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HomeMy WebLinkAbout147-90 RESOLUTIONE RESOLUTION NO. 147=90 A RESOLUTION AUTHORIZING MCGOODWIN, WILLIAMS & YATES TO PROCEED WITH PHASE III OF THE WHITE RIVER WATERSHED•SEWER SYSTEM. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Board of Directors hereby authorized McGoodwin, Williams & Yates to proceed with Phase III of the White River Watershed Sewer System at a cost of $293,500.00. PASSED AND APPROVED this 2nd day of October , 1990. r ATTEST: f.. i APPROVED: Mayor FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Fayetteville Board of Directors THRU: Scott Linebaugh, City Manager��L� FROM: John Merrell, Planning Management Director DATE: September 14, 1990 SUBJECT: Authorization to Start Phase 3 Sewer System Study, White River Watershed McGoodwin, Williams, and Yates McGoodwin, Williams, and Yates began the study of the part of Fayetteville's sewer system within the White River watershed in August of 1989. The study was divided into three phases. Phase 1 involved physical inspections of the sewer system, dry weather monitoring, smoke testing, and some televising. That phase was completed in January of this year. The cost of Phase 1 was approximately $230,000.00. The Board of Directors authorized the beginning of the Phase 2 work in the fall of 1989. Phase 2 was the wet weather monitoring part of the project. The authorization to begin Phase 2 was asked for early in the project so that we could do the wet weather monitoring in the fall if the rains were sufficient. As it turned out it was not wet enough last fall to do any of the wet weather monitoring, and the actual monitoring took place in April and May of 1990. The Phase 2 report containing the results of the monitoring has now been submitted to the City by McGoodwin, Williams, and Yates. The cost of Phase 2 was approximately $115,000.00. Phase 3 of the study consists of further detailed investigations of the sewer system based on the results of the first two phases of the work. The work includes further physical inspections, additional smoke testing and additional televising. The scope and cost of Phase 3 as given in the Engineering Contract with McGoodwin, Williams, and Yates was an estimate based on the amount of work that might be expected as a result of Phases 1 and 2. Based on the actual results of the first two phases of the work, McGoodwin is recommending that the scope of the Phase 3 work be expanded to include work in addition to the original estimates. The contract calls for the Phase 3 work to cost $293,500.00. McGoodwin is recommending additional work that would increase that figure by an estimated $120,000.00. The schedule tktat had been worked out with McGoodwin called for Phase 3 to be completed and a final report to be submitted to the City by December 31, 1990. The additional work as recommended by McGoodwin will require a modification of that schedule. It is estimated that if all of the additional work was done,the date for a final report would be April 1, 1991. It is the recommendation of the Staff that McGoodwin, Williams, and Yates be authorized to begin the Phase 3 work immediately, but only to the funding level given in the original contract ($293,500.00). That would let them begin work in some of the critical areas. We would then propose that the Staff work with McGoodwin to develop more precisely the scope and cost involved in any additional work and to develop a schedule which would be acceptable to the City and to the EPA. The Staff would at some later time bring a recommendation to the Board on any increased funding and schedule modifications. The projects that result from this study will be eligible for low interest loans from the Arkansas Department of Pollution Control and Ecology Loan Program. MICROFILMED 'V AGREEMENT FOR ENGINEERING SERVICES SEWER SYSTEM STUDY WHITE RIVER WATERSHED THIS AGREEMENT, entered into this / v day of • / , 1989, by and between the City of Fayetteville, Arkansas, hereinaf`/- r ferred to as the "Owner," and the engineering firm of McGoodwin, Willia s and Yates, Inc., of Fayetteville, Arkansas, hereinafter referred to as the "Engineer," WITNESSETH THAT: WHEREAS, the Owner has been experiencing overflows and bypasses from its sanitary sewage collection system; and WHEREAS, the Owner has requested proposals from qualified engineering firms for the performance of a sewer system study to be used as a master plan for future rehabilitation work in the city; and WHEREAS, based on proposals received, the Engineer was deemed to be the best qualified to perform such a study; and WHEREAS, the Owner desires to employ the Engineer to perform this work; NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained, the Owner and the Engineer, the parties hereto, stipulate and agree that the Owner does hereby employ the Engineer to perform the required engineering services as hereinafter set out and the Engineer agrees to provide said services. Section I. Scope of Services The Engineer shall provide at his own expense a suitable engineering staff to perform the necessary studies and evaluations and to report his findings and recommendations to the Owner. It is understood and hereby agreed that the Engineer will employ two subcontractors on this project to assist with flow monitoring and field investigation services. These firms are ADS Services, Inc., of Huntsville, Alabama (flow monitoring) and Southeast Environmental Services, Inc., of Murfreesboro, Tennessee (field investigation services). The Sewer System Study will be completed in accordance with the "Plan of Study" included herein as Appendix "A." Section II. Payment In consideration of the performance of the foregoing services by the Engineer, the Owner shall compensate the Engineer on the basis of lump sum and unit prices as set out below: Phase 1 1. Mobilization by Subconsultants (Lump Sum) $11,000 2. Installation and Calibration of Flow Monitoring Stations (20 @ $500.00 per site) 10,000 3. Operation, Maintenance, and Data Collection of Flow Monitoring Stations (20 at $21.00 per site per day x 14 days) 5,880 4. Installation, Maintenance and Data Collection of Rain Gauges (6 @ $15.00 per site x 14 days) 1,260 5. Demobilization of Flow Monitoring Installations (Lump Sum) 1,000 6. Manhole Inspection (500 @ $50.00) 25,000 7. Smoke Testing (250,000 L.F. @ 15t/ft.) 37,500 8. Dye and/or Flooding Test (50 @ $120.00) 6;000 9. Normal Line Cleaning (30,000 L.F. @ 75t/ft.) 22,500 10. Heavy Line Cleaning (1,000 L.F. @ $2.50/ft.) 2,500 11. Root Removal (1,000 L.F. @ $2.00/ft.) 2,000 12. T. V. Inspection (30,000 L.F. @ 75t/ft.) 22,500 13. Manhole Exposure, if required (50 @ $25.00) 1,250 14. Field Engineering and Supervision (Lump Sum) $61,000 15. Engineering Review, Analysis of Data, and Report Preparation (Lump Sum) 22,000 Subtotal Phase 1 Estimated Costs $231,390 2 Phase 2 1. Mobilization by- Subtonsultants (Lump Sum) $ 4,000 2. Installation and Calibration of Flow Monitoring Stations (20 @ $400.00 per site) 8,000 3. Operation, Maintenance and Data Collection of Flow Monitoring Stations (20 @ $19.00 per site per day x 45 days) 17,100 4. Installation, Maintenance and Data Collection of Rain Gauges (6 @ $14.00 per site per day x 45 days) Demobilization of Flow Monitoring Installations (Lump Sum) Hydraulic Modeling of Key Lines and Interceptors (Lump Sum) 7. Field Engineering and Supervision (Lump Sum) 3,780 1,000 42,000 19,000 8. Engineering Review, Analysis of Data, and Report Preparation (Lump Sum) 20,000 • Subtotal Phase 2 Estimated Costs $114,880 Phase 3 1. Mobilization by Subconsultants (Lump Sum) $ 2,000 2. Manhole Inspection (1,000 @ $50.00) 50,000 3. Flow Isolation Readings (500 @ $50.00) 25,000 4. Wet Weather Inspection (40 Subconsultant Crew Hours @ $100.00/hr.) 4,000 5. Dye and Flooding Test (50 @ $120.00) 6,000 6. Smoke Testing (200,000 L.F. @ 15t) 30,000 7. Normal Line Cleaning (50,000 L.F. @ 754/ft.) 37,500 8. Heavy Line Cleaning (1,000 L.F. @ $2.50/ft.) 2,500 9, Root Removal (1,000 L.F. @ $2.00/ft.) $ 2,000 *It is hereby agreed that for the lump sum price set out the amount of hydraulic modeling is limited to 250,000 L.F. Phase 3 (Continued) 10. T. V. Inspection (50,000 L.F. @ 75t/ft.) 11. Field Engineering and Supervision (Lump Sum) 12. Engineering Review, Analysis of Data, and Report Preparation (Lump Sum) 37,500 61,000 36,000 Subtotal Phase 3 Estimated Costs $293,500 Total Estimated Costs $639,770 It is hereby understood and agreed that the quantities given under the unit price items are estimates only. Payment shall be made on the basis of actual number of units completed; consequently, the final costs may vary considerably from those estimated. For any additional work not included under the unit and lump sum prices set out above, compensation to the Engineer shall be based on salary cost times a factor of 2.3, plus reimbursable expenses. Salary cost is defined as the cost of salaries of engineers, draftsmen, stenographers, surveyors, clerks, laborers, etc., for time directly chargeable to the project, plus Social Security contributions, employment compensationinsurance, payroll taxes, medical and insurance benefits, sick leave, vacation, and holiday pay. The reimbursable expenses for which the Engineer will be reimbursed shall include travel expenses when traveling outside Northwest Arkansas in connection with the project, rental expenses for special equipment needed for completion of the work, purchase of material and other expenses directly attributable to the project, including any work performed by subcontractors. The Engineer shall charge the Owner for reimbursable expenses at actual cost plus eight percent (8%). Payment under this agreement shall be made monthly based upon unit prices of work completed plus a pro rata share of lump sum fees based on percentage of work completed as calculated by the Engineer and verified by the Owner. Payment shall be made within 15 days after claim submittal by the Engineer. If any of the work is suspended for an extended period of time or abandoned as a result of orders from the Owner, the Engineer shall be paid for work actually completed; payment to be based insofar as possible upon the unit and lump sum prices established herein. It is hereby understood and agreed that Phases 2 and 3 of the study may be delayed. In this event, the unit and lump sum prices shown above will be valid so long as all work contemplated is completed within 18 months. If the Owner determines to delay the later phases of the work beyond this 18 -month time frame, prices will be subject to renegotiation. Work under Phases 2 and 3 above will not commence until authorized by the Owner. 4 Section III. Responsibilities of the Owner In connection with 'the project, it is hereby agreed that the Owner, without cost to the Engineer, will be responsible for the following: A. Providing all available pertinent information required by the Engineer for conduct of the study, including maps, drawings and specifications and complete water consumption records and sewer system records. B. Providing water from the fire hydrant nearest the line segment being televised or, if necessary, water and a water truck for rainfall simulation tests (flooding) and sewer line cleaning. C. Providing fire department and police department assistance when necessary for public safety. D. Providing access to the site of work with sufficient area for the placement of personnel and equipment, including all rights of way and points of public access. The Engineer will not be responsible for restoration of easements during the course of normal operations unless said damage is the result of negligence on the part of the Engineer. E. Providing a method of transportation and a site for disposal of sand, debris and other material removed when the cleaning of lines is necessary to perform the study. F. Locating and exposing any or all manholes as required to perform the study. This item of work will be completed prior to the initiation of the physical survey by the Engineer. G. Providing all local or city licenses and permits. H. Clearing all blockages which, in the opinion of the Engineer, need to be cleared to continue the study. Blockages, if any, will be reported by the Engineer. I Removing of the device and repairing of the sewer line should the cleaning jet or television camera become lodged due to a blockage in the line. J. Providing any information related to hazards in the wastewater collection of the hazards sufficiently to allow personnel. K. Cleaning debris from sewer lines and flow monitoring. L. the existence of known safety system and clearing the system safe access by the Engineer's manholes when required for Cutting samples and repairing ductile or cast iron pipe as required for inspection purposes. M. Giving thorough consideration to all documents presented by the Engineer and informing the Engineer of all decisions within a reasonable time so as not to delay the work of the Engineer. N. Giving prompt written notice to the Engineer whenever the Owner observes or otherwise becomes aware of events which might substantially alter the Engineer's performance under this agreement. • Section IV. Insurance The Engineer hereby agrees to carry the following insurance with respect to the services he performs for the duration of this agreement: A. Workmen's Compensation B. Public Liability, including Automobile Liability C. Professional Liability. This agreement shall be binding upon the parties hereto, their partners, heirs, successors, administrators and assigns; and neither party shall assign, sublet or transfer his interest in this agreement without the prior written consent of the other party hereto. IN WITNESS WHEREOF, the Owner has caused these presents to be executed in its behalf by its duly authorized representatives, and the said Engineer by its duly authorized representatives, and the parties hereto have set their hands and seals on the date heretofore set out. Attest: a Mc et y, City Attest: • CITY OF FAYETTEVILLE, ARKANSAS iam V: Martin McG00DWIN, WILLIAMS AND YATES, INC. (-pace Ulmer, Vice 6 11ASK-ORDERNO:v7 EENGINEERING`SERVICES SSEWER LINE AND MANHOLE? )REPLACEMENT/RENOVATION MINISYSTEM,5 'W This Task Order is executed pursuant to the Basic Agreement between McCLELLAND CONSULTING ENGINEERS, INC., (ENGINEER) and the CITY OF FAYETTEVILLE, ARKANSAS (OWNER) which was executed on the 6th f t!!!),t-Uary7-19913 Article 1 The OWNER hereby authorizes the ENGINEER to perform all engineering services associated with field surveys and design andconstruction phase functions required to replace a portion of the existing sewage, collection and conveyance system in Minisystem 5, as identified in the Phase III, Volume I report entitled White River Watershed Sewer System Study. dated November, 1990. Approximately 4,950 LF .of sewer line replacement and approximately 48 manhole rehabilitations are involved. Some 30 of these manholes are to be removed from the scope of previously -executed Task Order No. 3 and inserted into the scope of Task Order No. 7. In order to assist the OWNER, the ENGINEER will complete the following tasks under this Task Order: o Evaluation of alternative piping materials. o Field alignment and profile surveys, as required to supplement Record Drawing information. o Detailed design of recommended improvements. o Preparation of Plans and Specifications (construction documents). o Cost estimates. o Coordinate the project with the State Department of Health. o Assist the City in bidding the construction project. o Pre -construction meeting assistance. o Observation of construction for compliance with Plans and Detailed Specifications. o Review of Shop Drawings. o Preparation of Change Orders. o Preparation of Pay Estimates for work completed. o Preparation of Record Drawings. o Final review of work and recommendations for acceptance. Article 2 The compensation for services to be provided in Article 1 is to be based upon the Hourly Rate and Unit Price Schedules attached hereto as Appendix A, with estimated fees as follows: o. Field Surveys and Design Phase o Bidding o Construction Phase Services o Easement Preparation - $11,580 $ 650 $18,500 Hourly Rates The total fee will not exceed $35,000 without the express written consent of the OWNER. It is understood that construction observation services are to be provided on a "full-time" basis, while "critical" work is being performed by the Contractor. The Construction Phase Services fee, above, has been estimated on the basis of providing 400 hours of on-site observation. Article 5 IN WITNESS WHEREOF, the parties hereto subscribe the same in triplicate. ATTEST: TY Fj�CYETTEVILLE, ARKANSAS /� (Name) (Title) 9>42-- day of , 1990. Dated this /44 y 6 C`vGG'c�Jvyt u o� ATTEST: FORM By D CONSUL C (Name) Dated this �. day ENGINEERS, INC. P. 1)1'. (Title) of , 1990. • mi HOURLY RATE SCHEDULE* July 1, 1990 Principal Engineer Project Manager/Senior Engineer Electrical Engineer Mechanical Engineer Structural Engineer Civil Engineer Senior Engineering Technician Construction Observer Chief Draftsman/Designer Senior Draftsman HVAC Designer/Draftsman Junior Draftsman CADD Station Survey Crew (2 -Man) Survey Crew (3 -Man) Soils Lab Supervisor Soils Lab Technician Water Lab Supervisor Water Lab Technician Clerical Support Mileage Travel Expense Appendix A Task Order No. 7 $75.00 $65.00 $60.00 $50.00 $65.00 $45.00 $40.00 $42.50 $45.00 $35.00 $35.00 $22.00 $20.00 $60.00 $75.00 $40.00 $27.00 $38.00 $22.00 $25.00 $ 25/mile At Cost Hourly rates are subject to adjustment on an annual basis, beginning July 1 of the calendar year.