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HomeMy WebLinkAbout140-91 RESOLUTIONRESOLUTION NO. 140-91- A RESOLUTION AUTHORIZING AN AGREEMENT WITH NORTHWEST ARKANSAS HEALTH CENTER FOR EXPENDITURE OF CDBG FUNDS TO PURCHASE MEDICAL AND DENTAL EQUIPMENT AND APPROVAL OF A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City. Clerk are hereby authorized and directed to execute an agreement with Northwest Arkansas Health Center for expenditure of CDBG Funds to purchase medical and: dental equipment in the amount of $27,400.00. A copy of the agreement authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. Section 2. That the Board of Directors hereby approves a budget adjustment in the amount of $17,500 from St. James Rehab, Account No. 218-488-5-388.02 to increase NWA Health Clinic, Account No. 218-491-5-390.14. A copy of the budget adjustment is attached hereto and made hereof. PASSED AND APPROVED this 6th day of August , 1991. APPROVED By ATTEST: By: City CSlerk • Mayor AGREEMENT THIS AGREEMENT entered into this _ _ ,_ day of c A 19 q by and between the Northwest Arkansas Free Health Center hereinafter called the Grantee, and the City of Fayetteville, Arkansas through its Community Development Division, hereinafter called the Grantor, WITNESSETH: WHEREAS, the Grantee operates the Northwest Arkansas Free Health Center in Washington County, Arkansas in which Fayetteville is located and offers this program to eligible residents who reside within the city limits of Fayetteville; and WHEREAS, the Grantor acknowledges the benefits of a health and dental program in which services are provided free of charge to eligible citizens and is interested in providing these services to as many Fayetteville citizens as possible. NOW THEREFORE, in consideration of the benefits to be derived by the citizens of Fayetteville from a health and dental program, Grantor agrees to furnish Grantee with medical and/or dental equipment for an amount not to exceed $27,400.00. Grantor shall acquire this equipment according to its' policies and procedures governing procurement. Funding of this procurement is contingent upon award of Community Development Block Grant to the Grantor from the Department of Housing and Urban Development. 1. CONDITIONS OF GRANT A. Grantee shall use the equipment in conjunction with the Northwest Arkansas Free Health Center. The equipment will be used 1 at the Health Center site presently located at: 10 S. College, Fayetteville, Arkansas or at any new Fayetteville location as determined by the Center Board of Directors. Grantee will notify Grantor of new location 30 (thirty) days in advance. B . Grantee shall provide an Activity Report to the Grantor on or before the 15th of each month which documents (i) the number of adults and children participating in the Clinic; (ii) age, gender, and racial characteristics (if volunteered) of participants; and (iii) family income. C. Upon acquisition, title to this equipment will vest in the Grantor. D . The Grantee must not use this equipment to provide services for a fee to compete unfairly with private companies that provide equivalent services, unless specifically permitted or contemplated by Federal statute. E . Property records must be maintained that include a description of the equipment, a serial number or other identification number, the source of the equipment, the acquisition date, cost of the equipment, and the percentage of Federal participation in the cost. This information will be attached to and made a part of this agreement as soon completed. F. The Grantor will take a physical equipment at least every two years. G . Grantee agrees to develop a adequate safeguards to prevent loss, 2 as acquisition is inventory of the control system to ensure damage, or theft of the equipment. Any loss, damage, or theft shall be investigated. H. Grantee agrees to develop adequate maintenance procedures to keep the equipment in good condition. I. When the equipment is no longer needed for this project or program or for other activities currently or previously supported by a Federal agency, Grantor reserves the right to dispose of the equipment according to the requirements contained in 24 CFR 85.32 (e). 2. TIME OF PERFORMANCE This Agreement applies to equipment purchased with grant funds on or before December 31, 1991. Any funds remaining from the above referenced grant amount after that date will revert to Grantor. 3. GENERAL PROVISIONS A. The Grantee agrees to comply with all Rules and • Regulations as established by the Department of Housing and Urban Development for programs financed by the Housing and Community Development Act of 1974 and any amendments thereof. B. The Community Development Program has been developed to give maximum feasible priority to activities which will benefit low and moderate income families as defined by the U.S. Department of Housing and Urban Development or aid in the prevention or elimination of slum or blight. C. Grantee will comply with the regulations, policies, guidelines and requirements of Office of Management and Budget Circular A-122, "Cost Principles for NonProfit Organizations." D. Grantee will comply with Public Law 88-352 (Title VI of 3 the Civil Rights Act of 1964) which provides that no person in the United Sates shall on the ground of race, color, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance and will immediately take any measures necessary to effectuate this assurance. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to Grantee, this assurance shall obligate the Grantee or, in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. • F. Grantee will comply with Section 109 of the Housing and Community Development Act of 1974 which requires that no person in the United States shall on the ground of race, color, national origin or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity funded in whole or in part with community development funds made available pursuant to the Act. G. Grantee will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. The United States shall be deemed to be a beneficiary of these 4 provisions both for and in its own right and also for the purpose of protecting the interests of the community and other parties, public or private, in whose favor or for whose benefit these provisions have been provided and shall have the right, in the event of any breach of these provisions, to maintain any actions or suits at law or in equity or any other property proceedings to enforce this Agreement. IN WITNESS WHEREOF, the Grantor and the Grantee have executed this Agreement on or as of the date first above written. CITY OF FAYETTEVILLE, ARKANSAS MAYOR Attest: ,a d° siths) City Clerk NORTHWEST ARKANSAS FREE HEALTH CENTER Attest: • AGREEMENT THIS AGREEMENT entered into this 6, ,V` day of (244 199) by and between the Northwest Arkansas Free Health Center hereinafter called the Grantee, and the City of Fayetteville, Arkansas through its Community Development Division, hereinafter called the Grantor, WITNESSETH: WHEREAS, the Grantee operates the Northwest Arkansas Free Health Center in Washington County, Arkansas in which Fayetteville is located and offers this program to eligible residents who reside within the city limits 'of Fayetteville; and WHEREAS, the Grantor acknowledges the benefits of a health and dental program in which services' are provided free of charge to eligible citizens and is interested in providing these services to as many.Fayetteville citizens as possible. NOW THEREFORE, in consideration of the benefits to be derived by the citizens of Fayetteville from a health and dental program, Grantor agrees to furnish Grantee with medical and/or dental equipment for an amount not to exceed $27,400.00. Grantor shall acquire this equipment according to its' policies and procedures governing procurement. Funding of this procurement is contingent upon award of Community Development Block Grant to the Grantor from the Department of Housing and Urban Development. 1. CONDITIONS OF GRANT A. Grantee shall use the equipment in conjunction with the Northwest Arkansas Free Health Center. The equipment will be used 1 • at the Health Center site presently located at: 10 S. College, Fayetteville, Arkansas or at any new Fayetteville location as determined by the Center Board of Directors. Grantee will notify Grantor of new location 30 (thirty) days in advance. B . Grantee shall provide an Activity Report to the Grantor on or before the 15th of each month which documents (i) the number of adults and children participating in the Clinic; (ii) age, gender, and racial characteristics (if volunteered) of participants; and (iii) family income. C. Upon acquisition, title to this equipment will vest in the Grantor. D . The Grantee must not use this equipment to provide services for a fee to compete unfairly with private companies that provide equivalent services, unless specifically permitted or contemplated by Federal statute. E . Property records must be maintained that include a description of the equipment, a serial number or other identification number, the source of the equipment, the acquisition date, cost of the equipment, and the percentage of Federal participation in the cost. This information will be attached to and made a part of this agreement as soon as acquisition is completed. F. The Grantor will take a physical inventory of the equipment at least every two years. G . Grantee agrees to develop adequate a control system to ensure safeguards to prevent loss, 2 damage, or theft of the equipment. Any loss, damage, or theft shall be investigated. H. Grantee agrees to develop adequate maintenance procedures to keep the equipment in good condition. I. When the equipment is no longer needed for this project or program or for other activities currently or previously supported by a Federal agency, Grantor reserves the right to dispose of the equipment according to the requirements contained in 24 CFR 85.32 (e). 2. TIME OF PERFORMANCE This Agreement applies to equipment purchased with grant funds on or before December 31, 1991. Any funds remaining from the above referenced grant amount after that date will revert to Grantor. 3. GENERAL PROVISIONS A. The Grantee agrees to comply with all Rules and Regulations as established by the Department of Housing and Urban Development for programs financed by the Housing and Community Development Act of 1974 and any amendments thereof. B. The Community Development Program has been developed to give maximum feasible priority to activities which will benefit low and moderate income families as defined by the U.S. Department of Housing and Urban Development or aid in the prevention or elimination of slum or blight. C. Grantee will comply with the regulations, policies, guidelines and requirements of Office of Management and Budget Circular A-122, "Cost Principles for Nonprofit Organizations." D. Grantee will comply with Public Law 88-352 (Title VI of 3 • the Civil Rights Act of 1964) which provides that no person in the United Sates shall on the ground of race, color, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance and will immediately take any measures necessary to effectuate this assurance. If any real property or structure thereon is provided or improved with the aid of Federal financialassistance extended to Grantee, this assurance shall obligate the Grantee or, in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. F. Grantee will comply with Section 109 of the Housing and Community Development Act of 1974 which requires that no person in the United States shall on the ground of race, color, national origin or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity funded in whole or in part with community development funds made available pursuant to the Act. G. Grantee will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others," particularly those with whom they have family, business or other ties. The United States shall be deemed to be a beneficiary of these provisions both for and in its own right and also for the purpose of protecting the interests of the community and other parties, public or private, in whose favor or for whose benefit these provisions have been provided and shall have the right, in the event of any breach of these provisions, to maintain any actions or suits at law or in equity or any other property proceedings to enforce this Agreement. IN WITNESS WHEREOF, the Grantor and the Grantee have executed this Agreement on or as of the date first above written. Attest: , ,? SNS City Clerk Attest: • CITY OF FAYETTEVILLE, ARKANSAS Wni 7 MAYOR NORTHWEST ARKANSAS FREE HEALTH CENTER • ADJUSTMENT/ CITY OF. FAYn TAIIlj.E :-_ARKANSAS' IN -YEAR'. BUDGET,`=ADJUSTMENT' BUDGET- YEAR DEPTPlanning Mgmt. 1991 DIV -:Community Dev. DATE REQUESTED PROG:Community DEV. 6-20-91 PROJECT OR ITEM REQUESTED: Allocation for St: James Rehab to additional allocation for 1991. beadded to an= JUSTIFICATION OF THIS INCREASE The use of funds has changed since the initial allocation in 1988. PROJECT OR ITEM DELETED: The 1988 allocation will be used for equipment- acquisition in support of the NWA.. Free Health Center::. and will be added to an additional allocation from the - 1991 CD funds. INCREASE ACCOUNT TITLE NWA Health Clinic ACCOUNT NUMBER 218-491-5-390.14 AMOUNT $17,500 JUSTIFICATION OF THIS DECREASE' The original request to rehabilitatea. site for the Health Center no longer exists. REQUESTED BY: DATE G X0-9/ 6-2.0-q1 D P T DIRECTOR: Posted ADMIN.. SERVICES DIR DECREASE. ACCOUNT:: -TITLE - St JamesRehab Aiy ACCOUNT NUMBER 218-488-5-388'.02 AMOUNT $17,500 BUDGET OFFICE USE ONLY Entered DATE OF APPROVAL -picot, Type: A "t+1 By Date BCDE Total program adjustments to date: MICROFILMED /so q - AMENDMENT , _ r 1 - q 3 This amends the Agreement dated August 6, 1991 with the Northwest Arkansas Free Health Center (Grantee) and the City of Fayetteville through its Community Development Division (Grantor), WITNESSETH: WHEREAS, under the Agreement the Grantee was awarded $27,400.00 for procurement of medical and/or dental equipment; and WHEREAS, the Grantee procured such medical and/or dental equipment for a total cost of $22,435.13; and WHEREAS, the Grantee has requested use of remaining grant funds in the amount of $3,556.95 toward payment of gas, electric, water and sewer costs associated with the operation of the Northwest Arkansas Health Clinic during 1992; and WHEREAS, the Grantor has determined that payment of operational costs is an eligible activity of the Community Development Block Grant Program under regulations found at 24 CFR 570.201(b)(2) and that this Amendment does not substantially change the purpose, scope, location, or beneficiaries of the original activity. NOW THEREFORE, with this Amendment the Grantor shall award the funds to the Grantee in the amount and for the purposes stated herein. Payment of funds will be made in a manner agreeable to the Grantee. APPROVED this.// ' day of ATTEST: By: ty Clerk By: , 1993. CITY, OF FAYETTEVILLE Mayor NORTHWE ARKANSAS FREE HEALTH CENTER