HomeMy WebLinkAbout87-91 RESOLUTIONRESOLUTION NO. 87-91
A RESOLUTION. APPROVING A THREE YEAR HEATING
AND COOLING MAINTENANCE CONTRACT FOR THE
ADMINISTRATION BUILDING, POLICE, INTERIM CITY
HALL, ADMINISTRATION ANNEX AND THE NEW
POLICE/COURT BUILDING.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the Mayor and City Clerk are hereby
authorized and directed to execute a three year contract in the
amount of $13,681.00 per year between the City and Johnson Air
Conditioning for heating and air-conditioning maintenance to cover
all parts and labor for the Administration Building, Police,
Interim City Hall, Administration Annex and the new Police/Court
Building. A copy of the contract authorized for execution hereby
is attached hereto marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 21st day of May , 1991.
APPROV
1
; '
1 B
ATTEST:
0
•_
E By:
last City.C1
Mayor
•
•
CONTRACT
This CONTRACT executed this 1st day of June, 1991, by and
between the City of Fayetteville, Arkansas, hereinafter called the
"City" and Kirby Johnson, d/b/a Johnson's Air Conditioning, having
its principal place of business at 1250 N. Leverett, Fayetteville,
Arkansas, hereinafter called the "Contractor".
In consideration of the mutual covenants contained herein, the
City and the Contractor hereby agree as follows:
1. During the term of this contract, the Contractor shall
maintain at all times in excellent working condition the heating
and air conditioning system at each specified site, and provide
without further additional cost all labor, materials, and parts
necessary to keep the aforesaid heating and air conditioning system
continuously operating at optimum level specifically including the
periodic changing of filters; and on a quarterly basis inspect the
HVAC system (consisting of, but not limited to, an examination of
the coils, filters, blowers, air intake and exhaust locations).
Filters will be furnished by the City.
Contractor shall provide the service under this Agreement during
whatever hours are necessary to assure continuous heating and air
conditioning, and, to the extent possible, shall do so without
disrupting the use of the Owner's premises. Service call response
time will not exceed two (2) hours from time notified of equipment
failure.
Sites included in the agreement are the City's Administration
Building, Police Department Building, Interim City Hall, City
Administration Annex (K -Hog), and New Police and Court Building
(Systematic).
2. The term of this contract shall be for a period of three
(3) years commencing on the 1st day of June, 1991.
3.
of fees
For labor, material,
for such contract will
A.
B.
C.
and parts furnished, the breakdown
be as follows: (including tax)
City Administration
Police Department
Interim City Hall
Tax
Total
D. Administrative Annex (K -Hog)
E. New Police & Court (Systematic)
Tax
Total
Total All Buildings
$5,872.00 yearly
$2,244.00 yearly
$ 700.00 yearly
S 446.72
$9,262.72
$ 580.00 yearly
$3,600.00 yearly
S 238.10
$4,418.10
$13,680.82
(These fees will be split out in twelve (12) equal monthly
installments as indicated below in paragraph 6.)
The new police facilities and administrative annex will not
become a part of this contract until renovation of buildings are
complete and heating and air conditioning systems are mechanically
sound and placed in operation.
4. The City agrees to pay the total monthly sum of $771.89.
Upon addition of the New Police Facilities and Administrative Annex
an additional monthly sum of $368.18 will be paid, which will total
a monthly payment of $1,140.07.
5. The consideration payable to the Contractor during each
succeeding year shall be the amount resulting by adjusting the
consideration during the previous year to reflect the percentage
change (either up or down) occurring in the Consumer Price Index,
U.S. Bureau of Labor Statistics, Department of Labor, Dallas
Office, through comparing the Index of January 31 in the current
year with the Index of January 31 in the previous year.
6. During the term of this contract, the Contractor shall at
all times maintain workmen's compensation insurance as required by
Arkansas Law and public liability insurance providing coverage for
personal injury, death or property damage in amounts approved by
the City's Purchasing Manager. Certificates evidencing the
insurance required hereby shall be filed with the City's Purchasing
Manager within fifteen (15) days from the execution date of this
contract.
7. The Contractor agrees to indemnify. the City, and to hold
the City harmless, from any and all claims for personal injury,
death or property damage arising form the Contractor's negligent
performance of its obligations under this contract.
8. The City shall have the right to terminate this contract
at any time by giving the Contractor thirty (30) days written
notice of termination. In the event of such termination, the
consideration payable the Contractor shall be prorated as of the
termination date.
9. The Contract documents which comprise the contract
between the City and the Contractor consist of this Contract and
the following documents attached hereto:
a. Bid form identified as Invitation to Bid 91-11 with the
specifications and conditions typed thereon.
b. The Contractor's proposal #2 attached thereto identified
as Heating and Air Conditioning Maintenance, Bid 91-11.
10. These Contract documents constitute the entire agreement
between the City and the Contractor and may be modified only by a
duly executed written instrument signed by the City and the
Contractor.
this
with
11. Contractor shall not assign his duties under the terms of
agreement.
12. All work called for herein shall be coordinated directly
Harold Dahlinger, Facilities Superintendent.
WITNESS OUR HANDS THISt DAY OF
ATTEST
�.r .
By
.:
ls': City CienxJ
<>
b
G7' o�1- ,
,ay , 1991.
7,9F TETTE ILLS, ARKANSAS
/'
Mayo
By: ,
By:
CANT
Kirby
Johns
ohns•n d/b/a
Air Conditioning