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Home My WebLink About5-87 RESOLUTIONRF50L17iZON NO. 5-87 A RESOLUTION APPROVING THE 1987 ANNUAL BUDGET FOR THE CITY OF FAYEIIEVILLE. SCANNED. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: That the Board of Directors hereby approves the 1987 annual budget attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 20 day of January , 1987. APPROVED By: 6/7.:(2*.) .. Ma r • TaAq r r) 4lIci?0„ 414,4) SCANNED CITY OF FAYETTEVILLE ARKANSAS es Amnia ANNUAL UDGET AND WORK PROGRAM ANNUAL BUDGET CITY OF FAYETTEVILLE, ARKANSAS 1997 MARILYN JOHNSON RON BLP'PASS JEREMY FESS PALL MARINONI, JR. RUSS KELLEY WILLIAM V. MARTIN ERrEST LANCASTER BOARD OF DIRECTORS DONALD L GRIPES CITY MANAGER MAYOR ASSISTANT MAYOR DIRECTOR DIRECTOR DIRECTOR DIRECTOR DIRECTOR SCOTT C. LINEBAUGH DIRECTOR OF ADMINISTRATIVE SERVICES MARTY COATES DIRECTOR OF PUBLIC SAFETY DERYL BLRCH DIRECTOR OF PUBLIC WORKS Judy Huffaker Budget Coordinator CITY OF FAYETTEVILLE MISSION STATEMENT TO HAVE A FORWARD THINKING, CREDIBLE AND RESPONSIVE GOVERNMENT. TO PROVIDE FOR OUR CITIZENS A SAFE, HEALTHY, ATTRACTIVE, STIMULATING COMMUNITY IN WHICH TO LIVE AND WORK BY DELIVERING THE HIGHEST QUALITY MUNICIPAL SERVICES W-IILE SEtKING MIAXIMLM VALUE FOR DOLLARS EXPENDED, TO HAVE ORGANIZED AND SOUND DELIBERATIONS, TO IDENTIFY EMERGING AND VITAL Isq FS, AND TO DEVELOP REASONED POLICIES WITH AMPLE O PORTLNITY FOR PUBLIC AWARENESS AND INVOLVEMENT. CITY OF FAYEIIEVILLE TABLE OF CONTENTS 1987 ANNUM_ BUDGET SUMMARY PAGE •Introduction The Budget Process 2 City Organizational Structure 3 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - All Governmental Fund Types 4-5 Combined Statement of Revenues, Expenditures and Changes in Fund Balance - A11 Proprietary Fund Types and Similar Trust Funds 6-7 1987 Budget Per Capita Cost By Department 8 Where The Money Comes From In 1987 9 Where The Money Goes In' 1987 10 GENERAL ADMINISTRATION DEPARTMENT Organizational Chart 11 1986 Estimated Vs. 1987 Proposed Budget 12 1986 Budgeted Vs. 1987 Proposed Budget 13 Program Summary 14 Personnel Summary 15 City Manager 16-25 City Attorney - Legal 26-28 City Prosecutor - Municipal Court Cases 29-32 City Prosecutor - Juvenile Court Cases 33-34 City Prosecutor - Circuit Court Cases 35-36 Municipal Judge 37-38 ADMINISTRATIVE StHVICES DEPARTMENT Organizational Chart 39 1986 Estimated Vs. 1987 Proposed Budget 40 1986 Budgeted Vs. 1987 Proposed Budget 41 Program Summary 42-43 Personnel Summary 44 Administrative Services Director 45-46 Personnel - Administration 47-51 Personnel - Employee Development 52-54 Personnel - Recruitment & Selection 55-57 Finance - Accounting & Audit 58-66 Finance - Payroll 67-68 Finance - Budget & Research 69-77 Finance - Utility Billing 78-82 Finance - Revenue Collection 83-86 Building Maintenance - General Maintenance 87-91 Building Maintenahce - Janitorial 92-93 City Clerk - Recording & Custodian of Records 94-98 Purchasing - Procurement 99-101 Purchasing - Support Operations Data Processing - Applications Support Data Processing - Operations Customer Accting & Collections Customer Accting & Collections Customer Accting & Collections Customer Accting & Collections Shop - Vehicle Maintenance Shop Capital Municipal Court Municipal Court Municipal Court Municipal Court Miscellaneous - Meter Reading - Customer Service - Meter Maintenance - Cap. Expenditures - Criminal Case - Probation & Fine Collection - Small Claims & Civil Case - Public Service Work Program PUBLIC SAFETY DEPARTMENT Organizational Chart 1986 Estimated Vs. 1987 Proposed Budget 1986 Budgeted Vs. 1987 Proposed Budget Program Summary Personnel Summary Public Safety Director Public Safety Director - City Safety Animal Control - Patrol/Emergency Response Animal Control - Animal Shelter Inspection - Permits Inspection - Inspection Inspection - Violations Police - Support Services Police - Crime Prevention/Training Police - Jail Police - Central Dispatch Police - Patrol/Warrant Police - Investigation Services Fire - Prevention Fire - Operations Fire - Training Hydrant Charges PUBLIC WORKS DEPARTMENT Organizational Chart 1986 Estimated Vs. 1987 Proposed Budget 1986 Budgeted Vs. 1987 Proposed Budget Program Summary Personnel Summary Public Works Director Engineering - Plans and Specifications Engineering - Operations Engineering - Right of Way Acquisition Engineering - Public Construction Administration Water Supply Airport - Administration 102-106 107-110 111-115 116-119 120-124 125-127 128-129 130-136 137-138 139-142 143-145 146-148 149-150 151-152 153 154 155 156 157 158-159 160-162 163-165 166-169 170-173 174-175 176-177 178-183 184-187 188-191 192-195 196-200 201-203 204-207 208-214 215-219 220 1 1 1 1 1 1 1 1 1 1 1 1 1 221 1 223 224-227 228-229 230-231 232-234 235-240 241-243 244-246 247-248 249-256 1 Airport - Janitorial 257-258 Public Maintenance Administration 259-261 Water & Sewer Administration & Inventory 262-264 Street - Maintenance Administration 265-268 Street - Maintenance of Right of Way 269-271 Street - Street Maintenance 272-274 Street - Drainage Maintenance 275-277 Airport - Buildings and Grounds Maintenance 278-279 Water - Mains Maintenance 280-281 Water - Fire Hydrant and Valve Maintenance 282-283 Water - Tank Maintenance 284-286 Water - Pumping Equipment Maintenance 287-289 Water. - Meter Maintenance 290-292 Water - Growth Area Mains Maintenance 293-294 Water - Maintenance of Farmington and Greenland 295-296 Water - Maintenance of Dams - 297-2W Sewer - Mains Maintenance 300-302 Sewer - Pumping Equipment Maintenance 303-305 Sewer - Maintenance of Farmington and Greenland 306-307 Parks -Lake Maintenance - 308-310 Parks - Parks Maintenance 311-314 Parks - Ballfield Maintenance 315-318 Traffic - Traffic Control & Parking Meter Main. 319-323 -Sanitation - Operations and Administration 324-329 Sanitation - Commercial Pickup 330-332 Sanitation - Residential Pickup its -335 Sanitation - Brush Service 336-337 • Sanitation - Landfill 338-339 Sanitation - Capital Expenditures 340-341 Pollution Control Plant - Administration 342-343 Parks - Administration 344-346 Parks - Swimming Pool 347-349 Parks - Athletics 350-352 Parks - Transfers 353-355 Parks - Library 356-357 Traffic - Administration & Enforcement 358-360 Traffic - Engineering & Planning 361-362 Street - Street Construction 363-365 Street - Drainage Construction 366-368 Water - Water Mains Construction 369-371 Water - Capital Expenditures 372-373 Water - Water Connections 374-375 Water - Rural Water Connections 376 Sewer Sewer Mains Construction 377-379 Sewer - Capital Expenditures 380-381 Sewer Sewer Connections 382-384 City Engineering - Capital Expenditures 385 Airport - Capital Expenditures 386-387 Planning - Boards and Committees 388-390 Planning - Permits 391-394 Planning - Code Enforcement 395-397 Water and Sewer Debt Service 398 SUMMARY - ALL FUNDS GENERAL FUND Fund Balance 399 Revenue Detail 400-406 Expenditure Summary 407 SPECIAL REVENUE FUNDS Street Fund: Fund Balance 408 Revenue Detail 409-410 Expenditure Summary 411 Advertising and Promotion Fund: Projected Fund Balance 412 Revenue & Expense Detail 413 Off Street Parking Fund: Projected Fund Balance 414 Revenue & Expense Detail 415 DEBT SERVICE FINDS Sewer Sales Tax Band Fund: Projected Fund Balance Revenue & Expense Detail 416 417 CAPITAL PACO lb FUNDS Replacement Fund: Projected Fund Balance 418 Revenue & Expense Detail 419 Sewer Plant Construction Fund: Projected Fund Balance 420 Revenue Detail 421 Expense Detail 422-423 SPECIAL ASSESSMENT FUNDS Sewer Assessment Fund: Projected Fund Balance 424 Revenue & Expense Detail 425 1970 Street Improvement Fund: Projected Fund Balance 426 Revenue & Expense Detail 427 ENTERPRISE FUNDS Airport Fund: Fund Balance 428 Revenue Detail 429-431 Expenditure Summary 432 Airport Operations & Maintenance Fund: Fund Balance 433 Revenue Detail 434 Expenditure Summary 435 Airport Replacement Fund: Projected Fund Balance 436 Revenue & Expense Detail 437 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Airport Revenue Bond Fund: Projected Fund Balance 438 Revenue & Expense Detail 439 Continuing Education Center Fund: Projected Fund Balance 440 Revenue Detail 441 Expense Detail 442 Industrial Park Fund. Projected Fund Balance 443 Revenue,& Expense Detail 444 Water & Sewer Fund: Fund Balance 445 Revenue & Expenditure Summary 446 Capital Revenue & Expenditure Summary 447 Revenue Detail 448-451 Expenditure Summary 452 Sanitation Fund: Fund Balance 453 Revenue & Expenditure Summary 454 Revenue Detail 455-456 Expenditure Summary 457 Northwest Arkansas Resource Recovery Authority Fund: Projected Fund Balance 458 Revenue & Expense Detail _ . 459 INTERNAL SERVICE FUNDS Shop Fund: Projected Fund Balance Revenue Detail Expense Detail Maintenance Fund: Fund Balance Revenue & Expenditure Summary Capital Expenditures Explanation of Accounts 460 461 462 463 464 465 466 FIDUCIARY FUNDS Police Pension Fund: Projected Fund Balance 467 Revenue & Expense Detail 468 Fire Pension Fund: Projected Fund Balance 469 Revenue & Expense Detail 470 Municipal Judge Retirement Fund: Projected Fund Balance 471 Revenue & Expense Detail 472 Money Purchase Pension Plan Fund: Projected Fund Balance 473 Revenue & Expense Detail 474 The City of Fayetteville, Arkansas, the County Seat of Washington County, is situated in the northwest corner of the state some thirty miles east of the Oklahoma border and ninety miles south of the Missouri state line. Situated in the midst of the magnificent Ozark Mountains, Fayetteville enjoys nature's seasonal changes to the fullest, with a climate that is pleasant year-round. Fayetteville, a 1828 pioneer settlement, achieved tow status in 1835 when the area was surveyed into lots and sold at public auction. By 1841, Fayetteville was an incorporated city with the mayor conducting official business out of his home. Today, Fayetteville's city government is headed by a full-time City Manager and a seven member City Board, elected to serve four year terms. Full citizen services are offered' by over 300 well-trained and well-equipped city employees in all City departments. The 1985 fall special census reported Fayetteville with a population of 39,600, including residents of the Fayetteville campus of the Univer- sity of Arkansas. As the largest and oldest institution of higher learning in the State, the University.has been located in Fayetteville for over 100 years. But, while Fayetteville is a university community with a unique small town charm, its attractions, interests and resources make Fayetteville a cosmopolitan center of trade and. commerce in North- west Arkansas and has become one of the fastest growing .areas in the nation. Fayetteville continues to experience an enormous amount of economic growth. The City has an exceptionally strong economy based on a sound mix of agricultural, retail, industrial, educational, and commercial trade. Some of the existing' industries in the City are involved in the manufacturing of bottled soft drinks, truck springs, clothing and wood products, fabricated steel towers, mexican food products, highway building products, printed forms, electronic musical instru- ments, refrigerated truck bodies, industrial brushes and tools, to name just a few. Fayetteville has a number of outstanding medical facilities to serve its citizens and the entire area. Washington Regional Medical Center, City Hospital and the Veterans Administration Hbspital serve a wide variety of needs to the people of Northwest Arkansas, from acute illness and one -day surgeries to specialized and long-term health care. Charter Vista Hospital provides a 65 -bed private facility for treatment of mental disorders and chemical dependencies. The Fayetteville school system consists of eight elementary schools, two junior high schools, and two high schools. Parochial schooling is offered as Well as a center for mentally retarded and/or development- ally disabled children. Recreational facilities abound in Fayetteville with a total of 26 parks in the City and a number of lakes and streams in the surrounding area for sporting enthusiasts of all kinds and ages. In many ways, Fayetteville is the perfect example of a community with something for everyone. 01 TI1E BLEGET PROCESS The annual budget is a fiscal plan which presents the services which will be provided to the community and the funds needed to perform these services. The City Manager is responsible for formulating the fiscal plan and presenting it to the Board of Directors for approval and adoption. The key steps and dates in this process for the 1986 budget are described below: 1. Budget Preparation Package, October, 1986. The new budget preparation package was distributed to all Division and Department Heads. It included instructions +or preparing a lineLitem program budget, dividing each current Division into programs representing service +unctions. Forms were included for arriving at the 1987 base budget expenditures for each program by adding anticipated price and quantity changes to estimated 1986 expenditures. In addition, forms for requesting program improvements and capital improvements for 1987 were also provided. 2. Budget Workpapers Submitted by Division Heads, October, 1986. The Division Heads returned the completed budget package forms outlined above to the Budget Coordinator for verification before submission to the City Manager and Department Directors for review. 3. Major Program and Capital Requests, December, 1986. The Finance Committee of the City Board lof Directors net to consider the program improvements and major capital items requested in the budget workpapers submitted by the Division Heads. 4. Analysis of Each Program's Proposed Budget, Nov. - Dec., 1986. During this time period, the City Manager held meetings with the Department Directors and the Division Heads on the proposed 1987 budget for each program At these meetings, the submitted program budgets were evaluated in their entirety, and some additions and deletions were made. The resulting budget document incorporated the revisions which occurred in these meetings. 5. Consideration of the Proposed 1987 Budget, January, 1987. This meeting was held so that the Board of Directors could review the recommended budget being submitted by the City Manager. At this time, some revisions were made by the Board, which were to be incorporated into the final draft of the 1987 budget. 6. Approval of the Proposed 1987 Budget, January, 1987. The City Board of Directors approved the 1987 budget at a regular City Board Meeting. The current plan for the 1988 budget is to change the line -items to activities. The budget process for 1988 will begin in spring this year with the completion of the budget by November. 02 FWD CITY ORGANIZATIONAL STRUCTURE In governmental accounting, a fund is a sum of money constituting a separate accounting entity, created and maintained for a particular purpose and having transactions subject to legal or administrative rest- rictions. A separate budget is provided for each fund. DEPARTMENT Departments are the major organizational subdivisions. They have a broad overall purpose. The City of Fayetteville has been reorganized into four Departments: General Administration, Administrative Services, Public Safety, and Public Works. Each Department has a Director who reports to the City Manager (who is also the Director of General Administration). Two of the Departments, Administrative Services and Public Works, have activities in more than one Fund. DIVISION PROGRAM LINE ITEM Divisions are the major functional sub -divisions and correspcnd.roughly to the departmental hierarchy formerly used by the City. Each Division has been assigned to one of the Departments listed above according to the type of activity it performs. For example, the Sanitation Division is part of the Public Works Department. In addition, each Division has developed a statement of Goals and specific Objectives and Strategies for obtaining them. Programs are the operating units within the Divisions. Each program represents a specific type of activity within its Division aimed at providing a service for which the City is responsible. For example, the Sanitation Division contains the following programs: Administration, Commercial Pickup, Residential Pickup, Brush Service, Landfill, and Capital Expenditures This is the detailed classification of an expenditure by type of item. For example, the purchase of tote barrels for the Residential Pickup Program appears in the Minor Equipment Account for that Program The Line Item or Account Number is the level of greatest detail for any expenditure. 03 CITY OF FAYETTEVILLE, ARKANSAS COMBINED STATEMENT OF BUDGETED REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES YEAR ENDED DECEMBER 31, 1987 Revenues: Property taxes Sales taxes Sales taxes - HMR Franchise taxes Licenses and permits Intergovernmental Charges for services Fines and forfeitures Interest Other Expenditures: General Administration Administrative Services Public Safety Public Works Administration Parks and Recreation Street Traffic Planning Capital projects Debt service: Principal retirement Interest and paying agent fees Other Excess (deficiency) of revenues aver expenditures Other financing sources (uses): Operating transfers from other funds Operating transfers to other funds Governmental Fund Types General Special Debt Capital Special Revenue Service Projects Assessments TOTAL 1987 $ 493,923 $ 3,023,067 1,398,468 197,560 783,330 936,781 372,000 117,000 19,000 233,000 $ $ 3,960,000 434,525 1,255,716 20,000 47,185 339,300 203,300 $ 6,494,299 376,960 4,315 (69,0001 $ 726,923 6,983,067 434,525 1,398,468 197,560 8,533,345 956,781 372,000 884,760 153,300 7,341,129 397,046 1,557,474 4,045,546 1,202,409 258,192 151,639 • 2,193,726 4,299,300 6,802,259 66,167 2,695,061 1,435,000 1,508,158 674,936 1,040 13,517,510 4,315 20,640,729 397,046 1,557,474 4,045,546 66,167 1,202,409 2,695,061 258,192 151,639 13,517,510 1,435,000 1,508,158 140 681,116 7,612,306 3,441,164 2,944,198 13,517,510 140 21,515,318 1271,1771 (1,247,438) 1,355,102 (6,715,2511 290,000 • 295,500 (1,074,3871 (43,900) 107,993 4,175 (6,874,589) 693,443 11,118,287) 1784,387) 251,600 0 107,993 0 (424,794) 4 CITY OF FAYETTEVILLE, ARKANSAS COMBINED STATEMENT OF BUDGETED REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES YEAR ENDED DECEMBER 31, 1987 Excess (deficiency) 04 revenues over expenditures and other financing sources (uses! Fund balance (deficit/ - beginninq of year Residual equity transfer FUND BALANCE - END OF YEAR Governmental Fund Types General Special Debt Revenue Service Capital Special TOTAL Projects Assessments 1987 11,055,5641 (995,8381 1,355,102 16,607,2581 4,175 17,299,3831 2,922,748 1,734,121 6,362,714 14,029,209 20,700 113,542 25,162,334 20,700 $ 1,887,884 f 738,283 $ 7,717,816 $ 7,421,951 $ 117,717 $ 17,883,651 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF FAYETTEVUILLE, ARKANSAS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCES ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS YEAR ENDED DECEMBER 31, 1987 PROPRIETARY FUND TYPES FIDUCIARY FUND TYPE INTERNAL TOTAL ENTERPRISE SERVICE TRUST 1987 Operating Revenues: Airline fees 197,457 197,457 Net parking revenues 86,000 86,000 Rent and leases 456,246 456,246 Sale of land 360 360 Sanitation fees 2,007,690 2,007,690 Water sales 3,159,903 3,159,903 Sewer service chargews 3,826,900 3,826,900 Property taxes 237,412 237,412 State insurance refund 240,000 240,000 Interest 399,225 399,225 Contributions 314,975 314,975 Court fines and fees 72,175 72,175 • Shop charges 799,247 799,247 Other 101,072 2,792 103,864 9,835,628 802,039 1,263,787 11,901,454 Cost and expenses: Personnel services 2,442,843 261,736 2,704,579 Material and supplies 170,376 421,490 300 592,166 Contractual services 4,781,136 46,270 59,000 4,886,406 Maintenance 439,403 15,850 455,253 Pension benefits 485,700 485,700 Other 300 300 Depreciation and amortization 7,834,058 745,346 545,000 9,124,404 3,512,661 262,550 3,775,211 11,346,719 1,007,896 545,000 12,899,615 Operating income (loss) Non-operating income (expenses) Sales tax 417,144 417,144 State sales tax refund 175,000 175,000 Interest income • 294,338 2,000 35,000 331,338 Gain an sale of investments 8,000 (74,0001 (66,000) Gain an sale of fixed assets 12,000 1,000 13,000 Interest expense and paying agents fees (351,457) (351,4571 Principal retirement (137,000) (137,0001 Other 55,032 100 55,132 473,057 3,100 139,000) 437,157 6 CITY OF FAYETTEVUILLE, ARKANSAS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES [N RETAINED EARNINGS/FUND BALANCES ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS YEAR ENDED DECEMBER 31, 1987 PROPRIETARY FUND TYPES FIDUCIARY FUND TYPE INTERNAL TOTAL ENTERPRISE SERVICE TRUST 1987 Other financing sources (uses) Transfer to other funds 11,286,1741 (I,286,1741 Transfer from other funds 1,062,322 254,200 1,316,522 (223,8521 254,200 0 30,348 Net incoee (loss) (1,261,8861 51,443 679,787 (530,656) Retained earnings (deficit), beginning of year 15,852,919 53,474 7,776,337 23,682,730 Retained earnings (deficit)/fund balances, end of year $14,591,033 $ 104,917 $ 8,456,124 $ 23,152,074 1 1 . 1 1 i 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i Oa- CO CA O --P CO CC 0 HA J to i O O O C7 O O O O 0 C O 1 1 1 1 I 1 11 I • O W 1� raj Gxi y rt l 413 1-4 Go Ca Co C4 F-` C4 rr 08 67 BUDGET PER CAPITA COST BY DEPARTMENT onei N •d 't i I i I i r ' I 11. i Ii 1�' ''�11' I �'' _ I,+ II i I! L. Ii rij I 4.4 J • I CO Oa w Pt1-- li x 0 ;''COTJ t ON 'Z 1 el w H w i-1 N H En ,�rl C� owl J Go I'0 Zs ii0 -4 yJi V r w co o CO 09 i,. anenthl Pminni COMES FROM FOR 1987 telt tut 4 1011110011. 0 0 2 F3 N -MI r L on fen H al CO o rii a Z v )L&TERIAL & SUPPLY i'8 m 10 SZ6'£8i'66$ 4961 NI SHOD 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1. 1 1 1 1 1 1 1 1 _ 1 •1 1. 0 A a 0 _ CD 0 a 1 �• 0 0 0 <- . - A 0 V c Q ow 1 - 0 Z N n O 0 CD ioInoesoJd 'l!3 $303pUeg Io6131 11 C 0 0 c C 0. 0 0 s10400J!0 jo pJoog