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Home My WebLink About113-90 RESOLUTIONRESOLUTION NO. 113-90 i e A .RESOLUTION AUTHORIZING AN AMENDMENT TO THE CONTRACT WITH BLACK & VEATCH ENGINEERS AND APPROVAL OF A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to execute a contract amendment with Black & Veatch Engineers to develop charges for water service to the - Wheeler Water Service. A copy of the amendment authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. Section 2. That the Board of Directors hereby approves the budget adjustment in the amount of $4,000.00. A copy of the budget adjustment authorized for execution hereby is attached hereto marked Exhibit "B" and made a part hereof. PASSED AND APPROVED this 17th day of July „ATTEST:nTra 0 :City-C1rfc N S may.`.. - ^ �'•: etr;re4-,..4.et 4 3 APPROVED: , 1990. BLACK &VEATCH 8400 Ward Parkway, 0. Box No. 8405, Kan as City, Missouri 64114, (913 339-2000 June 14, 1990 Mr. Don Bunn City of Fayetteville 113 West Mountain Fayetteville, Arkansas 62701 Dear Mr. Bunn: The City of Fayetteville has requested that Black & Veatch develop charges for water service to be provided to the Wheeler Water Service Area. Since development of charges to the Wheeler Water Service Area is beyond the Scope of Services for the Water and Sewer Rate Study agreed upon in our letter of September 27, 1989, it is proposed that the agree- ment be amended to include the following additional work by Black & Veatch. It is anticipated that the additional work will include: 1. Review of agreements between the City of Fayetteville and the Wheeler Water Service Area related to provision of water service by the City to the Wheeler Water Service Area. 2. Review of debt service requirements related to the cost of constructing water system facilities in the Wheeler Water Service Area. 3. .Review of available information regarding the number of customers and the volume of water to be supplied in the Wheeler Water Service Area. 4. Development of a charge for water service to the Wheeler Water Service Area which will recover the costs of delivering water to the Area and retiring the debt associated with construction of the water system facilities in the Wheeler Water Service Area. Provide a letter report summarizing the results of the analyses and including a schedule of charges for water service to the Wheeler Water Service Area. 1 ;It is proposed that the basis of charges for the above outlined services ,be as stated in our September 27, 1989, agreement and restated below: EXHIBIT A: ID 'BLACK & VEATCH Mr. Don Bunn Project Manager Assistant Project Manager Project Staff Technical Support Stenographic Page 2 June 14, 1990 Hourly Billing Rate_ $/Hour 95.00 80.00 65.00 50.00 30.00 Plus direct out-of-pocket expenses. It is our understanding that the terms of service to the Wheeler Water Service Area will be similar to those for the Growth Area. It is there- fore anticipated that the schedule of charges applicable to the Wheeler Water Service Area will be those charges applicable to the Growth Area plus the amount necessary to retire the debt service to be incurred. Based upon this understanding, we anticipate the additional work can be accomplished in six man -days at a maximum fee not to exceed $4,000. If this letter serves as a satisfactory basis for amendment of our September 27, 1989 agreement, please acknowledge below and return one executed copy for our records. Please let me know if there are any questions. bp Accept Sty pf,Fayetteville Very truly yours, BLACK & VEATCH Blaine W. Bickel By (J 'Z1- y Title' tMaynr ! 1 a Date. 7/a7/qn [nn H n O CP m m • O N 0." 0 CV3 6 fD m n= H r+n 8 -a -5 0 Ha T a n 0 Qi Z yn1 �H N a Z 'S 10a m O m J o N (D • TP1 rf0 O X fD --I S < 3 S -1• fA H (D n N N N C T 3 C• D SVn 3 S"0 7 T `A (D fD (D n 1/n 0) 0. a c+ m c+ M c+ [D N cG T h tO CD C CO V T n l0 CD h. N n 0 CCD 0> _ <. N O n O. 0 0 T - m m ttnn = 3 3 3 `+r fD 0 A VD oCO N < -0 T O T 0 j s co d O ;II Q • 0 LINO 3SII 3DI3d0 1300118 66'008-1-000-116 N38WfN ZNDODDV Unreserved Fund Balance 311I1 ZN110DDV - IIBIT B T70 d O O N N O c+ C I< so 0 0 0 0 -A n C-11 0 n C m O. a N c< 0 -J o OP 0 7C T Cu c+ = 0.m .cn (D 0 Cu N c+ 0 O m = r+ m T N JOMDS Pup JaflM PROJECT OR ITEM REQUESTED 10 V -5 y 0 m v-+ l9 N n 0 0 N C O n O Z 1 o H c71 Z O 1 H C Z • 3 N o W fD O ri5 -sA n fD N 'NIWOV 8 SNOIIVU3d0 311I1 ZNOODDV NOISIAIO NVUA 1300118 1N3W1NVd30 UnS3f1b3N 31V0 Z Z n NOISVWNOANI INOODDV O t-4 rx, y3C WI Z 0 H ZZ v py Z 10 03 N V IN -YEAR SUPPLEMENTAL BUDGET REQUEST CITY OF FAYETTEVILLE, ARKANSAS BLACK & VEATCH 8400 Ward Parkway, P.O. Box No 8405, Kan as City, Mi souri 64114, (913)339-2000 Mr. Kevin Crosson Administrative Services Director City of Fayetteville 113W. Mountain - FayettevilTe,` Arkansas 72701. Dear Mr. Crosson: August 20, 1990 As a result of our meeting with the wholesale water customers on July 17, 1990, the City has requested additional analyses related to allocation of costs to the wholesale water customers. These additional analyses are outside the scope of work for the water and sewer rate studies as set forth in our contract with -the City dated September 27, 1989. It has been our experience that the City has periodically requested that Black & Veatch respond'to matters related to financing and operation of the water and wastewater utilities, and our efforts in responding to these reports were technically also outside the scope of,,our then existing contract. For these reasons, we'propose that'1B1ack&"Veatch'and'the City of Fayetteville enter into a Continuing Services Agreement for general financial and management consulting services. The proposed Continuing Services Agreement will provide a contractual arrangement which would allow for Black & Veatch to respond to the City's requests for brief analyses, information, or opinions from Black & Veatch. Work conducted by Black & Veatch under the Continuing; Services Agreement will be performed only at the request of the City. The basis of charges -.for._suchservices through ,December_,.31 ,1990jwould.be as. follows:_., .._ .. Hourly Billing Rate Project Manager 95.00 Project Staff 65:00 Technical Support : 50.00 Stenographic -30.00 Plus direct out-oftppcket expensesat`'"cost. I O Z2 -'IO VAWI 'BLACK & V E A TC H Mr. Kevin Crosson Page 2 August 20, 1990 The maximum amount billed under this Continuing Services Agreement shall not exceed $10;000 during calendar year 1990. It is proposed that the agreement be renewed annually to provide for adjustments in hourly billing rates. andthe maximum billing limit. If this proposal is satis- factory, please indicate your approval by signing below and returning 'one copy to me. bp Approved by: Titl Date Very truly yours, BLACK &'VEATCHT�� 2�t�a�- lam• i��`.."`�` Blaine'W. Bickel 'UNGES `B -z3 -G o (Mr OFILMED 6 tAMENDMENT. TO' �A.__._� NEEMEN- FOR=CONT;NVI.NQ.AsEACICES 1 _. 1 N0. DNE (1) 1,.... _ This is an amendment to the Agreement ivr Continuing Services axCuted on the ,23th_day_e4:Auguit j4 betwacn the City 04 Fayetteville, Arkinsas and .Blaek:L__Ve tch„ ter the Study 04 wholesale. water ratan. --'u AAditiohal services required due lw astented negotiations with the wholesale Mater Customers. Charge nor additional services %shall not exceed 33,344.41. CITY,aeien-rd/ Mayor Date ATTEST City CnIfirktY/ Date CONSULTANT* • J W &ii !itis* O4w 247, Date • 2 RESOLUTION NO. 94-89 A RESOLUTION AUTHORIZING THE AWARD OF AN CONTRACT WITH BLACK & VEATCH FOR A WATER AND SEWER RATE STUDY AND APPROVAL OF A BUDGET ADJUSTMENT. MICR Ori' ,;En BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to execute a contract Black & Veatch for a water and sewer rate study. A copy of the contract authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. Section 2. The Board of Directors hereby approves the budget adjustment of $49,100.00 from the Planning Management Fund Balance attached hereto and made a part hereof. PASSED AND APPROVED this 3rd day of October ATTEST • .`� 'elf'' City Jerk CA�;b ci' ems) APPROVED By:li� .p?l!/ Mayor , 1989. BLACK & VEATCH ENGINEERS -ARCHITECTS TEL. (913) 339-2000 1500 MEADOW LAKE PARKWAY MAILING ADDRESS P.O. BOX NO. 8405 KANSAS CITY. MISSOURI 64114 September 27, 1989 Mr. Don Bunn City of. Fayetteville 113 West Mountain Fayetteville, Arkansas 72701 Dear Mr. Bunn: Black & Veatch is pleased to have the opportunity to provide to you our consulting services in connection with the water and sewer rate study for the City of Fayetteville. Services to be rendered by Black & Veatch will be as stated in the SCOPE OF SERVICES dated September 19, 1989, submitted in response to the City's RFP 89-23, and incorporated herein by reference. For all services performed by Black & Veatch, as detailed in the SCOPE OF SERVICES, the basis of charges would be as follows: Hourly Billing Rate $/Hr Project Manager 95.00 Asst. Project Manager 80.00 Project Staff 65.00 Technical Support 50.00 Stenographic 30.00 Plus direct out-of-pocket expenses The fee for services to be provided under the SCOPE OF SERVICES would be provided at the above rates with the maximum total billing not -to -exceed $49,100. Additional Services beyond those included in the SCOPE OF SERVICES will be provided upon request but are not included in the maximum total billing stated. Such Additional Services would be provided under the same unit billing basis as described above. It is anticipated that the City would furnish required basic data and information for the water utility as set.forth in the SCOPE OF SERVICES section of the Proposal referred to above. • BLACK & VEATCH Mr. Don Bunn 2 September 27, 1989 If this letter serves as a satisfactory basis for agreement, please acknowledge below and return one executed copy for our records. If there are any questions or comments, please let me know. lmc Accepted for City) of)FFaaettteville By 6/,�i!(,�,�tyn/ (/. 7 /llitri% Date 10-6-89 Very truly yours, BLACK & VEATCH SCu1/�b�/r zW Blaine W. Bickel Distribute the functional costs of service to the various customer classifi- cations on the basis of estimated service requirements for each class. Compare revenues expected from each customer class under the existing rate schedule with the distributed functional cost of service to determine the adjustment in -revenues for. each :classification required to reasonably dis- tribute total cost of service to customers -served. RATE DESIGN Design a schedule of water rates to recover revenues from customer classes generally in accordance with .costs_ of service. The practical aspects of historical practice and the City's policy will be recognized in the recom- mended rate .adjustments. - Prepare a schedule of -typical bills under proposed rates for selected meter sizes and water sales in each class of customers to illustrate the impact of the proposed rates. REPORT AND MEETINGS Meet with City staff at the outset of the study to identify major items of interest and concern, and to obtain financial and statistical data compiled by the City from an information request to be furnished by the Consultant. Meet with City staff at the conclusion of the revenue requirements portion of the study to review revenue and expense projections and discuss alternative financing plans. 3. Prepare a draft report incorporating the findings, conclusions and recommendations of the study and meet with City staff, Board of Directors, and other interested parties to discuss the draft report. 4. Prepare a final report incorporating the comments provided by City representatives on the draft report. Twenty-five (25) copies of the final report will be provided to the City. Meet with the Board of Directors to present the final report. 6. The estimated cost for the proposed study includes allowance for one additional meeting with City staff, Board of Directors, or other inter- ested parties to discuss study findings and recommendations.