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HomeMy WebLinkAbout34-90 RESOLUTION1 • PESOLIITTON NO. 34-90 A RESOLUTION APPROVING A CONTRACT £ETWEEN CBAFTON, TULL ft ASSOCIATES AND THE C:T'i OF FAYETTEVILLE FOR RENOVATION OF THE YOUTH CENTER SWIMMING POOL. RE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF VAYETTEVTLLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to execute a contract between Crafton. Tull Et Associates and the City of Fayetteville for the renovation of the Youth Center swimming pool. A copy of the contract authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 6th day of March , :990 ATTEST: hf By: ��i City C 4/. l ,APPROVED: Bv: Mayor • ADDENDUM TO THE AGREEMENT BETWEEN OWNER AND ARCHITECT Addendum made as of the 6th Day of March in the Year of Nineteen Hundred Ninety in reference to the agreement between the Owner: and the Architect: The City of Fayetteville City Administration Building 113 West Mountain St. Fayetteville, Arkansas 72701 Crafton, Tull & Associates, Inc. Architects and Engineers P. 0. Drawer 549 / 2800 N. 2nd St. Rogers, Arkansas 72757-0549 dated the 27th day of June in 1989, for the following project: Renovations to: The Fayetteville Youth Center Pool California Road Fayetteville, Arkansas CTA Project No. 89111.00 This Addendum, when executed, forms part os the original Agreement and alters the original Agreement as specified herein. In reference to ARTICLE II - BASIS OF COMPENSATION, Paragraph 11.2.1, and more specifically to Exhibit "B" cited there; Phases 1 and 2 specified there have been completed and submitted to the Owner as Fayetteville Youth Center Indoor Pool Facility - Part One, "Report on Existing Conditions", dated 18 August 1989; and Part Two, "Estimate Of Probable Construction Costs", dated 8 September 1989. On the basis of these Reports, the Revised Cope of Work Proposal as approved by the Youth Center Board and City Parks Commission on January 15, 1990 (Exhibit "D" attached), and in accordance with our statements listed under Phase 2, Page B/2 of Exhibit "B", we have established a new fee proposal for architectural services as outlined for Part 1 - Phase 3, Part II and Part III of this project. BASIS OF COMPENSATION: PART 1 - PHASE 3 Preparation of Construction Documents for demolition, renovation and additions suitable for bidding and based on the Scope of Work outlined on Exhibit "D" $ 39,100.00 PART 2 Bidding and Negotiation and recommendations for awarding contracts $ 3,500.00 PART 3 Construction Management of the project outlined; to include site observations (estimated at two observations per week for 18 weeks), Field Reports, Shop Drawings and approvals. See Article 2.6, AIA Document B141 $ 12,000.00 Total fee for Basic Services $ 54,600.00 In reference to Article II, Paragraph 11.3.1., ADDITIONAL SERVICES Record "As -Built" mylar documents charged hourly (see Exhibit "C") with maximum limit of $ 5,000.00 This Addendum to the Agreement is hereby accepted as modifying the original Agreement as stated. OWNER ARCHITECT fraarefa "Ptirter6- David C. Swearingen, AIA, Vice -President Title 1 • EXHIBIT "D" REVISED SCOPE OF WORK OUTLINE AS PROPOSED BY FAYETTEVILLE PARKS COMMISSION AND THE FAYETTEVILLE YOUTH CENTER BOARD 15 JANUARY 90 1) Structural Repairs: Demolition (Less Asbestos Removal) Roof Structural Repair Building Repair 6 Renovation 2) HVAC Replacement (Including Dehumidify) 3) Electrical Replacement 4) Pool Filter System (Replacement 5) Addition of Dressing Rooms; New Construction Equipment (Lockers, Benches, Etc.) Existing Building Tie -In 6) PVC Matting (Not Recommended): New Concrete Slab Around Pool 1 x 1 Ceramic Tile Around Pool 7) Underwater Lights 8) Starting Platforms 6 Diving Board Sub -Total ADDITIONAL WORK: (As Determined By Client) 9) Handicap Lift or Ramp for Pool 10) "Delifol" Vinyl Pool Liner Construction Direct Cost Soils Testing General Conditions (Division 1 Costs) Subtotal Inflation (3%) Contractor Overhead and Profit (8%) Project Contingency (10%) 22,000.00 63,000.00 22,840.00 45,000.00 36,000.00 75,000.00 188,600.00 8,200.00 22,840.00 22,500.00 24,750.00 2,800.00 5,500.00 3,000.00 $ 542,030.00 Probable Total Project Cost ADDITIVE ALTERNATE WORK TO BE CONSIDERED: 11) Perimeter Pool Gutter System 12) Steam Room WORK NOT IN CONTRACT: (Owner Provided) Asbestos Removal Boundary and Topo Survey 5,000.00 62,450.00 609,480.00 5,000.00 65,948.00 680,428.00 20,412.00 54,434.00 68,042.00 823,316.00 $ 8,000.00 $ 3,500.00 • • ADDENDUM TO THE AGREEMENT BETWEEN OWNER AND ARCHITECT Addendum made as of the 6th Day of March in the Year of Nineteen Hundred Ninety the Owner: and the Architect: in reference to the agreement between The City of Fayetteville City Administration Building 113 West Mountain St. Fayetteville, Arkansas 72701 Crafton, Tull b Associates, Inc. Architects and Engineers P. 0. Drawer 549 / 2800 N. 2nd St. Rogers, Arkansas 72757-0549 dated the 27th day of June in 1989, for the following project: Renovations to: The Fayetteville Youth Center Pool California Road Fayetteville, Arkansas CTA Project No. 89111.00 This Addendum, when executed, forms part os the original Agreement and alters the original Agreement as specified herein. In reference to ARTICLE II - BASIS OF COMPENSATION, Paragraph 11.2.1, and more specifically to Exhibit "B" cited there; Phases 1 and 2 specified there have been completed and submitted to the Owner as Fayetteville Youth Center Indoor Pool Facility - Part One, "Report on Existing Conditions", dated 18 August 1989; and Part Two, "Estimate Of Probable Construction Costs", dated 8 September 1989. On the basis of these Reports, the Revised Cope of Work Proposal as approved by the Youth Center Board and City Parks Commission on January 15, 1990 (Exhibit "D" attached), and in accordance with our statements listed under Phase 2, Page B/2 of Exhibit "B", we have established a new fee proposal for architectural services as outlined for Part 1 - Phase 3, Part II and Part III of this project. • • BASIS OF COMPENSATION: PART 1 - PHASE 3 • Preparation of Construction Documents for demolition, renovation and additions suitable for bidding and based on the Scope of Work outlined on Exhibit "D" $ 39,100.00 PART 2 Bidding and Negotiation and recommendations for awarding contracts $ 3,500.00 PART 3 Construction Management of the project outlined; to include site observations (estimated at two observations per week for 18 weeks), Field Reports, Shop Drawings and approvals. See Article 2.6, AIA Document B141 $ 12,000.00 Total fee for Basic Services In reference to Article II, Paragraph 11.3.1., ADDITIONAL SERVICES $ 54,600.00 Record "As -Built" mylar documents charged hourly (see Exhibit "C") with maximum limit of $ 5,000.00 This Addendum to the Agreement is hereby accepted as modifying the original Agreement as stated. OWNER °A-nd G(22rosz/ 7ttei ARCHITECT do fiwa. David C. Swearingen, AIA, ice -President Title • EXHIBIT "D" REVISED SCOPE OF WORK OUTLINE AS PROPOSED BY FAYETTEVILLE PARKS COMMISSION AND THE FAYETTEVILLE YOUTH CENTER BOARD 15 JANUARY 90 1) Structural Repairs: Demolition (Less Asbestos Removal) Roof Structural Repair Building Repair & Renovation 2) HVAC Replacement (Including Dehumidify) 3) Electrical Replacement 4) Pool Filter System (Replacement 5) Addition of Dressing Rooms; New Construction Equipment (Lockers, Benches, Etc.) Existing Building Tie -In 6) PVC Matting (Not Recommended): New Concrete Slab Around Pool 1 x 1 Ceramic Tile Around Pool 7) Underwater Lights 8) Starting Platforms & Diving Board Sub -Total ADDITIONAL WORK: (As Determined By Client) 9) Handicap Lift or Ramp for Pool 10) "Delifol" Vinyl Pool Liner Construction Direct Cost Soils Testing General Conditions (Division 1 Costs) Subtotal Inflation (3%) Contractor Overhead and Profit (8%) Project Contingency (10%) 22,000.00 63,000.00 22,840.00 45,000.00 36,000.00 75,000.00 188,600.00 8,200.00 22,840.00 $ 22,500.00 $ 24,750.00 $ 2,800.00 $ 5,500.00 $ 3,000.00 $ 542,030.00 $ 5,000.00 $ 62,450.00 $ 609,480.00 $ 5,000.00 $ 65,948.00 $ 680,428.00 $ 20,412.00 $ 54,434.00 $ 68,042.00 Probable Total Project Cost ADDITIVE ALTERNATE WORK TO BE CONSIDERED: 11) Perimeter Pool Gutter System 12) Steam Room WORK NOT IN CONTRACT: (Owner Provided) Asbestos Removal Boundary and Topo Survey $ 823,316.00 $ 8,000.00 $ 3,500.00 • FAYETTEVILLE' . 114E CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE 2.O1A TO: THRU: FROM: DATE: SUBJ: Fayetteville City Board of Directors Scott C. Linebaugh, Assistant City Manager Bob H. Kelly, Public Works Director 0— March 2, 1990 Youth Center Pool Line Item Review Reauested by the City Dcard At my direction, my requested by the City review was conducted Recreation Division. staff has completed the line item review Board on the Youth Center Pool project. This on Monday, February 26, at the Parks and Those present were: Gary Ryel, Architect for Crafton, Tull, and Associates David Cox, Transportation Manager Don Bunn, City Engineer Dale Clark, Parks and Recreation Director Connie Edmonston, Assistant Parks and Recreation Director Rodney Ramsey, Aquatics Director John McNair, Chairman of Youth Center Facilities Committee The line item review produced a reduction in the estimated construction cost of $55,100.98, with a new estimate of $755,884.40, see Attachment A. The items eliminated were; replacing the brick pilasters around the existing columns ($10,000), architectural finishes in the new dressing rooms, ($840), PVC matting new floor and non skid treatment ($24,000), starting blocks ($5,000), and using a handicapped ramp instead of a handicapped lift ($1,500). The remainder of the reduction is accounted for by percentage reductions of General Conditions, inflation, contractor profit, and project contingency. The details of this review are enclosed as Attachment B. In a strict sense, the project still exceeds the minimum requirements of the applicable building codes. The purpose of building codes is to protect the public's life, health, and welfare in the built environment. For the most part, it does not address the suitability of materials for a given use, other than the effect they might have upon life, health and safety. Thus, the codes do not require such things as paint for walls, floor finishes, ceiling finishes, and low maintenance/long life cycle materials. • • It would be acceptable, by code, to construct wood stud and gypsum board walls in the dressing rooms, but the effects of the wet environment would create an unacceptable maintenance situation. Therefore concrete block walls, are planned. It would be acceptable (by code) to leave these walls unpainted, but again, this is viewed as an unacceptable condition. The greatest cost item currently planned in the project is the $18,200 painting of the pool interior. This is not required by code, but it needs to be done as a maintenance item. Including this item in the construction program, when the pool is closed for construction, is the lease expensive and disruptive way to address this need. It is obvious that the city has not been able to properly maintain the pool structure, and that much greater maintenance costs should have been incurred. The continued deterioration of the structure would require that if the improvements are not made as part of the capital improvements program that the budget for maintenance of this structure would need to be expanded several times over. In the planning and review process the annual maintenance requirements of the proposal from the architect has been considered, and a balance of the maintenance costs with the initial costs has been made. During the line item review, each item was scrutinized for its requirement by code or for practical reasons. This review is listed in Attachment B. A comparison of needs cited in the Northwest Engineers Study and the Crafton, Tull and Associates study is contained in Attachment C. David Cox, Transportation Manager, had a discussion with Director Green regarding his particular concerns. His three concerns addressed the need to include starting blocks; the type of ceiling that was planned for the building, and whether it would prevent corrosion from moisture condensation; and the need for new non skid ceramic tile around the pool. Each of these items was addressed in the line item review. As mentioned above the starting blocks and new tile around the pool have been eliminated. The planned ceiling is to be built of insulated panels mounted on painted purlins, the roof deck will be of galvanized steel. This is a system that has been developed specifically for pool construction, and presents a vapor barrier which would significantly reduce any potential condensation on the underside of the roof deck. To complete isolate the roof deck from any potential condensation would require a suspended ceiling, and a seamless membrane to be installed between the roof deck and the ceiling. It was the opinion of the architect that the cost of this system would be significantly greater than the currently planned ceiling. 2.01E ; • Regarding any further reductions in the scope of this project, it is the opinion of the architect and my staff that the line items now planned for this project cannot be reduced any further. Refer to Attachment D. Of course when the project is bid, individual line item costs may be less than anticipated. On the remaining question of the location of the dressing room expansion, reference is made to Attachment E. My staff is prepared to further present this issue at the board meeting if the board desires. DSC/dsc attachments cc: Dale Clark, Don Bunn 2.O1C • • • • • • • • ATTACHMENT A - Line Item Costs of Youth Center Pool Project WORK NORTHWEST Structural repairs Demolition Architectural HVAC Repairs Lighting Electrical repairs Filtering System repair Renovation Dressing Rooms New Dressing Rooms Equipment Architectural Non skid flooring PVC Matting New Floor Non skid treatment Underwater Lights Platforms Diving Boards 104000.00 72500.00 26300.00 29500.00 5000.00 15400.00 500.00 8600.00 CTA 63000.00 22000.00 12840.00 45000.00 36000.00 75000.00 188600.00 8200.00 22000.00 O .00 O .00 2800.00 3500.00 Subtotal Additional Work Handicapped Ramp Paint Pool Interior 261800.00 478940.00 3500.00 18200.00 Direct Construction Cost Soils Testing General Conditions Subtotal Inflation (3%) Contractor Profit (8%) Project Contingency (10%) Total Construction Cost 261800.00 261800.00 261800.00 500640.00 5000.00 50000.00 555640.00 16669.20 44451.20 55564.00 672324.40 Work Not In Contract Asbestos Removal Site Survey Architects Fees Paid to date Revised fee for Construction Documents Bidding and Construction Management As builts Total Project Cost 8000.00 3500.00 12460.00 54600.00 5000.00 755884.40 CIP Budget Difference 867500.00 111615.60 2.010; • • • • • • ATTACHMENT B - Line Item Review of Youth Center Pool 1. Structural Repairs ($63,000) - the existing roof will be replaced with new purlins, bracing, and standing seam metal roof. The metal roof would be painted to prevent corrosion. Both the Northwest study and the CTA study listed these items. Demolition ($22,000) - this item covers the removal of the existing roof, metal deck, and purlins. Architectural ($12,840) - this covers repairs required to the exterior of the building including cleaning, repainting, lintel repair and tuckpointing of brick. Replacing the brick pilasters around the columns has been eliminated from this area resulting in a $10,000 reduction. The exterior surface of the columns will be painted. This will result in a higher maintenance cost of these items. The combined cost of Structural Repairs, Demolition and Architectural work is $97,840. 2. HVAC Repairs ($45,000) - the HVAC system is over twenty five years old and is not operating now. Both studies called for a replacement of the HVAC system. Sheet metal box ducts will be fabricated locally. This is the least expensive duct system available. As per the Arkansas Department of Health (ADH) Rules and Regulations for Swimming Pools, Section V. Paragraph E. Ventilation and lighting which states:"A11 indoor pool enclosures must be properly vented to prevent the accumulation of moisture" ventilation and a dehumidifier is included in this project. 3. Lighting Electrical Repairs (36,000) - There is currently a variety of different fixtures used in the building. Most are in need of repair, and in some cases the fixture is hanging by the electrical connections. Conduit throughout the building is corroded and needs to be replaced. The current light fixtures do not meet the code requirements for 20 lamp lumens per square foot of light area. (ADH V. E) All planned light fixtures will produce only the minimum lighting levels required by code. 4. Filtering System Repair ($75,000) - The existing system is antiquated and does not meet the provisions of ADH Section VI. RECIRCULATION SYSTEM AND APPURTENANCE. Three types of filtering systems have been evaluated, an ozone system, an ionization system, and a two stage, low rate, sand filter system. The planned two stage, low rate, sand filter system is 10-12 thousand dollars less than any other system. 2.01E. • • • • • • • ATTACHMENT B - Line Item Review of Youth Center Pool (cont) 5. New Dressing Rooms ($188,600) - US Dept of Health and Human Services Code for Swimming Pools defines the capacity of the Youth Center Pool as 284 persons. ADH Section VII. BATHER PREPARATION FACILITIES AND APPURTENANCES Paragraphs B and C. List minimum requirements of lavatories, water closets, urinals and showers. The planned level of 5 showers, 3 WCs for women, 2 WCs for men, 2 urinals for men, and three lavatories each, is the minimum required by the code. The changing areas have been planned to allow 50 linear feet of locker space and appropriate area for benches. This item includes the cost of the structure to contain the dressing rooms. Equipment ($8,200) - New lockers and extruded aluminum changing benches for each dressing room. Architectural ($22,000) - This item includes painted walls, ceiling tiles, plumbing fixtures, lighting fixtures, and a non skid floor finish. After close scrutiny is was reduced by $840. Painted walls, ceiling tiles, a non skid floor, and lighting fixtures are not required by code, but it is felt that unpainted concrete block walls, no ceiling, bare light bulbs, and unpainted concrete floors would be unacceptable. 6. PVC Matting New Floor (eliminated) - After reevaluating the existing floor around the floor it was determined that it did not absolutely have to be replaced. This eliminated $22,500. Non skid treatment (eliminated) - This treatment was planned for the new floor. This eliminated $1,500. 7. Underwater Lights ($2,800) - ADH Section V. E. Requires underwater lights provide 10 lamp lumens per square foot of water surface. The present underwater lights are inoperable and are planned to be replaced. 8. Platforms Diving Boards ($3,500) - Platforms, diving boards, and starting blocks are not required by code, but are necessary for the pool activities. After further evaluation it was determined that the existing starting blocks could be retained, but the diving platform was found to be unsafe. This eliminated $5,000. 9. Handicapped Ramp ($3,500) - A portable handicapped ramp was selected instead of a handicapped lift. This eliminated $1,500. 10. Paint Pool Interior ($18,200) - This is not required by code, but as a practical matter, it needs to be done. Completing this work during the pool building renovation will result in a pool that is brought up to the same level of the building. 2.01F • • • • ATTACHMENT C - Difference In Needs Between Northwest Engineers Study and CTA Study 1. Needs listed in both Northwest Engineers Study and Crafton, Tull Study: Structural repairs, HVAC repairs, lighting repairs, electrical repairs, filtering system repairs, underwater lights, platforms and diving boards. 2. Needs listed in Northwest Engineers Study not listed in Crafton, Tull Study: Renovation of dressing rooms, non skid flooring. 3. Needs listed in Crafton, Tull Study not listed in Northwest Engineers Study: New dressing rooms, equipment, architectural finishes, *PVC matting new floor with non skid treatment, *handicapped lift, paint pool interior, soils testing, general conditions, inflation, contractor profit, project contingency, asbestos removal, site survey, architects fees, and as built drawings. * modified after line item review (see above). 2.01G • • Principals Everett L Balk, P.E. Bob H. Crofton, P.E. Thomas E. Hopper, P.E. R.E. Reece, P.E. rowan= D Lemuel H. Tull, P.E. February 27, 1990 Mr. David Cox, Transportation Director The City of Fayetteville 113 W. Mountain Fayetteville, AR 72701 Crafton, Tull & Associates, Inc. Architects & Engineers RE: Youth Center Pool CTA Project No. 89111.00 Dear David: Associates Danny L. Brown, P.E. James L. ' Jim" Burke, P.E. D.E. "Chappie" Chapman, P.E. Jim Kooistra, A.IA. Rick G. Rose, R.LS. Gary Wain Rye!, A.I.A. James P. Swearingen, A.I.A As requested yesterday, I have reviewed the probable cost opinions in a couple of areas and, as I reported to you on the phone, I believe we can reduce the total project cost to $755,884. I don't feel that, at this preliminary point in the project, we can go any lower and retain a satisfactory project. I would also like to emphasize the preliminary form of this opinion of probable costs. Many assumptions are made to compile these figures and they will be revised HE or down as Construction Documents are developed. Also, as requested, I checked into alternate sanitation systems for the pool water equipment. I polled two pool equipment companies with national reputation and who sell and service all the types of equipment mentioned. Generally, the consensus of opinion was as follows: Ozone Water Treatment Initial Cost - Additional $15,000 Operating Cost - Lower than chlorine Maintenance Cost - Higher than chlorine Note: Still must use chlorine to meet Health Department (10% of usuel amount) P. 0. Drawer 549 / 2800 North 2nd Street / Rogers, Arkansas 72757-0549 / (501) 636-4838 / FAX (501) 631-6224 2.0111, 1 • • • Altee*MONIC D David Cox FebARMUIQj Page - 2 - Ionization Water Treatment Initial Cost - Additional $10,000 t: $12,000 Operating Cost - Lower than chlorine Maintenance Cost - Highest of any system (Highly corrosive) Note: Still must use chlorine to meet Health Department (5-lO% of usual amount) Chlorine Water Treatment Initial Cost - $75,000 (lowest of three) Operating cost - Highest of three Maintenance Cost - Lowest of three Note: Draw backs to chlorine - High cost, "Burning", etc. Our recommendation of the basic 2 -stage sand filter and chlorine water treatment remains our choice. One other point I would like to address is additional fees. We did not anticipate the large number of meetings that have occurred in getting this through the City. I propose that, if the project is not approved by the City at this point, we must request additional fees for continued meetings. To date, the extra time spent on this Phase cuts into our allotment for design time which in turn hinders our abilities in that respect. We cannot afford to limit our design time any further and feel it's our responsibility to the City of Fayetteville to provide the best service. Therefore, if the project is not approved by the next City Council submission, we will revise our fee proposal accordingly. Here's hoping we can wrap this up and get down to design .... I'm ready to go! Thanks for your help, David! Sincerely, CRAFTON, TULL & ASSOCIATES, INC. Gary W. Ryel, A.I.A. GWR/sc 2.01I • • PdrIODaia Eisen L. Banc, P.E. Bob H. Crehon, P.E. Thomas E. Hopper, P.E. R.E. Reece, P.E. David Swearingen, A.IA. Lemuel H. Tull, P.E. February 28, 1990 Mr. David Cox, Transportation Director The City of Fayetteville 113 W. Mountain Fayetteville, AR 72701 Crafton, Tull & Associates, Inc. Architects & Engineers Associates Danny L Brown, P.E. James L ' Jim" Burke, P.E. D.E. "Choppily" Chapman, P.E. Jim Kooistra, MA Rick G. Rose, R.LS. Gary Wain Rye!, A.I.A. James P. Swearingen, A.I.A. RE: Youth Center Pool CTA Project No. 89111.00 Dear David: As you requested on the phone a few minutes ago, I will address once more the issue of locating the Dressing Room Addition. If I might ask, please refer to the photographs in part One of our Report to the City and, in particular, to Figure 3, page 6 and to Figure 4, page 8. Generally speaking, the Dressing Rooms should be at the same level at the pool, and footings for structural bearing must be well founded in the natural grade. Thus, the closer the natural grade is to the pool level, the shorter (and less expensive) the foundation wall. Keeping this in mind, the north (Figure 5, page 8) and the east sides are obviously better choices. In addition, the south side is hampered by the proximity (16 feet) of the existing street and underground utilities. The west side, above the High School Dressing Room, was considered, but the existing structure was likely not designed for a second floor load and verification of that would be difficult and expensive. It is our opinion then, that the north and east sides are the best viable options. Also, the east side offers distance advantages considering the location of parking, interior traffic flow, staff supervision, and re -use of existing mechanical equipment spaces. If I may be of further assistance, please call. GRAFTON, TULL 6 ASSOCIATES, INC. Gary W. Rye1 .A. GWR/sc P. 0. Drawer 549 / 2800 North 2nd Street / Rogers, Arkansas 72757-0549 / (501) 636-4838 / FAX (501) 631-6224 2.01J