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Home My WebLink About140-90 RESOLUTION'Y :, s 1• j Yi -1 RESOLUTION NO. j.Q0-90 A RESOLUTION: AUTHORIZING A CONTRACT TO THOMAS ASSOCIATES FOR MANAGEMENT. TRAINING WORKSHOPS FOR CITY EMPLOYEES WHO HAVE .SUPERVISORY AUTHORITY AND RESPONSIBILITIES. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to execute a contract between the City and Thomas Associates for three, 3 -day management training workshops for all city employees who have supervisory authority and responsibility. A copy of the contract authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 18th day of September APPROVED: APPROVED: By:( -moi Mayor 4;61k.,n r�Is StAT.TEST: J 1990. AGREEMENT This Agreement executed this 'y. day of meati Fayetteville, Arkansas, a municipal corporation, hereinafter Thomas Consulting Group, hereinafter called the "Consultant". , 1990 between the City of called the "City," and The Bo IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, the City and the Consultant hereby agree as follows: 1. The Consultant shall conduct three 3 -day management training workshops for supervisory employees of the City of Fayetteville. Dates for this training have been established as October 29, 30, and 31; November 14, 15 and 16 and November 26, 27 and 28 of 1990. The site of the training is the University of Arkansas Continuing Education Center located in Fayetteville, Arkansas. The classes will commence at 8:00 AM and end at 5:00 PM each day with one hour for lunch. 2. The Consultant shall conduct classroom training following the agenda of topics in the daily schedule attached hereto as Exhibit A. The maximum size of each class shall not exceed 24 participating students. 3. The Consultant shall interview various members of City management throughout the day of September 28, 1990 in order to prepare for and customize training materials for the program. 4. The term of this agreement shall for seventy-five (75) days commencing on the 28th day of September 1990 unless extended by agreement due to circumstances beyond the control of the City or Consultant. 5. For services rendered hereunder, the City shall pay the Consultant the sum of $31,821.00 as detailed in Exhibit B. Payment shall be due and payable immediately upon completion of the training and final report to the City of the results of the organizational climate survey. 6. The Consultant shall at all times be an independent contractor and, shall not be an agent or employee of the City. IN WITNESS WHEREOF, this Agreement executed on the date first above written. .t' 'WA ^y 44% ATTEST:, By .ie '-City ATTEST: By: 9 Mayor CITY OFF FAY EVILLE, ARJ(ANSAS By: (( L or;— a) �0. “.4y 6Ats CJ fjvA[4 By: 07c5 [ fA42. Title: ' —7' CROUP EXHIBIT A Three Day Training Format/Agenda Day 1 (morning) Introduction and Overview Establishing a Learning Environment * Positive expectations * Development of positive mental set for common goals, shared information, participation, and ability to learn useful concepts and new skills Task -Oriented Team Development * Learning activities that demonstrate importance of team concepts • * Advantages of a "win-win" philosophy over "win -lose" * The seven characteristics of a great team: 1. Clear mission, purpose, and goals 2. Roles: defining who does what and how everybody contributes to the mission 3. Communication: shared information 4. Cooperative effort 5. Support and commitment 6. Individual and team competency 7. Winning attitude: positive expectations Day 1 (afternoon) Motivation: Recognizing the Forces That Drive Performance * Basic needs to contribute, participate, be recognized, and "make a difference" * Learning activities to apply motivational principles to daily work situations and people * How to manage for motivation, improve morale, and encourage peak performance Style Awareness: Understanding Self and Others * Assessing your style * Strengths and limitations of each style * Style flexibility: working with different people differently * Creating optimum motivational climates * Understanding and predicting behavior * Styles and effective teams Preparation Activity for Day 2 Page 1 of 3 Day 2 (morning) Developing a Purpose Statement * How the purpose/mission guides goals and activities * The purpose -driven organization * Sharing of purpose statements * Developing goals that support the overall purpose: goal setting Roadblocks to Fulfilling the Mission (Most roadblockswill be accommodated by the later material and future training. Helps identify additional training needs.) Role Clarification: Individuals and Teams * The Johari Window concept * Giving information and getting feedback * Personnel Relation Survey * Role negotiation activity: Improving the two-way communication process Day 2 (afternoon) Shared Information: Communication * Listening before acting * Assertive supervision and delegation * Managing conflict * Win-win problem solving/decision making * Practical application of the communication skills (learning activities including role-play, case study, and self -assessments) Page 2 of 3 Day 3 (morning) Connecting Performance to Mission * Recognizing contributions * Corrective feedback * Matching performance to goals Situational Leadership * "What's a leader to do?" It depends ... on the situation and the readiness level of people * Practical situations and application of the model Day 3 (afternoon) Building Constructive Relationship Between Managers and Supervisors * "What we need from each other in order to be a more effective team" * Action planning: agreements to continue application and a framework for action * Individual and team development of action plans * Closing activity and celebration of the completion of a significant shared learning experience Page 3 of 3 EXHIBIT B FEE SCHEDULE A. Services Presentation fees for Co -facilitators Interview day prior to customizing materials for program $18,000 1,500 Travel expenses 630 Food expenses ($20 per day per presenter) 360 Lodging ($60 per night per presenter) 1.080 Service Subtotal $21,570.00 B. Student training/reference material including course notebook 3,600.00 C. Licensing fees for copyrighted instruments Problem Solving Simulation exercise Style Awareness Profile Personnel Relation Survey Survey of Management Practices Thomas-Kilman Conflict Resolution Scale Situational Leadership Profile Organizational Climate Survey Total Per Participant Sum Total for copyrighted instruments (x 72) D. Film rentals Decision Making & Goal Setting Motivation $ 4.25 10.00 8.50 11.50 10.00 9.00 11.00 $ 64.25 525 525 4,626.00 Thriving on Chaos: The New Environment (Change) 600 Discovering Social Styles 375 Subtotal 2.025.00 Complete Total $31.821.00 • PROJECT TITLE Management Training Workshop PROJECT NO. NA CONTRACT NO. NA CONSULTANT Bo Thomas Consulting Group • The following changes are hereby made to the Contract Documents: CHANGE ORDER CONTRACT DATE 10-4 90 One additional management training workshop and a management feedback and recommendation session... Justification: ..L - txtena tne•-training to z4 aaditionaiempioyees.and provide management LJ with a formal evaluation of the results of the training and future planning data. CHANGE TO CONTRACT PRICE Original Contract Price: $ 31 , 821 . 00 Current contract price, as adjusted by previous change orders: $ 11 , 821 00 The Contract Price due to this Change Order will be [increased] [. by $ 9 , 966.00 The new Contract Price due to this Change Order will be: $ 41 , 787.00 CHANGE TO CONTRACT TIME The Contract Time will be [increased] [deemed] by calendar days. The date for completion of all work under the contract will be 2-6-91 To be effective, this order must be approved by the Owner if it changes the scope or objective of the project, or as may otherwise be required under the terms of the Supplementary General Conditions of the Contract. Requested by Recommended by, Ordered by Accepted by Wiley -Fisk O ~A�rna-�/ A, Con .' ate VV4m vele diee date date date PROJECT TITLE Management Training Workshop PROJECT NO. NA CONTRACT NO. NA (CONSULTANT Bo Thomas Consulting Group The following changes are hereby made to the Contract Documents: CHANGE ORDER CONTRACT DATE 10-4 90 One additional management training workshop and a management feedback and recommendation session. Justification: ---Extend tffe"trainrig-to 24 addYtional- employees and provide management _ � "'-- with a formal evaluation of the results of the training and future planning data. CHANGE TO CONTRACT PRICE Original Contract Price: $ 31,821.00 Current contract price, as adjusted by previous change orders- $ t l , 821.00 The Contract Price due to this Change Order will be [increased] [a^ -^^^^al by $ 9,966.00 The new Contract Price due to this Change Order will be: $ 41,787.00 CHANGE TO CONTRACT TIME The Contract Time will be [increased] [deeseeeed] by 31/2 calendar days. The date for completion of all work under the contractwill be 2-6-91 Approvals Required: To be effective, this order must be approved by the Owner if it changes the scope or objective of the project, or as may otherwise be required under the terms of the Supplementary General Conditions of the Contract. Requested by Recommended by %, date ��,y Ordered by lirrwlr��r't date Accepted by //- � date Wiley -Fisk F. c,&2 lydate