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Home My WebLink About199-91 RESOLUTION• • RESOLUTION NO. 199-91 A RESOLUTION AUTHORIZING THE AWARD OF BID 191- 13 TO SUN DATA, INC. TO UPGRADE THE POLICE DEPARTMENT'S SYSTEM 36 COMPUTER. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to award Bid 119-13 in the amount of $24,159 to Sun Data, Inc. to upgrade the Police Department's System 36 Computer. A copy of the bid tabulations are attached hereto and made a part hereof. PASSED AND APPROVED this 5th day of November , 1991. ATTEST: By APPROVED: By Mayor • • ,PEGGYBATES PNRCWIS o OFFK R (sot) S7S42at INVITATION TO BID CITY OF FAYETTEVILLE, ARKANSAS C MAILING ADDRESS: PURCHASING DEPT. 3 _ • AIN ININSTRATICN BIZ 307 ,ARKANSAS coo NUMBER: 91-13 DATE ISSUE' pri l 5, 1991 DATE I TIME Of BIO OPENIAp NG:r 11 29, 1991 1 2pm COMMODITY CLASSIFICATION: Computer BUYER: PeggyBates CONTRACT PERIOD OR OAT�ul 15 1991 OELIVERY REOUIREO' J y Fayetteville, Ar BUYEIIVr,NFJ5_8289 lI ��VV 11 JI '/ BIOOERSGUARANTEED DELIVERY DATE: 2-3 QP WEEKS AFTER RECEIPT CIIATi4 ITEM NO. DESCRIPTION OUANTITY UNIT PRICE TOTAL PRICING 1 2 3 4 5 6 7 8 9 1 1 12 13 14 15 16 17 18 HARDWARE VENDOR Alternate Bid REQUIRED TRAINING REQUIRED SOFTWARE REQUIRED HARDWARE MAINTENANCE TOTAL REQUIRED OPTIONAL SOFTWARE OPTIONAL HARDWARE DISASTER RECOVERY APPLICATION SOFTWARE From From From From ITEMS From From From From From From From From From From UPGRAD$ From Page 14 Page 23 Page 26 Page 26 Page 24 Page 27 Page 28 VENDOR TRAINING COSTS CONVERSION COSTS INSTALLATION LICENSE FEES TOTAL MODIFICATION ANNUAL MAINTENANCE DISASTER RECOVERY MISTING SYSTEM/36 COSTS COSTS BID Page 15 Page 17 Page 18 Page 144 Page 144 Page 144 Page 143 Page 147 IBM Memory IPL Memory $22.875 TOTAL UPGRADE $20,650 EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. UNSIGNED Dins • +c u3 NAME OF FIRM: Sun Data, Inc. PHONE NUMBER 800-241-9882 ARKANSASApjJ�DpTAX yFFPERMMIT NUMBER: NhtlagoPrPt BUSINESS ADDRESS STREET 1300 Oakbrook Drive CITY Norcross STATE ZIP GA 30247 SIG Ia OF �� 12-A �/L/L4F� TITLE Jenr•••-•a2 ARKANSAS PREFERENCE REOUESTED: YES ( ) NO ( CASH DISCOUNT % DAYS OATE 9/.017,/ • CEO SUN DATA PROPOSAL PREPARED FOR CITY OF FAYETTEVILLE Prepared By Sheri W. Brodie Account Executive On April 24, 1991 • • • • CITY OF FAYETTEVILLE REQUEST FOR BID f' 91-13 COMPUTER SYSTEM UPGRADE 12. Be BID FORM FOR EXISTING_IBM SYSTEM/36 UPGRADE All costs quoted must include all cables, controllers, etc. for a "plug in and power up" system. THE HARDWARE VENDOR IS RESPONSIBLE FOR INCLUDING ALL NECESSARY EQUIPJ4ENT/INTERFACES/CONNECTORS TO MEET THE INTENT OF THE SPECIFICATIONS OF THIS REOUEST FOR BID. COMPONENTS UNIT pRIC$ TOTAL COST A. Main memory: 2 MB Model 1019 4,325 _ OPT: I362 IPL 2MB Memory(2)2,100 B. Direct Access Storage: 716 MB Model 2/ 358MB Disk.13 750 1 1/ TRLR C. Workstation Controller Number of Devices Supported as Model 4901 (4) 1,300 ANNUAL WARRANTY SAINT PERIOD 4,325 NONE (1 2,100 NONE Lifetime Warranty 3,750 (3) (1) proposed 1,300 E. 4 Communication Lines proposed Maximum f devices per comm line Model 4550-ELCA 1- 3,500 8/4552 -EIA Adapters 1/4560 -Proc. Exp. LESS TRADE-IN: 4500-MLCA 72 NONE (1 3,500 NONE (1) TOTAL UPGRADE BID (IBM Memory) 22,875 (3) (IPL Memory) 20,650 NOTES: (1) All Pre -owned equipment is guaranteed eligible for IBM maintenance which needs to be requested upon installation. IPL memory is customer installable. Sun Data is not a maintenance company and recommends IBM as vendor of choice of which their then current rate will apply. (4) The 4901 feature requires the 4560 processor exapnsion which is included in the communication upgrade. (2) (3) Page 147 of 150 April 5, 1991 'EGQY SATES 'URCHASINGCIFFICER' 501) 5754251 INVITATION TO BID CITY OF FAYETTEVILLE, ARKANSAS MAILING ADCCES3: PURCHASING DEPT. • 113 W. MOUNTAIN CITY ADMININSTRATION BLDG. ROOM 307 FAYETIEVILLE. ARKANSAS 72701 ID NUMBER: 91-13 OMMODITY Comput LASSIFICATION: r 10ATE ISSUER: pril 5, 1991 BUYER: Peggy Bates DATE 5 TIME OF 810 OPENI*ri 1 29, 991; 2ps CONTRACT PERIOD OR DATIL 15 , 1 DELIVERY REQUIRED: ouiy 91 tsyett ville, Ar BUlIVr1?NE? S-8289 BIDDERS GUARANTEED DELIVERY DATE: ITEM NO. DESCRIPTION QUANTITY UNIT PRICE TOTAL PRICING 1 2 3 4 5 6 7 8 9 1 12 13 14 15 16 17 18 HARDWARE VENDOR REQUIRED TRAINING REQUIRED SOFTWARE REQUIRED HARDWARE MAINTENANCE TOTAL REQUIRED OPTIONAL SOFTWARE OPTIONAL HARDWARE DISASTER RECOVERY From Page From Page From Page From Page ITEMS From Page From Page From Page 14 23 26 26 24 27 28 APPLICATION SOFTWARE VENDOR TRAINING COSTS CONVERSION COSTS INSTALLATION COSTS LICENSE FEES TOTAL MODIFICATION COSTS ANNUAL MAINTENANCE DISASTER RECOVERY From From From From Page Page Page Page From Page From Page From Page 15 17 18 144 144 144 143 MISTING SYSTEM/36 UPGRADE TOTAL UPGRADE BID From Page 147 25,802.54 EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. UNSIGNED lions 11 fo NAME OF LONE FIRM: STAR COMPUTER CORPORATION HONE NUMBER (214) 289-9970 ARKANSAS TAX PERMIT NUMBER: BUSINESS 1331 ADDRESS. STREET E. }lighway 80, Suite 8 CITY Mesquite, STATE TX SIGNATURE,OyAU7NORIZE. - ERSON TITLE Herb Hampton ARKANSAS PREFERENCE REOUESTED: YES ( ) NO(A) CASH DISCOUNT % DAYS 75150 DATE 4/26/91 CITY OF FAYETTEVILLE REQUEST - FOR BID 0 91-13 COMPUTER SYSTEM UPGRADE 12. B. BID FORK FOR EXISTING IBM SYSTEM/36 UPGRADE All costs quoted must include all cables, controllers, etc. for a "plug in and power up" system. THE HARDWARE VENDOR IS RESPONSIBLE FOR INCLUDING ALL NECESSARY EQUIPMENT/INTERFACES/CONNECTORS TO MEET THE INTENT OF THE SPECIFICATIONS OF THIS REOUEST FOR BID. UNIT TOTAL ANNUAL WARRANTY COMPONENTS pRIC$ COST 14AINT PERIOD A. Main memory: 2 MB Model 1019 Feature 3,269.40 3,269.40 -0- -0- B . Direct Access Storage: 716 MB Model D2K to D2M 19,943.34 19,943.34 107.00 -0- C. Workstation Controller Number of Devices Supported as proposed Model 4901 Feature 435.92 435.92 -0- E . 4 Communication Lines proposed Maximum 1 devices per comm line - 0- Refer to - 0- Appendix A -0- Model (4) 4552 Ftr 163.47 653.88 -0- -0- Delivery & Installation (Installation is based upon the work to be done on a weekend and possibly after hours.) Estimated Delivery $500.00 Installation $1 000.00 TOTAL UPGRADE BID $25,802.54 $107.00 Additional to current annual M/A payout. Total upgrade bid cost is based upon all items above being purchased, delivered and installed as a package. To pick and choose each item to be purchased, delivered and installed by a number of vendors will result in a higher cost to the city. All equipment bid is guaranteed to be in good working condition and eligible for IBM Maintenance. Page 147 of 150 April 5, 1991 2EGGV BATES PURCHASING OFFICER (5011„575-8281 • INVITATION TO BID CITY OF FAYETTEVILLE, ARKANSAS MAILING ADDRESS: PURCHASING DEPT. 113 W. MOUNTAIN CITY ADMININSTRATION BLC ROOM 307 FAYETTEVILLE, ARKANSAS 72701 BID NUMBER: 91-13 DATE ISSUEDApril 5, 1991 DATE 8 TIME OF BID OPENING_ril 29, 1991; 2pm COMMODITY CLASSIFICATION: BUYER: Bates Peggy ggY CONTRACT PERIOD OR (MTG. 15 1991 DELIVERY REOUIRED: J Y F.O.B.: Fayetteville, Ar BUY RSPI�QNF 5_8289 �'tUl/ BIDDERSGUARANTEED DELIVERY DATE: July 15, 1991 ITEM NO. DESCRIPTION QUANTITY UNIT PRICE TOTAL PRICING 1 2 3 4 5 6 7 8 9 12 13 14 15 16 17 18 HARDWARE VENDOR 51.460 $245,374 REQUIRED TRAINING REQUIRED SOFTWARE REQUIRED HARDWARE MAINTENANCE TOTAL REQUIRED OPTIONAL SOFTWARE OPTIONAL HARDWARE DISASTER RECOVERY APPLICATION SOFTWARE COSTS COSTS From Page From Page From Page From Page ITEMS From Page From Page From Page VENDOR From Page From Page From Page From Page From Page From Page From Page UPGRADE 14 23 26 26 24 27 28 $53'-riL_ Th19.947 5B.5R5 $50,127 $20,925 $2.916 -B3 $3,252 -B4 15 17 18 144 144 144 143 147 TRAINING COSTS CONVERSION COSTS INSTALLATION LICENSE FEES TOTAL MODIFICATION ANNUAL MAINTENANCE DISASTER RECOVERY EXISTING SYSTEM/36 $57,645 TOTAL UPGRADE BID From Page EXECUTION OF BID Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth In this bid proposal including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. UNSIGNED e108 . DE ...r CTED NAME OF FIRM: International Business Machines Corp. PHONE NUMBER 501-444-1000 ARKANSAS TAX PERMIT NUMBER: 0049109-76-001 BUSINESS ADDRESS. STREET 4058 North College CITY Fayetteville STATE AR 72703 ZIP SIGNATURE OF AUTHORIZ 2,RSON TITLE Marketing Representative DATE 4/29/91 ARKANSAS PREFERENCE REQUESTED: YES ( ) NO( CASH DISCOUNT % DAYS ( CITY OF PAYETTEVILLE REQUEST FOR BID 1 91-13 • COMPUTER SYSTEM UPGRADE 12, D.. BID FORM FOR EXISTING IBM SYSTEM/36 UPGRADE A11 costs quoted must include all cables, controllers, etc. for a "plug in and power up" system. THE HARDWARE VENDOR IS RESPONSIBLE FOR INCLUDING ALL NECESSARY EQUIPMENT/INTERFACES/CONNECTORS TO MEET THZ INTENT OF THE SPECIFICATIONS OF THIS REOUEST FOR BID. UNIT TOTAL ANNUAL WARRANTY COMPONENTS PRICP. COST MAINT PERIOD A. Main memory: 2 MB Model 41019 S7.915 47395 N/r 1 Year B . Direct Access Storage: 716 MB Model An to fl2M .S 6 060 C. Workstation Controller Number of Devices Supported as proposed 4.060 4R9 add'l l Yaar Model 14901 Si r,50 43 _i50 Ng' 1 Year E . 4 Communication Lines proposed Maximum 1 devices per comm line Model rurront rornrds chow that 5350-n7K Serial 1 42485 hac foatura #4550 whic is an Eight Line Controller. This will provide the necessary ports to add 4 lines Each line will need an EIA Adaptor at $1,755 each. TOTAL UPGRADE BID 557,645 $89 add'l to D2K Maintenance • Page 147 of 150 April 5, 199