. Insurance Bids Processed.
6. Receive and Record all
claims.
Budgeted
1990
10
10
4
60
1
losses
that
Services
status
Estimated Budgeted
1990
1991
10
10
10
10
3
4
20
20
1
1
10
10
10
8
1
8
4
3
4
60
20
20
1
1
1
0
50
50
•' Productivity
1. Qualified Bidders per Bid.
5
4
4
2. Cost P/Insurance Bid.
650
650
650
3. Qualified Vendors Per Bid.
5
4
4
'
4. Insurance Cost Per Vehicle.
155
155
155
[1
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Effectiveness
1. Elapsed Time -Insurance Bids
2. Number Bidders Bid per
Insurance Group: Vehicle:
Building:
Prof. Liability:
Police Liability:
Boiler & Machinery:
Housing Project Liability:
Highway Rightaway Bond:
Dishonesty Bond:
Inland Marine:
Lost Income:
3. Percent of Claims received
and recorded:
90
90
90
5
2'
4
5
0
4
5
0
4
5
0
4
5
0
4
5
0
4
5
0
4
5
0
4
5
0
4
5
0
4
100
100
100
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176
FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 162 FINANCE DIVISION
ACTIVITY 5 RISK MANAGEMENT PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
------••-------
1990
--•-•._---•----
1991
---------..-
PERSONNEL SERVICES
------------
100.00 SALARIES AND WAGES
$ 10,293
S 16,580
S 14,339
$ 13,047
103.00 OVERTIME
0
0
0
0
105.00 SOCIAL SECURITY TAXES
790
1,131
1,125
1,043
107.00 LIFE INSURANCE
39
76
82
82
108.00 INSURANCE - HEALTH
365
708
708
709
108.01 LONG TERM DISABILITY
0
0
0
73
109.00 PENSION CONTRIBUTION
497
905
828
---------------
783
------------
TOTAL PERSONNEL SERVICES
------------
11,984
---------------
19,400
17,082
15,737
•-•.........
...............
.......---_...
..........._
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
2,630
2,287
2,287
1,000
210.00 MINOR EQUIPMENT
0
150
150
500
TOTAL MATERIALS AND SUPPLIES
____________
2,630
_______________
2,437
_______________
2,437
____________
1,500
CONTRACTUAL SERVICE
301.00 PUBLIC NOTIFICATION
100
80
0
0
303.00 PUBLICATIONS AND DUES
123
250
250
650
304.00 TRAVEL AND TRAINING
250
900
150
2,500
310.01 TELEPHONE EXPENSE
225
350
300
300
314.00 PROFESSIONAL SERVICES
0
800
0
0
900.00 MISCELLANEOUS EXPENSE
219
400
0
0
TOTAL CONTRACTUAL SERVICE
____________
917
_______________
2,780
_______________
700
____________
3,450
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
0
100
96
100
............
TOTAL MAINTENANCE
............
0
...............
100
...............
96
100
____________
CAPITAL
____________
_______________
_______________
801.00 FIXED ASSETS
0
0
0
0
TOTAL CAPITAL
____________
0
------------------------------------------------------
_______________
0
_______________
0
____________
0
TOTAL RISK MANAGEMENT S 15,531 $ 24,717 $ 20,315 S 20,787
------------------------------------------------------
------------------------------------------------------
177
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Program: DP App. Support Department: Adm. Services
Fund: General Division: Finance
Program Description: This program is required to provide
programming support for software modifications, new
installations and problem resolution. By coordinating with
' the end users, personnel develop the modification
requirements, applications design, and problem definitions.
The coding results are then tested and approved by the end
tusers and placed into production.
Program Analysis: The City has seen tremendous growth in the
' use of computer software since 1988 and will continue to do so
in 1991. This has required an increased emphasis on
programming support, increased aid in the training of the new
users on equipment and software applications, program
' modifications, and new reports. With the installation of the
AS/400, this will continue. Training on both AS/400
applications will continue throughout 1991. An additional
t person will be required to help with this conversion and the
additional training while the DP staff keeps the two old
systems running and properly maintained.
' PC support requirements have increased. The City currently
has approximately 60 PC's in use. Most of them are being used
as terminals to access the minicomputer. Applications..such as
' word processing, spreadsheets, graphic presentations, form
generation, project management, and computer aided drafting
are being utilized.
' Program Staff Budgeted Estimated Budgeted
1990 1990 1991
Uniformed
• Nonuniformed 1.4 1.4 2.5
Part-time
Total 1.4 1.4 2.5
' Program Expense
Personnel Salaries $ 56,589 $ 52,067 $ 86,343
Materials and Supplies 2,960 2,960 6,190
I. Contractual Service 23,541 23,541 1,101
Maintenance 0 0 0
Depreciation 0 0 0
' Capital -Miscellaneous 520 520 0
Total $ 83,610 $ 79,088 $ 93,634
Program Resources
General Fund $ 83,610 $ 79,088 $ 93,634
I
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178
Program: App. Support I Department: Adm. Services
Program Objectives
1.
To write and test new applications
for minicomputer system.
2.
To install new applications on the
minicomputer and PC's.
3.
To provide proper training on hardware and software appli-
cations on the minicomputer and PC's.
4.
To write and test modifications to
existing minicomputer
software.
5.
To assist in problem determination
for all applications.
6.
To provide assistance in selecting
the proper hardware and
software for the tasks required.
Performance Measures
Estimated Budgeted
1990 1990
LJ
C
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Demand '
1. Conversion: Microdata programs to AS400 0 5
2. Project requests - Minicomputer 250 250
3. Personnel training -Minicomputer 200 200
4. Install new applications 15 3
5. Project requests -PC support & training 100 100
6. Install new applications -PC 5 5
Workload
1. Conversion: Microdata programs to AS400 0 5
2. Project requests -Minicomputer 220 220
3. Personnel training -Minicomputer 200 200
4. Install new applications 0 18
5. Project requests -PC support & training 90 90
6. Install new applications -PC 5 5
1
Productivity
1. Conversion: Microdata programs to AS400 0 5
2. Project requests -Minicomputer 220 220
3. Personnel training -Minicomputer 200 200
4. Install new applications 0 18
5. Project requests -PC support & training 90 90
6. Install new applications -PC 5 5
Effectiveness
1. % of Microdata conversion completed 0 0
2. % of project requests completed -Mini 88 88
3. % of training completed -Mini 100 100
4. % of new applications installed -Mini 0 100
5. % of project requests completed -PC 90 90
6. % of training completed -PC 100 100
7. % of new applications installed -PC 100 100
179 '
-
FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 171 FINANCE DIVISION
ACTIVITY 5 APPLICATION SUPPORT PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED;
1989 1990 1990 1991
-----""_" __"""---' ----------- -_______"-
100.00
SALARIES AND WAGES
$ 51,028
$ 45,213 $
43,714 $
72,204
105.00
SOCIAL SECURITY TAXES
3,636
4,905
3,344
5,893
107.00
LIFE INSURANCE
156
301
298
455
108.00
INSURANCE - HEALTH
2,025
3,324
2,545
3,054.
108.01
INSURANCE - LTD
0
0
0
404
109.00
PENSION CONTRIBUTION
1,052
2,846
2,166
2,773
109.01
GENERAL PENSION
0
0
0
1,560
TOTAL PERSONNEL SERVICES
____________
57,897
____________
56,589
52,067
86,343
MATERIALS AND SUPPLIES
209.00 SOFTWARE EXPENSE
0
1,000
1,000
4,425
210.00 MINOR EQUIPMENT
2,177
1,960
1,960
1,765
TOTAL MATERIALS AND SUPPLIES
-------------------
2,177
2,960
2,960
6,190
CONTRACTUAL SERVICE
303.00 PUBLICATIONS & DUES
0
400
400
251
304.00 TRAVEL AND TRAINING
3,507
0
0
• 850
314.00 PROFESSIONAL SERVICES
0
0
0
0
315.00 CONTRACT SERVICES
0
23,141
23,141
0
TOTAL CONTRACTUAL SERVICE
3,507
------------------------------------------------
23,541
23,541
1,101
7_T7if.]1139iit1li4!k
801.00 FIXED ASSETS 20,200
520
520
0
------------------------------------------------
TOTAL CAPITAL - MISCELLANEOUS ' 20,200
520
520
0
TOTAL APPLICATION SUPPORT $ 83,781
83,610
79,088 $
93,634
180
I
Program: DP Operations
Fund: General
Program Description:
Department: Adm. Services
Division: Finance
This program is required to provide the day-to-day operations
of the City's computer system. including maintenance of all
hardware, the backup of all *plications programs and files,
and the stocking of proper forms and supplies, and the
printing of reports and forms.
Program Analysis: Due to the tremendous growth in the use of
the minicomputer, the need for increased control over system
utilization has increased. The management and control of
disk usage has become critical to the daily processing. As
more users have been attached to the minicomputer, management
of the system configuration has become a weekly task. Because
this management and control is a constant requirement,
additional training for the operations personnel is a
continuing task. The AS/400 is a sophisticated computer with
great potential. To fully utilize it, the DP staff must have
access to on -going training in the use of new utilities that
maximize the systems operations.
u
I
I
L
L
I
I
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 1.5 1.5 1.5
Part-time '
Total 1.5 1.5 1.5
Program Expense
Personnel Salaries
$ 45,712
$ 44,816
$ 44,640
Materials and Supplies
23,001
23,001
17,455
Contractual Service
137,246
137,320
5,546
Maintenance
49,146
49,146
58,681
Depreciation Expense
0
0
0
Capital -Miscellaneous
1,569
1,569
0
Total
Program Resources
General Fund
$256,674
$256,674
181
$255,852
$255,852
$126,322
$126,322
1
1
' Program: Operations I Department: Adm. Services
Program Objectives #`y.
1. To manage and control disk and memory utilization.
2. To maintain proper system configuration.
3. To maintain proper system and application backups.
I. 4. To insure proper stocking of forms and operating supplies.
5. To insure correct & timely printing of required reports
& forms.
Estimated Budgeted
Performance Measures 1990 1991
Demand
1. Review catalogs for disk utilization 250 300
(AS/400 & S/36 & Microdata)
2. Review configurations/update 75 75
(AS/400 & S/36)
' 3. Perform system & application backups 1,600 1,600
IWorkload
1. Review catalogs for disk utilization 250 300
' 2. Review configurations/update 75 75
3. Perform system & application backups 1,600 1,600
1
Productivity
1. Review catalogs for disk utilization 250 300
2. Review configurations/update 75 75
3. Perform system & application backups 1,600 1,600
' Effectiveness
Ii. % of catalogs reviewed 100 100
2. % of configurations reviewed 100 100
3. % of system & application backups 100 100
1
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I
!WA
FUND 101 - GENERAL
ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 172
FINANCE DIVISION
ACTIVITY 5
OPERATIONS PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SERVICES
1989
1990
1991
100.00 SALARIES AND WAGES
$ 32,561
--1990
S 37,768 $
37,727 S
35,756
103.00 OVERTIME
479
1,248
800
1,298
105.00 SOCIAL SECURITY TAXES
2,411
2,935
2,947
2,938
107.00 LIFE INSURANCE
79
187
160
225
108.00 INSURANCE - HEALTH
1,432
2,216
2,021
2,078
108.01 INSURANCE - LTD
0
0
0
200
109.01 GENERAL PENSION
856
1,358
1,161
____________
2,145
____________
TOTAL PERSONNEL SERVICES
____________
37,818
____________
45,712
44,816
44,640
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING
14,963
20,911
20,911
15,855
210.00 MINOR EQUIPMENT
459
2,090
2,090
1,600
TOTAL MATERIALS AND SUPPLIES
------------
15,422
------------
23,001
------------
-----23,001
----''-----
17,455
CONTRACTUAL SERVICE
303.00 PUBLICATIONS AND DUES
921
884
958
958
304.00 TRAVEL AND TRAINING
2,204
0
0
2,000
309.01 COMPUTER LEASE
135,732
135,732
135,732
0
311.00 INSURANCE - VEHICLES & BLDGS
1,020
630
630
2,588
314.00 PROFESSIONAL SERVICES
880
0
0
0
TOTAL CONTRACTUAL SERVICE
____________
140,757
------------------------------------------------
____________
137,246
137,320
5,546
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
19,152
32,070
32,070
37,027
416.00 SOFTWARE MAINTENANCE
10,417
17,076
17,076
21,654
TOTAL MAINTENANCE
29,569
------------
49,146
------------
49,146
------------
58,681
------------
CAPITAL - MISCELLANEOUS
801.00 FIXED ASSETS
36,805
1,536
1,536
0
900.00 MISCELLANEOUS
43
33
33
0
TOTAL CAPITAL - MISCELLANEOUS
36,848
1,569
1,569
0
TOTAL OPERATIONS
............
S 260,414 S
............
256,674
............
S 255,852
............
$ 126,322
1
1
1
1
1
1
1
1
1
4.
Program: Meter•Reading Department: Admin. Services
Fund: 540 -Water and:Sewer Division: Water & Sewer Services
Program Description
To read water meters for revenue billing and provide
' the most effective meter reading process possible.
To collect meter data for billing purposes for all
municipal City water utility customers.
Program Analysis
' Water meter reading will continue at same staffing level.
New meters, estimated to be approximately 465, will be
read by existing staff. This increased productivity
' will be possible due to the projected decrease in the
number of meters reread. The electronic hand-held devices
will be utilized very heavily to verify first readings.
' As the re-route progresses, reading meters should again
increase in productivity which will be consumed by
additional new accounts.
' Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed
Nonuniformed 4.43 4.43 4.43
Part-time
Total 4.43 4.43 4.43
Program Expense
' Personnel Services $ 96,512 $ 99,419 $109,285
Materials and Supplies 946 946 1,219
' Contractual Service 36,968 36,368 37,911
Maintenance 8,685 6,234 8,729
Depreciation Expense 1,000 668 668
Capital -Miscellaneous 0 0 0
Total $144,111 $143,635 $157,812
' Program Resources
Water and Sewer Fund $144,111 $143,635 $157,812
I
Program: Meter Reading I Department: Admin. Service
Program Objectives
1. To reduce the amount of time spent reading water meters
by 5% in 1991 by continuing the installation of the
touch -read registers.
2. To reduce number of rereads by 2% by utilizing the
electronic hand-held devices to verify first readings.
3. To complete the rerouting of 25 more reading routes
by the end of 1991.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. Number of active
water meters 18,143 18,470 18,935
2. Number of meter
reading routes 83 83 83
Workload
1. Number of water
meters read
217,727
219,370
224,855
2. Number of water
meters reread
9,950
9,100
8,918
3. Number of routes
completely rerouted
50
50
83
Productivity
1. Cost per meter
read
.50
.49
.53
2. Cost per meter
reread
3.62
3.95
4.42
3. Avg. no. of meters
read per hour
47.2
47.6
48.8
4. Avg. no. of meters
reread per hour
7.2
6.6
6.5
Effectiveness
1. % of water meters
reread
4.5
4.1
3.9
2. % of re-route
complete
66
66
100
3. No. billing errors
due to misread
80
62
70
185
FUND 540 - WATER AND SEWER
ADMINISTRATIVE
SERVICES DEPARTMENT
DIVISION 181
WATER
AND SEWER SERVICES
ACTIVITY 5
METER
READING PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SERVICES
1989
1990
1990
1991
100.00 SALARIES AND WAGES
$ 74,811
$ 71,926 S
75,143
$ 76,698
103.00 OVERTIME
7,216
7,389
7,389
11,870
105.00 SOCIAL SECURITY TAXES
6,161
6,176
6,317
6,821
107.00 LIFE INSURANCE
251
255
390
482
108.00 INSURANCE - HEALTH
5,027
5,468
5,300
5,824
108.01 INSURANCE - LTD
0
0
0
427
109.00 PENSION EXPENSE
1,512
0
0
0
109.01 GENERAL PENSION -
0
2,594
3,100
4,574
111.00 WORKERS' COMPENSATION
1,980
2,704
1,780
2,589
TOTAL PERSONNEL SERVICES
96,958
96,512
99,419
, 109,285
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING
106
60
60
75
210.00 MINOR EQUIPMENT -
882
886
886
1,144
TOTAL MATERIALS AND SUPPLIES
988
946
946
1,219
CONTRACTUAL SERVICES
302.00 UNIFORM & PERSONAL EQUIPMENT
2,087
2,337
2,337
2,385
304.00 TRAVEL AND TRAINING
480
0
0
0
311.01 INSURANCE -SELF
1,151
1,200
600
1,200
314.00 PROFESSIONAL SERVICES
0
0
0
0
331.00 MOTOR POOL CHARGES
15,552
13,821
13,821
6,460
331.01 REPLACEMENT CHARGES
0
0
0
10,940
399.00 COST ALLOCATION
24,984
19,610
19,610
16,926
TOTAL CONTRACTUAL SERVICES
44,254
36,968
36,368
37,911
MAINTENANCE
400.00 BUILDING AND GROUNDS MAINT
223
114
114
143
402.00 RADIO MAINTENANCE
2,680
2,835
2,120
2,082
403.00 VEHICLE AND MACHINE MAINT
3,347
5,736
4,000
6,504
TOTAL MAINTENANCE
6,250
8,685
-6,234
8,729
TOTAL OPERATIONS AND MAINTENANCE
BEFORE DEPRECIATION
148,450
---•--------
143,111
'-----------
142,967
----- ------
157,144
------------
DEPRECIATION
800.00 DEPRECIATION EXPENSE
667
1,000
668
668
TOTAL DEPRECIATION
667
1,000
668
668
TOTAL METER READING
$ 149,117
-----------------------------------
$ 144,111 $
143,635
$ 157,612
186
Program: Customer Service Department: Admin. Services
Fund: 540 -Water and Sewer Division: Water & Sewer Services
Program Description
To provide customer services correctly as requested
and in a timely manner. To respond to service requests
for meter connects and disconnects, check for leaks,
read checks, delinquency notices and terminations, and
the installation and removal of water meters.
Program Analysis I
The Customer Service program will continue providing
field services to customers as requested, in a timely
manner, and at the same staffing level. The reorganization
of the Utility Billing Division and the Meter Division in
1990 added an additional Water Service Representative in the
Customer Service program. This extra position will take
care of the increase in number of field service orders,
meter service orders, and delinquent accounts. This
additional help will also allow other Water Service
Representative to concentrate on the completion of the
house numbering for the 911 project.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 6.22 6.22 6.22
Part-time .75 .75 .75 '
Total 6.97 6.97 6.97
Program Expense
Personnel Services $171,680 $171,297 $190,371
Materials and Supplies 15,820 14,310 15,401
Contractual Service 197,726 196,666 217,552
Maintenance 6,210 4,161 6,216
Depreciation Expense 500 104 104
Capital 0 0 0
Total $391,936 $386,538 $429,644
Program Resources
Water and Sewer Fund $391,936 $386,538 $429,644 ,
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187 '
1
Program: Customer Service I Department: Admin. Services
,.
Program Objectives
Ii. To continue to provide meter turn ons/offs daily as
requested at 100% completion rate.
' 2. To maintain the current ratio of delinquent accounts
worked by increasing the number of delinquent accounts
collected by 2% in 1991.
3. To increase the maximum number of meter service requests
taken daily from 10 requests per day to an unlimited
number accepted daily.
'Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
' Demand
1. No. utility customer 18,693 19,000 19,380
2. No. turn on/offs 15,270 16,040 16,360
3. No. of field
• service requests 567 760 590
• 4. No. delinquent accts 7,910 9,937 10,135
Workload
1.
No. turn on/offs
processed
15,270
16,040
16,360
2.
No. meter service
orders processed
567
760
590
3.
No. delinquent
accounts worked
3,700
3,775
3,850
Productivity
1.
Avg. number of turn
ons/offs P/day
58.7
61.7
62.9
2.
Avg. no. of meter
svc. requests P/day
2.2
2.9
2.2
3.
Avg. no. of delinq.
accts. worked P/day
23.72
24.20
24..68
4.
$ cost to complete
each customer
service order
20.06
18.71
20.24
Effectiveness
1. Maximum number of
meter service
requests allowed
per day 10 Unlimited Unlimited
2. % of delinquent
accounts worked 46.7 37.9 37.9
L
FUND 540 - WATER AND SEWER ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 182 WATER AND SEWER SERVICES
ACTIVITY 5 CUSTOMER SERVICE PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
_---1989 _---1990 ----1990 1991 ----
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES S 115,429 $ 125,554 S 126,957 S 131,353
103.00 OVERTIME 20,451 17,509 17,509 27,152
105.00 SOCIAL SECURITY TAXES 9,666 11,035 11,054 12,283
107.00 INSURANCE - LIFE 363 377 585 744
108.00 INSURANCE - HEALTH 7,068 8,275 7,495 8,340
108.01 INSURANCE - LTD 0 0 0 661
109.00 PENSION EXPENSE 3,203 359 882 978
109.01 GENERAL PENSION 0 5,597 5,015 6,100
111.00 WORKERS' COMPENSATION 1,611 2,974 1,800 2,760
------------ ------------ ------------ ------------
TOTAL PERSONNEL SERVICES _ _157.791 171,680 171,297 190,371
_... ---- ------------ ------------
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING 12,804 14,030 12,520 13,017
210.00 MINOR EQUIPMENT ---___1.805- -_---- 1-790 --__--1,790 2,384
_ -___--
TOTAL MATERIALS AND SUPPLIES 14,609 15,820 14,310 15,401
.................................... ............
CONTRACTUAL SERVICES
302.00 UNIFORM & PERSONAL EQUIPTMENT 1,915 2,445 2,445 2,503
303.00 PUBLICATIONS AND DUES 365 225 225 255
304.00 TRAVEL AND TRAINING 0 510 400 500
305.00 POSTAGE 58,845 61,800 61,800 70,400
306.00 DATA PROCESSING CHARGES 0 0 0 0
307.00 AUDIT EXPENSE 25,033 25,000 25,000 26,625
310.01 TELEPHONE EXPENSE 3,527 4,200 4,200 3,000
311.01 INSURANCE -SELF 1,799 1,700 1,700 1,700
314.00 PROFESSIONAL SERVICES 0 0 0 5,000
319.00 BAD DEBT EXPENSE 37,340 43,150 43,000 46,000
320.01 BANK SERVICE CHARGES 0 0 0 3,600
331.00 MOTOR POOL CHARGES - 16,736 18,192 18,192 8,225
331.01 REPLACEMENT CHARGES 0 0 0 13,624
333.00 COLLECTION EXPENSE 4,514 5,300 4,500 5,300
347.00 BAD DEBT - ACCTS. RECEIVABLE BILLING 0 500 500 500
399.00 COST ALLOCATION 32,078 34,704 34,704 30,320
900.00 MISCELLANEOUS EXPENSE 371 0 0 0
------------------------------------------------
TOTAL CONTRACTUAL SERVICES 182,523 197,726 196,666 217,552
MAINTENANCE
400.00 BUILDING AND GROUNDS MAINT 118 120 111 117
401.00 OFFICE MACHINE MAINTENANCE 48 150 50 150
403.00 VEHICLE AND MACHINE MAINT _-___-2,043- _-__-_5,940 5,949 _ ----_ 4,000 _ -
TOTAL MAINTENANCE 2,209 6,210 4,161 6,216
............ ............ ............ ............
TOTAL OPERATIONS AND MAINTENANCE
BEFORE DEPRECIATION 357,132 391,436 386,434 429,540 ------------------------------------------------
DEPRECIATION
800.00 DEPRECIATION EXPENSE 104 ------------------------------------------------
- --500 - -_-104 104
- -- ------
TOTAL DEPRECIATION 104 500 104 104
------------------------------------------------
TOTAL CUSTOMER SERVICE $ 357,236 $ 391,936 $ 386,538 $ 429,644
==acc==t===: atattctavccc v=aaa=ca=ve= ___=====c===
I
189 '
Program: Meter Maintenance Department: Admin. Services
Fund: 540 -Water and`.$ewer Division: Water & Sewer Services
Program Description
To provide the most effective meter maintenance system
' possible. To perform the cleaning, repairing, and
testing of water meters of various sizes and types.
' Program Analysis
The Meter Maintenance program will continue to perform
meter maintenance for all water meters in the City's
system. Regular testing will continue on meters due to
I. age and/or size -to ensure accurate consumption readings.
This testing will also be done on meters at random to
attempt to develop a pattern for future reference to
' testing procedures.
Meter Maintenance personnel began the installation of the
touch -read registers in 1989 and installed 222 registers.
'
1990 was utilized as a preliminary testing period. At the
present time the program is on hold for evaluation purposes.
' Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed
Nonuniformed 1.85 1.85 1.85
Part-time
Total 1.85 1.85 11.85
Program Expense
Personnel Services $ 53,946 $ 53,311 $ 59,061
Materials and Supplies 16,299 21,299 26,521
Contractual Service. 19,150 18,630 17,347
Maintenance 4,908 1,658 3,532
Depreciation Expense 42,300 39,160 39,160
Capital -Miscellaneous 0 0 0
' Total $136,603 $134,058 $145,621
' Program Resources
Water and Sewer Fund $136,603 $134,058 $145,621
C
190
I
Program: Meter Maintenance I Department: Admin. Services
Program Objectives
1. To provide the most effective meter maintenance process
possible by continuing to test 6% of all water meters
based on size and age of meter.
Performance Measures
Demand
1. No. meters in system
2. No. water meters in
need of repair
3. No. touch -read
registers in system
Workload
1. Number of meters
tested
2. Number of meters
repaired
3. Number of meters
changed out
Productivity
1. No. minutes to test
each water meter
2. No minutes to repair
each water meter
3. No minutes to change
out each water meter
4. Avg. $ cost maintain
each water meter
Effectiveness
1. % of water meters
tested
2. % of water meters
repaired
3. % of water meters
changed out
4. % of touch -read
registers in system
Budgeted Estimated Budgeted
1990 1990 1991
18,143 18,470 18,935
835 920 945
922 222 222
1,065
3,000
2,270
840
2,000
1,700
1,015
1,720
1,770
21.7 19.2 20.3
109.9 57.7 54.3
56.8 33.6 32.6
7.53 7.43 7.69
5.9
16.2
11.9
4.6
10.8
8.9
5.6
9.3
9.3
5.1
1.2
1.2
191
t
�
FUND 540 - WATER ANDSEWER
ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 183
WATER AND SEWER SERVICES
ACTIVITY 5 -
METER MAINTENANCE PROGRAM
ACTUAL
BUDGETED
- ESTIMATED
BUDGETED
PERSONNEL SERVICES
1989
1990
1990
1991
100.00 SALARIES AND WAGES
$ 38,757
$ 38,301
8 38,379
S 38,801
103.00 OVERTIME
5,468
5,826
5,826
9,894
105.00 SOCIAL SECURITY TAXES
3,312
3,431
3,383
3,751
107.00 LIFE INSURANCE
103
113
200
242
108.00 INSURANCE - HEALTH
2,328
2,560
2,435
2,539
108.01 INSURANCE - LTD
0
0
0
216
109.00 PENSION EXPENSE
1,289.
0
0
0
109.01 GENERAL PENSION
0
2,309
2,200
2,302
111.00 WORKERS' COMPENSATION
959
1,406
------------
888
------------
1,316
----------W.
TOTAL PERSONNEL SERVICES
------------
52,216
____________
53,946
____________
53,311
____________
59,061
____________
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES
129
101
101
85
210.00 MINOR EQUIPMENT
2,676
395
395
446
216.00 CONSTRUCTION MATERIALS
7,688
15,803
20,803
25,990
TOTAL MATERIALS AND SUPPLIES
10,493
16,299
21,299
26,521
CONTRACTUAL SERVICES
302.00 UNIFORM & PERSONAL EQUIPMENT
1,034
1,186
1,186
1,210
303.00 PUBLICATIONS & DUES
45
30
30
55
304.00 TRAVEL AND TRAINING
730
100
0
100
311.01 INSURANCE - SELF
0
500
500
500
331.00 MOTOR POOL CHARGES
2,952
4,168
3,748
1,138
331.01 REPLACEMENT CHARGES
0
0
0
2,040
399.00 COST ALLOCATION
11,990
13,166
13,166
------------
12,304
-----------'
TOTAL CONTRACTUAL SERVICES
'------- --
16,751
------------------------------------------------
-----------
19,150
18,630
17,347
MAINTENANCE
400.00 BUILDING AND GROUNDS MAINTENANCE
.321
440
258
357
403.00 VEHICLE AND MACHINE MAINTENANCE
1,030
1,033
850
1,325
407.00 MAINTENANCE OF SMALL EQUIPMENT
105
3,435
550
1,850
TOTAL MAINTENANCE
1,456
4,908
1,658
3,532
TOTAL O&M BEFORE DEPRECIATION
80,916
____________
94,303
____________
94,698
____________
106,461
____________
DEPRECIATION
800.00 DEPRECIATION EXPENSE
41,204
42,300
39,160
39,160
TOTAL DEPRECIATION
____________
41,204
____________
42,300
____________
39,160
____________
39,160
TOTAL METER MAINTENANCE
------------------------------------------------
$ 122,120
S 136,603
$ 134,058
____________
$ 145,621
____________
192
FUND 540 - WATER & SEWER ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 184 WATER AND SEWER SERVICES
ACTIVITY 5 CAPITAL EXPENDITURES PROGRAM
ACTUAL RDGETED ESTIMATED BUDGETED '
CAPITAL 1989 1990 1990 1991
....... ------------ ------------ ------------ ------------
801.00 FIXED ASSETS S 29,219 S 5,125 $ 3,625 S 6,200
811.00 WATER METERS 27,993 60,496 31,357 0
------------ ------------ ------------ ------•-----
TOTAL CAPITAL EXPENDITURES S 57,212 S 65,621 $ 34,982 S 6,200
cccc=eee=see x. ecc=s==z =___=====x= sx==zees=e
1
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193
PROGRAM: Vehicle Maintenance DEPARTMENT: Admin. Services
FUND: Shop DIVISION: Vehicle Maintenance
Program Description:
To repair and maintain City Vehicles and Equipment.
To replace/recondition/recycle vehicles and equipment as
necessary to user Departments/Divisions to assure the safe
and efficient fulfillment of their operational needs.
Program analysis:
The primary function of the Shop Division is to maintain the
entire City fleet of vehicles. This must be accomplished in
both a timely and economical manner. The results of this
Division's efforts is: judged by the safety, efficiency, and
economical operation of each vehicle and piece of equipment
assigned for use.
Budgeted. Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed
Part -Time
9.75
9.75
10
Total
9.75
9.75
10
Program expense
Personnel Services
Materials And Supplies
Contractual Service
Maintenance
Depreciation Expense
Capital
$ 291,627
429,318
212,276
24,995
670,000
$ 265,594
436,763
198,285
25,269
670,000
$ 280,652
593,765
200,976
26,439
770,000
Total
$1,628,216
$1,595,911
$1,871,832
Program resources
Shop Fund
$1,628,216
$1,595,911
$1,871,832
194
Program: Vehicle Maintenance I Department: Admin. Services
Program Objectives:
1. Maintain Technicians efficiency at 95 %.
2. Meet operational needs of Department/Division requirements
at a continuing rate of 100%.
3. Increase Shop Equipment and Tool Efficiency to 89%.
4. Increase the rate of Inventory Parts Turnover.
5. Increase Technicians Productivity per repair hour to 89%.
6. Decrease Road Failures by 1%.
Explore the possibilities of extending vehicle/equipment life
wherever practical and maintain a standard of quality for
all vehicles/equipment. Procure the safest and most efficient
units allowable with the present budget restrictions.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
Repair Requests
Preventive Maintenance
Service/Inspections
Road Failures
Workload
Repair Orders Completed
Vehicle/Equipment Repair Hours
Preventive Maintenance
Generated Repairs
Productivity
Mechanics Vehicle
Repair Hours
Mechanics Efficiency
per Repair
Special Tool/Equipment
Utilization
Effectiveness
Down Time to Repair
Time Ratio
% of Regularly Scheduled
Repairs
Road Failure Repairs
2,000
690
204
2,200
10,128
414
MW
H
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3,000 3,200
690 720
204 200
3,300 3,600
10,128 10,000
560 600
88% 89% '
95% 95% '
85% 87%
60% 58% 55%
55% 55% 60%
10% 7% 6%
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195 '
FUND 970 - SHOP ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 191 SHOP DIVISION
ACTIVITY 5 VEHICLE MAINTENANCE PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
' 1989 1990 1990 1991
PERSONNEL SERVICES
100.00 SALARIES AND WAGES $ 198,287 -S 213,996 S 209,727 $ 215,880
100.01 SALARY CONTINGENCY 0 12,806 0 7,603
102.00 TEMPORARY SERVICES 0 2,600 1,200 1,200
• 103.00 OVERTIME 6,246 6,884 6,884 5,344
105.00 SOCIAL SECURITY TAXES 15,360 17,353 17,883 17,184
106.00 COST ALLOCATION 54,529 0 0 0
' 107.00 LIFE INSURANCE 489 612 950 1,360
108.00 INSURANCE -HEALTH 10,204 11,972 11,200 11,561
108.01 LONG TERM DISABILITY 0 0 0 1,209
109.00 PENSION CONTRIBUTION 9,099 1,958 1,850 1,945
' 109.01 GENERAL PENSION 0 12,793 9,500 11,008
110.00 UNEMPLOYMENT INSURANCE 0 1,000 0 640
111.00 WORKERS COMP INSURANCE 7,472 9,653 6,400 5,718
' TOTAL PERSONNEL SERVICES 301,686 291,627 265,594 280,652
. ____________ ____________ ____________ ____________
' MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING 2,158 2,689 2,689 3,425
202.00 SHOP SUPPLIES 5,088 7,567 7,567 8,110
' 203.00 CLEANING SUPPLIES 2,663 3,695 3,695 4,326
210.00 MINOR EQUIPMENT 9,344 2,840 2,840 3,155
213.00 GASOLINE 86,960 104,650 112,095 190,832
'• 213.01 DIESEL FUEL 68,355 95,073 95,073 164,729
214.00 PARTS, OIL, & ACCESSORIES 205,452 212,804 212,804 219,188
217.00 SAFETY DEVICES 89 0 0 0
------------------------------------------------
TOTAL MATERIALS AND SUPPLIES 380,109 429,318 436,763 593,765
CONTRACTUAL SERVICES
' 302.00 UNIFORMS & PERSONAL EQUIPMENT 3,580 4,425 4,425 5,005
303.00 PUBLICATIONS AND DUES 75 200 200 200
304.00 TRAVEL AND TRAINING 3,709 6,515 5,905 5,000
305.00 POSTAGE 6 0 0 0
307.00 AUDIT EXPENSE 81 1,680 80 - 500
309.00 LEASE EXPENSE 17,238 5,500 0 0
' 310.00 UTILITIES 15,127 20,000 14,000 17,000
310.01 TELEPHONE EXPENSE 2,196 2,450 3,100 3,900
311.00 INSURANCE -VEHICLES & BUILDINGS 21,876 39,985 35,485 46,770
HI
196
FUND 970 - SHOP ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 191 SHOP DIVISION
ACTIVITY 5 VEHICLE MAINTENANCE PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
311.01
INSURANCE -SELF
...----•....
529
............
1,000
............
1,000
............
1,000
315.00
CONTRACT SERVICES
43,126
37,735
37,735
38,310
330.00
EQUIPMENT CHARGES
0
0
0
0
331.00
MOTOR POOL CHARGES
15,690
12,007
15,576
5,412
331.01
REPLACEMENT CHARGES
0
0
0
7,595
372.00
SALES TAX ON INV. ITEMS
4,003
3,600
3,600
4,250
399.00
COST ALLOCATION
0
77,179
77,179
66,034
900.00
MISCELLANEOUS EXPENSE
183
0
0
0
TOTAL
CONTRACTUAL SERVICE
............
127,419
............
............
212,276
............
............
198,285
............
............
200,976
............
MAINTENANCE
400.00
BUILDINGS & GROUND MAINT.
5,406
7,510
7,510
8,200
401.00
OFFICE MACHINE MAINTENANCE
0
200
200
200
402.00
RADIO MAINTENANCE
11,769
14,709
14,709
13,464
403.00
VEHICLE & MACHINE MAINTENANCE
2,651
1,676
1,950
3,525
407.00
MAINTENANCE OF SMALL EQUIPMENT
281
900
900
1,050
TOTAL MAINTENANCE
............
20,107
...........
............
24,995
............
............
25,269
............
............
26,439
............
TOTAL OPERATION & MAINTENANCE BEFORE
DEPRECITATION
829,321
958,216
925,911
1,101,832
DEPRECIATION
------------
------------
-W.W.-•----m
•••-------_.
800.00 DEPRECIATION EXPENSE
603,700
670,000
670,000
770,000
TOTAL DEPRECIATION
............
603,700
------------
............
670,000
------------
............
670,000
------------
............
770,000
------------
TOTAL VEHICLE MAINTENANCE
S 1,433,021
------------
S 1,628,216
------------
S 1,595,911
------------
$ 1,871,832
------------
197
FUND 970 - SHOP
DIVISION 192
ACTIVITY 5
ADMINISTRATIVE SERVICES DEPARTMENT
SHOP DIVISION
CAPTIAL EXPENDITURES PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
CAPITAL
OUTLAY
1989
1990
1990
1991
" "-"
801-00
" " "'
FIXED ASSETS
------------
$ 35,568 $
------------
127,561 $
------------
69,400 S
------------
11,775
802.00
VEHICLES AND EQUIPMENT
672,917
701,875
662,296
902,710
804.00
BUILDING COSTS
0
27,003
27,003
0
TOTAL
CAPITAL
------------
$ 708,485
____________
------------
$ 856,439
____________
------------
$ 758,699
____________
--- --------
$ 914,485
____________
198
Program: Criminal Department: Administrative Serv.
Fund: General Division: Municipal Court
Program Description:
To provide a forum for the fair and prompt resolution of all ,
criminal cases filed with the Court.
Program Analysis:
The criminal program of Municipal Court is responsible for
processing all criminal, traffic, and parking violations filed
by area law enforcement agencies. The total number of cases
disposed of during the first 5 months of 1990 has increased
30% and the number of actual cases filed has increased 25%
compared to the same time period in 1989. This substantial
increase in caseload will continue therefore requiring the
addition of at least a part time clerk typist in 1991.
1
1
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 2.5 2.5 2.5
Part-time
Total 2.5 2.5 2.5
Program Expense '
Personnel Services $ 50,910 $ 51,611 $ 53,292
Materials and Supplies 6,126 5,332 6,255
Contractual Service 1,675 1,360 675
Maintenance 210 210 250
Capital -Miscellaneous 0 0 0
Total $ 58,921 $ 58,513 $ 60,472 ,
Program Resources
General Fund $ 58,921 $ 58,513 $ 60,472
1
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199 '
1
Program: Criminal Cases Department: Adm. Services
Program Objectives ,'
Ii. To assure sufficient training for all clerks to instruct them
in new laws and procedures by requiring a minimum of 12 hours
training per clerk.
'• 2. To issue all warrants filed with the Municipal Court within
ten working days.
3. Respond to 100% of citizen inquiries.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. Total cases filed 21,945 24,672 27,632
'• 2. Affidavits filed 7,200 7,000 7,200
3. Fines/costs assessed $879,000 1,225,000 1,347,500
4. Number of citizen inquiries 23,400 28,600 32,053
1
Workload
1 1. Cases disposed of 14,264 16,530 18,513
2. Warrants issued 7,100 6,500 7,100
' 3. Fines/costs collected $685,620 $896,856 $997,150
4. Number of citizen inquiries 23,400 28,600 32,053
answered
Productivity -
'• 1. Hrs spent/week for arraignments 5.5 5.5 6
2. Hrs spent/week on plea bargains 3 1.5 2
3. Trial days per week 2 1 1
' 4 Cost per criminal case and $2.02 $1.85 $1.72
affidavit filed
Effectiveness
Ii. % of assessments collected 76% 73% 74%
2. Trial docket backlog 900 600 600
3. Warrant backlog (# affid) 750 500 100
' 4. % of inquiries responded to 100% 100% 100%
5. General Fund revenues/ $342,810/ $413,202/ $428,775/
cost of program $ 58,921 $ 58,513 $ 60,072
I
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200
FUND 101 - GENERAL
ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 201
MUNICIPAL CWRT DIVISION
ACTIVITY 5
CRIMINAL CASE PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
------...'-'
1990
------------
1991
------------
PERSONNEL SERVICES
......"'--_
..................
100.00 SALARIES AND WAGES
$ 38,359
$ 40,182 $
41,295
S 42,564
103.00 OVERTIME
267
1,310
1,310
1,000
105.00 SOCIAL SECURITY TAXES
2,812
3,397
3,159
3,411
107.00 INSURANCE - LIFE
153
217
211
268
108.00 INSURANCE - HEALTH
3,061
3,258
3,139
3,258
108.01 LTD
0
0
0
238
109.00 PENSION CONTRIBUTION
1,761
0
0
733
109.01 GENERAL PENSION
0
2,546
2,497
1,820
............
............
............
............
TOTAL PERSONNEL SERVICES
46,413
50,910
51,611
53,292
...._."_"-
'-"........
............
MATERIALS AND AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
2,160
3,631
3,162
3,065
210.00 MINOR EQUIPMENT
0
495
495
0
219.00 MUNICIPAL LAB EXPENSE
508
2,000
1,675
3,190
"'.........
............
........."-
------------
TOTAL MATERIALS AND SUPPLIES
2,668
6,126
5,332
6,255
CONTRACTUAL SERVICE
...................
303.00 PUBLICATIONS AND DUES
60
75
60
75
304.00 TRAVEL AND TRAINING
2,714
1,600
1,300
600
900.00 MISCELLANEOUS EXPENSE
24
0
0
0
------------
TOTAL CONTRACTUAL SERVICE
............
2,798
............
1,675
------------
1,360
............
675
............
MAINTENANCE
............
............
401.00 OFFICE MACHINE MAINTENANCE
170
210
210
250
TOTAL MAINTENANCE
____________
170
--------'...
____________
210
............
____________
210
............
____________
250
............
CAPITAL
801.00 FIXED ASSETS
6,738
0
0
0
TOTAL CAPITAL
____________
6,738
________________
0
0
0
TOTAL CRIMINAL PROGRAM S 58,787 $ 58,921 $ 58,513 S 60,472
201
I
Program: Probation/Fine Coill Department: Adm. Services
Fund: General Division: Municipal Court
Program Description:'
To provide effective probation and fine collection services
'• for Municipal Court. To maintian an effective Public Service
program to allow defendants to work off fines that might
otherwise remain uncollectable.
Program Analysis:
• As the cost of housing prisoners at the County Jail and the
closing of the City jail continue to be an issue, our PS
' Program will remain an important function of this program.
Our Accounts Receivable problems will continue to be addressed
by using both our PS program and a collection agency.
1
I. Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed
Nonuniformed 1 1 1
Part-time
' Total 1 1 1
Program Expense
' Personnel Services $ 19,821 $ 21,102 $ 21,617
Materials and Supplies 869 478 500
' Contractual Service 6,000 4,000 6,365
Maintenance 0 0 0
Capital -Miscellaneous 0 0 0
Total $ 26,690 $ 25,580 $ 28,482
' Program Resources
General Fund $ 26,690 $ 25,580 $ 28,482
1
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', 202
Program: Prob./Fine Coll. I Department: Adm. Services
Program objectives
1. To increase the number of interviews conducted by 5%.
2. To increase the number of people assigned to PS by 5%.
3. Turn over delinquent accounts to the collection agency
on a quarterly basis.
4. Increase by 2% the number of City Divisions or Agencies
utilizing the public service program.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. # Divisions or Agencies 28 30 32 '
requesting PS
2. # of interviews conducted 900 940 987
3. Fines/costs assessed $879,000 $1,225,000 $1,347,500
1
Workload
1. # Divisions/Agencies 28 30 32 '
assigned PS
2. # assigned to PS 612 475 499
3. Hours per week spent in Court 10 16 18
Productivity
1. Cost/hour of PS assigned $1.44 $ .64 $ .56
2. Cost/person interviewed 0 $16.33 $14.31
3. # hours PS assigned 13,940 24,000 25,200
Effectiveness
1. Fines/costs collected $685,620 $896,856 $997,150 '
2. # hours PS completed 9,200 10,184 11,340
3. Amount of fines/costs worked $ 36,800 $ 40,736 $ 45,360
off by PS
I
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203 '
E e
t
FUND 101 - GENERAL
DIVISION 202
ACTIVITY 5
ADMINISTRATIVE SERVICES DEPARTMENT
MUNICIPAL COURT DIVISION
PROBATION AND FINE COLLECTION PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
$ 15,715
S 15,845
$ 17,071
S 17,376
103.00 OVERTIME
0
230.
230
250
105.00 SOCIAL SECURITY TAXES
1,158
1,230
1,306
1,357
107.00 LIFE INSURANCE
54
85
- 85
109
108.00 INSURANCE - HEALTH
1,302
1,385
1,385
1,385
108.01 LTD
0
0
0
97
109.00 PENSION CONTRIBUTION
731
0
0
0
109.01 GENERAL PENSION
0
1,046
1,025
1,043
TOTAL PERSONNEL SERVICES
____________
18,960
------------------------------------------------
____________
19,821
____________
21,102
____________
21,617
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
TOTAL MATERIALS AND SUPPLIES
733 869 478 500
733 869 478 500
CONTRACTUAL SERVICE
303.00 PUBLICATIONS & DUES
0
0
0
65
304.00 TRAVEL AND TRAINING
0
0
0
300
314.00 PROFESSIONAL SERVICES
330
0
0
0
333.00 COLLECTION EXPENSE
3,376
6,000
4,000
6,000
TOTAL CONTRACTUAL SERVICE
...............................................
3,706
6,000
."......--- ......-----
4,000
6,365
TOTAL PROBATION AND FINE COLLECTION
$ 23,399
S 26,690
S 25,580 S
28,482
204
Program: Small Claims/Civil
Department: Adm. Services
r
Fund: General
Program Description:
Division: Municipal Court
To provide a forum for citizens to file lawsuits to recover
money or property for up to $3,000.
Program Analysis:
The small claims/civil program is responsible for filing and
processing all lawsuits filed. This Court is used by
citizens of Washington County and by citizens outside this
county and State who wish to file against defendants who live
in Washington County. the number of cases filed so far this
year has increased 27% compared to the same time period last
year. This trend should continue in 1991. There have been
reports that the limits will be raised from $3,000 to $5,000
during the 1991 Legislative Session. If this occurs, staffing
will have to be increased in 1992.
Program Staff
Uniformed
Nonuniformed
Part-time
Total
Program Expense
Budgeted
1990
3.5
3.5
Personnel Services $ 66,183
Materials and Supplies 3,195
Contractual Service 375
Maintenance 300
Capital -Miscellaneous 0
Total
Program Resources
General Fund
$ 70,053
$ 70,053
Estimated
1990
3.5
3.5
$ 68,115
3,102
360
300
0
$ 71,877
$ 71,877
Budgeted
1991
3.5
3.5
$ 69,540
3,814
375
320
0
$ 74,049
$ 74,049
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205 '
Program: Small Claims/Civil I Department: Adm. Services
Program Objectives I€
1. Process 90% of case's filed w/in 2 working days
2. Provide input to any pending legislation concerning
jurisdictional limits by attending all district clerk mtgs.
3. Ensure a more timely and efficient small claims/civil
operation by means of the computer system.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
' Demand
1. # small claims/civil cases 2,420 2,208 2,760
'• filed
2. # summons requested 3,025 3,344 4,140
3. Court sessions/ week (hrs) 6 5 6
4. # citizen inquiries 15,600 6,500 8,125
Workload
1 1. # citizen inquiries answered 12,480 5,850 6,435
2. # cases processed 2,420 1,987 2,484
' 3. # of summons issued 3,035 3,256 3,726
4. # of cases set for hearing 1,440 1,060 1,435
Productivity
1. Cost per case filed $29 $33 $27
2. Average # of cases set for 30 27 36
hearing/wk
1
Effectiveness
Ii. % ofcases processed within 95% 95% 90%
two days
2. General fund revenue/ $34,364/ $31,701/ $39,625/
' program cost $70,053 $71,877 $74,349
3. Filing fees collected $25,700 $25,917 $33,120
4. % citizen inquiries answered 80% 90% 90%
1
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206
FUND 101 - GENERAL FUND ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 203 MUNICIPAL COURT DIVISION
ACTIVITY 5 SMALL CLAIMS & CIVIL CASE PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
............ ............ ............ ............
PERSONNEL SERVICES
-"'....."-... M..
100.00 SALARIES AND WAGES
$ 53,811
$ 52,246
$ 54,379
$ 55,836
103.00 OVERTIME
206
2,200
2,200
1,400
105.00 SOCIAL SECURITY TAXES
3,836
4,243
4,160
4,464
107.00 INSURANCE - LIFE
202
288
288
352
108.00 INSURANCE - HEALTH
3,441
3,825
3,825
3,825
108.01 LTD
0
0
0
313
109.00 PENSION CONTRIBUTION
1,743
0
0
734
109.01 GENERAL PENSION
0
3,381
3,263
2,616
............
............
............
............
TOTAL PERSONNEL SERVICES
63,239
66,183
68,115
69,540
............
............
--------'-"
..._........
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
2,280
2,700
2,679
2,914
210.00 MINOR EQUIPMENT
822
495
423
900
219.00 MUNICIPAL LAB EXPENSE
0
0
0
0
............
............
............
............
TOTAL MATERIALS AND SUPPLIES
3,102
3,195
3,102
3,814
CONTRACTUAL SERVICE
...................
303.00 PUBLICATIONS AND DUES
60
75
60
75
304.00 TRAVEL AND TRAINING
133
300
300
300
................
............
............
TOTAL CONTRACTUAL SERVICE
193
...........
375
............
360
............
375
............
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
544
300
300
320
TOTAL MAINTENANCE
___________
544
______m.....
300
............
300
_-..----.."
320
............
............
............
............
TOTAL SMALL CLAIMS & CIVIL CASES
$ 67,078
S 70,053
$ 71,877
$ 74,049
xxxxxxxxxxx:
xxxxxx===:�z
=x..:=xxxxex
xxxxxxxxxxxx
207
I
Program: Patrol/Emerg. Resp Department: Admin. Services
Fund: General Division: Animal Services
Program Description:
To provide essential animal services to the City through
' licensing animals, enforcing City Animal ordinances, and
providing emergency and rescue services.
' Program Analysis:
The number of citizen calls has increased as area population
has increased. We receive 250 calls per month and expect a
10% increase in 1991. The Division provides 66 regular patrol
hours per week and 24 hour emergency service. In 1990 the two
Officers will pick up approximately 1,380 stray animals,
' conduct 3,500 investigations, issue 600 warnings and
citations, and the Division will issue 1,360 animal licenses.
These numbers will 'in 1991 as area population increases. One
' of the major projects in 1991 will be to educate the public on
the importance of animal vaccinations, especially rabies, and
to enforce the Arkansas Rabies Control Act to protect the
public health and safety. Funds budgeted by the City will be
' supplemented by fees generates at the Shelter per the
City/Humane Society contract.
I. Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed
Nonuniformed 2.5 2.5 2.5
Part-time
Total 2.5 2.5 2.5
Program Expense
' Personnel Services $ 57,996 $ 58,150 $ 63,496
Materials and Supplies 687 687 0
' Contractual Service 17,469 17,469 18,459
Maintenance 4,666 3,302 3,082
Depreciation Expense
Capital -Miscellaneous
' Total $ 80,818 $ 79,608 $ 85,037
' Program Resources
General Fund $ 80,818 $ 79,608 $ 85,037
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208
'
Program: Patrol/Emerg. Resp. I Department: Admin. Services
Program Objectives '
1. To effectively enforce the AR Rabies Control Act by increas-
ing the number of licensed animals by 10%.
2. To respond to 85% of dispatched calls within the standard
response time of 2 hours.
3. To investigate 100% of citizen complaints.
4. To determine, through call mapping, 4 City areas with highest
incidence of ordinance violation and actively patrol those
areas to increase compliance.
5. To provide regular patrol of the city 66 hours per week.
6. To provide 24 hour emergency response no less than 95% of the
of the time.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand '
1. Square miles to patrol 42.25 42.25 42.25
2. Population served 42,800 48,706 49,485
3. Calls received:
routine/emergency 2,415/440 2,450/450 2,640/440
4. City companion 4,000 4,000 4,500
animal population
Workload
1. Investigations 3,494 3,500 3,550
2. Strays picked up 1,316 1,380 1,588
3. Warnings/citations 550 600 620
4. City licenses sold 1,630 1,630 1,790
5. Patrol hrs/wk 66 66 66
hrs/yr 3,432 3,432 3,432
Productivity '
1. Cost P/patrol hour 12.82 15.39 13.98
2. Cost P/emergency 16.48 18.60 17.80
call (1 hr. average)
3. Cost P/education 14.84 15.06 15.46
presentation (1.5 hr)
Effectiveness
1. % Citizen complaints 100 100 100
answered
2. Average response 25 24.5 24
time (in minutes)
3. City operating 1.75 1.75 1.70
budget P/capita
4. % time emergency 95 98 98
service provided
5. % pres. req. met 100 100 100
209
FUND 101 - GENERAL
ADMINISTRATIVE SERVICES
DEPARTMENT
DIVISION 271
ANIMAL CONTROL
DIVISION
ACTIVITY 5
PATROL/EMERGENCY
RESPONSE PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
S 35,248
$ 41,338 $
41,594
$ 44,806
103.00 OVERTIME
5,751
7,869
7,869
8,975
105.00 SOCIAL SECURITY TAXES
3,141
3,853
3,751
4,199
107.00 INSURANCE - LIFE
144
153
153
269
108.00 INSURANCE -HEALTH
2,729
3,258
3,258
2,440
108.01 INSURANCE - LTD
240
109.00 PENSION CONTRIBUTION
535
549
549
746
109.01 GENERAL PENSION
976
976
1,821
TOTAL PERSONNEL SERVICES
____________
47,548
____________ ____________
57,996
58,150
____________
63,496
MATERIALS AND SUPPLIES
210.00 MINOR EQUIPMENT
1,098
687
687
0
TOTAL MATERIALS AND SUPPLIES
1,098
____________
687
____________ ____________
687
0
____________
CONTRACTUAL SERVICE -...
302.00 UNIFORMS AND PERSONAL EQUIPMENT
798
453
453
0
303.00 PUBLICATIONS AND DUES
0
50
50
0
304.00 TRAVEL AND TRAINING
1,000
1,150
1,150
0
311.01 INSURANCE - SELF
50D
500
500
500
314.00 PROFESSIONAL SERVICES
207
220
220
0
331.00 MOTOR POOL CHARGES
12,515
15,096
15,096
5,940
331.01 REPLACEMENT CHARGES
0
0
0
10,980
371.00 ANIMAL SHELTER CONTRACT
0
0
0
1,039
TOTAL CONTRACTUAL SERVICE
15,020
17,469
17,469
18,459
MAINTENANCE
402.00 RADIO MAINTENANCE
554
546
367
- 546
403.00 VEHICLE AND MACHINE MAINTENANCE
3,091
3,885
2,700
2,536
407.00 MAINTENANCE OF SMALL EQUIPMENT
189
235
235
0
TOTAL MAINTENANCE
------------------------------------------------
3,834
4,666
3,302
3,082
TOTAL PATROL/EMERGENCY RESPONSE
$ 67,500
____________
$ 80,818 $
____________ ____________
79,608
$ 85,037
________
________
210
r
Program: Shelter I Department: Admin. Services
Fund: General Division: Animal Services
Program Description:
To provide a sanitary, efficiently run facility for handling
animals and processing adoptions, and to provide a humane
euthanasia procedure to deal with excess animals.
Program Analysis:
4,919 animals were processed in 1989. 5,000 are expected in
1990. At the end of May 1990, 48% of the entering animals
were from outside of Fayetteville. The cost of sheltering
animals in 1990 will be $150,000. Approximately $75,000 of
this will be for sheltering non -Fayetteville animals. Staff
will continue to work with the Humane Society to secure
funding from other municipalities using the shelter. The
amount budgeted by the City is supplemented by funds generated
at the Shelter. Staff will work with the Humane Society
spay/neuter committee and with local veterinarians to
implement a policy to insure the sterilization of all animals
adopted from the Shelter. This will reduce the animal
overpopulation in the community and will consequently reduce
the euthanasia rate and the cost of sheltering.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 1.5 1.5 1.5
Part-time
I
I
Ti
I
I
P
L
L
I
I
I
Total 1.5 1.5 1.5 '
Program Expense
Personnel Services $ 28,794 $ 30,230 $ 31,899 '
Materials and Supplies 5,762 5,462 0
Contractual Service 6,119 6,119 18,593
Maintenance 1,356 1,356 240
Capital -Miscellaneous 0 0 0
Total
Program Resources
General Fund
$ 42,031
$ 42,031
$ 43,167
$ 43,167
$ 50,732
$ 50,732
l
C
I
I
211 '
' Program: Shelter I Department: Admin. Services
Program Objectives � I
1. To maintain a 25% adoption/reclaimed rate.
2. To conduct' 16 education progrms at the shelter to promote
responsible animal ownership.
3. To maintain the shelter in clean, sanitary condition and
provide optimal care for the animals 7 days per week.
4. To provide 6 continuing education and regular stress
counselling for the five euthanasia technicans.
Is. To efficiently record the origin of all animals entering
the Shelter so that fair -share funding from the County
governing bodies may be obtained and Fayetteville citizens
' will no longer bear expense for County animals sheltered.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
' Demand
Ii. Fayetteville Strays 1,316 1,380 1,588
2. Fayetteville Surrenders 1,764 1,250 1,064
3. Non -Fayetteville Animals 1,904 2,370 2,548
' 4. Presentation Requests 15 15 16
Workload
Ii. # Animals Adopted/ 750 775 775
• Reclaimed 500 500 525
2. # Presentations 15 15 16
' 3. # Euthanized 3,590 3,762 3,900
4. # Times Shelter
Cleaned P/Week 12 12 12
5. # Training Sessions 5 5 6
Productivity
II. Cost P/Animal for 5 days 33 30 30
2. Cost P/Education Hour 19 19 19
3. Adoption Fee Vs. $ Benefit $30/$67 $30/$67 $30/$68
4. Cost P/Holiday Care 35 35 40
Effectiveness
'• 1. City Budget P/Capita .95 .95 .81
2. % Pres. Req. fuilled 100 100 100
3. Public Hours P/Week 47 47 47
' 4. # Trained Euthanasia 6 6 6
Technicians
5. City Budget P/ City Animal 8.12 8.12 $17
6. Funding P/County Animal - - $17
1
212
L
FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 272 ANIMAL CONTROL DIVISION
ACTIVITY 5 ANIMAL SHELTER PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
PERSONNEL SERVICES 1989 1990 1990 1991
.................. ___..._._.._ ..---.______ .......____. ......______
100.00 SALARIES AND WAGES $ 20,740 $ 23,347 $ 24,667 S 25,554
102.00 EXTRA SERVICES 0 500 500 0
103.00 OVERTIME 683 790 790 946
105.00 SOCIAL SECURITY TAXES 1,583 1,921 2,037 2,098
107.00 INSURANCE - LIFE 82 99 99 161
108.00 INSURANCE -HEALTH 1,190 1,464 1,464 1,464
108.01 INSURANCE - LTD 0 0 0 143
109.00 PENSION CONTRIBUTION 535 673 673 746
109.01 GENERAL PENSION •-•---___.0. 0 0 787
------------------------------------
'
TOTAL PERSONNEL SERVICES 24,813 26,794 30,230 31,899
....."'.... ............ ............ ......------
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING 1,882 2,022 2,022 0
203.00 CLEANING SUPPLIES 705 761 761 0
204.00 CHEMICALS 960 1,080 1,080 0
205.00 DOG FOOD & SUPPLIES 1,800 1,860 1,560 0
210.00 MINOR EQUIPMENT 0 39 39 0
-
TOTAL MATERIALS AND SUPPLIES ------5,347 ----_5,762 -----_5,462 ----------0-
............ ....-----... ------------ ....--------
CONTRACTUAL SERVICE
301.00 PUBLIC NOTIFICATION 140 150 150 0
302.00 UNIFORMS AND PERSONAL EQUIPMENT 0 0 0 0
310.00 UTILITIES 2,907 3,000 3,000 0
310.01 TELEPHONE EXPENSE 1,200 1,225 1,225 0
311.00 INSURANCE -VEHICLE AND BUILDINGS 150 150 150 92
311.01 INSURANCE - SELF 500 500 500 500
315.00 CONTRACT SERVICES 1,086 1,094 1,094 0
371.00 ANIMAL SHELTER CONTRACT 0 0 0 18,001
____________
TOTAL CONTRACTUAL SERVICE ------------------------------------------------
5,983 6,119 6,119 18,593
MAINTENANCE
400.00 BUILDINGS AND GROUND MAINT 1,000 1,000 1,000 0
402.00 RADIO MAINTENANCE 356 356 - - - 356 240
' _
TOTAL MAINTENANCE 1,356 1,356 1,356 240
ANIMAL CONTROL $ 37,499 $ 42,031 $ 43,167 $ 50,732
__znaina___aa_aza n==_ __ ___a___ _
1
I
II
213 ,
FUND 101 - GENERAL
ADMINISTRATIVE SERVICES DEPARTMENT
DIVISION 660 T
MISCELLANEOUS DIVISION
ACTIVITY 5
MISCELLANEOUS PROGRAM
ACTUAL BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SERVICES
1989 1990
1990
1991
100.01 SALARY CONTINGENCY
S 0 $ 352,361 $
0 $
100,000
109.00 BENEFITS CONTRIBUTION
35,118 0
0
0
TOTAL PERSONNEL SERVICES
35,118 352,361
------------------------------------------------
0
100,000
CONTRACTUAL SERVICE
311.01
INSURANCE - SELF
8,390
0
0
0
315.00
CONTRACT SERVICES
56,070
22,500
22,500
0
319.00
BAD DEBT EXPENSE
6,905
0
0
2,000
320.00
T BILL HANDLING FEES
150
500
300
300
345.00
SPECIAL ASSESSMENTS
0
4,283
4,283
4,500
368.00
HEADSTART ASSISTANCE
5,865
0
0
0
368.01
NATIONAL CEMETARY
0
12,500
12,500
12,500
370.00
MANAGEMENT FEES
332,992
298,240
298,240
291,989
380.00
FAYETTEVILLE OPEN CHANNEL
0
75,000
12,500
75,000
605.00
C.E.M.S. SERVICES
- 50,000
51,500
51,500
116,500
609.00
CITY HOSPITAL LEASE
354,339
360,000
377,500
283,500
900.00
MISCELLANEOUS
3,138
0
0
0
TOTAL
CONTRACTUAL SERVICE
817,849
824,523
779,323
786,289
MAINTENENCE
410.00 TOYER MAINTENANCE & UPKEEP
TOTAL MAINTENENCE
TRANSFER
3,902 6,000 5,500 6,000
3,902 6,000 5,500 6,000
601.00
TRANSFER
TO ARTS CENTER
256,664
740,364
755,000
770,100
606.02
TRANS. TO
SALES TAX CONST. HB WINDFA
0
127,000
127,000
0
628.00
TRANSFER
FROM ARTS CENTER TRUSTEE
0
(442,900)
(457,536)
(448,310)
607.00
TRANSFER
TO CITY ADV & PROMOTION
150,000
300,000
300,000
336,000
613.00
TRANSFER
TO REPLACEMENT FUND
112,313
65,680
65,680
65,680
626.00
TRANSFER
TO ECONOMIC DEVELOPMENT
0
242,379
242,379
0
TOTAL TRANSFER
____________
518,977
____________
____________
1,032,523
____________
____________
1,032,523
____________
____________
723,470
____________
CAPITAL
801.00 FIXED ASSETS
604.00 BUILDING COST
812.00 SCHOOL CONSTRUCTION
TOTAL CAPITAL
TOTAL MISCELLANEOUS $
880
0
0
0
0
230,000
84,257
145,743
0
1,380,000
1,380,000
1,380,000
880
1,610,000
1,464,257
1,525,743
1,376,726
$ 3,825,407
8 3,281,603
$ 3,141,502
214
POLICE DEPARTMENT
Estimated 1990 expenditures are projected to be $179,029 below the 1990 budgeted
amount. This difference is principally attributable to decreases in contract services, with
the main items being self-insurance, savings on vehicle and machine maintenance, and
funds which were not used for prisoner holding fees. In addition, substantial savings was
realized on personnel services due to the fact that retirement payouts which were planned
did not occur.
In 1991, proposed expenditures are $6,556 under the budgeted 1990 amount. Although
there is no significant change in the total budget for this department, several offsetting
increases and decreases are included. The major decreases budgeted are for prisoner
holding fees and the Municipal League Defense Fund. In addition, motor pool
replacement charges are not budgeted for five police vehicles, which will be bought from
' sales tax pay-as-you-go funding
The 1991 proposed budget includes funding for an additional police officer in the patrol
program. This will increase the number of police officers in the budget to 40.
In addition, a Financial Analyst position will be added to the Drug Enforcement program.
This person will be responsible for completing the day-to-day financial requirements of
the sub -grant for the newly created Fourth Judicial District Drug Task Force.
I
' 1990 1991
BUDGETED PROPOSED DIFFERENCE
' EXPENDITURES EXPENDITURES
Personnel Services $ 2,002,336 $ 2,160,966 $ 158,630
I
Materials and Supplies 64,005 63,589 (416)
Contractual Services 449,728 324,363 (125,365)
Maintenance 75,687 61,757 (13,930)
Depreciation 0 0 0
Transfers 90,415 55,371 (35,044)
Capital 6,860 16,429 --_-_-9,569
TOTAL $ 2,689,031 $ 2,682,475 $ (6,556)
u- = = = = = = = = = = = = = = = = = = = = = = = = = = =
II
H
215
POLICE DEPARTMENT
PROGRAM SUMMARY
Program
Program
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
Number
Name
1989
1990
1990
1991
-----------------------------------------------------------------------
290
Support Services $
522,716 $
710.458 $
606,177 $
665,261
296
Drug Enforcement
138.916
180.874
155,906
219,794
294
Patrol/Warrant
1,763.125
1,797,699
1.747,919
1,797,420
TOTAL $
-------------------------------------------
2,444.757 $
2,689.031 S
_--
2,510,002 $
___
2.682.475
= =3
t =
= = = 3
216
1
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1
I
t
I
1
1
1
1
1
I
DEPARTMENT: POLICE
PERSONNEL SUMMARY
1988
1989
1990
1991
TITLE
EMPLOYEES
EMPLOYEES
EMPLOYEES
EMPLOYEES
--------------------------------
Police Chief
Assistant Police Chief,
Police Captain
Financial Analyst
Lieutenant
Sergeant
---------
1.00
1.00
1.00
0.00
5.00
8.00
---------
1.00
1.00
1.00
0.00
4.80
9.00
---------
1.00
1.00
1.00
0.00
4.80
9.00
---------
1.00
1.00
1.00
1.00
5.00
9.00
Police Officer
Secretary
Dispatch/Typist
Civilian Jailor
Clerk Matron
Clerk Typist
38.00
3.00
1.60
3.00
3.10
1.00
39.00
4.00
1.60
3.00
3.10
1.00
39.00
5.00
1.60
3.00
3.10
1.00
40.00
5.00
1.60
3.00
3.10
1.00
---------
65.70
---------
68.50
---------
69.50
---------
71.70
217
Program: Support Services Department: POLICE
Fund: General Division: N/A
Program Description:
To provide for administrative control, logistical support,
policy setting and decision making relative to all aspects of
Police Department operations. The Support Services program
also includes crime prevention, training, and jail operation
functions.
1
1
Program Analysis:
The primary duties of the staff are to manage the other
programs of the Police Department by establishing and
maintaining management and operational policies and procedures.
The staff in this program also provides for the booking,
feeding, and fingerprinting of prisoners. Public education
programs on crime prevention methods and techniques are
maintained by personnel in this program. All in-service
training of Police Department personnel is handled and
coordinated by officers in the Support Services program.
Budgeted Estimated Budgeted ,
Program -Staff 1990 1990 1991
Uniformed 5.60 5.60 5.80
Nonuniformed 10.70 10.70 10.70
Part-time
Total 16.30 16.30 16.50 ,
Program Expense '
Personnel Services 423,885 397,350 469,118
Materials and Supplies 42,196 41,909 44,981
Contractual Service 144,342 120,592 86,515
Maintenance 9,620 7,349 9,276
Transfer To Drug Enf. 90,415 38,977 55,371
Capital -Miscellaneous 0 0 0
Total $710,458 $606,177 $665,261
Program Resources ,
General Fund $710,458 $606,177 $665,261
218
1
Program: Support Services Department: POLICE
1 Program Objectives: ,.
1. To develop, revise or reevaluate and'distribute 24 written
' department policies, procedures, and rules or general orders
which will promote better understanding by department personnel.
2. To process and investigate 48 incoming citizen complaints
' against the department and/or department personnel.
3. To provide Drug Abuse Resistance Education (DARE) training
to 575 fifth graders in the school system.
4. To make 1,200 crime prevention contacts during 1991.
5. To provide hourly jail checks on prisoners to reduce the
chances of self-inflicted injuries and/or escapes.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
' Demand
1. P&P's or GO's needed 75 75 24
2. Citizen complaints 96 96
' 3. DARE contacts 625 552 575
4. Crime -Prevention requests 1,200 1,127 1,200
5. Prisoner jail checks 7,884
I
Workload
' 1. P&P's or GO's in effect 36 36 24
2. Complaints investigated 96 22 48
3. DARE contacts 625 552 575
' 4. Crime Prevention contacts 1,200 1,127 1,200
5. Prisoner jail checks 7,884 9,120 9,250
Productivity
Ii. P&P unit costs $257 $257 $257
2. Complaints follow-ups $153 $153 $153
3. DARE costs per week $114 $114 $114
4. Crime Prevention contacts $ 12 $ 12 $ 12
'5. Jail check costs $ 1 $ 1 $ 1
Effectiveness
1. Complaints based on possible
' policy weakness 25% 10% . 5%
2. Complaints sustained and not
sustained 16/80 2/40 4/48
3. DARE classes 96 272 272
'
4. Crime rate national/local 5.7/5.4 5.7/5.7 5.8/5.7
C
219
FUND 101 - GENERAL POLICE DEPARTMENT
DIVISION 290 POLICE DIVISION
ACTIVITY 5 SUPPORT SERVICES PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
............ ............ ............ ............
PERSONNEL SERVICES
100.00
SALARIES AND WAGES
151,643
185,058
175,440 S
223,227
101.00
NON -UNIFORMED PERSONNEL
149,400
155,165
155,165
161,137
102.00
EXTRA SERVICES
1,204
1,500
0
0
103.00
OVERTIME
1,275
9,082
2,500
4,941
104.00
OVERTIME NON -UNIFORM PERSONNEL
11,100
10,978
8,571
9,371
105.00
SOCIAL SECURITY TAXES
11,521
12,113
11,348
13,535
107.00
INSURANCE - LIFE
858
951
1,303
2,303
108.00
INSURANCE - HEALTH
16,114
20,283
17,023
20,766
108.01
INSURANCE - LTD
0
0
0
2047
109.00
PENSION CONTRIBUTION
2,280
0
0
0
109.01
GENERAL PENSION
0
6327
4500
7254
109.02
GENERAL POLICE PENSION
12,912
22,428
21,500
24,537
............
TOTAL PERSONNEL SERVICES
............
358,307
............
423,885
............
397,350
469,118
............
............
............
............
MATERIALS AND SUPPLIES
200.00
OFFICE SUPPLIES & PRINTING
18,976
26,364
24,700
23,750
201.00
CRIME PREVENTION SUPPLIES
2,185
1,966
1,966
2,074
203.00
CLEANING SUPPLIES
2,559
2,999
2,750
2,999
204.00
CHEMICALS
205
324
324
324
206.00
FOOD
7,335
8,024
9,650
11,080
210.00
MINOR EQUIPMENT
3,369
2,519
2,519
4,754
............
."'........
............
TOTAL MATERIALS AND SUPPLIES
34,629
............
42,196
............
41,909
............
44,981
............
CONTRACTUAL SERVICE
301.00
PUBLIC NOTIFICATION
40
234
100
234
302.00
UNIFORMS & PERSONAL EQUIPMENT
2,374
3,244
3,244
3,329
303.00
PUBLICATIONS AND DUES
1,132
1,526
900
1,173
304.00
TRAVEL AND TRAINING
2,138
2,804
1,500
3,400
305.00
POSTAGE
1,830
2,841
2,841
2,645
310.00
UTILITIES
19,664
18,450
18,000
19,350
310.01
TELEPHONE EXPENSE
15,511
16,958
17,496
18,675
311.00
INSURANCE -VEHICLES & BUILDING
1,264
1,755
1,755
2,252
311.01
INSURANCE -SELF
5,905
13,000
2,500
8,650
311.02
INSURANCE -PERSONAL LIABILITY
5,600
4,500
4,500
6,435
314.00
PROFESSIONAL SERVICES
28
14,500
14,500
1,025
315.00
CONTRACT SERVICES
20,905
55,879
45,500
10,339
329.00
EMPLOYEE RECOGNITION
1,769
2,300
2,050
1,550
331.00
MOTOR POOL CHARGES
5,818
6,351
5,706
1,966
331.01
REPLACEMENT CHARGES
0
0
0
5492
900.00
MISCELLANEWS EXPENSE
452
0
0
0
............
............
............
...........-
TOTAL
CONTRACTUAL SERVICE
84,630
144,342
120,592
86,515
____________
____________
____________
___________-
220
FUND 101 - GENERAL
DIVISION 290
ACTIVITY 5
4
POLICE DEPARTMENT
POLICE DIVISION
SUPPORT SERVICES PROGRAM
ACTUAL BUDGETED
1989- --__1990____
ESTIMATED BUDGETED
1990 ---_1991__-_
MAINTENANCE:
400.00 BUILDINGS & GROUND MAINT.
$ 9,347
$ 4,820 $
4,200
$ 4,809
401.00 OFFICE MACHINE MAINTENANCE
782
1,220
1,220
1,130
402.00 RADIO MAINTENANCE
0
579
309
972
403.00 VEHICLE & MACHINE MAINT
342
1,921
540
1,330
407.00 SMALL EQUIPMENT MAINTENANCE
352
1,080
1,080
1,035
TOTAL MAINTENANCE
____________
10,823
____________
9,620
7,349
9,276
CAPITAL - MISCELLANEOUS
801.00 FIXED ASSETS
$ 18,801
0
0
0
TOTAL CAPITAL - MISCELLANEOUS '" -
------------
-- 18,801
------------------------------------------------
0
0
TRANSFERS
624.00 TRANSFER TO DRUG ENFORCEMENT
S 15,526
90,415
38,977
55,371
* _ .. .. ..._
. .
____________
....... .... _
____________
_.
____________
..... ..
____________
TOTAL TRANSFERS
15,526
____________
90,415
____________
38,977
____________
55,371
____________
TOTAL SUPPORT SERVICES $ 522,716 $ 710,458 S 606,177 $ 665,261
____________ ____________
____________ ____________
221
1
Program: Patrol Department: POLICE
Fund: General Division: N/A
Program Description:
To provide a full range of police patrol services including
crime prevention, suppression, detection of criminal activity,
traffic enforcement, and traffic accident investigation.
Detectives in this program provide follow-up and investigation
of all types of crimes.
Program Analysis:
Increased utilization of alternate patrol response methods
will continue to be explored and implemented as possible. In
so doing, more prompt and effective responses to citizen demands
for service can be provided in the most cost effective manner.
In addition, costly patrol resources can be better directed
toward activities and assignments compatible with their
expertise and specialization.
Emphasis on community oriented policing will continue with
planned assignments to include more frequent neighborhood and
foot patrols.
Budgeted
Program Staff 1990
Uniformed 47.20
Nonuniformed 2.00
Part-time
Total 49.20
Program Expense
Estimated Budgeted
1990 1991
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47.20 48.20
2.00 2.00
49.20 50.20 t
Personnel Services
1,447,483
1,417,035
1,521,638
Materials and Supplies
16,619
15,165
16,672
Contractual Service
275,448
275,605
214,540
Maintenance
58,149
40,114
44,570
Capital -Miscellaneous
0
0
0
Total
Program Resources
General Fund
$1,797,699
$1,797,699
222
$1,747,919
$1,747,919
E
$1,797,420
1
$1,797,420 '
1
4.
' •Program: Patrol Department: POLICE
Program Objectives: `•.
1. To maintain a response time on emergency calls at the 1990
level of service, using the Computer Aided Dispatch (CAD)
' analysis feature.
2. To increase summons activities by 2% and maintain arrest
activity at 1990 levels.
3. To maintain a clearance rate of over 50% on assigned
investigations.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
' Demand
Ii. Street Miles 210 210 210
2. Geo. Area/Square Miles 42.25 42.25 42.25
3. Population Served 48,706 48,706 49,485
' 4. Residental Dwellings 19,942 19,942 19,942
5. Calls for Service 20,760 25,034 27,537
• 6. Traffic Accidents 2,600 2,790 2,790
1
Workload
1. Calls Responded To 20,760 25,034 27,537
2. Traffic Accidents 2,600 2,790 2,790
3. Summons Issued 12,378 14,345 14,632
4. Arrests Made 7,350 7,050 7,350
5. DWI Arrests 485 634 625
6. Complaint Report Follow-ups 3,132 2,118 2,198
Productivity
1. Cost/Patrol Operating Hour $214 $214 $214
2. Cost/Traffic Accident Inv. $160 $160 $160
' 3. Cost/Arrest $106 $106 $106
4. Cost/Ticket Issued $ 32 $ 32 $ 32
5. Cost/Case Assigned $110 $109 $109
Effectiveness
Ii. Calls Answered 20,760 20,942 27,537
2. Accident Reports Completed 2,600 2,790 2,800
3. Average Response Time (Min.) 11 12 11
4. Traffic Accident Involving
Fatalities/Injuries 5/600 6/660 6/660
5. Assigned Cases - Clearance
Rate 52% 57% 52%
223
FUND 101 - GENERAL POLICE DEPARTMENT
DIVISION 294 POLICE DIVISION
ACTIVITY 5 PATROL PROGRAM
ACTUAL BLOGETED ESTIMATED BUDGETED
----1989 ----1990 ----1990 1991 ----
PERSONNEL SERVICES
........-.---.....
100.00 SALARIES AND WAGES S 1,076,883 S 1,050,855 S 1,035,617 S 1,108,878
101.00 NON -UNIFORMED PERSONNEL 29,598 32,604 32,246 34,560
103.00 OVERTIME 104,043 111,234 108,900 111,583
104.00 OVERTIME NOW -UNIFORMED 1,908 2,056 2,056 3,206
105.00 SOCIAL SECURITY TAXES 5,934 9,332 7,990 8,997
107.00 INSURANCE - LIFE 2,670 2,747 4,290 7,108
108.00 INSURANCE - HEALTH 58,519 63,798 59,200 67,228
108.01 INSURANCE - LTD 0 0 0 6,221
109.00 PENSION CONTRIBUTION 305 0 0 0
109.01 GENERAL PENSION 0 2,152 2,000 2,074
109.02 GENERAL POLICE PENSION 45,215 54,877 52,900 53,509
109.03 LOPFI POLICE PENSION 97,091 117,828 111,836 118,274
............ ............ ............ ............
TOTAL PERSONNEL SERVICES 1,422,166 1,447,483 1,417,035 1,521,638
............ ............ --____-_-_--
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING 4,996 7,280 6,850 7,264
204.00 CHEMICALS 259 396 190 396
205.00 DOG FOOD & SUPPLIES 2,622 3,568 2,750 2,630
210.00 MINOR EQUIPMENT 16,564 4,377 4,377 5,510
217.00 SAFETY DEVICES 0 998 998 872
............ ............ ............ ............
TOTAL MATERIALS AND SUPPLIES 24,441 16,619 15,165 16,672
CONTRACTUAL SERVICE
...................
302.00 UNIFORMS & PERSONAL EQUIPMENT 50,606 40,246 44,600 45,035
303.00 PUBLICATIONS AND DUES 120 120 40 120
304.00 TRAVEL AND TRAINING 21,143 19,151 15,900 13,470
305.00 POSTAGE 350 0 0 0
309.00 LEASE EXPENSE 0 1,860 0 0
311.02 INSURANCE - PERSONAL LIABILITY 32,736 36,000 34,540 34,200
314.00 PROFESSIONAL SERVICES 210 1,150 1,150 700
315.00 CONTRACT SERVICES 8,460 12,675 12,675 17,557
331.00 MOTOR POOL CHARGES 151,314 164,246 • 166,700 72,880
331.01 REPLACEMENT CHARGES 0 0 0 30,578
900.00 MISCELLANEOUS EXPENSE 2,128 0 0 0
------------------------------------------------
TOTAL CONTRACTUAL SERVICE 267,067 275,448 275,605 214,540
............ ............ ............ ............
MAINTENANCE
400.00 BUILDINGS & GROUND MAINTENANCE 530 1,545 1,545 1,258
401.00 OFFICE MACHINE MAINTENANCE 762 1,195 1,195 1,195
402.00 RADIO MAINTENANCE 8,493 9,214 8,300 8,158
403.00 VEHICLE & MACHINE MAINTENANCE 34,214 44,421 27,300 31,989
406.00 RADAR MAINTENANCE 1,018 1,774 1,774 1,470
407.00 MAINTENANCE OF SMALL EQUIPMENT 0 0 0 500
TOTAL MAINTENANCE _----45_017- -----58,149- -----40,114 ,570 _ -----LL -
CAPITAL
.................... ---
801.00 FIXED ASSETS 24,434 0 0 0
802.00 VEHICLES AND EQUIPMENT 0 0 0 0
............ ............ ............ ..... .......
TOTAL CAPITAL 24,434 0 0 0
------------------------------------
TOTAL PATROL/WARRANT PROGRAM S 1,783,125 S 1,797,699 $ 1,747,919 $ 1,797,420
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224 '
Program: Drug Enforcement Department: POLICE
Fund: General + Division: N/A
Program Description:
To provide initial and follow-up investigations concerning
drug related crime/intelligence reports from Patrol Program,
other law enforcement agencies and the general public.
I
' Program Analysis:
The primary duties of the Drug Enforcement Program are to
' investigate all leads concerning the illicit manufacturing,
distribution and use of controlled substances. To target major
organized crime narcotics traffickers, conspirators, and
offenders through investigation, arrest, prosecution, and
'conviction.
1
ET
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed 3.00 3.00 3.00
'• Nonuniformed 1.00 1.00 2.00
Part-time
' Total 4.00 4.00 5.00
Program Expense
' Personnel Services 130,968 116,964 171,900
Materials and Supplies 5,190 4,551 1,936
Contractual Service 29,938 24,006 22,208
' Maintenance 7,918 3,525 7,911
Capital -Miscellaneous 6,860 6,860 16,429
' Total $180,874 $155,906 $220,384
Program Resources
General Fund $45,219 $38,977 $ 55,096
Federal Grant Funds $135,656 $116,929 $165;288
1
225
Program: Drug Enforcement Department: POLICE
Program Objectives:
1. To perform 100 major drug investigations in the Northwest
Arkansas area in cooperation with federal, state, county, and
municipal law enforcement agencies.
2. To increase the number of arrests and prosecutions of drug
offenders who operate in the Northwest Arkansas area.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1.
Drug Cases Received
130
118
118
2.
Drug Intelligence Reports
Received
250
302
302
Workload
1.
Drug Cases Assigned
120
118
118
2.
Drug Intelligence Reports
Assigned
50
55
55
3.
Drug Cases/Surveillance
Conducted
15
15
15
Productivity
1. Cases Per Officer Per Month
Per Case Assigned
4/$160
4/$160
4/$160
2. Drug Arrests
150
118
118
Effectiveness
1. Case Clearance Rate
75%
70%
70%
2. Forfeitures (both received
and applied for)
$30,000
$49,148
$30,000
3. Drugs Seized in Pounds
a. Cocaine
2.0
2.0
2.0
b. Methamphetamine
2.0
.6
1.0
c. Marijuana
16.0
5.7
9.0
d. Dosage Units
200
52
65
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FUND 293 - DRUG LAW ENFORCEMENT POLICE DEPARTMENT-
DIVISION 296 POLICE DIVISION
ACTIVITY 5 DRUG ENFORCEMENT PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
------------ ---------- ------------
PERSONNEL SERVICES
100.00
SALARIES AND WAGES
$ 68,630
$ 71,165
$ 67,557 $
70,037
101.00
NON -UNIFORMED PERSONNEL
13,580 -
16,102
13,100
44,418
103.00
OVERTIME
10,469
24,910
19,100
27,201
104.00
OVERTIME NON -UNIFORM
168
711
575
1,028
105.00
SOCIAL SECURITY TAXES
1,445
1,847
1,732
4,573
107.00
INSURANCE - LIFE
216
216
326
717
108.00
INSURANCE - HEALTH
4,181
5,131
4,300
6,925
108.01
INSURANCE - LTD
0
0
0
637
109.00
PENSION CONTRIBUTION
649
0
0
150
109.01
GENERAL PENSION
0
0
0
- 818
109.02
GENERAL POLICE PENSION
3,976
6,012
5,400
2,693
109.03
LOPFI POLICE PENSION
4,054
4,874
4,874
9,313
111.00
WORKERS COMP INSURANCE
- 0
0
0
1,700
TOTAL
PERSONNEL SERVICES
____________
107,368
____________
130,968
____________
116,964
____________
170,210
MATERIALS
AND SUPPLIES
-"...................
200.00
OFFICE SUPPLIES & PRINTING
465
3,089
2,450
1,525
210.00
MINOR EQUIPMENT
1,097
2,101
2,101
411
TOTAL
MATERIALS AND SUPPLIES
____________
1,562
5,190
4,551
1,936
CONTRACTUAL SERVICE
302.00
UNIFORMS & PERSONAL EQUIP
1,275
1,275
1,275
1,275
303-00
PUBLICATIONS AND DUES
161
329
100
290
304.00
TRAVEL AND TRAINING
633
1,525
1,525
2,225
305.00
POSTAGE
0
0
0
0
307.00
AUDIT EXPENSE
0
8,000
8,000
0
308.00
RENT
6,600
-6,600
6,600
6,600
310.00 310.00
UTILITIES
0
0
0
0
310.01
TELEPHONE EXPENSE
2,877
4,544
2,571
3,100
311.00
INSURANCE-VEH & BUILDINGS
0
600
200
520
311.01
INSURANCE -SELF
0
2,400
0
800
311.02
INS -PERSONAL LIABILITY
1,968
2,250
2,250
2,138
314.00
PROFESSIONAL SERVICES
0
500
500
5,000
315.00
CONTRACT SERVICES
440
1,915
985
1,360
331.00
MOTOR POOL CHARGES
413
0
0
0
900.00
MISCELLANEOUS EXPENSE
2,117
- 0
0
0
TOTAL
CONTRACTUAL SERVICE
16,484
29,938
24,006
23,308
MAINTENANCE
400.00 BUILDINGS & GROUND MAINT.
0
0
0
0
401.00 OFFICE MACHINE MAINTENANCE
125
675
125
675
402.00 RADIO MAINTENANCE
0
680
200
621
403.00 VEHICLE & MACHINE MAINT.
2,233
6,563
3,200
6,615
407.00 MAINT. OF SMALL EQUIPMENT
0
0
0
0
TOTAL MAINTENANCE
2,358
7,918
3,525
7,911
CAPITAL
801.00 FIXED ASSETS
11,144
6,860
6,860
9,429
802.00 VEHICLES AND EQUIPMENT
0
0
0
7,000
TOTAL CAPITAL
11,144
6,860
6,860
16,429
TOTAL DRUG ENFORCEMENT
$ 138,916
S 180,874
$ 155,906
8 219,794
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FIRE DEPARTMENT
Estimated 1990 expenditures are projected to be $155,002 under the 1990 budgeted
amount. This difference is principally attributable to savings in personnel services for
the operations program due to the fact that one position in that program was frozen for
1990 and that planned retirement payouts did not occur.
' Proposed 1991 expenditures are $12,774 below the 1990 budgeted amount. This is
primarily due to a decrease in the budget for pension contributions. In 1990, a
retroactive pension contribution was expended, which required approximately $70,000
' more than originally budgeted. The position which was frozen in 1990 is funded and will
be reinstated in 1991.
1
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Personnel Services
Materials & Supplies
Contractual Services
Maintenance
Debt Service
Depreciation
Capital
TOTAL
G,
E
1990
BUDGETED
EXPENDITURES
1,700,758
24,793
175,174
47,020
8,600
0
2,200
1,958,545
1991
PROPOSED
EXPENDITURES
$ 1,677,173
28,311
176,887
54,000
6,200
0
3,200
$ 1,945,771
DIFFERENCE
$ (23,585)
3518
1,713
6,980
(2,400)
0
1,000
$ (12,774)
9W
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FIRE DEPARTMENT
PROGRAM SUMMARY
Program Program ,
Number Nama ACTUAL BUDGETED ESTIMATED PROPOSED
------ O OSED
----------
9
301 Prevention ^-------- 1991 7990 990
302 Operations $ 54,3O2 $ 1 785271 $ 182,311 $ ____87,85$
303 Training 1,738,867 633,165 304 Hazardous Materials 37,406 43,932 1.760,298
310 Hydrant Charges 0 40,617 44,769
38,834 32,450 37,850 15,000 15,000 15,000
TOTAL 15,000
$ 1,845,575 $ 1,958,545 $ 1,803,543 $ -_- 1,945,771
1
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229
•
•
t DEPARTMENT: FIRE
PERSONNEL SUMMARY
I.
1988 1989 1990 1991
TITLE EMPLOYEES EMPLOYEES EMPLOYEES EMPLOYEES
-------------------------------- --------- ---------------------------
'Fire Chief 1.00 1.00 1.00 1.00
Assistant Fire Chief 1.00 1.00 1.00 1.00
Fire Captain 3.00 3.00 3.00 11.00
Battallion Chief 0.00 0.00 0.00 3.00
Fire Marshall 1.00 1.00 1.00 1.00
Fire Training Officer 1.00 1.00 1.00 1.00
Assistant Fire Marshall 1.00 1.00 1.00 1.00
'Fire Lieutenant 9.00 9.00 9.00 0.00
Firefighter 37.00 36.00 36.00 34.00
Clerk/Typist 0.00 1.00 1.00 1.00
54.00 54.00 54.00 54.00
1
1 ..
1
1
1
1
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I
Program Fire Prevention (301) 1 Department Fire
Fund General I Division Fire
Program Description
Responsible for the prevention of large loss fires in Fayetteville and
for the prevention of personal injury and loss of life due to fire in the
City through three primary objectives: (1) The prevention of the starting
of unfriendly fires; (2) The provision of devices, systems, facilities,
and knowledge designed to keep small unfriendly fires that do start from
becoming large fires; and (3) The provision of devices, systems,
facilities, and knowledge aimed at enabling persons to safely escape
unfriendly fire situations.
Program Analysis
This is a two person program (Fire Marshal and Assistant), but they are
assisted by all personnel of the Department through company inspections,
public education activities, etc. The objectives of this program are
pursued through: (1) Code enforcement during development planning; (2)
Code enforcement in existing structures; (3) Securing reasonable "life
safety with fire" requirements in occupancies; (4) Public education
activities with emphasis on fire prevention education for the young: and
(5) Enforcement of burning regulations within the City: and (6) Invest-
igation of suspicious fires.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed 2 2* 2*
Nonuniformed
Part-time
Total
Program Expense
Personnel Services
66,562
64,593
67,498
Materials and Supplies
4,830
4,600
6,830
Contractual Service
11,661
10,900
11,278
Maintenance
2,218
2,218
2,250
Depreciation Expense
Capital -Miscellaneous
Total
85,271
82,311
87,856
Program Resources
General Fund 85,271 82,311 87,856
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' Program: Fire Prevention Department: Fire
Program Objectives:
' 1. To target Group F (Factory/Industrial) Occupancies for a concentrated
inspection program in 1991, and to conduct at least 36 fire
prevention inspections at these occupancies.
2. To contact 80% of school children, PS -3 grades with fire prevention
' talks, tours or demonstrations.
3. To inspect 40 Daycare/Pre-School educational facilities during 1991.
4. To inspect all schools within the City at least twice during the year.
' 5. To handle 100% of the requests for counseling from parents and/or
courts for juvenile firesetters.
6. To answer 100% of all complaint calls on fire hazards or code
' violations.
7. To investigate 100% of all suspicious fires within the City.
8. To achieve zero fire life loss in residential occupancies.
' Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
' Demand
1. Targeted occupancies (Business
in 1990). and (Industrial in 1991) 60 150 36
' 2. Number of schools 18 18 18
3. Number Daycare/Educational 35 40 40
4. Number children PS -3rd grade 2,150 2,150 2,150
5. Residential.units.in city .. 18,555 18,555 18,980
' 6. Population of city 42,800 42,800 49,485
' Workload
1. Total inspections follow-ups
All occupanices 1,000 1,350 1,100
3. Total number of children contacts
'
(PS -3rd Grade) 1,600 2,600 1,720
4. Total adult contacts thru
presentations 900 1,000 900
5. Total investigations 20 75 50
• Productivity
1. # Mn/hrs. on all inspections 2,000 1,260 1,100
2. # Mn/hrs. on complaint calls 50 84 60
3. # Mn/hrs. on Juvenile Fire Setters 40 31 25
4. # Mn/hrs. on investigations 40 316 120
• 5. # Mn/hrs. on prevention talks 40 90 50
' Effectiveness
1. Loss of life/injury in residential
fires 0/3 0/6 0/6
2. Loss of life/injury in education
' occupancies (school-daycares) 0/0 0/0 0/0
3. Repeat offenses by firesetters 0/0 0/0 0/0
4. Summons or charges filed 36 60 40
1
232
FUND 101 - GENERAL FIRE DEPARTMENT
DIVISION 301 FIRE DIVISION
ACTIVITY 5 FIRE PREVENTION PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
PERSONNEL SERVICES
..................
100.00 SALARIES & WAGES
$ 43,134
S 57,197
S 55,545
S 56,050
103.00 OVERTIME
0
0
0
0
105.00 SOCIAL SECURITY
0
433
345
383
107.00 INSURANCE -LIFE
124
283
283
355
108.00 INSURANCE -HEALTH
1,233
2,770
2,770
2,770
108.01 LONG TERM DISABILITY
0
0
0
315
109.00 PENSION
1,696
0
0
0
109.04 GENERAL FIRE
0
2,057
1,950
3,772
109.05 LOPFI
0
3,822
-----------
3,700
-----------
3,853
-----------
TOTAL PERSONNEL SERVICES
-----------
46,187
66,562
64,593
___________
67,498
___________
MATERIALS & SUPPLIES
___________
___________
200.00 OFFICE OFFICE SUPPLIES & PRINTING
498
530
300
2,530
207.00 FIRE PREVENTION SUPPLIES
5,335
4,300
4,300
4,300
TOTAL MATERIALS & SUPPLIES
-----------
5,833
-----------
4,830
-----------
4,600
-----------
6,830
CONTRACTUAL SERVICE
302.00 UNIFORM
800
800
800
800
304.00 TRAVEL/TRAINING
601
790
790
790
311.00 INSURANCE VEHICLE/BLDG.
0
310
310
310
311.01 INSURANCE -SELF
0
500
500
500
331.00 MOTOR POOL CHARGES
0
9,261
8,500
3,790
331.01 REPLACEMENT CHARGES
0
0
0
5,088
TOTAL CONTRACTUAL SERVICE
___________
1,401
___________
11,661
___________
10,900
___________
11,278
MAINTENANCE
...........
...........
...........
...........
401.00 OFFICE MACHINES MAINT.
368
618
618
650
403.00 VEHICLE & MACHINE MAINT.
513
___________
1,600
___________
1,600
___________
1,600
___________
TOTAL MAINTENANCE
881
___________
2,218
___________
2,218
___________
2,250
___________
CAPITAL
801.00 FIXED ASSETS
0
0
0
0
802.00 VEHICLE-MISC.
0
0
0
0
TOTAL CAPITAL
___________
0
___________
___________
0
___________
___________
0
___________
___________
0
___________
TOTAL PREVENTION
S 54,302
S 85,271
S 82,311
S 87,856
233
Program: Operations (302) Department: Fire
Fund: General #._. Division:
Program Description:
Responds to and extinguishes unfriendly fires in the City and on outside
the City properties having contracts for service; responds to and re-
moves persons from situations of entrapment and other situations
requiring various forms of rescue; pre -fire plans target occupancies
for personnel familiarization and emergency effectiveness; performs
' routine maintenance of fire hydrants, fire department facilities, and
vehicles; and other duties.
•' Program Analysis:
This is the largest program of our Department, employing 51 of our 54
people. This program has been consistently achieving its objective
related to response times (< 4 minutes), fire control (95% < 3/4 hour),
fire loss (50% < total loss), and minimum staffing (13 per shift).
Overtime costs are up in 90 and expected to increase in 91 due to one
frozen position requiring more overtime to meet minimum staffing;
Primary weaknesses are understaffing (need to increase minimum to 14
per shift as soon as practical + 1/shift/year next 5 years), and uneven
distribution of workload due to poor station locations.
1
' Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed 50 49 50
Nonuniformed 1 1 1
Part-time 1 1 1
Total 52 51 52
Program Expense
' Personnel Services 1,599,856 1,482,100 1,576,788
Materials and Supplies 15,957 15,140 17,475
Contractual Service 104,986 88,175 107,383
Maintenance 43,909 39,150 49,250
• Interest Expense 8,600 8,600 6,200
Capital -Miscellaneous 2,200 0 3,200
' Total 1,775,508 1,633,165 1,760,296
' Program Resources
General Fund 1,775,508 1,633,165 1,760,296
1
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' 234
Program: Operations (302) I Department: Fire
Program Objectives:
1. To provide comprehensive fire protection and rescue services to the
citizens of Fayetteville through fire suppression, rescue, facility
and system maintenance, and hazard familiarity and abatement
activities.
2. To provide emergency response services at Drake Field for aircrafts
which have emergencies during flight, landing, take -off, or while
staged at the airport.
3. To maintain an average response time of four minutes or less for
the first -in company on emergency responses within the City.
4. To control 95% of all structural fires in 3/4 hour or less.
5. To stop 50% of all working structural fires short of a total loss.
6. To perform routine maintenance on an average of 50 fire hydrants per
month or 600 during the year.
7. To perform at least 540 pre -fire planning type building surveys by
companies during the year.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1.
Population of City
42,800
48,000
49,485
2.
Geographic area of City
42.33
Sq Mi
42.25
Sq Mi
42.25
Sq Ni
3.
Dwelling units in City
18,355
18,355
18,400
4.
Commercial/Industrial
units in City
1,500
1,500
1,500
5.
Calls for service
1,200
1,200
1,200
6.
# of fire hydrants
1,050
1,050
1,100
Workload
1.
Alarm responses
1,075
1,075
2.
Working fires
30
60
60
3.
Other working emergencies
100
140
125
4.
Miscellaneous service calls
50
150
150
5.
Airport/Aircraft responses
N/A
N/A
15
6.
Hydrants checked
675
675
600
7.
Pre -fire plans completed
540
540
540
Productivity
1.
Mn/hrs. alarm response
3,000
5,000
5,000
2.
Mn/hrs. hyd. maintenance
450
300
200
3.
Mn/hrs. inspections
2,430
600
600
4.
Mn/hrs. other duties
5,840
12,000
12,000
Effectiveness
1. Total Prop. value exposed to
2. Prop. value destroyed by fire
3. Property value saved
4. % exposed value destroyed
5. % exposed value saved
6. Emergency response time avg.
7. % working fires controlled
< 3/4 hour
8. % working fires stopped short
total loss
9. Cost of Operations Program
fire $2,000,000
660,000
1,340,000
33%
67%
3.9min.
of
9W
$7,500,000
1,500,000
5,025,000
33%
67%
3.9min.
$5,000,000
1,650,000
3,350,000
33%
67%
3.9min.
95%
50%
50%
50%
$1,673,866
$1,670,600
$1,709,829
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FUND 101 - GENERAL •:,, FIRE DEPARTMENT s,
DIVISION 302 ?'>" FIRE DIVISION
ACTIVITY 5 OPERATIONS PROGRAM
' ACTUAL BUDGETED ESTIMATED BUDGETED
1989 ------- ----1990 1990 1991
--- ------- -------
PERSONNEL SERVICES
' 100.00 SALARIES & WAGES $ 1,076,612 S 1,208,317 S 1,142,000 $ 1,223,434
101.00 NON -UNIFORMED PERSONNEL 0 16,656 11,900 17,467
' 103.00 OVERTIME 61,344 68,470 71,070 80,400
105.00 SOCIAL SECURITY 1,904 6,013 5,250 5,820
107.00 LIFE INSURANCE 2,879 5,608 5,250 7,367
108.00 ACC/HEALTH INSURANCE 49,837 70,879 64,000 70,879
108.01 LONG TERM DISABILITY 0 0 0 6,587
109.00 PENSION CONTRIBUTION 101,533 0 0 0
109.01 GENERAL PENSION 0 0 0 1300
109.04 FIREMEN'S PENS. & RELIEF 0 143,689 101,900 71,094
109.05 LOPFI 0 80,224 80,730 92,420
'• TOTAL PERSONNEL SERVICES 1,294,109 1,599,856 1,482,100 1,576,788
___________ ___________
MATERIALS AND SUPPLIES
______________________
' 200.00 OFFICE SUPPLIES & PRINTING 702 1,450 900 1,450
203.00 CLEANING SUPPLIES 4,301 4,190 4,190 4,575
204.00 CHEMICALS 1,944 2,850 2,850 2,850
' 210.00 MINOR EQUIPMENT 2,421 5,267 5,000 4,800
218.00 FIREFIGHTING EQUIPMENT 3,968 2,200 2,200 3,800
___________ ___________ ___________ ___________
TOTAL MATERIALS & SUPPLIES 13,336 15,957 15,140 17,475
CONTRACTUAL SERVICES
--------------------
' 301.00 PUBLIC NOTIFICATION 180 325 325 325
302.00 UNIFORMS & PERSONAL EQUIPMENT 23,950 30,350 29,500 30,350
303.00 PUBLICATIONS & DUES 484 3,650 3,650 650
' 304.00 TRAVEL & TRAINING 216 1,000 500 1,000
310.00 UTILITIES 27,440 31,500 24,250 29,000
310.01 TELEPHONE EXPENSE 15,088 13,300 - 10,600 12,500
' 311.00 INSURANCE -VEHICLE & BLDG. 3,508 4,595 1,800 4,595
311.01 INSURANCE -SELF 643 1,000 1,000 1,000
329.00 EMPLOYEE RECOGNITION 5,291 3,895 2,000 2,000
331.00 MOTOR POOL CHARGES 12,700 15,371 14,550 15,689
' 331.01 REPLACEMENT CHARGES 0 0 0 10,274
TOTAL CONTRACTUAL SERVICE 89,500 104,986 88,175 107,383
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236
FUND 101 - GENERAL FIRE DEPARTMENT
DIVISION 302 FIRE DIVISION
ACTIVITY 5 OPERATIONS PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
MAINTENANCE
400.00 BLDG. & GROUNDS MAINTENANCE
3,985
6,809
4,000
7,000
401.00 OFFICE MACHINE MAINT.
69
150
150
200
402.00 RADIO MAINTENANCE
9,469
11,700
9,750
11,700
403.00 VEHICLE & MACHINE MAINTENANCE
15,162
22,400
22,400
29,000
407.00 SMALL EQUIPMENT MAINT.
1,048
2,850
2,850
1,350
TOTAL MAINTENANCE
___________
29,733
--------"'
43,909
...........
39,150
...........
49,250
...........
INTEREST EXPENSE
501.00 NEW FIRE TRUCK INTEREST
0
8,600
8,600
___________
6,200
_______----
TOTAL INTEREST EXPENSE
'-----'-'__
0
___________
8,600
8,600
6,200
CAPITAL
801.00 FIXED ASSETS
4,898
2,200
0
3,200
802.00 VEHICLES & EQUIPMENT
307,028
0
0
0
804.00 BLDG. COSTS
0
0
0
0
900.00 MISCELLANEOUS
263
0
0
0
TOTAL CAPITAL
___________
312,189
___________
___________
2,200
___________
___________
0
___________
______
3,200
___________
TOTAL OPERATIONS $ 1,738,867 $ 1,775,508 $ 1,633,165 S 1,760,296
237
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Program: Training (303); Department: Fire
Fund: General ? Division: Public Safety
Program Description:
The Training Program is..designed to deliver structured training to all
Firefighters, including new recruits, in all phases of firefighting,
prevention and general fire department operations. We use the Arkansas
Fire Academy for certification of our training and the Academy helps
us to maintain a high profiency with new firefighter standards.
•
' Program Analysis:
The Training Program consists of one person, and is the smallest program
in the Fire Department.
The Training Officer works very closely with the Arkansas Fire Academy
in maintaining a structured training objective.
' Primary weaknesses are the lack of firefighter training, facilities,
having five stations and only one training officer.
1
' Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed 1 1 1
Nonuniformed 0 0 0
Part-time 0 0 0
Total 1 1 1
Program Expense
' Personnel Services 34,340 31,481 32,887
Materials and Supplies 156 156 156
' Contractual Service 8,954 8,498 9,476
Maintenance 482 482 2,250
Capital -Miscellaneous 0 0 0
' Total 43,932 40,617 44,769
Program Resources
' General Fund 43,932 40,617 44,769
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Program: Training Department: Fire
Program Objectives:
1. To provide each member of the department with a monthly safety class.
2. To train and drill each member of the department, except Station 3
personnel, on high rise procedures at least once a year.
3. To provide Station 3 personnel with monthly drills to maintain FAA
standards.
4. To achieve an average of 8 hours of hazardous materials training
for each member of the department by the end of the year.
5. To provide CPR certification and recertification for all members of
the department.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. #of Fire Department personnel 53 53 53
2. # of Airport Firefighters 9 9 9
3. # of Rookie personnel 4 4 3
Workload
1. Safety classes 60 60 60
2. High rise training 3 3 3
3. Airport drills 12 12 12
4. Haz-Mat training 20 8 8
5. CPR recertification 20 20 20
6. Other training 10 10 10
1
Productivity
1. # Mn/hrs. safety class 636 636 636
2. # Mn/hrs. high rise training 172 172 172
3. # Mn/hrs. Airport drills 36 36 36
4. # Mn/hrs. Haz-Mat training 1000 1000 424
5. # Mn/hrs. CPR recertification 106 106 106
6. # Mn/hrs. other training 3250 3250 5000
Effectiveness ,
1. # of Firefighter injuries NOT > 10 NOT > 10 NOT > 10
2. % of personnel recertified in CPR 100% 100% 100%
3. Avg. response time -Airport
emergency drills < 3 min. < 3 min. < 3 min.
4. % of personnel certified at FF I,
II, III 82.6% 82.6% 88.4%
5. % of personnel completing high
rise training 90% 90% 90%
239 '
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FUND 101 - GENERAL - FIRE DEPARTMENT
DIVISION 303 FIRE DIVISION
ACTIVITY 5 TRAINING PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
PERSONNEL
SERVICES
100.00
SALARIES AND WAGES
$ 25,891
$ 28,872
$ 26,013 S
26,961
107.00
INSURANCE -LIFE
82
135
135
170
108.00
INSURANCE -HEALTH
982
1,385 -
1,385
1,385
108.01
INSURANCE - LTD
0
0
0
151
109.00
PENSION CONTRIBUTION
1,611
0
0
0
109.05
LOPFI
0
3,948
3,948
4,220
TOTAL
PERSONNEL SERVICES
28,566
34,340
31,481
32,887
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
194
156
156
156
204.00 CHEMICALS
835
0
0
---- ------
0
--------"'
-----------
TOTAL MATERIALS AND SUPPLIES
1,029
-----------
- 156
- -156
- 156
CONTRACTUAL SERVICE
302.00 UNIFORMS & PERSONAL EQUIP.
400
400
400
400
303.00 PUBLICATIONS AND DUES
433
475
475
475
304.00 TRAVEL AND TRAINING
5,378
4,568
4,568-
- 4,700
310.00 UTILITIES
0
0
0
750
311.00 INSURANCE -VEHICLE
0
155
155
155
311.01 INSURANCE -SELF
0
500
500
500
331.00 MOTOR POOL CHARGES
0
2,856
2,400
- " 916
331.01 REPLACEMENT CHARGES
0
0
0
1,580
TOTAL CONTRACTUAL SERVICE
6,211
8,954
8,498
9,476
MAINTENANCE
400.00 BUILDING & GROUNDS MAINTENANCE
0
0
0
1,500
403.00 VEHICLE 7 MACHINE MAINT.
0
432
432
700
407.00 SMALL EQUIPMENT MAINT.
0
50
50
50
TOTAL MAINTENANCE
___________
0
482
___________
482
___________
2,250
___________
CAPITAL
801.00 FIXED ASSETS 1,600 0 0 0
___________ ___________ ___________ ___________
TOTAL CAPITAL 1,600 0 0 0
___________ ___________ ___________ ___________
TOTAL TRAINING $ 37,406 $ 43,932 $ - 40,617 $ 44,769
240
Program: Hazardous Materials (304) Department: Fire
Fund: General Division:
Program Description:
This is our participation in a regional hazardous materials emergency
response team consisting of fire department personnel from all cities
having paid departments in Washington and Benton Counties. Fayetteville
Fire Department has five members on the regional team. We pay our per
capita share in to the regional "pool" and then are reimbursed from this
pool for operating expenses during the year.
Program Analysis:
Personnel are paid $100 per month extra salary (incentive) for
participating in this program for many extra man-hours of training,
meetings, etc. required. This and their other extra expenses required
by the program (travel, etc.) are reimbursed to the City from the
annual amount put into the pool by the City. Local team members and
local fire department personnel will handle Level 1 and 2 incidents
(regional team may be called in for Level 2), and the regional team
will handle Level 3 (serious) incidents. These incidents may run from
an hour or two to several days to successfully mitigate the emergency
involved. In the worst case they could involve citizen evacuation from
their homes, jobs, etc., for extended periods of time.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed 5
Nonuniformed 0
Part-time 0
Total 5
Program Expense
Personnel Services
0
0
0
Materials and Supplies
3,850
1,250
3,850
Contractual Service
34,573
31,000
33,750
Maintenance
411
200
250
Capital -Miscellaneous
0
0
0
Total 38,834 32,450 37,850
Program Resources
General Fund 38,834 32,450 37,850
241 t
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•' Program: Hazardous Materials (304) Department: Fire
Program Objectives:
' 1. To provide comprehensive protective services for the citizens of
Fayetteville from the hazards of hazardous materials emergencies
through participation,in the Northwest Arkansas Regional Hazardous
Materials Emergency Response Team at a fraction of the cost of having
' to provide this entire service locally.
2. To maintain five FFD members as members of the regional hazardous
materials team by meeting the educational and training performance,
' and attitudinal standards for same, who will also serve as the local
team to handle Level l and most Level 2 incidents with local
resources.
' 3. To maintain a state of readiness in Fayetteville and Washington and
Benton Counties to manage and successfully control a serious
hazardous materials emergency or to declare it "best unmanaged" and
to remove personnel from the area of the emergency until it self-
' mitigates.'
Budgeted Estimated Budgeted
' Performance Measures 1990 1990 1991
Demand
Ii. Population/Fayetteville 42,800 48,000 49,485
2. Geographic area/Fayetteville 42.33 Sq Ni 42.25 Sq Mi 42.25 Sq Ni
3. Population/Benton & Washington
Counties 221,456 221,456 225,000
' 4. Geographic area/Counties 1,849 Sq Mi 1,849 Sq Ni 1,849 Sq Mi
Workload
' 1. Team training activities 15
2. Incidents - Local 20 25 25
3. Incidents - Regional 2 1 2
4. # occupancies know to use/store
IHazmats in City 46 109 110
Productivity
•' 1. Mn/hrs. training 420
2. Mn/hrs. Incidents 100
3. Mn/hrs. occupancy surveys N/A N/A 24
I
4. # FFD personnel on regional team 5 5 5
5. # total personnel on regional
team 30 30 30
' Effectiveness
1. Loss of civilian life/injury
in hazmat incidents (Local N/A 0/3 0/3
' Team responses)
2. Loss of civilian life/injury
in hazmat incidents (Regional
' Team responses) N/A N/A 0/12
3. Loss of •FFD.personnel life/
injury in all hazmat incidents N/A N/A 0/3
4. Avg. mitigation time/incident 1.5hrs. 1.5hrs. 1.5hrs.
' 5. Cost of Hazmat Program $38,834 $35,000 $37,850
11
242
FUND 101 - GENERAL
DIVISION 304
ACTIVITY 5
PERSONNEL SERVICES
..................
100.00 SALARIES & WAGES
103.00 OVERTIME
105.00 SOCIAL SECURITY
109.00 PENSION CONTRIBUTION
TOTAL PERSONNEL SERVICES
MATERIALS & SUPPLIES
218.00 FF/HAZ-MAT EQUIP.
207.01 EMERG. SUPP./FIELD INCIDENTS
TOTAL MATERIALS & SUPPLIES
CONTRACTUAL SERVICES
302.00 PROTECTIVE CLOTHING
303.00 PUBLICATIONS & DUES
304.00 TRAVEL & TRAINING
314.00 PROFESSIONAL SERVICES
11.11E t(C ILLWI'LIRfi4AllEll
FIRE DEPARTMENT
FIRE DIVISION
HAZ-MAT PROGRAM
ACTUAL
1989
OS
0
0
0
0
BUDGETED ESTIMATED BUDGETED
1990 1990 1991
OS OS 0
0 0 0
0 0 0
0 0 0
___-_......
0 0 0
0
850
850
850
0
3000
400
3000
0
3,850
1,250
3,850
0
1,225
750
1,000
0
29,845
29,500
30,500
0
1,503
750
750
0
___
2,000
0
1,500
0
___
34,573
31,000
33,750
MAINTENANCE
407.00 MAINT. OF SMALL EQUIPMENT
0
411
200
___________
250
___________
TOTAL MAINTENANCE
___________
0
___________
___________
411
___________
200
___________
250
___________
TOTAL HAZARDOUS MATERIALS PROGRAM
$ 0
$ 38,834
$ 32,450
S 37,850
--------------------------------------------
___________
___________
243
FUND 101
- GENERAL
FIRE DEPARTMENT
DIVISION
310
HYDRANT CHARGES
DIVISION
ACTIVITY
5
HYDRANT CHARGES
PROGRAM (310)
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
CONTRACTUAL SERVICE
339.00 HYDRANT CHARGES
8 15,000
15,000
15,000
____________ ____________
15,000
TOTAL CONTRACTUAL SERVICE
____________
$ 15,000
____________
15,000
15,000
________________________
15,000
TOTAL HYDRANT CHARGES
____________
$ 15,000
____________
$ 15,000
$ 15,000 $
15,000
I]
' PLANNING MANAGEMENT DEPARTMENT
Estimated 1990 expenditures are $86,054 under the 1990 budgeted amount. This is principally
attributable to the fact that the position of Development Coordinator was not hired and has been
' eliminated from the current budget, and the expenditures for merit raises, which are reflected
in the individual programs.
' The 1991 proposed budget is $39,492 under the 1990 budgeted amount. This reduction is due
to several factors including: the elimination of the Air Museum expense ($26,656), a reduction
in contract services in the Planning Division, and cost reductions in the Swimming Pool
program.
The Planning Management Department has undergone a re -organization which basically resulted
•in transferring the city engineering operations to the Public Works Department and moving the
Parks & Recreation division to Planning Management. The Parks & Recreation programs which
are included in the department are: Administration, Swimming Pool, Athletics, Recreation -
Transfers, Library, and Lake Recreation. The Planning Management Department now contains
five divisions: Planning Management Director, City Planning, Inspections, Parks & Recreation,
' and Community Development.
Some of the major, projects and activities planned for 1991 include: update and completion of
the Unified Development Ordinance, development of the Fayetteville Plan, completion of the
2010 General Plan, and Master Street & Sidewalk Plans; implementation of a public education
program; continue concentrated code enforcement; and to continue to provide parks and
recreation services which are in harmony with community needs.
1990 1991
BUDGETED PROPOSED DIFFERENCE
' EXPENDITURES EXPENDITURES
Personnel Services $ 476,270 $ 497,509 $ 21,239
'Materials and Supplies 40,313 50,371 10,058
Contractual Services 688,826 626,585 (62,241)
Maintenance 18,644 14,019 (4,625)
Depreciation 9,087 9,337 250
Debt Service 0 0 0
Capital 5,473 1,300 (4,173)
TOTAL $ 1,238,613 $ 1,199,121 $ (39,492)
I
' 245
PLANNING MANAGEMENT DEPARTMENT
PROGRAM SUMMARY
Program
ACTUAL
BUDGETED
ESTIMATED
PROPOSED
Name
1989
1990
1990
1991
----------------------------------
----------
---------
----------
----------
PLANNING MANAGEMENT DIRECTOR DIVISION
Planning Management Director $
101,894 $
----------
123,874 $
----------
99,285$
----------
123,906
----------
TOTAL PLANNING MANAGEMENT DIRECTOR
101,894
----------
123,874
----------
99,285
----------
123,906
----------
PLANNING DIVISION
Permits & Cods Enforeement
90,671
159,864
125,188
130,464
Boards &Committees
25,007
28,338
29,879
39,268
TOTAL PLANNING DIVISION
115,678
188,202
155,067
169,732
INSPECTION DIVISION
Permits
40,907
52,589
51,498
51,494
Inspection
128,589
178,203
182,715
182,588
Violations
40,541
19,244
21,469
----------
20,993
----------
TOTAL INSPECTION DIVISION
----------
210,037
----------
----------
250,036
----------
255,¢82
----------
255,075
----------
PARKS ADMINISTRATION DIVISION
Administration
78,706
108,094
105,661
133,640
Swimming Pool
67,613
108,882
92,811
96,980
Athletics
26,610
40,045
30,524
35,088
Recreation Center—Trana.
121,433
141,335
140,273
118,453
Library
215,640
214,968
211,109
206,055
Lake Recreation
53,445
63,177
62,147
57,416
----------
563,447
----------
676,501
----------
642,525
----------
647,632
TOTAL PLANNING MANAGEMENT DEPARTMENT
----------
$ 991,056$
----------
1,238,613$
----------
1,152,559$
----------
1,196,345
=====a_azs
fa_=======
=======fl_
__=_=_= _=
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' DEPARTMENT: PLANNING MANAGEMENT
PERSONNEL SUMMARY
'1988 1989 1990 1991
TITLE EMPLOYEES EMPLOYEES EMPLOYEES EMPLOYEES
' Planning Management Director 1.00 1.00 1.00 1.00
City Engineer 1.00 1.00 1.00 0.00
Staff Engineer 1.00 1.00 1.00 0.00
Parks and Recreation Director 0.00 0.00 0.00 1.00
Asst. Parks and Rec. Director 0.00 0.00 0.00 1.00
Horticulturist 0.00 0.00 0.00 1.00
League Director 0.00 0.00 0.00 1.00
'Inspection Superintendent 1.00 1.00 1.00 1.00
Engineering Technician II 1.00 1.00 1.00 0.00
Engineering Technician I 0.00 0.00 1.00 0.00
• Project Coordinator 2.00 0.00 0.00 0.00
Community Development Coord. 1.00 1.00 1.00 1.00
Land Agent 1.00 1.00 1.00 0.30
City Codes Inspector 2.00 2.00 2.00 2.00
ROW Inspector 0.00 0.00 0.00 0.50
Draftsman II 1.00 1.00 1.00 0.00
Community Development Tech. 0.00 1.00 1.00 1.00
' Draftsman I 1.00 1.00 1.00 0.00
Secretary 1.00 2.00 2.50 1.00
Property and Sign Inspector 1.00 1.00 1.00 1.00
' Planning Secretary 0.00 0.00 0.00 1.00
Planning Clerk 1.00 1.00 0.00 0.00
Associate Planner - 0.00 0.00 1.00 1.00
Clerk/Typist 0.00 0.00 1.00 2.00
Inspection Clerk ----1_00- ----0_00 ----0_00- ----0_00
-
-
TOTAL PERMANENT POSITIONS 17.00 16.00 18.50 16.80
' PART TIME/TEMPORARY POSITIONS (Not Graded/Not Part of Pay Plan)
' Pool Manager 0.00 0.00 0.00 1.00
Asst. Pool Manager 0.00 0.00 0.00 1.00
Aquatics Director 0.00 0.00 0.00 1.00
'Lifeguard/Instructor 0.00 0.00 0.00 10.50
Concession Worker 0.00 0.00 0.00 2.50
Cashier 0.00 0.00 0.00 2.00
' Playground Supervisor 0.00 0.00 0.00 2.00
Arts and Crafts Instructor 0.00 0.00 0.00 1.00
Trip Supervisor 0.00 0.00 0.00 1.00
' Special Projects Coordinator 0.00 0.00 0.00 1.00
Tennis Instructor 0.00 0.00 0.00 1.00
Dance Instructor 0.00 0.00 0.00 1.00
TOTAL PART TIME/TEMPORARY 0.00 0.00 0.00 25.00
' 247
Program: Planning Mngt. Dir Department: Planning Management
Fund: Management Division: Planning Mngt. Dir.
Program Description: '
To manage the overall development and implementation of
policies and procedures in the Planning Management Dept; to
provide professional services to other City Departments and
to Boards, Commissions and committees involved in growth
management; and to oversee the development and implemen-
tation
of special multi -disciplinary projects which impact
the City's growth.
Program Analysis: I
The main duties of the Planning Management Director are to
effectively coordinate the five divisions in the Department;
to ensure the optimum development of the City; to serve as
an advisor to the City Manager and various boards and
commissions; to maintain a staff which strives to provide
prompt and courteous service to the public; and to generate
special programs and policies which enhance the viability,
function, and appearance of the City.
I
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 1.0 1.0 1.0
Part-time
Total 1.0 1.0 1.0
Program Expense
Personnel Services $ 80,160 $ 54,578 $ 78,529
Materials and Supplies 360 867 1,400
Contractual Service 42,604 43,132 43,059
Maintenance 450 408 618
Depreciation 300 300 300
Total $123,874 $ 99,285 $123,606
Program Resources
Management Fund $123,874 $ 99,285 $123,606 '
I
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Program: Planning Mgt. Dir
Department: Planning Mgt.
Program Objectives:
1. To carry. out assigriitents from the• -City Manager;
2. To provide and coordinate professional staff services to the
City Board of Directors, Board of Adjustment, Board of Sign
Appeals, Plat Review Committee, Subdivision Committee,
Planning Commission, and Historic District Commission.
3. To provide professional staff support to develop the Year
2010 Gen. Plan and the Unified Dev. Ordinance;
4. To provide leadership for the Concentrated Code Enforcement
program and to ensure more aggressive enforcement in
general;
5. To provide leadership for the Community Development Program
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
' Demand
1) Board, Commission, and
Committee Meetings 208 169 220
' 2) Staff related meetings 112 58 140
3) Population served 49,000 48,706 49,485
4) Special requests for info.
'from Boards & Commissions 100 80 . 100
5) Monthly reports to City Mgr. 12 12 12.
6) Special Planning Workshops 11 7 11
' Workload
1) Professional reports to
' Boards & Commissions 70 44 80
2) Special Planning Projects 20 10 20
3)-Hrs. preparing for mtgs/week 20 3Q 22
' 4). Citizen inquiries handled
monthly 10 20 25
5) Special assign. to Division
heads/monthly 18 6 40
Productivity
1) % of Board & Committee
• ' reports completed on time 95% 65% 95%
2) % of Prgm. object. completed 100% 75% 100%
3) % of Gen. Plan/Unified Dev.
Ordinance Completed 100% 65% 100%
4) % of time spent on mgt./
strategic planning 70% . 20% 60%
I. Effectiveness
1) % of reaponses to citizens
requests within one week 100% 75% 100%
' 2) % of responses to requests
for special information from
Boards & Committees within
two weeks 100% 75% 100%
1 • 249
FUND 971 - MANAGEMENT
PLANNING MANAGEMENT DEPARTMENT
DIVISION 220
PUNNING MANAGER DIRECTOR DIVISION
ACTIVITY 5
PLANNING MANAGER DIRECTOR PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SERVICES
1989
1990
1990
1991
..................
............
....____..._
............
...""""'
100.00 SALARIES AND WAGES
$ 43,727 $
40,000 $
46,021 $
48,408
100.01 SALARY CONTINGENCY
0
32,150
0
20,378
105.00 SOCIAL SECURITY TAXES
3,301
3,323
3,743
3,951
106.00 COST ALLOCATION
16,567
0
0
0
107.00 LIFE INSURANCE
90
90
305
305
108.00 HEALTH INSURANCE
915
1,385
976
976
108.01 INSURANCE - LTD
0
0
0
271
109.00 PENSION CONTRIBUTION
2,400
2,640
2,904
2,904
110.00 UNEMPLOYMENT INSURANCE
0
0
500
1,207
111.00 WORKMAN'S COMP
0
572
129
129
------------
------------
------------
------------
TOTAL PERSONNEL SERVICES
67,000
80,160
54,578
78,529
MATERIALS AND SUPPLIES
............
............
............
............
......................
200.00 OFFICE SUPPLIES AND PRINTING
636
300
300
1,100
210.00 MINOR EQUIPMENT
32
60
567
300
............
............
............
............
TOTAL MATERIALS AND SUPPLIES
668
360
867
1,400
............
............
............
_.__...-----
CONTRACTUAL SERVICES
----
303.00 PUBLICATIONS AND DUES
28,426
28,558
28,558
28,606
304.00 TRAVEL AND TRAINING
2,081
1,900
1,900
2,800
311.01 SELF INSURANCE
0
300
300
500
320.00 1 -BILL HANDLING FEES
0
500
500
300
331.00 MOTOR POOL CHARGES
3,264
3,656
4,184
1,788
331.01 REPLACEMENT CHARGES
0
0
0
2,396
399.00 COST ALLOCATION
0
7,690
7,690
6,669
900.00 MISCELLANEOUS
25
0
0
0
............
............
............
............
TOTAL CONTRACTUAL SERVICES
33,796
____________
42,604
____________
43,132
____________
43,059
____________
MAINTENANCE
403.00 VEHICLE AND MACHINE MAINTENANCE
430
450
408
618
TOTAL MAINTENANCE
____________
430
____________
____________
450
____________
____________
408
____________
____________
618
____________
TOTAL 0. & M. BEFORE DEPRECIATION
101,894
------------------------------------------------
123,574
98,985
123,606
DEPRECIATION
800.00 DEPRECIATION EXPENSE
0
300
300
300
TOTAL PLANNING MANAGEMENT DIRECTOR
............
S 101,894 $
............
123,874 S
............
99,285 S
............
123,906
250
I
Program: Permit & Code Enf Department: Planning Management
' Fund: Management Division: Planning
' Program Description:
To process all land development requests and inquiries in a
professional and timely manner.
To ensure that all reported zoning and other code violations
are enforced in a timely and thorough manner.
I. To update the unified development ordinance, general plan,
master street plan, and master sidewalk plan on a regular
basis. To complete new landscape, excavation and historic
district ordinances along with accompanying design manuals.
Program Analysis:
' Primary duties of the staff are to advise the public about
City zoning requirements and regulations; to enforce these
regulations on all land development within the City; and to
' process building permits, certificates of occupancies and
violations of the zoning ordinance. Another vital function
of this program is the ongoing process of updating certain
blueprints for development, including the unified development,
ordinance, general plan, and master street and sidewalk plans.
A new function to be initiated this budget year is a public
education program that will target two audiences: the
' development community and general public. With the transfer of
the City • Horticulturalist into this.. program we will be able to
review for compliance with proposed excavation and landscape
' ordinances and provide expanded services to developers.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 1.0 2.0 2.5
' Part-time •5
Total 1.5 2.0 2.5
IProgram Expense
Personnel Services $ 59,374 $ 35,797 $ 59,524
' Materials and Supplies 3,059 3,837 4,722
Contractual Service 95,231 83,154 63,668
Maintenance 200 200 200
' Depreciation 2,000 2,200 2,350
Capital -Miscellaneous 650
Total $159,864 $125,188 $130,464
Program Resources
' Planning Mang. Fund $159,864 $125,188 $130,464
' 251
Li
Program: Permits & Code Enf. I Department: Planning Management I
Program Objectives:
1. To eliminate the informal "word of mouth" manner in which
requests are processed by creating a "paper trail".
2. Establish a same day call back system for public inquiries,
except those which must be referred to the City Attorney.
3. To ensure that all reported zoning and other code violations
are enforced in a timely and through manner.
4. To improve the publics understanding of the City's zoning
ordinance and improve working relations with the development
community.
5. To complete the new unified development ordinance and 2010
General Plan.
Performance Measures
Demand
1. Public Inquiries
2. Building permits requested
3. Zoning Complaints reported
4. Certifipates of occupancy
requested
5. Special Projects
6. Newsletters
7. New Ordinances
8. Design Manuals
Workload
1. Public inquiries researched
2. Building permits processed
3. Zoning complaints researched
4. Cert. of occupancy processed
5. Special projects
6. Newsletters
Productivity
1.
Avg.
time
per
public inquiry
2.
Avg.
time
per
build. permit
3.
Avg.
time
per
zoning
complaint
4.
Avg.
time
per
C of O
5.
Avg.
time
per
spec. project
6.
Avg.
time
per
newsletter
Effectiveness
1. % of complaints answered
within one week
2. % of building permits done
on day brought in
3. % of Cert. of Occupancy done
on day brought in.
4. % of inquiries answered
within one week
Budgeted Estimated Budgeted
1990 1990 1991
I
I
I
J
7
2,100 7,000 7,000
630 672 700
1,040 200 200
56 372 400
60 150
2
3
3
2,100 7,000 7,000
630 672 700
1,040 160 160
56 372 372
40 40
2
15 min. 15 min.
15 min. 15 min.
2 hrs. 2 hrs.
5 min. 5 min.
5 hrs. 5 hrs.
25 hrs.
90 50 50
99 95 95
100
99 99 99
252
I
' FUND 971 - MANAGEMENT
DIVISION 230
ACTIVITY 5
PLANNING MANAGEMENT DEPARTMENT
PLANNING DIVISION.
,'T.PERMITS AND CODES ENFORCEMENT PROGRAM
1
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
102.00 EXTRA SERVICES, LEGAL
103.00 OVERTIME
105.00 SOCIAL SECURITY TAXES
106.00 COST ALLOCATION
107.00 LIFE INSURANCE
108.00 HEALTH INSURANCE
108.01 INSURANCE -LTD
109.00 PENSION CONTRIBUTION
109.01 GENERAL PENSION
111.00 WORKMAN'S COMP
' TOTAL PERSONNEL SERVICES
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING
210.00 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICES
301.00 PUBLIC NOTIFICATION
303.00 PUBLICATIONS AND DUES
304.00 TRAVEL AND TRAINING
' 308.00 RENT
314.00 PROFESSIONAL SERVICES
319.00 BAD DEBT
331.00 MOTOR POOL CHARGES
' 331.01 REPLACEMENT CHARGES
399.00 COST ALLOCATION
900.00 MISCELLANEOUS
TOTAL CONTRACTUAL SERVICES
MAINTENANCE
----------------------------------------
400.00 BUILDINGS AND GROUNDS MAINT
' 401.00 OFFICE MACHINE MAINTENANCE
TOTAL MAINTENANCE
' TOTAL 0 & M BEFORE DEPRECIATION
DEPRECIATION
' 800.00 DEPRECIATION
TOTAL DEPRECIATION
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
12,413 $
50,254 S
29,975 S
49,448
3,500
0
0
0
58
624
93
0
947
3,891
2,383
4,009
5,241
0
0
0
36
144
145
312
840
2,770
1,952
2,440
0
0
0
277
0
1506
1170
2,612
0
0
0
355
9
185
79
71
23,044
59,374
35,797
59,524
1,617
2,402
3,122
3,722
604
657
715
1,000
__-_--2,221-
3,059
3,837
4,722
3,971
- 5,100
6,000
6,500
195
500
500
600
297
1,403
1,000
2,400
0
6,360
6,360
6,360
59,240
38,800
26,226
2,500
156
0
0
0
0
0
0
2,527
0
0
0
1,092
0
39,143
39,143
41,039
160
0
0
0
64,019
91,306
79,229
63,018
0
0
0
0
180
200
200
200
--------180
-----__-200_
--------200-
------_-200
89,464 153,939 119,063 127,464
1,207 2,000 2,200 2,350
1,207 ---_--2,000- ------2,200- --'--_2,350
' CAPITAL
801.00 FIXED ASSETS 0 3,925 3,925 650
____________ _______ _______ ____________
' TOTAL CAPITAL __-_------0- ------3,925- ------3,925 ---_-___650
TOTAL PERMITS AND CODE ENFORCEMENT $ 90,671 S 159,864$ 125,1885 130,464
H
1 253
II
Program: Board & Committees Department: Planning Management
Fund: Management Division: Planning
Program Description:
To provide staff support to the Planning Commission, Board ,
of Adjustment, Board of Sign Appeals, Subdivision Committee,
and Historic District Commission so that those entities can
effectively perform the duties prescribed by the City Code.
I
I
Program Analysis: I
Primary duties of the staff are to create files for all
applications to the boards and commissions, to follow up on
all applications, to assemble and distribute all agenda
packets, and to transcribe and distribute minutes of all
meetings. An ancillary function of this program is to
provide educational support to members of Boards and
Committees.
I
En
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 1.0 1.0 1.5
Part-time
Total 1.0 1.0 1.5
Program Expense
Personnel Services $ 17,620 $ 18,325 $ 27,874
Materials and Supplies 1,239 2,325 2,497
Contractual Service 8,679 8,679 7,547
Maintenance 100 100 100
Depreciation 700 450 600
Capital -Miscellaneous 650
Total $ 28,338 $ 29,879 $ 39,268
Program Resources
Management Fund $ 28,338 $ 29,879 $ 39,268
I
254
Program:. Boards & Committees Department: Planning Management
' Program Objectives:
,` �.:.
' To ensure and promote the future development of the City of
Fayetteville in accordance with sound urban planning principles.
Li
I
' Performance Measures
Budgeted Estimated Budgeted
1990 1990 1991
' Demand
1. Total applications requested 164 144 154
2. Total meetings 85 96 100
' 3. Total pages of minutes 462 668 600
4. Agendas assembled 85 62 65
5. Educational packets assemb. 20 24
1
Workload
1. Total applications processed 164. 144 154
' 2. -Total meetings attended 84 96 100
3. Pages of minutes typed 450 668 600
4. Agendas distributed 84 62 65
5. Educational packets assemb. 20 24
IProductivity
1. Hrs. per app. processed 6.5 6.5
'• 2. Avg. meeting time (hrs.) 2 2
3. Avg. time/page of minutes .5 .5
4. Hrs./agenda assembled 1.5 1.5
5. Hrs./educational packet ass. 4 4
' Effectiveness
1. % of applications processed 100 100
2. % of meetings attended 100 100
' 3. % of minutes typed 100 100
4. % of agendas distributed 100 100
I
255
FUND 971 - MANAGEMENT
DIVISION 232
ACTIVITY 5
PERSONNEL SERVICES
................... .....................
100.00 SALARIES AND WAGES $
103.00 OVERTIME
105.00 SOCIAL SECURITY TAXES
106.00 COST ALLOCATION
107.00 INSURANCE - LIFE
108.00 INSURANCE - HEALTH
108.01 INSURANCE - LTD
109.01 GENERAL PENSION
111.00 WORKER'S COMP
TOTAL PERSONNEL SERVICES
MATERIALS AND SUPPLIES
---------------------
200.00 OFFICE SUPPLIES AND PRINTING
210.00 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICES
______________________
314.00 PROFESSIONAL SERVICES
399.00 COST ALLOCATION
900.00 MISCELLANEOUS
TOTAL CONTRACTUAL SERVICES
MAINTENANCE
........................................
401 OFFICE MACHINE MAINTENANCE
TOTAL MAINTENANCE
TOTAL 0 & M BEFORE DEPRECIATION
PUNNING MANAGEMENT DEPARTMENT
PLANNING DIVISION
BOARDS AND COMMITTEES PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
13,931 S
13,973 S
15,184 S
21,426
627
1,008
456
1,233
1,065
1,146
1,162
1,745
5,547
0
0
0
54
54
98
135
1,302
1,385
1,385
1,873
0
0
0
120
0
0
0
1,285
40
54
40
57
.......
22,566
............
17,620
............
18,325
............
27,874
2,005
1,189
2,222
2,124
7
50
103
373
2,012
............
1,239
............
2,325
............
2,497
............
0
0
0
0
0
8,679
8,679
7,547
34
0
0
0
............
34
...........
............
8,679
............
............
8,679
............
............
7,547
............
0
100
100
100
0
100
100
100
24,612
27,638
29,429
38,018
DEPRECIATION
........................................
800.00 DEPRECIATION EXPENSE
395
700
450
600
............
TOTAL DEPRECIATION
............
395
............
700
............
450
600
............
............
............
............
CAPITAL
........................................
801.00 FIXED ASSETS
0
0
0
650
TOTAL CAPITAL
............
0
------------
............
0
------------
............
0
------------
............
650
------------
TOTAL BOARDS AND COMMITTEES $
25,007 $
------------------------------------------------
------------------------------------------------
28,338 S
29,879 $
39,268
256
Program: Permits 240 Department.: Planning Management
' Fund: Management Division:, Inspection
Program Description:
To check all plans and permit applications to insure code
compliance and issue permits and Certificate,s of Occupancy.
I
Program Analysis:
In this program, the Inspection Division issues building,
electrical, plumbing, gas, certificates of occupancy, sign,
floodplain, driveway, curb cut, and sidewalk permits. Plans
are checked for code compliance before permits are issued and
the architect/contractor or owner is notified of problems
before construction is started. Every effort possible saves
the contractor/owner time and money which helps maintain good
public relations.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 1 1 1
Part-time
Total 1 1 1
Program Expense
Personnel Services $ 29,976 $ 31,130 $ 31,464
Materials and Supplies 4,687 2,442 3,871
Contractual Service 16,437 16,437 14,716
Maintenance 562 562 516
' Capital -Miscellaneous 0 0 0
Depreciation 927 927 927
Total $ 52,589 $ 51,498 $ 51,494
Program Resources
Management Fund $ 52,589 $ 51,498 $ 51,494
F
257
Program PERMITS I Department PLANNING MANAGEMENT '
Program Objectives
1. To maintain an average of two weeks from submission of
commercial plans to completion of review.
2. To review 500 plans with average time spent per plan review
at two hours.
3. To approve 1000 permit applications.
4. To issue 2800 permits.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. Plans submitted/reviewed 500 500 500
2. Building permits/C of O's 600. 600 600
3. Other permits 2,200 2,200 2,200
Workload
1. Plans reviewed 500 500 500
2. Permits issued 2,800 2,800 2,800
Productivity
1.
Hours reviewing plans
680
680
750
2.
Hours processing permits
1,400
1,400
1,330
3.
Total cost of permits
$ 52,589
$ 52,589
$ 51,493
4.
Revenue/permits
$148,456
$148,456
$164,000
5.
Net cost
0
0
0
6.
Cost per permit
$
15
$
15
18
Effectiveness
1. Percentage of commercial 100% 100% 100%
plans reviewed and
permits issued within 14
working days
2. Percentage of residential 100% 100% 100%
permits issued within 8
hours
258
I
' FUND 971,- MANAGEMENT PLANNING MANAGEMENT. DEPARTMENT
DIVISION 240 'r INSPECTION DIVISION
I. ACTIVITY 5 PERMITS PROGRAM
ACTUAL BUDGETED REVISED BUDGETED
----1989---- ----1990---- __--1990 ----1991_---
' PERSONNEL SERVICES
__________________
100.00 SALARIES AND WAGES $ 23,854 $ 23,298 $ 24,391 $ 25,152
105.00 SOCIAL SECURITY TAXES 1,819 1,901 1,952 1,937
106.00 COST ALLOCATION 8,696 0 0 0
107.00 INSURANCE - LIFE 66 72 72 158
108.00 INSURANCE - HEALTH 1,020 1,386 1,396 1,386
108.01 INSURANCE -LTD 0 0 0 141
109.00. PENSION CONTRIBUTION 1,282 1,538 1,538 1,060
I. 109.01 GENERAL PENSION 0 0 0 449
111.00 WORKERS COMPENSATION (903) 1,781 1,761 1,181
____________ ____________ ____________ ____________
TOTAL PERSONNEL SERVICES 35,834 29,976 31,130 31,464
MATERIALS AND SUPPLIES
______________________
200.00 OFFICE SUPPLIES & PRINTING 3,701 4,612 2,397 3,791
210.00 MINOR EQUIPMENT 0 75 45 80
-------------------------------------------------
TOTAL MATERIALS AND SUPPLIES 3,701 4,687 2,442 3,871
CONTRACTUAL SERVICE _ .
' 301.00 PUBLIC NOTIFICATION 0 100 100 100
311.01 INSURANCE -SELF 0 686 686 728
331.00 MOTOR POOL CHARGE 1,171 1,122 1,122 469
' 331.01 REPLACEMENT CHARGES 0 0 0 844
399.00 COST ALLOCATION 0 14,529 14,529 12,575
900.00 MISCELLANEOUS EXPENSE 5 0 0 0
' TOTAL CONTRACTUAL SERVICE 1,176 16,437 16,437 14,716
------------------------------------------------
' MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE 33 82 82 166
403.00 VEHICLES & EQUIPMENT MAINTENANCE 163 480 480 350
TOTAL MAINTENANCE. 196 562 562 516
' TOTAL OPERATION & MAINTENANCE 40,907 51,662 50,571 50,567
BEFORE DEPRECIATION -
DEPRECIATION _
-------------
800.00 DEPRECIATION EXPENSE 0 927 927 927
____________
TOTAL PERMITS $ -__ 40,907 $ -__ 52,589 $ --- 51,498 $ ---- 51,494
259
Program: Inspections 241 Department: Planning Management
Fund: Management Division: Inspection
Program Description:
To provide field inspections for all building related
construction as well as unsightly/unsafe property, buildings
and signs.
Program Analysis:
The Inspection Division's primary duties are to inspect all
new construction and existing property for code compliance
to insure that the citizens of Fayetteville have a safe and
attractive environment. The enforcement of these codes sig-
nificantly effects the insurance rates of the City, the health
and safety of citizens in buildings and on streets, the amount
of damage to a building when a fire or storm does occurs, the
amount of energy consumed, the need for/cost of maintenance
on a building, and the environment of the City.
It is expected that revenues, expenditures, and requests for
inspections will remain at or near the 1991 levels.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed
Part-time
Total
Program Expense
Personnel Services
Materials and Supplies
Contractual Service
Maintenance
Capital -Miscellaneous
Depreciation
Total
Program Resources
Management Fund
3.6
3.6
$109,434
2,545
57,844
4,250
0
4,130
$178,203
$178,203
3.6
3.6
3.6
3.6
I
[1
I
I
I
I
I
I
LI
J
$115,551
2,245
56,704
4,085
0
$117,510
2,683
54,168
4,097
0
4,130
4,130
$182,715
$182,715
$182,588
$182,588
I
260
I
1
Program INSPECTIONS Department PLANNING MANAGEMENT
IProgram Objectives
Ii. To inspect and enforce complinance with the building,
electrical, plumbing, housing, property, energy, floodplain,
and sign code for 100% of new construction and 100% of
' violations,on existing property.
•2. To achieve a 100% voluntary complinance rate of building
code violations resolved on new construction.
3. To achieve a 90% compliance rate of code violations resolved
Ion existing property voluntarily.
4. To make 100% of the inspections within 8 working hours of
request.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. Request for codes $ 13,000 $ 13,000 $ 13,000
inspections
t 2. Sign/property 3,373 2,500 2,500
inspections
3. Phone calls received 8,000 18,000 18,000
' Workload
1. Insepctions performed 16,373 16,373 15,500
2. Phone calls responed to 8,000 18,000 18,000
I
3. Number of violations 5,038 5,000 5,000
found
'• Productivity
1. Hours code inspections 7,488 7,488 6,040
= 2. Hours sign/property 1,529 1,529 1,248
inpsections
3. Hours answering calls 200 200 200
4. Total cost inspections $ 187,248 $ 187,248 $ 187,588
performed
5. Revenue $ 102,170 $ 102,170 $ 112,507
6. Net cost of inspections $ 85,078 $ 85,078 $ 74,750
performed
' 7. Total cost per 5 5 5
inspection
Effectiveness
1. Percent of insepctions 100% 100% 100%
made within 8 hours of
request
' 2. Percent of new building 100% 100% 100%
violations resolved
voluntarily
3. Percent of other 90% 90% 90%
violations resolved
voluntarily
1
261
1
I
FUND 971 - MANAGEMENT PLANNING MANAGEMENT DEPARTMENT
DIVISION 241 INSPECTION DIVISION
ACTIVITY 5 INSPECTION PROGRAM
ACTUAL BUDGETED REVISED BUDGETED
1989 1991 ----- ----1990 ----1990 ----
PERSONNEL SERVICES
------------------
100.00 SALARIES AND WAGES $ 66,398 $ 85,208 $ 90,982 $ 94,164
102.00 EXTRA SERVICES 0 0 0 0
105.00 SOCIAL SECURITY TAXES 4,902 6,734 7,077 7,333
106.00 COST ALLOCATION 30,514 0 0 0
107.00 INSURANCE - LIFE 172 240 240 593
108.00 INSURANCE - HEALTH 3,451 5,158 5,158 5,158
108.01 INSURANCE -LTD 0 0 0 43
109.00 PENSION CONTRIBUTION 0 0 0 1,060
109.01 GENERAL PENSION 3,268 5,626 5,626 4,591
111.00 WORKERS COMPENSATION 2,265 6,468 6,468 4,568
TOTAL PERSONNEL SERVICES 110,970 __--109,434- ----115,551• ----117,510
----------
MATERIALS AND SUPPLIES
......................
200.00 OFFICE SUPPLIES & PRINTING 389 2,060 1,801 2,180
210.00 MINOR EQUIPMENT 291 485 444 503
------------ ............ ............ ............
TOTAL MATERIALS AND SUPPLIES 680 2,545 2,245 2,683
------------ "" "'..... ............ ............
CONTRACTUAL SERVICE
303.00 PUBLICATIONS AND DUES 404 560 520 600
304.00 TRAVEL AND TRAINING 2,516 3,600 2,500 3,600
311.01 INSURANCE -SELF 0 686 686 727
315.00 CONTRACT SERVICES 0 5,000 5,000 0
331.00 MOTOR POOL 7,239 8,549 8,549 4,275
331.01 REPLACEMENT CHARGES 0 0 0 7,724
399.00 COST ALLOCATION 0 39,449 39,449 37,242
900.00 MISCELLANEOUS EXPENSE -- ....0. -----_- 0 0
_ ----__- 0 -
TOTAL CONTRACTUAL SERVICE 10,159 57,844 56,704 54,168
............ ........................ ............
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE 28 82 82 175
402.00 RADIO MAINTENANCE 536 883 883 672
403.00 VEHICLES & EQUIPMENT MAINTENANCE 3,910 3,285 3,120 3,250
------------------------------------------------
TOTAL MAINTENANCE 4,474 4,250 4,085 4,097
........................ ..........-- ------------
TOTAL OPERATION & MAINTENANCE 126,283 174,073 178,585 178,458
BEFORE DEPRECIATION ------------- ------------
DEPRECIATION
800.00 DEPRECIATION EXPENSE 2_306 4. _130 4,130 4,130
TOTAL INSPECTION $ 128,589 $ 178,203 S 182,715 S 182,588
____________ ____________ ____________ ____________
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Program Concen. Code Enfor. Department Planning Management
Fund Management Division. Inspection
' Program Description
This program divided the city into 21 areas and each
parcel of land in each area will be inspected for code
and zoning violations to ensure compliance with all City
codes. This will take approximately eight years to
accomplish.
Program Analysis
' The Concentrated Code Enforcement Program divided the City
into 21 areas and every parcel of property in each area will
be inspected for code violations before we move to the next
area. The property inspector will work on this program 16
hours per week so it is estimated that it will take
approximately 8 years to cover the 40 plus square miles of
' Fayetteville. The inspections take considerable time because
an accurate plat is made of each property for future.
reference. The Concentrated Code Enforcement program is
working with the Community Development Program and offers
assistance to property owners who qualify.
Budgeted Estimated Budgeted
Program Staff . 1990 . 1990 1991
' Uniformed
Nonuniformed .40 .40 .40
' Part-time
Total .40 .40 .40
Program Expense
Personal Services $ 7,222 $ 9,252 $ 9,486
' Materials and Supplies 650 460 796
Contractual Service 9,783 9,968 9,106
Maintenance . 559 759 575
' Depreciation Expense 1,030 1,030 1,030
Capital -Miscellaneous 0 0 0
Total $ 19,244 $ 21,469 $ 20,993
1 Program Resources
Management Fund $ 19,244 $ 21,469 $ 20,993
I
' 263
Program CON. CODE ENFORCEMENT I Department PLANNING MANAGEMENT
Program Objectives
1. To attain a 37% voluntary complinance rate of Code and Zoning
violations resolved.
2. To respond to all inquires related to Concentrated Code
Enforcement within 8 hours.
3. To spend 832 hours inspecting and enforcing codes for 456
properties
Budgeted
Estimated
Budgeted
Performance Measures
1990
1990
1991
Demand
1. 40 square miles of
property
40
40
40
2. Public inquiries
3. Violations found
333
333
344
248
344
248
Workload
1. Number of properties
inspected
2. Prepare plats of
property
3. Violations issued
Productivity
1. Hours to make
inspections
2. Hours preparing plat
and issuing violation
notices
3. Hours responding to
public inquiries
4. Cost of inspection
and related work per
property
Effectiveness
1.Percent of violations
corrected voluntarily
2.Percent of inquiries
responded to within 8
hours
555
456
456
555
456
456
333
248
248
166 166 166
500 500 500
166 166 166
21 43 46
20% 37% 37%
100% 100% 100%
264
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' FUND 971 - MANAGEMENT PLANNING MANAGEMENT DEPARTMENT
' DIVISION 242 INSPECTION DIVISION
ACTIVITY 5 CONCENTRATED CODE ENFORCEMENT
ACTUAL BUDGETED REVISED BUDGETED
' PERSONNEL SERVICES 1989 1990 1990 1991
100.00 SALARIES AND WAGES $ 21,660 % 5,577 $ 7,471 $ 7,603
' 102.00 EXTRA SERVICES 0 0 0 0
105.00 SOCIAL SECURITY TAXES 1,611 436 572 585
106.00 COST ALLOCATION 10,035 0 0 0
' 107.00 INSURANCE - LIFE 67 22 22 48
108.00 INSURANCE - HEALTH 1,264 391 391 391
108.01 INSURANCE -LTD 0 0 0 43
109.01 GENERAL PENSION 929 368 368 456
' 111.00 WORKERS COMPENSATION - 893 428 - 428 360
TOTAL PERSONNEL SERVICES - 36,659 7,222 9,252 9,486
MATERIALS AND SUPPLIES
----------------------
200.00 OFFICE SUPPLIES & PRINTING 668 650 460 796
TOTAL MATERIALS AND SUPPLIES 668 650 460 796
' CONTRACTUAL SERVICE
301.00 PUBLIC NOTIFICATION . 0 100 -- - 100 _ 100
311.01 INSURANCE -SELF 0 686 686 728
315.00 CONTRACT SERVICES 198 0 0 0
331.00 MOTOR POOL 1,663 935 1,120 461
331.01 REPLACEMENT CHARGES 0 0 0 818
' -399.00 COST ALLOCATION 0 8,062 8,062 6,999
900.00 MISCELLANEOUS EXPENSE 0 0 0 0
------------------------------------------------
' TOTAL CONTRACTUAL SERVICE 1,861 9,783 9,968 - 9,106
MAINTENANCE
' 401.00 OFFICE MACHINE MAINTENANCE 28 82 62 175
402.00 RADIO MAINTENANCE 495 77 77 0
403.00 VEHICLES & EQUIPMENT MAINTENANCE 830 400 600 400
I.
TOTAL MAINTENANCE 1,353 559 759 575
------------------------------------------------
- TOTAL OPERATION•& MAINTENANCE 40,541 18,214 20,439 19,963
BEFORE DEPRECTION -•----
DEPRECIATION
"""'•""'
800.00 DEPRECIATION EXPENSE 0 1030 1030 1,030
TOTAL CODE ENFORCEMENT $ --__ 40,541 8 ---_-19,244 8 ___ -21,469 S :::::±e:
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265
Program: Administration I Department: Planning Management
Fund: General I Division: Parks & Recreation
Program Description:
Plan, schedule, budget, execute, monitor, and evaluate all
Parks and Recreation Division programs in the most efficient
and cost effective manner that meets the public's needs.
Administration will schedule park work and projects through the
Parks Maintenance Division.
To operate the concession stands at the athletic complexes
in the most efficient manner possible in order to produce
income to offset operational costs.
Program Analysis:
The primary focus of Parks Administration is to plan,
schedule, budget, execute, monitor and evaluate all Park and
Recreation services, facilities and programs. Specifically
provides support to the Parks and Recreation Advisory Board;
cooperates and coordinates facilities and programs with special
interest groups; and manages expanded programs and special
events with limited resources. Administration is responsible
for performing all necessary record keeping tasks that are
essential to the operations of the Parks and Recreation
Division. Parks Administration will manage and operate the
concession stands at Lake Fayetteville Park and Asbell Park to
give service and support to the athletic programs.
Program Staff
Uniformed
Nonuniformed
Part-time
Total
Program Expense
Budgeted
1990
3
1
4
Estimated
1990
3
1
4
Budgeted
1991
3
6
9
7
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Personnel Services
$ 69,032
$ 69,378
$ 79,750
Materials and Supplies
2,608
1,408
13,177
Contractual Service
34,551
32,972
38,945
Maintenance
355
355
1,768
Capital -Miscellaneous
1,548
1,548
Total
Program Resources
General Fund
$108,094
$108,094
$105,661
$105,661
$133,640
$133,640
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Program: Administration, Department: Planning Mgt.
1 r -
Program objectives:
1. To provide general administration for all Parks & Recreation
' services, programs, and facilities.
2. To provide staff support with agendas, minutes, and reports
to the Parks and Recreation Advisory Board on a bi-monthly
basis.
• 3. To provide coordination & preparation of Division budget.
• 4. To formulate policies for park staff, facilities & programs.
5. To promote Parks & Recreation programs and facilities
' through a public relations program.
6. To respond to citizen's inquiries and requests concerning
park facilities and programs.
7. To continue training of the Parks Division staff.
8. To hire and train five concession workers by April 1, 1991.
Budgeted Estimated Budgeted
' Performance Measures 1990 1990 1991
Demand
Ii. Full Time Employees 9 9 4
2. Contract Employees 2 2 2
3. Summer Part Time 34 34 30
' 4. Programs directly supervised 7 7 5
5. Safe, clean parks 25 25 26
6. Recreational prog. budgets 6 6 6
7. Special reports requested 12 12 12
' 8. Concession stands operated 2 2 2
Workload
Ii. Parks & Recreation Advisory
Board meetings, agenda
minutes 24 24 24
2. Pub. relations presentations 18 18 18
' 3. Concession stands (2) per
days maintained 160 160 160
4. Number of reports,
' schedules budgets 71 71 33
5. Recreational studies 4 4 4
' Productivity
i. Plan/schedule hours/month 106 106 106
2. Budget/CIP hours/month 106 106 106
3. Monitoring/evaluations
' hours/month 106 106 106
4. Secretarial services
hours/month 74 130 173
' 5. Daily hours of concession
operations 11 11 11
' Effectiveness
1. Objectives met 90% 92% 92%
2. Training sessions attended 3 4 3
3. Citizen's requests received 52 52 52
' 4. Income produced from
concession stands $16,515 $12,588 $15,000
' 267
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FUND 101 PLANNING MANAGEMENT DEPARTMENT
DIVISION 520 PARKS DIVISION
ACTIVITY 5 ADMINISTRATION PROGRAM
ACTUAL BUDGETED REVISED BUDGETED
1989 1990 1990 1991
------------------------------------------------
100.00 SALARIES AND WAGES $ 52,246 $ 55,624 $ 56,071 $ 66,542
102.00 EXTRA SERVICE LEGAL ETC 3,485 876 650 876
105.00 SOCIAL SECURITY TAXES 3,860 4,288 4,413 5,316
107.00 INSURANCE - LIFE 221 234 234 359
108.00 INSURANCE -HEALTH 3,525 3,746 3,746 3,746
108.01 LONG TERM DISABILITY 0 0 0 318
109.00 PENSION CONTRIBUTION 1,660 1,611 1,611 1,787
109.01 GENERAL PENSION 2,653 2,653 806
TOTAL PERSONNEL SERVICES ---- 64,997 ---- 69,032 -----69,378 79,750
MATERIALS AND SUPPLIES
......................
200.00 OFFICE SUPPLIES & PRINTING 3,392 1,908 1,328 1,020
208.00 CONCESSION SUPPLIES 0 0 0 12,157
210.00 MINOR EQUIPMENT 624 700 80 0
TOTAL MATERIALS AND SUPPLIES 4,016 2,608 ---1,408 13,177
CONTRACTUAL SERVICE
...................
301.00 PUBLIC NOTIFICATION 24 50 50 0
303.00 PUBLICATIONS AND DUES 265 488 408 582
304.00 TRAVEL AND TRAINING 2,311 3,580 3,000 3,645
310.01 TELEPHONE EXPENSE 1,013 1,070 1,116 1,172
311.00 INSURANCE -VEHICLES & BUILDING 190 190 190 190
314.00 PROFESSIONAL SERVICES 1,500 0 0 0
315.00 CONTRACT SERVICES 0 0 0 2,332
331.00 MOTOR POOL CHARGES 3,366 2,405 1,440 1,502
331.01 REPLACEMENT CHARGES 0 0 2,754
370.00 MANAGEMENT FEES 0 26,768 26,768 26,768
900.00 MISCELLANEOUS EXPENSE 147 0 0 0
TOTAL CONTRACTUAL SERVICE 8,816 34,551 32,972 38,945
............ ............ .......'--.. .-.......W..
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE 307 155 155 160
402.00 RADIO MAINTENANCE 0 0 0 108
403.00 VEHICLE & MACHINE MAINTENANCE 106 200 200 1,500
TOTAL MAINTENANCE 413 --------355 ---_----355 ------1,768-
CAPITAL - MISCELLANEOUS
-----
801.00 FIXED ASSETS 464 --- --1,548- ------1.548_ _---_- ---0-
TOTAL CAPITAL - MISCELLANEOUS 464 1,548 1,548 0
............ ........................ ............
TOTAL ADMINISTRATION $ 78,706 S 108,094 $ 105,661 $ 133,640
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Program: Swimming Pool Department: Planning Management
Fund: General per. Division:, Parks & Recreation
Program Description:
Provides swimming and swim instructional opportunities for
citizens of all ages at Wilson park Pool during the summer
season, in a controlled, yet safe environment.
E
1
Program Analysis:
Program emphasis in swim instruction for all ages. Recreation,
lap, water aerobics; and family nights are part of the
' activities offered to meet the requests.
Wading pools (2) are extensively used by individual families
and day care groups.
' Schedule pool to meet the needs of special interest groups
(i.e. scouts, daycamp, daycares, swim teams, and gatherings)
Provide a safe, sanitary environment for recreation swimming
Provide opportunities for swim instruction
' Provide a diversified program in order to attract all
interested citizens to participate.
Budgeted Estimated Budgeted
' Program Staff 1990 1990 1991
Uniformed
Nonuniformed
' Part-time (summer) 18.5 18.5 18.5
Total 18.5 18.5 18.5
Program Expense
Personnel Services $ 63,837 $ 51,110 $ 55,938
Materials and Supplies 22,565 18,701 19,505
Contractual Service 17,372 16,615 17,037
Maintenance 5,108 4,808 4,500
' Capital -Miscellaneous 0 1,577 0
Total $108,882 $ 92,811 $ 96,980
Program Resources
' General Fund $108,882 $ 92,811 $ 96,980
' 269
Program: Swimming Pool I Department: Planning Management
Program Objectives:
1. Hire and train pool managerial staff by May 17, 1991.
2. Hire, train, and Red Cross certify 12 lifeguards by May
25, 1991.
3. Maintenance preparation for pool opening to be completed
by Memorial Weekend 1991.
4. Aquatics program schedule by May 13, 1991.
5. To generate $50,000 in pool revenues in 1991.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
Days of swimming 98 91 91
Swim class enrollment 400 1,111 400
Workload
Hours of operation 1,075 1,078 1,075
Staff hours required to
operate pool 9,793 9,562 9,560
Swim class staff hours 70 140 70
Productivity
Cost per participant
$ 2.69
$
2.27
$
3.55
Cost per hour of operation
$10.85
$
9.38
$10.85
Cost per participant
minus revenues
$ 2.12
$
.66
$
2.12
Effectiveness
Total attendance
28,000
39,588
28,000
Number of accidents
10
10
10
% of Division Budget
13%
13%
23%
Revenue produced
$47,000
$63,661
$50,000
270
FUND -101 - GENERAL
PLANNING MANAGEMENT DEPARTMENT
DIVISION - 521
PARKS
DIVISION
ACTIVITY - 5
SWIMMING
POOL PROGRAM
ACTUAL
BUDGETED
REVISED
BUDGETED
1989
1990
-------------
1990
1991
100.00 SALARIES AND WAGES
------------
$ 36,421
$ 59,301
------------
$ 46,884
------------
$ 51,712
103.00 OVERTIME
255
0
0
0
105.00 SOCIAL SECURITY TAXES
0
4,536
4,226
4,226
---.----••--
TOTAL PERSONNEL SERVICES
------------
36,676
------------
------------
63,837
------------
........_...
51,110
-----------
55,938
------------
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING
416
473
211
320
203.00 CLEANING SUPPLIES
663
770
770
800
204.00 CHEMICALS
3,147
5,818
4,500
4,900
208.00 CONCESSION SUPPLIES
10,308
14,484
12,400
12,400
210.00 MINOR EQUIPMENT
556
1,020
820
- 1,085
TOTAL MATERIALS AND SUPPLIES
-----------
15,090
------------
22,565
------------
18,701
------------
19,505
CONTRACTUAL SERVICE
302.00 UNIFORMS AND PERSONAL EQUIPMENT
96
105
98
100
303.00 PUBLICATIONS & DUES
0
40
40
40
310.00 UTILITIES
8,238
8,500
8,500
8,500
310.01 TELEPHONE EXPENSE
568
950
950
950
311.00 INSURANCE - VEHICLES & BUILDINGS
132
455
- 655
122
311.01 INSURANCE - SELF
0
90
0
0
315.00 CONTRACT SERVICES
1,024
1,032
494
1,031
330.00 EQUIPMENT CHARGES
441
622
500
569
330.05 LABOR CHARGES
0
5,578
5,578
5,725
900.00 MISCELLANEOUS EXPENSE
10
0
0
0
TOTAL CONTRACTUAL SERVICE
10,509
____________
17,372
____________
16,615
17,037
MAINTENANCE
400.00 BUILDINGS & GROUND MAINTENANCE
3,146
4,758
4,708
4,400
401.00 OFFICE MACHINE MAINTENANCE
196
100
100
100
415.00 LANDSCAPE MAINTENANCE
0
250
0
0
TOTAL MAINTENANCE
------------------------
3,342
5,108
4,808
4,500
CAPITAL - MISCELLANEOUS
801.00 FIXED ASSETS
1,996
0
1,577
____________
0
____________
TOTAL CAPITAL - MISCELLANEOUS
____________
1,996
____________
0
1,577
0
____________
____________
____________
____________
TOTAL SWIMMING POOL PROGRAM
$ 67,613
$ 108,882
$ 92,811
$ 96,980
271
Program: Athletic Programs I Department: Planning Management
Fund: General Division: Parks & Recreation
Program Description:
Provide recreational opportunities for individuals through
sports leagues, clinics, summer playgrounds, and instructional
programs.
Program Analysis:
Conduct sports leagues for youth and adult in basketball,
softball, volleyball, and tennis.
Provide summer recreation programs for youth at Asbell and
Jefferson Parks.
Provide instruction in aerobics, dance, and martial arts.
Cooperate with hobby groups to meet needs for programs and
facilities.
Program Staff
Uniformed
Nonuniformed
Part-time
Total
Program Expense
Personnel Services
Materials and Supplies
Contractual Service
Maintenance
Capital -Miscellaneous
Budgeted Estimated Budgeted
1990 1990 1991
2 2 2
6 5 6
8 7 8
$35,911 $35,347 $34,658
430 430 430
Total $36,341 $35,777 $35,088
Program Resources
General Fund $36,341 $35,777 $35,088
272
Program: Athletic Programs Department: Planning Management
Program Objectives:
Plan, promote, and schedule softball leagues by April 1, 1991.
Plan, promote, and schedule coed volleyball by January 4, 1991.
Hire instructors and schedule summer recreational programs
by June 1, 1991.
Performance Measures
Demand
Adult sports (teams)
Classes - Tennis
Dance
Martial Arts
Aerobics
Summer Playground
Arts & Crafts
Workload
Number of Participants:
Adult Sports
4,100
4,270
4,270
Tennis
120
159
130
Dance
181
168
170
Playground
75
75
75
Martial Arts
120
180
180
Aerobics
35
30
30
Arts & Crafts
1000
1008
1008
Conduct special events
4
4
4
Budgeted Estimated Budgeted
1990 1990 1991
231 240 240.
2 3 3
2 2 2
6 6 •6
6. 4 4
10 wks 10 wks 10 wks
10 wks 10 wks 10 wks
Productivity
Average Cost per team $160.00 $128.00 $150.00
Average Cost per participant $ 7.20 $ 7.15 $ 7.20
Effectiveness
Division Budget
Maintain or increase the level
of participation
5% 5% 5%
5,631 5,890 5,890
273
FUND 101 - GENERAL
PLANNING MANAGEMENT DEPARTMENT
DIVISION - 522
PARKS DIVISION
ACTIVITY - 5
ATHLETICS PROGRAM
ACTUAL
BUDGETED
REVISED
BUDGETED
1989
1990
1990
1991
............
............
............
. ..."..'-__
100.00 SALARIES AND WAGES
$ 22,593
$ 30,967
$ 22,997
$ 30,270
102.00 EXTRA SERVICES
0
3,100
3,400
105.00 SOCIAL SECURITY TAXES
1,698
2,463
1,766
2,371
107.00 INSURANCE - LIFE
90
130
136
55
108.00 INSURANCE -HEALTH
1,302
1,385
1,335
1,385
108.01 LONG TERM DISABILITY
0
0
0
49
109.00 PENSION CONTRIBUTION
464
1,570
464
528
. ...........
............
............
............
TOTAL PERSONNEL SERVICES
26,147
39,615
30,098
34,658
............
............
............
............
MATERIALS AND SUPPLIES
___
200.00 OFFICE SUPPLIES & PRINTING
169
195
195
195
210.00 MINOR EQUIPMENT
0
235
231
235
- -----------
------------
------------
------------
TOTAL MATERIALS AND SUPPLIES
169
430
426
430
____________
____________
____________
____________
CONTRACTUAL SERVICE
...................
300.05 LABOR CHARGES
0
0
0
0
900.00 MISCELLANEOUS EXPENSE
294
0
0
0
------------
------------
------------
------------
TOTAL CONTRACTUAL SERVICE
294
0
0
0
............
............
............
............
TOTAL ATHLETICS PROGRAM
$ 26,610
$ 40,045
S 30,524
S 35,088
274
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Program:Recr. Transfers , Department: Planning Management
' Fund: General If Division: Parks and Recreation
' Program Description:
Provide secondary funding for the Youth and Adult Centers and
Square Gardens. Each Agency has a volunteer Board of Directors
and generate a large portion of their operating funds.
1
Program Analysis:
Provide financial assistance to agencies that provide services
to Youth and Adults.
' Provide financial support to Downtown Fayetteville Unlimited
in order to enhance the beauty and attraction of Downtown
Fayetteville by maintaining the Square Gardening.
1
Budgeted Estimated Budgeted
' Program Staff 1990 1990 1991
Uniformed
Nonuniformed
Part-time
Total 0 0 0
Program Expense
Personnel Services
Materials and Supplies
Contractual Service
t Maintenance
• Capital -Miscellaneous
Transfer $141,335 $140,273 $118,453
' Total $141,335 $140,273 $118,453
Program Resources
General Fund $141,335 $140,273 $118,453
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Program:Recreational Transfers) Department: Planning Management
Program Objectives:
1. To issue monthly revenue checks to the Youth Center, Adult
Center, and Downtown Fayetteville Unlimited. (36 checks)
2. To meet with Agency Boards and/or staff 20 times annually.
Budgeted
Performance Measures 1990
Demand
Youth Center memberships:
1. Youth 2,000
2. Adult 200
3. Families 800
Adult Center membership 350
Adult Center attendance 23,000
Youth Center attendance 180,000
Workload
Hours of Youth Center operation 4,138
Hours of Adult Center operation 2,080
Productivity
Cost per FYC member
Cost per Adult member
Adult Center cost per visit
Youth Center cost per visit
$ 24.44
71.43
1.09
.41
Estimated Budgeted
1990 1991
2,750
175
325
163
32,297
180,000
4,138
2,080
$ 22.56
153.38
.78
.49
2,750
200
600
200
33,000
180,000
4,138
2,080
$ 20.52
130.00
.76
.42
Effectiveness
%
Youth Center Budget
21%
21%
21%
%
Adult Center Budget
44%
44%
44%
%
DFU Flower Garden Budget
50%
50%
50%
%
of Division Budget
14%
14%
28%
276
FUND 101 - GENERAL _
PLANNING MANAGEMENT DEPARTMENT
DIVISION - 523
PARKS
DIVISION
ACTIVITY - 5
RECREATION CENTER -TRANSFERS
PROGRAM
ACTUAL
BUDGETED
REVISED
BUDGETED
1989
1990
1990
1991
338.00 AIR MUSEUM EXPENSE
------------
$ 7,000
------------
$ 27,718
------------
8
26,656
------------
S 1,700
311.01 INSURANCE -SELF
5,000
0
0
0
413.00 TRANS. FOR SQUARE GARDEN MAINT.
15,300
15,300
15,300
13,770
618.00 TRANS. FOR YOUTH & ADULT CENTER
94,133
98,317
98,317
102,983
TOTAL RECREATION CENTER
------------
$ 121,433
------------------------------------------------
------------
S 141,335
------------
S 140,273
------------
$ 118,453
277
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Program: Public Library I Department: Planning Management
Fund: General I Division: Parks & Recreation
Program Description: To make readily available to residents of
the City of Fayetteville and other patrons of the Ozarks
Regional System a variety of materials and services designed to
meet the informational, educational, and recreational needs of
the community. This is achieved through a program of 6
components: Administration/Technical Services, Circulation,
Adult Services, Children Services, Reference, and Genealogy.
Program Analysis: Growth of the Fayetteville Public Library
physical plant, technological services, and staffing levels in
order to meet the needs of the community continue to form the
emphasis of the budget in 1991. the anticipated 1990 expansion
and accompanying relief from existing space problems and
staffing/service level demands have not been forthcoming as the
CIP calendar has been extended and program resources were
uncertain.
Patrons enthusiasm in basic services/holdings, childrens
programs, and genealogy collection increases. Lack of funding
and overextended staff precluded meeting growing requests for
these services and expansion of new collections such as young
adults, beginning adult readers, recorded books, and videos.
Program -wide data analysis confirmed the 1989 projections of
our performance measures, This charges the library to provide
services at or above the current level to meet both community
demands and professional library standards.
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Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 15.1 FTE 13.5 FTE 15.4 FTE
Part-time
Total 15.1 FTE 13.5 FTE 15.4 FTE
Program Expense
Personnel Services $265,344 $271,703 $326,218
Materials and Supplies 9,543 9,543 10,155
Contractual Service 127,241 127,225 78,892
Maintenance 10,290 9,290 10,700
Capital -Miscellaneous
Total $412,418 $417,761 $425,965 ,
Program Resources
General Fund $215,640 $211,109 $206,055
Other 196,778 206,652 219,910
H
278
Program: Public Library Department: Parks & Recreation
Program Objectives: :4
1. To maintain the level&of 100% quality services provided by all
' six library components to their patron groups.
2. To increase availability of services as a result of expansion
remodeling and new technology via 6 -phase Capital Improvements
Program.
' 3. To continue daily, weekly, monthly, and annual assessment and
analysis of services to use in long-range planning and
implementation of performance measures and standards.
' 4. To develop and encourage, on a monthly schedule, public
awareness of the resources and needs of the library and
acknowledge citizen support of contributions and time.
' Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
' Demand
1. Service area population 64,308 65,155 66,063
2. Circulation per capita 7 7 7
3. Holdings per capita 4 4 4
4. Hours open yearly 2600 2600 2600
5. Library visits per capita 3 3 3
6. In -library materials use p/c 1.5 1.5 1.5
7. Library registration as a %
• of population 30% 30% 30%
8. Fiscal support per capital $10.00 $10.00 $10.00
' Workload
1. Hours open 2912 2912 2912
' 2. Library visits per day 630/day 630/day 691/day
3. Reference transactions yearly 11,648 20,384 28,444
4. Circulation yearly 235,503 235,503 262,156
5. Program. attendance monthly 900/mo 950/mo 975/mo
6. In -library materials use yrly 357,020 357,020 361,483
7. Circulation per FTE yearly 15,596 17,445 15,598
8. Overdues processed monthly 300/mo 425/mo 425/mo
' Productivity
1. Registrations as a % of pop. 71% 75% 79%
2. Holdings per capita 1.27 1.29 1.32
3. Circulation per capita 3.5 3.5 3.9
4. Reference assistance hourly 4/hour 7/hour 10/hour
5. In -lib. mat. use per capita 5.4 5.4 5.4
'• 6. Library visits per capita 2.3 2.9 3.2
7. Program attendance per capita .2 .2 .2
' Effectiveness
1. Full Time Equivalent staff 15.1 13.5 15.4
2. Reference transaction per cap .2 .3 .4
3. Reference completion rate 91% 94% 96%
'
4. Requests processed monthly 130/mo 397/mo 400/mo
5. % requests filled w/in 30 day 50% 78% 78%
6. Guideline of .7 sq ft per cap .29 .29 .34
' 7. City fiscal support per cap 3.40 3.21 3.09
' 279
FUND 101 - GENERAL PLANNING MANAGEMENT DEPARTMENT
DIVISION - 524 PARKS DIVISION
ACTIVITY - 5 LIBRARY PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
-----------------------------------------------
CONTRACTUAL SERVICE
...................
311.00 INSURANCE -VEHICLES & BUILDING
$ 2,022
$ 1,350
$ 2,094
$ 2,100
____________
____________
____________
____________
TOTAL CONTRACTUAL SERVICES
2,022
1,350
2,094
2,100
____________
____________
____________
____________
TRANSFERS
620.00 TRANSFER TO LIBRARY BOARD
213,618
213,618
209,015
203,955
804.00 TRANS TO LIBRARY BOARD BUILDING
0
0
0
0
_ ___________
____________
____________
____________
TOTAL TRANSFERS
213,618
213,618
209,015
203,955
TOTAL LIBRARY PROGRAM
____________
$ 215,640
____________
$ 214,968
____________
$ 211,109
____________
S 206,055
Program: Lake Maintenance Department:' Planning Management
Fund: General Division: Parks Maintenance
_ r
Program Description:
Operate, manage, and maintain Lake Fayetteville, Lake
Sequoyah, and Lake Wilson.
To provide support services at the takes to meet the public's
needs.
Program Analysis:
Annually contract Boatdock Operators for Lake Fayetteville
and Lake Sequoyah
Monitor the boatdock operations including stall rentals,
boat storage, and fishing/boating permits.
Program Staff
Uniformed
Nonuniformed
Part-time
Total
Program Expense
Personnel Services
Materials and Supplies
Contractual Service
Maintenance
Capital -Miscellaneous
Total.
Program Resources
General Fund
Budgeted Estimated Budgeted
1990 1990 1991
6 6 6 (5%)
3 3 3 (5%)
9 9 9
$ 2,170 $ 1,315 $ 1,290
53,947 53,298 54,481
7,060 6,110 1,645
0 1,424 0
$63,177 $62,147 $ 57,416
$63,177 $62,147 $ 57,416
281
Program: Lake Maintenance I Department: Planning Management
Program Objectives:
Meet weekly with the Boatdock operators. (48 weeks)
Monitor weekly reports from Lake Fayetteville. (48 weeks)
Monitor monthly reports from Lake Sequoyah. (12 reports)
Inspect Lake Wilson Park six times annually.
Meet with the Arkansas Game and Fish Wardens annually.
Sell 10,500 Daily/Season Fishing Permits at Lake Fayetteville
in 1991.
Sell 5,226 Daily/Season Fishing Permits at Lake Sequoyah
in 1991.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
Lakes Owned 3 3 3
operating Days 343 343 343
Restock Fish 2 2 2
IDaily Fishing Permits
Lake Fayetteville 6,757 9,992 10,000
Lake Sequoyah 3,837 4,873 4,873
#Season Fishing Permits
Lake Fayetteville 496 495 500
Lake Sequoyah 379 353 353
#Boat Stalls
Lake Fayetteville 35 35 55
Lake Sequoyah 72 72 72
Workload
Hours of operation daily (avg) 12 12 12
Hours of operation annually. 4,116 4,116 4,116
float stall rented
Lake Fayetteville 35 35 55
Lake Sequoyah 38 38 38
Productivity
Cost per lake:
Fayetteville $28,000 $25,634 $28,408
Sequoyah 28,858 29,573 28,508
Wilson 2,000 0 500
Cost per participant:
Lake Fayetteville $3.86 $2.44 $2.70
Lake Sequoyah $6.84 $5.65 $5.45 '
Effectiveness
% Park Budget 8% 8% 13%
Actual Income generated:
Lake Fayetteville $20,000 $21,346 $35,822
Lake Sequoyah 11,000 9,656 18,218
Lake Wilson 1,200 1,200 1,200
Costs after income:
Lake Fayetteville ($ 8,000) ($ 4,288) $ 7,414
Lake Sequoyah ($17,858) ($19,917) ($10,282)
Lake Wilson ($ 800) $ 1,200 $ 700
I
a
FUND 101 - GENERAL
PLANNING MANAGEMENT DEPARTMENT
DIVISION - 525
PARKS DIVISION
ACTIVITY - 5
LAKE MAINTENANCE PROGRAM
ACTUAL
BUDGETED
REVISED
BUDGETED
1989
1990
1990
1991
100.00 SALARIES AND WAGES
____________
S 4,929$
____________
0
____________
$ 0
'---'------'
S 0
103.00 OVERTIME
0
0
0
0
105.00 SOCIAL SECURITY TAXES
0
0
0
0
107.00 INSURANCE - LIFE
0
0
0
0
108.00 INSURANCE -HEALTH
0
0
0
0
109.00 PENSION CONTRIBUTION
0
0
0
0
TOTAL PERSONNEL SERVICES
4,929
0,
0
0
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING -
632
630
0
640
203.00 CLEANING SUPPLIES
211
500
500
500
210.00 MINOR EQUIPMENT
567
1,040
815
150
-------------------------------------------
TOTAL MATERIALS AND SUPPLIES
1,410
____________
2,170
____________
1,315
____________
1,290
____________
CONTRACTUAL SERVICE
310.00 UTILITIES
3,767
4,600
4,000
4,470
.310.01 TELEPHONE EXPENSE
705
762
762
800
311.00 INSURANCE -VEHICLES & BUILDING
561
452
452
520
315.00 CONTRACT SERVICES
36,857,
37,922
37,873
39,767
330.00 EQUIPMENT CHARGES
2,474
1,690
1,690
1,734
330.05 LABOR CHARGES
0
8,521
8,521
7,190
900.00 MISCELLANEOUS EXPENSE
.10
0
0
0
TOTAL CONTRACTUAL SERVICE
____________
44,374
____________
53,947
____________
53,298
_____
54,481
MAINTENANCE
400.00 BUILDINGS AND GROUNDS MAINTENANCE
2,732
6,960
6,010
1,545
407.00 MAINTENANCE OF SMALL EQUIPMENT
0
100
100
100
____________
TOTAL MAINTENANCE
-------------------------------------------------
____________
2,732
____________
7,060
____________
6,110
1,645
CAPITAL - MISCELLANEOUS
801.00 FIXED ASSETS
0
0
- 794
0
804.00 BUILDING COSTS
0
0
630
0
TOTAL CAPITAL - MISCELLANEOUS
0
0
1,424
0
____________
TOTAL LAKE MAINTENANCE -
____________
$ 53,445
____________
S 63,177
____________
____________
$ 62,147
S 57,416
283
I
PUBLIC WORKS' DEPARTMENT
Estimated 1990 expenditures are projected to be $4,961,955 less than the 1990 budgeted
expenditures. The primary reason behind this difference is the fact that there was approximately
$3.5 million in capital that was budgeted and not spent in 1990. In addition, roughly $1.0
million less in street maintenance and sewer maintenance was completed than budgeted.
The 1991 proposed budget is $2,805,866 less than the 1990 budget. The major reductions
include approximately $1.2 million less for street maintenance, $1.7 million less for water
• capital projects, and $1.5 million less for sewer capital projects. These reductions have been
' partially offset by a $831,700 projected increase for water purchases, and a $331,317 increase
in Airport capital. The 1991 budget also reflects approximately $6.2 million for capital project
funding in the operational budgets.
The Public Works Department has undergone a reorganization which basically resulted in
transferring the Parks & Recreation division to the Planning Management Department and
' moving the City Engineering division to the Public Works Department. In addition, the position
of Transportation Manager has been reclassified to Operations Manager. This position will now
be responsible for supervising the day-to-day operations of the following divisions: Water,
' Sewer, Street, Traffic, Parks Maintenance, and Solid Waste. The remaining divisions
(Engineering, and Wastewater Treatment) will report directly to the Public Works Director with
the exception of the Airport division, which will report to the newly created Airport Board and
the City Manager.
Some of the major projects planned for this department in 1991 are: implementation of numerous
projects listed in the Captial Improvements Program, continued development and implementation
of the City's recycling and composting programs, to increase public awareness concerning right-
of-way maintenance, to complete construction of a solid waste transfer station, continue sewer
system rehabilitation, 'to begin construction of a parallel 36" water line, and to install new traffic
signals.
I.
• 1990 1991
BUDGETED PROPOSED DIFFERENCE
EXPENDITURES EXPENDITURES
---------- ---------- ----------
Personnel Services $ 1,834,883 $ 1,700,398 $ (134,485)
Materials and Supplies 419,489 461,467 41,978
Contractual Services 14,652,325 15,270,825 618,500
Maintenance 225,564 238,035 12,471
'• Depreciation 4,351,868 4,424,864 72,996
Debt Service 435,302 347,756 (87,546)
Transfers 0 0 0
' Capital 9,492,962 6,163,182 (3,329,780)
------------------------------
TOTAL $ 31,412,393 $ 28,606,527 $ (2,805,866)
--------- ---------- -------
I 4
I
PUBLIC WORKS DEPARTMENT
PROGRAM SUMMARY
PROGRAM
Program
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
NUMBER
Name
1989
1990
----------
1990
---------
1991
----------
----
---------------------------------
PUBLIC WORKS DIRECTOR DIVISION
----------
244
Public Works Director
$ 69,534 $
145,999 $
95,285 $
151,181
245
Operations Manager
0
60,959
51,648
66,338
__--
TOTAL PUBLIC WORKS DIRECTOR
--_--69,534
---- 206,958
---- 146,933
----------
217,519
----------
ENGINEERING DIVISION
----------
----------
222
Operations & Admin.
235,390
250,539
220,579
223,433
221
Plans & Specification
122,784
120,061
114,102
99,567
223
Right of Way
49,470
35,052
36,112
35,871
224
Public Construction
45,218
122,834
58,984
125,051
225
Information Management
0
0
0
73,911
TOTAL ENGINEERING DIVISION
---------------------------------------
452,862
528,486
----------
429,777
-------
557,833
----------
WATER SUPPLY DIVISION
----------
380
Water Purchased
2,199,706
3,109,600
3,071,937
4,022,300
TOTAL WATER SUPPLY DIVISION
----------
2,199,706
----------
3,109,600
----------
3,071,937
---------'
4,022,300
AIRPORT DIVISION
390
Administration
330,166
296,447
271,914
349,925
391
Janitorial
68,621
79,010
74,629
78,068
392
BuIlding & Grounds Maintenance
663,924
751,954
743,392
757,116
393
Capital Expenditures
562.998
2.212,424
646,494
2,543,741
TOTAL AIRPORT DIVISION
----------
1,625,709
----------
3,339,835
----------
1,736,429
--------'
3,728,850
STREET DIVISION
410
Street Maintenance Administration
288,560
604,345
500,959
427,150
411
Maint.of Rght of Way
150,514
184,856
100,138
53,160
412
Street Maintennce
658,831
1,764,125
1,544,313
891,054
413
Drainage Maintenance
186,876
253,937
178,504
284,886
TOTAL STREET DIVISION
---------- ----------
1,284,781
----------
2,807,263
----------
2,323,914
1,656,250
TRANSMISSION & DISTRIBUTION DIVISION
400
Water Administration
0
0
0
2,167,988
431
Water Mains Maintenance
618,256
608,345
606,105
643,966
432
Fire Hydrants&Valdes
94,495
87,273
87,273
120,016
433
Tank Maintennce
36,040
110,100
110,100
12,666
434
Pumping Equipment Maintenance
51,701
45,431
45,431
47,326
435
Meter Maintenance
70,458
109,359
94,861
112,212
437
Maintenance of Dams
28,767
29,311
29,311
29,380
438
Growth Area Mains Maintenance
25,689
30,289
28,457
30,874
439
Maintenance Farmington & Greenland
16,144
---------- ----------
21,831
----------
15,857
21,358
------
TOTAL TRANSMISSION & DISTRIBUTION
941,550
1,041,939
1,017,395
3,185,786
SEWER MAINTENANCE & COLLECTION DIVISION
401
Sewer Administration
0
0
0
1,267,726
441
Sewer Main Maintenance
681,898
1,073,365
830,432
1,069,941
444
Maintenance Farmington & Greenland
4,932
18,745
8,793
14,173
TOTALSEWERMAINTB4ANCE&COLLECTION
-----------------
686,830
---------
1,092,110
839,225
----------
2,351,840
WATER & SEWER DIVISION
471
Administration
1,081,989
3,095,971
2,964,482
0
TOTALWATER&SEWER
__________ __________
1,081,989
3,095,971
__________
2,964,482
_________-
0
285
PUBLIC WORKS DEPARTMENT PROGRAM SUMMARY
PROGRAM
Program
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
NUMBER
Name
1989
1990
1990
1991
SOLID WASTE DIVISION
500
Operations & Admin.
662,984
706,516
831,542
973,334
501
Commercial Pickup
208,400
237,170
249,431
921,370
502
Residential Pickup
717,949
625,810
559,405
989,972
504
Landfill
756,411
958,508
902,733
0
505
Recycling
297,282
302,000
256,790
338,360
TOTAL SOLID WASTE DIVISION
2,643,026
2,830,004
2,799,901
3,223,036
POLLUTION CONTROL PLANT DIVISION
510
Administration
4,989,143
5,193,058
5,160,364
5,205,063
TOTAL POLLUTION CONTROL PLANT
4,989,143
5,193,058
5,160,364
5,205,063
PARKS MAINTENANCE DIVISION:
526
ParkMaintenance
224,905
216,072
198,983
176,606
527
Ballfield Maintenance
_ 117,027
148,471
138,828
110,840
TOTAL PARKS DIVISION
----------------------------------------
341,932 -
366,543
337,811
287,446
TRAFFIC DIVISION
530
Administration & Enforcement
45,421
86,939
76,087
72,381
531 •
Engineering & Planning
46,004
47,316
45,019
45,525
532
Traffic Control & Parking Meter
128,730
147,849
147,066
149,303
TOTALTRAFFIC DIVISION
220,155
282,104
268,172
267,209
STREET DIVISION
550
Street Construction
173,997
210,000
109,951
0
552
Construction of Drainage Structures
5,735
80,000
0
80,000
TOTAL STREET DIVISION
179,732
290,000
109,951
80,000
TRANSMISSION & DISTRUBITION
560
Water Mains Construction Program
0
3,262,831
1,972,317
1,447,775
561
Capital Expenditures _
0
62,920
20,790
91,500
562
Water Connections
0
142,301
104,181
124,426
563
Rural Water Connections
0
13,815
12,249
_ 16,090
TOTAL TRANSMISSION & DISTRUBTION
0
3,481,867
2,109,537
1,679,791
SEWER MAINTENANCE & COLLECTION DIVISION
570
Sewer Mains Construciton
.0
3,086,529
2,512,200
1,508,320
571
Capital Expenditures
0
152,180
145,300
26,625
572
Sewer Connections
0
98,196
.69,749
82,205
580
WWTP Capital
0
0
0
201,500
TOTAL.SEWER MAINTENACE & COLLECTION
0
-
3,336,905
2,727,249
1,818,650
WATER & SEWER DIVISION
680
Debt Service
453,653
409,750
407,361
324,954
---------------------------------------
TOTAL WATER & SEWER DIVISION
453,653
409,750
407,361
324,954
TOTAL PUBLIC WORKS DEPARTMENT $
17,170,602 $
31,412,393 $
26,450,438 $
28,606,527
286
I
DEPARTMENT: PUBLIC WORKS
PERSONNEL SUMMARY
H
1988 1989 1990 1991
TITLE EMPLOYEES EMPLOYEES EMPLOYEES EMPLOYEES
-------------------------------------------------
Public Works Director 1.00 1.00 1.00 1.00
Asst. Public Works Director 1.00 1.00 0.00 0.00
Operations Manager 0.00 0.00 0.00 1.00
Administrative Analyst 0.00 0.00 0.00 1.00
Airport Manager 1.00 1.00 1.00 1.00
Assistant Airport Manager 1.00 1.00 1.00 1.00
Public Works Analyst 0.00 0.00 0.00 1.00
Sewer System Maint. Superintendent 0.00 0.00 0.00 1.00
Solid Waste Administrator 1.00 1.00 1.00 1.00
Solid Waste Operations Chief 1.00 1.00 1.00 1.00
Street Maint. Superintendent 1.00 1.00 1.00 1.00
Traffic Superintendent 1.00 1.00 1.00 1.00
Waste Reduction Coordinator 0.00 1.00 1.00 1.00
Water System Maint. Superintendent 0.00 0.00 0.00 1.00
Airport Maintenance Worker II 0.00 0.00 0.00 3.00
Airport Maintenance Worker III 0.00 0.00 0.00 1.00
Maintenance Worker I 19.00 21.00 22.00 1.00
Maintenance Worker II 11.00 13.00 14.00 10.00
Maintenance Worker III 6.00 7.00 7.00 13.00
Maintenance Worker IV 0.00 0.00 0.00 16.00
Sewer Maintenance Tech I 0.00 0.00 0.00 1.00
Crew Worker 0.00 0.00 0.00 3.50
Crew Leader 12.00 11.00 12.00 12.00
Data Clerk 0.00 0.00 0.00 1.00
Field Service Representative 0.00 1.00 1.00 1.00
PW Computer Tech 0.00 0.00 0.00 1.00
PW Maintenance Clerk 0.00 0.00 0.25 1.00
Warehouse Attendant 1.00 1.00 1.00 1.00
Sanitation Lead Worker 11.00 11.00 11.00 9.00
Sanitation Truck Driver 11.00 11.00 11.00 6.50
Tender Truck Operator 5.00 5.00 5.00 5.00
Traffic Signal Technician 0.00 0.00 0.00 1.00
Traffic Control Technician 0.00 0.00 0.00 1.00
Transportation Manager 0.00 0.00 1.00 0.00
Parks & Recreation Director 1.00 1.00 1.00 0.00
Asst. Parks & Rec. Director 1.00 1.00 1.00 0.00
Parks Maintenance Supervisor 0.00 0.00 0.00 1.00
Horticulturist 1.00 1.00 1.00 0.00
Program Director — Athletics 1.00 1.00 1.00 0.00
Clerk/Typist 2.00 3.00 2.00 1.00
Sr. Clerk/Typist 0.00 0.00 1.00 1.00
Head Airport Custodian 1.00 1.00 1.00 0.00
Custodian 1.00 1.00 1.00 0.00
Project Coordinator 1.00 0.00 0.00 0.00
Utilities Superintendent 1.00 1.00 1.00 0.00
Utility Services Manager 0.00 0.00 1.00 0.00
287
I
DEPARTMENT: PUBLIC WORKS
PERSONNEL SUMMARY
1
1 TITLE
Laborer
1 Asst. Maint. Superintendent
Receptionist/Bookkeeper
Dock Operator
Asst. Utilities Superintendent
1 Pump Station Maintenance Chief
Secretary
Engineering Technician II
1 PW Project Inspector
Land Agent/Building Inspector
Senior Drafter
1 Engineering Technician I
City Engineer
Staff Engineer
Project Manager
1 Drafter I
Parking Enforcement (Part Time)
TOTAL PERMANENT POSITIONS
J
J
1
J
I
I
1988
1989
1990
1991
EMPLOYEES
EMPLOYEES
EMPLOYEES
EMPLOYEES
5.00
4.00
4.00
0.00
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
2.00
0.00
0.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
2.00
2.00
1.50
2.00
0.00
0.00
1.00
1.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.70
0.00
0.00
0.00
1.00
2.00
4.00
4.00
1.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
2.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
1.00
1.00
1.00
1.00
1.00
109.00
114.00
117.75
116.70
PART TIME/TEMPORARY POSITIONS (Not Graded/Not Part of Pay Plan)
1988
1989
1990
1991
TITLE
EMPLOYEES
EMPLOYEES
EMPLOYEES
EMPLOYEES
-----------------
Aquatics Director
1.00
1.00
1.00
Arts & Crafts Instructor
1.00
1.00
1.00
Assistant Pool Manager
1.00
1.00
1.00
Basket Attendant
2.00
2.00
0.00
Batting Cage Attendant
1.00
1.00
1.00
Cashier
2.00
2.00
2.00
Children's Theater Supervisor
1.00
0.00
0.00
Concession Manager
2.00
2.00
1.00
Concession Worker
7.50
7.50
8.50
Groundskeeper (Summer)
6.00
6.00
6.00
0.25
Ballfield Maint. (Summer)
0.00
0.00
0.00
Laborer (Summer)
1.00
5.00
6.00
1.00
Lifeguard Instructor
8.50
8.50
11.00
Playground Supervisor
2.00
2.00
2.00
Pool Manager
1.00
1.00
1.00
R -O —W Maint. Worker (Part Time)
2.00
2.00
2.00
Special Programs Supervisor
1.00
1.00
1.00
Tennis Intructor
1.00
1.00
1.00
Trip Supervisor
1.00
1.00
1.00
Dance Instructor
0.00
0.00
1.00
Parks Maintenance
6.00
Traffic Tech I
0.00
0.00
0.50
1.00
TOTAL PART TIME/TEMPORARY
-------------------------------
42.00
45.00
48.00
8.25
nA
t
' Program: Public Works Dir. Department: Public Works
Fund: Management Division: Public Works Director
Program Description
To manage and oversee the overall development and
implementation of policies and procedures in the Public Works
' Department. To provide the proper utility services and
transportation needs to the citizens of Fayetteville and
develop the skills and professional needs of the Department.
Program Analysis
The primary duties of the Public Works Director are to
effectively direct and coordinate the eight divisions in the
'
Department and to ensure the maximum service to the public.
Also, to functions as an advisor to the City Manager and various
boards on infrastructure needs and condition.
' The Public Works Analysts position is funded through the Public
Works Director's program. This position will continue to
' manage the Work Order and Maintenance Management systems, to
ensure they are being utilized to their fullest potential.
This position will also ensure that the Public Works Performance
Standards are. being used effectively by the Public Works
' Divisions. This position will assist the Director in various
other areas, as assigned.
' Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed
Nonuniformed -• 2 2. 2
Part-time
Total 2 2 2
Program Expense
' Personnel Services $ 90,367 $ 59,865 $ 95,703
Materials and Supplies 4,800 3,175 4,150
' Contractual Service 49,182 31,335 49,413
Maintenance 1,650 910 1,915
Capital -Miscellaneous 0 0 0
ITotal $ 145,999 $ 95,285 $ 151,181
I. Program Resources
General Fund $ 145,999 $ 95,285 $ 151,181
290
Program: Public Works Director I
Department: Public Works
Program Objectives
1. To oversee the management of the Public Works Department
2. To set standards and Quality Control for Public Works
Operations
3. To represent the Public Works Divisions at the City Board
meetings, the Parks Board meetings, and various community
meetings, and to respond to the media
4. To coordinate special projects requested by the City Board
5. To provide support to the City Manager's office
Performance Measures
Demand
1. Divisions directly supervised
2. Staff meetings
3. Special request for info.
from Board of Directors
4. Population served
5. Monthly reports to the
City Manager
Workload
1. Special projects
2. Significant community issues
3. Number of divisions in
Public Works
Productivity
1. % of program objectives
accomplished
2. % of community issues
resolved
3. % of Department objectives
accomplished
Effectiveness
1. % of citizen requests
completed within 10 days
2. % of City Board correspon-
dence completed within 10
days
I
I
I
I
Budgeted Estimated Budgeted
1990 1989 1990
8 8 8
208 208 208
24 24 24
48,706 48,706 49,485
12 12 12
I
I
I
5 5 5 '
4 4 4
8 8 8
I
H
95% 95% 95%
70% 70% 70% '
85% 85% 85%
95% 95% 95%
99% 99% 99%
TI
I
I
I
I
291
El
err _�i .ue .y
FUND 971 - MANAGEMENT j)f.-PUBLIC WORKS DEPARTMENT.
DIVISION 244 ••PUBLICWORKS DIRECTOR DIVISION
ACTIVITY 5 DIRECTOR PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
' PERSONNEL SERVICES ------------------
100.00 SALARIES AND WAGES $ 44,295 $ 62,700 S 49,924 $ 75,276
100.01 SALARY CONTINGENCY 0 10,980 D 5,325
103.00 OVERTIME 0 924 105 0
105.00 SOCIAL SECURITY TAXES 3,492 5,181 4,062 6,144
107.00 INSURANCE - LIFE 60 274 220 474
108.00 INSURANCE - HEALTH 840 2,361 1,752 2,770
108.01 INSURANCE - LTD 0 0 0 421
' 109.00 PENSION CONTRIBUTION 2,640 3,364 3,364 4,517
111.00 WORKERS' COMP. _-------773- _-----4-583- --------438 --------776
TOTAL PERSONNEL SERVICES 52,100 90,367 59,865 95,703
'--"- ---_' '-'---'-'--'
' MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING 1,495 3,150 2,150 3,150
210.00 MINOR EQUIPMENT 300 1,650 1,025 1,000
' TOTAL MATERIALS AND SUPPLIES ------1,795 .-----4,800- ------3,175 4,150
CONTRACTUAL SERVICES
' 303.00 PUBLICATIONS & DUES 3,488 1,407 750 1,388
304.00 TRAVEL AND TRAINING 1,476 4,500 2,800 4,500
308.00 RENT 4,992 11,375 11,375 11,375
308.03 RENT OF EQUIPMENT 1,006 600 0 600
' 310.01 TELEPHONE EXPENSE 228 1,400 1,150 1,200
311.00 INSURANCE - VEHICLE & BUILD 0 0 0 500
311.01 SELF INSURANCE 0 1,000 0 500
314.00 PROFESSIONAL SERVICES 0 24,700 12,500 0
' 320.00 T -BILL HANDLING FEES - 200 300 75 300
331.00 MOTOR POOL CHARGES 2,768 3,900 2,685 915
331.01 REPLACEMENT CHARGES 0 0 0 2,222
399.00 COST ALLOCATION 0 0 0 25,913
900.00 MISCELLANEOUS 140 0 0 0
TOTAL CONTRACTUAL SERVICES 14,298 -----49.182 -----31,335 __-_-49,413
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE 0 250 50 250
402.00 RADIO MAINTENANCE 452 750 635 950
403.00 VEHICLE & MACHINE MAINTENANCE 216 650 225 715
_ _________ _________ _________
' TOTAL MAINTENANCE 668 1,650 910 1,915
CAPITAL
801.00 FIXED ASSETS 673 O_ 0_ 0_
TOTAL CAPITAL 673 0 0 0
____________ ____________
TOTAL PUBLIC WORKS DIRECTOR S $ 69,534 $ 145,999 $ 95,285 $ 151,181
I
292
H
Program: Plans & Specs Department: Public Works
Fund: Management Division: Engineering
Program Description:
To provide engineering design and project management for
capital projects and other improvement projects, also provide
engineering services and information to other City Departments
and citizens as requested.
Program Analysis: '
This program provides the necessary services to gather
preliminary data, prepare and process RFQ's, obtain approval
of recommendations, and secure engineering contracts, in order
to complete the Capital Projects budgeted. It also provides
in-house engineering services as required by other City
Departments. No significant in-house projects are planned
due to limited personnel and the number of outside projects
required. The workload in this program has increased sub-
stantially and will continue to increase because of the
Capital Improvement Program.
Funding for the program is expected to keep pace with the
demand through the payment of Planning Management Fees by the
other Departments of the City.
Estimated Budgeted
Program Staff 1990 1991
Uniformed '
Nonuniformed 1.85 2.00
Part-time
Total 1.85 2.00 '
Program Expense
Personnel Services $ 85,869 $ 74,326 '
Materials and Supplies 1,695 1,745
Contractual Service 26,138 22,996
Maintenance 400 500
Depreciation Expense 0 0
Capital -Miscellaneous 0 0
Total $ 114,102 $ 99,567 '
Program Resources
Management Fund $ 114,102 $ 99,567
I
293 '
C
Program: Plans & Specs Department: Public Works.
Program Objectives F!''tr:* `ti e
Ii. To coordinate contracting of the engineering work for most
of the budgeted capital projects to the qualified consulting
firm, and ensure completion of these projects on schedule
and within the budget.
2. To manage and design all projects intended for in-house
engineering.
3. To provide engineering support for other City Departments.
' 4: To assist with special problems that are generated by
private citizens.
Estimated Budgeted
Performance Measures 1990 1991
Demand
Ii. Management of capital projects for
engineering contacts
2. Preparation of in-house contracts
and management of the construction
3. Performance of special projects
Workload
1. Capital projects managed 30 40
2. Engineering contracts 20 20
3. Special projects 40 25
Productivity
1. Capital projects completed 15 30
2. Engineering contracts completed 20 20
3. Special projects completed 40 25
I.
Effectiveness
' 1. Projects completed within budget 75% 85%
and on time
2. Engineering contracts completed on 95% 100%
time
'
3. Special projects successfully 100% 100%
completed
I
I
I
I
FUND 971 - MANAGEMENT PLANNING MANAGEMENT DEPARTMENT
DIVISION 221 CITY ENGINEER DIVISION
ACTIVITY 5 PLANS AND SPECIFICATIONS PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
$ 74,087 $
69,516 S
71,910 S
60,822
105.00 SOCIAL SECURITY TAXES
5,637
5,702
5,597
4,866
106.00 COST ALLOCATION
27,918
0
0
0
107.00 LIFE INSURANCE
176
176
166
383
108.00 HEALTH INSURANCE
2,619
3,255
2,858
2,567
108.01 INSURANCE - LTD
0
0
0
340
109.00 PENSION CONTRIBUTION
4,160
4,610
3,064
3,156
109.01 GENERAL PENSION
0
0
1,251
1,266
111.00 WORKER'S COMP
3,024
1,102
1,023
926
-----'------
------------
---"......•
--------_.._
TOTAL PERSONNEL SERVICES
$ 117,621
84,361
85,869
74,326
MATERIALS AND SUPPLIES
......................
200.00 OFFICE SUPPLIES AND PRINTING
2,229
1,515
1,500
1,550
210.00 MINOR EQUIPMENT
73
195
195
195
............
............
............
............
TOTAL MATERIALS AND SUPPLIES
2,302
............
1,710
............
1,695
............
1,745
............
CONTRACTUAL SERVICES
.....................
304.00 TRAVEL AND TRAINING
1,200
1,700
1,500
1,700
310.01 TELEPHONE EXPENSE
1,191
1,350
1,430
1,500
315.00 CONTRACT SERVICES
0
9,332
2,000
0
331.00 MOTOR POOL CHARGES
290
1,500
1,500
796
331.01 REPLACEMENT CHARGES
0
0
0
1,868
399.00 COST ALLOCATION
0
19,708
19,708
17,132
900.00 MISCELLANEOUS
60
0
0
0
............
TOTAL CONTRACTUAL SERVICES
............
2,741
............
............
33,590
............
............
26,138
............
22,996
............
MAINTENANCE
403.00 VEHICLE AND MACHINE MAINTENANCE
120
400
400
500
............
TOTAL MAINTENANCE
............
120
------------
............
400
------------
............
400
------------
500
------------
TOTAL PLANS AND SPECIFICATIONS $ 122,784 S 120,061 S 114,102 S 99,567
:eaeceeeeeec ==========z= zz==z=sfl=== eeveceeeece
295
Program: O & A Department: Public Works
Fund: Management "-' Division: Engineering
' Program Description:
To administer the City Engineering Division, provide
engineering support for other City Departments, administer
' engineering contracts and serve as a liaison between
Consultants and the City.
' Program Analysis: The primary duties of the staff of this
program are to manage the other programs in the City
• Engineering Division and to provide direction for the other
personnel involved; to provide engineering support for the
'
other City Departments by providing engineering services
(design, drafting, mapping, etc.) directly or by the
acquistion of outside engineering services; technical review
and approval of subdivisions, large scale developments, and
lot splits and presentation to the Planning Commission; review
of detailed Plans & Specifications generated either by city
sponsored projects or by private developers.
The Capital Improvement Program has already increased the
workload of the staff and it is anticipated that the further
'
implementation of the CIP made possible through the sale of
Sales Tax Bonds and Water and Sewer Revenue Bonds will
increase the workload even to a greater extent.
Funding •for the program is expected to keep pace with the
demands through the payment of Planning Management Fees by the
' other Departments of the City.
Estimated Budgeted
Program Staff 1990 1991
Uniformed
Nonuniformed 1.85 2.50
' Part-time
Total 1.85 2.50
' Program Expense
Personnel Services $ 65,699 $ 82,669
' Materials and Supplies 1,740 1,780
Contractual Service 143,740 126,484
Maintenance 400 500
I
Depreciation Expense 9,000 12,000
Capital -Miscellaneous 0 0
' Total $ 220,579 $ 223,433
Program Resources
' Management Fund $ 220,579 $ •223,433
I
296
Program: Oper. & Admin. I Department: Public Works
Program Objectives
1. To have 10 additional sq. miles (from City Atlas) put on
computer.
2. To make the necessary revisions to the water, sewer, zoning,
and atlas maps within 30 days of any change.
3 To engineer directly or acquire engineering consultants for
the purpose of preparing detailed plans and specs for 100% of
the various city projects (CIP & 0 & M)
4. To review Plans and Specifications submitted by private
developers within two weeks of submittal.
5. To support the Planning Division of Planning Management by
completing all required reports on or before the Monday pre-
ceeding the Planning Commission meeting.
6. To complete 100% of special projects req. by other Depts.
7. To respond to questions and requests by the general public
within 5 working days of the request or question.
Estimated Budgeted
Performance Measures 1990 1991
Demand
1. Subdivisions submitted for approval 45
2. Lg. Scale Dev. submitted for approval 20
3. Lot splits submitted for approval 40
4. Projects listed in CIP/O&M Budget
requiring RFQ or engineering contract 16
5. Special projects requested 15
6. Plans & specs submitted by private dev. 18
7. Citizen requests
8. Preparation of agenda items 75
9. Computer mapping program (miles) 5
P
I
I
I
I
I
I
I
I
I
I
Workload
1. Subdivisions reviewed for P/C 44 45
2. Lg. Scale Dev. reviewed for P/C 16 20
3. Lot splits reviewed for P/C 40 40
4. RFQ's prepared and evaluated 15 16
5. Engineering contracts administered 28 30
6. Special projects completed 10 15
7. Plans & Specifications reviewed 15 18
8. Agenda items prepared 65 75
9. Sq. miles of computer mapping 0 5
Productivity
1. Hours per subdivision review 250 250
2. Hours per P/C report, 55 55
3. Hours per RFQ 592 444
4. Hours per special project 300 330
5. Hours per agenda item 200 330
6. Cost/square mile computer mapping $10,000
Effectiveness
1. Staff recommendations adopted by P/C 96% 96%
2. Staff recommendations adopted by B of D 98% 98%
3. Special projects successfully completed 100% 100%
4. RFQ's completed on schedule 85% 95%
5. Engineering contracts administered 100% 100%
6. Sq. miles computer mapping completed 0 5
2-97
FUND 971 - MANAGEMENT PUBLIC WORKS DEPARTMENT
DIVISION 222 :,,. CITY ENGINEER DIVISION
ACTIVITY 5 OPERATIONS AND ADMINISTRATION
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
------------
1991
--'---------
PERSONNEL SERVICES
------------
--- --------
100.00 SALARIES AND WAGES
$ 48,905 S
53,192 $
54,573 $
69,006
102.00 EXTRA SERVICES
0
0
300
300
105.00 SOCIAL SECURITY TAXES
3,722
4,295
4,293
5,496
106.00 COST ALLOCATION
18,988
0
0
0
107.00 INSURANCE - LIFE
113
139
194
435
108.00 INSURANCE - HEALTH
2,208
2,978
2,535
3,055
108.01 INSURANCE - LTD
0
D
0
386
109.00 PENSION CONTRIBUTION
- 2,720
3,264
1,548
1,610
109.01 GENERAL PENSION
0
0
1,716
1,757
111.00 WORKER'S COMP
519
681
540
624
TOTAL PERSONNEL SERVICES
____________
77,175
____________
64,549
____________
65,699
82,669
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING
837
2,050
1,140
1,180
210.00 MINOR EQUIPMENT
622
600
60D
600
TOTAL MATERIALS AND SUPPLIES
1,459
2,650-
-1,740
- 1,780
CONTRACTUAL SERVICES
303.00 PUBLICATIONS AND DUES
1,426
1,640
1,640
1,700
304.00 TRAVEL AND TRAINING
- 975
2,300
1,500
- 2,200
308.00 RENT
6,375
6,375
6,375
6,375
310.01 TELEPHONE EXPENSE
1,469
1,750
2,350
2,400
311.01 SELF INSURANCE
0
500
, 500
500
314.00 PROFESSIONAL SERVICES
135,560
140,000
110,000
93,500
331.00 MOTOR POOL CHARGES
90
1,500
1,500
796
331.01 REPLACEMENT CHARGES
0
0
0
1,872
399.00 COST ALLOCATION
D
19,875
19,875
17,141
900.00 MISCELLANEOUS
36
0
0
0
___________
TOTAL CONTRACTUAL SERVICES
145,931
173,940
143,740
126,484
MAINTENANCE
403.00 VEHICLE AND MACHINE MAINTENANCE
126
400
400
500
TOTAL MAINTENANCE
126
400
400
500
------------------------------------------------
TOTAL OPERATION AND MAINTENANCE
BEFORE DEPRECIATION
224,691
241,539
211,579
211,433
DEPRECIATION
800.00 DEPRECIATION EXPENSE
10,699
9,000
9,000
12,000
TOTAL OPERATIONS AND ADMINISTRATION
$ 235,390 $
250,539 $
220,579 $
-.223,433
298
H
Program: ROW Acquisition
Fund: Management
Department: Public Works
Division: Engineering
Program Description:
Acquistion of rights of way and properties for the City of
Fayetteville as requested by other City Departments, and the
maintenance of property and right of way records.
Program Analysis:
The primary duties of the staff are to respond to other
departments and personnel within the City, to research
existing and proposed city owned properties, and to negotiate
and handle the purchase/sale of new rights of way and
properties.
It is also the responsibility of the staff to maintain
accurate records of the properties and rights of ways owned by
the City.
It is anticipated that the increase in construction activities
funded by the sale of water and sewer revenue bonds and sales
tax bonds will increase the work load in this area
considerably in 1991. Also, work will begin on acquisition of
right of way for the 36" water line project. Additional
personnel may be required in 1991 to keep up with all of the
acquisition needs of the City.
Estimated Budgeted
Program Staff 1989 1990
Uniformed
Nonuniformed 1 1
Part-time 0 3
Contract Labor 1 1
Total 2 5
Program Expense
Li
I
n
I
I
I
I
I
C
I
Personnel Services $ 23,608 $ 24,314
Materials and Supplies 850 525
Contractual Service 11,254 10,532
Maintenance 400 500
Depreciation Expense 0 0
Capital -Miscellaneous 0 0
Total $ 36,112 $ 35,871 t
Program Resources
Management Fund $ 36,112 $ 35,871
I
I
299
C
U
Program: ROW Acquistion Department: Public Works
Program Objectives
1. To update City property records within two weeks of any
changes
2. To respond to requests for property research within two
weeks of the time of request.
3 To negotiate and manage contracts for appraisal services for
100% of City acquistions.
Estimated Budgeted
Performance Measures 1990 1991
' Demand
1. Water & Sewer ROW's to be acquired in
connection with new and replacement
' lines (CIP) 120
2. Street easements and ROW acquistions 35
in connection with construction and
' reconstruction of streets (CIP)
3. Research and acquistion of land and
property related to other city proj.
4 Need to compile and maintain proper
records of lands & property owned by
the City
5. Follow up of ROW acquistions during
' construction of projects
6. Acquisition of easements of ROWs for
State Highway projects
Workload
• 1. Street ROW's obtained 110 35
• ' 2. Water & Sewer ROW's obtained 30 120
3. Property sales and purchases 10 12
4. Special projects completed 10 10
'• Productivity
1. Cost per street easement $480 $300
2. Cost per water/sewer easement 288 460
' 3. Cost per property sale/purchase 720 400
4. Cost per special project 670 300
' Effectiveness
1. Street easements successfully 90% 95%
negotiated
' 2. Water & Sewer easements successfully 90% 95%
negotiated
3. Sales/purchases completed 95% 95%
4. special projects completed 100% 100%
li
300
FUND 971 - MANAGEMENT PUBLIC WORKS DEPARTMENT
DIVISION 223 CITY ENGINEER DIVISION
ACTIVITY 5 RIGHT OF WAY ACQUISITION
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
------------
1990
------------
1990
00.........
1991
--------"_-
PERSONNEL SERVICES
100.00
SALARIES AND WAGES
$ 27,056 S
17,891 S
19,500 S
19,496
105.00
SOCIAL SECURITY TAXES
1,397
1,397
1,492
1,501
106.00
COST ALLOCATION
9,741
0
0
0
107.00
INSURANCE - LIFE
90
63
128
123
108.00
INSURANCE - HEALTH
1,302
970
908
970
108.01
INSURANCE - LTD
0
0
0
109
109.00
PENSION CONTRIBUTION
1,530
1,181
0
0
109.01
GENERAL PENSION
0
0
1,100
1,170
111.00
WORKER'S COMP
449
256
480
945
TOTAL PERSONNEL SERVICES
41,565
21,758
23,608
24,314
_ ___________
____________
____________
____________
MATERIALS AND SUPPLIES
_
200.00 OFFICE SUPPLIES AND PRINTING
241
370
300
375
210.00 MINOR EQUIPMENT
46
550
550
150
TOTAL MATERIALS AND SUPPLIES
287
____________
920
____________
850
____________
525
____________
CONTRACTUAL SERVICES
303.00 PUBLICATIONS AND DUES
0
120
120
120
304.00 TRAVEL AND TRAINING
1,693
1,868
1,868
1,250
308.00 RENT
500
500
500
500
310.01 TELEPHONE EXPENSE
373
420
250
280
311.01 SELF INSURANCE
0
0
0
500
314.00 PROFESSIONAL SERVICES
0
260
260
300
331.00 MOTOR POOL CHARGES
4,326
2,800
2,400
756
331.01 REPLACEMENT CHARGES
0
0
0
1,752
399.00 COST ALLOCATION
0
5,856
5,856
5,074
900.00 MISCELLANEOUS
0
0
0
0
TOTAL CONTRACTUAL SERVICES
6,892
............
11,824
............
11,254
000..0___---
10,532
____________
MAINTENANCE
403.00 VEHICLE AND MACHINE MAINTENANCE
726
550
400
500
TOTAL MAINTENANCE
.0000_______
726
____________
550
____________
400
____________
500
TOTAL RIGHT OF WAY ACQUISITION S 49,470 $ 35,052 $ 36,112 $ 35,871
------------------------
------------------------
........x.z. Sava cvevs...
301
i
' Program: Pub. Construction Department: Public Works
Fund: Management a'6 Division: Engineering
Program Description:
To provide construction management, including inspection of
construction and materials, to ensure optimum quality for all
' public and private projects that are under the jurisdiction of
the City Engineer.
Program Analysis:
Performs professional, sub -professional, and technical
• engineering work in the management of construction contract for
City projects and projects generated by private development.
' The proposed five-year capital improvement program financed by a
City Sales Tax and by Water and Sewer Revenue Bonds is expected
to increase the workload of this program to the extent that two
' new positions (Engineering Tech I and Project Manager) will be
required. Funding for the increased personnel will be provided
by increased Planning Management fees charged to other City
Departments
1
I. Estimated Budgeted
Program Staff 1990 1991
Uniformed
• Nonuniformed
Part-time
Total 1 2
Program Expense
Personnel Services $ 30,659 $ 97,673
Materials and Supplies 313 350
1 Contractual Service 19,662 24,478
Maintenance 725 2,550
Depreciation Expense 0 0
Capital -Miscellaneous 7,625 0
' Total $ 58,984 $ 125,051
' Program Resources
Management Fund $ 58,984 $ 125,051
I
I
302
3
Program: Public Construction I Department: Public Works
Program Objectives
1. To conduct comprehensive inspections and testings on 100%
public and private construction projects and improvements
that fall under the jurisdiction of the City Engineer.
2. To work with contractors to ensure that all laws and
regulations involved with specific construction are followed
completely on 100% of projects.
3. To regularly monitor the projects and ensure quality work by
means of monitoring testing procedures as required
4. To ensure effective communication between the City,
developer, and the contractor.
5. To ensure accurate record keeping on all projects.
Estimated Budgeted
Performance Measures 1990 1991
Demand
1. Projects needing inspection 43 48
2. $ of improvements needing inspection 5M 1614
Workload '
1. Number of projects requiring 43 48
inspection
2. $ of improvements inspected 5M 16M
Productivity ,
1. Number of projects completed 15 30
Effectiveness '
1. # of projects completed passing 15 30
all required tests '
U
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H
I
303 '
,
FUND 971 MANAGEMENT PUBLIC WORKS DEPARTMENT
DIVISION 224 CITY ENGINEER DIVISION
ACTIVITY 5 PUBLIC CONSTRUCTION ADMINISTRATION
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
------------------------------------------------
1990
1990
1991
PERSONNEL SERVICES
100.00
SALARIES AND WAGES
S 25,087
42,972
25,657
78,329
103.00
OVERTIME
101
4,000
0
2,496
105.00
SOCIAL SECURITY TAXES
1,789
3,477
1,963
6,445
106.00
COST ALLOCATION
9,683
0
0
0
107.00
INSURANCE - LIFE
54
108
108
498
108.00
INSURANCE - HEALTH
1,302
2,770
1,285
4,155
108.01
INSURANCE - LTD
0
0
0
443
109.00
PENSION CONTRIBUTION
1647
0
0
109.01
GENERAL PENSION
1,433
0
1,100
4,745
111.00
WORKER'S COMP
453
1,027
546
562
TOTAL PERSONNEL SERVICES
39,902
____________
56,001
____________
30,659
____________
97,673
____________
MATERIALS AND SUPPLIES
__
200.00 OFFICE SUPPLIES AND PRINTING
288
230
213
230
210.00 MINOR EQUIPMENT
0
100
100
120
TOTAL MATERIALS AND SUPPLIES
288
____________
330
____________
313
____________
350
____________
CONTRACTUAL SERVICES
304.00
TRAVEL AND TRAINING
1,121
1,400
750
1,700
310.01
TELEPHONE EXPENSE
2
1,800
610
650
311.01
SELF INSURANCE
0
500
500
500
315.00
CONTRACT SERVICES
0
37,330
9,332
0
331.00
MOTOR POOL CHARGES
3,272
10,875
3,172
9,790
331.01
REPLACEMENT CHARGES
7252
399.00
COST ALLOCATION -
0
5,298
5,298
4,586
900.00
MISCELLANEOUS
5
0
0
0
TOTAL CONTRACTUAL SERVICES
4,400
____________
57,203
____________
19,662
____________
24,478
____________
304
FUND 971 - MANAGEMENT PUBLIC WORKS DEPARTMENT
DIVISION 224 CITY ENGINEER DIVISION
ACTIVITY 5 PUBLIC CONSTRUCTION ADMINISTRATION
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
............
............
............
.m -m........
MAINTENANCE
402.00 RADIO MAINTENANCE
124
125
125
250
403.00 VEHICLES AND MACHINE MAINTENANCE
504
1,550
600
2,300
............
............
............
............
TOTAL MAINTENANCE
628
1,675
725
2,550
............
............
............
............
CAPITAL
801.00 FIXED ASSETS
0
5,000
5,000
0
803.00 FURNITURE EXPENDITURE
0
2,625
2,625
0
TOTAL CAPITAL
0
7,625
7,625
0
____________
____________
____________
____________
TOTAL PUBLIC CONSTRUCTION ADMIN
$
45,218
$ 122,834
S 58,984
$ 125,051
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Program: Info. Management Department: Public Works
Fund: Management Division': Engineering
' Program Description:
To monitor, collect, archive, and analyze all information of
the City relating to the infrastructure and to distribute
such data to other departments as needed.
' Program Analysis:
The primary duty of the staff of this program is to collect
and manage data that relate to the infrastructure of the City.
'
Initially that data will be the data currently being generated
by the permanent flow monitors recently installed and by the
SCADA system under construction. They will be responsible for
' the continuous monitoring and analysis of the data and the
generation of work orders relating to the data. Also, this
program will be responsible for the continuing computer
' mapping of the City and the eventual creation of a GIS system
that will contain data from all Public Works Departments as
well as other Departments. Funding for the program will come
through the payment of Management Fees by the other
Departments of the City.
Estimated Budgeted
' Program Staff 1990 1991
Uniformed
Nonuniformed 2.00
Part-time
Total 2.00
' Program Expense
• Personnel Salaries $ 45,627
Materials and Supplies 1,000
Contractual Service 23,784
Maintenance 500
Depreciation Expense 0
Capital -Miscellaneous 3,000
Total $ 73,911
Program Resources
Management Fund $ 73,911
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Program: Info. Management I Department: Public Works
Program Objectives
1. To begin a systematic data collection and analysis of the
information being generated by the permanent sewer flow
monitors and the SCADA system.
2. To continue the process of putting all of our City Atlas
on computer and to begin the creation of an associated data
base.
3. To generate work orders for the Water and Sewer Departent
on items related to the flow monitoring and the SCADA system.
4. To coordinate with the Beaver Water District in the
monitoring and control of water usage and water related
problems.
Performance Measures
Estimated
1990
Demand
1. Data analysis for permanent flow
monitors (f of stations)
2. Data analysis for 31 sewer lift sta-
tions, water pump stations, and water
tanks
3. Computer Mapping Program (sq. miles)
Workload
1. Flow monitoring data reviewed and
analyzed (,# of stations)
2. SCADA data collected and analyzed
(I of stations)
3. Sq. miles of Computer Mapping
Productivity
1. Cost per Flow Monitor
2. Cost per SCADA Station
3. Cost per sq. mile Computer Mapping
Effectiveness
1. % of Flow Monitoring data analyzed
2. % of SCADA date analyzed
3. Sq. miles Computer Mapping completed
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1991
26
31
5
26
31
5
$ 1,420
800
10,000
95
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FUND 971 - PUBLIC WORKS PUBLIC WORKS DEPARTMENT
DIVISION 225 CITY ENGINEER DIVISION
ACTIVITY 5 - INFORMATION MANAGEMENT PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
----------- ------------ ------------ -----------
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
S 0
$ 0
$ 0
$ 33,000
102.00 EXTRA SERVICES
0
0
0
0
103.00 OVERTIME
0
0
0
4000
105.00 SOCIAL SECURITY TAXES
0
0
0
2,946
107.00 INSURANCE - LIFE
0
0
0
233
108.00 INSURANCE - HEALTH
0
0
D
2,425
108.01 INSURANCE - LTD
0
0
0
207
109.00 PENSION CONTRIBUTION
0
D
0
1,260
109.01 GENERAL PENSION
0
0
0
960
111.00 WORKER'S COMP
0
0
0
596
TOTAL PERSONNEL SERVICES
0
0
0
45,627
MATERIALS AND SUPPLIES
-----
200.00 OFFICE SUPPLIES AND PRINTING
0
0
0
500
210.00 MINOR EQUIPMENT
0
0
0
- 500
TOTAL MATERIALS AND SUPPLIES
0
0
0
1,000
CONTRACTUAL SERVICES
____
303.00 PUBLICATIONS AND DUES --
-- _- 0
0
0
300
304.00 TRAVEL AND TRAINING
0
0
0
1,200
308.00 RENT
0
0
0
600
310.01 TELEPHONE EXPENSE
0
0
0
500
311.01 SELF INSURANCE
0
0
0
500
314.00 PROFESSIONAL SERVICES
0
0
0
10,000
331.00 MOTOR POOL CHARGES
0
0
0
1,056
331.01 REPLACEMENT CHARGES
0
0
0
2,628
399.00 COST ALLOCATION
0
_0
0
7,000
'
------------
--•---------
---" -------
-----'-.....
TOTAL CONTRACTUAL SERVICES
0
0
0
____
23,784
____________
MAINTENANCE
403.00 VEHICLES AND MACHINE MAINTENANCE
0
0
0
500
____________
____________
____________
____________
TOTAL MAINTENANCE
0
------------------------------------------------
0
0
500
CAPITAL
803.00 FURNITURE EXPENSE
0
0
0
3,000
TOTAL CAPITAL
0
0
0
3,000
TOTAL OPERATION AND MAINTENANCE
BEFORE DEPRECIATION
0
------------------------------------------------
0
0
73,911
DEPRECIATION
800.00 DEPRECIATION EXPENSE
0
0
0
0
TOTAL INFORMATION MANAGEMENT PROGRAM
$ 0
------------------------------------------------
------------------------------------------------
$ 0
$ 0
$ 73,911
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PROGRAM: Administration
FUND: Management
DEPARTMENT: Public Works
DIVISION: Operations Manager
Program Description
To supervise and provide administrative support for all
operational divisions in the planning, organization and
performance of their functions. To assist the Public Works
Director as needed. To manage Public Works projects as
assigned.
Program Analysis
The responsibilities of this program are to supervise and
assist the division heads in the efficient management of their
programs, resources, and assets; insure that the goals of the
City manager and Public Works Director are being implemented at
the Division level; provide training and assistance in planning
and management skills. This program is also responsible for the
management of CIP projects, Public Works projects, and City
Manager projects as assigned. This program is performed under
the supervision of the Public Works Director and also assists in
setting goals, objectives and strategies for the Public Works
Department.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 1.25 1.25 1.50
Part-time
Total 1.25 1.25 1.50
Program Expense
Personnel Services
$ 48,726
$ 45,075
$ 55,825
Materials and Supplies
1,963
1,325
1,500
Contractural Service
9,080
4,788
7,300
Maintenance
1,190
460
1,713
Depreciation Expense
0
0
0
Capital -Miscellaneous
0
0
0
Total
$ 60,959
$ 51,648
$ 66,338
Program Resources
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Program: Operations Manager Department: Public Works
Program Objectives:
1. To improve efficiency and optimization of division resources.
2. To develop a more responsive and better trained staff.
' 3. To increase efforts toward problem solving, maintenance, and
environmental concerns.
4. To increase the impact of recycled materials and waste
reduction in division operations.
' 5. To improve awareness in the City Board and public.
6. To improve service and responsiveness to the citizens.
7. To implement work plans based on City Board and City Manager
goals and priorities.
8. To complete assigned projects as planned.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
'• 1. Divisions supervised 5 5
2. CIP Projects to manage 15 20
3. Public Works Projects to 12 12
' manage
4. City Manager Projects to 2 4
manage
5. Citizen requests 150 :75
' 6. Reports 50 50
7. Meetings — total number 360 360
' Workload
1. Division meetings conducted 96 96
2. Public Works meeting atten. 24 24
' 3. City Staff meetings atten. 15 15
4. City Board meeting atten. 6 6
5. Other public meetings atten. 12 12
'• Productivity
1. Division meetings held/month 8 8
2. Total projects managed/month 15 18
' 3. Hours preparing reports/mo. 25 25
Effectiveness
' 1. Monthly division reports 48 48
completed on time.
2. % of Division Program 80% 90%
Measures met each month
' 3. Maintenance Mgmt. System 80% 90%
Work Programs met/month
4. Program goals met/month
' 5. Automated Service Request 0 2
program being used by Street
and Traffic effectively and
reported each month
' 6. % of time division heads 0 15%
spend doing rpts. reduced
7. % citizen req. answered 100 100
1
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FUND 971 - MANAGEMENT PUBLIC WORKS DEPARTMENT
DIVISION - 245 PUBLIC WORKS OPERATIONS MANAGER DIVISION
ACTIVITY - 5 ADMINISTRATION PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES
$ 0
S 41,050
f 40,126 f
46,542
103.00 OVERTIME
0
0
0
508
105.00 SOCIAL SECURITY TAXES
0
3,298
3,070
3,809
107.00 INSURANCE - LIFE
0
205
204
293
108.00 INSURANCE - HEALTH
0
1,731
1,675
1,873
108.01 INSURANCE - LTD
0
0
0
261
109.00 PENSION CONTRIBUTION
0
2,442
0
2,420
111.00 WORKERS' COOP
0
0
------------
0
------------
119
------------
TOTAL PERSONNEL SERVICES
------------
0
48,726
45,075
55,625
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING
0
463
225
500
210.00 MINOR EQUIPMENT
0
1,500
1,100
1,000
............
TOTAL MATERIALS AND SUPPLIES
............
0
------------
............
1,963
------------
............
1,325
------------
1,500
------------
CONTRACTUAL SERVICES
....................
303.00 PUBLICATIONS & DUES
0
1,046
125
500
304.00 TRAVEL AND TRAINING
0
3,294
785
1,000
308.01 OFFICE RENT
0
0
0
0
310.01 TELEPHONE EXPENSE
0
400
100
500
311.00 INSURANCE - VEHICLE & BUILD
0
0
0
0
311.01 SELF INSURANCE
0
500
0
500
320.00 T -BILL HANDLING FEES
0
0
0
0
331.00 MOTOR POOL CHARGES
0
3,840
3,778
2,100
331.01 REPLACEMENT CHARGES
0
0
0
2,700
____________
TOTAL CONTRACTUAL SERVICES
____________
0
____________
9,080
____________
4,788
7,300
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
0
150
100
150
402.00 RADIO MAINTENANCE
0
0
0
0
403.00 VEHICLE & MACHINE MAINTENANCE
0
1,040
360
1,563
TOTAL MAINTENANCE
------------
0
------------
1,190
------------
460
------------
1,713
TOTAL OPERATIONS MANAGER
____________
S 0
____________
$ 60,959
____________
$ 51,648
____________
S 66,338
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FUND 540 WATER & SEWER • PUBLIC WORKS DEPARTMENT
DIVISION - 380 WATER SUPPLY DIVISION
ACTIVITY - 5 WATER PURCHASED PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
CONTRACTUAL SERVICES
312.00 PURCHASED WATER
TOTAL OPERATIONS
TOTAL WATER SUPPLY AND TREATMENT
BEFORE DEPRECIATION
DEPRECIATION
800.00 DEPRECIATION EXPENSE
$ 2,129,706 8. 3,037,500 $ 3,001,937 $ 3,950,200
2,129,706 3,037,500 3,001,937 3,950,200
2,129,706 3,037,500 3,001,937 3,950,200
70,000 72,100 70,000 72,100
TOTAL WATER SUPPLY AND TREATMENT $ 2,199,706 $ 3,109,600 8 3,071,937 $ 4,022,300
____________ ____________
312
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Program: Administration
Fund: Airport O & M
Department: Public Works
Division: Airport
Program Description:
To operate and maintain a fully certified 139 Airport in the
most cost effective manner possible while insuring safety.
Achieve a "0" deficiency rating on the annual unscheduled
Federal Aviation Administration certification inspection.
Continue efforts to keep the public informed on Airport
activitied through the use of the monthly newsletter and
newspaper articles. Continued monthly tenant meetings and
training programs for improved safety and communications.
Program Analysis:
The activity level for passenger traffic is projected to in-
crease 12% from 1989 to 1990; a 15.65 % increase occured in
1988, 22% in 1987 and 26% in 1986.
CPI on direct operating purchases has been accomplished. The
funds for operations, debt service, grant matches and capital
projects are generated through lease agreements. The program
contains 1 manager, 1 assistant and 1 secretary.
Program Staff
Uniformed
Nonuniformed 3 3 3
Part-time
Total 3 3 3
Program Expense
Personnel Services $ 103,818 $ 93,136 $108,866
Materials and Supplies 3,068 3,018 3,378
Contractual Service 158,871 143,006 173,962
Maintenance 2,085 1,528 2,312
Rev. Bond Debt Service 25,522 28,173 22,802
Depreciation Expense 3,053 3,053 3,100
Total $ 296,447 $271,914 $314,420
Program Resources
Airport Fund $ 296,447 $271,914 $314,420 '
Budgeted Estimated Budgeted
1990 1990 1991
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'• Program: Administration Department: Public Works
Program Objectives
Ii. To provide a safe.and efficient 139 Airport operation and
maintain a."0" deficiency rating on the unscheduled annual
inspection.
2. Enhance public awareness by publishing 12 monthly newsletters
fufilling speaking requests and having bi-annual Airshows
3. Administer Airport resources which include 530 acres, 7.25
staff members, and buildings in the safest manner possible for
over which control is maintained.
4. Hold monthly tenant meetings, review leases for compliance
twice yearly, meet all annual FAA/Grant deadlines, negotiate
' 10 leases and administer 67 leases.
Budgeted Estimated Budgeted
' Performance Measures 1990 1990 1991
Demand
1. Operate Fayetteville 365 day/yr 365 day/yr 365 day/yr
'• Municipal Airport
2. Enplanned & deplaned 274,336 281,200 295,260
passengers served
' 3. Federal grt programs managed 4 4 4
4. Airport CIP projects managed 5 5 5
5. City reports and newsletters 28 28 28
6. Number of personnel in the 7 7 7
' division to supervise
Workload
' 1. Annual hours of airport 6,935 6,935 6,935
operations
2. Airport tenant meetings held 24 30 33
3. Federal grants administered 5 5 4
4. Monthly newsletters published 12 12 12
5. City required reports to be 16 16 16
prepared
Productivity
1. Cost per passenger $1.04 $.975 $.935
' 2. Number of Airport tenant 2 2.5 2.75
meetings held per month
3. FAA programs -administered 4 4 4
' monthly
4. Time spent publishing news- llhrs llhrs llhrs
letter monthly
' Effectiveness
1. Enplaned & deplaned 274,336 281,200 295,260
passengers
' 2. FAR Part 139 deviations 0 2 0
3. Increase in Airport staff 0 0 0
4. % of revenue increase 4.15% 4.400 8.25%
5. # of newsletters published 12 12 12
6. Lease disputes 0 0 0
7. Program objectives met 4 3 4
:1
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FUND 555 - AIRPORT 0. & M. PUBLIC WORKS DEPARTMENT
DIVISION 390 AIRPORT DIVISION
ACTIVITY 5 ADMINISTRATION PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
------------ ------------ ------------ ------------
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES
$ 74,125
$ 74,848
S 74,848 S
82,428
100.01 SALARY CONTINGENCY
0
9,586
0
4,769
102.00 EXTRA SERVICES
0
0
0
1,560
103.00 OVERTIME
-0
499
450
375
105.00 SOCIAL SECURITY TAXES
5,620
6,044
6,000
6,676
107.00 INSURANCE - LIFE
234
234
420
519
108.00 INSURANCE -HEALTH
3,334
3,337
3,335
3,337
108.01 LONG TERM DISABILITY
0
0
0
462
109.00 PENSION CONTRIBUTION
1,958
1,958
1,958
3,907
109.01 GENERAL PENSION
2,471
2,533
2,573
1,038
110.00 UNEMPLOYMENT INSURANCE
0
560
560
428
111.00 WORKERS COMP PREMIUM
2,184
4,219
2,992
3,367
TOTAL PERSONNEL SERVICES
89,926
103,818
93,136
108,866
MATERIALS AND SUPPLIES
......................
200.00 OFFICE SUPPLIES AND PRINTING
1,114
2,330
2,280
2,430
210.00 MINOR EQUIPMENT
288
738
738
948
------------
TOTAL MATERIALS AND SUPPLIES
------------
1,402
------------
------------
3,068
------------
------------
3,018
""_-_._...
3,378
_--.........
CONTRACTUAL SERVICES
....................
302.00 UNIFORMS AND PERSONAL EQUIPMENT
1,747
1,608
1,608
1,737
303.00 PUBLICATIONS AND DUES
1,170
1,455
1,450
1,530
304.00 TRAVEL AND TRAINING
2,816
4,950
4,900
4,000
307.00 AUDIT EXPENSE
1,974
3,000
1,892
3,000
309.00 LEASE EXPENSE
41,798
0
0
0
310.00 UTILITIES
57,204
66,571
62,000
64,000
310.01 TELEPHONE EXPENSE
3,020
3,900
4,650
6,070
311.00 INSURANCE-VEHICLE/BLDG 8 RADIO
5,529
4,711
3,898
3,085
311.01 INSURANCE -SELF
0
500
0
500
314.00 PROFESSIONAL SERVICES
8,252
11,811
11,811
4,500
315.00 CONTRACT SERVICES
2,036
2,224
2,224
3,312
331.00 MOTOR POOL CHARGES
2,973
3,312
3,744
2,448
331.01 REPLACEMENT CHARGES
0
0
0
3,312
334.00 AIR SHOW
0
10,000
0
0
370.00 MANAGEMENT FEES
0
16,380
16,380
35,505
399.00 COST ALLOCATION
17,649
28,449
28,449
26,468
399.01 FIRE STATION EXPENSE
0
0
0
50,000
900.00 MISCELLANEOUS
61,910
0
0
0
TOTAL CONTRACTUAL SERVICES
............
208,078
............
158,871
............
143,006
............
209,467
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FUND 555 - AIRPORT 0. & M.
DIVISION 390
ACTIVITY 5.
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
402.00 RADIO MAINTENANCE
403.00 VEHICLE AND MACHINE MAINT
TOTAL MAINTENANCE
DEBT SERVICE EXPENSE
7-501.00 INTEREST EXPENSE
7-502.00 PAYING AGENTS FEES
7-504.00 BOND DISCOUNT AMORTIZATION
TOTAL DEBT SERVICE EXPENSE
TOTAL OPERATIONS, MAINTENANCE AND DEBT
SERVICE BEFORE DEPRECIATION
.PUBLIC WORKS DEPARTMENT
AIRPORT DIVISION
ADMINISTRATION PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
------------ ------------ ------------ ------------
90
645
190
650
573
633
532
873
296
807
806
789
959
2,085
1,528
2,312
26,569
24,366
500
500
686
686
27,755
25,552
328,120 293,394
27,016
21,616
471
500
686
686
28,173
22,802
268,861
------------
346,825
-----------
DEPRECIATION
800.00 DEPRECIATION EXPENSE -
2,046
3,053
-----------
3,053
3,100
------------
TOTAL DEPRECIATION
------------
2,046
------------
3,053
____________
3,053
3,100
____________
TOTAL ADMINISTRATION
____________
S 330,166
------------------------------------------------
____________
$ 296,447 S
271,914
S 349,925
316
Program: Janitorial
Fund: Airport
Program Description:
I
Department: Public Works
Division: Airport
To provide essential cleaning services for approximately
20,274 square feet of terminal, maximizing materials and
manpower while minimizing costs. Provide maintenance of 8
associated landscape beds and an acre of grounds which are
kept at a level considered acceptable to required facility
appearance. Assist tenants and the travelling public by
assuring a clean environment for their public convenience.
Program Analysis:
The numbers of passengers and flights for the Airport
continues to increase. As the demand increases, the Airport
must respond by meeting the need for increased hours of
operation. To date, the Airport has met this need with no
additional staff. This staff is responsible for opening,
cleaning and maintaining the facility and associated grounds
365 days per year. Currently, the average hours of daily
operations are 19. Duties include carpet/floor maintenance,
assisting passengers, cleaning restrooms, lobby/gate areas,
tenant areas, glass main., snow removal and the grounds
directly associated with the terminal building. The
Janitorial Program includes 100% of 1 Airport Maintenance
Worker II, 50% of 2 Airport Maintenance Worker II positions
and 80% of 1 Airport Maintenance Worker III.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 2.8 2.8 2.8
Part-time
Total 2.8 2.8 2.8
Program Expense
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Personnel Services
$ 55,822
$ 52,711
$ 57,211
Materials and Supplies
8,159
8,009
8,159
Contractual Service
14,829
13,729
12,498
Maintenance
200
180
200
Capital -Miscellaneous
0
0
0
Total
Program Resources
Airport Fund
$ 79,010
$ 79,010
$ 74,629
$ 74,629
$ 78,068
$ 78,068 ,
317
Program: Janitorial Department: Public Works
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Program Objectives I.,
1. To open the Terminal;by 5:00 AM and close at 12 midnight (or
as required by schedule changes) 100% of the time, 365 days
per year.
2. To maintain at a minimum, a six week supply inventory and use
three bulk purchases per year to reduce supply costs.
3. Maintain a state of building cleanliness, which by the use of
daily inspections insures 0 complaints.
4. Reduce the need for additional personnel through the use of
Public Service persons provided by Municipal Court. These
personnel are used to police 150 acres of Airport property on
a year round basis and assist with some custodial functions.
Performance Measures
Demand
1. Floor area to be cleaned
per day
2. Hours building is open/year
3. Landscaping and grounds area
to maintain
4. Restrooms to be cleaned
Workload
1. Floor cleanings
2. Hours building is opened per
year
3. Landscaping and grounds area
cleanings
4. Restroom cleaning and re-
supplied (5 times daily)
Productivity
1. Average cleaning cost per
square foot annually
2. Average cost of keeping
terminal open per hour
3. Average number of restroom
cleanings per day
Effectiveness
1. Number of floor and restroom
complaints
2. % of time facilities not
available as required by
users
3. Average number of hours of
cleaning performed by Public
Service Workers per month
*due to floor const. project
Budgeted Estimated Budgeted
1990 1990 1991
20,272 SF 20,272 SF 20,272 SF
6,935 6,935 6,935
2 acres 2 acres 2 acres
2 2 2
365/yr 365/yr 365/yr
6,935 6,935 6,935
365/yr 365/yr 365/yr
1,825/yr 1,825/yr 1,825/yr
$ 3.81 $ 3.745 $3.85
$11.31 $11.31 $11.43
5 5 5
0 52* 0
0 0 0
1,300 1,350 1,375
I
318
FUND 555 - AIRPORT 0 & M
PUBLIC WORKS DEPARTMENT
DIVISION 391
AIRPORT DIVISION
ACTIVITY 5
JANITORIAL PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SERVICES
1989
1990
1990
1991
100.00 SALARIES AND WAGES
$ 40,415
S 43,248
S 42,077 S
44,099
103.00 OVERTIME
1,562
2,640
2,150
2,858
105.00 SOCIAL SECURITY TAXES
3,090
3,437
3,378
3,615
107.00 INSURANCE - LIFE
126
151
206
278
108.00 INSURANCE -HEALTH
3,090
3,875
3,450
3,468
108.01 LONG TERM DISABILITY
0
0
0
247
109.01 GENERAL PENSION
1,355
2,471
1,450
2,646
TOTAL PERSONNEL SERVICES
49,638
55,822
52,711
57,211
MATERIALS AND SUPPLIES
-------------------------------
203.00 CLEANING SUPPLIES
7,031
8,059
7,909
8,059
210.00 MINOR EQUIPMENT
45
100
100
............
100
............
TOTAL MATERIALS AND SUPPLIES
............
7,076
............
8,159
8,009
8,159
____________
_________
CONTRACTUAL SERVICES
315.00 CONTRACT SERVICES
700
2,200
1,100
1,600
399.00 COST ALLOCATION
10,861
12,629
12,629
10,898
............
.........'--
__.._.......
._........__
TOTAL CONTRACTUAL SERVICES
11,561
............
14,829
..."-------
13,729
--'..."'...
12,498
MAINTENANCE
407.00 SMALL EQUIPMENT MAINTENANCE
94
200
180
200
........'__'
............
............
............
TOTAL MAINTENANCE
94
__________
200
180
200
TOTAL OPERATIONS, MAINTENANCE AND DEBT
SERVICE BEFORE DEPRECIATION
68,369
79,010
74,629
78,068
DEPRECIATION
800.00 DEPRECIATION EXPENSE
252
0
0
0
TOTAL DEPRECIATION
............
252
............
0
............
0
............
0
............
TOTAL JANITORIAL
............
S 68,621
............
S 79,010
............
$ 74,629
$ 78,068
z=zznn
=z
319
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' Program: Building & Grounds Department: Public Works
Fund: Airport O & M 's Division: Airport
i
Program Description:
To provide daily, necessary maintenance to protect and
maintain assets of structures, pavement, lighting systems,
' fence, etc. The program also provides mowing to maintain the
imageof a well kept facility for the public.
Program Analysis:
The Airport consists of 530 acres. This will. include 38 hangar
' units, 1 fuel farm, 1 FBO building, 1 Flight Service Station,
1 Commercial Terminal Building, 2 & one-half miles of taxiway
and runway with the associated lighting, fencing and two
' executive hangar units. Approximately 260 acres of property
is mowed not only to present the proper appearance, but to
meet FAR 139 requirements for animal control and visual access
' for Airside lighting systems. The majority of electrical,
plumbing, and heat and air work is provided through the use of
public vendors. The Airport is reaching the point where it
will soon be cost effective to retain a staff member for some
' of these functions. The program contains 50% of two
Maintenance Worker I positions, 20% of the Custodial
Superintendent and one summer groundskeeper
' Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed
Nonuniformed 1.2 1.2 1.2
Part-time .25 .25 .25
Total 1.45 1.45 1.45
Program Expense
Personnel Salaries $ 29,736 $ 28,177 $ 29,323
' Materials and Supplies 4,515 4,515 5,101
Contractual Service 38,652 31,790 34,086
Maintenance 49,019 48,878 48,606
Depreciation Expense 630,032 630,032 640,000
' Capital 0 0 0
Total $751,954 $743,392 $757,116
' Program Resources
Airport Funds $751,954 $743,392 $757,116
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Program: Building & Grounds I Department: Public Works
Program Objectives '
1. Continue preventive maintenance program on all 27 Airport
owned hangar doors, providing service twice per year.
2. Daily Airport Operations Area inspections and recordkeeping.
3. Airside and landside mowing of approximately 260 acres, to a
height not to exceed eight inches airside, and six inches
landside during mowing season.
4. Operation and maintenance of all Airport owned lighting
systems on a 24 hour per day basis.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. Airport acreage 530 530 530
2. Number of buildings/units 29 29 42
maintained
3. Fence to maintain 3.41 miles 3.41 miles 3.41miles
4. Airfield lights and signs 467 467 467
maintained
Workload
1. Acres to be mowed 260 260 260
2. Inspections to be performed 626 626 626
3. Fence to maintain 3.41 miles 3.41 miles 3.41miles
4. Airfield lights & 467 467 467
signs worked on
Productivity
1. Average daily mowing pro-
duction, (airside mowing)
2. Number of major door motor
overhauls
3. % of inspections completed
per month
Effectiveness
1. Aircraft cancellations due to
lighting deficiency
2. Mowing completed to specified
heights
3. Accidents/incidents caused by
foreign object damage
4. 139 criteria not met by the
inspection process
38.25 acres 38.25acres 38.25 ac
I
0 0 0 '
100% 100% 100%
1
0 0 0
100% 99% 100% '
0 0 0
0 2 0
1
321
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FUND 555 - AIRPORT 0. & M. PUBLIC WORKS DEPARTMENT
DIVISION 392 ' ;';d= AIRPORT DIVISION
ACTIVITY 5 - BUILDING & GROUNDS MAINTENANCE
ACTUAL BUDGETED ESTIMATED BUDGETED
PERSONNEL SERVICES 1989 1990 1990 1991
100.00 SALARIES & WAGES $ 23,279 $ 23,370 S 22,093 5 23,077
103.00 OVERTIME 880 1,756 1,756 1,315
105.00 SOCIAL SECURITY TAXES 1,788 1,927 1,825 1,877
107.00 INSURANCE - LIFE 58 65 98 121
108.00 INSURANCE -HEALTH 1,495 1,458 1,605 1,663
108.01 LONG TERM DISABILITY 0 0 0 109
109.01 GENERAL PENSION 700 1,160 800 1,161
TOTAL PERSONNEL SERVICES 28,200 29,736 28,177 29,323
MATERIALS AND SUPPLIES
204.00 CHEMICALS 2,600 3,150 3,150 3,150
210.00 MINOR EQUIPMENT 2,333 1,015 1,015 1,501
212.00 SIGNS 0 .-------350- -----___350 -----___450
TOTAL MATERIALS AND SUPPLIES 4,933 4,515 4,515 5,101
_______ _______ _______ _______
' CONTRACTUAL SERVICES
314.00 PROFESSIONAL SERVICES 0 1,000 600 1,000
315.00 CONTRACT SERVICES 3,140 3,300 3,050 2,120
330.00 EQUIPMENT CHARGES 601 1,500 1,400 1,500
331.00 MOTOR POOL CHARGES 13,008 25,148 19,036 14,692
331.01 REPLACEMENT CHARGES 0 0 0 8,159
399.00 COST ALLOCATION 5,430 7,704 7,704 6,615
_______ _______ _______ _-____
' TOTAL CONTRACTUAL SERVICES 22,179 38,652 31,790 34,086
MAINTENANCE
400.00 BUILDINGS AND GROUNDS MAINT 21,326 43,689 43,689 42,500
402.00 RADIO MAINTENANCE 0 150 150 350
403.00 VEHICLE AND MACHINE MAINTENANCE 651 1,980 1,839 2,056
405.00 LIGHTING EQUIPMENT MAINTENANCE 2,236 3,000 3,000 3,500
407.00 SMALL EQUIPMENT MAINTENANCE 37 200 200 200
' ------------------------------------------------
TOTAL MAINTENANCE 24
25049,01948,87848606
TOTAL OPERATIONS, MAINTENANCE AND DEBT
SERVICE BEFORE DEPRECIATION 79,562 121,922 113,360 117,116
DEPRECIATION
' 800.00 DEPRECIATION EXPENSE 584'362 630,032 630,032 640,000
TOTAL DEPRECIATION 584,362 630,032 630,032 --__640,000-
" TOTAL BUILDING AND GROUNDS MAINTENANCE $ 663,924 $ 751,954 $ 743,392 S 757,116
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FUND 555 - AIRPORT 0. & M.
PUBLIC WORKS DEPARTMENT
DIVISION 393
AIRPORT
DIVISION
ACTIVITY 5, 7
CAPITAL EXPENDITURES PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
CAPITAL OUTLAY
1989
1990
1990
1991
--------------
...__.-_--..
............
--..........
.... .-------
315.00 CONTRACT SERVICES
$ 83,690
$ 18,982
$ 8,141
$ 4,000
801.00 FIXED ASSETS
450,432
41,209
14,680
5,850
802.00 VEHICLE AND EQUIPMENT
0
0
0
2,700
804.00 BUILDING COSTS
5,100
221,500
267,500
163,350
820.00 04 GRANT EXPENDITURES
3,000
0
3,000
0
820.03 MULTI -YEAR AIP #14, 1ST YEAR
0
1,277,438
100,000
1,967,719
820.04 MASTER PLAN UPDATE, AIP #12
0
60,873
60,873
0
820.05 LAND/AVIGATION EASEMENTS, AIP #13
0
94,300
94,300
0
821.00 OBSTRUCTION STUDY
20,776
498,122
98,000
400,122
........_...
TOTAL CAPITAL
............
S 562,998
............
S 2,212,424
.........•--
S 646,494
S 2,543,741
zsszazz_s__�
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Program: Water Admin. & Inv Department: Public Works
Fund: Water & Sewer �J. Division: Water
Program Description:
To manage the general operations and maintenance of the water
' distribution system of the City of Fayetteville, the growth
area, and Farmington and Greenland.
I
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' Program Analysis:
The management of the Water Operations and Maint. will supply
' service to the customers on a 24 hour basis. Management will
also strive to improve efficient service with limited
interruptions to the 19,000 Water customers. Planning,
scheduling and developing proper work procedures to
' effectively maintain 395 miles of water mains, as well as the
effective maintenance of service connections, valves, fire
hydrants, pumping facilities, and storage tanks.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
• Uniformed
• ' Nonuniformed 4.72
Part-time
' Total 4.72
Program Expense
Personnel Services $ 26,437
Materials and Supplies 19,100
Contractual Service 2,089,659
'• Maintenance 16,652
Depreciation Expense 16,140
Capital -Miscellaneous 0
' Total $2,167,988
Program Resources
Water & Sewer Funds $2,167,988
324
Program: Water Admin. & Inven.I Department: Public Works
Program Objectives:
1. To reduce the number of accidents to 0 in 1991.
2. To maintain an annual inventory audit variance of 1%.
3. To ensure that all equipment is checked for safety, as well
as, a fluid check before each daily use.
4. To meet 100% of variance requirements on all Water standards.
5. To ensure that downtime on each equip. does not exceed
150 hrs.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand Water
1. 1 of inventory items 800
2. 1 of Equip. units 15
3. Field service request 2,625
4. # of Personnel 17
Workload
1. Inventory maintained $300,000
2. 1 of Equip. units operated 15
3. # of field service insp 2,625
4. 1 of personnel managed 17
5. # of work orders processed 4,000
Productivity
1. O&M cost per customer 57.97
excluding capital impry
2. Administrative cost per 39.05
customer
3. Training hours per new 1,760
employee
Effectiveness
1. Percent of Water standard 100%
variances met
2. Amount of employee turnover 0
3. 1 of accidents 5
4. Variance of annual inventory 1%
5. 1 of budget adjustments 0
requested
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FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT
,N•
DIVISION 400 WATER DIVISION
ACTIVITY 5 WATER ADMINISTRATION
ACTUAL BUDGETED ESTIMATED BUDGETED
' 1989 1990 1990 1991
--- ..---------
PERSONNEL SERVICES
' 100.00 SALARIES AND WAGES $ 0 S 0 $ 0 $ 7,652
100.01 SALARY CONTINGENCY 0 0 0 16,808
103.00 OVERTIME - 0 0 0 0
' 105.00 SOCIAL SECURITY TAXES 0 0 0 569
107.00 LIFE INSURANCE 0 0 0 48
108.00 INSURANCE -HEALTH 0 0 0 488
' 108.01 INSURANCE - LTD 0 0 0 43
109.00 PENSION CONTRIBUTION 0 0 0 0
109.01 GENERAL PENSION 0 0 0 459
' 110.00 UNEMPLOYMENT INSURANCE 0 0 0 350
111.00 WORKERS COMP INSURANCE 0 0 0 0
TOTAL PERSONNEL SERVICES 0 0 0 26,437
MATERIALS AND SUPPLIES - - . .
' 200.00 OFFICE SUPPLIES AND PRINTING 0 0 0 4,000
203.00 CLEANING SUPPLIES 0 0 0 750
' 204.00 CHEMICALS •0 0 0 500
210.00 MINOR EQUIPMENT 0 0 0 10,000
217.00 SAFETY DEVICES 0 0 0 3,850
' TOTAL MATERIALS AND SUPPLIES 0 0 0 19,100
' CONTRACTUAL SERVICE
301.00 PUBLIC NOTIFICATION 0 - 0 0 300
302.00 UNIFORMS & PERSONAL EQUIPMENT 0 0 0 10,954
303.00 PUBLICATIONS & DUES 0 0 0 202
304.00 TRAVEL AND TRAINING 0 0 0 3,000
305.00 POSTAGE 0 0 0 720
' 309.00 LEASE EXPENSE 0 0 0 500
310.00 UTILITIES 0 0 0 43,000
310.01 TELEPHONE EXPENSE 0 0 0 2,500
' 311.00 INSURANCE -VEHICLES & BUILDING 0 0 0 5,187
311.01 SELF-INSURANCE 0 0 0 2,000
314.00 PROFESSIONAL SERVICES 0 0 0 5,000
314.01 LEGAL SERVICES 0 0 0 10,000
320.00 T -BILL HANDLING FEES 0 0 0 500
321.00 WATER IN LIEU OF TAXES 0 0 0 1,454,175
329.00 EMPLOYEE RECOGNITION 0 D 0 50
330.00 EQUIPMENT CHARGES - 0 0 0 8,509
330.05 LABOR CHARGES 0 0 0 121,866
I 326
FUND 540 - WATER & SEWER
DIVISION 400
ACTIVITY 5
PUBLIC WORKS DEPARTMENT
WATER DIVISION
WATER ADMINISTRATION
ACTUAL BUDGETED
1989 1990
ESTIMATED BUDGETED
1990 1991
346.00
INVENTORY ADJUSTMENTS
0
0
0
150
370.00
MANAGEMENT FEES
0
0
0
298,501
372.00
SALES TAX ON INVENTORY ITEMS
0
0
0
7,500
399.00
COST ALLOCATION
0
0
0
115,045
TOTAL
CONTRACTUAL SERVICE
0
............
0
............
0
............
2,089,659
............
MAINTENANCE
400.00 BUILDINGS AND GROUNDS MAINT.
0
0
0
3,200
401.00 OFFICE MACHINE MAINTENANCE
0
0
0
150
401.05 SEWER CAMERA MAINTENANCE
0
0
0
0
402.00 RADIO MAINTENANCE
0
0
0
4,802
403.00 VEHICLE MAINTENANCE
0
0
0
3,500
407.00 MAINTENANCE OF SMALL EQUIPMENT
0
0
0
5,000
TOTAL MAINTENANCE
0
_ ___________
0
____________
0
____________
16,652
____________
TOTAL WATER ADMINISTRATION BEFORE
DEPRECIATION
DEPRECIATION
800.00 DEPRECIATION EXPENSE
TOTAL WATER ADMINISTRATION
0 0 0 2,151,848
............ .-- " ""'" ....._...... .......-.__
0 0 0 16,140
.._---.._... "" "'..." "'......... ............
$ 0 S 0 $ 0 S 2,167,988
ecceee= eee____________ __ce_==eeeez
327
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I H
Program: Sewer Admin. Department: Public Works
Fund: Water & Sewer Division: Sewer
Program Description:
To manage the general operations and maintenance of the water
' distribution system of the City of Fayetteville, the growth
area, and Farmington and Greenland. Also, to act as liaison
between the City and contracted services rendered, such as
' OMI (PCP Operations) and consulting engineering firms involved
with sewer system projects.
I
Program Analysis:
The management of the Sewer Operations and Maint. will supply
' service to the customers on a 24 hour basis, 7 days a week,
365 days a year. Management will also strive to improve
efficient service with limited interruptions to the 18,000
' customers. In addition, the program is also responsible for
planning, scheduling and developing proper work procedures to
effectively maintain and rehabilitate 277 miles of sewer mains
and 6,600 manholes.
1
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
' Nonuniformed 1.5
Part-time
' Total 1.5
Program Expense
' Personnel Services $ 350
Materials and Supplies 13,870
Contractual Service 1,215,916
' Maintenance 21,450
Depreciation Expense 16,140
Capital -Miscellaneous 0
' Total $1,267,726
Program Resources
' Water & Sewer Funds $1,267,726
97
328
Program: Sewer Admin. I Department: Public Works
Program Objectives:
1. To reduce the number of on the job accidents.
2. To insure that all equipment is kept clean and well.
3. To meet 100% of variance requirements on all sewer standards.
4. To insure that downtime on each piece of equipment does not
exceed 150 hours.
5. To continue fine tuning construction methods to insure
efficient, cost effective work and a safe working environment
Performance Measures
Demand
1.
#
of
equipment
2.
#
of
personnel
3.
#
of
meetings
4.
#
of
reports
Workload
1. # of equipment operated
2. # of personnel managed
Productivity
1. O&M cost per customer
excluding capital impry
2. Administrative cost per
employee
3. Training hours per new
customer
Effectiveness
1. Amount of employee turnover
2. # of equipment accidents
3. # of personnel accidents
4. Sewer overflows reduced
5. % of program objectives met
Budgeted Estimated Budgeted
1990 1990 1991
15
14
312
260
15
14
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0 ,
300
100% '
1
1
1
329
FUND 540 - WATER & SEWER
DIVISION 401
ACTIVITY
' 5
' PERSONNEL SERVICES
------------------
100.00 SALARIES AND WAGES
103.00 OVERTIME
105.00 SOCIAL SECURITY TAXES
' 107.00 LIFE INSURANCE
106.00 INSURANCE -HEALTH
108.01 INSURANCE - LTD
109.00 PENSION CONTRIBUTION
109.01 GENERAL PENSION
' 110.00 UNEMPLOYMENT INSURANCE
111.00 WORKERS COMP INSURANCE
TOTAL PERSONNEL SERVICES
ET
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PUBLIC WORKS DEPARTMENT
SEWER.DIVISION
SEWER ADMINISTRATION
ACTUAL BUDGETED
1989 1990
ESTIMATED BUDGETED
----1990---- ----1991
S 0$
OS
0$
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
350
0
------------
------------
----------°-
----------0
0
0
0
350
• MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES AND PRINTING
0
0
0
3,120
203.00 CLEANING SUPPLIES
0
0
0
750
210.00 MINOR EQUIPMENT
0
0
0
8,000
217.00 SAFETY DEVICES
0
_ 0
0
2,000
TOTAL MATERIALS AND SUPPLIES
____________
0
0
____________ ____________
0
____________
13,870
CONTRACTUAL SERVICE
302.00 UNIFORMS & PERSONAL EQUIPMENT
304.00 TRAVEL AND TRAINING
309.00 LEASE EXPENSE
310.00 UTILITIES
310.01 TELEPHONE EXPENSE
311.00 INSURANCE -VEHICLES & BUILDING
311.01 SELF-INSURANCE
314.00 PROFESSIONAL SERVICES
314.01 LEGAL SERVICES
320.00 T -BILL HANDLING FEES
321.01 SEWER IN LIEU OF TAXES
330.05 LABOR CHARGES
331.00 MOTOR POOL CHARGES
331.01 REPLACEMENT CHARGES
370.00 MANAGEMENT FEES
399.00 COST ALLOCATION
TOTAL CONTRACTUAL SERVICE
0
0
0
7,636
0
0
0
2,000
0
0
0
250
0
0
0
175,000
0
0
0
24,242
0
0
0
1,217
0
0
0
2,000
O
- 0 -
- 0
262,000
0
0
0
40,000
0
0
0
500
0
0
0
266,585
0
0
0
52,337
0
0
0
1,340
0
0
0
2,411
0
0
0
253,765
0
0
0
124,633
--
0
------------
0
------------
0
------------
1,215,916
' MAINTENANCE
400.00 BUILDINGS AND GROUNDS MAINT. 0 0 0 2,000
401.00 OFFICE MACHINE MAINTENANCE 0 0 0 750
401.05 SEWER CAMERA MAINTENANCE 0 0 0 10,000
' 402.00 RADIO MAINTENANCE 0 0 0 2,500
403.00 VEHICLE MAINTENANCE 0 0 0 1,000
407.00 MAINTENANCE OF SMALL EQUIPMENT 0 0 0 1,000
408.00 FLOW MONITORING MAINT. & PARTS 0 0 0 4,200
____________ ____________ ____________ _______
TOTAL MAINTENANCE 0 0 0 _21,450
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TOTAL SEWER ADMINISTATION BEFORE
DEPRECIATION
DEPRECIATION
800.00 DEPRECIATION EXPENSE
TOTAL SEWER ADMINISTRATION
0 0 0 1,251,586
0
0
0
16,140
S.==""__ 0
$________
0
$_________
0
S1,267_726_
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330
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PROGRAM: Street Administration I DEPARTMENT: Public Works
FUND: 210 Street I DIVISION: Street
PROGRAM DESCRIPTION:
To plan and administer the Street Division activities in a cost
effective and efficient manner. To insure maintenance dollars
expended give the maximum benefit to the citizens of Fayetteville
in all areas, either in Street Maintenance, Drainage Maintenance,
or Maintenance of Street Right of Ways.
PROGRAM ANALYSIS:
The duties of the Street Administration program are to supervise and
manage the Street Division in a manner consistent with the stated
goals of the City Manager and Public Works Director. These duties
include: supervising 21 employees, managing four programs, and
administering a $1,600,000 maintenance budget.
This program monitors all budgeted maintenance projects. Plans and
schedules 35 maintenance activites to ensure proper timely completion
Receives, inspects, and schedules work on approximately 675 citizens
service requests. Provides training in maintenance techniques and
safety practices for all street division personnel. Continues to
gather facility inventories and plan maintenance activies for the
future.
PROGRAM STAFF BUDGETED ESTIMATED BUDGETED
1990 1990 1991
Uniformed
Nonuniformed 2.25 2.25 2.50
Part-time
Total '2.25 2.25 2.50
PROGRAM EXPENSE
Personnel Services
Materials & supplies
Contractual Service
Maintenance
Capital
$ 113,861
4,440
478,555
7,489
54,486
3,675
437,874
4,924
--
65,911
5,311
349,978
5,950
--
Total
$ 604,345
$ 500,959
$ 427,150
PROGRAM
Street Fund
$ 604,345 $ 500,959
331
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$ 427,150 1
1
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PROGRAM: Street Administration DEPARTMENT: Public Works
PROGRAM OBJECTIVES: Trr ,"> • ;'3
1. To administer the Street Division in an efficient and effective
manner, operating toward yearly goals, and being prepared to
respond to emergency situations as required.
2. To respond, inspect, and schedule, over 675 citizen service
requests.
3. To schedule and supervise, by 14 geographical areas, regular
maintenance based on current street evaluations.
4. To schedule and supervise bridge and drainage inspection and
maintenance activities.
5. To schedule and supervise Right of Way Maintenance activities.
6. To keep the Board of Directors and upper management better
informed through accurate regular reports.
PERFORMANCE MEASURES BUDGETED ESTIMATED BUDGETED
1990 1990 1991
IDEMAND
Employees supervised 21 21 21
'
Reports prepared 60 60 60
Program budgets administered 4 4 4
Meetings to attend 52 52 52
' Service requests to inspect 500 675 600
CIP projects to manage 87 87 75
WORKLOAD
Number of crew meetings 52 52 52
Reports prepared 60 60 60
' Hours spent supervising crews 80 80 80
Service requests to schedule 500 675 600
Street evaluations entered 2,080 2,080 2,080
PRODUCTIVITY
' Hours spent in crew meetings/mo 5 5 5
Hours spent preparing reports/mo 20 20 20
Hours spent supervising/mo 65 65 65
' Hours spent managing requests/mo 60 85 75
' EFFECTIVENESS
Monthly program objectives met 90 90 90
' Percentage of streets ranked 84 84 85
over 80% in inspection
Citizen service, requests 500 675 600
(declining by 10%)
Number of personal injuries 0 0 0
C
332
I
PUBLIC WORKS DEPARTMENT
FUND 210 - STREET STREET DIVISION
DIVISION 410 STREET MAINTENANCE ADMINISTRATION PROGRAM
ACTIVITY 5
ACTUAL BUDGETED REVISED BUDGETED
----1989 1990 ....1990 1991
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES $ 22,741 $ 64,147 $ 45,674 $ 52,770
100.01 SALARY CONTINGENCY 0 32,096 0 2,703
103.00 OVERTIME 3,152 640 400 762
105.00 SOCIAL SECURITY TAXES 1,837 5,019 3,540 4,095
107.00 INSURANCE - LIFE 65 208 151 329
108.00 INSURANCE - HEALTH 1,270 3,012 1,998 2,605
108.01 INSURANCE - LTD 0 0 0 293
109.01 GENERAL PENSION 1,335 2,804 1,518 1,736
110.00 UNEMPLOYMENT INSURANCE 577 1,962 0 0
111.00 WORKERS COMP INSURANCE 521 3.973 1,005 618
TOTAL PERSONNEL SERVICES 31,498 113,861 54,486 65,911
............ ............ .........m-- -----------
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING 715 1,440 675 1,000
203.00 CLEANING SUPPLIES 0 0 0 639
210.00 MINOR EQUIPMENT 0 0 0 600
217.00 SAFETY DEVICE 3,072
------2_464 -- 3_000 3,000 - -
TOTAL MATERIALS AND SUPPLIES 3,179 4,440 3,675 5,311
............ ............ ............ ............
CONTRACTUALSERVICES
301.00 PUBLIC NOTIFICATION 19 500 200 500
302.00 UNIFORMS AND PERSONAL EQUIP 10,047 13,874 11,674 14,886
303.00 PUBLICATIONS AND DUES 74 100 20 100
304.00 TRAVEL AND TRAINING 435 900 150 1,000
307.00 AUDIT EXPENSE 563 2,000 540 600
310.00 UTILITIES 136,501 162,085 133,150 143,802
310.01 TELEPHONE EXPENSE 3,437 3,990 2,320 2,900
311.00 INSURANCE -VEHICLES & BUILD 231 225 63 225
311.01 INSURANCE -SELF 1,333 1,500 1,500 2,000
314.00 PROFESSIONAL SERVICES 79,284 28,030 23,030 13,030
331.00 MOTOR POOL CHARGES 3,531 3,468 3,144 1,200
331.01 REPLACEMENT CHARGES 0 0 0 2,100
370.00 MANAGEMENT FEES 0 223,956 223,956 130,331
399.00 COST ALLOCATION 5,194 37,927 37,927 37,304
............. ............ ............ ............
TOTAL CONTRACTUAL SERVICES 240,649 478,555 437,874 349,978
__-__---.._. ... ............
MAINTENANCE
400.00 BUILDINGS AND GROUNDS MAINT 2,831 3,000 1,500 2,450
401.00 OFFICE MACHINE MAINTENANCE 901 100 0 100
402.00 RADIO MAINTENANCE 2,945 2,714 2,412 2,300
403.00 VEHICLES & EQUIPMENT MAINT 809 1,100
- - - '1,675 _ 1,012 - --
TOTAL MAINTENANCE 7,486 7,489 4,924 5,950
............ ............ ............ ............
CAPITAL
11
801.00 FIXED ASSETS
5,748
0
0
0
------------
------------
------------
------------
TOTAL CAPITAL
5,748
______
0
TOTAL STREET MAINTENANCE ADMINISTRATION
_
S 288,560
-_--
$ 604,345
------------
$ 500,959
----------� .
S 427,150
can ccc:ez
vzzsslnnanas
sans a a attest
sssssressa
1
333 '
• ' PROGRAM: Right of Way Maintenance DEPARTMENT: Public Works
FUND: 210 Street DIVISION: Street
PROGRAM DESCRIPTION:
To provide for attractive and safe rights of way with maintenance in
areas not maintained by others, to provide assistance to citizens in
extreme conditions, and to provide for emergency right of way clean-
up and maintenance.
1
PROGRAM ANALYSIS:
This program provides the manpower and equipment to maintain rights
of ways along city property, in traffic islands, and any other areas
not required to be maintained by property owners. The intent of this
program is to provide maintenance in emergency situations and where it
is not possible for citizens to mow, trim, and clean, on right of way
adjacent to their property. Funds saved in right of way maintenance
will be used in street maintenance.
It will be necessary for the citizens of Fayetteville to assist in the
' effort to maintain street rights of way in an acceptable condition.
A greater effort must be made by the citizens to maintain their pro-
perty (as required by ordinance). Manpower and funds contained in
this program will be shifted to street maintenance program, where
they are badly needed.
' PROGRAM STAFF BUDGETED ESTIMATED BUDGETED
1990 1990 1991
' Uniformed
Nonuniformed 3.55 2.00 .75
Part-time .90 .50 .50
Total 4.45 2.50 1.25
1 PROGRAM EXPENSE
Personnel Services $ 0 $ 0 $ 0
Materials & Supplies 7,510 2,585 2,245
Contractual Service 177,880 89,453 50,015
Maintenance 900 450 900
Capital
Total $ 186,290 $ 92,488 $ 53,160
' PROGRAM RESOURCES
Street Fund $ 186,290 $ 92,488 $ 53,160
•
334
L
I
PROGRAM: Right of Way Maintenance DEPARTMENT: Public Works
PROGRAM OBJECTIVES:
1. To provide emergency cleanup in street rights of way in response
to storms or other extreme situtations.
2. To mow along required rights of way eight times a year.
3. To trim around traffic islands and city maintained right of way.
PERFORMANCE MEASURES BUDGETED ESTIMATED BUDGETED
1990 1990 1991
DEMAND
Lane miles of
right of way
240
240
24
Other mowing
(trimming) (Hours)
3,500
1,500
1,000
R/W Spraying
(Gallons)
1,050
0
0
Cleaning R/W
(Hours)
2,520
1,600
1,260
Other R/W Maintenance
(Hours)
100
100
100
WORKLOAD
Lane miles of R/W mowing
1,920
1,920
192
Hours of other mowing
3,500
1,500
1,000
Gallon spraying
1,050
0
0
Hours cleaning R/W
2,520
1,600
1,260
Hours other R/W Maintenance
100
100
100
PRODUCTIVITY
Miles mowed per day
20
20
20
Crew hours per day trimming
26
24
24
Gallons sprayed per day
88
0
0
Crew hours per day cleaning
40
40
40
EFFECTIVENESS
Workload objectives met
Complaints regarding appearance
of City maintained row and
traffic islands
+/-10%
5
+/-10% +/-10%
3 0
I
I
335 '
I
FUND 210 - STREET .-, PUBLIC WORKS.DEPARTMENT
' DIVISION 411 STREET DIVISION
ACTIVITY 5 MAINTENANCE OF RIGHT OF WAY PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
I.
----1989 '--•1990 _'--1990---_ 1991
PERSONNEL SERVICES
' 100.00 SALARIES AND WAGES $ 77,107 $ 0 $ 0 $ 0
103.00 OVERTIME 435 0 0 0
106.00 COST ALLOCATION 16,198 0 0 0
'
110.00 UNEMPLOYMENT INSURANCE 0 0 0 0
111.00 WORKERS' COMP INSURANCE 1,778 0 .0 0
-------------------------------------------------
TOTAL PERSONNEL SERVICES 95,518 0 0 0
-------------------------------------------------
MATERIALS AND SUPPLIES
204.00 CHEMICALS 863 5,000 75 75
210.00 MINOR EQUIPMENT 2,772 2,510 2,510 2,170
' TOTAL MATERIALS AND SUPPLIES 3,635 7,510 _ 2,585 2,245
CONTRACTUAL SERVICES
' 315.00 CONTRACT SERVICES 2,263 22,300 15,550 1,500
330.00 EQUIPMENT CHARGES 48,683 54,976 14,375 7,555
' 330.05 LABOR CHARGES 0 81,967 49,975 26,109
399.00 COST ALLOCATION - 0 17,203 17,203 .: 14,851
------------- ------------- ------------- ------------
TOTAL CONTRACTUAL SERVICES 50,946 176,446 97,103 50,015 I. MAINTENANCE
' 407.00 MAINT OF SMALL EQUIP - 415 900 450 900
TOTAL MAINTENANCE 415 900 450 900
____________ ____________ ____________ ____________
' TOTAL MAINTENANCE OF RIGHT OF WAY $---_150,514 $ 184,856 $100,138 $ 53,160
------------------------------------------------
------------------------------------------------
'
1
U
336
H
PROGRAM: Street Maintenance
FUND: 210 Street
PROGRAM DESCRIPTION:
DEPARTMENT: Public Works
DIVISION: Street
To maintain the public streets of Fayetteville in the best possible
condition, free from defects and safety hazards. To provide the
most cost effective maintenance techniques for asphalt and concrete
streets.
PROGRAM ANALYSIS:
This program provides the manpower and equipment needed to maintain
the 210 miles of asphalt, concrete, and gravel streets in the city
limits of Fayetteville. Services planned include approximately
25,000 sq. yd. of sub -base repair, 20,000 sq. yd. of asphalt surface
repair, 462 tons of asphalt patching, 315,000 feet crack sealing,
4,420 miles of street sweeping, and continue street inventory and
condition rating.
Also, included in this program is snow and ice removal. During the
winter months personnel are scheduled 24 hours per day, as needed,
to insure the safest possible conditions for travel.
PROGRAM STAFF BUDGETED ESTIMATED BUDGETED
1990 1990 1991
Uniformed
Nonuniformed 12.20 13.15 13.10
Part-time .10 -- .25
Total 12.30 13.15 13.35
PROGRAM EXPENSE
Personnel Services
$
320
$
250
$
0
Materials & Supplies
169,611
147,066
170,284
Contractual Service
1,520,227
1,371,537
719,770
Maintenance
0
0
0
Capital
73,967
69,467
1,000
Total
$1,764,125
$1,544,313
$891,054
PROGRAM RESOURCES
Street Fund
C
I
I
I
I
I
I
I
LIII
I
I
I
I
I
$1,764,125 $1,544,313 $891,054 ,
rIL
337 ,
I
• PROGRAM: Street Maintenance DEPARTMENT: Public Works
• PROGRAM OBJECTIVES:
' 1. To inspect/rate all 2044 street sections.
2. To blade all0gravel streets four times per year.
' 3. To sweep asphalt and concrete streets once per month.
4. To perform maintenance on 20% of the streets in Fayetteville.
PERFORMANCE MEASURES BUDGETED ESTIMATED BUDGETED
' • 1990 1990 1991
DEMAND
Lane miles of asphalt streets 340 340 345
Lane miles of concrete streets 36 36 36
Lane miles of gravel streets 54 54 49
• WORKLOAD
' Tons of patching .378 440 462
Sq.•yd. of asphalt skin patch 10,000 10,000 20,000
' Sq. yd. of base repair 25,000 25,000 25,000
Sq. yd. of asphalt spot replace. 10,000 10,000 10,000
Lane miles of sweeping 4,680 4,200 4,420
Feet of blading gravel street 549,120 150,000 485,760
Tons of SB-2 gravel st. maint. 2,600 3,500 2,300
Feet of crack sealing 315,000 300,000 315,000
' PRODUCTIVITY
' Tons of patching/day 1.5 2.5 3.0
Sq. yd. of skin patch/day 1,000 1,000 1,000
Sq. yd. of base repair/day 450 450 450
Sq. yd. of spot replace./day 450 450 450
Miles swept/day 22 22 22
Feet bladed/day 7,920 7,920 7,920
Tons gravel/day 62 62 62
' Feet crack sealing/day 3,500 2,500 2,500
' EFFECTIVENESS
Workload objectives met +/-10% +/-10% +/-10%
% of street rated 80 or above 84 84 85
Number of calls for st. main. 200 200 180
Number of calls for sweeping 10 10 8
I
338
FUNS 210 - STREET PUBLIC WORKS DEPARTMENT
DIVISION 412 STREET DIVISION
ACTIVITY 5 STREET MAINTENANCE PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
............ ............ ............ ...........
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
S 243,882
$ 0
$ 0 S
0
102.00 EXTRA SERVICES
0
320
250
0
103.00 OVERTIME
11,606
0
0
0
106.00 COST ALLOCATION
47,984
0
0
0
111.00 YORKERSCOMP INSURANCE
5,343
0
0
0
............
............
............
............
TOTAL PERSONNEL SERVICES
308,815
320
250
0
............
._.........
•'•--------
"-•"••'•••
MATERIALS AND SUPPLIES
_
204.00 CHEMICALS
3,021
8,600
3,500
5,250
210.00 MINOR EQUIPMENT
1,366
2,559
2,559
1,009
215.00 NOT MIX, ASPHALT, AND GRAVEL
30,403
134,007
90,000
155,225
216.00 CONSTRUCTION MATERIALS
8,319
24,445
7,000
8,800
............
............
......0._...
__..........
TOTAL MATERIALS AND SUPPLIES
43,109
169,611
103,059
170,284
............
............
............
........ ....
CONTRACTUAL SERVICES
315.00 CONTRACT SERVICES
3,759
842,220
842,220
5,000
330.00 EQUIPMENT CHARGES
297,899
325,959
193,242
349,496
330.05 LABOR CHARGES
D
293,801
277,628
314,760
399.00 COST ALLOCATION
0
58,247
58,247
50,514
............
............
............
............
TOTAL CONTRACTUAL SERVICES
301,658
1,520,227
1,371,537
719,770
--""------
------------
------------
------------
CAPITAL
801.00 FIXED ASSETS
5,249
0
0
0
805.00 LAND ACQUISITION
0
69,467
69,467
0
810.00 EASEMENTS
0
4,500
0
1,000
............
............
............
... .. .......
TOTAL CAPITAL
5,249
73,967
69,467
1,000
............
............
............
............
TOTAL STREET MAINTENANCE
S 658,831
S 1,764,125
S 1,544,313
S 891,054
._
._aacaazazc
==Lansn S
339
PROGRAM: Drainage Maintenance DEPARTMENT: Public Works
FUND: 210 Street DIVISION: Street
.r,
PROGRAM DESCRIPTION:
To ensure drainage systems on public rights of way and improved
drainage systems accepted by the City are free of uncontrolled
growth and blockages.
PROGRAM ANALYSIS:
This program provides the manpower and, equipment needed to keep
the water flowing through our ditches, bridges and drain tiles.
Service provided includes cleaning and shaping 65,610 feet of
drainage ditches. Removing silt and debris from 700 drop inlets.
Cleaning and minor maintenance of driveway tiles in response to
citizens' requests. This maintenance is restricted to street
rights of way and drainage easements only.
PROGRAM STAFF
Uniformed
Nonuniformed
Part-time
Total
PROGRAM EXPENSE
Personnel Services
Materials & Supplies
Contractual Service
Maintenance
Capital
Total
PROGRAM RESOURCES
Street Fund
BUDGETED ESTIMATED BUDGETED
1990 1990 1991
4.25 4.85 6.25
-- 50 .25
4.25 5.35 6.50
$ 0 S 0 $ 0
25,060 16,417 22,175
223,877 162,087 261,711
0 0 0
5,000 0 1,000
$ 253,937 I $ 178,504 $ 284,886
$ 253,937 $ 178,504 $ 284,886
340
IPROGRAM: Drainage Maintenance DEPARTMENT: Public Works
PROGRAM OBJECTIVES:
1. To clean and reshape 9% of drainage ditches to provide needed
drainage capacity.
2. To clean 10% of drop inlets to prevent flooding.
3. To inspect and clean all 109 bridges once per year to reduce
flooding incidents.
4. To inspect/evaluate all drainage ditches once per year.
PERFORMANCE MEASURES BUDGETED ESTIMATED BUDGETED '
1990 1990 1991
DEMAND '
Bridges (each) 109 109 109 '
Drainage structures (each) 7,000 7,000 7,000
Drain tiles (feet) 65,000 65,000 65,000
Drainage ditches (feet) 729,000 729,000 729,000
other drainage work (hours) 500 725 400 ,
WORKLOAD ,
Bridges cleaned 109 109 109
Drainage structures cleaned 700 700 700
Feet drain tile cleaned 650 150 650
Feet ditches cleaned 51,030 75,000 65,610
Other drainage work 500 775 400
1
PRODUCTIVITY
Bridges cleaned/day 1 1 1
Drainage struct. cleaned/day 9 9 9
Feet tile cleaned/day 50 50 50
Feet ditches cleaned/day 450 450 450
Other drainage work hours/day 32 32 32
EFFECTIVENESS ,
Workload objectives met +/-10% +/-10%
Flooding caused by blocked 0 0 0
bridges
Flooding caused by blocked
drains 0 1 0
Requests for drainage maint. 300 300 250
341 '
1
PUBLIC WORKS DEPARTMENT
FUND 210 • STREET
STREET
DIVISION
DIVISION 413
DRAINAGE MAINTENANCE PROGRAM
ACTIVITY 5
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
$ 88,479
S 0 S
0
S 0
103.00 OVERTIME
369
0
0
0
106.00 COST ALLOCATION
15,405
0
0
0
111.00 WORKERS' COMP INSURANCE
1,689
0
0
0
TOTAL PERSONNEL SERVICES
------------------------------------------------
105,942
0
____________
0
____________
D
____________
MATERIALS AND SUPPLIES
____________
210.00 MINOR EQUIPMENT
444
1,135
1,135
800
215.00 HOT MIX, ASPHALT, AND GRAVEL
3,284
4,250
6,482
8,350
216.00 CONSTRUCTION MATERIALS
2,513
19,675
8,800
13,025
TOTAL MATERIALS AND SUPPLIES -
-
____________
6,241
____________
____________
25,060
____________
____________
16,417
____________
____________
22,175
____________
CONTRACTUAL SERVICES
315.00 CONTRACT SERVICES
330.00 EQUIPMENT CHARGES
330.05 LABOR CHARGES
399.00 COST ALLOCATION
TOTAL CONTRACTUAL SERVICES
CAPITAL
800.00 FIXED ASSETS
810.00 EASEMENTS
TOTAL CAPITAL
TOTAL DRAINAGE MAINTENANCE
409
10,250
0
1,100
74,284
97,177.
44,690
92,821
0
97,993
98,940
151,858
0
18,457
18,457
15,932
74,693
223,877
.
162,087
261,711
0
0
0
0
0
5,000
0
1,000
0
5,000
0
1,000
............
............
............
............
$ 186,876
$ 253,937
$ 178,504
$ 284,886
342
Program: Water Main Maint. Department: Public Works
Fund: Water & Sewer Division: Water
Program Description:
The purpose of this program is to supply sufficient water
pressure to provide fire protection (min. 35 psi) and
adequate water pressure to the customers (19,000). Also,
to control water loss and, provide safe potable water with
minimal interruptions to the customer.
Program Analysis: To maintain a water distribution system
with a water pressure of 150 psi and a working pressure of
200 psi and operate at or near the capacity and efficiency
that existed when the pipe was laid, materials are used that
have been tested and approved by The American Water Works
Assoc. Crews are supplied with the tools and equipment needed
to complete the work as efficiently as possible with minimal
interruptions to water service. Water mains that have had
continuous problems have been recommened for replacement,
this will reduce emergency and routine repairs, also, we
should see a reduction in overtime for this program. The
Ark. Health Dept. requires water samples from various
locations within the system. The purpose of sampling is to
ensure the quality is safe to drink and desirable to use.
We take approximately 567 samples per year.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed ,
Nonuniformed 4.15 3.00 2.88
Part-time ,
Total 4.15 3.00 2.88
Program Expense ,
Personnel Services $ 0 $ 0 $ 0
Materials and Supplies 2,994 31,000 31,000
Contractual Service 208,507 178,261 216,122
Maintenance 0 0 0
Depreciation Expense 396,844 396,844 396,844
Capital -Miscellaneous 0 0 0
Total $635,345 $606,105 $643,966
Program Resources I I
Water & Sewer Funds I $635,345 $606,105
343
$643,966
I
II
■
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Program: Water Main Maint. I Department: Public Works
Program Objectives:
1. To sample the water in the distribution system to provide
evidence that the water being delivered to the customer
is safe to drink and desirable to use. 567 samples per
year.
2. To make emergency and non -emergency repairs as effectively
and efficiently as possible to minimize customer interrupt-
ions at 310 per year.
3. To identify problem areas to be evaluated for replacement.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. Samples required by the
Arkansas Health Department
2. Miles of water lines
Workload
1. Samples taken per month
2. Water leaks repaired
Productivity
1. Water main repair(ADP)
2. Water Samples (ADP)
Effectiveness
1. Water leak repair percent
above/below standard
2. Water sampling percent
above/below standard
3. Customer Interruptions
624 670 567
288 288 310
52 55.83 47.25
390 350 367
1.50@18.67
1.50@16.81
1.50@18.67
26.00@.031
26.00@.29
26.00@.31
344
+/- 10% T10o +/- loo
+/- 10% +7% t/- 10%
N/A N/A 294
FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT
DIVISION 431 TRANSMISSION d DISTRIBUTION DIVISION
ACTIVITY 5 WATER MAINS MAINTENANCE PROGRAM
ACTUAL BUDGETED REVISED BUDGETED
1989 1990 1990 1991
............ ............ ............ ...........
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES
103.00 OVERTIME
106.00 COST ALLOCATION
TOTAL PERSONNEL SERVICES
MATERIALS AND SUPPLIES
......................
216.00 CONSTRUCTION MATERIALS
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICES
....................
308.03 RENT OF EQUIPMENT
311.01 INSURANCE -SELF
314.00 PROFESSIONAL SERVICES
315.00 CONTRACT SERVICES
330.00 EQUIPMENT CHARGES
330.05 LABOR CHARGES
399.00 COST ALLOCATION
403.00 VEHICLE & MACHINE MAIN!.
810.00 EASEMENTS
TOTAL CONTRACTUAL SERVICES
TOTAL OPERATIONS AND MAINTENANCE
BEFORE DEPRECIATION
DEPRECIATION
800.00 DEPRECIATION EXPENSE
TOTAL WATER MAINS MAINTENANCE
s 102,379 S 0$ 0 $ 0
33,648 0 0 0
33,668 0 0 0
............ ............ ............ ............
169,695 0 0 0
43,784
2,994
31,000
31,000
............
............
............
...........
43,784
2,994
31,000
31,000
............
............
............
...........
39
1,000
1,000
1,000
2,316
5,000
5,000
5,000
0
0
5,000
2,499
2,500
2,500
22,500
48,247
65,246
35,000
33,109
0
115,563
115,563
127,953
0
19,198
19,198
16,560
0
0
0
0
0
0
0
5,000
............
............
............
............
53,101
208,507
178,261
216,122
............
............
............
............
266,560
211,501
209,261
247,122
........
............
............
...........
351,676
396,844
396,844
396,844
............
............
............
............
$ 618,256
S 608,345
S 606,105
S 643,966
iaii-.iiaaaaa
Ytaae -
iiii_�i�._
�Saai�CLi�aC
345
I
Program: Fire Hyd. & Valves Department: Public Works
• Fund: Water & Sewer, Division: Water
i.a •' Program Description:
The purpose of this program is to ensure the operability of
valves and fire hydrants, also, to see that all fire hydrants
meet flow and pressure requirements (35 psi min.). All
valves need to be located, exercised, and locations recorded
each year. Our current manpower will only allow for 20% of
the valves to be located, exercised, and locations recorded.
I
Program Analysis:
I. The fire hydrant and valve program will ensure that all valves
and fire hydrants are inspected and exercised on a regular
basis. Necessary repairs will be made so that valves and fire
hydrants are operatable when needed. Fire hydrants are tested
for flow and pressure rates to see that they meet fire
protection requirements. There are 1,045 fire hydrants
1 within the water system, 261 fire hydrants will be scheduled
for inspection in 1991. There are 3,990 valves in the water
system, 798 of these valves will be scheduled for location
and exercised in 1991.
I. Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 1.86 2.10 2.75
Part-time
Total 1.86 2.10 2.75
Program Expense
' Personnel Services $ 0 $ 0 $ 0
Materials and Supplies 20,041 20,041 24,378
' Contractual Service 61,664 61,664 92,938
Maintenance 0 0 0
Depreciation Expense 5,568 5,568 2,700
Capital -Miscellaneous 0 0 0
Total $87,273 $87,273 $120,016
' Program Resources
Water & Sewer Fund $87,273 $87,273 $120,016
346
{
5
Program: Fire Hyd. & Valves Department: Public Works ,
Program Objectives:
1. To locate 798 valves to assure their asscessiblilty, i.e.,
uncover buried valves, straightened or repair valve boxes,
exercising valves or repair valve boxes, determine if
repairs or replacement is needed, and record all locations
of valves.
2. Inspect & maintain 261 fire hydrants for: 1) Obstructions;
2) Operations; 3) Flow and Pressure Test; and 4) Determine
if repairs are needed
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991 '
Demand
1. Total number of valves 3979 3990 3990
2. Total number of fire
hydrants 1034 1045 1045
3. Total number of valve boxes '
& lids 5013 5035 5035
Workload
1. # of valve boxes repaired 156 156 201
2. # of valves replaced150 50 39
3. # of valves exercised 1200 1500 798
4. # of fire hydrants maint. 300 500 261
5. # of fire hydrants repaired 116 50 31
6. 0 of fire hydrants replaced 5 5 10
Productivity
1. Valve box repair (ADP) 2.50@10.40 2.50@8.00 2.50@10.40
2. Valve replacement (ADP) 1.50@17.60 1.50@18.0 1.50@17.60
3. Valve exercising (ADP) 17.00@0.94 17.00@.50 17.00@.94
4. Fire hydrant maint (ADP) 7.50@2.13 7.50@1.00 7.50@2.13
5. Fire hydrant repair (ADP) 1.50@17.33 1.50@10.0 1.50@17.33
6. Fire hydrant repl. (ADP) .80@32.50 .80@28.0 .80@32.50
Effectiveness
1. Valve box repair percent
above/below standard +/- 10% +30% +/- 10%
2. Valve replacement percent
above/below standard +/- 10% -2% +/- 10%
3. Valve exercising percent
above/below standard +/- 10% +88% +/- 10%
4. Fire hydrant maintenance
percent above/below standard +/- 10% +100% +/- 10%
5. Fire hydrant repair percent
above/below standard +/- 10% +73% +/- 10%
6. Fire hydrant replacement
percent above/below standard +/- 10% +/- 10% +/- 10%
I
347 '
I A..
FUND 540 - WATER S SEER PUBLIC WORKS DEPARTMENT
DIVISION 432 r`g... TRANSMISSION S DISTRIBUTION D1 VISION
ACTIVITY 5 FIRE HYDRANTS AND VALVES PROGRAM
ACTUAL BUDGETED REVISED BUDGETED
' 1989 1990 1990 1991
PERSONNEL SERVICES
------------------
100.00 SALARIES AN':. WAGES S. 47,211 0$ 0 S 0
• 103.00 OVERTIME 1,662 0 0 0
106.00 COST A'_LOCATIDN 16,374 0 - 0 0
TOTAL PERSONNEL SERVICES 65,247 0 0 0
------------------------------------------------
' MATERIALS AND SUPPLIES
216.00 CONSTRUCTION MATERIALS 15,773 20,041 20,041 24,378
TOTAL MATERIALS AND SUPPLIES 15,773 20,041 20,041 24,378
CONTRACTUAL SERVICES
' 308.03 RENT OF EQUIPMENT 0 0 0 500
330.00 EQUIPMENT CHARGES 9,580 7,937 7,937 21,936
'• 330.05 LABOR CHARGES 0 44,614 44,614 62,635
399.00 COST ALLOCATION 0 9,113 9,113 7,867
------------ ------------ ------------ ------------
TOTAL CONTRACTUAL SERVICES 9,580 61,664 61,664 92,938
TOTAL OPERATIONS AND MAINTENANCE
BEFORE DEPRECIATION .90,600 81,705 81,705 117,316
_`-_"_ ----- -----w.... m- ______---
DEPRECIATION
-------------
' 800.00 DEPRECIATION EXPENSE 3,895 $,568 .5,568 2,700 -
TOTAL FIRE HYDRANTS AND VALVES $ 94,495 S 87,273 S 87,273 S 120,016
___________ _______ ________ __________
1
1
I
1
348
Program: Tank
Maintenance
Department:
Public Works
Fund: Water &
Sewer
I Division:
Water
Program Description:
To ensure the integrity of all water storage tanks, for
sanitary operational conditions and to provide for maximum
service life. Which allows a reservoir of water for 48 hours.
Program Analysis:
Storage tank maintenance consists of replacing beacon lights,
grounds keeping, maintaining altitude valves, and minor
repairs to ladders and safety cages as needed, number of
tanks in the system, as well as, painting and cleaning to
be done on a contracted basis. Maintenance to grounds is done
on a monthly basis. Maintenance to beacon lights, altitude
valves, and minor repairs are done on an as needed basis.
Program Staff
Uniformed
Nonuniformed
Part-time'
Total
Program Expense
Personnel Services
Materials and Supplies
Contractual Service
Maintenance
Depreciation Expense
Capital -Miscellaneous
Total
Program Resources
General Fund
Water & Sewer Fund
Budgeted
1990
.20
.20
$ 0
3,600
106,500
0
0
0
$110,100
$109,974
Estimated
1990
.15
.15
$ 0
3,600
106,500
0
0
0
$110,100
$110,100
I
H
I
I
I
I
I
Li
1
Budgeted
1991
.15
.15
$ 0
3,750
8,916
0
0
0
$ 12,666
$ 12,666
n
I
I
I
I
I
349 1
I
1
I
1
1
J
Program: Tank Maintenance Department: Public Works
Program Objectives,l,y
1. Maintain 4 beacdn lights.
2. Maintain 5 acres of grounds.
3. Maintain 3 altitude valves.
4. Conduct minor repairs on 7 ladders and safety cages.
5. Maintain 8 Tanks.
6. Mow approximately 7 acres of tank grounds.
IPerformance Measures
Demand
1. Labor hours
Workload
1. Labor hours
Productivity
1. Tank maintenance (ADP)
Effectiveness
1. Tank maintenance percent
above/below standard
Budgeted Estimated Budgeted
1990 1990 1991
600 600 600
600 600 600
16.00@1.00 14.86@1.00 16.00@1.00
+/- 10%
-7O +/- 10%
350
FUND 540 • WATER & SEWER
PUBLIC
WORKS DEPARTMENT
DIVISION 433
TRANSMISSION
& DISTRIBUTION DIVISION
ACTIVITY 5
TANK MAINTENANCE PROGRAM
ACTUAL
BUDGETED
REVISED
BUDGETED
1989
1990
1990
1991
............
............
............
............
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
S 2,574
S 0 S
0
S 0
103.00 OVERTIME
55
0
0
0
106.00 COST ALLOCATION
1,070
0
0
0
------------
------------
------------
------------
TOTAL PERSONNEL SERVICES
3,699
0
0
0
................................................
............
............
.........•--
MATERIALS AND SUPPLIES
216.00 CONSTRUCTION MATERIALS
652
3,600
3,600
3,750
............
............
............
............
TOTAL MATERIALS AND SUPPLIES
652
3,600
3,600
3,750
. ...........
............
............
............
CONTRACTUAL SERVICES
315.00 CONTRACT SERVICES
30,346
100,043
100,043
2,500
330.00 EQUIPMENT CHARGES
1,343
350
350
608
330.05 LABOR CHARGES
D
5,215
5,215
5,044
399.00 COST ALLOCATION
0
892
892
764
_______
________
_______
____________
TOTAL CONTRACTUAL SERVICES
31,689
106,500
106,500
8,916
............
............
............
............
TOTAL TANK MAINTENANCE
S 36,040
S 110,100
$ 110,100
S 12,666
_���� ..aa..
...L.a...
a:
zaazn::
351
Program: Pump Equip Maint Department: Public Works
— Fund: Water & Sewer Division: Water
Program Description:
' To provide an uninterrupted supply of water to customers
living at elevations above normal water supply by maintaining
water pumping equipment (electrical and mechanical).
1
'• Program Analysis:
There are five pumping facilities within the system, with a
total of it pumps. They -are required wherever gravity can
' not be used to supply water to the distribution system under
sufficient pressure to meet all service demands. Pumping
equipment represents a major part of a utilities investment
in equipment and machinery. If properly operated and main-
' tained, quality pumps and the electric motors that drive
them can give decades of service.
1
1
Budgeted Estimated
Program Staff .1990 1990
Uniformed
Nonuniformed 1.11 .74
Part-time
' Total 1.11 .74
Program Expense
Personnel Services $ 0 $ 0
Materials and Supplies 8,350 8,350
Contractual Service 37,081 37,081
' Maintenance 0 0
Depreciation Expense 0 0
Capital -Miscellaneous 0 0
Total $45,431 $45,431
Program Resources
' Water & Sewer Fund $45,431 $45,431
Budgeted
1991
74
K!
$ 0
9,375
37,951
0
$47,326
$47,326
352
Program: Pumping Equip Maint 1 Department: Public Works
Program Objectives:
1. Daily inspections for normal opeations - 5 per day
(1,250 per year) and scheduled preventive maintenance on
5 pump stations.
2. Installations of new telemetry system for 5 pump stations.
Budgeted Estimated Budgeted
Performance Measures
1990
1990
1991
Demand
1. Pump stations requiring
inspection
5
5
5
2. Pumps requiring maintenance
11
11
11
Workload
1. # of inspections
1040
1070
1250
2. f of Mech./Elec. repairs
100
100
75
Productivity
1. Pump station inspection
(ADP) 16.00@.62 16.00@.62 16.00@.62
2. Mech./Elec. repair (ADP) 1.00@20.00 1.00@8.00 1.00@20.00
Effectiveness
1. Pump station inspection
percent above/below standard +/- 10% +/- 10% +/- 10%
2. Mech./Elec. repairs percent
above/below standard +/- 10% +150% +/- 10%
353
I
1
1
1
I
p
' FUND 540 - WATER b SEWER PUBLIC WORKS DEPARTMENT
DIVISION L3. TRANSMISSION & DISTRIBUTION DIVISION
ACTIVITY 5 PUMPING EQUIPMENT MAINTENANCE PROGRAM
e ACTUAL BUDGETED REVISED BUDGETED
1989 1990 1990 1991
PERSONNEL SERVICES
•100.00 SALARIES AND '.'AGES S 26,399 $ 0 S 0 S 0
103.00 OVERTIME 1,920 0 0 0
105.00 COST ALLOCATION 6,266 0 0 0
____________ ____________ ____________ ____________
' TOTAL PERSONNEL SERVICES ---- 34,585- ____._____0• __._______0_ ___.______0.
MATERIALS AND SUPPLIES
216.00 CONSTRUCTION. MATERIALS 8,183 8,350 8,350 9,375
____________ ____________ ____________-___-________
'• TOTAL MATERIALS AND SUPPLIES 8,183 8,350 8,350 9,375
CONTRACTUAL SERVICES
--------------------
' 315.00 CONTRACT SERVICES 2,736 5,000 5,000 5,000
330.00 EQUIPMENT CHARGES 6,197 1,430 1,430 4,519
330.05 LABOR CHARGES 0 27,342 27,342 25,579
' 399.00 COST ALLOCATION 0 3,309 3,309 2,853
TOTAL CONTRACTUAL SERVICES 8,933 37,081 37,081 . ,37,951
_.---•-•'--- ----------m -'---------- ---•'-------
TOTAL PUMPING EQUIPMENT MAINTENANCE 8 51,701 S 45,431 $ 45,431 $ 47,326
1
1
1
1
1
1
354
Program: Meter Maintenance Department: Public Works
Fund: Water & Sewer Division: Water
Program Description:
The purpose of this program is to provide reliable water
service by maintaining the complete service line installation.
This consists of a connection at the main, a shut-off valve
near the customer's property line and the connecting piping
from the main to the customer's plumbing.
Program Analysis:
The major maintenance problems with service lines result from
encrustation, corrosion, and freezing. Maintenance in this
program will include maintenance to corp. stops, service
line, setting yoke, shut-off valve, and meter box. There are
approximately 19,000 services in the system.
Program Staff
Uniformed
Nonuniformed
Part-time
Total
Program Expense
Personnel Services
Materials and Supplies
Contractual Service
Maintenance
Depreciation Expense
Capital -Miscellaneous
Total
Program Resources
Water & Sewer Funds
Budgeted
1990
2.04
2.04
Estimated
1990
2.25
2.25
I
L
J
I
Budgeted
1991
2.25
2.25
$ 0 $ 0 $ 0
12,000 22,000 26,725
97,359 72,861 85,487
0 0 0
0 0 0
0 0 0
$109,359 $ 94,861 $ 112,212
$109,359
$ 94,861 $ 112,212
I
I
I
I
Li
I
355 '
I'
1
1
1
1
1
1
'I
1
Program: Meter Maintenance Department: Public Works
Program Objectives:°
1. To maintain an effective Meter Maintenance program at
3.50 @ 7.09 which'++'is 3.50 repairs` n 7.09 hours.
2. To maintain the average cost per repair for the Meter Maint
program at $210.00.
3. To complete 1000 of the meter maintenance program repairs
as per performance standards.
Performance Measures
Demand
1. # of water services
Workload
1. Water services repaired
Productivity
1. Water Services Repaired
(ADP)
2. Cost per repair
Effectiveness
1. Water service repair percent
above/below standard
Budgeted Estimated Budgeted
1990 1990 1991
18540 18540 19000
319 800 570
3.50@7.09 3.50@7.09 3.50@7.09
$210.00
+/- 10%
356
+/- 10% +/- 10%
FUND 540 - WATER & SEWER
PUBLIC WORKS DEPARTMENT
DIVISION 435
TRANSMISSION AND
DISTRIBUTION DIVISION
ACIVITY 5
METER MAINTENANCE
PROGRAM
ACTUAL
BUDGETED
REVISED
BUDGETED
1989
1990
1990
1991
-----'-.----
------------
------------
--'---------
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
S 30,559
S 0 S
0
S 0
103.00 OVERTIME
5,857
0
0
0
106.00 COST ALLOCATION
9,329
0
0
0
__________
______________
TOTAL PERSONNEL SERVICES
45,745
0
0
0
MATERIALS AND SUPPLIES
......................
216.00 CONSTRUCTION MATERIALS
10,184
12,000
22,000
26,725
TOTAL MATERIALS AND SUPPLIES
10,184
12,000
22,000
26,725
............
............
............
............
CONTRACTUAL SERVICES
330.00 EQUIPMENT CHARGES
14,529
34,498
10,000
18,471
330.05 LABOR CHARGES
0
57,000
57,000
61,954
399.00 COST ALLOCATION
0
5,861
5,861
5,062
---"-------
------------
------------
-
TOTAL CONTRACTUAL SERVICES
14,529
97,359
72,861
85,487
............
............
............
............
TOTAL METER MAINTENANCE
S 70,458
S 109,359
$ 94,861
S 112,212
eeeocev-ceov
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.zooac=-Does
357
Program: Maint of Dams Department: Public Works
Fund: Water & Sewer Division: Water
Program Description:
To secure the stability of two dams; one located at Lake
Fayetteville, and the other located at Lake Sequoyah to
prevent potential problems before they occur.
I
1
Program Analysis:
' Each lake is monitored once per month. Monitoring the
condition of the dam and keeping accurate records of seepage
rates and flow changes will assist us with our objectives.
' Storage impoundments with large exposed surface areas
commonly lose from 6 to 8 feet of water a year through
evaporation. In addition, there are seepage losses through
the bottom and sides of the impoundment. The stability of
the dam can be damaged by aquatic rodents and soil erosion.
' Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
I3onuniformed .09 .05 .05
Part-time
Total .09 .05 .05
Program Expense
' Personnel Services $ 0 $ 0 $ 0
Materials and Supplies 100 100 100
' Contractual Service 2,421 2,421 2,490
Maintenance 0 0 0
Depreciation Expense 26,790 26,790 26,790
Capital -Miscellaneous 0 0 0
Total $29,311 $ 29,311 $ 29,380
' Program Resources
Water & Sewer Funds $29,311 $ 29,311 $ 29,380
358
Program: Maint of Dams Department: Public Works
Program Objectives:
1. To maintain the stability and appearance of both dams to
a performance standard of 16.00 @ 1.00.
2. To monitor the lake levels quarterly for both Lake
Fayetteville and Lake Sequoyah.
3. To complete 100% of Dam Maintenance as per Performance
standards.
Performance Measures
Demand
1. Lake labor hours required
2. Dam labor hours required
Workload
1. Labor hours
2. Labor hours
Budgeted I Estimated Budgeted
1990 1 1990 1991
100 100 100
125 125 125
100 100 100
125 125 125
Productivity
1. Lake monitoring (ADP) 16.00@1.00 16.00@1.00 16.00@1.00
2. Dam monitoring (ADP) 16.00@1.00 16.00@1.00 16.00@1.00
Effectiveness
1. Lakes monitored percent
above/below standard
2. Dams monitored percent
above/below standard
+/- 10%
/- 10%
+/- 10%
+/- 10%
+/- 10%
+/- 10%
359
I.
' FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT
DIVISION - 437 TRANSMISSION AND DISTRIBUTION DIVISION
ACTIVITY - 5 MAINTENANCE OF- DAMS PROGRAM
ACTUAL BUDGETED REVISED BUDGETED
------------ ------------ ------------ ----1991----
PERSONNEL SERVICES
' 100.00 SALARIES AND WAGES , S 474 $ 0 $ 0 S 0
106.00 COST ALLOCATION 357 0 0 0
--------- ----------- ------------ -----------
' TOTAL PERSONNEL SERVICES 831 0 0 0
MATERIALS AND SUPPLIES
216.00 CONSTRUCTION MATERIALS 18 100 100 -100
____________ ____________ ____________ ____________
' TOTAL MATERIALS AND SUPPLIES 18 100 100 100
CONTRACTUAL SERVICES
' 330.00 EQUIPMENT CHARGES . 1,126 118 118 253
330.05 LABOR CHARGES 0 2,129 2,129 2,087
399.00. COST ALLOCATION - .. 0 : - 174.. .174 15D
I.
TOTAL CONTRACTUAL SERVICES 1,126 2,421 2,421 2,490
I. '______ ____________
' TOTAL OPERATIONS AND MAINTENANCE
BEFORE DEPRECIATION 1,975 2,521 2,521 2,590
--------------------------------------------------
DEPRECIATION
, 800.00 DEPRECIATION 26,792 26,790 26,790 26,790
__________.. ____________ ____________
_' TOTAL MAINTENANCE OF DAMS S _ 28,767 S __-- 29,311 $ 29,311 S --- 29,380_
360
Program: C/A Main Maint I Department: Public Works
Fund: Water & Sewer Division: Water
Program Description:
To provide potable water that is safe to drink and
desirable to use with minimal interruptions to the customers.
Also, to effectively control water loss.
Li
Program Analysis: To maintain a water distribution system
with a water pressure of 150 psi and a working pressure of
200 psi and operate at or near the capacity and efficiency
that existed when the pipe was laid, materials are used that
have been tested and approved by The American Water Works
Assoc. Crews are supplied with the tools and equipment needed
to complete the work as efficiently as possible with minimal
interruptions to water service. Water mains that have had
continuous problems have been recommended for replacement,
this will reduce emergency and routine repairs, also, we
should see a reduction in overtime for this program. The
Ark. Health Dept. requires water samples from various
locations within the system. We take approximately 36 samples
from various locations to ensure safe potable drinking water.
There are 60 miles of water mains in this area.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Non -Uniformed .24 .27 .27 ,
Part -Time
Total .24 .27 .27
Program Expense
Personnel Services $ 0 $ 0 $ 0
Materials & Supplies 3,400 3,400 5,000
Contractual Service 12,807 10,975 11,792
Maintenance 0 0 0
Depreciation Expense 14,082 14,082 14,082
Capital -Miscellaneous 0 0 0
Total $ 30,289 $ 28,457 $ 30,874 '
Program Resources
Water & Sewer Funds $ 30,289 $ 28,457 $ 30,874 1
I
361 1
Program: G/A Main Maintenance Department: Public Works
' Program Objective: 0
1. To make emergency, and non -emergency repairs as effectively
' and efficiently as possible to minimize customer
• interruptions --maintain a maximum of 14 water main repairs
w/11 interruptions.
2. To maintain the water main maintenance performance standard
at 1.50 @ 18.67 which is 1.50 repairs in 18.67 hours.
3. To maintain an average cost per water leak repair at
$576.00
1
' Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
1 Demand
1. Miles of water mains 48 48 60
2. Samples required 36
' Workload
1. Water leaks repaired 31 10 14
2. Samples taken per month 3
1
Productivity
ii. Water Main Repair (ADP) 1.50@18.671.50@16.81 1.50@18.67
2. Water samples (AD?) 26.00@0.31
Effectiveness
1. Water main repair percent
above/below standard +/- 10% +10% +/- 10%
2. Water sampling percent
above/below standard +/- 10%
I. 3. Customer interruptions 11
4. Workload objectives met +/- 10%
J
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} 1
362
FUND 540 - WATER & SEWER
PUBLIC WORKS DEPARTMENT
DIVISION - 438
TRANSMISSION
AND DISTRIBUTION
DIVISION
ACTIVITY - 5
GROWTH AREA MAINS MAINTENANCE
PROGRAM
ACTUAL
BUDGETED
REVISED
BUDGETED
1989
1990
1990
1991
------------
__....------
•-----------
------------
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
S 3,550
$ 0 S
0
S 0
103.00 OVERTIME
1,769
0
0
0
106.00 COST ALLOCATION
1,944
0
0
0
_ ___________
____________
____________
____________
TOTAL PERSONNEL SERVICES
7,263
0
0
0
MATERIALS AND SUPPLIES
216.00 CONSTRUCTION MATERIALS
739
3,400
3,400
5,000
............
............
............
............
TOTAL MATERIALS AND SUPPLIES
739
3,400
3,400
5,000
____________
____________
____________
____________
CONTRACTUAL SERVICES
330.00 EQUIPMENT CHARGES
5,605
4,332
2,500
3,236
330.05 LABOR CHARGES
0
7,303
7,303
8,406
399.00 COST ALLOCATION
0
1,172
1,172
150
____________
____________
____________
____________
TOTAL CONTRACTUAL SERVICES
5,605
12,807
10,975
11,792
____________
____________
____________
____________
TOTAL OPERATIONS AND MAINTENANCE
BEFORE DEPRECIATION
13,607
16,207
14,375
16,792
............
............
............
............
DEPRECIATION
800.00 DEPRECIATION EXPENSE
12,082
14,082
14,082
14,082
_.----------
------------
------------
------------
TOTAL GROWTH AREA MAINS MAINTENANCE
$ 25,689
S 30,289 $
28,457
$ 30,874
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ccccxaeefl cc
exec_ exceee
363
Program: taint Farm/Green. Department: Public Works
' Fund: Water & Sewer Division: Water
' Program Description:'
• To provide potable water that is safe to drink and
desirable to use with minimal interruptions to the customers.
Also, to effectively control water loss.
I
' Program Analysis: To maintain a water distribution system
with a water pressure of 150 psi and a working pressure of
' 200 psi and operate at or near the capacity and efficiency
that existed when the pipe was.laid, materials are used that
have been tested and approved by The American Water Works
Assoc. Crews are supplied with the tools and equipment needed
Ito complete the work as efficiently as possible with minimal
interruptions to water service. Water mains that have had
continuous problems have been recommened for replacement,
' this will reduce emergency and routine repairs, also, we
should see a reduction in overtime for this program. The
Ark. Health Dept. requires 72 water samples from various
locations within the system. The purpose of sampling is to
'
ensure the quality is safe to drink and desirable to use.
There are 25 miles of water main in this area.
I
I. Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed
Nonuniformed .36 .27 .27
Part-time
Total .36 .27 .27
Program Expense
' Personnel Services $ 0 $ 0 $ 0
Materials and Supplies 1,400 1,400 5,000
' Contractual Service 18,931 12,957 14,858
Maintenance 0 0 0
Depreciation Expense 1,500 1,500 1,500
Capital -Miscellaneous 0 0 0
Total $21,831 $15,857 $21,358
Program Resources
Water & Sewer Funds $21,831 $15,857 $21,358
:1
364
Program: Maint. Farm/Green. I Department: Public Works
Program objectives:
1. To maintain and meet the water main maintenance performance
standard of 1.50 @ 18.67 which is 1.50 repairs in 18.67 hours
2. To complete 100% of all main maintenance as performance '
standards.
3. To make emergency and non -emergency repairs as effectively
and efficiently as possible to minimize customer
interruptions -- a maximum of 14 repairs w/ 11 interruptions.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1. Miles of water mains 23 23 25
2. Samples required 72
1
Workload
1. Water leaks repaired 32 15 14
2. Samples taken per month 6
Productivity ,
1. Water main repairs (ADP) 1.50@18.67 1.50@16.81 1.50@18.67 '
2. Water Samples (ADP) 26.00@0.31
Effectiveness '
1. Water main repair percent
above/below standard +/- 10% +10% +/- 10%
2. Water Sampling percent +/- 10%
above/below standard
3. Customer interruptions 11 ,
4. Workload objectives met +/- 10%
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365 '
FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT
DIVISION 439 TRANSMISSION & DISTRIBUTION DIVISION
ACTIVITY 5 MAINTENANCE FARMINGTON & GREENLAND PROGRAM
ACTUAL BUDGETED REVISED BUDGETED
1989 1990 _--_1990 ----1991----
PERSONNEL SERVICES
100.00 SALARIES AND WAGES $ 7,097 S 0 $ 0 $ 0
103.00 OVERTIME 638 0 0 0
106.00 COST ALLOCATION 1,170 0 0 0
' TOTAL PERSONNEL SERVICES 8,905 0 0 0
MATERIALS AND SUPPLIES
1.. 216.00 CONSTRUCTION MATERIALS 1,501 1,400 1,400 5,000
TOTAL MATERIALS AND SUPPLIES 1,501 1,400 1,400 5,000
CONTRACTUAL SERVICES
'311.01 INSURANCE -SELF 0 500 - 500 1,000
'
315.00 CONTRACT SERVICES 0 500 500 1,000
330.00 EQUIPMENT CHARGES 5,738 6,493 2,500 3,195
330.05 LABOR CHARGES 0 9,981 8,000 8,406
399.00 COST ALLOCATION 0 1,457 1,457 1,257
TOTAL CONTRACTUAL SERVICES 5'738 18,931 _12,957 14,858
TOTAL OPERATIONS AND MAINTENANCE
BEFORE DEPRECIATION 16,144 20,331 14,357 19,858
DEPRECIATION -
____________
800.00 DEPRECIATION EXPENSE 0 1,500 1,500 1,500
TOTAL WATER MAINS MAINTENANCE $ 16,144 $ 21,831 $ 15,857 $ 21,358
1
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366
Program: Sewer Maint. Department: Public Works
Fund: Water & Sewer Division: Sewer
Program Description:
Sewer Maint. includes clearing blockages cleaning
lines,inspections(via T.V.equip.),and various types of repairs
to sewer lines and manholes. In 1990 the Sewer Division has
added some new activities, to include Sewer Flow Monitoring
Field Inspections and Sewer Flow Monitoring Analysis.
Measuring the flow during wet weather will help us in
determining our priorities in Sewer Rehabilitation.
Program Analysis:
There are 254 miles of sewer main within the wastewater
collection system.
The number of manholes total 6,111.
In our efforts to reduce inflow and infiltration into the
wastewater collection system we are exercising preventive
maintenance procedures to expand the life of the existing
sewer system and reduce sewer overflows .
The Water & Sewer Division separated in Jan. 1990 due to
the increasing workload developing in Sewer Rehabilitation.
New activities and constuctions methods have been added to
keep up with the day to day workload and allow us to complete
our goals.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed
Nonuniformed 10 14 14
Part-time
Total 10 14 14
Program Expense
LJ
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P
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11
Personnel Services
0
0
4,000
Materials and Supplies
37,400
39,800
46,092
Contractual Service
613,240
367,907
571,124
Maintenance -
0
0
0
Depreciation Expense
422,725
422,725
442,725
Capital -Miscellaneous
0
0
6,000
Total
$1,073,365
$830,432
$1,069,941
Program Resources
I
Water & Sewer Funds $1,073,365 $830,432 $1,069,941
367
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Program: Sewer Maintenance Department: Public Works
Program Objectives:
1. To complete 100% of sewer maintenance as per performance
standard.
2. To maintain the preventive maintenance program to continue
reducing sewer overflows, from 600 in 1989 to 300 in 1990 &
1991.
3. Effectively analyze Sewer Flow Monitoring Data to determine
the areas within the City that should take priority over
others. 33 sites will be monitored on a monthly basis.
4. To determine the most cost effective means of rehabilitation
to the sewer collection system, via TV camera inspections,
55,400 ft.
Performance Measures
Demand
1. Miles of Sewer Main
2. Number of Manholes
3. Sewer Flow Monitors
Budgeted
1990
254
6,111
33
Estimated Budgeted
1990 1991
254 254
6,111 6,111
33 33
Workload
1. Sewer calls 554 600 554
2. T.V., inspections 154,012 ft 55,000ft 55,400ft
' 3. Sewer line cleaned 156,000 ft 259,312ft 277,000ft
4. Sliplining sewer main 5,468 ft 5,904ft 6,094ft
5. Sewer Flow Monitor inspec. 180 180 180
Productivity
1. Sewer Calls ( 2 men ) 4 @ 8 3 @ 8 4 @ 8
2. T.V. inspec (3 men)(2.5,50%) 700ft @ 8hr 1113 @ 8 700 @ 8
' 3. Sewer line cleaned (2 men) 5000 @ 8hr 2912 @8 5000 @ 8
4. Sliplining sewer main(6 men) 125 @ 8hr 287 @ 8 . 125 @ 8
5. Sewer flow monitor inspect. 2 @ 8hr 2 @ 8 2 @ 8
' Effectiveness
1. Sewer Calls 100% 71% 100%
2. T.V. inspects. 100% 159% 100%
'
3. Sewer line cleaning 100% 58% 100%
4. Sliplining sewer mains 100% 229% 100%
5. Sewer flow monitor inspec. 100% 100% 100%
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368
FUND 540 - WATER & SEWER
PUBLIC
WORKS DEPARTMENT
DIVISION 441
SEWER MAINTENANCE & COLLECTION
DIVISION
ACTIVITY 5
SEWER MAIN
MAINTENANCE PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
____________
1990
____________
1990
____________
1991
____________
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES
S 152,205 S
0 S
0
$ 0
102.00 EXTRA SERVICE
0
0
0
4,000
103.00 OVERTIME
21,895
0
0
0
106.00 COST ALLOCATION
44,967
0
0
0
............
............
............
. .........
TOTAL PERSONNEL SERVICES
219,067
0
0
4,000
MATERIALS AND SUPPLIES
204.00 CHEMICALS
1,088
2,400
2,400
2,400
216.00 CONSTRUCTION MATERIALS
23,451
35,000
37,400
43,692
__-------"'
------------
------------
------------
TOTAL MATERIALS AND SUPPLIES
24,539
------------
37,400
------------
39,800
------------
46,092
SERVICES
CONTRACTUAL SERVICES
....................
308.03 RENT OF EQUIPMENT
200
1,000
1,000
1,000
311.01 INSURANCE -SELF
10,523
29,715
12,500
29,715
315.00 CONTRACT SERVICES
20,777
17,810
5,000
25,810
330.00 EQUIPMENT CHARGES
79,102
231,624
85,000
228,279
330.05 LABOR CHARGES
0
304,174
235,490
261,199
399.00 COST ALLOCATION
0
28,917
28,917
25,121
------------
TOTAL CONTRACTUAL SERVICES
............
110,602
............
............
613,240
............
...........w
367,907
.m----------
571,124
----._......
TOTAL OPERATIONS AND MAINTENANCE
BEFORE DEPRECIATION
354,208
------------
650,640
------------
407,707
------------
621,216
---........
DEPRECIATION
800.00 DEPRECIATION EXPENSE
327,690
422,725
422,725
442,725
810.00 EASEMENTS
0
0
0
6,000
TOTAL SEWER MAIN MAINTENANCE
S 681,898
S 1,073,365
$ 830,432
S 1,069,941
369
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' Program: Sewer Maint.F/G Department: Public Works
Fund: Water & Sewer Division: Sewer
' Program Description:
Sewer maintenance includes clearing blockages, cleaning
lines, inspections, and various types of repairs to sewer
' lines and sewer manholes. Miles of wastewater lines totals
23 miles. The total numbers of manholes is 489.
1
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•' Program Analysis:
The maintenance of the sewer collection system in the
Farmington and Greenland areas will require, the same program
' as that of the collection system in the incorporated bound-
aries of the City of Fayetteville. Sewer maintenance in the
Farmington and 'Greenland areas is done on an as needed basis.
Sewer rehabilitation has not been scheduled in the areas at
' this time.
' Program Staff
Uniformed
' Nonuniformed
Part-time
Total
Program Expense
Personnel Services
Materials and Supplies
Contractual Service
Maintenance
Depreciation Expense
Capital -Miscellaneous
Total
Program Resources
Water & Sewer Funds
Budgeted
1990
10
10
Estimated
1990
14
14
Budgeted
1991
14
14
$ 0 $ 0 $ 0
2,000 2,000 2,000
16,745 6,793 12,173
0 0 0
0 0 0
0 0 0
$ 18,745 $ 8,793 $ 14,173
$ 18,745
370
$ 8,793 $.14,173
Program: Sewer Maint. F/G I Department: Public Works
Program Objectives:
1. To complete 100% of sewer maintenance as per performance
standard.
2. To maintain the preventive maintenance program to continue
reducing sewer overflows.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
1.
Miles of Sewer Main
23
23
23
2.
Number of Manholes
489
489
489
Workload
1.
Problem and Emergency Calls
40
34
40
2.
3.
Sewer Mains Repairs
Manholes Repairs
19
10
12
10
19
10
Productivity
1. Sewer Calls ( 2 men ) 4 @ 8hrs. 3 @ 8hrs.- 4 @ 8hrs.-
2. Sewers Main Repairs(3 men) 1.2@ 8hrs. 1.7 @ 8 1.7 @ 8
3. Manholes Repairs (3 men) 2 @ 8hrs. 3.4 @ 8 3.5 @ 8
Effectiveness
1. Sewer Calls 100% 71% 100%
2. Sewer Main Repairs 100% 100% 100%
3. Manholes Repairs 100% 100% 100%
371
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FUND 540- WATER 8 SEWER
DIVISION - 444
ACTIVITY - 5
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
103.00 OVERTIME
106.00 COST ALLOCATION
TOTAL PERSONNEL SERVICES
MATERIALS AND SUPPLIES
216.00 CONSTRUCTION MATERIALS
CONTRACTUAL SERVICES
308.03 RENT OF EQUIPMENT
311.01 INSURANCE -SELF
315.00 CONTRACT SERVICES
330.00 EQUIPMENT CHARGES
330.05 LABOR CHARGES
399.00 COST ALLOCATION
TOTAL CONTRACTUAL SERVICES
TOTAL MAINT - FARMINGTON & GREENLAND'
I,
PUBLIC WORKS DEPARTMENT
SEWER MAINTENANCE-& COLLECTION DIVISION
MAINTENANCE FARMINGTON & GREENLAND PROGRAM
ACTUAL BUDGETED REVISED
----1989 --__1990- ----1990-__-
$ 1,359 $
143
1,170
2,672
16
16
0$ 0$
0 0
0 0
0 0
-- ------------
BUDGETED
1991
0
0
0
0
2,000 2,000 2,000
------ ------------ ------------
2,000 2,000 2,000
------ ------------ ------------
0
0
0
500
0
0
0
2,000
0
500
500
500
2,244
7,200
835
881
0
8,350
4,763
7,692
0
695
695
600
2,244
16,745
6,793
12,173
S 4,932
S -- 18,745 $
__ -
_---_ 8,793
S-_-__14,173
372
FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT
DIVISION 471 WATER & SEWER DIVISION
ACTIVITY 5 WATER L SEWER ADMINISTRATION
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
............ ............ ........................
PERSONNEL SERVICES
..................
100.00
SALARIES AND WAGES
$ 137,962
$ 8,664
$ 8,664
$ 0
100.01
SALARY CONTINGENCY
0
69,919
0
0
103.00
OVERTIME
3,617
0
0
0
105.00
SOCIAL SECURITY TAXES
1,529
663
663
0
107.00
LIFE INSURANCE
86
41
36
0
108.00
INSURANCE -HEALTH
1,155
693
475
0
108.01
INSURANCE - LTD
0
0
0
0
109.00
PENSION CONTRIBUTION
0
0
0
0
109.01
GENERAL PENSION
0
505
480
0
110.00
UNEMPLOYMENT INSURANCE
0
0
0
0
111.00
WORKERS COMP INSURANCE
32,820
0
0
0
............
TOTAL
PERSONNEL SERVICES
............
177,169
............
80,485
............
10,318
0
............
............
............
............
MATERIALS AND SUPPLIES
--...--"'.._---------
200.00 OFFICE SUPPLIES AND PRINTING
1,498
6,235
3,235
0
203.00 CLEANING SUPPLIES
750
1,400
1,400
0
204.00 CHEMICALS
0
0
0
0
210.00 MINOR EQUIPMENT
14,946
16,085
16,085
0
217.00 SAFETY DEVICES
2,022
5,006
5,006
0
TOTAL MATERIALS AND SUPPLIES
............
19,216
............
28,726
............
25,726
............
0
------------
------------
------------
------------
CONTRACTUAL SERVICE
...................
301.00
PUBLIC NOTIFICATION
0
0
0
0
302.00
UNIFORMS & PERSONAL EQUIPMENT
14,274
17,826
17,826
0
303.00
PUBLICATIONS & DUES
0
0
0
0
304.00
TRAVEL AND TRAINING
3,922
6,090
6,090
0
305.00
POSTAGE
0
0
0
0
309.00
LEASE EXPENSE
0
500
500
0
310.00
UTILITIES
184,554
183,000
183,000
0
310.01
TELEPHONE EXPENSE
4,067
10,750
10,750
0
311.00
INSURANCE -VEHICLES & BUILDING
3,023
3,706
3,233
0
311.01
SELF-INSURANCE
3,144
4,000
3,000
0
314.00
PROFESSIONAL SERVICES
2,222
13,841
13,841
0
314.01
LEGAL SERVICES
0
53,440
53,440
0
320.00
T -BILL HANDLING FEES
250
1,000
1,000
0
321.00
WATER IN LIEU OF TAXES
100,665
1,401,730
1,401,730
0
321.01
SEWER IN LIEU OF TAXES
127,800
227,264
227,264
0
329.00
EMPLOYEE RECOGNITION
0
0
0
0
330.00
EQUIPMENT CHARGES
5,099
6,655
4,750
0
373
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1
FUND 540 - WATER & SEWER
DIVISION 471
ACTIVITY 5
PUBLIC WORKS DEPARTMENT
WATER & SEWER DIVISION
WATER & SEWER ADMINISTRATION
ACTUAL BUDGETED ESTIMATED BUDGETED
' __"1989 1990 1990 --__1991_---
330.05 LABOR CHARGES 0 181,117 140,000 0
' 331.00 MOTOR POOL CHARGES 4,641 5,468 3,500 0
346.00 INVENTORY ADJUSTMENTS 0 150 150 0
370.00 MANAGEMENT FEES 380,562 447,360 447,360 0
' 370.05 PUBLIC WORKS MGMT. FEES 0 79,405 79,405 - 0
372.00 SALES TAX ON INVENTORY ITEMS 4,198 10,000 8,000 0
399.00 COST ALLOCATION 0 264,217 264,217 0
900.00 MISCELLANEOUS EXPENSE 417 0 0 0
TOTAL CONTRACTUAL SERVICE 838,838 2,917 519 2,869,056 0
------------------------------------------------
MAINTENANCE
400.00 BUILDINGS AND GROUNDS MAINT. 4,864 5,789 5,200 0
'
401.00 OFFICE MACHINE MAINTENANCE 0 150 150 0
401.05 SEWER'L CAMERA MAINTENANCE 0 9,000 9,000 0
402.00 RADIO MAINTENANCE 5,399 4,802 - 4,802 0
' 403.00 VEHICLE MAINTENANCE 1,280 4,500 1,200 0
407.00 MAINTENANCE OF SMALL EQUIPMENT 2,733 10,000 6,750 0
408.00 FLOW MONITORING MAINT. & PARTS 0 0 0 0
TOTAL MAINTENANCE -- ___- 14,276 34,241. 27,102 0
___ _______ ::::±:: ___________
TOTAL W&S ADMIN. & INVENTORY BEFORE
DEPRECIATION 1,049,499 3,060,971 2,932,202 0
------------ '-----'---- ----------- ------------
' DEPRECIATION
800.00 DEPRECIATION EXPENSE 32,490 35,000 32,280 0
' TOTAL W&S ADMIN. AND INVENTORY S1,081,989 $ 3,095,971 S_ 2,964,482- S---__---- 0-
' Note: This program has been split into two programs for 1991.
The new program numbers are 400 (Water) and 401 (Sewer).
1
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E 374
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Program: O & A
Fund: 550 Solid Waste
Department: Public Works
Division: Solid Waste Management
Program Description: To provide oversight of operations,
planning and analysis of solid waste management programs.
Develop and maintain a comprehensive waste stream and service
database. Oversee construction and operation of materials
recovery facility. Promote and maintain public awareness
regarding solid waste issues and waste reduction strategies.
Facilitate public participation and interaction in solid waste
policy development. Maintain productive intergovernmental
relations.
Program Analysis: Dramatic changes started in 1990 will
continue in 1991. These changes will reflect a continued
emphasis on waste reduction, materials recovery, and efficiency
of operations. Implementation of new rate structures will
provide a truer assessment of the costs for services utilized by
each customer. Operational costs will initially increase due
to more specialized collection strategies (solid waste,
recyclables, compostables, household hazardous waste, commercial
and industrial waste recovery etc.) Increased costs for
landfilling, waste transportation, and new waste reduction
incentives will be offset by reduced tonnage going to the
landfill and improved enviromental standards. A major public
awareness program will continue to be necessary to maximize the
effectiveness of the new incentives. Computer capabilities will
assist in maintaining and analyzing current databases.
Budgeted
Estimated
Budgeted
Program Staff
1990
1990
1991
Uniformed
Nonuniformed
3.37
3.00
4.00
Part-time
Total
3.37
3.00
4.00
Program Expense
H
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Personnel Services $190,113 $112,409 $165,015
Materials and Supplies 9,686 7,788 9,851
Contractual Service 487,492 694,157 778,731
Maintenance 4,595 2,558 4,237
Capital -Miscellaneous 14,630 14,630 15,500
Total $706,516 $831,542 $973,334
Program Resources
Solid Waste Fund $706,516 $831,542 $973,334
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Program O & A
Department Public Works
Program Objectives ;7y ".. r ,tr Vii'
1. To provide sanitation collection serviceeto 12,700 residential
customers.
2. To provide sanitation collection service to 1,200 commercial
customers.
3. Provide oversight and administrative support to 5 Solid Waste Manage-
ment Division Programs.
4. Implement new residential service rate structure.
5. Negotiate one landfill disposal contract.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
' Demand
1..Oversee and administer 5 5 5
programs.
' 2. Service residential units. 13,700 13,700 14,000
3. Service commercial units. 1,200 1,200 1,200
4. Negotiate landfill contract 1 1 1
5. Supervise construction of 1 1 1
Material Recovery Facility
• 6. Supervise employees 34 35 35
7. Reports produced/month 4 4 4
' Workload
1. # RFP's composed and issued 12 12 12
' 2. Reports produced/month 4 4 4
3. Press releases/month 2 2 2
4. Meetings w/ citizen groups 50 35 35
5. Meetings w/ other area govts 25 25 25
'• 6. Meetings w/ prof. orgs. & 6 6 6
technical committees
7. Investigate weekly complaints 8 8 8
' Productivity
1. Hours spent preparing for 40 40 40
meetings each month
2. Hours spent preparing reports 30 30 30
each month
3. Hours spent investigating 16 16 16
complaints each month
Effectiveness
1. Tonnage diverted from 5,500 5,500 5,750
landfill.
' 2. Implement new programs. 3 3 2
3. Total customers.serviced 48,706 48,706 49,485
4. Reduce weekly waste generated 20% 20% 20%
per capita
1
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376
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FUND 550 - SOLID WASTE PUBLIC WORKS DEPARTMENT
DIVISION 500 SOLID WASTE DIVISION
ACTIVITY 5 OPERATIONS & ADMINISTRATION
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
••'-'---'••• "'-'------- _..•••'-".. ............
PERSONNEL SERVICES
100.00 SALARIES AND WAGES $ 58,837 S 73,193 S 73,994 $ 91,024
100.01 SALARY CONTINGENCY 0 59,986 0 19,445
103.00 OVERTIME 70 492 492 708
105.00 SOCIAL SECURITY TAXES 4,222 5,841 5,048 7,298
107.00 LIFE INSURANCE 177 267 248 573
108.00 HEALTH INSURANCE 2,708 3,514 2,666 4,722
108.01 INSURANCE -LTD 0 0 0 509
109.00 PENSION CONTRIBUTION 1,537 1,911 1,825 3,137
109.01 GENERAL PENSION 0 2,218 1,644 2,318
110.00 UNEMPLOYMENT INSURANCE 12,690 2,802 20 1,966
111.00 WORKERS COMP INSURANCE 30,190 39,889 26,472 33,315
------------------------------------------------
TOTAL PERSONNEL SERVICES 110,431 190,113 112,409 165,015
____________ ____________ ________ ____ ____________
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING 1,315 3,425 1,578 2,200
203.00 CLEANING SUPPLIES 842 3,190 3,186 5,319
210.00 MINOR EQUIPMENT 0 3,071 3,024 2332
------------------------------------------------
TOTAL MATERIALS AND SUPPLIES 2,157 9,686 7,788 9,851
CONTRACTUAL SERVICES
....................
301.00 PUBLIC NOTIFICATION 0 0 0 7,120
302.00 UNIFORMS AND PERSONAL EQUIPMENT 290 762 446 541
303.00 PUBLICATIONS AND DUES 202 1,276 1,000 1,276
304.00 TRAVEL AND TRAINING 7,605 2,000 2,000 2,000
305.00 POSTAGE 13,005 13,283 12,000 200
307.00 AUDIT EXPENSE 7,430 2,500 7,200 9,000
310.00 UTILITIES 5,727 6,798 6,752 7,140
310.01 TELEPHONE EXPENSE 1,595 2,000 2,000 3,000
311.00 INSURANCE -VEHICLES & BUILDING 0 200 200 311
311.01 INSURANCE -SELF 2,106 4,000 900 4,000
314.01 PROF. SERVICES INCINERATOR 428,318 250,000 450,000 500,000
319.00 BAD DEBT EXPENSE 6,057 3,103 12,000 12,000
320.00 T -BILL HANDLING 150 1,100 0 1,100
321.02 SANITATION IN LIEU OF TAXES 53,000 60,000 60,000 88,720
331.00 MOTOR POOL CHARGES 6,529 5,813 6,002 2,660
331.01 REPLACEMENT CHARGES 0 0 0 4,692
333.00 COLLECTION EXPENSE 0 1,000 0 1,000
347.00 BAD DEBTS A/R BILLING 3,282 0 0 0
370.00 MANAGEMENT FEES 0 10,283 10,283 23,033
399.00 COST ALLOCATION 0 123,374 123,374 110,938
............ ............ ............
TOTAL CONTRACTUAL SERVICE 535,2% 487,492 694,157 778,731
-___......._ - ____
377 '
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FUND 550 - SOLID WASTE
PUBLIC WORKS
DEPARTMENT
DIVISION 500
SOLID WASTE
DIVISION
ACTIVITY 5
OPERATIONS & ADMINISTRATION
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
................................................
1990
1990
------------
1991
------------
MAINTENANCE
400.00 BUILDING & GROUNDS MAINTENANCE
0
1,931
1,458
1,931
401.00 OFFICE MACHINE MAINTENANCE
90
232
0
232
402.00 RADIO MAINTENANCE
677
508
130
774
403.00 VEHICLE & MACHINE MAINT
904
1,100
970
1,300
407.00 MAINT OF SMALL EQUIPMENT
0
824
0
0
TOTAL MAINTENANCE
1,671
4,595
2,558
4,237
TOTAL SOLID. WASTE OPERATIONS & MAINT.
649,555
691,886
816,912
957,834
BEFORE DEPRECIATION
------------
---•--------
------'-----
------------
DEPRECIATION
800.00 DEPRECIATION EXPENSE
13,429
14,630
14,630
------------
15,500
-----------
TOTAL DEPRECIATION EXPENSE
-
------------
13,429
____________
------------
14,630
____________
14,630
____________
15,500
____________
TOTAL OPERATIONS -&-ADMINISTRATION S -- 662984•S --- 706,516 -$ -831,542- $ 973,334
_ _ _ _ __
_
_______
378
Program: Comm. Collection Department: Public Works
Fund: Solid Waste Division: Solid Waste Management
Program Description: To provide efficient, responsive and safe
collection of solid waste from each commercial customer and
multi -family residential unit served by load -all type
containers. Incorporate recycling practices into commercial
collection to the fullest extent possible and encourage
commercial customers to support such practices.
L
1
Program Analysis: Improved bookkeeping and routing methodology
will continue to increase the efficiency of commercial
collection. Continued emphasis on use of load -all type
containers and roll out carts for all commercial and multi-
family residential accounts will streamline operations, but may
also necessitate the purchase of an additional truck and
corresponding adjustment in staff. Increased crew
responsibility for inspecting contents of trash receptacles for
unacceptable waste will increase collection time, but this will
be counteracted to a certain degree by continued customer
awareness/education programs. Increased inspections
will also reduce the possibility of loads being
rejected at the landfill. Incorporation of recycling practices
in commercial collection may require the modification of current
truck routes.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed 0 0 0
Nonuniformed 4 4 8
Part-time 0 0 0
Total 4 4 8
Program Expense
Personnel Services $106,043 $101,586 $205,236
Materials and Supplies 0 0 639
Contractual Service 113,719 136,511 683,958
Maintenance 17,408 11,334 31,537
Capital -Miscellaneous
Total $237,170 $249,431 $921,370
Program Resources '
Solid Waste Fund $237,170 $249,431 $921,370
379 1
x -w 5
Program: Commercial Collection Department: Public Works
Program Objectives: FRIV T` v
I 1. To provide commercial solid waste collection to 1,200
customers.
2. To furnish customers with new load -all type containers and
locks at cost.
3. To assist customers with moving of load -all type containers.
4. To provide customers with additional pickups when requested.
5. To incorporate recycling into commercial collection where
r appropriate.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
I. 1. Number of commercial
customers. 1,200 1,200 1,200
2. Weigh loads (weeks). 10 10 31
3. Requests for load -all
containers. 35 35 35
' Workload
1. # of collections per week. 500 500 500
2. Number of additional pickups 720 720 740
3. Businesses contacted about
improper waste. 25 25 25
4. Number of accounts
imaintained. 1,200 1,200 1,200
' Productivity
1. Operational cost per ton $15 $15 $15
collected.
2. Crew hours per ton collected. .33 .33 .33
3. # of tons collected per day. 60 60 60
Effectiveness
' 1. accts. needing correction. 20 20 20
2. % of load all container
moving requests filled within
week of request. 80 80 80
3. % of additional pickup
requests responded to on same
day of request. 95 95 95
4. Number of loads of improper
waste rejected by landfill. 1 1 0
380
FUND 550 - SOLID WASTE
DIVISION 501
ACTIVITY 5
PUBLIC WORKS
SOLID WASTE
COMMERCIAL COLL
ACTUAL
1989
DEPARTMENT
DIVISION
ECTION PROGRAM
BUDGETED ESTIMATED BUDGETED
1990 1990 1991
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
$ 86,775
$ 79,570 $
103.00 OVERTIME
9,113
10,025
105.00 SOCIAL SECURITY TAXES
6,749
6,959
107.00 LIFE INSURANCE
216
216
108.00 HEALTH INSURANCE
4,432
4,724
108.01 INSURANCE -LTD
0
0
109.01 GENERAL PENSION
3,728
4,549
............
............
TOTAL PERSONNEL SERVICES
111,013
------------------------
106,043
77,601 $ 155,208
8,250
16,968
6,600
12,457
216
978
4,370
9,444
0
869
4,549
........
9,312
...........
101,586
205,236
MATERIALS AND SUPPLIES
___________________
210.00 MINOR EQUIPMENT
0
0
0
............
639
............
TOTAL MATERIALS AND SUPPLIES
............
0
............
0
0
639
............
............
............
............
CONTRACTUAL SERVICES
....................
302.00 UNIFORMS AND PERSONAL EQUIPMENT
316.00 SOLID WASTE DISPOSAL
330.00 EQUIPMENT CHARGES
331.00 MOTOR POOL CHARGES
331.01 REPLACEMENT CHARGES
399.00 COST ALLOCATION
IIIIL1<d i[f:LTdPL1wig:\7[9Z
2,987 5,744
0 0
0 0
86,621 90,439
0 0
0 17,536
............ ............
89,808 113,719
............ ...........
5,659
6,644
0
435,000
0
3,000
113,316
84,606
0
119,832
17,536
34,876
136,511
............
683,958
............
MAINTENANCE
402.00 RADIO MAINTENANCE
1,339
968
248
1,478
403.00 VEHICLE AND MACHINE MAINTENANCE
6,240
16,440
11,086
30,059
............
............
............
......... W.,
TOTAL MAINTENANCE
7,579
17,408
11,334
31,537
............
............
..........M.
............
TOTAL SOLID WASTE COMMERCIAL COLL. $ 208,400 $ 237,170 $ 249,431 $ 921,370
.......e.ecs cceeecceeeee eeeeeeeeeeee viceeeeeoc�ec
381
Program: Res. Collection Department: Public Works
Fund: Solid Waste..... Division: Solid Waste Management
Program Description: To provide efficient and safe
• collection of solid waste from all residences in the City. To
encourage alternative solid waste management strategies through
' economic incentives and educational programs. To provide Spring
and Fall cleanup programs for the disposal of bulky items and
building materials.
1
I
Program Analysis: Residential solid waste collection will
have a different emphasis in 1991 from previous years. This
change in emphasis will be reflected in new rate structures,
' collection policies, and enforcement mandates which are
scheduled for finalization in late 1990. As may be expected
with any dramatic change in service, customer inquiries and
complaints will probably increase somewhat in early 1991 but
' these should decrease substantially by years end. These changes
in residential collection are designed to encourage
participation in the voluntary recycling and composting programs
Ito reduce the amount of waste generated, and improve collection
efficiency. The new•rate structure will increase the efficiency
of revenue collections by allowing the City to charge each
household a user fee according to the type and level of service
utilized rather than a single rate for all households.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed -0- -0- -0-
' Nonuniformed 14 14 16
Part-time -0- -0- -0-
Total 14 14 16
Program Expense
' Personnel Services $363,454 $310,941 $392,244
Materials and Supplies 2,300 2,100 4,199
Contractual Service 242,196 226,855 568,742
Maintenance 17,860 19,509 24,787
'Capital -Miscellaneous
' Total $625,810 $559,405 $989,972
Program Resources
Solid Waste Fund $625,810 $559,405 $989,972
382
Program: Res. Collection I Department: Public Works
Program Objectives:
1. To provide efficient and safe collection of solid waste from
each residence in the City.
2. To encourage residents to minimize their waste.
3. To encourage residents to participate in voluntary recycling
and composting programs.
4. To provide Spring and Fall Cleanup for bulky items and
building materials.
5. To minimize disposal of reusable items and improper wastes.
6. To minimize accidents and on-the-job injuries.
7. To develop a comprehensive database of services provided and
waste stream characteristics.
Performance Measures
Demand
1. Number of households served
2. Number of households
receiving backdoor service.
Workload
1. Total # of weekly pickups
2. Number of tons collected and
disposed.
3. Loads collected during Spring
and Fall cleanup.
4. Loads weighed (days).
Productivity
1. Tons collected per day.
2. operational cost per ton
collected.
3. Crew hours per ton collected.
Effectiveness
1. Percentage of households
served.
2. Percentage of Solid Waste
collected.
3. Number of accidents and
on-the-job injuries.
4. # of missed pickup complaints
per week.
Budgeted Estimated Budgeted
1990 1990 1991
13,700 13,700 14,000
3,425 3,425 500
27,400 27,400 28,000
10,400 10,400 10,400
277 277 280
50 50 155
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I
40 40 40
$60.7 $60.7 $60.7
1.26 1.26 .98
100 100 100
100 100 100
12 12 8
3 3 1
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n
383
I
FUND 550 - SOLID WASTE.! PUBLIC WORKS DEPARTMENT
DIVISION 502 SOLID WASTE DIVISION
ACTIVITY 5 RESIDENTIAL COLLECTION PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
1991
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
103.00 OVERTIME
105.00 SOCIAL SECURITY TAXES
107.00 LIFE INSURANCE
108.00 HEALTH INSURANCE
108.01 INSURANCE -LTD
109.01 GENERAL PENSION
TOTAL PERSONNEL SERVICES
MATERIALS AND SUPPLIES
210.00 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICES
302.00 UNIFORMS AND PERSONAL EQUIPMENT
316.00 SOLID WASTE DISPOSAL
330.00 EQUIPMENT CHARGES
331.00 MOTOR POOL
331.01 REPLACEMENT CHARGES
399.00 COST ALLOCATION
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
402.00 RADIO MAINTENANCE
403.00 VEHICLE AND MACHINE MAINT
TOTAL MAINTENANCE
TOTAL RESIDENTIAL COLLECTION
S 258,094
$ 260,250
S 234,034
S 264,702
15,407
46,983
30,000
69,560
19,909
23,931
20,198
21,961
837
827
827
1,688
16,267
18,136
14,468
16,969
0
0
0
1,482
"----7,816-
13,327
-_--_11,414
-.-' 15,882
318,330
------------
363,454
------------
310,941
"'---------
392,244
---'-------
1,570
2,300
1,570
2,300
9,871
14,384
0
0
0
0
363,686
160,275
0
0
0
67,537
373,557
242,196
2,100
4,199
2,100
-----------
4,199
------------
13,000
15,564
0
290,000
0
3,000
146,318
89,546
0
112,304
67,537
58,328
226,855
568,742
2,741
2,733
2,005
3,680
_---_21,751
_--_-15,127-
_----17,504
_----21,107
24,492
17,860
19,509
24,787
$ 717,949 $ 625,810 $ 559,405 S 989,972
384
FUND 550 - SOLID WASTE
PUBLIC WORKS
DEPARTMENT
DIVISION - 504
SOLID WASTE
DIVISION
ACTIVITY - 5
LANDFILL
PROGRAM
ACTUAL
BUDGETED
ESTIMATED
BUDGETED
1989
1990
1990
------------
1991
---------'--
PERSONNEL SERVICES
------------
------------
100.00 SALARIES SALARIES AND WAGES
$ 189,781 $
194,485
S 177,902
$ 0
103.00 OVERTIME
17,083
30,153
17,064
0
105.00 SOCIAL SECURITY TAXES
15,259
17,457
15,473
0
107.00 LIFE INSURANCE
575
584
564
0
108.00 HEALTH INSURANCE
11,391
12,693
10,570
0
108.01 INSURANCE -LTD
0
0
0
0
109.00 PENSION CONTRIBUTION
0
0
0
0
109.01 GENERAL PENSION
7,708
10,467
9,654
0
____________
TOTAL PERSONNEL SERVICES
____________
241,797
............
____________
265,839
............
____________
231,227
............
0
............
CONTRACTUAL SERVICES
316.00 SOLID WASTE DISPOSAL
330.00 EQUIPMENT CHARGES
331.00 MOTOR POOL CHARGES
331.01 REPLACEMENT CHARGES
399.00 COST ALLOCATION
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
403:00 VEHICLE AND MACHINE MAINTENANCE
TOTAL MAINTENANCE
255,726
462,965
462,965
0
0
9,000
500
0
243,326
159,128
143,624
0
0
0
0
0
0
46,023
46,023
0
499,052
677,116
653,112
0
15,562
........._._
15,553
.... " "-'-'
18,394 0
-------- --• -----------
15,562
15,553
18,394 0
TOTAL
LANDFILL
$ 756,411
$ 958,508
$
902,733
$
0
____________
____________
____________
____________
This program has been consolidated into Programs 501 & 502
385
r_�
{r 4
Program: Recycling Department: Public Works
Fund: Solid Waste Division: Solid Waste Management
Program Description: To provide the City of Fayetteville with
recycling, composting, hazardous materials collection, and
commercial and industrial waste reduction in order to more
effectively manage the City's solid waste stream.
I
I
Program Analysis: 1991 will be the second full year of the
City's waste reduction and recycling program. The program will
continue to be modified and refined on a regular basis to
achieve maximum efficiency. This program is responsible for
reducing the volume and nature of material requiring transport
and disposal. The program will continue to emphasize public
education concerning new alternatives in handling solid waste
and will explore the feasibility of curb -side recycling. The
program will also operate recycling drop-off stations and
municipal leaf and yard waste composting facility. All
resources recovered through waste reduction/recovery efforts
will be reinvested in Fayetteville's recycling programs.
Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
Uniformed 0 0 0
' Nonuniformed 3.5 3.5 4
Part-time 0 0 0
Total 3.5 3.5 4
Program Expense
Personnel Services $91,570 $76,868 $103,085
Materials and Supplies 6,450 6,629 6,396
Contractual Service 94,481 65,584 155,300
Maintenance 5,825 4,609 18,079
Depreciation 24,500 24,500 25,500
• Capital 79,174 78,600 30,000
Total $302,000 $256,790 $338,360
Program Resources
Solid Waste Fund $302,000 $256,790 $338360
L
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Program: Recycling
Department: Public Works
Program Objectives:
1. Expand residential recycling drop-off stations as needed.
2. To collect and compost 5,500 tons of the City's leaf, lawn
and brush waste.
3. Provide household hazardous waste collection.
4. Perform feasibility study for curbside recycling.
5. Continue to utilize all available mechanisms to educate the
public on recycling, composting, household hazardous waste
and waste reduction alternatives.
Performance Measures
Demand
1. Provide drop-off stations.
2. operate compost site.
3. MRF design & const. overseen
4. Provide hazardous waste
collection days.
5. Cust requiring collection of
leaf and yard waste.
6. # of City buildings from
which recyclables are collected
Workload
1. Meetings w/ citizen groups.
2. Special presentations
3. # of collections of leaf and
yard waste per month.
4. Drop off collections made per
month.
5. Number of collections from
City buildings per month.
Productivity
1. # of hours spent in meetings
w/ citizen groups per month.
3. Hours spent preparing for
presentations per month.
4. Time spent per drop off
collection per station.
Effectiveness
1. Reduce leaf and yard waste
entering landfill (tons)
per year.
2. Tons of recyclables
recovered.
3. Reduction of overall waste
stream.
4. Percentage of program
objectives met.
I
n
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Budgeted Estimated Budgeted
1990 1990 1991
7 7 10
1 1 1
1 1 1
2 1 1
10,000 10,000 10,000
4 4 7
40 40 40
25 25 25
2 2 4
210 210 301
8 8 14
5 5 5
16 16 16
30 min. 30 min. 20 min.
5,500 5,500 5,500
1,000 1,000 1,000
25% 15% 25%
100 90 100
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i 387 1
I
' FUND 550 - SOLID WASTE
DIVISION 506
ACTIVITY 5
I
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
102.00 EXTRA SERVICES
103.00 OVERTIME
' 105.00 SOCIAL SECURITY TAXES
107.00 LIFE INSURANCE
108.00 INSURANCE - HEALTH
108.01 INSURANCE -LTD
109.00 PENSION CONTRIBUTION
' 109.01 GENERAL PENSION
110.00 UNEMPLOYMENT INSURANCE
111.00 WORKERS COMP INSURANCE
' TOTAL PERSONNEL SERVICES
MATERIALS AND SUPPLIES
-----------------------------------
200.00 OFFICE SUPPLIES & PRINTING
1 204.00 CHEMICALS
210.00 MINOR EQUIPMENT
215.00 HOT MIX, ASPHALT, GRAVEL
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TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICES .
____________
301.00 PUBLIC NOTIFICATION
302.00 UNIFORMS & PERSONAL EQUIPMENT
303.00 PUBLICATIONS & DUES
304.00 TRAVEL & TRAINING
310.00 UTILITIES
311.00 INSURANCE - VEHICLES & BLDG.
311.01 INSURANCE - SELF
314,00 PROFESSIONAL SERVICES
331.00 MOTOR POOL CHARGES
331,01 REPLACEMENT CHARGES
342.00 PROMOTIONAL ACTIVITIES
399.00 COST ALLOCATION
TOTAL CONTRACTUAL SERVICES
MAINTENANCE
____________
400.00 BUILDING & GROUNDS MAINT.
401.00 OFFICE MACHINE MAINT.
402.00 RADIO MAINTENANCE
403.00 VEHICLE & EQUIPMENT MAINT.
407.00 MAINTENANCE OF SMALL EQUIP.
TOTAL MAINTENANCE
DEPRECIATION
800.00 DEPRECIATION EXPENSE
TOTAL DEPRECIATION
CAPITAL
801.00 FIXED ASSETS
802.00 VEHICLES & EQUIPMENT
TOTAL CAPITAL
TOTAL RECYCLING
PUBLIC WORKS DEPARTMENT
SOLID WASTE DIVISION = +:.
RECYCLING PROGRAM x
„
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
_..._•------ ------------ ---•w------- --•---------
42,573
71,097
59,932
70,272
0
0
0
3,120
469
2699
4,248
13,362
3,020
7,190
4,872
6,556
135
283
256
443
2,006
5,242
3,182
4,722
0
0
0
394
0
0
0
1,500
778
1,611
930
2,716
0
0
0
0
1,149
3,448
3,448
0
50,130
91,570
76,868
103,085
2,784
5,000
3,429
3,350
0
950
200
500
7,848
500
3,000
906
0
D
0
1,640
------------
-•----------
...__-•-----
--'•-•------
10,632
6,450
6,629
6,396
------------
---••-------
------------
----------'-
2,904
30,400
12,884
18,400
1,104
1,637
1,330
3,446
373
500
408
500
1,640
2,250
2,250
2,250
17
1,000
- 0
500
0
500
0
500
0
500
435
500
13,934
49,000
15,000
43,086
1,637
7,721
32,304
46,659
0
0
0
37,606
0
0
0
1,000
....0_
21,609
-------_973
94,481
--------973
65,584
___----,853
155,300
312
1,200
1,000
1,200
0
225
0
225
0
300
180
1,304
5
4,000
3,429
15,000
0
100
0
350
------------
----•-------
------------
-......-----
• 317
5,825
4,609
18,079
0
24,500
24,500
25,500
------__-- 0_
_---_24,500-
-__-_24,500- ------------
25,500
137,694
11,000
11,000
30,000
76,900
68,174
67,600
0
............
...•--••---
------------
---------'..
214,594
79,174
78,600
30,000
_-_ 297_282_
$ _302_000_
8____256_790_
$ 338_360-
FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT
DIVISION - 510 WASTEWATER TREATMENT DIVISION
ACTIVITY - 5 CONTRACT PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
------------ ------------ ------------ -----------
CONTRACT SERVICES
.................
328.00 CH2M HILL CONTRACT (OMI)
328.01 DIRECT PURCHASES
311.00 INSURANCE -VEHICLES & BUILDINGS
370.00 MANAGEMENT FEES
i1iSfCiP.l(:T_TdS14:i7 (a*S
S 2,311,498 $ 2,291,750 S 2,260,056 $ 2,260,056
0
175,000
175,000
175,000
18,226
15,000
14,000
15,000
0
15,264
15,264
15,264
............
2,329,724
............
2,497,014
............
2,464,320
............
2,465,320
..........M.
TOTAL CONTRACT SERVICES AND CAPITAL
BEFORE DEPRECIATION 2,329,724 2,497,014 2,464,320 2,465,320
-----------• ------------ ------------ ---------0.
DEPRECIATION
800.00 DEPRECIATION EXPENSE 2,659,419 2,696,044 2,696,044 2,739,743
............. ............ ............
TOTAL WASTEWATER TREATMENT $ 4,989,143
$ 5,193,058
$ 5,160,364
S 5,205,063
------------------------------------------------
V
Program: Parks Maintenance Department: Public Works
Fund: General w�'•' Division: Parks Maintenance
Program Description:
Provide maintenance for all park acreage and facilities to
ensure clean and safe parks for public use.
This includes mowing, irrigation, litter control, facility
maintenance, facility installation, horticultural works,
and special projects.
Program Analysis:
Provide maintenance to twenty-six parks as scheduled.
Plan and develop new facilities for the parks based upon public
demand.
Schedule seven full time staff and three summer staff.
Program Staff
Uniformed
Nonuniformed
Part-time
Total
Program Expense
Personnel Services
Materials and Supplies
Contractual Service
Maintenance
Capital -Miscellaneous
Total
Program Resources
General Fund
Budgeted Estimated Budgeted
1990 1990 1991
7
7
6
3
3
3
10
10
9
$ 7,394
180,053
30,625
0
$ 4,824
168,002
25,575
582
$ 4,497
149,802
22,307
0
$218,072
$218,072
$198,983
$198,983
$176,606
$176,606
390
I
Program: Parks Maintenance Department: Public Works
Program Objectives
1. To maintain turf mowing one time per week in Priority 1 areas.
2. Documented playground inspections at least 52 times per year.
3. Clean restroom facilities at least twice per week from March
until September.
4. To provide staff training for efficient and safe operations of
park facilities and equipment.
5. To utilize the public service program, JTPA and park
volunteers in order to increase maintenance at minimal costs.
Performance Measures
Budgeted Estimated Budgeted
1990 1990 1991
I
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Li
Demand '
1. Turf maintenance 200 200 200
2. Playgrounds maintained 11 11 12
3. Park sites maintained 25 25 26
4. Mow park acreage 199 199 199
5. Restrooms maintained 8 8 8
6. Tennis courts maintained 9 9 9
7. Special Projects 8 10 8
Workload
1. Turf maintenance 700 706 706
2. Acres mowed per year 1,284 1,211 1,211
3. Trash/litter control hrs/day 1,160 1,188 1,188
4. Park volunteer hours/year 1,600 1,006 1,006
5. Playgrounds inspected 11 11 12
6. Safety inspections hrs/year 676 648 650
7. Clean restrooms 448 413 413
8. Playground/Picnic
maintenance hours/year 1,105 1,244 1,244
9. General maintenance hrs/year 2,755 2,644 2,644
10. Vandalism repair hrs/year 65 66 66
Productivity
1. Turf maintenance acres/day 12 12 12
2. Park volunteers 24 24 24
3. Mowing acres/day 12 12 12
4. Safety inspections hours/day 11 acres 11 acres 14 acres
5. Clean restrooms/day 4 4 4
6. Trash/litter control hrs/day 10 10 10
Effectiveness '
1. Priority 1 Park goals met 95% 95% 95%
Z. Number of deficiencies
notes for inspections 12% 12% 12%
3. Complaints received/year 25 25 25
4. Workload objectives met +/-10% +/-10% +/-10%
Li
390-A
I
1 :I fl
FUND 101 - GENERAL PUBLIC WORKS DEPARTMENT
DIVISION 526 PARKS DIVISION
ACTIVITY - 5 PARK MAINTENANCE PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
I. 1989 1990 1990 1991
PERSONNEL SERVICES ---- ------
__________________
' 100.00 SALARIES AND WAGES $ 117,249 $ 0 $ 0 $ 0
103.00 OVERTIME 5,046 0 0 0
105.00 SOCIAL SECURITY TAXES 1 0 0 0
____________ ____________ ____________ ____________
TOTAL PERSONNEL SERVICES 122,296 0 -- - 0 0
MATERIALS AND SUPPLIES
' 200.00 OFFICE SUPPLIES 82 84 0 200
203.00 CLEANING SUPPLIES 2,057 1,657 1,657 1,707
' 204.00 CHEMICALS 1,023 995 899 675
210.00 MINOR EQUIPMENT 4,119 4,658 2,268 1,915
____________ ________________________
TOTAL MATERIALS AND SUPPLIES 7,281 7,394 4,824 4,497
CONTRACTUAL SERVICE
-------------------
' 302.00 UNIFORMS AND PERSONAL EQUIPMENT 3,246 3,802 3,602 - 3,849
303.00 PUBLICATIONS & DUES 0 0 0 60
304.00 TRAVEL & TRAINING 0 0 0 195
310.00 UTILITIES 12,336 14,000 13,000 13,710
' 310.01 TELEPHONE EXPENSE 657 813 813 900
311.00 INSURANCE -VEHICLES & BUILDINGS 528 770 770 568
311.01 INSURANCE -SELF 323 500 325 200
' 314.00 PROFESSIONAL SERVICES 0 4,000 4,000 0
315.00 CONTRACT SERVICES 1,158 3,556 3,531 150
330.00 EQUIPMENT CHARGES 46,119 34,107 34,107 38,455
' 330.05 LABOR CHARGES 0 118,505 107,854 91,715
TOTAL CONTRACTUAL SERVICE 64,367 180,053 168,002 149,802
____________ ____________ ____________ ____________
' MAINTENANCE
400.00 BUILDINGS AND GROUNDS MAINTENANCE 23,772 23,062 20,062 17,225
' 402.00 RADIO MAINTENANCE 1,208 963 963 1,032.
403.00 VEHICLE & MACHINE MAINTENANCE 0 0 0 0
• 407.00 MAINTENANCE OF SMALL EQUIPMENT 712 1,500 2,000 2,000
' 415.00 LANDSCAPE MAINTENANCE 4,706 5,100 2,550 2,050
TOTAL MAINTENANCE 30,398 30,625 25,575 22,307
_-----------------------------------
' CAPITAL - MISCELLANEOUS
801.00 FIXED ASSETS 563 D 582 0
' TOTAL CAPITAL - MISCELLANEOUS 563 0 582 0
TOTAL PARK MAINTENANCE $ -- 224,905 — —_— 8 218,072— _-- _ S198,983S176,606
Y
e
'• —
391
Program: Ballfield Maint. Department:Public Works
Fund: General Division: Parks Maintenance
Program Description:
To maintain, repair, and renovate all athletic fields within
the City to ensure safe and high quality facilities that meet
the needs of the softball, baseball, and soccer leagues.
Program Analysis:
Provide daily maintenance and field preparation for eight
ballfields, and give assistance to Little League and the
Soccer Association as needed. All work performed is to enhance
the playability and safety of the athletic fields and programs.
Budgeted
Estimated
Budgeted
Program Staff
1990
1990
1991
Uniformed
Nonuniformed
6 (5%)
6 (5%)
3 (5%)
Part-time
8
8
3
Total
14
14
6
Program Expense
Personnel Services
$10,492
$ 0
Materials and Supplies
$ 16,583
15,338
3,385
Contractual Service
113,898
98,848
94,805
Maintenance
17,990
14,150
12,650
Capital -Miscellaneous
Total
$148,471
$138,828
$110,840
Program Resources
General Fund
$148,471
$138,828
$110,840
392
I
1
1
1
1
1
1
1
I
Program: Ballfield Maintenance Department: Public Works
Program Objectives:
1. Hire and train 3 ballfield maintenance crew
by April 1, 1991.
2. Provide daily ballfield preparations utilizing staff
and equipment most efficiently.
3. To strive to maintain high quality playing surfaces and
support facilities.
i
LI
Performance Measures
Demand
Budgeted Estimated Budgeted
1990 1990 1991
Ballfields Maintained 8 8 8
'
Little League fields maintained 5 6 6
Soccer fields maintained 7 7 8
American Legion field maintained 1 1 1
' Serve soccer league . 50 teams 50 teams 50 teams
Serve Adult softball league 153 teams 175 teams 175 teams
Serve baseball league 16 teams 16 teams 16 teams
' Serve girls softball 18 teams 20 teams 20 teams
Serve American Legion league 1 team 1 team 1 team
Workload
1 Ballfields (8) by days 640 664 640
Maintained (80)
I
I
Number of participants served:
Soccer league 700
Adult softball league 3,048
Baseball league 896
Girls softball league 320
Productivity
700 700
3,490 3,490
925 925
320 320
Cost per field maintained $7,070 $6,310 $5,038
' Daily labor hours preparing
ballfields - 24 24 24
J
H
Effectiveness
Frequency of ballfield prep
Number of personal injuries
reported
Daily
100%
6
Daily Daily
100% 100%
6 6
' Workload objectives met +/-10% +/-10% +/-10%
I
393
FUND 101 - GENERAL PUBLIC WORKS DEPARTMENT
DIVISION - 527 PARKS DIVISION
ACTIVITY - 5 BALLFIELD MAINTENANCE PROGRAM
ACTUAL BUDGETED REVISED BUDGETED
1989 1990 1990 1991
------------ ------------ •----------- ......._-•--
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES
$ 54,679 $
0 $
9,746 $
0
103.00 OVERTIME
3,519
0
0
0
105.00 SOCIAL SECURITY TAXES
0
0
746
0
TOTAL PERSONNEL SERVICES
58,198
0
10,492
0
____________
____________
____________
_________••.
MATERIALS AND SUPPLIES
......................
203.00 CLEANING SUPPLIES
1,010
1,090
1,090
1,090
204.00 CHEMICALS
2,977
3,020
2,020
2,020
208.00 CONCESSION SUPPLIES
12,144
11,803
11,803
0
210.00 MINOR EQUIPMENT
947
670
425
275
............
............
............
............
TOTAL MATERIALS AND SUPPLIES
17,078
16,583
15,338
3,385
CONTRACTUAL SERVICE
309.00 LEASE EXPENSE
1,120
0
0
0
310.00 UTILITIES
6,357
13,800
8,000
8,500
311.00 INSURANCE VEHICLES 8 BUILDINGS
99
383
383
92
311.01 INSURANCE SELF
0
150
50
50
315.00 CONTRACT SERVICES
424
1,900
1,270
0
330.00 EQUIPMENT CHARGES
15,542
23,403
20,403
28,478
330.05 LABOR CHARGES
0
74,262
68,742
57,685
TOTAL CONTRACTUAL SERVICE
23,542
113,898
98,848
94,805
MAINTENANCE
400.00 BUILDINGS AND GROUNDS MAINTENANCE
13,420
12,460
10,630
9,350
403.00 VEHICLE & MACHINE MAINTENANCE
0
0
0
0
407.00 MAINTENANCE OF SMALL EQUIPMENT
613
1,000
1,000
1,000
415.00 LANDSCAPE MAINTENANCE
4,176
4,530
2,520
2,300
TOTAL MAINTENANCE
18,209
17,990
14,150
12,650
---------...
TOTAL BALLFIELD MAINTENANCE
.---'-------
$ 117,027
-----------0
$ 148,471
..mm--------
$ 138,828
S 110,840
=======____=
==========z=
ssz=====____
-====r-=====
394
1
Program: Admin.& Enforcement Department: Public Wks/Traffic
Fund: 101 -General Fund Division: Traffic
Program Description:
To maintain all the Traffic Division records accurately and
administer parking meter regulations in the central business
district.
I
• Program Analysis:
' The primary duties of the staff are the regulation of all
parking spaces in the downtown central business district;
to increase public awareness of governing ordinances and
' parking regulations; and to be responsive to the needs of
the citizens regarding requests, complaints, parking tickets,
parking meters, traffic signs, and traffic signals.
' The Administration and Enforcement Program is responsible for
the implementation of the Work Order System, Automated Service
Requests System, the Parking Ticket System, and the Inventory.
' It is also responsible for maintaining personnel, office
supplies, and other records for the Traffic Division.
I
I
J
I
E
Program Staff
Uniformed
Nonuniformed
Part-time (2)
Total
Program Expense
Personnel Services
Materials and Supplies
Contractual Service
Maintenance
Capital -Miscellaneous
Total
Program Resources
General Fund
Budgeted
1990
1
2
$ 30,034
3,375
52,823
707
$ 86,939
$ 86,939
395
Estimated
1990
1
2
$ 26,723
3,230
45,451
683
$ 76,087
$ 76,087
Budgeted
1991
1
2
$ 28,092
1,003
42,647
639
$ 72,381
$ 72,381
I
Program: Admin & Enforcement I Department: Public Wks/Traffic
Program Objectives:
1. To regulate 1250 parking spaces in the downtown central
business district.
2. To provide 2000 hours of parking meter enforcement.
3. To process 20,000 parking tickets.
4. To advertise parking ordinances and regulations bi-annually.
5. To update and implement consistent use of the Automated
Service Request System in order to reduce follow-up.
Performance Measures
Demand
1.
#
on -street parking spaces
2.
1
off-street parking spaces
3.
#
gated parking spaces
4.
#
parking deck spaces
5.
#
public parking lots
6.
#
parking tickets
Budgeted
1990
308
392
173
270
10
22,000
Workload
1. Hrs./ Yr. Enforcement 2,080
2. Regulated parking spaces 700
3. Gated parking spaces 173
4. 1 parking tickets processed 22,000
5. # work orders processed 1,750
Productivity
1. Hrs. Enforcement/ day
2. Parking tickets written/day
3. Work orders/ day
4. Citizens' requests / day
Effectiveness
1. % spaces rented
2. Parking revenue generated
3. Workload objectives met
4. % citizens' requests answered
Estimated Budgeted
1990 1991
n
I
308 308
392 392
273 273
270 270
11 00 19,000 20,000 '
1,800
700
2,000
700
273
273
19,000
1,750
20,000
2,750
I
8 7 7.5
85 70 75
7 7 11
8 8 10
100 100 100
$276,310 $265,400 $276,300 '
+/-10$
96 96 98
I
I
396 1
I.
FUND 101 - GENERAL
PUBLIC WORKS
DEPARTMENT
DIVISION - 530
TRAFFIC
DIVISION
ACTIVITY - 5
ADMINISTRATION &
ENFORCEMENT
PROGRAM
ACTUAL
BUDGETED
REVISED
BUDGETED
1989
------------
1990 -
----------
1990
------------
1991
-'-----'---
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
$ 20,300 $
23,858
$ 23,000
S 24,548
102.00 EXTRA SERVICES
1,869
520
0
520
103.00 OVERTIME
36
75
0
0
105.00 SOCIAL SECURITY TAXES
1,501
1,852
1,760
1,889
107.00 INSURANCE - LIFE
54
123
108
84
108.00 INSURANCE - HEALTH
- 915
2,771
1,020
976
108.01 LONG TERM DISABILITY
0
- 0
0
75
109.00 PENSION CONTRIBUTION
0
835
835
0
TOTAL PERSONNEL SERVICES
24,675
____
30,034
26,723
28,092
MATERIALS AND SUPPLIES
200.00 OFFICE SUPPLIES & PRINTING
934
3,325
3,180
703
210.00 MINOR EQUIPMENT
237
50
50
____________
300
____________
TOTAL MATERIALS AND SUPPLIES
____________
1,171
------------
____________
3,375
------------
3,230
------------
1,003
-----------
CONTRACTUALSERVICE
302.00 UNIFORMS
96
160
128
320
303.00 PUBLICATIONS AND DUES -
- 90
335
120
360
304.00 TRAVEL AND TRAINING
0
125
125
500
305.00 POSTAGE
3,900
5,400
5,400
5,400
311.01 INSURANCE - SELF
0
500
500 '
- 500
315.00 CONTRACT SERVICES :
5,523
10,485
3,360
3,360
319.00 BAD DEBT EXPENSE
2,504
10,000
10,000
10,000
331.00 MOTOR POOL CHARGES
3,806
5,841
5,841
910
331.01 REPLACEMENT CHARGES
0
0
" 0
-- "- 1,320
370.00 MANAGEMENT FEES
0
19,977
19,977
19,977
TOTAL CONTRACTUAL SERVICE
15,919
52,823
45,451
42,647
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
0
90
90
90
402.00 RADIO MAINTENANCE
180
143
143
168
403.00 VEHICLE & MACHINE MAINTENANCE
97
474
450
381
TOTAL MAINTENANCE
277
------------------------------------------------
707
683
639
CAPITAL -- MISCELLANEOUS
801.00 FIXED ASSETS 3,379 0 0 0
________________________ ____________ ____________
TOTAL CAPITAL - MISCELLANEOUS 3,379 0 . 0 0
TOTAL ADMINISTRATION & ENFORCEMENT S 45,421 $ 86,939 S 76,087 $ 72,381
397
Program: Engineering/Plan
Fund: 101 -General Fund
Program Description:
Department: Public Works
Division: Traffic
To plan and administer the Traffic Division activities
using proven engineering studies and procedures in order
to ensure the safety of all pedestrian and vehicular traffic
on public streets.
Program Analysis:
The duties of the Engineering and Planning Program are to
supervise and manage the Traffic Division in a manner
consistent with the stated goals of the City Manager and
Public Works Director. These duties include: supervising
five employees; managing three programs; and administering
a $287,000 budget.
Engineering and Planning will also provide traffic studies
and data necessary to manage the division as efficiently as
possible in order to achieve maximum benefit to the citizens
of Fayetteville for each dollar spent.
Program Staff
Uniformed
Nonuniformed
Part-time
Total
Program Expense
Personnel Services
Materials and Supplies
Contractual Service
Maintenance
Capital -Miscellaneous
Total
Program Resources
General Fund
Budgeted
1990
1
1
$ 38,026
1,150
7,397
743
$ 47,316
$ 47,316
Estimated
1990
1
1
$ 37,861
1,150
5,265
743
$ 45,019
$ 45,019
Budgeted
1991
1
1
I
I
I
I
I
C
I
I
El
I
El
I
$ 38,491
720
5,526
788
$ 45,525 '
$ 45,525 ,
1
I
Program: Engineering/Planning Department: Public Wks/Traffic
Program objectives: f
' 1. Manage the Traffic Division in an efficient and productive
manner.
2. To complete fifty traffic volume studies.
' 3. To increase public awareness of traffic safety rules and
regulations.
4. To improve citizens' requests response times.
5. To continue training and development of Traffic Control
Technician.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
Ii. Employees supervised 5 5 5
2. Programs managed 3 3 3
3. # CIP projects 1 1 2
' 4. Special projects 10 10 12
5. Staff meetings required 12 12 12
6. Revenue programs administered 1 1 1
7. Traihing sessions scheduled 3 3 3
1
' Workload
1. # of crew meetings 52 52 52
2. # reports, schedules, budgets 65 65 70
' 3. Traffic studies 100 50 50
4. Follow-up citizens' requests 200 200 200
5. Street light requests 50 50 50
Productivity
'
1. Hours preparing reports
75
75
75
2. Hours preparing budget
80
80
70
3. Hrs./Citizen request follow-up
500
500
700
' 4. Hrs. - Planning/Management
1000
1000
1000
5. Hrs. - Street light requests
100
100
100
Effectiveness
' 1. # of complaints received 250 250 200
2. % of Program objectives met 100 90 100
3. Training sessions completed 3 3 3
4. # of personal injuries 0 1 0
.1
399
FUND 101 - GENERAL
PUBLIC WORKS
DEPARTMENT
DIVISION - 531
TRAFFIC DIVISION
ACTIVITY - 5
ENGINEERING & PLANNING PROGRAM
ACTUAL
BUDGETED
REVISED
BUDGETED
1989
1990
1990
1991
100.00 SALARIES AND WAGES
------------
$ 34,318
------------
f 31,911 $
-----"'....
32,318
...---------
S 32,088
102.00 EXTRA SERVICES
0
500
0
500
105.00 SOCIAL SECURITY TAXES
2,697
2,506
2,611
2,620
107.00 INSURANCE - LIFE
90
156
156
202
108.00 INSURANCE - HEALTH
968
976
976
976
108.01 LONG TERM DISABILITY
0
0
0
180
109.00 PENSION CONTRIBUTION
1,775
1,977
1,800
1,925
............
............
............
............
TOTAL PERSONNEL SERVICES
39,848
............
38,026
............
37,861
....."-""
38,491
............
MATERIALS AND SUPPLIES
--
200.00 OFFICE SUPPLIES & PRINTING
81
150
150
120
210.00 MINOR EQUIPMENT
551
1,000
1,000
600
--
TOTAL MATERIALS AND SUPPLIES
632
1,150
1,150
720
............
............
............
............
CONTRACTUAL SERVICE
...................
303.00 PUBLICATIONS AND DUES
340
585
593
438
304.00 TRAVEL AND TRAINING
1,425
3,140
1,000
1,740
311.01 INSURANCE - SELF
579
500
500
500
331.00 MOTOR POOL CHARGES
2,656
3,172
3,172
843
331.01 REPLACEMENT CHARGES
0
0
0
2,005
900.00 MISCELLANEOUS EXPENSE
27
0
0
0
TOTAL CONTRACTUAL SERVICE
5,027
____________
7,397
____________
5,265
5,526
MAINTENANCE
401.00 OFFICE MACHINE MAINTENANCE
0
50
50
50
402.00 RADIO MAINTENANCE
237
143
143
258
403.00 VEHICLE & MACHINE MAINTENANCE
260
550
550
480
TOTAL MAINTENANCE
............
497
............
743
............
743
............
788
TRAFFIC
............
$ 46,004
ece===zz==ce
............
$ 47,316
=======t====
............
S 45,019
____________
____________
............
S 45,525
____________
____________
400
Program: Traf Control & Pkg Department: Public Works
Fund: 101 -General 4'r Division: Traffic
Program Description:
To provide installation and maintenance of traffic control
devices as warranted by the FHWA MUTCD (Manual on Uniform
Traffic Control Devices); to ensure public safety for
citizens traveling public streets through strategic planning
and maximum utilization of available resources.
I Program Analysis:
Due to 1990 General,. Fund budget cuts, the Traffic Control and
Parking Program must curtail its duties and utilize every
' dollar provided. Maintenance effort levels are minimum in
several activities. The Program has been re -cycling signs
and posts in an effort to save every dollar possible. One
' traffic signal installation was completed at the Township Rd.
and N. Gregg Ave. intersection. Two are scheduled for 1991.
New sources of revenue must be found in the future if we
' are to continue installing and maintaining traffic control
devices at a level required to ensure public safety.
' Budgeted Estimated Budgeted
Program Staff 1990 1990 1991
' Uniformed - - -
Nonuniformed 2 2 2
Part-time .5 .5 .5
' Total 2.5 2.5 2.5
Program Expense
' Personnel Services $ 0 $ 0 $ 0
Materials and Supplies 17,804 17,191 16,684
Contractual Service 109,586 109,515 113,856
'
Maintenance 14,459 14,360 18,763
Capital -Miscellaneous 6,000 6,000 0
C
r
Total
Program Resources
General Fund
$ 147,849
$ 147,849
$147,066
$147,066
$149,303
$149,303
Ii
401
Program: Traf control & Pkg I Department: Public Works
Program Objectives:
1. To install a traffic signal at the intersection of
Sycamore St. and N. Gregg Ave. by August, 1991;
2. To install a traffic signal at the intersection of
Hwy. 16 E. and Hwy. 265 by December, 1991;
3. To reduce the turn -around time for citizens' requests
from 5 days to 4 days;
4. To recycle 100 stop signs for reuse at a 50% cost savings.
Budgeted Estimated Budgeted
Performance Measures 1990 1990 1991
Demand
1.
# of signs
8,570
5,500
4,200
2.
# of parking meter repairs
550
550
550
3.
# of traffic signal repairs
160
160
160
4.
Hrs. of signal maintenance
500
500
500
5.
# of pavement markings
24
50
50
6.
Linear ft. of crosswalks
1,980
1,980
1,980
7.
Hrs.- misc. traffic service
1,360
1,360
1,360
8.
Labor hrs.- signal install.
320
320
640
9.
Wk. hrs.- other depts.
20
20
20
I
H
fl
C
I,i
L
C
1. # of signs repaired 857 857 840
2. # - parking meters repaired 550 550 550
3. # - traffic signal repairs 160 160 160
4. Hrs. of signal maintenance 230 230 150
5. # of pavement markings 24 0 0
6. Linear ft. of crosswalks 1,188 1,188 1,188
7. Hrs.- misc. traffic service 952 952 544
8. Labor hrs.- signal install. 320 320 640
9. Wk. hrs.- other depts. 20 20 20
Productivity
1. # signs repaired/day 18 18 18
2. # pkg. meters repaired/day 30 30 30
3. # traf. sgnls. repaired/day 6 6 6
4. Hrs. sgnl. maintenance/day 8 8 8
5. # pavement markings/day 10 10 10
6. Linear ft. crosswalks/day 360 360 360
7. Hrs. misc. traf. serv./day 16 16 16
8. Hrs. signal install./day 12 12 12
9. Wk. hrs.- other depts./day 2 2 2
Effectiveness ,
1. Traffic signals installed 1 1 2
2. Stop signs re -cycled 0 0 100
3. # of citizens' requests 750 600
4. Workload objectives met
H
402
FUND 101 - GENERAL �a < PUBLIC WORKS`DEPARTMENT
DIVISION - 532 TRAFFIC;DIVISION
ACTIVITY - 5 r`dD TRAFFIC CONTROL & PARKING METER MAINTENANCE PROGRAM
' ACTUAL BUDGETED REVISED BUDGETED
1989 1990 1990 1991
' PERSONNEL SERVICES
100.00 SALARIES AND WAGES $ 40;561 S 0 $ 0 $ 0
103.00 OVERTIME 347 0 0 0
------------ ------------ ------------ ------------
' TOTAL PERSONNEL SERVICES 40,908 --- 0 - - 0 0
MATERIALS AND SUPPLIES -
200.00 OFFICE SUPPLIES & PRINTING 71 90 90 90
202.00 SHOP SUPPLIES 229 291 291 336
203.00 CLEANING SUPPLIES 36 102 97 105
204.00 CHEMICALS 0 90 90 112
210.00 MINOR EQUIPMENT 540 330 330 290
211.00 STREET MARKING MATERIAL 2,349 2,785 2,785 2,296
212.00 SIGNS 23,208 13,738 13,420 13,020
217.00 SAFETY DEVICES 389 378 88 435
' TOTAL MATERIALS AND SUPPLIES 26,822 17,804 - - 17,191 166684
CONTRACTUAL SERVICE
-------------------
302.00 UNIFORMS & PERSONAL EQUIPMENT 774 880 880 856
303.00 PUBLICATIONS AND DUES 90 9D 90 90
304.00 TRAVEL AND TRAINING 1,143 1,300 1,300 1,340
305.00 POSTAGE 54 100 100 100 308.03 RENT OF EQUIPMENT 0 270 200 200
•310.00 UTILITIES 25,533 24,255 24,255 24,255
311.00 INSURANCE - VEHICLES & BUILDINGS 165 382 382 184
311.01 INSURANCE - SELF 234 2,000 2,000 2,000
• ' 315.00 CONTRACT SERVICES 0 10,001 10,000 22,400
330.00 EQUIPMENT CHARGES 13,948 22,659 22,659 9,643
330.05 LABOR CHARGES 0 47,649 47,649 52,788
• 900.00 MISCELLANEOUS EXPENSE (214) 0 0 0
_______ ____________ ____________ ____________
' TOTAL CONTRACTUAL SERVICE 41,727 109,586 109,515 113,856
MAINTENANCE
400.00 BUILDING AND GROUNDS MAINTENANCE 470 540 540 1,840
402.00 RADIO MAINTENANCE 551 807 808 892
403.00 VEHICLE & MACHINE MAINTENANCE 0 50 50 3,096
' 404.00 TRAFFIC CONTROL MAINTENANCE 9,295 12,762 12,762 12,735
407.00 MAINTENANCE OF SMALL EQUIPMENT 215 300 200 200
TOTAL MAINTENANCE 10,531 14,459 14,360 18,763
' _
CAPITAL_ MISCELLANEOUS
801.00 FIXED ASSETS 8,742 6,000 6,000 0
' 804.00 BUILDING COST 0 0 0 0
TOTAL CAPITAL - MISCELLANEOUS 8,742 6,000 6,000 0
TOTAL TRAFFIC CONTROL AND
PARKING METER MAINTENANCE PROGRAM S 128_730 S147_849 $---_1476066 $-- -1496303
x•„
L
403
FUND 210 - STREET PUBLIC WORKS DEPARTMENT
DIVISION 550 STREET DIVISION
ACTIVITY 5 STREET CONSTRUCTION PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
------------ ------------ ------------ ------------
CONTRACTUAL SERVICES
_.....'.............
314.00 PROFESSIONAL SERVICES
5,072
0
0
0
315.00 CONTRACT SERVICES
165,524
210,000
109,951
0
332.00 UTILITY RELOCATION
2,775
0
0
............
0
............
TOTAL CONTRACTUAL SERVICE
............
173,371
............
210,000
109,951
0
CAPITAL
810.00 EASEMENTS
626
0
0
............
0
............
TOTAL CAPITAL
............
626
............
............
0
............
0
............
0
............
TOTAL STREET CONSTRUCTION S 173,997 $ 210,000 S 109,951 S 0
L
r
1
FUND 210 - PUBLIC WORKS PUBLIC WORKS DEPARTMENT
DIVISION - 552 STREET DIVISION
ACTIVITY - 5 CONSTRUCTION OF DRAINAGE STRUCTURES PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
................................................
------------ ------------
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
$ 0
$ 0
S. 0
S 0
106.00 COST ALLOCATION
0
0
0
0
TOTAL PERSONNEL SERVICES
0
____________
0
____________
0
____________
0
____________
MATERIALS AND SUPPLIES
215.00 HOT MIX, ASPHALT, AND GRAVEL
0
0
0
0
216.00 CONSTRUCTION MATERIALS
0
0
0
0
TOTAL MATERIALS AND SUPPLIES
____________
0
------------------------------------------------
____________
0
____________
0
____________
0
CONTRACTUAL SERVICES
...................
315.00 CONTRACT SERVICES -
5,735
80,000
0
80,000
330.00 EQUIPMENT CHARGES
0
0
0
0
TOTAL CONTRACTUAL SERVICES
5,735
80,000
0
80,000
TOTAL CONST. OF DRAINAGE STRUCTURES
$ 5,735
$ 80,000
$ 0
$ 80,000
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FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT
DIVISION 560 TRANSMISSION AND DISTRIBUTION DIVISION
ACTIVITY 5 CAPITAL WATER MAINS PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1969 1990 1990 1991
------------ ------------ ------------ -----------
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES $
106.00 COST ALLOCATION
TOTAL PERSONNEL SERVICES
MATERIALS & SUPPLIES
....................
216.00 CONSTRUCTION MATERIALS
TOTAL MATERIALS & SUPPLIES
CONTRACTUAL SERVICES
....................
314.00 PROFESSIONAL SERVICE
315.00 CONTRACT SERVICES
330.00 EQUIPMENT CHARGES
330.05 LABOR CHARGES
399.00 COST ALLOCATION
TOTAL CONTRACTUAL SERVICES
0 S 0 S as 0
0 0 0 0
0 0 0 0
0 275 800 275
............ ............ ............ ............
0 275 800 275
0
30,000
23,000
92,500
0
3,212,796
1,938,017
1,296,000
0
1,000
0
1,000
0
2,760
0
3,000
0
0
0
0
............
0
............
............
3,246,556
............
............
0 1,961,017
............
............
1,392,500
............
CAPITAL
810.00 EASEMENTS
0
16,000
10,500
55,000
TOTAL CAPITAL
-'__________
0
____________
16,000
____________
10,500
____________
55,000
TOTAL CAPITAL WATER MAINS CONSTRUCTION
------------
$ 0
---zscse-.c
------------
$ 3,262,831
----------
------------
$ 1,972,317
---------
-----------
$ 1,447,775
------------
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FUND 540 - WATER & SEWER gl PUBLIC WORKS DEPARTMENT
DIVISION - 561 WATER TRANSMISSION AND DISTRIBUTION DIVISION
ACTIVITY - 5 CAPITAL EXPENDITURES PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
------------ ------------ ------------ ------------
CAPITAL
801.00 FIXED ASSETS $ 0 $ 62,920 $ 20,790 $ 91,500
____________ ____________ ____________ ____________
TOTAL CAPITAL EXPENDITURES S 0 $ 62,920 $ 20,790 $ 91,500
____ ____________
____________ ____________ __________
407
FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT
DIVISION - 562 TRANSMISSION AND DISTRIBUTION DIVISION
ACTIVITY - 5 WATER CONNECTIONS PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
------------ ------------ ------------ ----------•
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES
$ 0 $
0 $
0 $
0
103.00 OVERTIME
0
0
0
0
106.00 COST ALLOCATION
0
0
0
0
TOTAL PERSONNEL SERVICES
0
0
0
0
.............
__••.......
____________
MATERIALS AND SUPPLIES
216.00 CONSTRUCTION MATERIALS
0
35,500
35,000
............
52,008
............
TOTAL MATERIALS AND SUPPLIES
............
0
............
35,500
35,000
52,008
CONTRACTUAL SERVICES
315.00 CONTRACT SERVICE
0
500
500
1,000
330.00 EQUIPMENT CHARGES
0
40,585
16,000
16,421
330.05 LABOR CHARGES
0
55,035
42,000
43,774
399.00 COST ALLOCATION
0
10,681
10,681
9,223
403.00 VEHICLE & MACHINE MINT
0
0
0
.....•-'----
2,000
------------
TOTAL CONTRACTUAL SERVICES
--•.........
0
............
106,801
69,181
............
72,418
............
TOTAL WATER SERVICE CONNECTIONS
............
$ 0 S
............
142,301 $
104,181
$ 124,426
FUND 540 - WATER SEWER
DIVISION - 563
ACTIVITY - 5
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
103.00 OVERTIME
106.00 COST ALLOCATION
TOTAL PERSONNEL SERVICES
MATERIALS AND, SUPPLIES
--
216.00 CONSTRUCTION MATERIALS
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICES
315.00 CONTRACT SERVICES
330.00 EQUIPMENT CHARGES
330.05 LABOR CHARGES
399.00 COST ALLOCATION
403.00 VEHICLE & MACHINE MAINT
TOTAL CONTRACTUAL SERVICES
TOTAL RURAL WATER CONNECTIONS
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TRANSMISSION AND DISTRIBUTION
RURAL WATER CONNECTION PROGRAM
ACTUAL BUDGETED
1989 1990
------------ ------------
ESTIMATED BUDGETED
1990 1991
$ 0 $ 0 $ 0$ 0
0 0 0 0
0 0 0 0
0 0 0 0
0 2,500 2,500 4,000
0 2,500 2,500 4,000
0 500 500 1,000
0 4,066 2,500 2,486
0 6,054 6,054 7,254
0 695 695 600
0 0 0 750
0 11,315 9,749 12,090
$ 0 $ 13,815 $ 12,249 $ 16,090
------------ ------------ ------------ ------------
------------ ------------ ------------ ------------
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FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT
DIVISION - 570 SEWER MAINTENANCE & COLLECTION DIVISION
ACTIVITY - 5 SEWER MAINS CONSTRUCTION PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
............ ............ ............ ............
PERSONNEL SERVICES
..................
100.00 SALARIES AND WAGES
$ 0
S 0
S 0
$ 0
____________
TOTAL PERSONNEL SERVICES
____________
0
____________
0
____________
0
0
............
............
............
............
MATERIALS & SUPPLIES
....................
216.00 CONSTRUCTION MATERIALS
0
3,000
1,800
3,000
............
............
............
............
TOTAL MATERIALS & SUPPLIES
0
3,000
1,800
3,000
............
............
............
............
CONTRACTUAL SERVICES
314.00 PROFESSIONAL SERVICES
0
0
0
291,000
315.00 CONTRACT SERVICES
0
3,057,129
2,500,000
1,207,400
330.00 EQUIPMENT CHARGES
0
500
500
500
330.05 LABOR CHARGES
0
900
900
920
399.00 COST ALLOCATION
0
0
0
0
TOTAL CONTRACTUAL SERVICES
0
3,058,529
2,501,400
1,499,820
CAPITAL
810.00 EASEMENTS
0
25,000
9,000
5,500
------------
TOTAL CAPITAL
------------
0
...... ......
------------
25,000
............
------------
9,000
............
5,500
............
TOTAL SEWER MAINS CONSTRUCTION $ 0 $ 3,086,529 $ 2,512,200 S 1,506,320
-----------------------------------------------
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FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT
DIVISION - 571 SEWER MAINTENANCE & COLLECTION CONSTRUCTION PROGRAM
ACTIVITY - 5 CAPITAL EXPENDITURES
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
____________ ____________ ____________
CAPITAL
801.00 FIXED ASSETS $ 0 S 152,180 $ 145,300 S 26,625
.................................................
-'-'------ ------------ -----------
TOTAL CAPITAL EXPENDITURES $ 0 $ 152,180 S 145,300 $ 26,625
411
FUND 540 -
WATER & SEWER
PUBLIC WORKS DEPARTMENT
DIVISION -
572
SEWER MAINTENANCE & COLLECTION
DIVISION
ACTIVITY -
5
SEWER CONNECTIONS PROGRAM
ACTUAL BUDGETED
REVISED BUDGETED
1989 1990
------------ ------------
1990 1991
-----""--- --------..._
PERSONNEL SERVICES
100.00 SALARIES AND WAGES
S 0
S 0$
0
S 0
103.00 OVERTIME
0
0
0
0
106.00 COST ALLOCATION
0
0
0
0
TOTAL PERSONNEL SERVICES
0
0
0
0
MATERIALS AND SUPPLIES
216.00 CONSTRUCTION MATERIALS
0
20,000
18,000
24,528
TOTAL MATERIALS AND SUPPLIES
0
20,000
18,000
24,528
........................
CONTRACTUAL SERVICE
315.00 CONTRACT SERVICES
0
11000
600
1,000
330.00 EQUIPMENT CHARGES
0
30,741
10,000
13,814
330.05 LABOR CHARGES
0
35,306
30,000
33,236
399.00 COST ALLOCATION
0
11,149
11,149
.•----------
9,627
-'--........
TOTAL CONTRACTUAL SERVICE
............
0
............
78,196
51,749
57,677
TOTAL SEWER CONNECTIONS
____________
$ 0
S 98,196
S 69,749
S 82,205
FUND 540 - WATER & SEWER
DIVISION - 580
ACTIVITY - 5
PUBLIC WORKS DEPARTMENT
WASTEWATER TREATMENT DIVISION
PCP CAPITAL
ACTUAL BUDGETED ESTIMATED BUDGETED
1989 1990 1990 1991
CAPITAL
801.00 FIXED ASSETS $ 0 $ 0 8 0 $ 201,500
____________ ____________ ____________ ____________
TOTAL CAPITAL. $ 0 $ 0 $ 0 $ 201,500
____________ ____________ ____________ ____________
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FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT
DIVISION 680 WATER AND SEWER DIVISION
ACTIVITY 7 DEBT SERVICE PROGRAM
ACTUAL BUDGETED ESTIMATED BUDGETED
DEBT SERVICE 1989 1990 1990 1991
501.00 INTEREST EXPENSE S 328,725 $ 317,632 $ 317,633 S 306,154
502.00 PAYING AGENTS FEES 267 400 161 400
504.00 BOND DISCOUNT AMORTIZATION 11,878 9,930 9,581 9,500
505.00 BOND ISSUANCE AMORTIZATION 10,783 10,788 8,986 8,900
506.00 BOND ISSUANCE COST 0 0 0 0
622.00 TRANSFER TO W/S DEBT SERVICE 102,000 71,000 71,000 0
623.00 TRANSFER TO CONSTRUCTION FUND 0 0 0 0
624.00 TRANSFER TO X89 DEBT SERVICE - -0- ---- ..._.0_ -- 0 0 -
TOTAL WATER MAIN CONSTRUCTION S 453,653 S 409,750 $ 407,361 f 324,954
===xsszaeeee ec:sa=v==e: := xxxc== ee
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THE CITY OF FAYETTEVILLE, ARKANSAS
TO: Fayetteville City Board of Directors
and Citizens of Fayetteville
FROM: Scott C. Linebaugh, City Managero{/ o
DATE: January 15, 1991
SUBJECT: 1991 - 1995 Capital Improvements Proqram
It is my privilege to transmit the Capital Improvements Program
(C.I.P.) of the City of Fayetteville for the fiscal years 1991 -
1995. The 1991 - 1995 program represents the second update of the
five year plan which was originally compiled in late 1988. An
annual update of the C.I.P. is necessary because of continuing
changes in needs and financial resources.
The first C.I.P compiled in 1988 provided for a long needed
evaluation -of the capital needs of the City. Minimal preparation
had been done for extensive long-range capital planning prior to
that point. It became readily apparent that immediate capital
outlay would be necessary to restore the City's infrastructure to
a sound position. In addition, it was evident that funding, from
sources other than current revenues, would be required to address
the current conditions.
1 Based on staff's assessment, a proposal was formulated that
included funding from three primary sources: 1) capital
improvements bond issue, 2) pay -as -you funding, and 3) operating
1 funds. The citizens of Fayetteville approved the bond issue, which
is to be supported by the re -dedication of a one cent sales and use
tax. The pay-as-you-go funding is basically the excess sales tax
1 revenue, after. debt service for the bond issue. The operating
funds to be used include utilizing fund balances from the city's
operating funds. In addition to the sources listed, the City
anticipates issuing approximately $7 million in water and sewer
' revenue bonds which will be supported by the water and sewer rate
structure. This provision has been built into the current rate
schedule.
' Many cities across the nation are experiencing the disastrous
repercussions of poor planning for infrastructure growth and
1 repair. The City of Fayetteville is clearly committed to avoiding
the future problems that can occur with poor capital planning. The
compilation of the C.I.P. document provides a foundation for
infrastructure maintenance and capital replacement and expansion
1 for the City of Fayetteville during the upcoming five years.
1 113 WEST MOUNTAIN 72701 .501 521-7700
415
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Capital Improvements Program ,
The five year plan represents an effort to establish a basis for
sound management decisions in relation to capital needs. The
program is an ambitious yet realistic work plan for the City. Many
of the areas that we are addressing in this program are mandated by
environmental concerns - sewer system rehabilitation as the prime
example. Other programs are simply necessary to maintain our
current level of services.
To highlight, the C.I.P. contains a total of approximately $69.9 '
million in projects during the next five years. A summary of the
projects is listed below:
$ 6.8 million for sewer system rehabilitation
- $ 8.4 million for a new 36" parallel water line
$12.4 million for various street improvements
$ 6.9 million for school system improvements
$ 0.7 million for park improvements
- $ 1.9 million for fire department improvements
- $ 1.5 million for economic development
$ 1.5 million for sewer system improvements
$ 6.0 million for water system improvements
$ 2.1 million for wastewater treatment projects
$ 9.4 million for incinerator payoff and recycling
$ 4.5 million for motor pool additions and
replacements.
$ 0.5 million for computerized mapping
$ 2.8 million for additional buildings and
improvements
$ 0.4 million for computer hardware and software
- $ 1.3 million for Dickson Street area improvements
$ 0.5 million for water meter replacements and
improvements
- $ 1.5 million for airport improvements
$ 0.4 million for library book purchases
Due to the critical situation with the City's various funding '
levels, prioritization of these projects has been mandatory. Only
the most essential projects for the City's future have been
presented in the funded portion of the C.I.P. During the
prioritization process, approximately $5 million of projects were
placed on a potential projects list to do if funding should become
available. In reviewing some of the major areas that we will be
faced with in the near future, it is probable that additional
revenue sources will be needed to address funding for improvements
which will be identified in the coming years.
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Capital Improvements Program
On May 29, 1990, voters approved the issue of $33,019,000 in
capital improvement bonds. The bonds were issued in one series
dated 1990. As stated earlier, this bond issue will be repaid by
revenue generated from the one cent sales and use tax. The primary
reason for issuing the bonds is that the projects listed in the
C.I.P. are immediate needs of the City and will not wait for normal
revenue sources to make funds available. Currently, the City is
receiving about $5.0 million annually in local sales and use tax
revenues. The 1991 projects total $18.5 million. Completion of
these projects would not have been possible in the necessary time
frame without the issuance of bonds.
The primary funding source for the C.I.P. projects is the City's 1%
' sales and use tax. A two percent annual growth has been built into
the revenue projections over the 20 year life cycle of the tax. In
recent years, the tax has been exceeding the two percent growth
figure. These excess sales tax revenues will be used to fund
tprojects on a pay-as-you-go basis in the future.
In conclusion, this document has been prepared to explain the
' intentions of the City's 1991-1995 Capital Improvements Program.
I believe that you will find the next section (Program Overview) to
be very helpful in understanding the CIP. It includes information
Ion the funding sources and scope of projects in the document. The
Capital Improvements Program is prepared annually under the general
direction of the Fayetteville Board of Directors and is subject to
public input. Any questions or comments are welcomed.
SCL/bts
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CAPITAL IMPROVEMENTS PROGRAM OVERVIEW
On November 8, 1988 the Citizens of Fayetteville approved the
rededication of the 1% local sales and use tax for the purpose of
providing for funding of capital improvements. On May 29, 1990,
the citizens approved the issuance of $33,019,000 in capital
improvements bonds, which would be supported by the sales and use
tax. The City received the proceeds from this sale on October 18,
1990 and the process to complete the projects as described in the
election is underway. Also included in the five year plan are
projects supported by excess sales tax (Pay -As -You -Go), sales tax
receipts above the debt service requirements, and projects funded
by operations.
The City of Fayetteville's Capital Improvements Program should be
considered as a financial planning tool that lists the City's
capital improvement projects, places the projects in priority
order, and schedules the projects for funding and implementation.
As presented, this is a five-year forecast enabling the City to
look ahead to its capital needs. It should also be further
considered as a major policy tool for the City Board of Directors.
As with most management tools, the Capital Improvements Program has
many benefits and advantages. It:
A. Promotes advance planning and programming by Department
Directors and Division Heads.
B. Provides for orderly replacement of facilities and
equipment.
C. Forecasts needs for new capital investments ahead of
time.
D. Helps the Board of Directors and administrative staff to
gain an overall view of growth and development within the
City and coordinate capital improvements within its
growth.
E. Helps plan for balanced development and capital
expenditures without concentrating too heavily on any one
area or Department.
F. Becomes a fiscal planning tool to forecast capital
demands on local revenue, to foresee future borrowing
needs, and State or Federal aid that will be needed.
G. Ensures projects and spending will be carried out in a
priority need in relation to the City's fiscal ability;
that is, the most needed projects first.
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H. Ensures capital. projects will be implemented in
'accordance with all of the objectives set by the City
Board of Directors and as expressed by the citizenry.
I. Allows for adequate time for projects to be planned and
designed carefully including the opportunity for public
input in the process.
J. Permits the City officials to proceed with land
acquisition requirements in advance of need.
There are two categories to the definition of what is considered a
capital improvement:
1.A capital improvement project may be defined as one which is
self-contained; in other words, it is a project that can stand
on its own as an individual unit and does not depend on other
units for completion. This definition would indicate that not
only physical improvements should be included, but major
feasibility studies should also be included.
2. A capital improvement can be any property, asset, or
improvement with an estimated life or usefulness of five years
or more, including land and interest therein and including
constructions, enlargements, and extensions thereof having an
estimated life or usefulness of five years or more. This
definition includes:
1. New or expanded public buildings/facilities of a
permanent nature (including planning and land acquisition
costs);
' 2. Repair, remodeling, or rehabilitation of existing
facilities or major overhaul of equipment in excess of
$5,000 or with a useful life of five years or more; and
3. Major pieces of equipment with a large expense ($25,000
or more) non recurring in nature from year to year (i.e.,
fire truck, backhoe, communication system, computer
system upgrade, etc.).
' PRIORITY SELECTION
Since Arkansas law requires segregation of funds by source and the
City of Fayetteville currently has over 20 funds that can be or
must be used for capital items, it requires us to prioritize
projects within funds. This CIP will not attempt to rate projects
of one fund against another, but rather within funds with regard to
'• relative merit. A priority ranking is assigned to each request
after considering the urgency, necessity, and desirability to the
city's operations. In some cases a project may be considered to
' be desirable but funds are not available. These projects will be
prioritized and considered a "Potential Project". This in effect
' 419
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"encumbers" the project for future development provided funding
becomes available.
ORGANIZATION OF THE CAPITAL IMPROVEMENT PROGRAM DOCUMENT
The document is organized in three (3) sections:
1. INTRODUCTION
This section includes several summary schedules and a map
detailing locations of capital improvements reflected in this
document. The Summary of Project Requests and Resources
Schedule reflects totals by fund of projects funded and lists
the resources available for the projects. It also notes the
total amount of potential projects. Three charts with
accompanying tables detail: 1) capital improvement cost
totals; 2) sales tax bond issue funding cost totals; 3) sales
tax pay-as-you-go cost totals. The Combined Summarization
lists all requested projects and details by project whether it
is funded through bond issue, pay as you go sales tax,
operating funds, or is a potential project. The Comprehensive
Detail shows all projects by fund and funding source, and the
amount of funds anticipated for each year. The final summary
schedule shows the priority ranking of all projects by funding
source and by year.
FUNDING DETAILS 1991-1995
This section is divided by year and includes project detail
forms for each project. Each section is preceded by a project
ranking list, which specifies the priority funding of the
project. These forms detail the type of project, location (if
applicable), project cost, annual operating cost, as well as
a description and justification of the project.
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3. GLOSSARY I
This section includes a glossary of terms that will hopefully
enable a user to understand just what a Capital Improvement
project is and does.
FINANCING
Capital projects between $500-5,000 are included in the operations
budget of individual programs. Items under $500 are not considered
to be capital, therefore, they are purchased through the Minor
Equipment Account in the Materials and Supplies category of
operations budgets. Items valued at $5,000 and above are placed in
the Capital Improvements Program.
The Capital Improvements Program includes the General, Water and
Sewer, Street, Shop, Airport, and Solid Waste fund projects.
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' GENERAL PROJECTS' The•General fund.is projected to be capable
of supporting $ 1V; 80,000 per ' year for capital construction
projects of the Fayetteville School District. All other
capital items required to support services provided by
divisions within the General fund must be supported by Sales
Tax.
WATER AND SEWER PROJECTS The Water and Sewer projects will be
funded through the Sales Tax Bond issue, Sales Tax Pay -As -You-
' Go, Water and Sewer operations, and a Water and Sewer Revenue
bond issue. The Water & Sewer operations are funded by user
fees. ,
' STREET PROJECTS All street projects will be funded either by
the sales tax bond issue or pay-as-you-go sales tax funds.
The Street Fund operating budget will only support basic
' maintenance and operations.
SHOP PROJECTS The shop is an internal service fund. Revenue
' is generated for the shop fund through vehicle usage rates
charged for the usage of each vehicle. These usage rates
include replacement cost, maintenance cost, and overhead cost.
I. The estimated revenue to be collected for replacement cost
each year averages $ 950,000.
AIRPORT PROJECTS All airport projects will be funded through
' Airport operating Funds. The Airport operations are funded
by rents and leases, user fees, and federal and state grants.
SOLID WASTE PROJECTS The balance of the cost of the solid
waste transfer/processing center is included in the Sales Tax
Bond issue funding. The capital requests totaling $9,103,600,
will be funded through the Solid Waste Fund, which is amount
required during this five year period for debt service on the
Incinerator Bonds. Solid Waste operations are funded through
service fees.
' CAPITAL IMPROVEMENT PROGRAM - FUNDING SOURCES
' The following table identifies the major sources for capital
projects.:
' General Fund - Sales Tax Bond issue, Sales Tax Pay -
As -You -Go and General Fund
operations.
' Water and Sewer Fund - Water and Sewer Fund operations,
Sales Tax Bond issue, Sales Tax Pay -
As -You -Go, and Water and Sewer
' Revenue Bonds.
- Street Fund Sales Tax Bond issue and Sales Tax
Pay -As -You -Go
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Shop Fund - Shop Fund operations and Sales Tax
Pay -As -You -Go
Airport Fund - Airport Fund operations and grants
Solid Waste Fund - Sales Tax Bond Issue and Solid
Waste Fund operations
Off Street Parking Fund - Off Street Parking Fund operations
OPERATION AND MAINTENANCE COSTS
Operation and maintenance costs associated with each capital
project are budgeted in the appropriate operating fund, and are
noted on the capital project detail sheets which appear in the '
Capital Improvement Program document by year.
SUMMARY '
The Capital Improvements Program (CIP) is approached as a valuable
tool to be used in the accomplishment of responsible and
progressive financial planning. The program is developed in
accordance with the City of Fayettevilles' prioritization of
capital needs and budget policies. These policies and the CIP
document form the basis for making various annual capital budget
decisions and support our continued commitment to sound long-range
financial planning and direction.
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CAPITAL IMPROVEMENT PROJECTS
1991-1995
Off St. Parking
0.23%
Shop
6.26%
Airport
2.12%
General
10.30%
Bond Issue
32.34%
CAPITAL IMPROVEMENT PROJECTS
5 YEAR
SUMMARY
PROJECTS
1991
1992
1993
1994
1995
____________
TOTAL
____________
General
_
$1,526,500
_____________
$1,421,000
____________ _____________
$1,423,000
$1,448,410
$1,380,000
7,198,910
Water & Sewer
1,159,900
4,904,300
2,647,424
2,733,190
793,440
12,238,254
Shop
968,256
643,382
636,888
1,081,746
1,047,683
4,377,955
Airport
238,750
379,875
293,150
254,250
319,000
1,485,025
Solid Waste
1,808,136
1,810,456
1,821,016
1,829,176
1,834,816
9,103,600
Management
100,000
100,000
100,000
100,000
100,000
500,000
off -St. Parking
158,000
0
0
0
0
158,000
Pay -As -You -Go
3,835,205
2,549,013
1,313,052
1,594,660
2,937,242
12,229,172
Bond Issue
8,753,338
5,201,877
4,222,125
4,088,691
341,000
____________
22,607,031
____________
_
$18,548,085
_____________
$17,009,903
____________ _____________
$12,456,655
$13,130,123
$8,753,181
$69,897,947
423
STREET
53.62%
CAPITAL IMPROVEMENT PROJECTS
SALES TAX BOND ISSUE FUNDING
1991-1995
WATER 8 SEWER
>ENERAL
14.20%
SOLID WASTE
1.22%
CAPITAL IMPROVEMENT PROJECTS
SALES TAX BOND
ISSUE FUNDING
5 YEAR
SUMMARY
PROJECTS
1991
1992
1993
1994
1995
TOTAL
General
$1,897,676
--------------------------------------------------------------
$79,309
$4403,309 $821,659
$9,000
$3,210,953
Water & Sewer
4,700,000
2,300,000
0
0
0
$7,000,000
Solid Waste
275,000
0
0
0
0
$275,000
Street
..............
1,880,662
............
2,822,568
.............
3,818,816
.. ww-------- ------------.
3,267,032
332,000
.__.........
$12,121,078
.-----------
SB,753,338
$5,201,877
$4,222,125 $4,088,691
$341,000
522,607,031
424
I
I
CAPITAL IMPROVEMENT PROJECTS
SALES TAX PAY-AS-YOU-GO FUNDING
1991-1995
I
Street . General
r".
/�„
1
Shop
r,/;,: ,. ,,,,r: ^.�r 0.56%
/V,'2' //,'r /r / //ii '
r/'u/ a/rr//rr'/vr ,,'/,'// r. rr /'.
' Water 8 Sewer
64.78%
I
CAPITAL IMPROVEMENT PROJECTS
' SALES TAX PAY-AS-YOU-GO FUNDING
5 YEAR SUMMARY
' PROJECTS 1991 ----1992---- ---- 1993 _-- ----- 1994 --- -----1995--_ -----TOTAL--
General $1,342;539 $924,005. $237,395 $173,201 81,260,462 $3,937,602
Water & Sewer 2,372,455 1,570,008 1,018,157 1,284,559 1,676,780 7,921,959
' Shop 68,011 0 0 0 0 . 68,011
Street 52,200: 55,000 57,500 136,900 0 301,600
-------------------------' -'----------- ---------_------------- ------------ _------'----
' $3,835,205 _ $2,549,013 $1,313,052 - $1,594,660_ $2,937,242- $12,229,172
J
I
' 425
I
City of Fayetteville
1991-1995 Capital Improvements Program
Summary of Project Requests
Project Resources
Project
-----Requests -••-1991--- ----1992--• ----1993--- ----1994 TOTAL --- 1995 -- --- --
General S 1,526,500 $ 1,421,000 S 1,423,000 S 1,448,410 S 1,380,000 S 7,198,910
Water & Sewer 1,159,900 4,904,300 2,647,424 2,733,190 793,440 12,238,254
Shop 968,256 643,382 636,888 1,081,746 1,047,683 4,377,955
Airport 238,750 379,875 293,150 254,250 319,000 1,485,025
Solid Waste 1,808,136 1,810,456 1,821,016 1,829,176 1,834,816 9,103,600
Management 100,000 100,000 100,000 100,000 100,000 500,000
Off -St. Parking 158,000 0 0 0 0 158,000
ST Pay -As -You -Go 3,835,205 2,549,013 1,313,052 1,594,660 2,937,242 12,229,172
Bond Issue 8,753,338 5,201,877 4,222,125 4,088,691 341,000 22,607,031
Potential Projects 5,061,350 5,061,350
......... ..•-•------ ______..... ..____----- _..........
$23,609,435 $17,009,903 $12,456,655 $13,130,123 S 8,753,181 $74,959,297
Resources
---- Available ----1991 --- 1992 •• ----1993 ----1994TOTAL --- ----1995 --- --
General S 1,526,500 S 1,421,000 $ 1,423,000 S 1,448,410 S 1,380,000 S 7,198,910
Water & Sewer • 1,159,900 7,186,100 370,400 2,611,900 911,900 12,240,200
Shop 1,163,570 885,632 921,058 957,900 996,216 4,924,376
Airport 850,000 225,000 200,000 175,000 175,000 1,625,000
Solid Waste 1,808,136 1,810,456 1,821,016 1,829,176 1,834,816 9,103,600
Management 100,000 100,000 100,000 100,000 100,000 500,000
Off -St. Parking 207,000 75,000 75,000 75,000 75,000 507,000
ST Pay -As -You -Go 4,565,797 1,935,845 2,040,562 2,147,373 2,256,321 12,945,898
ST Bond Fund 23,068,756 ---------0 -•------- 0 .._..____0_ ____----.0 23,068,756
$34,449,659 $13,639,033 $ 6,951,036 S 9,344,759 S 7,729,253 572,113,740
----------------------------------------------------------------
* This assumes that $201,500 from an AOPCBE revenue loan will be received in 1991 and
$7,000,000 from a revenue bond issue in 1992.
I
[1
426 ,
I
I
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
1991 - 1995
CITY OF FAYETTEVILLE, ARKANSAS
COMPREHENSIVE DETAIL
SOURCE/
DIVISION PROJECT
GENERAL FUND PROJECTS
SOURCE - SALES TAX BOND ISSUE
Parks Gulley Park Purchase
Gulley Park Master Plan Development
Lake Fayetteville Boat Dock
Miscellaneous Park Equipment
Lake Fayetteville Field #3 Relocation
Walker Park North Soccer Complex
Public Picnic Package
Lake Fayetteville Nth Softball Complex
Wilson Park Pool Service/Parking Lot
Wilson Park Master Plan
Fire Remodel Existing Fire Stations
Pump/Ladder, Apparatus Replacement
Pump/Ladder Cony. Pumper Replacement
Fire Station Relocation
Additional Pump/Ladder
Police Additional Mainframe Memory & Disk
Transportation Dickson Street Area Improvements
---------_----
Total
SOURCE - SALES TAX PAY-AS-YOU-GO
5 YEAR
CAPITAL
1991 1992 1993 1994 1995 REQUEST
----- -----------
18,309 18,309
18,309
38,000
6,500
35,000
2,400 6,000
50,000
25,000
5,500
18,000
30,000 30,000
300,000
325,000
30,000
65,667
1,358,300
1,897,676 79,309 403,309
18,309
73,236
26,350
70,850
35,000
8,400
50,000
25,000
5,500
20,000
38,000
14,000
14,000
43,000
9,000 52,000
60,000
300,000
325,000
350,000
- 380,000
350,000
350,000
65,667
1,358,300
821,659 9,000 3,210,953
' Parks Wilson Swimming Pool Pump & Motor 12,000 12,000
Lake Fayetteville North RV Campground 12,000 12,000
Walker Park N. Soccer Complex 70,000 70,000
' Gulley Park Purchase 18,309 18,309
Gulley Park Master Plan 75,000 75,000
Lake Fayetteville S. Shore Restroom 35,000 35,000
Walker Park Baseball Complex Exp. 40,000 40,000
Lake Fayetteville Softball Complex Exp. 70,000 70,000
Fire Fire Station #6 400,000 400,000
Rescue Truck & Equipment 80,000 80,000
' D.P. Operations Computer System Upgrade 92,000 92,000 92,000 92,000 368,000
office Renovation 10,000 10,000
Economic Dev. I -Park Purchase 750,000 750,000 1,500,000
H
I
427
Li
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
1991 - 1995
CITY OF FAYETTEVILLE, ARKANSAS
COMPREHENSIVE DETAIL
SOURCE/
DIVISION PROJECT 1991 1992
........ 0-------------------------------------------------------------------
Library Library Expansion 49,284
Book Purchase 65,000 70,005
Building Maint Re -carpet City Adainistration Building 25,000
General Add'l Admin. Spate/Polite Space Storage 190,000
Various Capital Purchases 30,345
Traffic Sycamore St & Gregg Ave Traffic Signal 19,455
Hwy 16 East and Hwy 265 Traffic Signal 19,455
Cleveland St & Garland Ave. Traffic Signal
Drake St. & Hwy. 71B Traffic Signal
Police Eng/Arch. Work On New Police Building
Total
SOURCE - GENERAL FUND
---------------
Fay. School
District Fayetteville School District Capital
General Public Access - T.V. Building
Township St & Hwy 265 Traffic Signal
Sycamore St & Leverett Traffic Signal
Razorback Rd & Hwy 16 Traffic Signal
Joyce St & Hwy 265 Traffic Signal
Garland Ave & Sycamore Traffic Signal
Mission Blvd & Old Wire Rd Traffic Signal
Audio/Visual Equipment
---------------
Total
TOTAL GENERAL FUND PROJECTS
WATER & SEWER FUND PROJECTS
----
SOURCE - SALES TAX BOND ISSUE
1,342,539 924,005
75,395
237,395
1,380,000 1,380,000 1,380,000
146,500
20,500
20,500
21,500
21,500
........... ........... .....'----
1,526,500 1,421,000 1,423,000
4,766,715 2,424,314 2,063,704
LJ
I
5 YEAR
CAPITAL
1994 1995 REQUEST
.......... ........... ...........
49,284
81,201 87,453 379,054
25,000
190,000
30,345
19,455
19,455
23,600 23,600'
23,600 23,600
487,500 487,500
173,201 1,260,462 3,937,602,
I
1,380,000 1,380,000 6,900,000'
146,500
20,500
20,500
21,500
21,500
22,500 22,500
22,500 22,500'
23,410 23,410
........... ........... ...........
1,448,410 1,380,000 7,198,910,
2,443,270 2,649,462 14,347,465
Li
Maintenance New Maintenance Center 500,000 500,000
Water Par. 36" Water Line 4,200,000 2,300,000 6,500,00
----------------- ----------- ----------- ----------- - ---------
Total 4,700,000 2,300,000 0 0 0 7,000,000
I
[1
428 '
I
I
1
Ti
I
I
1
I
I
I
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
1991 - 1995
CITY OF FAYETTEVILLE, ARKANSAS
COMPREHENSIVE DETAIL
SOURCE/
DIVISION PROJECT 1991 1992
-----------------------------------------------------------------
----
SOURCE - SALES TAX PAY-AS-YOU-GO
Meter Water Meters 47,490 46.148
Meter Touch Read System
Water
Line Replacements - As Needed
Maintenance Center
Rogers Tank Painting
Pump Station Improvements
Water System Relocations - Hwy. 180
Water System Relocations - Wedington
Water System Relocations - Sunrise Mtn.
Water Sys Relocations - Old Wire Bridge
Par. 36" Water Line
Additional Ground Storage
Northeast Growth Area Reinforcements
Northwest Growth Area Reinforcements
Line Replacements - As Needed
East Side Reinforcements
Water System Relocations - Poplar
Water System Relocations - Township
Water System Relocations - Garland
Water System Relocations - Gregg
Sewer
Line Replacements - As Warranted
Sewer System Relocations - Hwy. 180
Sewer System Relocations - Wedington
Sewer System Rehabilitation
W.W. Treatment
Engineering Study - Enhanced Plant Cap.
Hay Harvesting Equipment
Enhanced Plant Capacity
Total
SOURCE - WATER & SEWER FUND
Sewer Sewer System Rehabilitation
Line Replacements - As Warranted
Maintenance Center
0 75,000
100,000 110,000
400,000
250,000
25,000
263,000
220,000
125,000
18,000
70,000
232,000
245,000
100,000
276,965
5 YEAR
CAPITAL
1993 1994 1995 REQUEST
51,297
78,000
1,250,000 650,000
150,000
2,372,455 1,570,008 1,018,157
958,400 1,988,800
70,000
1,000,000
52,699
.54,280
251,914
81,000
82,500
316,500
210,000
400,000
250, 000
25,000
263,000
220,000
125,000
18,000
1,900,000
812,000
812,000
200,000
200,000
200,000
200,000
250,000
250,000
500,000
250,000
250,000
135,000
135,000
130,000
130,000
105,000
105,000
270,000
270,000
70,000
232,000
245,000
88,860
266,580
100,000
276,965
150,000
1,284,559
1,676,780
7,921,959
1,911,140 1,311,140 363,940 6,533,420
70,000 140,000
1,000,000
429
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
1991 - 1995
CITY OF FAYETTEVILLE, ARKANSAS
COMPREHENSIVE DETAIL
SOURCE/
DIVISION
PROJECT
Northwest Area Interceptor
Sewer System Relocations - Poplar
Sewer System Relocations - Township
Sewer System Relocations - Gregg
Sewer System Relocations - Garland
N.Y. Treatment
Lab Fume Hood
Belt Press Improvement
Computer System Upgrade
Digester Air Valves
RAS Pump Replacement
Solids Handling Pump
Digester Launder Modification
SMS Access Road Improvements
Blowers Rebuilding
Solids Grinder
Service Truck Boom
Lift Station Improvements
Grease Control
Enhanced Plant Capacity
Digested Sludge Pump
PIP Shaft Removal
Sidemount Mower
Digested Sludge Pump Modifications
Digested Sludge Punps
SMS Equipment Building
Winterization Plant/SMS
Injector Repair/Rehab.
Upgrade/Replacement Lift Stations
Testing Equipment
Replacement of RAS Mixer
Lawn Tractor
Upgrade Operations Building
Solids Handling Pump Replacement
Rebuild Aerators
Maintenance Vehicle
125 Horsepower Tractor
15' Flexwing Brushhog
Water
Ground Storage
Line Replacements - As Needed
Northwest Growth Area Reinforcement
Water System Relocations - Township/Gregg
1991
13,000
21,000
10,000
16,000
25,000
23,000
12,000
18,500
10,000
15,000
8,000
15,000
15,000
1992 1993
2,500
26,000
35,000
10,000
350,000
12,000
10,000
15,000
42,000
13,000
20,000
8,000
10,000
100,000
2,000
1
1
5 YEAR
CAPITAL
1994 1995 REQUEST
160,000
37,000
143,000
15,000
2,500 2,500 2,500
27,000
26,000
250,000
14,000 15,000
100,000 100,000
2,000
2,000
10,000
19,784
10,000
15,000
10,000
13,550
45,000
8,000
50,000
2,000
10,000
1,190,000
90,000
100,000 100,000
10,000
368,00
160, DOI
37,000
143,001
15,00
13,000
21,00
20,00
16,00
78,000
84,001
12,00
18,500
20,00
15,00
8,00
15,000
15,00
600,00
12,000
10,001
15,00
42,000
42,00
20,00
8,00
10,000
350,001
8,00
10,000
19,7
10,00
15,000
20,00
13,55
45,00
8,000
1,190,00
90,00
200,000
1D,00I
430
1
I:FIVEYEAR CAPITAL IMPROVEMENTS PROGRAM
1991 - 1995
CITY OF FAYETTEVILLE, ARKANSAS
COMPREHENSIVE DETAIL
5 YEAR
SOURCE/ CAPITAL
f 1 DIVISION PROJECT 1991 1992 1993 1994 1995 REQUEST
Additional Ground Storage 138,000 138,000
1 Cato Springs Road Improvement 220,000 220,000
Eastside Reinforcement 200,000 200,000
Northeast Growth Area Reinforcement 200,000 200,000
Total 1,159,900 40904,300 2,647,424 2 733 190 793 440 12,2380254
TOTAL WATER & SEWER FUND PROJECTS 8,232,355 8,774,308 3,665,581 4,017,749 2,470,220 27,160,213_
STREET FUND PROJECTS
SOURCE - SALES TAX BOND ISSUE
Ili Street Pavement Impr. Area 2 87,941 18,600 19,620 126,161
Pavement Impr. - Area 3 97,821 97,821
Pavement Impr. - Area 4 25,365 47,799 42,975 116,139
1 Pavement Impr. Area 5 104,688 85,527 46,289 236,504
Pavement Impr. - Area 6 50,911 57,080 107,991
Pavement Impr. - Area 7 58,625 67,354 116,283 242,262
Pavement Impr. - Area 8 93,405 23,074 302,753 - 419,232
iF 1 Pavement Impr. - Area 9 24,605 42,755 67,360
Pavement Impr. - Area 10 13,200 13,200
• 1 Pavement Impr. - Area 11 43,280 43,280
Chip Seat 300,000 300,000 300,000 300,000 1,200,000
Poplar St. Ash to Elm 125,000 125,000
Custer & Arrowhead Intersection 12,000 12,000
' Lafayette Mission to Dogwood 10,909 10,909
Double Spr. Rd. At Owl Creek 40,000 40,000
Pump Stat. Rd. Existing to Morningside 173,500 173,500
1 Old Wire Rd. East of Hwy. 265 245,000 245,000
Storm Drainage Study 50,000 50,000 50,000 50,000 200,000
Various Channel Cleaning 255,000 255,000 100,000 100,000 710,000
Township St. College to Old Wire 176,803 504,097 680,900
l Poplar St. Leverett to Gregg 133,480 431,975 565,455
Old Wire Rd. - Township to Hwy. 45 153,123 505,022 658,145
old Wire Rd. - Township to Hwy. 265 204,758 544,122 748,880
1 Old Wire Rd. At Overcrest 40,000 92,000 132,000
Laura Lee and Coleman 33,495 33,495
Arlington Terr. Kings Dr. to Kings Dr. 74,470 74,470
1
J
431
LJ
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
1991 - 1995
CITY OF FAYETTEVILLE, ARKANSAS
COMPREHENSIVE DETAIL
SOURCE/
DIVISION PROJECT 1991 1992 1993 1994
----------------------------------------------------------------- ---------------------- ••--------- --
Lafayette St. Gregg to West 60,000 60,000
Maple St. Gregg To West 60,000 60,000
Trust St. Assembly to Vinson 55,000 55,000
Oakland North St. To Sycamore St. 400,000 400,000
Emma Ave. Cato to Laura Lee 9,185 9,185
Laverna Ave. Cato Spr. To Lorena 97,460 97,460
Joyce Old Mo. To Hwy. 265 50,000
Sycamore - Leverett to Garland 647,749
North St. Gregg to College 50,000
Gregg Ave. Township to 71 Bypass 481,800
Sang Ave. Loren Cir. To Cleveland 64,000
54th Hwy. 16 W. To City Limits 64,000
Beachwood - 6th To 15th 265,920
Poplar - Gregg To Yates 217,800
Green Acres - College to Colt Sq. 574,320
Drake St. - Sunny Lane To Gregg Ave. 627,840
College To Harold 132,900
Stearns - Hwy. 471 To Gregg 851,400
Gregg Ave. Prospect To Douglas (Const.) 250,000 250,000
Gregg Ave. Prospect To Douglas (Bdg. Repair) 82,000 82,000
............... ----------- ----------- -------------......... ........... ..........
Total 1,880,662 2,822,568 332,000 12,121,078
I
50,000
647,749
50,000
217,848
263,952
64,000
64,000
265,920
217,800
139,440
434,680
105,660
522,180
132,900
851,400
3,818,816 3,267,032
5 YEAR
CAPITAL
1995 REQUEST
SOURCE SALES TAX PAY-AS-YOU-GO
Street Seal Coat 52,200 55,000 57,500 60,500 225,200
North St. College To Mission 40,000 40,000
Old Wire Rd. At Mission Blvd. 36,400 36,400---------------------------------------------------------------------
Total 52,200 55,000 57,500 136,900 0 301,600
TOTAL STREET FUND PROJECTS 1,932,862 2,877,568 3,676,316 3,403,932 332,000 12,422,678'
1
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432 '
I
,1
' FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
1991 - 1995
CITY OF FAYETTEVILLE, ARKANSAS
• COMPREHENSIVE DETAIL
' 5 YEAR
SOURCE/ CAPITAL
' --- DIVISION ---------------- PROJECT --- 1991 ---- 1992 ---- 1993 -- ---- 1994 -- ---- 1995 REQUEST
SOLID WASTE FUND PROJECTS
•' SOURCE - SALES TAX BOND ISSUE
---------------
Solid Waste Phase III of Processing Center .275,000 275,000
I
--------------- ---------- ----------- ----------- -----------
Total 275,000 0 0 0 0 275,000
1
' SOURCE - SOLID WASTE FUND
Solid Waste Incinerator Debt Service 1,808,136 1,810,456 1,821,016 1,829,176 1,834,816 9,103,600
' Total 1,808,136 1,810,456 1,821,016 1,829,176 1,834,816 9,103,600
TOTAL SOLID WASTE FUND: PROJECTS 2,083,136 1,810,456 1,821,016 1,829,176 1,834,816 9;378,600
' AIRPORT FUND PROJECTS
SOURCE - AIRPORT FUND
' Airport Federal Grant Matches 79,000 79,000 79,000 79,000 85,000 401,000
Pavement Maintenance 28,250 40,250 68,500
Side Walk P Replacement 14,000 14,000
Access, Drive Fuel Farm 12,500 - 12,500
Baggage Claim Renovation 105,000 105,000
FBO Roof Replacements 25,875 25,875
Lobby Furniture Replacement 65,000 65,000
'
Executive Hangar 210,000 210,000
FSS Roof Replacement 24,150 24,150
T -hangar Unit 190,000 210,000 400,000
Airfield Marking 25,000 25,000
Expand Rental Car Parking 110,000 110,000
Automatic Gate Operators 24,000 24,000
' TOTAL AIRPORT FUND PROJECTS 238,750 379,875 293,150- -- 254,250_ 319,000- -1,485,025-
I
' 433
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
1991 - 1995
CITY OF FAYETTEVILLE, ARKANSAS
COMPREHENSIVE DETAIL
SOURCE/
DIVISION PROJECT
MANAGEMENT FUND PROJECTS
----
SOURCE - MANAGEMENT FUND
Engineering Computer Mapping
........."----
TOTAL MANAGEMENT FUND PROJECTS
OFF-STREET PARKING FUND
SOURCE - OFF-STREET PARKING FUND
Traffic Parking Meter Replacement
...............
TOTAL OFF-STREET PARKING FUND
SHOP FUND
...............
SOURCE - SALES TAX PAY-AS-YOU-GO
...............
Shop Replacement - Police Cars
Total
SOURCE - SHOP FUND
__
Shop Replacement -
Cars
Replacement -
Sanitation Veh. &
Equip.
Replacement -
Pick-ups, Buses, &
Vans
Replacement -
Flat Bed Trucks &
Dumps
Replacement -
Tractors/Mowers
Replacement -
Backhoes/Loaders
Replacement -
Dump Trucks
Additional -
Water/Sewer Maint.
Equip.
5 YEAR
CAPITAL
1991 1992 1993 1994 1995 REQUEST
___
t
100,000 100,000 100,000 100,000 100,000 500,000,
____
100,000 _--100,000 -__100,000- -100,000 100,000 500,000
1
158,000 0 0 0 0 158,000'
----------- ----------- ----------- ----------- ----------- -----------
158,000= 0
0
0
0 158,000
1
----68,011- ---------0.......... 0 '--------0- ---------0- 68,011
---
68,011 0 0 0 0 68,011
1
1
27,432 186,631 145,000 235,650 163,314 758,027
300,000 90,000 108,891 295,140 430,024 1,224,05
164,400 159,404 34,000 155,416 125,350 638,57
36,195 32,369 86,774 42,015 197,353
20,520 18,300 87,840 41,480 168,14
139,191 43,602 80,000 76,000 40,000 378,79
198,518 86,001 49,726 334,245
82,000 82,00,
1
434
I
1
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
1991 - 1995
• CITY OF FAYETTEVILLE, ARKANSAS
COMPREHENSIVE DETAIL
5 YEAR
• SOURCE/ CAPITAL
' DIVISION PROJECT - 1991 1992 1993 1994 1995 REQUEST
_____________ _ ___________
Replacement - Street Maintenance Equip. 31,413 8,000 39,413
' Replacement - Misc. Veh. & Equip. 13,962. 28,610 42,572
Replacement - Construction Veh. & Equip. 200,971 200,971
Replacement - Water/Sewer Equipment 108,316 108,316
Underground Fuel Storage 205,500 205,500
Total. - 968,256 643,352 636,888 1,081,746 1,047,683 4,377,955
TOTAL SHOP FUND PROJECTS 1,036,267 643,382 636,888 1,081,746 1,047,683- 4,445,966-
,
PROJECTS BY FUND - ALL SOURCES
Total General Fund Projects 4,766,715 2,424,314 2,063,704 2,443,270 2,649,462 14,347,465
' Total Water & Sewer Fund Projects 8,232,355 8,774,308 3,665,581 4,017,749 2,470,220 27,160,213
Total Shop Fund Projects 1,036,267 643,382 636,888 1,081,746 1,047,683 4,445,966
Total Airport Fund Projects 238,750 379,875 293,150 254,250 319;000 1,485,025
• ' Total Street Fund Projects. 1,932,862 2,877,568 3,876,316 3,403,932 332,000 12,422,678
Total Solid Waste Fund Projects 2,083,136 1,810,456 1,821,016 1,829,176 1,834,816 9,378,600
Total Management Fund Projects 100,000 100,000 100,000 100,000 100,000 500,000
' Total Off -Street Parking Fund Projects 158,000 0 0 0 0 158,000
TOTAL CAPITAL IMPROVEMENT PROGRAMS 18,548,085 17,009,903 12,456,655 13,130,123 8,753,181 69,897,947
I.
435
I
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
SALES TAX BOND ISSUE PROJECTS
Ii
I
SOURCE DIVISION PROJECT CATEGORY PROJECT AMOUNT PRIORITY
------------------------ .......... --- .._-.-.____.___ ___--------
1991
DIVISION: Water Water System Impr. Par. 36" Water Line $ 4,200,000 1
DIVISION: Transportation Arts Center Parking Dickson Street Area Improvements 1,358,300 2
DIVISION: Maintenance Maint. & Oper. New Maintenance Center 500,000 3
DIVISION: Solid Waste Waste Reduction Phase III of Processing Center 275,000 4
DIVISION: Plan Mgt/Parks Park Administration Gulley Park Purchase 18,309 5
DIVISION: Plan Mgt/Parks Park Administration Gulley Park Master Plan Development 38,000 6
DIVISION: Fire Operations Remodel Existing Fire Stations 30,000 7
DIVISION: Police Support Services Additional Mainframe Memory & Disk 65,667 8
DIVISION: Fire Operations Pumper/Ladder Replacement 300,000 9
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 2 87,941 10
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 3 97,821 11
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 4 25,365 12
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 5 104,688 13
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 7 58,625 14
DIVISION: Street St. lap. & Reconst. Pavement Impr. - Area 8 93,405 15
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 9 24,605 16 '
DIVISION: Street St. Imp. & Reconst. Chip Seal 300,000 17
DIVISION: Street St. Imp. & Reconst. Township St. College to Old Wire 176,803 18
DIVISION: Parks Lake Recreation Lake Fayetteville Boat Dock 35,000 19
DIVISION: Parks Park Maint. Miscellaneous Park Equipment 2,400 20
DIVISION: Street Drainage Impr. Poplar St. Ash to Elm 125,000 21
DIVISION: Street Drainage Impr. Custer & Arrowhead Intersection 12,000 22
DIVISION: Street St. Imp. & Reconst. Lafayette Mission to Dogwood 10,909 23
DIVISION: Street Brdg. Rep. & Imp. Double Spr. Rd. At Owl Creek 40,000 24
DIVISION: Street St. Imp. & Reconst. Pump Stat. Rd. Existing to Morningside 173,500 25
DIVISION: Parks Batlfield Maint. Lak. Fayetteville Field #3 Relocation 50,000 26
DIVISION: Street Brdg. Rep. & Imp. Old Wire Rd. East of Hwy. 265 245,000 27
DIVISION: Street Brdg. Rep. & Inc'. Storm Drainage Study 50,000 28
DIVISION: Street Drainage Impr. Various Channel Cleaning 255,000 29
TOTAL 1991 SALES TAX BOND ISSUE PROJECTS
$ 8,753,338
I
I
I
I
I
436 ,
Li
CITY OF FAYETTEVILLE, AKANSAS
' FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
SALES TAX BOND ISSUE PROJECTS
1
SOURCE DIVISION PROJECT CATEGORY PROJECT AMOUNT PRIORITY
1------------------------------------------------------------------------------------ ---------------
1992
-----------------------
'DIVISION: Water Water System Impr. Par. 36" Water Line S 2,300,000 1
DIVISION: Parks Park Maint. Gulley Park Purchase 18,309 2
DIVISION: Parks Park Maint. Miscellaneous Park Equipment 6,000 3
DIVISION: Parks Bat lfield Maint. Walker Park North Soccer Complex 25,000 4
DIVISION: Fire - Operations Remodel Existing Fire Stations 30,000 5
DIVISION: Street St. Imp. & Reconst. , Pavement Impr. - Area 2 18,600 6
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 4 47,799 7
'DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 5 85,527 8
, DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 6 50,911 9
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 7 67,354 10
'DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 8 23,074 11
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 9 42,755 12
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 10 13,200 13
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 11 43,280 14
'DIVISION: Street St. Imp. & Reconst. Chip Seal - - 300,000 15
DIVISION: Street St. Imp. & Reconst. Township St. College to Old Wire 504,097 16
DIVISION: Street .St. Imp. & Reconst. Poplar St. Leverett to Gregg 133,480 17
'DIVISION: Street St. Imp. & Reconst Old Wire Rd. - Township to Hwy. 45 153,123 18
DIVISION: Street St. Imp. & Reconst. Old Wire Rd. - Township to Hwy. 265 204,756 19
DIVISION: Street Brdg. Rep. & Impr. Old Wire Rd. At Overcrest 40,000 20
'DIVISION: Street St. Imp. & Reconst. Laura Lee and Coleman 33,495 21
DIVISION: Street St. Imp. & Reconst. Arlington Terr. Kings Dr. to Kings Dr. 74,470 22
DIVISION: Street Brdg. Rep. & Impr. - Lafayette St. Gregg to West 60,000 23
DIVISION: Street Brdg. Rep. & Impr. Maple St. Gregg To West 60,000 24
'DIVISION: Street Drainage Impr. Trust St. Assembly to Vinson 55,000 25
DIVISION: Street Drainage Impr. Oakland North St. To Sycamore St. 400,000 26
DIVISION: Street Drainage Impr. Storm Drainage Study 50,000 27
DIVISION: Street Drainage Impr. - Various Channel Cleaning 255,000 28
DIVISION: Street St. Imp. & Reconst. Erna Ave. Cato to Laura Lee 9,185 29
DIVISION: Street St. Imp. & Reconst. Laverna Ave. Cato Spr. To Lorena 97,460 30
' - TOTAL 1992 SALES TAX BOND ISSUE PROJECTS $ 5,201,877
I
' 437
I
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
SALES TAX BOND ISSUE PROJECTS
SOURCE DIVISION PROJECT CATEGORY PROJECT AMOUNT PRIORITY
________________ ____________________________________________________________ _______________ ________
1993
----------------
DIVISION: Parks Park Maint. Gulley Park Purchase $ 18,309 1
DIVISION: Parks Park Maint. Gulley Park Master Plan 6,500 2
DIVISION: Fire Operations Fire Station Relocation 30,000 3
DIVISION: Parks Park Maint. Public Picnic Package 5,500 4
DIVISION: Parks Bat tfield Maint. Lake Fayetteville North Softball Complex 18,000 5
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 2 19,620 6
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 4 42,975 7
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 5 46,289 8
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 6 57,080 9
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 7 116,283 10
DIVISION: Street St. Imp. & Reconst. Pavement Impr. - Area 8 302,753 11
DIVISION: Street St. Imp. & Reconst. Chip Seat Program 300,000 12
DIVISION: Street St. Imp. & Reconst. Poplar St. Leverett to Gregg 431,975 13
DIVISION: Street St. Imp. & Reconst. Old Wire Rd. - Township to Huy. 45 505,022 14
DIVISION: Street St. Imp. & Reconst. Old Wire Rd. - Township to Hwy. 265 544,122 15
DIVISION: Street Brdg. Rep. & Impr. Old Wire Rd. At Overcrest 92,000 16
DIVISION: Street St. Imp. & Reconst. Joyce Old Mo. To Hwy. 265 50,000 17
DIVISION: Street Brdg. Rep. & Impr. Storm Drainage Study 50,000 18
DIVISION: Street Drainage Impr. Various Channel Cleaning 100,000 19
DIVISION: Street St. Imp. & Reconst. Sycamore - Leverett to Garland 647,749 20
DIVISION: Fire Operations Pump/Ladder Replacement 325,000 21
DIVISION: Street St. Imp. & Reconst. North St. Gregg to College 50,000 22
DIVISION: Street St. Imp. & Reconst. Gregg Ave. Township To 71 Bypass 217,848 23
DIVISION: Street St. Imp. & Reconst. Green Acres - College to Colt Sq. 139,440 24
DIVISION: Street New Construction Drake St. - Sunny Lane To Gregg Ave. 105,660 25
_______________
TOTAL 1993 SALES TAX BOND ISSUE PROJECTS S 4,222,125-
I
P
I
438 '
I
1
CITY OF FAYETTEVILLE, ARKANSAS
' FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
SALES TAX BOND ISSUE PROJECTS
SOURCE DIVISION PROJECT CATEGORY PROJECT AMOUNT PRIORITY
1994
_--_'___________________ ;.
'DIVISION: Parks Park Maint. Gulley Park Purchase S 18,309 1
DIVISION: Parks Park Maint. Wilson Park Master Plan 43,000 2
DIVISION: Fire Operations Fire Station Relocation 350,000 3
'DIVISION: Parks Swimming Pool Wilson Park Pool Service/Parking Lot 14,000 4
DIVISION: Fire Operations Additional Pumper/Ladder 350,000 5
DIVISION: Parks Battfield Maint. Lake Fayetteville North Softball Complex 20,000 16
DIVISION: Parks Park Maint. Gulley Park Master Plan Development 26,350 7
DIVISION: Street I St- Imp. & Reconst. Chip Seat Program 300,000 8
DIVISION: Street Brdg. Rep. & Impr. Sang Ave. Loren Cir. To Cleveland 64,000 9
DIVISION: Street Brdg. Rep. & Impr. 54th Hwy. 16 W. To City Limits 64,000 10
• DIVISION: Street Drainage Impr. Storm Drainage Study - 50,000 11
DIVISION: Street Drainage Impr. Various Channel Cleaning 100,000 12
DIVISION: Street St. Imp. & Reconst. Gregg Ave. Township to 71 Bypass 263,952 13
DIVISION: Street St. Imp. & Reconst. Beechwood - 6th To 15th 265,920 14
'
DIVISION: Street St. Imp. & Reconst. Poplar - Gregg To Yates 217,800 15
DIVISION: Street St. Imp. & Reconst. Green Acres - College to Colt Sq. 434,880 .16
DIVISION: Street New Construction Drake St. - Sunny Lane To Gregg Ave. 522,180 17
'DIVISION: Street New Construction Harold - College To Stubblefield 132,900 .18
DIVISION: Street New Construction Stearns - Hwy. 471 To Gregg 851,400 19
_______________
TOTAL 1994 SALES TAX BOND ISSUE PROJECTS S4,088,691-
1995
----"------------------
'DIVISION: Parks Swimming Pool Wilson Park Master Plan 9,000 1
DIVISION: Street New Construction Gregg Ave. Prospect To Douglas 250,000 2
DIVISION: Street Brdg. Rep. & Impr. Gregg Ave. Prospect To Douglas 82,000 3
' TOTAL 1995 SALES TAX BOND ISSUE PROJECTS $
__---_ 341,000_
I
_l
I
I
u
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
SALES TAX FUND PROJECTS - PAY AS YW GO
I
I
SOURCE DIVISION PROJECT CATEGORY PROJECT AMOUNT PRIORITY
_______________ --_. ___ ____.__-
1991
DIVISION: Meter Meter Reading Water Meters $ 47,490 1
DIVISION: Water Water System Impr. Line Replacements - As Needed 100,000 2
DIVISION: Sewer Sewer System Impr. Line Replacements - As Warranted 70,000 3
DIVISION: Water Maint. Operation Maintenance Center 400,000 4
DIVISION: Water Water System Impr. Rogers Tank Painting 250,000 5
DIVISION: Water Water System Impr. Pump Station Improvements 25,000 6
DIVISION: Water Water System Impr. Water Sytem Relocations - Hwy. 180 263,000 7
DIVISION: Sewer Sewer System Impr. Sewer System Relocations - Hwy. 180 232,000 8
DIVISION: Water Water System Impr. Water Sytem Relocations - Wedington 220,000 9
DIVISION: Sewer Sewer System Impr. Sewer System Relocations - Wedington 245,000 10
DIVISION: Water Water System Impr. Water Sytem Relocations - Old Wire Bridge 18,000 11
DIVISION: Parks Swimming Pool Wilson Swimming Pool Pump & Motor 12,000 12
DIVISION: Street St. Imp. & Reconst. Seal Coat - Phase 1 52,200 13
DIVISION: WHIP Wastewater Treatment Engineering Study - Enhanced Plant Cap. 100,000 14
DIVISION: WTP Wastewater Treatment Kay Harvesting Equipment 276,965 15
DIVISION: Economic Dev. Economic Development I -Park Purchase 750,000 16
DIVISION: Fire Operations Rescue Truck & Equipment 80,000 17
DIVISION: Library Library Expansion Library Expansion 49,284 18
DIVISION: Library Library Capital Book Purchase 65,000 19
DIVISION: Shop Motor Pool Replacement - Police Cars 68,011 20
DIVISION: Building Maint. Bldg. & Grounds Re -carpet City Administration Building 25,000 21
DIVISION: General Office Space Add't Admin. Space/Police Space/Storage 190,000 22
DIVISION: Data Processing Operations Computer System Upgrade 92,000 23
DIVISION: Data Processing Operations Office Renovation 10,000 24
DIVISION: Traffic Traffic Control Sycamore St & Gregg Ave Traffic Signal 19,455 25
DIVISION: Traffic Traffic Control Hwy 16 East and Hwy 265 Traffic Signal 19,455 26
DIVISION: General Miscellaneous Various Capital Purchases 30,345 27
DIVISION: Water Water System Inpr. Water Sytem Relocations - Sunrise Mtn. 125,000 28
_______________
TOTAL 1991 PAY AS YOU GO PROJECTS S 3,835,205-
ri
[I
I
I
440
I
I
1
CITY OF FAYETTEVILLE, ARKANSAS
' FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
SALES TAX FUND PROJECTS - PAY AS YOU GO
SOURCE DIVISION PROJECT CATEGORY PROJECT AMOUNT PRIORITY
1992
'DIVISION: Meter Meter Reading Water Meters $ 46,148 1
DIVISION: Meter Meter Reading Meter Touch Read System 75,000 2
DIVISION: Water Water System Impr. Par. 36" Water Line 1,250,000 3
DIVISION: Sewer Sewer System Impr. Sewer System Rehabilitation 88,860 4
'DIVISION: Water Water System Impr. Line Replacements - As Needed 110,000 5
DIVISION: Economic Dev. Economic Development I -Park Land Purchase 750,000 6
DIVISION: Street St. Imp. & Reconst. Seat Coat - Phase 2 55,000 7
'DIVISION: Data Processing Operations Computer System Upgrade 92,000 8
DIVISION: Parks Park Maint. Lake Fay. North RV Campground 12,000 9
DIVISION: Library Library Capital Book Purchase 70,005 10
TOTAL 1992 PAY AS YOU GO PROJECTS $2,549,013
, _-"'-----1993--------
DIVISION: Meter Meter Reading Water Meters $ 51,297 1
'DIVISION: Meter Meter Reading Meter Touch Read System 78,000 2
DIVISION: Water Water System Impr. Par. 36" Water Line 650,000 3.
DIVISION: Sewer Sewer System Impr. Sewer System Rehabilitation 88,860 4
DIVISION: Street St. Imp. & Reconst. Seat Coat - Phase 3 57,500 5
1 DIVISION: Data Processing Operations Computer System Upgrade 92,000 6
DIVISION: Parks BallfieLd Maint. Walker Park N. Soccer Complex 70,000 7
DIVISION: WWTP Wastewater Treatment Enhanced Plant Capacity 150,000 8
DIVISION: Library Library Capital Book Purchase 75,395 9
TOTAL 1993 PAY AS YOU GO PROJECTS $ 1,313,052
J
I
I
. 441
I
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
SALES TAX FUND PROJECTS - PAY AS YOU GO
SOURCE DIVISION PROJECT CATEGORY PROJECT AMOUNT PRIORITY
_____________ _ - - ______---_____
1994
----------------
DIVISION: Meter Meter Reading Water Meters 52,699 1
DIVISION: Meter Meter Reading Meter Touch Read System 81,000 2
DIVISION: Sewer Sewer System Impr. Sewer System Rehabilitation 88,860 3
DIVISION: Water Water System Impr. Line Replacement - As Needed 250,000 4
DIVISION: Water Water System Impr. Additional Ground Storage 812,000 5
DIVISION: Street St. Imp. & Reconst. North St. College To Mission 40,000 6
DIVISION: Street St. Inc. & Reconst. Old Wire Rd. At Mission Blvd. 36,400 7
DIVISION: Street St. Imp. & Reconst. Seal Coat - Phase 4 60,500 8
DIVISION: Data Processing Operations Computer System Upgrade $ 92,000 9
DIVISION: Library Library Capital Book Purchase 81,201 10
---------------
TOTAL 1994 PAY AS YOU GO PROJECTS $ 1,594,660
1995 '
........................
DIVISION: Meter Meter Reading Water Meters 54,280 1
DIVISION: Meter Meter Reading Meter Touch Read System 82,500 2
DIVISION: Water Water System Inpr. Northwest Growth Area Reinforcement 200,000 3
DIVISION: Water Water System Inpr. Northeast Growth Area Reinforcement 200,000 4
DIVISION: Water Water System Impr. Eastside Reinforcement 250,000 5
DIVISION: Water Water System Impr. Line Replacement - As Needed 250,000 6
DIVISION: Water Water System Impr. Water System Relocation - Poplar 135,000 7
DIVISION: Water Water System Impr. Water System Relocation - Township 130,000 8
DIVISION: Water Water System Inpr. Water System Relocation - Gregg 270,000 9
DIVISION: Water Water System Impr. Water System Relocation - Garland 105,000 10
DIVISION: Parks Park Maint. Gulley Park Purchase 18,309 11
DIVISION: Parks Park Maint. Gulley Park Master Plan 75,000 12
DIVISION: Fire Operations Fire Station #6 400,000 13
DIVISION: Parks Baltfield Maint. Walker Park Baseball Complex Exp. 40,000 14
DIVISION: Parks Baltfield Maint. Lake Fay. Softball Complex Exp. 70,000 15
DIVISION: Traffic Traffic Control Cleveland St & Garland Ave. Traffic Sig. 23,600 16
DIVISION: Parks Park Maintenance Lake Fayetteville S. Shore Restrooms 35,000 17
DIVISION: Traffic Traffic Control Drake St. & Hwy. 71B Traffic Signal 23,600 18
DIVISION: Police Support Services Eng/Arch. Work On New Police Building 487,500 19
DIVISION: Library Library Capital Book Purchase 87,453 20
---------------
TOTAL 1995 PAY AS YOU GO PROJECTS S 2,937,242
1
1
442
I
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
GENERAL FUND PROJECTS
,I'
SOURCE DIVISION PROJECT CATEGORY PROJECT AMOUNT PRIORITY
1991
•ay. School District Capital Funding Fayetteville School District Capital S 1,380,000 1
IVISION: General Bldg. Acquisition Public Access - T.V. Building 146,500 2
TOTAL 1991 GENERAL FUND PROJECTS $ 1,526,500
1992
ay. School District Capital Funding Fayetteville School District Capital $ 1,380,000 1
IVISION: Traffic Traffic Control Township St & Hwy 265 Traffic Signal 20,500 2
tIVISION: Traffic Traffic Control Sycamore St & Leverett Traffic Signal 20,500 3
OTAL 1992 GENERAL FUND PROJECTS $ 1,421,000
FI
1993
I ---------------
ay. School District Capital Funding
IVISION: Traffic Traffic Control
DIVISION: Traffic Traffic Control
• TOTAL 1993 GENERAL FUND PROJECTS
1
1994
ay. School District Capital Funding
IVISION: Traffic Traffic Control
DIVISION: Traffic Traffic Control
,IVISION: Building Maint. Bldg. & Grounds
TOTAL 1994 GENERAL FUND PROJECTS
1995
'-----------------------
lay. School District Capital Funding
TOTAL 1995 GENERAL FUND PROJECTS
I.
Fayetteville School District Capital
Razorback Rd & Hwy 16 Traffic Signal
Joyce St & Hwy 265 Traffic Signal
$ 1,380,000
21,500
21,500
$ 1,423,000
---------------
---------------
Fayetteville School District Capital $ 1,380,000
Garland Ave & Sycamore Traffic Signal 22,500
Mission Blvd & Old Wire Rd Traffic Signal 22,500
Audio/Visual Equipment 23,410
$ .1,448,410
Fayetteville School District Capital
S 1,380,000
S 1,380,000
2
3
1
2
3
4
1
443
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
WATER & SEWER FUND PROJECTS
SOURCE DIVISION PROJECT CATEGORY PROJECT AMOUNT PRIORITY
-
1991
..................------
DIVISION: Sewer Sewer System Inpr. Sewer System Rehab. $ 958,400 1
DIVISION: WTP Wastewater Treatment Lab Fume Hood 13,000 2
DIVISION: WTP Wastewater Treatment Belt Press Improvement 21,000 3
DIVISION: WTP Wastewater Treatment Computer System Upgrade 10,000 4
DIVISION: WTP Wastewater Treatment Digester Air Valves 16,000 5
DIVISION: WTP Wastewater Treatment RAS Pump Replacement 25,000 6
DIVISION: WTP Wastewater Treatment Solids Handling Pump 23,000 7
DIVISION: WTP Wastewater Treatment Digester Launder Modification 12,000 8
DIVISION: WTP Wastewater Treatment SMS Access Road Improvements 18,500 9
DIVISION: WTP Wastewater Treatment Blowers Rebuilding 10,000 10
DIVISION: WTP Wastewater Treatment Solids Grinder 15,000 11
DIVISION: WTP Wastewater Treatment Service Truck Boom 8,000 12
DIVISION: WTP Wastewater Treatment Lift Station Improvements 15,000 13
DIVISION: WWTP Wastewater Treatment Grease Control 15,000 14
TOTAL 1991 WATER 8 SEWER PROJECTS $1,159,900
1992 t
DIVISION: Sewer Sewer System Inpr.
DIVISION: Sewer Sewer System Impr.
DIVISION: Sewer Maint. Operation
DIVISION: Water Water System Immpr.
DIVISION: WTP Wastewater Treatment
DIVISION: WTP Wastewater Treatment
DIVISION: WTP Wastewater Treatment
DIVISION: WTP Wastewater Treatment
DIVISION: WWTP Wastewater Treatment
DIVISION: WWTP Wastewater Treatment
DIVISION: WTP Wastewater Treatment
DIVISION: WTP Wastewater Treatment
DIVISION: WTP Wastewater Treatment
DIVISION: WTP Wastewater Treatment
DIVISION: WTP Wastewater Treatment
DIVISION: WTP Wastewater Treatment
DIVISION: WTP Wastewater Treatment
DIVISION: WTP Wastewater Treatment
DIVISION: WTP Wastewater Treatment
TOTAL 1992 WATER & SEWER PROJECTS
Sewer System Rehab. 1,988,800
Line Replacement - As Warranted 70,000
Maintenance Center 1,000,000
Ground Storage 1,190,000
Enhanced Plant Capacity 350,000
Computer System Upgrade 2,500
RAS Pump Replacement 26,000
Digested Sludge Pump 12,000
Solids Handling Pump 35,000
Blowers Rebuilding 10,000
PIP Shaft Removal 10,000
Sidemomnt Mower 15,000
Digested Sludge Pump Modifications 42,000
Digested Sludge Pumps 13,000
SMS Equipment Building 20,000
Winterization Plant/SMS 8,000
Injector Repair/Rehab. 10,000
Upgrade/Replacement Lift Stations 100,000
Testing Equipment 2,000
$4,904,300
1
2 1
3
4
6
7
9
10
11 '12
13
14 '15
16
17
18 '19
1
n
444 '
H
I
I
' SOUI
1 ---
DIVISION
DIVISION
DIVISION
DIVISION
DIVISION
'DIVISION
DIVISION
DIVISION
'DIVISION
DIVISION
DIVISION
'DIVISION
DIVISION
DIVISION
DIVISION
1J
;CE DIVISION PROJECT CATEGORY
--------------------
,1993
Sewer Sewer System Impr.
Sewer Sewer System Impr.
Water Water System Impr.
Water - Water System Impr.
:.WWTP Wastewater Treatment
: WWTP Wastewater Treatment
: WWTP Wastewater Treatment
: WWTP .. Wastewater Treatment
: WWTP Wastewater Treatment
: WWTP Wastewater Treatment
: WWTP Wastewater Treatment
: WWTP Wastewater Treatment
: WWTP Wastewater Treatment
: WWTP Wastewater Treatment
: WWTP Wastewater Treatment
CITY OF FAYETTEVILLE, ARKANSAS
EN
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
WATER & SEWER FUND PROJECTS
PROJECT AMOUNT PRIORITY
_____
Sewer System Rehab. $1,911,140 1
Line Replacements - As Warranted 70,000 2
Line Replacements - As Needed 90,000 3
Northwest Growth Area Reinforcement 100,000 4
Enhanced Plant Capacity 250,000 5
Computer System Upgrade 2,500 6
RAS Pump Replacement 27,000 7
Solids Handling Pump 26,000 8
Replacement of RAS Mixer 10,000 9
Digested Sludge Pumps 14,000 10
Lawn Tractor 19;784 11
Upgrade Operations Building 10,000 12
Upgrade/Replacement Lift Stations 100,000 13
Testing Equipment 2,000 14
Solids Handling Pump Replacement 15,000 15
TOTAL 1993 WATER & SEWER PROJECTS $2,647,424
' 1994
'DIVISION: Sewer Sewer System Impr. Sewer System Rehab. $1,311,140 1
DIVISION: Water Water System Impr. Northwest Growth Area Reinforcement 100,000 2
DIVISION: Water Water System Impr. Additional Ground Storage 138,000 3
DIVISION: Water Water System Impr. Cato Springs Road Improvement 220,000 4
' DIVISION: Sewer Sewer System Impr. Northwest Area Interceptor 368,000 5
DIVISION: Water Water System Impr. Eastside Reinforcement 200,000 6
DIVISION: Water Water System Impr. Northeast Growth Area Reinforcement 200,000 7
' DIVISION: WWTP Wastewater Treatment Computer System Upgrade 2,500 8
DIVISION: WWTP Wastewater Treatment Rebuild Aerators 10,000 9
DIVISION: WWTP Wastewater Treatment Digested Sludge Pumps 15,000 10
'DIVISION: WWTP Wastewater Treatment Maintenance Vehicle 13,550 11
DIVISION: WWTP Wastewater Treatment 125 Horsepower Tractor 45,000 12
DIVISION: WWTP Wastewater Treatment 151 Flexwing Brushhog 8,000 13
DIVISION: WWTP Wastewater Treatment Upgrade/Replacement Lift Stations 100,000 14
DIVISION: WWTP Wastewater Treatment Testing Equipment 2,000 15
I
I
TOTAL 1994 WATER & SEWER -PROJECTS $2,733,190
I
445
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SWRCE BY YEAR
WATER & SEWER FUND PROJECTS
SWRCE DIVISION PROJECT CATEGORY PROJECT AMOUNT PRIORITY
_________________ _____________________________________________________________ __________ ________
1995
------------------
DIVISION:
Sewer
Sewer System Iapr.
Sewer System Rehabilitation
DIVISION:
Sewer
Sewer System Iapr.
Sewer System Relocation -
Poplar
DIVISION:
Sewer
Sewer System Impr.
Sewer System Relocation -
Township
DIVISION:
Sewer
Sewer System Impr.
Water System Relocation -
Township/Gregg
DIVISION:
Sewer
Sewer System Impr.
Sewer System Relocation -
Gregg
DIVISION:
Sewer
Sewer System Iapr.
Sewer System Relocation -
Garland
DIVISION:
WWTP
Wastewater Treatment
Computer System Upgrade
DIVISION:
WWTP
Wastewater Treatment
Rebuild Aerators
DIVISION:
WWTP
Wastewater Treatment
Upgrade/Replacement Lift
Stations
DIVISION:
WWTP
Wastewater Treatment
Testing Equipment
TOTAL 1995 WATER & SEWER PROJECTS
S 363,940
160,000
37,000
10,000
143,000
15,000
2,500
10,000
50,000
2,000
$ 793,440
1
2
3
4
5
6
7
8
9
10
446
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
OFF-STREET PARKING FUND
SOURCE DIVISION PROJECT CATEGORY
1991
-----------------------
DIVISION: Traffic Parking
TOTAL 1991 OFF-STREET PARKING FUND PROJECTS
PROJECT AMOUNT PRIORITY
Parking Meter Replacement
$ 158,000 1
---------------
S 158,000
447
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
MANAGEMENT FUND PROJECTS
SOURCE DIVISION PROJECT CATEGORY PROJECT
__________________ ____________________ ________________________
1991
--------
-
DIVISION: Engineering Computer Mapping Computer Mapping
TOTAL 1991 MANAGEMENT FUND PROJECTS
AMOUNT PRIORITY
$ 100,000
$ 100,000
1
1992
------------------
DIVISION: Engineering Computer Mapping Computer Mapping $ 100,000 1
---------------
TOTAL 1992 MANAGEMENT FUND PROJECTS S 100,000
----------
---------------
1993
DIVISION: Engineering Computer Mapping Computer Mapping
TOTAL 1993 MANAGEMENT FUND PROJECTS
1994
DIVISION: Engineering Computer Mapping Computer Mapping
TOTAL 1994 MANAGEMENT FUND PROJECTS
1995
-----------'-------------
DIVISION: Engineering Computer Mapping Computer Mapping
TOTAL 1995 MANAGEMENT FUND PROJECTS
$ 100,000
S 100,000
$ 100,000
...............
S 100,000
$ 100,000
...............
$ 100,000
I
I
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„
I
SOURCE DIVISION ..PROJECT CA
' 1991
DIVISION: Solid Waste Incinerator
' TOTAL 1991 SOLID WASTE FUND PROJECTS
1992
' DIVISION: Solid Waste Incinerator
TOTAL 1992 SOLID WASTE FUND, PROJECTS
{ 1993
DIVISION: Solid Waste Incinerator
i TOTAL 1993 SOLID WASTE FUND PROJECTS
1
1994
--------------------
DIVISION: Solid Waste Incinerator
1 1 TOTAL 1994 SOLID WASTE FUND. PROJECTS
4
1995
DIVISION: Solid Waste Incinerator
TOTAL 1995 SOLID WASTE FUND PROJECTS
}
i H
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
SOLID WASTE FUND PROJECTS
TEGORY PROJECT AMOUNT PRIORITY
_____ _______________ _________
Incinerator Debt Service $ 1,808,136
$ 1,808,136
---------------
Incinerator Debt Service $ 1,810,456
S1,810,456_
Incinerator Debt Service $ 1,821,016
--
$ 1,821,016
Incinerator Debt Service $ 1,829,176
8=====1,829,176_
Incinerator Debt Service S 1,834,816
S 1,834,816
449
1
1
1
1
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
SHOP FUND PROJECTS
SOURCE DIVISION
PROJECT CATEGORY
PROJECT
--------------------------------------------------------------------
1991
........................
DIVISION: Shop
Motor
Pool
Replacement -
Cars
DIVISION:
Shop
Motor
Pool
Replacement -
Sanitation Veh. &
Equip.
DIVISION:
Shop
Motor
Pool
Replacement -
Pick-ups, Buses, & Vans
DIVISION:
Shop
Motor
Pool
Replacement -
Flat Bed Trucks &
Dumps
DIVISION:
Shop
Motor
Pool
Replacement -
Tractors/Mowers
DIVISION:
Shop
Motor
Pool
Replacement -
Backhoes/Loaders
DIVISION:
Shop
Motor
Pool
Replacement -
Dump Trucks
DIVISION:
Shop
Motor
Pool
Additional -
Water/Sewer Maint.
Equip.
TOTAL 1991 SHOP FUND PROJECTS
1992
-------------------------
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
TOTAL 1992 SHOP FUND PROJECTS
1993
...........
DIVISION:
W. -----------
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
TOTAL 1993 SHOP FUND PROJECTS
Replacement -
Cars
Replacement -
Sanitation Veh. & Equip.
Replacement -
Pick-ups, Buses, & Vans
Replacement -
Flat Bed Trucks & Dumps
Replacement -
Backhoes/Loaders
Replacement -
Dump Trucks
Replacement -
Street Maintenance Equip.
Replacement -
Misc. Veh. & Equip.
Replacement -
Cars
Replacement -
Sanitation Veh. 8 Equip.
Replacement -
Pick-ups, Buses, 8 Vans
Replacement -
Tractors/Mowers
Replacement -
Backhoes/Loaders
Replacement -
Dump Trucks
Replacement -
Construction Veh. & Equip
AMOUNT
$ 27,432
300,000
164,400
36,195
20,520
139,191
198,518
82,000
...............
$ 968,256
S 186,631
90,000
159,404
32,369
43,602
86,001
31,413
13,962
........... w — -
$ 643,382
---------------
f 145,000
108,891
34,000
18,300
80,000
49,726
200,971
f 636,888
PRIORITY
1
2
3
4
5
6
7
8
1
2
3
4
5
6
7
8
1
2
3
4
5
6
7
450
•1
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
SHOP FUND PROJECTS
SOURCE DIVISION
PROJECT CATEGORY
PROJECT
__________
1994
____________________
_______________________________________
DIVISION:
Shop
Motor
Pool
Replacement -
Cars
DIVISION:
Shop
Motor
Pool
Replacement -
Sanitation Veh. & Equip.
DIVISION:
Shop
Motor
Pool
Replacement -
Pick-ups, Buses, & Vans
DIVISION:
Shop
Motor
Pool
Replacement -
Flat Bed Trucks & Dumps
DIVISION:
Shop
Motor
Pool
Replacement -
Tractors/Mowers
DIVISION:
Shop
Motor
Pool
Replacement -
Backhoes/Loaders
DIVISION:
Shop
Motor
Pool
Replacement -
Misc. Veh. & Equip.
DIVISION:
Shop
Motor
Pool
Replacement -
Street Maintenance Equip.
DIVISION:
Shop
Motor
Pool
Replacement -
Water/Sewer Equipment
TOTAL 1994 SHOP PROJECTS
F•'.
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
DIVISION:
Shop
Motor
Pool
TOTAL 1995 SHOP FUND PROJECTS
AMOUNT PRIORITY
$ 235,650
295,140
155,416
86,774
87,840
76,000
28,610
8,000
108,316
$ 1,081,746
---------------
---------------
Replacement
- Cars
S 163,314
Replacement
- Sanitation Veh. & Equip.
430,024
Underground
Fuel Storage
205,500
Replacement
- Pick-ups, Buses, & Vans
125,350
Replacement
- Flat Bed Trucks & Dumps
42,015
Replacement
- Tractors/Mowers
41,480
Replacement
- Backhoes/Loaders
40,000
S 1,047,683
1
2
3
4
5
6
7
8
9
1
2
3
4
5
6
7
451
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
AIRPORT FUND PROJECTS
SOURCE DIVISION
PROJECT CATEGORY
PROJECT
___________
1991
____________________
________________________.
--------------
DIVISION:
-----------
Airport
Bldg.
8
Grounds
Federal Grant Matches
DIVISION:
Airport
Bldg.
&
Grounds
Pavement Maintenance
DIVISION:
Airport
Bldg.
&
Grounds
Side Valk Replacement
DIVISION:
Airport
Btdg.
&
Grounds
Access Drive Fuel Farm
DIVISION:
Airport
Bldg.
&
Grounds
Baggage Claim Renovation
TOTAL 1991 AIRPORT FUND PROJECTS
1992
DIVISION:
Airport
Bldg.
&
Grounds
DIVISION:
Airport
Bldg.
&
Grounds
DIVISION:
Airport
Bldg.
&
Grounds
DIVISION:
Airport
Bldg.
&
Grounds
TOTAL 1992 AIRPORT FUND PROJECTS
1993
.............m -----------
DIVISION: Airport Bldg. & Grounds
DIVISION: Airport Bldg. & Grounds
DIVISION: Airport Bldg. & Grounds
TOTAL 1993 AIRPORT FUND PROJECTS
1994
.........................
DIVISION:
Airport
Bldg.
&
Grounds
DIVISION:
Airport
Bldg.
&
Grounds
DIVISION:
Airport
Bldg.
&
Grounds
DIVISION:
Airport
Bldg.
&
Grounds
TOTAL 1994 AIRPORT FUND PROJECTS
1995
-------------------------
DIVISION: Airport Bldg. & Grounds
DIVISION: Airport Bldg. & Grounds
DIVISION: Airport Bldg. & Grounds
TOTAL 1995 AIRPORT FUND PROJECTS
Federal Grant Matches
FBO Roof Replacement
Lobby Furniture Replacement
Executive Hangar
Federal Grant Matches
FSS Roof Replacement
T -hangar Unit
Federal Grant Matches
Pavement Maintenance
Airfield Marking
Expand Rental Car Parking
Federal Grant Matches
Automatic Gate Operators
T -hangar Unit
L6[i Na�73G73YiI
$ 79,000
28,250
14,000
12,500
105,000
---------------
$ 238,750
S 79,000
25,875
65,000
210,000
...............
$ 379,875
S 79,000
24,150
190,000
$ 293,150
---------------
S 79,000
40,250
25,000
110,000
$ 254,250
$ 85,000
24,000
210,000
$ 319,000
1
2
3
4
5
1
2
3
4
1
2
3
1
2
3
4
1
2
3
452
U
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E.
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SOURCE DIVISION PROJECT CATEGORY
----------------------- ------------------
DIVISION:Solid Waste
DIVISION:Solid Waste
DIVISION:Solid Waste
DIVISION:WWTP
DIVISION:Data Proc.
DIVISION:Data Proc.
DIVISION:Mun. Court
DIVISION:Cust. Accting
DIVISION:Traffic
DIVISION: WWTP
DIVISION:Data Proc.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
DIVISION:Parks & Recre.
CITY OF FAYETTEVILLE, ARKANSAS
FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM
RECOMMENDED RANKING BY FUNDING SOURCE BY YEAR
POTENTIAL PROJECTS
1991-1995
PROJECT AMOUNT PRIORITY
------------------`---- ---------"- --------
Recycling
Composting Project/Collection System
50,000
1
Recycling
Composting Project/Tub Grinder
75,000
2
Recycling
Composting Container for Processing
50,000
3
Wastewater Treatment
Upgrade/Replacement Lift Stations
100,000
4
Data Processing
IBM Mainframe Memory Expansion
12,000
5
Data Processing
IBM Model 80
8,500
6
Fine Collection
JAMS Module 3 Software
.12,850
7
Meter Maintenance
Meter Testing Station
25,000
8
Traffic Control
Computer Control Traffic Signals
275,000
9
Wastewater Treatment
Enhanced Plant Capacity
2,032,000
10
Data Processing
Replacement of System Printer
25,000
11
Recreational Transfers
Limestone Caps
21,000
12
Parks Maintenance
Gulley Park Recreation Center
2,000,000
13
Parks Maintenance
Walker Park N. Donated Land Development
25,000
14
Parks Maintenance
Finger Park Development
54,000
15
Ballfield Maintenance
Babe Ruth Park Concession Stand
50,000
16
Bat Lfield Maintenance
Asbelt Ball Park Restrooms
35,000
17
Parks Maintenance
Davis Park Development
90,000
18
Recreational Transfers
Youth Center/Parks Van
15,000
19
Parks Maintenance
Root Park Playground
6,000
20
Ballfield Maintenance
Industrial Park Practice Baseball Fields
30,000
21
Parks Maintenance
Landscaped Seeder/Roller
6,000
22
Ballfield Maintenance
Walker Park Field #6 Bleachers
9,000
23
Ballfield Maintenance
Lake Fayetteville Softball Picnic Area
5,000
24
Parks Maintenance
Lake Fayetteville S. Park Pavilion
50,000
25
$ 5,061,350
' 453
CITY OF FAYETTEVILLE
1991 BUDGET
PERSONNEL VARIATION SUMMARY
DIVISION
ADDITIONS'
DELETIONS
Administrative Services
1.00 Admin. Services Director
1.00
Asst. City Manager
Director
1.00 Financial Analyst
1.00
Asst. Admin. Services Director
1.00
Administrative Intern
Building Maintenance
0.25 Building Maint. Worker V
1.00
Custodian
City Attorney
1.00 Staff Attorney
City Prosecutor
1.00 Hot Check Coor.
1.00 Warrant Officer
Economic Development
1.75 Asst. Economic
1.00
Intern
Develop. Coor.
1.00
Secretary
Engineering
1'.00 Project Manager
1.00
Contract Proj. Manager
1.00 Staff Engineer
Finance
1.00 Finance Director
1.00
Accounting Supervisor
1.00 Purchasing Clerk
1.00
Buyer
1.00 PC Administrator
1.00
Accounting Clerk I
1.00
Clerk/ Typist
1.00
Contract PC Administrator
Inspection
0.50 ROW Inspector
Operations Manager
1.00 Operations Manager
1.00
Transportation Manager
Police
1.00 Police Officer
1.00 Financial Analyst
Solid Waste
2.00
Sanitation Lead Worker
4.00
Sanitation Truck Driver
Utility Services
1.00
Utilities Services Manager
TOTAL ADDITIONS
15.50
TOTAL DELETIONS
20.00
NET DELETIONS
4.50
Notes: 1) The Hot Check Coordinator and the Warrant Officer will
be
financed through revenues generated
through the enactment
of the Hot Check Program.
2) The Financial Analyst in the Police Department will work
in the drug enforcement program, which
is 75% funded through
federal and state grants.
3) The Staff Attorney
will be funded by curbing outside legal services which currently cost the City
more than the cost for
adding this position.
I
CITY OF FAYETTEVILLE, ARKANSAS
PERSONNEL SUMMARY
1988
1989
1990
DEPARTMENT
EMPLOYEES
EMPLOYEES
EMPLOYEES
-----------------------------
General Administration
21.50
22.50
25.50
Administrative Services
71.50
73.00
73.75
Police
65.70
68.50
69.50
Fire
54.00
54.00
54.00
Planning Management
17.00
16.00
18.50
Public Works
109.00
114.00
117.75
TOTAL
338.70
348.00
359.00
400
300
200
100
1988 1989 1990 1991
Total Employees
1.
1991
I
EMPLOYEES
70.25
51.00 '
54.00
16.80
116.70
357.50
1
1
1
i et
GLOSSARY
' ACCOUNT GROUP. A self -balancing set of accounts which are not a fund or a fiscal entity.
General Fixed Assets Account Group and General Long -Term Debt Account Group are such
examples.
4 1 ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report
information on the financial position and operations of a governmental unit or any of its funds.
' ACCRUED EXPENSE. An expense incurred during the current accounting period but which
are not to be collected until a subsequent accounting period.
' t AD VALOREM. A basis for levy of taxes upon property based on value.
AGENCY FUND. A fund consisting of resources received and held by the governmental unit
as an agent for others.
APPROPRIATION. An authorization granted by the board to incur liabilities for specific
purposes.
ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a
result of past transactions or events. Include cash, short-term investments, property tax
' receivables, amounts due from other funds, and inventory.
BOARD -DESIGNATED FUND. Funds created to account for assets set aside by the Board
for a specific purpose.
BOND. A written promise to pay a specified sum of money, called the face value or principal
amount, at a specified date or dates in the future, called the maturity date(s), together with
periodic interest at a specified rate.
BOND DISCOUNT. The excess of the face value of a bond over the price for which it is
acquired or sold.
BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face
value.
BOND DEBT. The portion of indebtedness represented by outstanding bonds.
BUDGET. A financial operating plan consisting of estimates of proposed expenditures for a
'
given period and the proposed means of financing them.
BUDGET CONTROL. The control or management of the approved Budget for the purpose
of keeping expenditures within the limitations of available appropriations and available revenues.
'BUDGET DOCUMENT. The instrument used by the budget -making authority to present a
comprehensive financial program to the appropriating body.
' 456
II
BUDGET MESSAGE. A general discussion of the proposed budget as presented in writing by
the City Manager to the Board of Directors. The message contains an explanation of the
principal budget items and recommendations regarding the financial policy for the coming year.
CAPITAL BUDGET. This budget deals with large expenditures for capital items normally
financed by borrowing. Usually capital items have long-range returns, useful life spans, are
relatively expensive, and have physical presence such as building, road, sewage system, etc.
CAPITAL IMPROVEMENT. Any property, asset, or improvement with an estimated life or
usefulness of five years or more, including land and interest therein and including constructions,
enlargements, and extensions thereof having an estimated life or usefulness of five years or
more.
CAPITAL IMPROVEMENT FUND. A fund created to accumulate revenues from current
taxes levied for major repairs and maintenance to fixed assets of a nature not specified at the
time the revenues are levied.
CAPITAL IMPROVEMENT PROGRAM. An approach or technique for identifying and
forecasting capital outlay decisions that a government expects to make over a five year period.
CAPITAL OUTLAY. Expenditures that result in the acquisition of addition to fixed assets.
CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the
acquisition or construction of designated fixed assets.
CONSTRUCTION WORK IN PROGRESS. The cost of construction work that has been
started but not yet completed.
CONTINGENCY FUND. Funds set aside to provide for unforeseen expenditures of uncertain
amounts.
CONTRACTUAL SERVICE. An agreement to perform a service or task by external
organizational units. A group of accounts which cover the above as well as travel and training
and other miscellaneous services.
DEBT SERVICE FUND. A fund established to finance and account for the payment of interest '
and principal on all general obligation debt, serial and term, other than that payable exclusively
form special assessments and revenues from fiduciary and proprietary funds.
DEPARTMENT. Departments are the major organizational subdivisions. They have a broad
overall purpose. The City of Fayetteville has been reorganized into five Departments: General
Administration, Administrative Services, Public Safety, Public Works, and Planning
Management. Each Department has a Director who reports to the City Manager (who is also
the Director of General Administration). Two of the Departments; Administrative Services and
Public Works, have activities in more than one fund.
' DEPRECIATION. Expiration in the service life of fixed assets, attributable to wear and tear,
deterioration, action of the physical elements, inadequacy, and obsolescence.
DIVISION. Divisions are the major functional sub -divisions and correspond roughly to the
departmental hierarchy formerly used by Departments according to the type of activity it
performs. For example, the Solid Waste Division is part of the Public Works Department. In
addition, each Division has developed a statement of Objectives and performance measures.
ENCUMBRANCE. An account used to record the estimated amount of contracts, salary
commitments and purchase orders that are chargeable to an appropriation.
' ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation,
and maintenance of governmental facilities and services which are entirely of predominantly self-
' supporting by user charges.
II
ENTITLEMENT. The amount of payment to which a state or local government is entitled as
determined by the federal government pursuant to an allocation formula contained in applicable
statues.
EXPENDITURE. Accounts which are kept on either the accrual basis or modified accrual basis
of accounting and designates the cost of goods delivered or services rendered, whether paid or
unpaid, including expenses and capital outlays.
IEXPENSE. Charges incurred for operation, maintenance, interest, and other charges that will
benefit the current year.
' FIDUCIARY FUND. Any fund held by a governmental unit as an agent or trustee.
FISCAL PERIOD. Any period at the end of which a governmental unit determines its financial
position and the results of its operations.
' FISCAL YEAR. A 12 -month period of time to which the annual budget applies and at the end
of which a governmental unit determines its financial position and results of its operations.
FIXED ASSET. Long-term assets that are intended to be held or used, such as land, buildings,
machinery, furniture, and other equipment.
FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning
a monopoly or permitting the use of public property, usually subject to regulation set by the
governing body.
FUND. A fiscal and accounting entity with a self -balancing set of accounts recording cash and
' other financial resources, together with all related liabilities and residual equities, or balances,
carrying on specific activities or attaining certain objectives in accordance with special
regulations, restrictions, or limitations.
1
Li
458
I
I
FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved
or designated; the remainder is Fund Balance.
GENERAL FIXED ASSETS ACCOUNT GROUP. A self -balancing group of accounts set up
to account for the general fixed assets of a governmental unit.
I
Ti
GENERAL FUND.
A fund
used to
account for all transactions of a governmental unit that are
not accounted
for in another
fund.
GENERAL LONG-TERM DEBT ACCOUNT GROUP. A self -balancing group of accounts
set up to account for long-term debt which is legally payable from general revenues.
GOVERNMENTAL FUND. A generic classification adopted by the National Council on
Governmental Accounting to refer to all funds other than proprietary and fiduciary funds.
General fund, special revenue funds, capital projects funds, debt service funds, and special
assessment funds are all examples of governmental fund types.
GRANT. A contribution by one governmental unit to another unit. The contribution is usually
made to aid in the support of a specified function or for the acquisition or construction of fixed
assets.
INCOME. A term used to represent the excess of revenue earned over the expenses incurred
in carrying on a enterprise operation.
INTERFUND LOAN. A loan made by one fund to another.
INTERFUND TRANSFER. An amount transferred from one fund to another.
INTERGOVERNMENTAL REVENUE. Revenue from other governments.
entitlements, and shared revenue are types of intergovernmental revenue.
I
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I
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Grants, '
INTERNAL SERVICE FUND. A fund established to finance and account for services and
commodities furnished by a designated department to other departments. Amounts expended by
the fund are reestablished from either operating earnings or by transfers from other funds.
INVESTMENT. Securities held for the production of income in the form of interest and
dividends.
I
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LIABILITY.
Probable future sacrifices of economic benefits
arising from present
obligations
of a particular
entity to transfer assets or provide services to
other entities in the
future as a
result
of past transactions or events.
LINE -ITEM. A detailed classification of an expense or expenditure classified by object within
a Program.
LONG-TERM DEBT. Debt with a maturity of more than one year after the date of issuance. '
I
I
' MODIFIED ACCRUAL BASIS.. .Governmental funds use the modified accrual basis of
accounting. Revenues are recognized in the period in which they become both available and
' measurable. Expenditures are recognized at the time a liability is incurred.
MUNICIPAL BOND. A bond issued by a state or local government.
' NET INCOME. A term used in governmental enterprise to designate the excess of total
revenues over total expenses.
NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities
not directly related to supplying the basic service by governmental enterprise.
NONOPERATING INCOME. Proprietary fund income that is not derived from the basic
' operations of such enterprises.
OBJECT CODE. Expenditure classification according to the types of items purchased or
' services obtained; for example, salaries and wages, office supplies and printing, etc.
OBJECTIVE. An objective is a decision about the amount of progress to be made within a
' specified period of time. It states in measurable and quantifiable terms the results to be achieved
within a specified time and plans the incremental steps to achieve the goal.
' OPERATING TRANSFER. Legally authorized interfund transfers from a fund receiving
revenue to the fund that makes expenditures.
' ORDINANCE. A formal legislative enactment by the governing board of a municipality. If
it is not in conflict with any higher form of law, such as a state statute or constitutional
provision, it has the full force and effect of law within the boundaries of the municipality to
which it applies.
PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By
' featuring unit measures, performance budgets are believed to express official and citizen interest
in the managerial value of efficiency.
' PROGRAM. Operating units within a Division. Each program represents a specific type of
activity within its Division aimed at providing a service for which the City is responsible.
' PROGRAM BUDGET. A budget which relates appropriations to goals and objectives.
Budgetmakers practicing this approach strive to appropriate sums to non -organization, goal -
oriented cost centers. Program budgeting is believed to express official and citizen interest in
'
planning and in the effective use of resources.
' PROJECT CATEGORY. The project category is a classification of capital projects determined
by Department and Division operations, and represents a specific type of activity directed toward
the maintenance or improvement of City services and responsibilities.
1
1 460
I
PROPRIETARY FUND. Sometimes referred to as "income -determination" or "commercial -
type"
funds. Examples are enterprise and internal service funds.
RESERVE. An account that records a portion of the fund equity that must be segregated for
some future use and which is not available for further appropriation or expenditure.
RESERVE FOR ENCUMBRANCE. A segregation of a portion of fund equity in the amount
of encumbrances outstanding.
RESIDUAL EQUITY TRANSFERS. Additions to or deductions from the beginning fund
balance of governmental funds.
RETAINED EARNINGS. The accumulated earnings of a enterprise or internal service fund
that have been retained in the fund and that are not reserved for any specific purpose.
REVENUE. Additions to fund financial resources other that from interfund transfers and debt
issue proceeds.
SPECIAL ASSESSMENT FUND. A fund set up to finance and account for the construction
of improvements or provision of services that are to be paid from, wholly or in part, from
special assessments levied against benefitted property.
SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes
or other earmarked revenue sources that by law are designated to finance particular functions
or activities of government.
TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue.
These revenues are used to pay for services or improvements provided for the general public
benefit.
UNRESERVED FUND BALANCE. The amount remaining in a fund that is not designated
for some future use and which is available for further appropriation or expenditure.
UNRESTRICTED FUND. Funds that are established to account for assets or resources which 1
may be utilized at the discretion of the Board.
USER CHARGE. A charged levied against users of a service or purchasers of a product of an
enterprise or internal service funds.
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INDEX
Advertising and Promotion Fund:
Revenue & Expenditure Summary ........................59
Aging Transportation Fund:
Revenue & Expenditure Summary ........................62
Airport:
Administration',,',,.,,,",,,,......................313
Buildings and Grounds Maintenance....... -............320
Capital. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • • S a • . . • • . . . . .323
Janitorial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .317
Airport Fund:
' Comparative Budget Summary...... . . ... .. . . . . tee...... .85
Expenditure Summary.................................87
Revenue & Expenditure Summary ........................84
RevenueDetail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Animal Services:
AnimalShelter. ......... . . . ........ . . . . . . . ........ ..211
Patrol/Emergency Response ...........................208
Arts Center Bond Fund:
Revenue & Expenditure Summary ........................64
Arts Center Project Fund:
Revenue & Expenditure Summary.....'...................66
Administrative Services Director. . . ...... . . . ... .. . . ... . .. . . . . .136
Building Maintenance:
General Maintenance... - ..............................163
Janitorial Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
Budget Summary:
Administrative Services Department....................8
FireDepartment...........'...........................22
General Administration Department...... . . .. ... ..... .. .1
Planning Management Department...... . .. . . .. . .. . . . ....24
Police Department. ........ . . . . . . .....................20
Public Works Department..... ......... tee...... . . . ... .30
Capital Improvements Construction Fund:
Revenue & Expenditure Summary ........................68
Capital Improvements Program:
AllSources..`.......................................423
Comprehensive Detail. . . . . . . . . . . . . . . . . . . . . . . . . . .427
- Overview............................................418
Project Rankings....................................436
Sales Tax Bond Issue. . • . . . . • e . . . e . . . . . a • e a e e • a a a • 424
Sales Tax Pay-As-You-Go.............................425
Summary of Project Requests .........................426
City Attorney - Legal. tee...... ......... ace...... set.... a ace.. 111
City Clerk - Recording & Custodian of Records.................169
City Engineering:
Information Management............... . act............306
Operations & Administration....... ........ ......... .296
Plans and Specifications...... 55•C'aa . ........ . . . .293
Public Construction Administration.. ........ . . . . ... .302
Right of Way Acquisition...... ...••... e . e . .aee.ee.. .299
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City Maintenance Fund:
' Revenue & Expenditure Summary........................101
CityManager...... . . . . . . . . . . . •. . . . . . . . . . . . . . . . . . . . . . . . •5ue5•• .108
City Prosecutor:
' Circuit Court Cases. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
HotCheck....... . . . . . . . . ......... . . . ......... . . . . . ..120
MunicipalCourt Cases. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Communications - Central Dispatch Center......................129
' Community Development Block Grant Program:
Revenue & Expenditure Summary ........................61
Continuing Education Center and Parking: Facility Fund:
' Revenue & Expenditure Summary ........................89
Debt Position:
Schedule of Proposed Bonds Outstanding... . . .... . ... .104
' Drug Enforcement Program:
Revenue & Expenditure Summary............. . . . ....... .63
Economic Development. . . . . . . . . . . . . . . . . •. . . . . . . . . . . . . . . . . . . . . . . . .126
Finance:
I. Accounting and Audit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Budgetand Research. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Data Processing operations ..........................181
Data Processing Application Support.................178
Purchasing Risk Management. . . ....... . . .. ... . . . . .. . . .175
Purchasing Procurement.. ......... . . ........ ........ .172
Fire:
' Fire Prevention...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .231
HazardousMaterials.................................241
Hydrant Charges..... ...... . . . . . . . . . .. . . . . . . . . . . . . . . 2 4 4
' Operations.... . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . - . .234
Training.......................................... .238
Fire Pension Fund:
Revenue & Expenditure Summary ........................92
General Fund:
Comparative Budget Summary.......... ........... . . ... .47
ExpenditureSummary..................................50
' Revenue & Expenditure Summary ........................ 46
RevenueDetail...... . . . . . . . ......... . . . . . . . . ..... ...48
Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .456
' Industrial Park Fund:
Revenue& Expenditure Summary ........................74
Inspection:
Concentrated Code Enforcement .......................263
'
Inspections. ........................................260
Permits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .257
5 7
InternalAuditing.............................................160
' Management Fund:
Comparative Budget Summary.. ..i........ ........ . . . . . .98
ExpenditureSummary..................................99
' Revenue & Expenditure Summary ........................97
MiscellaneousProgram.........................................214
Municipal Court:
Criminal. . . . . . . . -. . . . ........ . . . . . . . . . . . . . .. • . . . . . .199
Probation/Fine Collection....... . . ... .. . . ......... .202
Small Claims/Civil. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205
MunicipalJudge...............................................123
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Municipal Judge Retirement Fund:
' Revenue & Expenditure Summary ........................93
Off Street Parking Fund:
Revenue & Expenditure Summary ........................60
' Operations Manager - Administration...... . .... ... . . .... .... . . .309
Parks:
Administration......................................266
Athletics...... ........ . . . . . . . . . . . . . . . . . . . . . . . . . •. . .273
I.
Ballfield Maintenance................................392
Lake Maintenance.
Library......- ......................................278
' Park Maintenance. . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . . . . . .390
Recreation Center -Transfers........ . . .. ... . . . . ... . . .275
Swimming Pool...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .269
Personnel:
'
Administration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139
Employee Development. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Recruitment and Selection. .......... . . .. .... . . ..... .145
Personnel Summary:
Administrative Services Department......... . . . . .. . . .135
Al]. Departments...... . . . . ........ . . . . . . . . •....... . 5.455
' Fire Department.... . . . . . . . ........ . . . . . . . .. . . . . . . . .230
General Administration Department....... ... . . . ... .. .107
Planning Management Department...... . . .......... . . .247
' Police Department. . . . . . . . . . .- . . . . . . . . . . . . . . . . . . . .. . . .217
Public Works Department.............................287
Planning:
Boards and Committees...............................254
' Permits & Code Enforcement........... . . .. .. . . . . .. . . .251
Planning Management Director. . . . . . . . . . . . . . . . ........ . . . .... . .248
Police:
' Drug Enforcement, . ........ . . . . . . . . . . . . . .......... . .225
Patrol. . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . .222
SupportServices. .......... . . . . . . . . ........ . . . . . . . . .218
Police Pension Fund:
' Revenue & Expenditure Summary ........................91
Program Summary:
Administrative Services Department..................133
' Fire Department. ............... . . . . . . . . . . . . . . .. .. . '.229
General Administration Department ...................106
Planning Management Department................... .. .246
I.
Police Department. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .216
Public Works Department.............................285
Public Works Director...... . . . . . . . . . . . . ........ . . . . . . . . . . . .. .290
Replacement Fund:
' Revenue & Expenditure Summary ........................67
Sales Tax Bond Fund:
Revenue & Expenditure Summary ........................65
' Sales Tax Construction Fund:
Revenue & Expenditure Summary ........................ 71
Sewer:
Capital Expenditures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .411
Maintenance Farmington & Greenland..................370
Sewer Connections.. . . . . . . . . . . * . . . . . . . . . . . . .. . . . . . . . .412
Sewer Administration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328
' Sewer Mains Maintenance. ............ . ........ . . . . . . .367
Sewer Mains construction......... ... . . ......... .... .410
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Shop:
Capital...... . . . .4...... . . . . . . . . . . . . . . . . . . . . . . . . . . . .198
Vehicle Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194
Shop Fund:.
' Revenue & Expenditure Summary........ . . a.. ..•.. ... . . .94
Solid Waste:
Commercial Collection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .379
Landfill...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .385
• Operations & Administration. ....... . . .. ... . . a •.. . . .375
Recycling. . . . . . . . . . . . . . . : . . ... . : . . . . . . . . . . . . . . . . . . . . .386
' Residential Collection...... . . . . . . . . . . . . . a...... . . . .382
Solid Waste Fund:
Comparative Budget Summary ...........................81
' Expenditure Summary..................................82
Revenue & Expenditure Summary ........................80
Street:
Construction of Drainage Structures.................405
'
Construction...... . . , , . . . . . . . . . . . . . . . . . . . . . . ....... .404
Drainage Maintenance.
Maintenance of Right of Way. ......... ... ...... ... .. .334
' Street Maintenance, a a a . a a a a a a . . a a a . . a a . a a . a a a a a . a • .337
Street Maintenance Administration ...................331
Street Fund:
' Comparative Budget Summary ...........................55
Expenditure Summary..................................57
Revenue & Expenditure Summary ........................54
Revenue Detail...... a a a. a a. a a a.... a.. a a. a a a a a a a a...a .56
' Traffic:
Administration & Enforcement ........................395
Engineering & Planning...... a a... a... a...... a a a. a a. .398
Traffic Control & Parking Meter Maintenance.........401
Walton Arts Center Endowment:
Revenue & Expenditure Summary ........................90
Waste Water Treatment —Capital Expenditures. a a a. a.aaa . a a a. a. .413
'
Wastewater Treatment Plant....................................389
Water:
Capital Water Mains. a a a a a a . a . a a a a a a a a a a a a a a a a a a a a . a .406
' Capital Expenditures................................407
Fire Hydrants and Valves, a a a a a a a . a a a a a a a a a a a a a a a a a a .346
Growth Area Mains Maintenance .......................361
Maintenance Farmington & Greenland..................364
Maintenanceof Dams.................................358
Meter Maintenance, a a a a a a a a a a a a a a a a a a a a a a • a a a . a . a a a a a 355
Pumping Equipment Maintenance .......................352
'
Rural Water Connection, a. a a a a a a a a.. a a a a. a a a a a a a a a. a .409
Tank Maintenance,
Water Administration and Inventory..................324
' Water Mains Maintenance, a a a a a a a a a a a a a as a a a a a a a a a a a a a343
WaterConnections, a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a .408
Water & Sewer Fund:
Comparative Budget Summary ...........................76
Expenditure Summary.................................78
Revenue & Expenditure Summary... a a a a a a a a a a a a a a a. a a a a a75
Revenue Detail, a a a a a a a a a a a a a a • * a a a a a a a a a a a a a a a a a a a a a . 77
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Water and Sewer Services:
Capital . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 9 3
Customer Service...... . .. . . . . . . . 'S...••• . • • . • . . • . • '.187
Meter Maintenance. . . . . . . . . . . . . • • . . . • . . • • • • . . . . . . . • . 190
1 Meter Reading...... . • . . . • . . • • . . . • . . . . . . .•• .. a.... • •.184
Revenue Collection. • . • • . . . • . . • • • • . . • • • . • . • • . . a . . • • • .157
Utility Billing. . . . . . . • . . . . . . . . . . . . . . • • . . . . . . . . . . . . .154
1 Water and Sewer - Debt Service................................414
Water and Sewer Administration...... . . . . . ..•.•......... . . . . . . ..373
Water Supply...... . . • . . . . . . . . . . . . . . . . . • . . . . . . . . . .... . . • . . . . ..312
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