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Home My WebLink About37-90 RESOLUTION• 1 E I:SOJ.UT LOW NO. 37-90 A RESOLUTION APPROVING THE 19Q0 -1Q94 CAPITAL IMPROVEMENTS PROGRAM. RE IT RESOLVED RY THE BOARD OF DIRECTORS OF THE CITY OF VAYRTTEVILLR, ARKANSAS: Section 1. That the Board of Directors hereby approves the 1990-1994 Capital Improvements Program. A copy of tae program summary authorized for execution hereby is attached hereto marked Exhibit "A" and •nade a part hereof. PASSED AND APPROVED this 6th Jay of March , 1990. ATTEST: APPROVED: • CHANGES TO THE PROPOSED 1990 CIP 1. Move the Traffic Signal/Township to Sales Tax from General Fund Funding - $19,455 - 1990. 2. Move the Replacement Pistols to Sales Tax from General Fund Funding - $15,000 - 1990. 3. Move the Software Conversion to Sales Tax from General Fund Funding and combine with the system upgrade to call Computer System Conversion and Upgrade - $75,000 - 1990. (New totals for all years). 4. Move Computer Upgrade to Sales Tax from General Fund Funding and combine with the Software Conversion to call Computer System Conversion and Upgrade - $72,000 - 1990 - 1994. (New totals for all years). 5. Change the 3rd floor copier from $53,000 to $14,600 for 1990. This makes it a lease instead of a purchase. 6. Move Recycling/Transfer Center forward one year - in Sales Tax. 7. Add Garland Street Water Improvements - $28,000 - 1990. 8. Add North College/Hillcrest Water Improvements - $19,000 1990. 9. Add Mission Blvd. Water Improvements - $55,000 - 1990. 10. Add Happy Hollow Water Improvements - $41,000 - 1990. 11. Add South Mountain Water Improvements - $25,000 - 1990. 12. Add Joyce Street Water Improvements - $75,000 - 1990. 13. Add Van Asche Street Water Improvements - $197,000 - 1990. 14. Add Water Improvements - Storage Tank Telemetry $41,000 1990 15. Add Sewer Improvements - Manhole I&I Sealing Machine - $28,000 - 1990. 16. Add Sewer Improvements - Manhole Rehabilitation - $250,000 - 1990. MEI 17. Add Sewer Improvements - Lift Station Telemetry - $150,000 - 1990. 18. Add Sewer Improvements - Permanent Sewer Flow Monitoring increased from $100,000 to $600,000 - 1990. EXHIBIT A . 19. Delete Hwy 16 East Reinforcements defined by above line replacement additions - $381,000 - 1990. 20. Delete Line Replacements As per Water Study defined by above line replacement additions - $100,000 - 1990. (Leave other years.) 21. Change title on Airport Grant Matches to 5%-10% instead of 10%. 22. Change wording of I -Park Spec Building to Economic Development Leverage Funding. 23. Add CMS capital funding - $60,000 - 1990. 24. Move the Fire Rescue Truck from 1992 to 1991 - $80,000. 25. Add Street Improvements Willoughby - Hwy 156 to Hwy 71B $200,000 (City Portion of State Project) - 1990. 26. Move portion of 36 Inch Parallel Line from Sales Tax funding to Water and Sewer fund - $1,900,000 - 1992. 27. Move Sewer Rehabilitation from Sales Tax funding to Water and Sewer fund - $1,700,000 - 1992; $2,000,000 - 1993; $1,400,000 - 1994. el 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 FAYFTTFVILLF C1TY C[ 3j-qo MICROFILME» CITY OF FAYETTEVILLE, ARKANSAS 5 -YEAR CAPITAL IMPROVEMENTS PROGRAM • 19904994 EXECUTIVE SUMMARY 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF FAYETTEVILLE, ARKANSAS MICROFILMEI.Y 5 -YEAR CAPITAL IMPROVEMENTS PROGRAM EXECUTIVE SUMMARY TABLE OF CONTENTS Transmittal Letter 1-3 4-5 Project Map 6-10 11 CIP Overview Summary Chart Summary Chart Schedule of Changes to Proposed Schedule of Fund Totals Combined Summarization Comprehensive Detail Project Rankings - Totals - Sales Tax 12 1990 CIP 13-14 15 16-23 24-33 by Funding Source 34-52 1 FAYETTEVILLE 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 THE CITY OF FAYETTEVILLE, ARKANSAS SCOTT C. UNERAUGH. ASSISTANT CITY MANAGER TO: FROM: DATE: SUBJECT: Fayetteville City Board of Directors and Citizens of Fayetteville ,// Scott C. Linebaugh, Assistant City Manager/ Y December 21, 1989 1990 - 1994 Capital Improvements Program It is my privilege to transmit the Executive Summary for the recommended Capital Improvements Program of the City of Fayetteville for FY 1990 - 1994. The FY 1990 - 1994 program represents the first update of the Capital Improvements Program originally structured in late 1988. As you are aware, the C.I.P. must be updated on an annual basis because of continuing changes in needs and financial resources. This plan represents an effort to establish a basis for sound management decisions in relation to capital needs. The proposed program is an ambitious yet realistic work plan for the City. I have attempted to emphasize the serious condition that exists with regard to our community's infrastructure. Many of the areas that we are addressing in this program have been mandated by the federal government - sewer system rehabilitation as the prime example. Other programs are essential to maintain our current level of services. To highlight, we are proposing... IMP RIM 113 WEST MOUNTAIN 72701 501 575-$230 $ 7.8 million for $12.0 million for $13.6 million for $10.0 million for $ 1.5 million for $ 3.0 million for $ 3.5 million for $ 6.6 million for $ 1.5 million for $10.3 million for $ 4.7 million replacements. $ .8 million for $ 2.9 million improvements. $ .5 million for computer hardware and software. $ 2.0 million for parking lot and traffic light improvements. sewer system rehabilitation a new 36" parallel water line various street improvements school system improvements fire department improvements economic development sewer system improvements water system improvements. park improvements. incinerator payoff and recycling. for motor pool additions and computerized mapping. for additional buildings and 1 Page 2 Executive Summary - Capital Improvement Program Due to the critical situation with the City's various funding levels, prioritization has been mandatory. Only the most essential projects for the City's future have been presented. I have asked our various divisions and departments to look beyond this funding period and project where we should be at the turn of the century. In reviewing some of the major areas that we will be faced with in the near future, it is apparent that additional revenue sources will need to be addressed: DIVISION PROJECT Communications Reel -to -Reel Recorder 4 Call taker positions Police Fire Comm. Equip. Update Headquarters Relocation/Replace Weapons Replacement Paramedic Program Fire Station #6 Relocate Fire Station #1 Data Proc. New Computer with Software Parks Shop Gully Park Purchase Gully Rec Center and Pool Above Ground Fuel Tanks Solid Waste Household Hazardous Waste Collection Cntr. Water/Sewer Streets EPA Storm Water Discharge Compliance Water Imps - Storage Sewer Imps - Rehab Completion of 265 - Huntsville to Willoughby Street Overlays Drainage Improvements Bridge Rehabilitation Major Reconstruction and New Construction 2 TIMEFRAME 1999 1995, 1999 1995-97 1997 1999 1995 1996 1997 1997 1995-97 1996 1998 1995-99 1995-99 1995 1995-99 1995 1995-99 1995-99 1995-99 1995-99 MINT 40,000 106,000 105,000 3,250,000 35,000 281,250 500,000 1,000,000 600,000 54,927 2,000,000 205,500 400,000 2,500,000 1,200,000 2,736,060 1,500,000 4,550,000 2,100,000 2,200,000 7,250,000 Page 3 Executive Summary - Capital Improvement Program In conclusion, this document has been prepared to provide a concise overview of the 1990-1994 Capital Improvement program. This is a staff recommendation based on general direction from the Fayeteville Board of Directors and is subject to public input and Board approval. Any questions or comments are welcomed. SCL/kaf 3 C.I.P. PROJECT MAP In an attempt to provide a visual display of both the diversity of the proposed improvements, as well as the magnitude of this undertaking, a map of Fayetteville has been prepared with indicators for project locations. This map presents all improvements that would be funded by the Sales Tax and Operating Funds • 4 • ISA LND • • TO TONIIIO•M • aa[:AIYN RD I,IL:ND '-' um EpAL `I- PARKS s WATER OR SEWER • STREET SHOP AIRPORT `Fayetteville ARKANSAS I L n • • 1 ISP SInn.bl. t1.( LLIJ. F0c[•000 •v{ SHADY 41112V1 A • • VIOL O AVE • P1 0 Oria�• the. LANE 0 A .KFVn • PO MAIER1 tan 4• 1.03...• ‘1101.• 14, X [�( ` f IA A...•-� NORTHWEST ARKANSAS PLAZA p STERNS SHOPPING CENTER [ION RD •NNNNARO LN OS A)lY5 • 0 • • 18 r w O • w • e r- • 0 _a [ 1301/11643111301/1164311 14E,D4RL1f DR P Ant .....1. • Clip OM 1 - MASONIC LONOVI(• CHORE. 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ONGS P • !TM IT 14 n I Lsr, ST • NELILN srl, [ J MATCH LINE \ A'•1 T II VII LE 01IrIrAI AIMPOR IDRANr rITLDI 12SI L 60 U Arvu5op 17;.6 URICUM 121.8 _ Irl • IAN1 4 III II111 MAX. Pt1AM (*1.114115 i 1 11■ L 4TONr +•PIS O ■PUMP PO lgo rie �,b: n,T2R R 1.81 • ZNI• • •• ,i r •wRw M • fr w•N f n [< A < • »IT Or s O I O I• n JQ ( 111M Cr C M • • • '' la • N LII :T Y s • •211114 L Sy 43 C SMOG! Cr CHER 111 rung n z '• M~ 41 JON Iw D. Pis R • i R 21[11 •'r `I r. aONrlly R A 0 N t 5 O TON.<A14 0 O M •NIL LOCI! O 0040 Jen May Co. •40 OOP! Pa II Ire LLLLL IPS POPRO• City of Fayetteville, Arkansas PROGRAM OVERVIEW 5 -Year Capital Improvements Program 1990-1994 CAPITAL IMPROVEMENTS PROGRAM OVERVIEW At the November 8, 1988 election, the Citizens of Fayetteville approved the rededication of the 1% local sales and use tax. Also approved was the issuing of capital improvement revenue bonds secured by a pledge of a portion of the City's 1% sales and use tax to finance the acquisition, construction, reconstruction and equipping of educational facilities for the Fayetteville School District. In the near future, the City of Fayetteville will ask the voters to consider the issue of the City acquiring General Obligation Bonds for the Capital Improvement Program. The proposed City of Fayetteville's Capital Improvements Program should be considered as a financial planning tool that lists the City's capital improvement projects, places the projects in priority order, and schedules the projects for funding and implementation. As presented, this is a five-year forecast enabling the city to look ahead to its capital needs. It should also be further considered as a major policy tool for the City Board of Directors. As with most management tools, our capital improvements program has many benefits and advantages. It: A. Promotes advance planning and programming by Department Directors and Division Heads. B . Provides for orderly replacement of facilities and equipment. C. Forecasts needs for new capital investments ahead of time. D . Helps the Board of Directors and administrative staff to gain an overall view of growth and development within the city and coordinate capital improvements within its growth. E . Helps plan for balanced development and capital expenditures without concentrating too heavily on any one area or Department. F. Becomes a fiscal planning tool to forecast capital demands on local revenue, to foresee future borrowing needs, and State or Federal aid that will be needed. G . Ensures projects and spending will be carried out in a priority need in relation to the City's fiscal ability; that is, the most needed projects first. H . Ensures capital projects will be implemented in accordance with all of the objectives set by the City 6 Board of Directors and as expressed by the citizenry. I Allows for adequate tine for projects to be planned and designed carefully. J Permits the city officials to proceed with land acquisition needs ahead of time of needing it. There are two categories to the definition of what is considered a capital improvement: 1. A capital improvement project may be defined as one which is self-contained; in other words, it is a project that can stand on its own as an individual unit and does not depend on other units for completion. This definition would indicate that not only physical improvements should be included, but major feasibility studies should also be included. 2. A capital improvement can be any property, asset, or improvement with an estimated life or usefulness of five years or more, including land and interest therein and including constructions, enlargements, and extensions thereof having an estimated life or usefulness of five years or more. This definition includes: 1. New or expanded public buildings/facilities of a permanent nature (including planning and land acquisition costs); 2. Repair, remodeling, or rehabilitation of existing facilities or major overhaul of equipment in excess of $5,000 or with a useful life of five years or more; and 3. Major pieces of equipment with a large expense ($25,000 or more) non-recurring in nature from year to year (i.e., fire truck, backhoe, communication system, computer system upgrade, etc.). PRIORITY SELECTION S ince Arkansas law requires segregation of funds by scurce and the City of Fayetteville currently has over 20 funds that can be or must be used for capital items, it requires us to prioritize projects within funds. This CIP will not attempt to rate projects o f one fund against another, but rather within funds with regard tc relative merit. It will be attempted to place a priority ranking with regard to urgency, necessity, and desirability to the city's operations. In some cases, a project may have a high ranking but is not recommended for immediate funding. These d eterminations are based on the relative merit of the project, planning tine for implementation, and availability of future funding, and is considered a "Potential Project". This in effect 7 "encumbers" the project for future development provided funding becomes available. ORGANIZATION OF THE CAPITAL IMPROVEMENT PROGRAM DOCUMENT The document is organized in three (3) sections: 1. INTRODUCTION This section includes several summary schedules and a map detailing locations of capital improvements reflected in this document. The first summary schedule shows the funding sources available and the amount requested. The Fund Totals Schedule reflects totals by fund of projects funded by sales tax and by operating funds, and also notes the total amount of potential and dropped projects. The Combined Summarization shows by project whether it is funded through sales tax, operating funds, or is a potential or dropped project. The Comprehensive Detail shows the project by fund and funding source, and the amount of funds anticipated for each year. The final summary schedule shows the priority ranking by funding source and by year. 2. FUNDING DETAILS 1990-1994 This section will be divided by year and will include project detail forms for each project. These forms will detail the type of project, location (if applicable), project cost, annual operating cost, as well as a description and justification of the project. 3. GLOSSARY This section will include a glossary of terms that will hopefully enable a user to understand just what a Capital Improvement project is and does. FINANCING The Capital Improvements Program Sewer, Street, Shop, Airport, and includes the General, Water and Sanitation fund projects. GENERAL PROJECTS The General fund is projected to be capable of supporting $ 225,000 per year for capital projects. All other capital items required to support services provided by divisions within the General fund must be supported by Sales Tax. WATER AND SEWER PROJECTS The Water and Sewer projects will be funded through the Sales Tax Bond issue, Water and Sewer operations, and a Water and Sewer Revenue bond issue. The 8 Water & Sewer operations are funded by User fees. STREET PROJECTS In 1990, the Street unreserved fund balance will have approximately $ 900,000 to partially fund asphalt overlays. But the majority of the street projects will be funded through the Sales Tax Bond issue supported by the 1 cent sales tax. SHOP PROJECTS The shop is an internal service fund, whereby, revenue generated for the shop fund is possible through the vehicle usage rates charged for the usage of each vehicle. These usage rates include replacement cost, maintenance cost, and overhead cost. The estimated revenue to be collected for replacement cost each year is $ 850,000. Although the majority of equipment is purchased with the revenues generated, expansion vehicles and sanitation vehicles for 1990 will be funded with the 1 cent Sales Tax. AIRPORT PROJECTS All airport projects will be funded through Airport Operating Funds. The Airport operations are funded by rental and user fees. SANITATION PROJECTS $ 1,025,000 will be requested through a Sales Tax Bond issue to fund capital items required to implement a recycling program. The majority of the capital requests -- $ 9,271,670, will be funded through the Sanitation fund, with the majority of this amount required to pay off the Incinerator Bonds. Sanitation operations are funded through service fees. CAPITAL IMPROVEMENT PROGRAM - FUNDING SOURCES The following table identifies the prefects: General Projects major sources for capital - Sales and Use Water and Sewer Projects - Street Projects Shop Projects Airport Projects Sanitation Projects Off Street Parking Fayetteville School Dist. - Tax, General Fund Water and Sewer operations, Sales and Use Tax, and Water and Sewer Revenue Bonds. Sales and Use Tax, Street Fund Sales and Use Tax, Shop Fund Airport Fund S ales and Use Tax, Sanitation Fund O ff Street Parking Sales and Use Tax 9 Fund OPERATION AND MAINTENANCE COSTS Operation and Maintenance costs associated with each capital project are budgeted in the appropriate Operating fund, and are noted on the capital project detail sheets which appear in this document by year. SUMMARY The Capital Improvement Program (CIP) is approached as a valuable tool to be used in the accomplishment of responsible and progressive financial planning. The program is developed in accordance with the City of Fayettevilles' prioritization of capital needs, and budget policies. These policies and the CIP document form the basis for making various annual capital budget decisions and support our continued commitment to sound long-range financial planning and direction. 10 DI o RCJECTS CAPITAL IMPROVEMENT PROJECTS 1990-1994 6+318- E SeA%- GENERAL ..VER 8 SEWER S'RELT SH -P 4:RPORT SCHOOL DISTRICT SAN:-M1ION PIAFFIFG MGMT OFF ST. PARKING 1990 ncrt J 25`L 16r.n 12 'S% CAPITAL IMPROVEMENT PRO.ECTS 5 YEAR SUMMARY 1991 1992 1993 1994 S 4 8 3 1 5 2 ,817,C64 ,943,996 ,4C1,334 , 286,325 79,300 ,466,400 , 577,886 150,000 132,000 $ 2,330,286 6,863,552 1,825,000 954,267 50,000 1,682,400 2,083,136 150,000 0 S 940,219 8,332,048 3,162,500 842,273 50,000 2,851,200 1 860 456 150,000 0 $ 549,219 S 2,847,197 3,049,000 527,997 50,000 0 1,896,016 150,000 0 995,569 S 4,299,299 2,2'8,000 1,08',746 50,000 0 1,879,'76 '50,000 0 TOTA. 9 632 357 3',286,792 3,655,834 4,692,638 279,300 10,707,077 10,296,670 750,000 132,007 $ 26,854,305 515,938,641 $18,188,696 S 9,069,429 $10,673,793 $ 80,724,861 1: CAPITAL IMPROVEMENT PROJECTS 1990-1994 SALES TAX FUNDING School Shop 1.29% Water & Sewer 23.08% PROJECTS GENERAL WATER 8 SEWER STREET SHOP SCHOOL DISTRICT SANITATION 21.28% 1990 $ 4,788,464 3,600,000 2,504,614 562,500 5,466,400 750,000 CAPITAL IMPROVEMENT PROJECTS SALES TAX FUNDING 5 YEAR SUMMARY 1991 S 2,211,376 4,200,000 1,825,000 0 1,682,400 275,000 1992 $ 901,309 2,300,000 3,162,500 0 2,851,200 0 1993 S 510,309 0 3,049,000 0 0 0 1994 $ 902,159 0 2,218,000 0 0 0 TOTAL S 9,313,617 10,100,000 12,759,114 562,500 10,000,000 1,025,000 $17,671,978 110,193,776 S 9,215,009 S 3,559,309 $ 3,120,159 143,760,231 saassx aaaa IIiaaaazzzsS saaaaaaazaa 12 1 • CHANGES TO THE PROPOSED 1990 CIP Move the Traffic Signal/Township to Sales Fund Funding - $19,455 - 1990. 2. Move the Replacement Pistols to Sales Tax Funding - $15,000 - 1990. Tax from General from General Fund 3. Move the Software Conversion to Sales Tax fron General Fund Funding and combine with the system upgrade to call Computer System Conversion and Upgrade - $75,000 - 1990. (New totals for all years). 4. Move Computer Upgrade to Sales Tax from General Fund Funding and combine with the Software Conversion to call Computer System Conversion and Upgrade - $72,000 - 1990 - 1994. (New totals for all years). 5. Change the 3rd floor copier from $53,000 to $14,600 for 1990. This makes it a lease instead of a purchase. 6. Move Recycling/Transfer Center forward one year - in Sales Tax. 7 Add Garland Street Water Improvements - $28,000 - 1990. 8 Add North College/Hillcrest Water Improvements - $19,000 1990. 9. Add 10. Add 11. Add 12. Add 13. Add Mission Blvd. Water Improvements - $55,000 - 1990. Happy Hollow Water Improvements - $41,000 - 1990. South Mountain Water Improvements - $25,000 - 1990. Joyce Street Water Improvements - $75,000 - 1990. Van Asche Street Water Improvements - $197,000 - 1990. 14. Add Water Improvements - Storage Tank Telemetry - $41,000 1990 MEM 15. Add Sewer Improvements - Manhole I&I Sealing Machine - $28,000 - 1990. 16. Add Sewer Improvements - Manhole Rehabilitation 1990. 17. Add Sewer Improvements - Lift Station 1990. 18. Add Sewer Improvements - Permanent increased from $100,000 to $600,000 - 1990. - $250,000 - Telemetry - $150,000 - Sewer Flow Monitoring 13 19. Delete Hwy 16 East Reinforcements defined by above line replacement additions - $381,000 - 1990. 20. Delete Line Replacements As per Water Study defined by above line replacement additions - $100,000 - 1990. (Leave other years.) 21. Change title on Airport Grant Matches to 5%-10% instead of 10%. 22. Change wording of I -Park Spec Building to Economic Development Leverage Funding. 23. Add CEMS capital funding - $60,000 - 1990. 24. Move the Fire Rescue Truck from 1992 to 1991 - $80,000. 25. Add Street Improvements Willoughby - Hwy 156 to Hwy 71B - $200,000 (City Portion of State Project) - 1990. 26. Move portion of 36 Inch Parallel Line from Sales Tax funding to Water and Sewer fund - $1,900,000 - 1992. 27. Move Sewer Rehabilitation from Sales Tax funding to Water and Sewer fund - $1,700,000 - 1992; $2,000,000 - 1993; $1,400,000 1994. 14