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Home My WebLink About146-90 RESOLUTIONRESOLUTION NO. _146-90 A RESOLUTION AUTHORIZING REIMBURSEMENT OF EXPENSES RELATED TO THE POSITION OF CONSTRUCTION MANAGER FOR THE WALTON ARTS CENTER PROJECT. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Board of Directors hereby authorizes reimbursement of $30,000 (a budgeted item) to cover the city's portion of the expenses associated with the position. of construction manager position for the Walton Arts Center Project. PASSED AND APPROVED this 2nd day of October - "e S -ATTEST: 0 �. By City -Cer A • 9yy/2o-- APPROVED: By:«;42/.2e.o -1(4 Mayor • , 1990. P.O. Box 4223 Fayetteville, AR 72702 • 501-443-9216 6.4t../.11.-- 07. Lcy au" ARTS COUNCIL Gerry Bomolti Sonja Decker D. Andrew Gibbs James Gilbreath • Bernard Madison Frank Sharp ARTS FOUNDATION Janet Elaccus Willard Gatewood Scott Linebaugh Elaine Longer James A. Millar Billie Jo Slur pee TASK FORCE FOR GROWTH Steve Adams Sonja Decker Willard Gatewood Bernard Madison Billie to Starr Alice Walton Ole ADVISORY BOARD Anthony Barnes Marsha Bergant Diane Blair Anne Brown Frank Broyles Denise Campbell Hillary Clinton Or Combs Pat Cooper David Oubbell A.N. Edwards Allison Elston Miriam Enfield William Enfield Denise Georgiou Irma Gift els Dash Goff Dorothy Hanby Bill Harrison Eohnelle Hunt Uvalde Lindsey Clark McClinton Becky McCoy Julie Nash Noel Nash lim Nelson Susan Nelson Mac Nettleship Roy Rud Dan Roebuck Nanning Rose Harry Thomason • lane Tinnin Dick Trammel Carolyn Walton Helen Walton John Womack EXECUTIVE OIAECTOR R Witham Mitchell June 29, 1990 Mr: Bob Kelly 524 N. Sequoyah Drive Fayetteville, AR 72721 Dear Bob: I am pleased that you'll be joining our 'staff and look forward to August 1 when you'll be with us full time. This letter is to confirm for us both that we agree on the terms of your employment. The attached job description will be the basis for our working arrangement. Please note that I have removed from the description the conditions of employment for candidates electing to be independent contractors since that does not apply. Unless you amend and initial changes for my consideration, the following comments and agreements reflect our discussions and expectations: -you will begin work in a part-time capacity (approximately half-time) on July 25, 1990; full time on August 1. Basis of compensation for the part-time portion of your work will be $16.00 per hour. -it is in both of our best interests to make your departure from City Hall a smooth transition; we will, therefore, remain somewhat flexible and willing to support your work in making that transition as painless as possible. -you will at all times represent to the best of your ability the interests of the Arts Center Council. While final inspection remains the responsibility of our architect, you will concern yourself with construction and financial issues about which the Council and I should be informed; and, you will make every effort to inform and assist us in bringing each problem that arises to satisfactory resolution. -you realize that at your salary level, the funds for the position you fill will be exhausted in approximately eighteen months. Furthermore, we have discussed that salary increases during the life of this position are highly unlikely. -as part of this position, you will assist in preparing for moving our office operations to larger quarters. This may include but is not limited to: -plans -construction oversight -actual move -in -bids -funds acquisition -lease arrangements. • MR. BOB KELLY Page 2 - you will as appropriate, assist in research and application of various computer hardware, peripherals and software to help streamline and automate the work of this organization. - you are willing to help with other areas as those needs become evident. - the part-time week (end of July) that you work will focus on reading, creating your own files, studying plans and generally familiarizing yourself with our total project. -you will become an employee of the Arts Center Council with full benefits available to you. - your salary will be. $33,000 annually plus our share of the costs of our benefit programs. - since you asked last Saturday, I've given some thought•' to the value of our retirement plan for persons filling jobs of short duration. Yes, if you request it, we will pay you, as additional, taxable compensation, the same 6% that we would have contributed to your retirement plan. I will be away from the office July 5-31, 1990. During that period, please make an appointment with Peggy Wilkins, our Office Manager for the purpose of completing the paper work for each part of our compendation plan. Compensation information related to your position has been transferred to Peggy. Again, Bob, I look forward to having you on our staff. I know you'l add a lot to our team's ability to complete this pro'ect f• Northwest Arkansas in exemplary fashion. R. Wi li . Mitchell Executive Director attachment I have reviewed this document and its attachment and find the contents to be acceptable. Rob H. Kelly Date TEE ARTS CENTER COUNCIL P.O. Box 3547 Fayetteville, AR 72702 JOB DESCRIPTION TITLE: Construction Manager REPORTS TO: The Arts Center Council through the Executive Director GENERAL POSITION DESCRIPTION: The Construction Manager will fulfill for the Owner Article 4, Section 4.4 (Owner's Responsibilities) of the 1987 Edition of the Standard Form of Agreement Between Owner and Architect and the "General Conitions of the Contract" in AIA document A-201. In part, these read: "The Owner shall designate a representative authorized to act on the Owner's behalf with respect to the Project. The Owner or such authorized representative shall render decisions in a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services." The Construction Manager will fulfill similar duties for the Owner with the General Contractor. The position of Construction Manager for the Arts Center Council in no way alters or supercedes the written requirements for project supervision and inspection by the Architect, the Architectural firm and/or representative(s), the General Contractor, the sub- contractors, or their respective representatives. Neither the Architect nor the General Contractor are third party beneficiaries of this position or contract. SPECIFIC: POSITION DESCRIPTION (INCLUDES BUT IS NOT LIMITED TO:) 1) With the Executive Director, coordinate and facilitate communication between Architect, Owner, and General Contractor: a) review architectural plans, b) inspect construction site and all work in progress on the construction project, c) maintain progress reports (as required), d) review, update and advise Owner, e) exercise any/all rights and responsibilities of Owner under any of the construction contracts, amendments and change orders negotiated., f) review all proposed changes and change orders to the project as recommended by the Architect and recommend appropriate action to Owner on modifications and changes, g) analyze alternative courses of action for unforeseen conditions (work stoppages, materials shortages, etc.) and recommend action to Owner, THE ARTS CENTER COUNCIL CONSTRUCTION MANAGER JOH DESCRIPTION Page 2 h) take action to protect Owner's interests in emergency situations, i) with Architect and General Contractor, inspect completed project and oversee preparation of punch list for finalizing work. 2) Oversee construction budget: a) oversee preparation of detailed financial projection schedule and overall development budget, b) 'use best efforts to recommend and effect cost savings wherever possible, c) maintain budget projections adjusted by each modification approved, d) review and recommend appropriate action on all construction project related payment requests. 3) Manage administration of construction project: a) review paperwork for field changes and take or recommend to Owner. appropriate action, b) review paperwork for change orders and take or recommend to Owner appropriate action, c) attend meetings (including as required, those of the Arts Center Council, the contractor/architect/sub-contractor's construction meetings, etc.) regarding the construction project, its completion, occupancy and related issues, d) submit bi-monthly written reports to Owner to include but not be limited to: -progress on work, - revisions to schedule, - revisions to budget, - other appropriate recommendations, comments and insights, e) coordinate mechanical system tests and start-up schedules, f) accept and review equipment manuals, warranties & guarantees for equipment installed in the project. 4) Other duties as assigned. • THE ARTS CENTER COUNCIL CONSTRUCTION MANAGER JOB DESCRIPTION Page 3 GENERAL INFORMATION The Arts Center Council, acting as agent for the City of Fayetteville and the University of Arkansas, will build and manage the Walton Arts Center. The employee who is responsible for implementing programs, managing staff and resources in order to maximize the positive effects of the Center and to oversee its construction is the Executive Director. The Construction Manager will report to the Arts Center Council through the Executive Director. APPLICATION/SELECTION PROCEDURE: Interested candidates may submit resume and related information to: Bill Mitchell, Executive Director The Arts Center Council P.O. Box 3547 Fayetteville, AR 72702 Applications will be received and processed as confidential materials. Interviews will be scheduled as soon as possible. The'position will remain open until an appropriate candidate is selected. Work will begin as soon as possible after selection. POSITION TERMINATION: Whether the successful applicant is hired as an independent contractor or an employee of the Arts Center. Council, periodic performance reviews (detailed later) will be in effect. The position of Construction Manager is expected to terminate after the duties described herein are complete, work on the construction project is at or near completion and on a date set by the Owner. THE ARTS CENTER COUNCIL CONSTRUCTION MANAGER JOB DESCRIPTION Page 4 Conditions of employment for employees of the Arts Center Council: A Human Resources Manual is being developed. After adoption of those policies, the position of Construction Manager will come under the terms of that plan. Until adoption of the formal policies, the following will apply: Classification: Holidays: Vacation: Sick Leave: Performance Reviews: Full Time/Exempt 8 per year - 1 day/month (Max. accumulation, 12 days) 1 day/month (Max. accumulation, 45 days) 30 days/90 days/ 180 days/1 Yr/annually thereafter The time through the 180 day review is considered a trial period for the employee to demonstrate proper attitudes and abilities for the position. Health/Life/Disability Insurance and a retirement plan as provided other Arts Center Council employees will be made available