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HomeMy WebLinkAbout11-89 RESOLUTION' • RESOLUTION NO. 11-89 A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE FAYETTEVILLE HUMANE SOCIETY FOR OPERATION OF THE CITY ANIMAL (SHELTER AND ENFORCEMENT OF ANIMAL CONTROL ORDINANCES. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: 4 Section 1. That the (Mayor and City Clerk are hereby authorized and directed Ito execute an agreement with the Fayetteville Humane Society .for operation of .,the City Animal Shelter and enforcement of animal control ordinances. A copy of the agreement authorized for execution hereby is attached hereto marked Exhibit "A" and made part hereof. PASSED AND APPROVED this 7th day of February , 1989. APPROVED By: 60(1i -V K / mi Mayor 1 i MICROFILMED CONTRACT Inn SERVICRO Yk- THIS AGREEMENT is made and entered into this /6 day of _ 198 by and between the City of Fayetteville, a municipal 'rporation of the State of Arkansas (hereafter City), and the Fayetteville Humane Society, Inc. (hereafter Society) for operation of the City of Fayetteville Animal Shelter (hereafter Shelter) and enforcement of the animal control ordinances of the City. I. Purpose The purpose of this contract is to establish the terms and conditions, duration and funding for services by which the Society shall operate the Shelter and shall enforce the animal control ordinances of the City. II. Contract Period This contract shall commence on January 1, 1989 and shall terminate on December 31, 1989, unless there is earlier termination pursuant to paragraphIV of this contract. III. Funding ; A. Subject to the terms and conditions set forth in this contract and recommended by the City Manager and approved by the City Board of Directors, the City hereby agrees to pay the Society the total sum of fifteen thousand three hundred and seventy five dollars ($ 15,375.00) to be paid in twelve (12) equal installments, each installment to be paid by the twelfth day of each month. B. Animal license fees required by City ordinance regardless of where collected, and surrendered animal donations, impoundment fees, boarding fees, adoption fees, and such other fees and donations as are received at the Shelter and profits realized by any sales through the 3 Shelter shall be used by the Society solely for performance of this contract. License fees collected by the City shall be remitted by the twelfth day of each month. 1 • • C. Funds remaining in the animal shelter operating account on January 1, 1989 shall be made available for 1989 operations. Funds remaining in the animal shelter account on December 31, 1989 in excess of this amount shall be transferred to a fund for construction of a new shelter. Excess funds shall be deducted from the City's $50,000 pledge. D. The Society shall furnish a surety bond in the sum of twenty-five thousand dollars ($25,000) conditioned upon the proper performance of' the terms of this contract relating to funding and licensing fees. It is specifically agreed that bonding expenses may be charged against the Shelter operating funds. E. The City shall lease to the Society for the fee of one dollar ($1.00) per year, the Shelter, its grounds and equipment and supplies. The Society shall be responsible for the payment of all associated utilities, including required utility deposits, and routine building and grounds maintenance The City shall be responsible for maintaining the structure of the building All equipment repairs and minor repairs of the structure are the responsibility of the Society. The City shall carry the same insurance that it currently carries on the shelter. F. The City shall allow to the Society the use of two (2) appropriate and properly equipped vehicles for use in the patrol of the City. The City shall maintain these vehicles, provide routine servicing of them, maintain radio communication equipment installed in them, and shall maintain 1iabi1ity insurance coverage. G. Fees for insurance for coverage of the shelter workers hired by the Society and to provide idemnity coverage for the Society's Board of Directors in the pursuance of this contract, may be charged to the Shelter's operting account IV. Services A. The Society shall issue, or cause to be issued, animal licenses and shall collect, or cause to be collected, animal license fees and related assessments required by the Fayetteville Code of ordinances (hereafter City Code). The Society may delegate such issuances and collections to licensed veterinarians and may pay participating veterinarians at the rate of twenty-five cents ($0.25) on licenses of one and two dollars ($1 00 and $2 00) and fifty cents ($.50) on licenses of three and four dollars ($3.00 and $4.00) for their services. The Society shall provide tags and record forms. The Society shall maintain files and records of all licenses issued and record all fees paid to veterinarians. B. The Society shall enforce all animal related ordinances of the City, those initially in effect and those that may be adopted during the contract period In performing this responsibility, the Society shall provide patrol response to the limit of available resources but, with the exception of holidays, not less than from 8.00 am until 8:00 pm Monday through Friday, and 8:00 am through 1:00 pm on Saturdays. Addditionally, the Society shall provide emergency response upon need as determinded by the Society and/or the City. C. The Society shall operate the Shelter in an efficient and humane mariner. The operation of the Shelter by the Society shall conform to the guidelines of the Humane Society of the United States (attachment A) and shall insure that each and every animal receives appropriate amounts of food and water, that all used animal runs and cages are cleaned a minimum of once each twenty-four hours and more frequently on regular working days. The Society shall operate the shelter for animals originating in the City and is authorized to provide the same services for such additional animals as may be appropriately accomodated. The Society shall work on a regular basis to obtain from Washington County and the incorporated cities within the county, a reasonable rate of support to cover the expenses of housing and caring for animals from these areas. With the exception of holidays, the Shelter shall be open to the public the maximum number of hours permitted by resources available but, in any case, not less than from 10:00 am until 5:00 pm Mondays through Fridays and from 10:00 am until 1:00 pm on Saturdays. D. The Society shall maintain a program of public information dissemation regarding all aspects of animal care including responsible animal ownership. Such information shall continuously be made available to the community as a. whole and shall acknowledge the City's funding of this contract. V. Termination A. The City may terminate this contract at any time. B. The Society may terminate this contract at any time. C. The terminating party shall give written notice of termination by certified mail. Termination shall become effective thirty (30) days after receipt of the written notice. D. In the event of termination by the City, the City shall pay the Society all documented, authorized expenditures incurred by the Society, from the commencement date of this contract to the date of termination. The payment of such expenditures shall not exceed the total sum due the Society under this contract, including previously made contract expenditures. F. In the event of termination by the Society, the Society shall deliver to the City all funds paid to it and amounts collected which have not been expended pursuant to the contract, including monthly payments, animal fees, and animal licenses. Records shall be subject to immediate audit. VI. Independent Contractor A. it is specifically agreed between the parties to this contract that it is not intended by any of the provisions or any part of this contract to create in the public or any member thereof or any individual employeee of the Society, a third -party beneficiary hereunder, or to authorize anyone not a party to this contract including any employees of the Society to maintain a suit for personal injuries or property damage pursuant to the terms and provisions of this contract. By executing this contract, the City does not waive its statutory tort immunity. B. In the performance of its obligations under this contract and in fulfillment of the performance standards referred to in IV. C, above, it is understood and agreed that the Society is at all times acting and performing as an independent contractor and shall be accorded corresponding freedom in the performance of Its obligations. The Society agrees to be responsible for and to protect, save harmless, and idemnify the City from and against any losses, claims, demands, damages, injuries, death, or expenses of whatsoever kind and nature which shall occur during the term of this contract by virtue of the Society's obligations and performance under this contract VII. Personnel A. The City shall provide, pay, maintain records on, and submit required reports for: i. A Shelter Director to be responsible for all Shelter and patrol operations. �i. A Shelter Operator to be responsible for routine contacts with the public, maintenance of Shelter records, telephone answering, dispatching of Animal Services Officers, and general maintenance of the office operations iii. Two Animal Services Officers for operation of the patrol and such other appropriate duties as may be assigned by the Shelter Director. B. The Shelter Operator and the Animal Services Officers shall be under the supervision of, and report to, the Shelter Director, C. While the above personnel are employees of the City and shall be employed, terminated and evaluated in accordance with City procedures, the Society will function as the their day-to-day supervisor The Society s designated representative shall be able to review the records and interviews of applicants for these positions through the City's Personnel Office and shall be able to record comments on potential applicants and have these comments entered into the Job Opening File. Further, the Society shall be permitted to record evaluative comments upon the performance of these personnel during their employment period through the Personnel Office. Any evaluative comments on applicants or on job performance of employees shall be submitted to and reviewed by the City's Personnel Officer and/or City Manager. D. The Society may supplement the above staff at the Shelter, not to include the patrol operation, with part time and/or full time employees, volunteers, or individuals ordered by the Fayetteville Municipal Court to perform public service. All such personnel shall be under the supervision of, and to report to, the Shelter Director. All records and payments to time employees shall be the resposibility of the Society. • • VIII. Records A. The Society shall provide the City with monitoring data on a monthly form mutually agreed to by the City and the Society. These data shall compare actual performance against projected results. Such information shall include a record relating to finances, training, services provided, a tabulation of animal licenses sold, a narrative report of the past month's activities, and a summary of future plans. B. The Society shall set up an account or accounts separate from its other operations such that full accountability is maintained of all funds received and dispersed for the Shelter and the Patrol operations. C. On or before February 28, 1990, the Society will, cause an independent financial audit to be made of the shelter and patrol operations Report df said audit will be furnished to the City immediately upon completion thereof. D. The Society's Federal Identification Number is 71-0401481. By L�/lGl�l%(/• Wiliam V. Martin, Mayor CITY OF FAYETTEVILLE Attest FAYETTEVILLE HUMANE SOCIETY, INC. -e-i Attest Lester C. Howick, President Alice M. Lacey, Secreta • HSUS Guidelines for the Operation of an Animal Shelter HSUS Guidelines for the Operation of an Aminal Shelter details the standards • recommended by The HSUS for shelters. There are several points that you should keep in mind, however, as you demand improvements. Those who undertake sheltering, whether they are voluntary or paid staff members, are ethically and, often, legally obligated to meet certain minimum standards: Animals must be housed in a way that minimizes stress to each species; infant animals require special care and accommodations; the facility must be one that affords protection from all the elements; provision must be made for appropriate ventilation or heat; the facility must be one that can be leaned and disinfected adequately and routinely; the shelter should be designed to minimize (rather than encourage) cross contamination of disease and parasites. To meet these minimum standards, it often takes more know-how than money Acquaint yourself with the attached guidelines, and call upon The HSUS for its expertise. Your local animal shelter is the nucleus of your community animal—control program. The shelter should be maintained and operated so that it is attractive and convenient to the community. Most important, it should be a place of safety and comfort for the animals. If you are building a new facil- ity, these considerations should be the basis for your plan. For a small charge, The Humane Society of the United States (HSUS) will send you a set of model shelter plans consisting of several different sizes. The HSUS also makes available a consultant who, for reimbursed expenses and a reasonable fee, will confer with shelter management and local archi- tects about plans for a new shelter or a remodeled facility. For complete information, write to The HSUS, 2100 L St. N.W., Washington, DC 20037. The following standards are recommended for any animal shelter, regardless of its size. A facility that is small or old or that has a small budget can function within these guidelines as can a large, new, or well—funded facility. The number of animals coming into the shelter annually will generally equal 7 percent to 10 per- cent of the human population in the area served, whether the area is urban, suburban, or rural. The following chart uses this formula: Population under 50,000 50,000-100,000 100,000-200,000 Minimum Kenneling Needed for Numbers of Animals to Be Handled 0- 40 dogs & puppies 40- 75 dogs & puppies 75-100 dogs & puppies 0-20 cats & kittens 20-30 cats & kittens 30-35 cats & kittens I. Animal shelter plan A. Animal housing 1. Animals should be separated as outlined below to reduce stress on them and to control dis- ease. Keep these reasons in rr.ind when determining how to separate animals. 2. Animals should be separated as follows: a. Dogs from cats b. Sick or injured animals from healthy animals c. Puppies and kittens from adult animals (unless young are nursing) d. Males from females in season e. Aggressive animals from all others f. Nursing mothers and their young from all others B. Floors 1. Floors should slope toward the drain to prevent the accumulation of water in the runs. 2. Floors should be made of concrete that has been sealed, making it nonporous, or some other nonporous material that can be disinfected. C. Walls between kennels 1. Walls between kennels should be at least 4 feet high and should prevent water and waste material from flowing from kennel to kennel. 2. For walls between kennels, use a. cinder block, sealed and painted with epoxy to make it nonporous- or b. metal imbedded in concrete base; or c. a fiber glass kennel unit, including floor, sides, and gate; or d. tile or glass block. 3. Attach chain link or wire mesa to extend at least 2 feet above kennel walls. Runs should be covered with fence fabric or wire mesh to contain dogs that are in season or dogs that might jump or climb fences. D. Drainage 1. The shelter must have drainage and plumbing adequate to handle the heavy load of daily leaning. 2. Drainage for each run should prevent cross contamination of other runs by urine or feces. E. Heating and cooling 1. Heating elements imbedded in kennel floors are ideal. The temperature at floor level for in- fant animals should be at least 75 F; for adult animals, 65-70 F. 2. Appropriate heating, cooling, and humidity control should be used for the comfort of the an- imals, the staff, and the visiting public. 3. A means of circulating the air — either exhaust fans or windows that can be opened — must be available in all kennel areas. Ideally, the air in the building should be exchanged with outside air eight to 12 times per hour. F. Gates and locks All outside runs should have jolts to prevent the unauthorized removal of animals. G. Dogs 1. Dogs confined in either cages or kennels should have room to stand, lie down, turn around, and sit normally. 2 2. Stainless-steel or custom-made individual cages for indoor holding should follow these guidelines: a. Large breeds (over 50 pounds) -4 feet by 6 feet, or 24 square feet b. Medium breeds (36-50 pounds) -4 feet by 5 feet, or 20 square feet c, Small breeds (10-35 pounds) -3 feet by 4 feet, or 12 square feet 3. Dogs confined in cages should be exercised in runs at least 4 feet by 10 feet, twice a day, or walked on a leash for at least 20 minutes twice a day. 4. Kennels with runs, whether fully enclosed or indoor/outdoor, should follow the following guidelines: a. Kennel -4 feet by 6 feet b. Run — 4 feet by 8 feet 5. In shared kennels, each animal should have room to stand, lie down, turn around, and sit normally. This requires a minimum of 4 feet by 4 feet for each dog. A shared kennel, 5 feet by 10 feet, should hold no more than two large, two medium, or three small -breed dogs. 6. Enclosures should be equipped as follows: a. Potable water must be present at all times. Water containers should be cleaned and sani- tized regularly (and always before a new animal is put into the cage or run). Water con- tainers should be mounted so that animals cannot tip them over or urinate in them. b. Self -feeders, if used, should be mounted so dogs cannot urinate or defecate in them. Self -feeders should be leaned daily and sanitized regularly (particularly before a new ani- mal is put into the cage or run) Food should be clean and dry at all times. c. If kennel floors are not heated resting boards or beds should be provided Even with heated floors, beds should be provided for nursing mothers, injured animals, sick animals, or animals being held for an unusually long time (for example, in cruelty cases). Cardboard boxes or other enclosures or platforms that can be changed or sanitized easily may be used, and blankets or towels that can be sanitized may be used for bedding. H. Cats 1. Individual cages made of stainless steel, fiberglass, or other impervious material should follow these guidelines: a. Each should provide an area of 9 square feet (usually 3 feet by 3 feet). b. Each cage should contain a cat litter pan. c. Water and dry food should be available at all times in each cage. d. There should be no more than one cat per cage unless there is a nursing mother or a young litter of kittens. 2. Cat rooms should follow these guidelines (cats whose vaccination history is unknown should be vaccinated, then isolated for 24 hours for observation before being placed in cat rooms): a. Unaltered males separated from females b. Nursing mothers separated from all others c. Young kittens sepathated from adult cats (except their mothers) d. No more than 15 adult cats or 20 kittens held in a 10 -by -15 room e. A 12 -inch by 18 -inch cat litter pan for each three cats or five kittens f. Water and dry food available at all times (when fresh food is given, one dish per cat should be provided) g. Shelves or resting boxes, or cages left open for animals preferring to be isolated I. Traffic 1. Adequate space should be provided, for staff to work comfortably and for equipment and records to be stored properly. 3 • • 2. The receiving area must be large enough for the public to bring in, reclaim, or adopt animals comfortably and to keep the animals separated from one another. The traffic flow pattern should be designed so animals can be moved quickly and easily from one place to another. 3. The euthanasia room and dead—animal storage should be easily accessible from the kennel area; however, the public should not be forced to observe either euthanasia or dead animals being removed from the she. ter. Animal—control vehicles should have access to the back of the kennel area for bringing in animals and removing dead animals. II. Animal care and feeding routine A. Feeding 1. Puppies and kittens, 6 weeks to 12 weeks of age, should be fed three times a day. Puppies and kittens, 12 weeks to 12 months of age, should be fed twice a day. 2. Dry food can be made palatable to the greatest number of dogs as follows: Mix one—half can of beef or chicken with 1 pound of dry dog food for each adult dog, add enough warm water to mix well, mix, and feed. If fed between 1 p.m. and 3 p.m., stools can be removed before dosing (so dogs will be in clean runs overnight). Dry puppy food should be moistened for young pups. 3. Dry puppy chow and adult dog food may be left in self—feeders. 4. Cats and kittens should be fed dry or canned cat food. Do not feed dog food to cats. 5. Generic pet foods are not recommended. Often, the nutrients in generic pet foods are not in a form readily available for digestion and absorption by an animal. Recent tests have shown that puppies and kittens that were fed generic pet foods were characterized by a greater incidence of illness, improper growth, and other physical abnormalities, and they required nearly one—third more food per pound of weight gained. Avoid cheap or generic pet foods. Stick with products made by major national pet—food companies. B. Disease control should follow these guidelines: 1. An incoming and daily examination should detect the following signs of disease or disorder: a. Lumps or swelling; hair loss b. Listlessness; poor appetite; change in behavior c. Vomiting; excessive coughing or sneezing; excessive head shaking; lameness; dragging anus along floor d. Ear, eye, or nose discharge; foul smell from ears e. Red or irritated gums; loose or brown teeth f. Runny stool or constipation; change in stool color or odor 2. Have a trained and experienced staff member, a veterinary technician, or a veterinarian rou- tinely available to check anitr.als and to provide care. Instruct every staff member to note signs of disease or disorder and to bring them to the supervisor's attention. C. Cleaning 1. All kennels, cages, and runs should be scrubbed every day with hot water and a disinfectant, effective for disease control. Each enclosure should be cleaned and disinfected before a new animal enters. We recommend mixed soap and disinfectant with hot water under pressure. Use a mixture of 1 part bleach to 30 parts water for parvo and other viruses. 2. All animals should be placed in separate holding areas during cleaning and should not be exposed to water or disinfectant. Enclosures should be completely dry before animals are returned. 3. The recommended daily cleaning routine is. a move animals to holding areas; b. remove bowls and buckets; c. pick up droppings with a pooper scooper or shovel. Do not hose droppings into drainage system; d. wash down enclosures with a high pressure sprayer, steam cleaning machine, or with long—handled scrub brushes; e. disinfect daily. Leave on for 10 minutes, and rinse; f. dry floors (a squeegee is recommended); g. clean and disinfect beds and water and food dishes; h. clean and disinfect cat litter boxes; i. clean and disinfect gutters, aisles, and floors; j. clean and disinfect the kitchen and sinks; k. clean and disinfect the euthanasia room; 1.. dean and disinfect other areas used by animals; and m. dean all areas used by the staff and public. D. Euthanasia of surplus animals In addition to the guidelinei below, The HSUS has published detailed information on how to euthanize animals by the various methods available. The Companion Animals Section will answer any inquiries about animal euthanasia or euthanasia methods not mentioned here. 1. Euthanasia should be performed by the best—qualified and most—concerned staff members, as no method is any better than the people who administer it. The agency should a. provide training for staff, and regularly review and evaluate staff proficiency and attitude; b. demonstrate its awareness of the extreme stress of the task on those who perform it, and make provisions to decrease this stress by all possible means. 2. The euthanasia method should be humane, according to the guidelines below: a. Sodium pentobarbital administered by injection (intravenous, intraperitoneal, or intra- cardiac) or orally in capsules is acceptable. The drug must be used, .stored, and transported according to applicable local, state, and federal laws. • b. Pentobarbital with the addition of a local anesthetic (lidocaine) such as FP -3 administered by injection (intravenous, intraperitoneal, or intracardiac) is acceptable. c. Carbon monoxide (CO) that is either bottled or filtered and cooled is acceptable for ani- mals over 8 weeks of age. Hot, unfiltered CO from an engine is not acceptable. d. T-61, curareform products, and high altitude decompression are among the means of eu- thanasia that are unacceptable. High altitude decompression is illegal for animal euthan- asia in 25 states. . 3. Animals should be checked carefully for signs of death. a. Animals euthanized should be laid out in a single layer and then checked to make certain that vital signs (for example, breathing, heartbeat, eye reflex) have stopped or rigor mortis has set in. b. Dead animals may be disposed of by incineration, burial in a landfill, or another method approved by the community. III. Records (The HSUS will provide sample record forms upon request.) A. Incoming paperwork should be prepared for every animal that enters the shelter, giving its description and any information about its background that is available. The records also should indude notes on any veterinary or other special care the animal received and a record of its fmal disposition. 5 B. The records should be numbere tion. There should be no co euthanized. A cage card should C. Throughout its stay at the shelte with its record number. If a singl information, making the collar • and filed so that shelter staff can easily retrieve the informa- on between animals when they are adopted, reclaimed, or prepared. , each animal should wear a collar, or collar and tag, marked animal is kept in a cage or run, the cage card may contain this d tag unnecessary. D. All animals should be countcd aft the start and at the end of each day, with the numbers re- corded by species in a permanent journal. Each day, these totals should be balanced against the card records. A daily log should be kept to record animals received, adopted, euthanized, or returned to owner (see sample log). In the records, animals`Should be separated by species, sex, and age (adults separated from those under 4 months of age). E. Receipts for all donations and impoundment and adoption fees should be kept by number and recorded daily, to be balanced against weekly bank deposits (an inexpensive cash register that can be locked is a good investment). IV. Vehicles A. Each shelter should have one or more vehicles for picking up animals, depending on the size of the community. B. The vehicles should provide the animals with safety, security, protection from weather, and adequate ventilation. Each animal must have a separate endosure. Special enclosures should be available for sick or injured animals; these animals require special care and handling as well. There should be a separate compartment for dead animals if a separate vehicle is not available. C. The vehicles should be clean and well—marked with the agency's name and phone number. They should be easy for the drivers to load and unload. Drivers should operate their vehicles safely and with courtesy toward other drivers. D. Vehicles should have the follo ladder; wire or fiberglass cages; livestock; leg irons for climbing; and cat traps; and a first aid kit E. Vehicle drivers should be trained animals. Euthanasia should not such a degree that it is in need driver should call a veterinarian t thanize the animal, he or she sh thanasia. As part of their job tr on how to make this decision. THE HU animal—rescue equipment: dog and cat control poles; a net; a nable cat carriers; a halter; lead and tie ropes and slings for tool kit; an axe• a shovel; a hammer; a crowbar; humane dog for animals and people. d prepared to give emergency care to injured or terminally ill administered in the vehicle unless an animal is suffering to f immediate relief by euthanasia. In these cases, the vehicle the scene. If this is not possible, and the driver decides to eu- uld make out a complete report to document the need for eu- g, drivers may wish to obtain guidelines from a veterinarian SOCIETY OF THE UNITED STATES 2100 L Street, N.W. Washington, DC 20037 September 1986 • • _, . ▪ + .y