HomeMy WebLinkAbout54-89 RESOLUTION4.4
RESOLUTION NO. 54-89
A RESOLUTION AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A CONTRACT WITH CRAFTON, TULL
AND ASSOCIATES FOR ENGINEERING SERVICES TO
RENNOVATE THE SWIMMING POOL AT THE
FAYETTEVILLE YOUTH CENTER.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1.
authorized and
and Associates
pool at the
authorized for
"A" and made a
That the •Mayor: and City Clerk are hereby
directed to execute a Contract with Crafton, Tull
for Engineering Services to Rennovate the swimming
Fayetteville Youth ,Center. A copy of the Contract
execution hereby is attached hereto marked Exhibit
part hereof.
PASSED AND APPROVED this 20th day of, June , 1989.
•,ATTEST
41fr. • C. .S* -".4q.
By:.
_
s
APPROVED
By: Z1
Mayor
ZierarreY/ Anavas-
z
A MEMAN
INSTITUTE
T
AlA Document BI41
OF ARCHITECTS
a±r4
Standard Form of Agreement Between
Owner and Architect
1987 EDITION
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATIOA' WITH
AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATIOA'.
AGREEMENT
made as of the X191-•
Nineteen Hundred and
Eighty Nine
BETWEEN the Owner:
(Name and address)
and the Architect:
(Name and addreis)
For the following Prowct:
(include detailed descriptftor of Project. locaffin address and scope.)
Renovations to the youth .Center Pool, California Road, Fayetteville, Arkansas.
The proposed scope of work is as defined in attached Exhibit "A".
dayof
CITY OF FAYETTEVILLE
113 West Mountain Street
Room 209, City Administration Building
Fayetteville, Arkansas 72701
CRAFTON, TULL & ASSOCIATES, INC.
Architects & Engineers
P. O. Drawer 549 / 2800 North 2nd St.
Rogers, Arkansas '72757-0549
in the year of
It is understood that the Owner will have the option of authorizing the
'Architect to proceed with any Part and Phase as the Owner deems necessary.
The Owner and Architect agree as set forth below.
Copyright 1917, 1926,-1948. 1951, 1953, 1958, 1961, 1963. 1966, 1967, 1970, 1974, 1977. C;198- by The American Institute
of Architects, 1735 New York Avenue, NW., Washington, D.C. 20006. Reproduction of the material herein or substantial
quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will be
subject to legal prosecution.
AIA DOCUMENT B141 • OWNERARCHITECT AGREEMENT • FOURTEENTH EDITION • AIM • 198 -
THE AMERICAN INSTITUTE OF ARCHITECTS. 1'35 NEW YORK AVEN1.1E. N WASHINGTON. DC.2f••••
B141-1987 1
' I
•
•
1 TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT
ARTICLE 1
ARCHITECT'S RESPONSIBILITIES
1.1 ARCHITECT'S SERVICES
1.1.1 The Architect's services consist of those services per-
formed by the Architect, Architect's employees and Architect's
consultants as enumerated in Articles 2 and 3 of this Agreement
and any other services included in Article 12.
1.1.2 The Architect's services shall be performed as expedi-
tiously as is consistent with professional skill and rare and thc
orderly progress of the Work. Upon request of the Owner, the
Architect shall submit for the Owner's approval a schedule for
the performance of the Architect's services which mav he
adjusted as the Project proceeds, and shall include allowances
for periods of time required for the Owner's review and for
approval of submissions by authorities having jurisdiction over
the Project. Time limits established by this schedule approved
by the Owner shall not, except for reasonable cause. be exceeded
by the Architect or Owner.
1.1.3 The services covered by this Agreement are subject to
the time limitations contained in Subparagraph 11.5.1.
ARTICLE 2
SCOPE OF ARCHITECT'S BASIC SERVICES
2.1 DEFINITION
2.1.1 The Architect's Basic Services consist of those described
in Paragraphs 2.2 through 2.6 and any other services identified
in Article 12 as part of Basic Services, and include normal struc-
tural. mechanical and electrical engineering services.
2.2 SCHEMATIC DESIGN PHASE
2.2.1 The Architect shall review the program fumished by the
Owner to ascenain the requirements of the Project and shall
arrive at a mutual understanding of such requirements with thc
Owner.
2.2.2 The Architect shall provide a preliminary evaluation of
the Owner's program, schedule and construction budget
requirements, each in terms of the other, subject to the limita-
tions set forth in Subparagraph 5.2.1.
2.2.3 The Architect shall review with the Owner alternative
approaches to design and construction of the Project.
2.2.4 Based on the mutually agreed-upon program. schedule
and construction budget requirements, the Architect shall
prepare, for approval by the Owner, Schematic Design Docu-
ments consisting of drawings and other documents illustrating
the scale and relationship of Project components.
2.2.5 The Architect shall submit to the Owner a preliminary
estimate of Construction Cost based on current area, volume or
other unit costs.
2.3 DESIGN DEVELOPMENT PHASE
2.9.1 Based on the approved Schematic Design Documents
and any adjustments authorized by the Owner in the program,
schedule or construction budget. the Architect shall prepare,
for approval by thc Owner. Design Development Documents
consisting of drawings and other documents to fix and describe
the size and charaner of the Project as to architectural, struc-
tural, mechanical and electrical systems, materials and such
other elements as may be appropriate.
2.3.2 The Architect shall advise thc Owner of any adjustments
to the preliminary estimate of Construction Cost.
2.4 CONSTRUCTION DOCUMENTS PHASE
2.4.1 Based on the approved Design Development Docu-
ments and any funhcr adjustments in thc scope or quality of
the Project or in the construction budget authorized by the
Owner, the Architect shall prepare. for approval by the Owner,
Construction Documents consisting of Drawings and Specifica-
tions setting forth in detail the requirements for the construc-
tion of the Project.
2.4.2. The Architect shall assist the Owner in the preparation of
the necessary bidding information. bidding forms, the Condi-
tions of the Contract, and the form of Agreement between the
Owner and Contractor.
2.4.3 The 'Architect shall advise the Owner of any adjustments
to previous preliminary estimates of Construction Cost indi-
cated by changes in requirements or general market conditions..
2.4.4 The Architect shall assist the Owner in connection with
the Owner's responsibility for filing documents required for
the approval of governmental authorities having jurisdiction
over the Project.
2.5 BIDDING OR NEGOTIATION PHASE
2.5.1 The Architect, following the Owner's approval of the
Construction Documents and of the latest preliminary estimate
of Construction Cost, shall assist the Owner in obtaining bids
or negotiated proposals and assist in awarding and preparing
contracts for construction.
2.6 CONSTRUCTION PHASE—ADMINISTRATION
OF THE CONSTRUCTION CONTRACT
2.6.1 The Architect's responsibility to provide Basic Services
for the Construction Phase under this Agreement commences
with the award of the Contract for Construction and terminates
at the earlier of the issuance to the Owner of the final Certificate
for Payment or 60 days after the date of Substantial Completion
of the3.Work, unless extended under the terms of Subparagraph
10.3.3.
2.6.22.6.2 The Architect shall provide administration of the Con-
tract for Construction as set forth below and in the edition of
AIA Document A201, General Conditions of the Contract for
Construction, current as of the date of this Agreement, unless
otherwise provided in this Agreement.
2.8.3 Duties, responsibilities and limitations. of authority of die
Architect shall not be restritted, modified or extended without
written agreement of the Owner and Architect with consent of
thc Contractor, which consent shall not be unreasonably
withheld.
NIA DOCUMENT B141 • OWNER.ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA' • t) I987
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20ouG
8141-1987 2
2.6.4 The Architect shall be a representative of and shall advise
and consult with the Owner (I) during construction Until final
payment to the Contractor is due, and (2) as an Additional Ser-
vice at the Owner's clirection from time to time during the cor-
rection period described in the Contract for Construction. The
Architect shall have authority to act on behalf of the Owner
only to the extent provided in this Agreement unless otherwise
modified by written instrument.
2.8.5 The Architect shall visit the site at intervals appropriate
to the stage of construction or as otherwise agreed by the
Owner and Architect in writing to bccomc generally familiar
with the progress and quality of the Work completed and to
determine in general if the Work is being performed in a man-
ner indicating that the Work when completed will be in accor-
dance with the Contract Documents. However, the Architect
shall not be required to make exhaustive or continuous on-site
inspections to check the quality or quantity of the Work. On
the basis of on-site observations as an architect, the Architect
shall keep the Owner informed of the progress and quality of
the Work, and shall endeavor to guard the Owner against
defccts and deficiencies in the Work. (More extensive site
representation may be agreed to as an Additional Service, as
described in Paragraph 3.2.)
2.8.8 The Architect shall not have control over or charge of
and shall not be responsible for construction means, methods,
techniques, sequences or procedures, or for safety precautions
and programs in connection with the Work, since these are
solely the Contractor's responsibility under the Contract for
Construction. The Architect shall not be responsible for the
Contractor's schedules or failure to carry out the Work in accor-
dance with the Contract Documents. The Architect shall not
have control over or charge of acts or omissions of the Contrac-
tor, Subcontractors, or their agents or employees, or of any
other persons performing portions of the Work.
2.8.7 The Architect shall at all times have access to the Work
wherever it is in preparation or progress.
2.8.8 Except as may otherwise be provided in the Contract
Documents or when direct communications have been spe-
cially authorized, the Owner and Contractor shall communicate
through the Architect. Communications by and with the Archi-
tect's consultants shall be through the Architect.
2.8.9 Based on the Architect's observations and evaluations of
the Contractor's Applications for Payment, the Architect shall
review and certify the amounts due the Contractor.
2.8.10 The Architect's certification for payment shall consti-
tute a representation to the Owner, based on the Architect's
observations at the site as provided in Subparagraph 2.6.5 and
on the data comprising the Contractor's Application for Pay-
ment,.that the Work has progressed to the point indicated and
that, to the best of the Architect's knowledge, information and
belief, quality of the Work is in accordance with the Contract
Documents. The foregoing representations are subject to an
evaluation of the Work for conformance with the Contract
Documents upon Substantial Completion, to results of subse-
quent tests and inspections, to minor deviations from the Con-
tract Documents correctable prior to completion and to spe-
elk qualifications expressed by the Architect. The issuance of a
Cenificate for Payment shall funhcr constitute a representation
that the Contractor is entitled to payment in the amount ceni-
fled. However, the issuance of a Certificate for Payment shall
not be a representation that the Architcct has (1) made exhaus-
tive or continuous on.site inspections to check the quality or
el PERI • *Pros
quantity of the Work, (2) reviewed construction meanS, meth-
ods, techniques, sequences or procedures, (3) reviewed copies
of requisitions received from Subcontractors and material sup-
pliers and other data requested by the Owner to substantiate
the Contractor's right to payment or (4) ascertained how or for
what purpose the Contractor has used money previously paid
on account of the Contract Sum.
2.8.11 The Architect shall have authority to reject Work which
does not conform to the Contract Documents. Whenever the
Architect considers it necessary or advisable for implementa-
tion of the intenfof the Contract Documents, the Architect will
have authority to require additional inspection or testing of the
Work in accordance with the provisions of the Contract Docu-
ments, whether or not such Work is fabricated, installed or
completed. However, neither this authority of the Architect nor
a decision made in good faith either to exercise or not to exer-
cise such authority shall give rise to a duty or responsibility of
the Architect to the Contractor, Subcontractors, material and
equipment suppliers, their agents or employees or other per-
sons performing portions of the Work.
2.6.12 The Architect shall review and approve or take other
appropriate action upon Contractor's submittals such as Shop
Drawings, Product Dau and Samples, but only for the limited
purpose of checking for conformance with information given
and the design concept expressed in the Contract Documents.
The Architect's action shall be taken with such reasonable
promptness as to MEW no delay in the Work or in the con-
struction of the Owner or of separate contractors, while 21JOW•
ing sufficient time in the Architect's professional judgment to
permit adequate review. Review of such submittals is not con-
ducted for the purpose of determining the accuracy and com-
pleteness of other details such as dimensions and quantities or
for substantiating instructions for installation or performance of
equipment or systems designed by the Contractor, all of which
remain the responsibility of the Contractor to the extent
required by the Contract Documents. The Architect's review
shall not constitute approval of safety precautions or, unless
otherwise specifically stated by the Architect, of construction
means, methods, techniques, sequences or procedures. The
Architect's approval of a specific item shall not indicate
approval of an assembly of which the item is a component.
When professional certification of performance characteristics
of materials, systems or equipment is required by the Contract
Documents, the Architect shall be entitled to rely upon such
certification to establish that the materials, systems or equip-
ment will meet the performance criteria required by the Con-
tract Documents.
2.6.13 The Architect shall prepare Change Orders and Con-
struction Change Directives, with supporting documentation
and data if deemed necessary by the Architect 25 provided in
Subparagraphs 3.1.1 and 3.3.3, for the Owner's approval and
execution in accordance with the Contract Documents, and
may authorize minor changes in the Work not involving an
adjustment in the Contract Sum or an extension of 'he Contract
Time which are not inconsistent with the intent of the Contract
Documents.
2.6.14 The Architect shall conduct inspections to determine
the date or dates of Substantial Completiori and the date of final
completion, shall receive and lanyard to the Owner for the
Owner's review and records written warranties and related
documents required by the Contract Documents and assem-
bled by the Contractor, and shall issue 2 final Certificate for Pay-
ment upon compliance with the requirements of the Contract
Documents.
MA DOCUMENT DM • OWNER.ARGHITEGT AGREEMENT • FOURTEENTH EDITION • MAR • 01987
a+-
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2.6.15 The :Arch'tett shall Interpret and decide Matters con-
cerning performance of the Owner and Contractor under the
requirements of the Contract Documents on written request of
either the Owner or Contractor. The Architect's response to
such requests shall be made with reasonable promptness and
within any time limits agited upon.
2.6.16 Interpretations and decisions of the Architect shall be
consistent with the intent of and reasonably inferable from the
Contract Documents and shall be in writing or in the form of
drawings. When making such interpretations and initial deci-
sions, the Architect shall endeavor to serure faithful perfor-
mance by both Owner and Contractor, shall not show partiality
to either, and shall not be liable for results of interpretations or
decisions so rendered in good faith.
2.0.17 The Architect's decisions on Matters relating to aesthe-
tic effect shall be final if consistent with the intent expressed in
the Contract Documents.
2.8.16 The Architect shall render written decisions within a
reasonable time on all claims, disputes or other matters in ques-
tion between the Owner and Contractor relating to the execu-
tion or progress of the Work as provided in the Contract
Documents.
2.6.19 The Architect's decisions on claims, disputes or other
matters, including those in question between the Owner and
Contractor, except for those relating to aesthetic effect as pro-
vided in Subparagraph 2.6.17, shall be subject to arbitration as
provided in this Agreement and in the Contract Documents.
ARTICLE 3
ADDITIONAL SERVICES
3.1 GENERAL
3.1.1 The services described in this Article 3 are not included
in Basic Services unless so identified in Article 12, and they shall
be paid for by the Owner as provided in this Agreement, in
addition to the compensation for Basic Services. The services
described under Paragraphs 3.2 and 3.4 shall only be provided
if authorized or confirmed in writing by the Owner. If services
described under Contingent Additional Services in Paragraph
3.3 are required due to circumstances beyond the Architect's
control, the Architect shall notify the Owner prior to com-
mencing.such services. If the Owner deems that such services
described under Paragraph 3.3 are not required, the Owner
shall give prompt written notice to the Architect. 0 the Owner
indicates in writing that all or part of such Contingent Addi-
tional Services are not required, the Architect shall have no obli-
gation to provide those services.
3.2 PROJECT REPRESENTATION BEYOND BASIC
*SERVICES
3.2.1 If more extensive representation at the site than is
described in Subparagraph 2.6.5 is required, the Architect shall
provide one or more Project Representatives to assist in carry-
ing out such additional on-site responsibilities.
3.2.2 Project Representatives shall be selected, employed and
directed by the Architect, and the Architect shall be compen-
sated therefor as agreed by the Owner and Architect. The
duties, responsibilities and limitations of authority of Project
Representatives shall be as described in the edition of AIA
Document 8352 current as of the date of this Agreement, unless
otherwise agreed.
•
3.2.3 Through the observations by such Project Represcn-
utives, the Architect shall endeavor to provide further protec-
tion for thc Owner against defects and deficiencies in the Work,
but thc furnishing of such project representation shall not
modify the rights, responsibilities or obligations of the Architect
as described elsewhere in this Agreement.
3.3 CONTINGENT ADOMONAL SERVICES
3.3.1 Making revisions in Drawings, Spccific-ations or other
documents when such revisions are:
.1 inconsistent with approvals or instructions previously
given by the Owner, including revisions made neces-
sary by adjustments in the Owner's program or Proj-
ect budget.
.2 required by the enactment or revision of codes, laws
or regulations subsequent to the preparation of such
documents; or
.3 due to changes required as a result of the Owner's fail-
ure to render decisions in 2 timely manner.
3.3.2 Providing services required because of significant
changes in the Project including. but not limited to, size, qual-
ity, complexity, the Owner's schedule, or thc method of bid-
ding or negotiating and contracting for construction, except for
services required under Subparagraph 5.2.5.
3.3.3 Preparing Drawings, Specifications and other documen-
tation and supporting data, evaluating Contractor's proposals.
and providing other services in connection with Change
Orders and Construction Change Directives.
3.3.4 Providing services in connection with evaluating substi-
tutions proposed by the Contractor and making subsequent
revisions to Drawings, Specifications and other documentation
resulting therefrom.
3.3.5 Providing consultation concerning replacement ofWork
damaged by fire or other cause during construction, and fur-
nishing services required in connection with the replacement
of such Work.
3.3.6 Providing services made necessary by the default of the
Contractor, by major defects or deficiencies in the Work of the
Contractor, or by failure of performance of either the Owner or
Contractor under the Contract for Construction.
3.3.7 Providing services in evaluating an extensive number of
claims submitted by the Contractor or others in connection
with the Work.
3.3.8 Providing services in connection with a public hearing.
arbitration proceeding or legal proceeding except where the
Architect is party thereto.
3.3.9 Preparing documents for alternate, separate or sequential
bids or providing services in connection with bidding, negotia-
tion or construction prior to the completion of the Construc-
tion Documents Phase.
3.4 OPTIONAL ADDMONAL SERVICES
3.4.1 Providing analyses of the Owner's needs and program-
ming the requirements of the Project.
3.4.2 Providing financial feasibility or other special studies.
3.4.3 Providing planning surveys, site evaluations or com-
parative studies of prospective sites.
Ma DOCUMENT 8141 • OWNER -ARCHITECT AGREEMENT • FOURTEENTH EDMON • AIA • • ID 19r
THE AMERICAN INSTITUTE 01 ARCHITECTS, 1755 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006
13141-1987 4
3.4.4 Providing special surveys, environmental studies and
submissions required for approvals of goverrunental authorities
or others having jurisdiction over the Project.
3.4.5 Providing services relative to future facilities, systems
and equipment.
3.4.6 Providing services to investigate existing conditions or
facilities or to make measured drawings thereof.
3.4.7 Providing services to verify the accuracy of drawings Of
Other information furnished by the Owner.
3.4.8 Providing coordination of construction performed by
separate contractors or by the Owner's own forces and coordi-
nation of services required in connection with construction
performed and equipment supplied by the Owner.
3.4.9 Providing services in connection with the work of a con-
struction manager or separate consultants retained by the
Owner.
3.4.10 Providing detailed estimates of Construction Cost.
3.4.11 Providing detailed quantity surveys or inventories of
material, equipment and labor.
3.4..12 Providing analyses of owning and operating costs.
3.4.13 Providing interior design and other similar services
required for or in connection with the selection, procurement
or installation of furniture, furnishings and related equipment.
3.4.14 Providing services for planning tenant or rental spaces.
3.4.15 Making investigations, inventories of materials or equip-
ment, or valuations and detailed appraisals of existing facilities.
3.4.16 Preparing a set of reproducible record drawings show-
ing significant changes in the Work nude during construction
based on marked -up prints, drawings and other data furnished
by the Contractor to the Architect.
3.4.17 Providing assistance in the utilization of equipment or
systems such as testing, adjusting and balancing, preparation of
operation and maintenance manuals, training personnel for
operation and maintenance, and consultation during operation.
3.4.18 Providing services after issuance to the Owner of the
final Certificate for Payment, or in the absence of 2 final Cer-
tificate for Payment, more than 60 days after the date of Sub-
stantial Completion of the Work.
3.4.19 Providing services of consultants for other than archi-
tectural, structural, mechanical and electrical engineering por-
tions of the Project provided as X part of Basic Services.
3.4.20 Providing any other services not otherwise included in
this Agreement or not customarily furnished in accordance
with generally accepted architectural practice.
ARTICLE 4
OWNER'S RESPONSIBILITIES
4.1 The Owner shall provide full Information regarding
requirements for the Project, including 2 program which shall
set forth the Owner's objectives, schedule, constraints and cri-
teria, including space requirements and relationships, flexi-
bility, expandability, special equipment, systems and site
requirements.
5 8141-1087
1.2 The Owner shall establish and update an overall budget for
the Project, including the Construction Cost, thc Owner's other
costs and reasonable contingencies related to all of these costs.
4.3 If requested by the Architect, the Owner shall furnish evi-
dence that financial arrangements have been made to fulfill the
Owner's obligations under this Agreement.
4.4 The Owner shall designate a representative authorized to
act on the Owner's behalf with respect to the Project. The
Owner or such authorized representative shall render decisions
in a timely manner pertaining to documents submitted by die
Architect in order to avoid unreasonable delay in the orderly
and sequential progress of the Architect's services.
4.5 The Owner shall furnish surveys describing physical
characteristics, legal limitations and utility locations for the site
of the Project, and a writtcn legal description of the site. The
surveys and legal information shall include, as applicable,
grades and lines of streets, alleys, pavements and adjoining
property and structures; adjacent drainage; rights-of-way,
restrictions, easements, encroachments, zoning, deed restric-
tions, boundaries and contours of the site; locations, dimen-
sions and necessary data pertaining to existing buildings, other
improvements and trees; and information concerning available
utility services and lines, both public and private, above and
below grade, including inverts and depths. All the information
on the survey shall be referenced to 2 project benchmark.
4.6 The Owner shall furnish the services of geotechnical engi-
neers when such services are requested by the Architect. Such
services may include but are not limited to test borings, test
pits, determinations of soil bearing values, percolation tests,
evaluations of hazardous materials, ground corrosion and resis-
tivity tests, including necessary operations for anticipating sub-
soil conditions, with reports and appropriate professional
recommendations.
4.8.1 The Owner shall furnish the services of other consul-
tants when such services are reasonably required by the scope
of the Project and are requested by the Architect.
4.7 The Owner shall furnish structural, mechanical, chemical,
air and water pollution tests, tests for hazardous materials, and
other laboratory and environmental tests, inspections and
reports required by law or the Contract Documents.
4.0 The Owner shall furnish all legal, accounting and insurance
counseling services as may be necessary at any time for the
Project, including auditing services the Owner may require to
verify the Contractor's Applications for Payment or to ascertain
how or for what purposes the Contractor has used the money
paid by or on behalf of the Owner.
4.9 The services, information, surveys and reports required by
Paragraphs 4.5 through 4.8 shall be furnished at the Owner's
expense, and the Architect shall be entitled to rely upon the
accuracy and completeness thereof.
4.10 Prompt written notice shall be given by the Owner to the
Architect if the Owner becomes 26/2fe of any fault or defect In
the Project or nonconformance with the Contract Documents.
4.11 The proposed language of certificates or certifications
requested of the Architect or Architects consultants shall be
submitted to the Architect for revkw and approval at ICISt 14
days prior to execution. The Owner shall not request certifica-
tions that would require knowledge or services beyond the
scope of this Agreement.
MA DOCMIDIT 1141 • OWNER -ARCHITECT AGREEMENT • FOURTEENTH EDMON • /UA• • el9137
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORX AVENUE, NW., WASHINGTON, D.C. 20006
ARTICLE 5
• CONSTRUCTION COST
5.1 DEFINMON
5,1.1 The Construction Cost shall be the total cost or esti-
mated cost to the Owner of all elements of the Project designed
or specified by the Architect.
5.1.2 The Construction Cost shall include the cost at current
market rates of labor and materials furnished by the Owner and
equipment designed, specified, selected or specially provided
. for by the Architect, plus 2 reasonable 280W2HCC for the Con-
tractor's overhead and profit. In addition, 2 reasonable allow-
ance for contingencies shall be included for market conditions
21 the time of bidding and for changes in the Work during
construction.
5.1.3 Construction Cost does not include the compensation of
the Architect and Architect's consultants, the costs of the land,
rights-of-way, financing or other costs which are the respon-
sibility of the Owner as provided in Article 4.
5.2 RESPONSIBILITY FOR CONSTRUCTION COST
5.2.1 Evaluations of the Owner's Project budget, preliminary
estimates of Construction Cost and detailed estimates of Con-
struction Cost, if any, prepared by the Architect, represent the
Architect's best judgment as a design professional familiar with
the construction industry. It is recognized, however, that nei-
ther the Architect nor the Owner has control over the cost of
labor, materials or equipment, over the Contractor's methods
of determining bid prices, or over competitive bidding, market
or negotiating conditions. Accordingly, the Architect cannot
and does not warrant or represent that bids or negotiated prices
will not vary from the Owner's Project budget or from any
estimate of Construction Cost or evaluation prepared or agreed
to by the Architect.
5.2.2 No fixed limit of Construction.Cost shall be established
as a condition of this Agreement by the furnishing. proposal or
establishment of a Project budget, unless such fixed limit has
been agreed upon in writing and signed by the parties hereto. If
such a fixed limit has been established, the Architect shall bc
permitted to include contingencies for design, bidding arid
price escalation, to determine what materials, equipment, com-
ponent systems and types of construction are to be included in
thc Contract Documents, to make reasonable adjustments in.
the scope of the Project and to include in the Contract Docu-
ments alternate bids to adjust the Construction Cost to the fixed
limit. Fixed limits, if any, shall be increased in the amount of an
increase in the Contract Sum occurring after execution of the
Contract for Construction.
5.2.3 If the Bidding or Negotiation Phase has not commenced
within 90 days after the Architect submits the Construction
Documents to the Owner, any Project budget or fixed limit of
Construction Cost shall be adjusted to reflect changes in the
general level of prices in the construction industry between the
date of submission of the Construction Documents to the
Owner and the date on which proposals are sought.
5.2.4 If a 11Xed limit of Construction Cost (adjusted 25 pro-
vided in Subparagraph 52.3) is exceeded by ihe lowest bona
fide bid or negotiated proposal, the Owner shall:
.1 give written approval of an increase in such fixed
limit;
.2 authorize rebidding or renegotiating of the Project
within a reasonable time;
.3 If the Project b abandoned, taminate In accordance
with Paragraph 8.3; Or
.4 cooperate in revising the Project scope and quality as
required to reduce the Construction Cost.
5.2.5 If he Owner choosa to proceed under Clause 5.2.4.4.
the Architect, without additional charge, shall modify the Con-
tract Documents as necessary, to comply with the fixed limit, if
established as a condition of this Agreement. The modification
of Contract Documents shall be the limit of the Architect's
responsibility arising out of the establishment of a fixed limit.
The Architect shall be entitled to compensation in accordance
with this Agreement for all services performed whether or not
the Construction Phase is commenced.
ARTICLE 6
USE OF ARCHITECT'S DRAWINGS,
SPECIFICATIONS AND OTHER DOCUMENTS
6.1 The Drawings, Specifications and other documents pre-
pared by the Architect for this Project are instruments of the
Architect's service for use solely with respect to this Project
and unless otherwise provided, the Architect shall be deemed
the author of these documents and shall retain all common law.
statutory and other reserved rights, including the copyright.
The Owner shall be permitted to retain copies, including repro-
ducible copies, of the Architect's Drawings, Specifications and
other documents for information and reference in connection
with the Owner's use and occupancy of tbe Project. The Archi-
tect's Drawings, Specifications or other documents shall not be
used by the Owner or others on other projects, for mcithricon yo
thiz Projesx-ausfotoomplaion•-of this Projeet by othas, inks,
the Architect ic adjudged to be in default uncial:It-. Aet,..zruent,
except by agreement in writing and with appropriate compen-
sation to the Architect.
6.2 Submission or distribution of documents to meet official
regulatory requirements or for similar purposes in connection
with the Project is not to be construed as publication in deroga-
tion of the Architect's reserved rights.
ARTICLE 7
ARBITRATION
ARTICLE 7 IS TO BE DELETED IN ITS ENTIRETY.
1 Claims, disputes or other matters in question between
to this Agreement arising out of or relating to Oils
ment o •reach thereof shall be subject to and decides y arbi-
tration in ordance with die Construction Ind ry Arbitra-
tion Rules of • American Arbitration Associa n currently in
effect unless the • ICS mutually agree 01 be.
7.2 Demand for arbit
other party to this Agreem
tion Association. A demand
2 11:250112DIC wne after th CIHM,
question has arisen. In event shall
be made after the
proceedings
question
on shall be
ed in writing with the
th the American Arbitra-
bitration shall be made within
putt or other matter in
demand for arbitration
f legal or equitable
other 012IICI 111
of limitations.
te when institutio
on such claim, dispute
be barred by the applkabk statut
7.3 N• bitration arising out 0( 01 relating to this
include, by consolidation, joinder or in any other
additional person or entity not a party to this Agrean
MA DOCUMENT 0141 • OWNER -ARCHITECT AGREEMENT • FOURTEENTH EDITION • MA° • 019E17
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE. N W , WASHINGTON. D C 200%
13141-1987 8
by written consent containing a specific reference
this ent signed by the Owner, Architect, and an 1 er
person o tity sought to be joined. Consent to tration
involving an • 'tional person or entity shall constitute
consent to arbitrat
question not descn
or entity not named or desc
ment to arbitrate and other
additional person or enti • uly
this Agreement sh specificall
with applicable 111 2.11y COM
of any cLiun, dispu
e written t or with 2 person
other Matta In
ran. Thc foregoing agree-
ents to arbitrate with an
CO d to by the parties to
y cnforc e in accordance
having jurisd • thereof.
7.4 Th ard rendered by the arbitntor or arbitrators 1 be
fin d judgment may be entered upon it in accordance w
plicable Law in any court having jurisdiction thereof.
ARTICLE 8
TERMINATION, SUSPENSION OR ABANDONMENT
8.1 This Agreement may be terminated by either party upon
not less than seven dayswritten notice should the other party
fail substantially to perform in accordance with the terms of this
Agreement through no fault of the party initiating the termination.
8.2 If the Project is suspended by the Owner for more than 30
consecutive days, the Architect shall be compensated for ser-
vices performed prior to notice of such suspension. When the
Project is resumed, the Architect's compensation shall be equi-
ubly adjusted to provide for expenses incurred in the interrup-
tion and resumption of the Architect's services.
8.3 This Agreement may be terminated by the Owner upon
not less than seven days' written notice to the Architect in the
event that the Project is permanently abandoned. If the Project
Is abandoned by the Owner for more than 90 consecutive days,
the Architect may terminate this Agreement by giving written
notice.
8.4 Failure of the Owner to make payments to the Architect in
accordance with this Agreement shall be considered substantial
nonperformance and cause for termination.
8.5 If the Owner fails to make payment when due the Archi-
tect for services and expenses, the Architect may, upon seven
days' written notice to the Owner, suspend performance of ser-
vices under this Agreement. Unless payment in full is received
by the Architect within seven days of the date of the notice, the
suspension shall take effect without further notice. In the event
of a suspension of services, the Architect shall have no liability
to the Owner for delay or damage caused the Owner because
of such suspension of services.
8.8 In the event of termination not the fault of the Architect,
the Architect shall be compensated for services performed prior
to termination, together with Reimbursable Expenses then due
and all Termination Expenses as defined in Paragraph 8.7.
8.7 Termination Expenses are in addition to compensation for
Basic and Additional Services, and include expenses which are
tlirettly attributable to termination. Termination Expenses shall
be computed as 2 percentage of the total compensation for
Basic Services and Additional Services tamed to the time of ter-
mination, as follows;
.1 Twenty percent of the total compensation for Basic
and Additional Services earned to date if termination
occurs before or during the mrdesign, site analysis, or
Schematic Design Phases; Of
7 8141-1987
.2 Ten percent of the total compensation for Basic and
Additional Services camed to date if termination
occurs during the Design Development Phase; or
.3 Five percent of the total compensation for Basic and
Additional Services tamed to date if termination
occurs during any subsequent phase.
ARTICLE 9
MISCELLANEOUS PROVISIONS
9.1 Unless otherwise provided, this Agreement shall be gov-
erned by the I2W of the principal place of business of the
Architect.
9.2 Terms in this Agreement shall have the same meaning as
those in AIA Document A201, General Conditions of the Con-
tract for Construction, current as of the date of this Agreement.
9.3 Causes of action between the parties to this Agreement
pertaining to acts or failures to act shall be deemed to have
accrued and the applicable statutes of limitations shall corn-
mence to run not later than either the date of Substantial Com-
pletion for acts or failures to 2CI occurring prior to Substantial
Completion, or the date of issuance of the final Certificate for
Payment for acts or failures to act occurring after Substantial
Completion.
9.4 The Owner and Architect waive all rights against each
other and against the contractors, consultants, agents and
employees of the other for damages, but only to the extent cov-
ered by property insurance during construction, except such
rights as they may have to the proceeds of such insurance as set
forth in the edition of AIA Document A201, General Conditions
of the Contract for Construction, current aS of the date of this
Agreement. The Owner and Architect each shall require similar
waivers from their contractors, consultants and agents.
9.5 The Owner and Architect, respectively, bind themselves,
their partners, successors, assigns and legal representatives to
the other party to this Agreement and to the partners, succes-
sors, assigns and legal representatives of such other party with
respect to all covenants of this Agreement. Neither Owner nor
Architect shall assign this Agreement without the written con-
sent of the other.
9.8 This Agreement represents the entire and integrated agree-
ment between the Owner and Architect and supersedes all
prior negotiations, representations or agreements, either ;smit-
ten or oral. This Agreement may be amended only by written
instrument signed by both Owner and Architect.
9.7 Nothing contained in this Agreement shall create a contrac-
tual relationship with or a cause of action in favor of 2 third
party against either the Owner or Architect.
9.8 Unless otherwise provided in this Agreement, the Architect
and Architect's consultants shall have no responsibility for the
discovery, presence, handling, removal or disposal of or expo-
sure of persons to hazardous materials in any form at the Project
site, including but not limited to asbestos, asbestos products,
polychlorinated biphenyl (PCB) or other toxic substances.
9.9 The Architect shall have the right to include representa-
tions of the design of the Project, including photographs of the
exterior and interior, among thc Architect's promotional and
professional materials. The Architect's materials shall not
include the Owner's confidential or pmprIetary infomution if
the Owner has previously advised the Architect in writing of
A.M DOCUMENT DM • OWNERARCHITECT AGREEMENT • FOURTEENTH EDMON • AIA • • 019137
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006
the speelfic informaUon considered by the Owner to be confi-
dential or proprietary.. The Owner shall provide professional
credit for the Architect on the construction sign and in the pro-
motional Mated& for the Protect.
ARTICLE 10
PAYMENTS TO THE ARCHITECT
10.1 DIRECT PERSONNEL EXPENSE
10.1.1 Direct Personnel Expense is defined as the direct
salaries of the Architect's personnel engaged on the Project and
the ponion of the cost of their mandatory and customary con-
tributions and benefits related thereto, such as employment
taxes and other statutory employee benefits, insurance, sick
leave, holidays, vacations, pensions and similar contributions
and benefits.
10.2 REIMBURSABLE EXPENSES
10.2.1 Reimbursable Expenses are in addition to compensa-
tion for Basic and Additional Senices and include expenses
incurred by the Architect and Architect's employees and con-
sultants in the interest of the Project, as identified in the follow-
ing Clauses.
10.2.1.1 Expense of transportation in connection with the
Project; expenses in connection with authorized out-of-town
travel; long-distance communications, and fees paid for secur-
ing approval of authorities having jurisdiction over the Project.
10.2.1.2 Expense of reproductions, postage and handling of
Drawings, Specifications and other documents.
10.2.1.3 If authorized in advance by the Owner, expense of
overtime work requiring higher than regular rates.
10.2.1.4 Expense of renderings, models and mock-ups requmed
by the Owner.
10.2.1.5 Expense of additional insurance coverage or limits.
including professional liability insurance, requested by the
Owner in excess of that normally carried by the Architect and
Architect's consultants.
10.2.1.6 Expense of computer-aided design and drafting
equipment time when used in connection with the Project.
10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES
10.9.1 An initial payment asset forth in Paragraph 11.1 Ls the
minimum payment undcr this Agreement.
10.9.2 Subsequent payments for Basic Services shall be made
monthly and, where applicable, shall be in proportion to ser-
vices perfomied within each phase of service, on the basis set
forth in Subparagraph 11.2.2.
10.9.9 If and to the extent that the time initially established in
Subparagraph 11.5.1 of this Agreement is exceeded or extended
through no fault of the Architect, compensation for any ser.
vices rendered during the additional period of time shall be
computed in the manner set forth in Subparagraph 11.3.2.
10.3.4 When compensation is based on 2 percentage of Con-
struction Cost and any portions of the Project are deleted or
otherwise not constructed, compensation for those portions of
the Project shall be payable to the extent services are per-
formed on those portions, in accordance with the schedule set
forth in Subparagraph 11.2.2, based on (I) the lowest bona fide
bid or negotiated proposal, or (2) if no such bid or proposal is
received, the most recent preliminary estimate of Construction
Cost or detailed estimate of Construction Cost for such por-
tions of the Project. •
10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL
SERVICES
10.4.1 Payments on account of the Architect's Additional
Services and for Reimbursable Expenses shall be made monthly
upon presentation of the Architect's statement of services ren-
dered or expenses incurred.
10.5 PAYMENTS WITHHELD
10.5.1 No deductions shall be made from the Architect's com-
pensation on account of penalty, liquidated damages or other
Slims withheld from payments to contractors, or on account of
the cost of changes in the Work other than those for which the
Architect has been found to be liable.
10.6 ARCHITECT'S ACCOUNTING RECORDS
10.6.1 Records of Reimbursable Expenses and expenses per-
taining to Additional Services and services performed on the
basis of 2 Multiple of Direct Personnel Expense shall be avail-
able to the Owner or the Owner's authorized representative at
mutually convenient times:
ARTICLE 11
BASIS OF COMPENSATION
The Owner shall compensate the Architect as follows:
11.1 AN INITIAL PAYMENT of NONE Dollars (1
shall be made upon execution of this Agreement and credited to the Owner's account 21 final payment.
11.2 BASIC COMPENSATION
11.2.1 FOR BASIC SERVICES, as described in Article 2, and any other senices included in Article 12 as part of Basic Services, Basic
Compensation shall be computed as follows:
(Insert basis of compensation, including stipulated sums. multiples or percentages. and identify plxues lo ranch particular methods of compensation appl). if
necessary.)
Architect shall bill monthly on the basis of Part & Phase, as per attached
Exhibit "B".
AIA DOCUMENT BUM • OWNERARCHITECT AGREEMENT • FOURTEENTH EDITION • ALA* • 019r
THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE, NW., WASHINGTON, D.C. 20006
B141-1987 8
•
11.22 where compensation is based on a stipulated sum or percenta,ge of Construction Cost, progess payments for Basic Services
in each phase shall total the following percentages of the IOU! Bask Compensation payable:
(Insert additional phases as appropriate.)
Schematic Design Phase: N/A percent ( %)
Design Development Phase: N/A percent ( %)
Construction Documents Phase: N/A percent( %)
Bidding or Negotiation Phase: N/A percent ( %)
Construction Phase: N/A percent ( %)
Total Basic Compensation: N/A one hundred percent (100%)
11.3 COMPENSATION FOR ADDMONAL SERVICES
11.3.1 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 3.2. compensation shall be com-
puted as follows:
Hourly as per attached Exhibit "C" "Hourly Rate Schedule", dated April 30 1989.
The hourly rates shown in the attached schedule are based on all services being
completed by December 30, 1989. If for reasons outside the control of the
Architect said services extend beyond this date, the Architect will review the
Rate Schedule. If it is determined that any rates must be adjusted to cover
.an increase in the Architect's operating costs, the new rates will be submitted to
the client and all work after the aforesaid date shall be invoiced at the revised rates.
11.3.2 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Articles 3 and 12, other than (1) Additional Project
Representation, as described in Paragraph 3.2, and (2) services included in Article 12 as part of Additional Services, but excluding ser-
vices of consultants, compensation shall be computed as follows:
(ham basis of compensation, including rates and/or multiples of Direct Personnel Expense foe Pnncipals and employees. and identify Principals and classify
employees. if required. Identify specific services to which particular methods of compensation apply, if necessary.)
Hourly as per attached Exhibit "C" "Hourly Rate Schedule", dated April 30, 1989.
The hourly rates shown in the attached schedule are based on all services being
completed by December 30, 1989. If for reasons outside the control of the
Architect said services extend beyond this date, the Architect will review the
Rate Schedule. If it is determined that any rates must be adjusted to cover
an increase in the Architect's operating costs, the new rates will be submitted to
the client and all work after the aforesaid date shall be incoided at the revised rates.
11.3.3 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural, mechanical and electrical engineering
seniccs and those provided undcr Subparagraph 3.4.19 or identified in Article 12 as part of Additional Services, 2 multiple of
ONE ( 1 ) times the amounts billed to the Architect for such services.
(Identify sperifk types of consultants in Article 12, if required.)
11.4 REIMBURSAOLE EXPENSES
11.4.1 FOR REIMBURSABLE EXPENSES, as described in Paragraph 10.2, and any other items included in Article 12 as Reimbursable
Expenses, 2 multiple of ONE ( 1 ) times the expenses incurred by the Architect, the Architect's
employees and consultants in the interest of the Project.
11.5 ADOMONAL PROVISIONS
11.5.1 IF THE BASIC SERVICES covered by this Agreement have not been completed within
) months of the date hereo(, through no fault of the Architect, extension of the Architect's services beyond that time shall be
compensated as provided in Subparagraphs 10.3.3 and 11.3.2.
11.5.2 Payments are due and payable THIRTY ( 30 ) days from the date of the Architect's invoice.
Amounts unpaid THIRTY ( 30 ) days after the invoice date shall bear intcrcst 2t the rate entered below, or
in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect-
(:.-.. rale of interest agreed upon.)
(Unery laws and requirements under dm Federal Truth in Lending Art similar state anal local consumer credit taws arid otter regulations ru the Owner's arid Anthi.
Una principal places of business, the location of the Project and atm dere may affea the validity of WU provision. Specific legal advice should tie obtained with
respect to deletions or modifkallorts, and also regarding requirements such at union disdosum or mailers )
9 9141-1987
Auk °locution Sul • OWNERARCH1TECT AGREEMENT • FOURTEENTH EDMON • AIA • • 01987
THE AMERICAN INSMUTE OP ARCHITECTS, 1735 NEC YORK AVENUE, MW.. WASHINGTON. D.C. 20006
11.5.3 The rates and multiples set forth for Additional Services shall be annually adjusted in accordance with normal salaryreview
practices of Me Architect.
ARTICLE 12
OTHER CONDITIONS OR SERVICES
(Insert descriptions of other services, identify Additional Services included detain Back Onnpensatirm and modifications to :be Danner,: and compensation lern15
included in Mis Agreement.)
OTHER REIMBURSABLES:
o Telephone calls in connection with the Project.
o Film and developing expense.
o Large Scale Development Plan.
o City and State Approvals and Approval fees.
o Site Survey (Boundary, Topographic, existing utilities).
Expense of the contractor to remove the existing spray from the beam at
critical locations as noted in Item III. Proposed Method of Doing Work,
Part I, Phase lb. (Attached Exhibit "A")
Expense of additional testing by a Sub -Consultant as noted in Item III.
Proposed Method of Doing Work, Part I, Phase lc. (Attached Exhibit "A").
NOTE:
o At Owner's option, a separate contract between the Contractor/Sub-Consultant
and Owner can be used.
This Agreement entered into as of the day and year first written above.
OWNER ARCHITECT
•
(Signature)
„Lein?) /Via t 740't Sid al
(S &nature)
ita 41 V
g h 1114 M 4/(PWriled 'write and
DAVID C. SWEARINGEN, AIA, VICE PRESIDENT
(Primed )wme andtWO
AIA DOCUIAENT 8141 • OWNER -ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA• 01987 •
THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE. N.W.. WASHINGTON. D.C. 20006
B1414987 10
4
'EXHIBIT "A"
PROPOSED METHOD OF DOING WORK
Architects with CTA have made a,detailed inspection of the
Youth Center pool, and based upon the scope of work
contained in the Request for Proposals, there will be no
problem for the Architectural Division of Crafton, Tull &
Associates to begin the work immediately upon receiving the
notice to proceed and to actively prosecute the project
until completed. Based upon the inspection by Gary Ryel,
A.I.A„ the following is an outline of the proposed method
of doing work on the Youth Center pool renovation.
PART I. DETAILED PLANS AND SPECIFICATIONS:
PHASE 1.
a. SEPARATE REPORT - Visual Inspection of beams at
critical locations.
b. Contractor to remove polyurethane spray from beam at
critical locations.
c. Determine actual cross sections of metal. After the
removal of the polyurethane coating, it may require
additional testing to determine the actual degree of
corrosion and remaining thickness of the steel member.
This additional testing would be done by Williams
Brother Engineering Co., Tulsa, OK and coordinated by
our firm.
d. Determine load carrying capacity of the roof structure.
e. Investigation of the roof decking separation.
PHASE 2.
Evaluation of Previous Reports & field investigation
with update cost estimates to determine a scope of work
based on the new evaluation.
b. Based on our evaluation of the supplied reports coupled
with our firsthand observations of the building
conditions, we feel that the scope of renovation work
will need to be broadened beyond the items listed.
Given the existing conditions and the heavy utilization
of this facility, our estimation of the work required
to provide a safe, efficient facility that will extend
well beyond the specified minimum requirements in
several areas.
A/1
In regards to the HVAC, lighting and electrical items,
the work is described as "repair". We agree with the
analysis of the situation in the provided reports and
feel the work should be more accurately described as
"removal, redesign & replacement".
The dressing room facilities will require, in our
opinion, much more work than the $5,000.00 budgeted. We
feel strongly that these areas should be improved to
comply with Standard Building Code and Handicap
Accessibility requirements. Also, if spectator events
are to be.a part of the programs, consideration should
be given to provision of public toilet facilities. In
regards to both of these items, the exterior access to
the building is poor and should be considered in a
renovation of this scale. Several existing conditions
do not meet Code requirements and improved ingress for
the public (and handicapped), both as participant and
spectator, should be provided.
Our estimation of the work required extends well beyond
that work specified for these listed above reasons and
others. This fact is reflected in our fees, thus
negating the usual relationship of fees to construction
cost. We would be providing a refined and detailed
scope of work at the completion of Phase One by which a
more exact fee proposal could be prepared.
PHASE 3.
a. PREPARATION OF DETAILED PLANS AND SPECIFICATIONS as
defined in the "given" scope of work (Item #1 through
Item #8 only), including demolition plans and
replacement plans.
PART II. BID PHASE:
a. Bid Phase for the given scope of work (Item #1 through
Item #8 only) including advertising the project, taking
of bids, and recommendation of award.
PART III. CONSTRUCTION MANAGEMENT:
a. Construction Management Phase for the given scope of
work (Item #1 through Item #8 only) including site
observations (estimated 14 weeks construction, 2 site
observations per week), Field Reports, Shop Drawings
and Approvals. See Article 2.6, AIA Document B141.
b. Preparation of a Construction Record Mylar Set (Plans &
Specifications).
A/2
"GIVEN" SCOPE OF WORK
SCOPE OF WORK:
of:
It is anticipated that the renovations will generally consist
1. Structural Repairs
2. HVAC Repairs
3. Lighting and Electrical Repairs
4. Filtering System Repair or Replacement
5. Renovation of Dressing Rooms
6. Installation of PVC Non -Skid Matting
7. Installation of Underwater Lights
8. Starting Platforms and Diving Boards
Attached is a Report prepared by Northwest Engineers and 0.
Michael Green Engineering which covers the items listed above. Also
attached is a Report done previously which also addresses a number
of the items.
The Architect/Engineering Scope of Work shall include but
shall not be limited to:
***
***
***
***
***
An evaluation of the previous Reports
(including updating of Cost Estimates) and an
initial meeting with the City Staff and Parks
Board to go over the findings and revised Cost
Estimates. The purpose of the meeting would be
to determine a Scope of Work based on the new
evaluation.
Preparation of Detailed Plans and
Specifications for the Renovations.
Periodic meetings with City Staff for
consultation and updates.
Bidding of the Project and a recommendation of
Bid Award.
Construction Management
*** "As -Built" Drawings
A/3
•
EXHIBITe"B"
PART LI DETAILED PLANS AND SPECIFICATIONS:
PHASE 1.
SEPARATE REPORT - Visual Inspection of beams at
critical locations.
Contractor to remove polyurethane spray from beam at
critical locations $ 2,000.00
(estimated)
See AIA Document B141, Article 12
Determine actual cross sections of metal.
* $ 1,700.00
After the removal of the polyurethane coating, it
may require additional testing to determine the
actual degree of corrosion and remaining thickness
of the steel member. This additional testing
would be done by Williams Brother Engineering Co.,
Tulsa, OK and coordinated by our firm. The
additional price can not be determined until the
polyurethane coating is removed and the extent of
service is determined.
See AIA Document B141, Article 12
Determine load carrying capacity of the roof structure.
$ 990.00
Investigation of the roof decking separation.
PHASE 2.
* *
$ 990.00
Evaluation of Previous Reports & field investigation
with update cost estimates to determine a scope of work
based on the new evaluation ** $ 6,780.00
Based on our evaluation of the supplied reports coupled
with our firsthand observations of the building
conditions, we feel that the scope of renovation work
will need to be broadened beyond the items listed.
Given the existing conditions and the heavy utilization
of this facility, our estimation of the work required
to provide a safe, efficient facility that will extend
well beyond the specified minimum requirements in
several areas.
In regards to the HVAC, lighting and electrical items,
the work is described as "repair". We agree with the
analysis of the situation in the provided reports and
feel the work should be more accurately described as
"removal, redesign & replacement".
B/1
The dressing room facilities will require, in our
opinion, much more work than the $5,000.00 budgeted. We
feel strongly that these areas should be improved to
comply with Standard Building Code and Handicap
Accessibility requirements. Also, if spectator events
are to be a part of the programs, consideration should
be given to provision of public toilet facilities. In
regards to both of these items, the exterior access to
the building is poor and should be considered in a
renovation of this scale. Several existing conditions
do not meet Code requirements and improved ingress for
the public (and handicapped), both as participant and
spectator, should be provided.
Our estimation of the work required extends well beyond
that work specified for these listed above reasons and
others. This fact is reflected in our fees, thus
negating the usual relationship of fees to construction
cost. We would be providing a refined and detailed
scope of work at the completion of Phase One by which a
more exact fee proposal could be prepared.
1.24460
PHASE 3. leAtvrt
PREPARATION OF DETAILED PLANS AND SPECIFICATIONS as
defined in the "given" scope of work (Item #1 through
Item #8 only) *** $29,500.00
*** Price includes demolition plans and replacement plans
PART II. BID PHASE:
Bid Phase for the given scope of work (Item 111 through
Item #8 only) including advertising the project, taking
of bids, and recommendation of award . . . $ 3,200.00
PART III. CONSTRUCTION MANAGEMENT:
Construction Management Phase for the given scope of
work (Item 111 through Item #8 only) including site
observations (estimated 14 weeks construction, 2 site
observations per week), Field Reports, Shop Drawings
and Approvals. See Article 2.6, AIA Document B141.
$ 9,800.00
Preparation of a Construction Record Mylar Set (Plans &
Specifications) $ 4,500.00
B/2
EXHIBIT "C"
CRAFTON, TULL & ASSOCIATES, INC.
FEE SCHEDULE
EFFECTIVE APRIL 30, 1989
ARCHITECT/ENGINEER VIII $65/HR
ARCHITECT/ENGINEER VII $60/HR
ARCHITECT/ENGINEER VI $55/HR
ARCHITECT/ENGINEER V $50/HR
ARCHITECT/ENGINEER IV $45/HR
ARCHITECT/ENGINEER III 840/HR
ARCHITECT/ENGINEER II $35/HR
ARCHITECT/ENGINEER I $30/HR
PROFESSIONAL VIII $45/HR
PROFESSIONAL VII $40/HR
PROFESSIONAL VI $35/HR
PROFESSIONAL V $30/HR
PROFESSIONAL IV $25/HR
PROFESSIONAL III SID/HA
ADMINISTRATIVE ASSISTANT II• $20/HR
ADMINISTRATIVE ASSISTANT I $15/HR
INSPECTOR III $35/HR
INSPECTOR II $30/11R
INSPECTOR I $25/HR
PARTY CHIEF $27/HR
INSTRUMENT MAN $20/HR
ROD MAN $13/HR
CAD OR PERSONAL COMPUTER WITH PLOTTER $20/HR
PERSONAL COMPUTER $10/HR