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Home My WebLink About179-91 RESOLUTION• • • • • • • RESOLUTION NO. 179-91 A RESOLUTION AUTHORIZING A CONTRACT TO SUNSHINE SERVICES FOR PAVEMENT CRACK SEAL, PATCHING, EMULSION SEALING AND REMARKING OF VARIOUS AREAS OF THE AIRPORT AND APPROVAL OF A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to execute a contract to Sunshine Services in the amount of $50,516.00. A copy of the contract authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. Section 2, The Board of Directors hereby approves a budget adjustment in the amount of $27,100.72 from State Grant Revenue, Acct. No. 555-955-6-805.00 into Building Costs, Acct. No. 555-393- 5-804.00. A copy of the budget adjustment is attached hereto and made a part hereof. PASSED AND APPROVED this 1st day of October , 1991. APPROVED: By ATTEST: By ,11 • • • CONTRACT FOR PAVEMENT CRACK SEAL AND REPAIRS This agreement made the 1st day of October, 1991, by and between Sunshine Services. Inc. hereinafter called "Contractor" and the City of Fayetteville, hereinafter called the "City" shall be utilized to provide the following services: The Contractor hereby agrees to provide repair and pavement construction, labor and materials for the Fayetteville Municipal Airport in accordance with exhibit "A", the bid documents and specifications for this work, at total amount "not to exceed" $50,516. This project is to be considered a "turn key" job and shall include all items and provisions set forth in the bid specifications attached hereto and made a part hereof. The project time frame shall coincide with the number of days stated in the bid documents which were submitted to the Purchasing Officer. Liquidated damages of $50 per day shall be assessed at the option of the City, and not a penalty, beginning on the first day following the completion time entered on this bid. If the bid exceeds $10,000, the Terms and Standard Conditions of the City of Fayetteville expressed in item 19. A/B/C shall be considered a binding part of this agreement and shall be provided by the Contractor. It is understood by both parties that a State Grant is necessary for the project, and should funding not occur, this contract is considered null and void. A 10% retainage of the total project bid shall be held by the City until the project has been completed and 15.51;lot, by the :gat, CONTRACTOR: ATTEST: � CITY OF FAYE EVILLE ATTEST: • • CITY OF FAYETTEVILLE, ARKANSAS IN—YEAR BUDGET ADJUSTMENT ADJUSTMENT # BUDGET YEAR 1991 DIPT* Airpo t PROG: 393 Capital DATE REQUESTED 9/13/91 PROJECT OR ITEM REQUESTED: Additional funds for pavement crack sealing/patching/emulision sealing and re -marking. INCREASE ACCOUNT TITLE Building Costs ACCOUNT NUMBER 555-393-5-804.00 JUSTIFICATION OF THIS INCREASE A State Grant was requested and received so that the scope of the work AMOUNT might be increased. The additional cost will be funded by this $27,100.72 Grant. $27,100.72 NOTE: No additional cost above the City budgeted expense will be incurred due to the increase of this project. DECREASE PROJECT OR ITEM DELETED: N/A JUSTIFICATION OF THIS DECREASE N/A ACCOUNT TITLE State Grant Revenue ACCOUNT NUMBER 555-955-6-805.00 AMOUNT $27,100.72 DATE REQUESTED BY: BUDGET OFFICE USE ONLY DATE OF APPROVAL ..BY.. Date Entered Posted ADMINe SERVICES DIR: 61-4(rGl 1 Type: CI�PY AGER: I / I) yr A BCD E Total program adjustments to date: $ CHANGE ORDER #1 TO SUNSHINE SVC. CO. CONTRACT OWNER: City of Fayetteville 113 W. Mountain Street Fayetteville, Ar 72701 PROJECT: Crack-seal/patching/coal tar emulsion Pavement Maintenance Project Fayetteville Municipal Airport CONTRACTOR: Sunshine Service Co. 2340 Perry Road Rogers, AR 72756 THE FOLLOWING CHANGES TO THE CONTRACT ARE HEREBY ORDERED: Install all necessary base material, level -up and a 2 inch hot mix asphalt overlay necessary to provide a 65 foot long, by 20 foot wide paved drive area to support the vehicle loads utilizing the drive. The price of $1,575 includes all material, labor and equipment to complete this work. The work is to be performed by McClinton Anchor, who is acting as the patching sub -contractor for all the patch work included in the crack-seal/patching/coal tar emulsion pavement maintenance project. ORIGINAL CONTRACT AMOUNT: $50,516 CHANGE ORDER #1 AMOUNT: $1,575 REVISED CONTRACT AMOUNT: $52,091 CONTRACTOR: Sunshine Service Company Qi lanai BY: OWNER City of Fayetteville BY: DATE: DATE: lUil6/q/ • • • • • PROJECT CITY OF FAYETIEVTU E CONTRACT/LEASE REVIEW A lrv, C/ / Ch/iG ¢ t cc -intik -J.)4 l l 3 rte Ci?yef I �) Airport AC t K UIVISIUN/lltYAK I MLN Su f3k• c.. £ �. h' • c. Please,evie jibe attached contract/lease between and l 4tirrm ey Dr Comments 10-16-`i 1 Finance u rreect r bate Comments p�rc onager i{Ud Coordinator u i or Comments Comments Comments • • .4' • -I • • •fl AGER • • • SIGNATED PERSON WHEN THE REVIEW PROCEDURE HAS BEEN COMPLETED. FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Scott C. Linebaugh, City Manager FROM: Dale Frederick, Airport Manager DATE: October 10, 1991 SUBJECT: CHANGE ORDER 11 TO SUNSHINE SVC. CO. CONTRACT Attached for your review and approval is change order 11 to the above referenced contract. In reviewing the project at the pre - construction conference held 10-10-91, a problem was identified with the service drive behind the aircraft maintenance hangar. This is a gravel drive that receives extensive use from the employees. This traffic creates a foreign object damage hazard by the gravel that is tracked onto the aircraft movement ramp. This change order will allow a 65 foot long, by 20 foot wide 2 inch hot mix asphalt overlay to be placed in this area for vehicle use, thus eliminating the tracking problem. The price of $1,575 includes a base level up and adding any additional base necessary to support the vehicle loads utilizing the drive. The work is to be performed by McClinton Anchor, who is acting as the patching sub -contractor for all the patch work included in the crack- seal/patching/coal tar emulsion pavement maintenance project. Sufficient funds exist in the line item to complete the work. The budget is $55,350.72, the existing contract total is $50,516. I recommend that since the price will allow the project to remain within budget, alleviate the clean-up problem, and enhance aircraft safety that this change order be approved. Should you have any questions, or require additional information, please do not hesitate to contact this office. Attachments: Original Change Order #1 Contract review sheet