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Home My WebLink About39-90 RESOLUTION• i;ESOIJITION W). 39-90 A RES0LU":ON AWARDING BIDS +189-60 AND F89-bi TO NORTHWEST OII. CO.. INC. BE 1.T RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAY ETTEV IIJ.E , ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to execute a contract with Northwest Oil Co., Inc. for the purchase of regular and unleaded gasoline. A copy of the contract authorized tor execution hereby is attached hereto :narked Exhibit "A" and made a part hereof. PASSED AN1) APPROVED this 20th day of March , 1990. APPROVED: Bv. ATTEST: %/ �lGlu J 'N --/i tauct 'City C Mayor CONTRACT THIS CONTRACT, executed this with day of March, 1990, by and between The City of Fayetteville, hereinafter called the CITY and Northwest Oil Co., Inc., hereinafter called the SUPPLIER. WITNESSETH: 1. The CITY has called for bids for the purchase of unleaded gasoline in exact accordance with the CITY'S specifications in Bid #89-60 which documents are incorporated by reference and attached hereto and made a part of this contract as Attachment (A). 2. The SUPPLIER'S proposal in accordance with the CITY'S specifications has been accepted by the CITY of Fayetteville Board of Directors at their regular meeting March 20, 1990. 3. TERM of this contract is for one year from date executed above. 4. This contract may be terminated with (30) thirty days written notice of either party. 5. SUPPLIER agrees to carry at his own cost and expense Vehicle Liability and Property Damage Insurance and Workman's Compensation Insurance. In no way will the CITY be responsible in case of accident. 6. SUPPLIER will begin delivery as set up by City Shop Personnel. City Shop Personnel have no more than (30) Thirty days from date of this contract to set up first delivery. 7. SUPPLIER shall furnish fuel of an accepted Commercial Grade with a minimum of 87 Octane Rating. 8. The unit prices named in the SUPPLIER'S proposal shall remain effective throughout the term of this contract. 9. Base rate billed monthly by SUPPLIER shall be an average of the daily price as furnished by CITGO PETROLEUM VIA EASYLINK with no regard to daily pumping rate. 10. SUPPLIER'S alternate fuel source facility shall be FAST TRAX CITGO, 2817 No. Garland, Fayetteville, Ar. as specified in SUPPLIER'S proposal. • 11. Applicable taxes charged shall be as set forth by State and Federal Statutes. WITNESS OUR HANDS THIS 20th DAY OF MARCH, 1990. CITY OF FAYETTEVILLE, FA : c 1 , ARKANSAS ATTEST: CITY CLERK WITNESS: NORTHWEST OIL CO. INC FIRMNAME ` BY C7 /�ysiL NAME & TITLE ,Q. c.,og/SOS ri4iE'7'Te0/1 L,rJR7z % BUSINESS ADDRESS • • • • ATTACHMENT (A) BID NO. 89-61 Page 4 of 5 PROVISIONS A. Price Information must be received on a daily basis by Supplier and made available for verification by City Personnel at any given time. B . Tank measurements must be taken by Supplier on a timely basis to prevent fuel outages. C. Deliveries must be provided within 1 hour after notification o f outage in case of emergency or unusual work load changes. D . City owned Pumping Equipment is to be maintained by Supplier on a timely basis. E . Verification of Octane Rating / Quality is to be furnished to the City when requested. F. Fuel will remain the property of the Vendor until such time as it is pumped into an appropriate vehicle/storage container/ equipment as furnished by the City through Metered Equipment. G . Billing will be on a monthly basis with final gallonage determination based on City Pump Equipment Meter readings. H . Monthly Billing rate shall be an average of the daily price as furnished by the agreed Price Structure Supplier with no regard to daily pumping rate. Storage tanks shall be tested for moisture content by Supplier prior to each delivery of fuel. Test results shall be made available immediately to Shop Personnel if above acceptable level. Determination of acceptable level shall be at the discretion of City Personnel. J . Supplier shall maintain separate pumping facilities available for service on call 24 hours per day -7 days per week in case o f Emergency Conditions at City Facilities. Such Off Site pump facilities shall comply with Storage Conditions as previously outlined. K . Anticipated Weather conditions which may affect City Operations shall be taken into consideration for planned fuel deliveries. Tanks shall be filled as necessary to prevent any shortages which could be caused by adverse weather conditions. CONTRACT THIS CONTRACT, executed this day of March, 1990, by and between The City of Fayetteville, hereinafter called the CITY and Northwest Oil Co., Inc., hereinafter called the SUPPLIER. WITNESSETH: 1. The CITY has called for bids for the purchase of regular gasoline in exact accordance with the CITY'S specifications in Bid 189-60 which documents are incorporated by reference and attached hereto and made a part of this contract as Attachment (A). 2. The SUPPLIER'S proposal in accordance with the CITY'S specifications has been accepted by the CITY of Fayetteville Board of Directors at their regular meeting March 20, 1990. 3. TERM of this contract is for one year from date executed above. 4. This contract may be terminated with (30) thirty days written notice of either party. 5. SUPPLIER agrees to carry at his own cost and expense Vehicle Liability and Property Damage Insurance and Workman's Compensation Insurance. In no way will the CITY be responsible in case of accident. 6. SUPPLIER will begin delivery as set up by City Shop Personnel. City Shop Personnel have no more than (30) Thirty days from date of this contract to set up first delivery. 7. SUPPLIER shall furnish fuel of an accepted Commercial Grade with a minimum of 89 Octane Rating. 8. The unit prices named in the SUPPLIER'S proposal shall remain effective throughout the term of this contract. 9. Base rate billed monthly by SUPPLIER shall be an average of the daily price as furnished by CITGO PETROLEUM VIA EASYLINK with no regard to daily pumping rate. 10. SUPPLIER'S alternate fuel source facility shall be FAST TRAX CITGO, 2817 No. Garland, Fayetteville, Ar. as specified in SUPPLIER'S proposal. • • • • 11. Applicable taxes charged shall be as set forth by State and Federal Statutes. WITNESS OUR HANDS THIS DAY OF MARCH, 1990. ATTEST: CITY CLERK CITY OF FAYETTEVILLE, FAYEITEVILLE, ARKANSAS NORTHWEST OIL CO. INC. FIRM NAME NAME & TITLE WITNESS: /2 D ' o /Sn S (4c /.(an, ,? 47cTTFt'/; Z t A/? 72 f� v SUSINESS•ADDRESS • • ATTACHMENT (A) PROVISIONS BID NO. 89-60 Page 4 of 5 A. Price Information must be received on a daily basis by Supplier and made available for verification by City Personnel at any given time. B . Tank measurements must be taken by Supplier on a timely basis to prevent fuel outages. C. Deliveries must be provided within 1 hour after notification o f outage in case of emergency or unusual work load changes. D . City owned Pumping Equipment is to be maintained by Supplier on a timely basis. E . Verification of Octane Rating / Quality is to be furnished to the City when requested. F. Fuel will remain the property of the Vendor until such time as it is pumped into an appropriate vehicle/storage container/ equipment as furnished by the City through Metered Equipment. G . Billing will be on a monthly basis with final gallonage determination based on City Pump Equipment Meter readings. H . Monthly Billing rate shall be an average of the daily price as furnished by the agreed Price Structure Supplier with no regard to daily pumping rate. I. Storage tanks shall be tested for moisture content by Supplier prior to each delivery of fuel. Test results shall be made available immediately to Shop Personnel if above acceptable level. Determination of acceptable level shall be at the discretion of City Personnel. J . Supplier shall maintain separate pumping facilities available for service on call 24 hours per day -7 days per week in case o f Emergency Conditions at City Facilities. Such Off Site pump facilities shall comply with Storage Conditions as previously outlined. K . Anticipated Weather conditions which may affect City Operations shall be taken into consideration for planned fuel deliveries. Tanks shall be filled as necessary to prevent any shortages which could be caused -by adverse weather conditions.