HomeMy WebLinkAbout5-87 RESOLUTIONRF50L17iZON NO. 5-87
A RESOLUTION APPROVING THE 1987 ANNUAL BUDGET
FOR THE CITY OF FAYEIIEVILLE.
SCANNED.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
That the Board of Directors hereby approves the 1987 annual budget
attached hereto marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 20 day of January , 1987.
APPROVED
By: 6/7.:(2*.) ..
Ma
r
•
TaAq r r) 4lIci?0„
414,4)
SCANNED
CITY OF FAYETTEVILLE
ARKANSAS
es
Amnia
ANNUAL UDGET
AND
WORK PROGRAM
ANNUAL BUDGET
CITY OF FAYETTEVILLE, ARKANSAS
1997
MARILYN JOHNSON
RON BLP'PASS
JEREMY FESS
PALL MARINONI, JR.
RUSS KELLEY
WILLIAM V. MARTIN
ERrEST LANCASTER
BOARD OF DIRECTORS
DONALD L GRIPES
CITY MANAGER
MAYOR
ASSISTANT MAYOR
DIRECTOR
DIRECTOR
DIRECTOR
DIRECTOR
DIRECTOR
SCOTT C. LINEBAUGH
DIRECTOR OF ADMINISTRATIVE SERVICES
MARTY COATES
DIRECTOR OF PUBLIC SAFETY
DERYL BLRCH
DIRECTOR OF PUBLIC WORKS
Judy Huffaker
Budget Coordinator
CITY OF FAYETTEVILLE
MISSION STATEMENT
TO HAVE A FORWARD THINKING, CREDIBLE AND RESPONSIVE GOVERNMENT. TO
PROVIDE FOR OUR CITIZENS A SAFE, HEALTHY, ATTRACTIVE, STIMULATING
COMMUNITY IN WHICH TO LIVE AND WORK BY DELIVERING THE HIGHEST QUALITY
MUNICIPAL SERVICES W-IILE SEtKING MIAXIMLM VALUE FOR DOLLARS EXPENDED,
TO HAVE ORGANIZED AND SOUND DELIBERATIONS, TO IDENTIFY EMERGING AND
VITAL Isq FS, AND TO DEVELOP REASONED POLICIES WITH AMPLE O PORTLNITY
FOR PUBLIC AWARENESS AND INVOLVEMENT.
CITY OF FAYEIIEVILLE
TABLE OF CONTENTS
1987 ANNUM_ BUDGET SUMMARY PAGE
•Introduction
The Budget Process 2
City Organizational Structure 3
Combined Statement of Revenues, Expenditures and
Changes in Fund Balance - All Governmental
Fund Types 4-5
Combined Statement of Revenues, Expenditures and
Changes in Fund Balance - A11 Proprietary
Fund Types and Similar Trust Funds 6-7
1987 Budget Per Capita Cost By Department 8
Where The Money Comes From In 1987 9
Where The Money Goes In' 1987 10
GENERAL ADMINISTRATION DEPARTMENT
Organizational Chart 11
1986 Estimated Vs. 1987 Proposed Budget 12
1986 Budgeted Vs. 1987 Proposed Budget 13
Program Summary 14
Personnel Summary 15
City Manager 16-25
City Attorney - Legal 26-28
City Prosecutor - Municipal Court Cases 29-32
City Prosecutor - Juvenile Court Cases 33-34
City Prosecutor - Circuit Court Cases 35-36
Municipal Judge 37-38
ADMINISTRATIVE StHVICES DEPARTMENT
Organizational Chart 39
1986 Estimated Vs. 1987 Proposed Budget 40
1986 Budgeted Vs. 1987 Proposed Budget 41
Program Summary 42-43
Personnel Summary 44
Administrative Services Director 45-46
Personnel - Administration 47-51
Personnel - Employee Development 52-54
Personnel - Recruitment & Selection 55-57
Finance - Accounting & Audit 58-66
Finance - Payroll 67-68
Finance - Budget & Research 69-77
Finance - Utility Billing 78-82
Finance - Revenue Collection 83-86
Building Maintenance - General Maintenance 87-91
Building Maintenahce - Janitorial 92-93
City Clerk - Recording & Custodian of Records 94-98
Purchasing - Procurement 99-101
Purchasing - Support Operations
Data Processing - Applications Support
Data Processing - Operations
Customer Accting & Collections
Customer Accting & Collections
Customer Accting & Collections
Customer Accting & Collections
Shop - Vehicle Maintenance
Shop Capital
Municipal Court
Municipal Court
Municipal Court
Municipal Court
Miscellaneous
- Meter Reading
- Customer Service
- Meter Maintenance
- Cap. Expenditures
- Criminal Case
- Probation & Fine Collection
- Small Claims & Civil Case
- Public Service Work Program
PUBLIC SAFETY DEPARTMENT
Organizational Chart
1986 Estimated Vs. 1987 Proposed Budget
1986 Budgeted Vs. 1987 Proposed Budget
Program Summary
Personnel Summary
Public Safety Director
Public Safety Director - City Safety
Animal Control - Patrol/Emergency Response
Animal Control - Animal Shelter
Inspection - Permits
Inspection - Inspection
Inspection - Violations
Police - Support Services
Police - Crime Prevention/Training
Police - Jail
Police - Central Dispatch
Police - Patrol/Warrant
Police - Investigation Services
Fire - Prevention
Fire - Operations
Fire - Training
Hydrant Charges
PUBLIC WORKS DEPARTMENT
Organizational Chart
1986 Estimated Vs. 1987 Proposed Budget
1986 Budgeted Vs. 1987 Proposed Budget
Program Summary
Personnel Summary
Public Works Director
Engineering - Plans and Specifications
Engineering - Operations
Engineering - Right of Way Acquisition
Engineering - Public Construction Administration
Water Supply
Airport - Administration
102-106
107-110
111-115
116-119
120-124
125-127
128-129
130-136
137-138
139-142
143-145
146-148
149-150
151-152
153
154
155
156
157
158-159
160-162
163-165
166-169
170-173
174-175
176-177
178-183
184-187
188-191
192-195
196-200
201-203
204-207
208-214
215-219
220
1
1
1
1
1
1
1
1
1
1
1
1
1
221 1
223
224-227
228-229
230-231
232-234
235-240
241-243
244-246
247-248
249-256
1
Airport - Janitorial 257-258
Public Maintenance Administration 259-261
Water & Sewer Administration & Inventory 262-264
Street - Maintenance Administration 265-268
Street - Maintenance of Right of Way 269-271
Street - Street Maintenance 272-274
Street - Drainage Maintenance 275-277
Airport - Buildings and Grounds Maintenance 278-279
Water - Mains Maintenance 280-281
Water - Fire Hydrant and Valve Maintenance 282-283
Water - Tank Maintenance 284-286
Water - Pumping Equipment Maintenance 287-289
Water. - Meter Maintenance 290-292
Water - Growth Area Mains Maintenance 293-294
Water - Maintenance of Farmington and Greenland 295-296
Water - Maintenance of Dams - 297-2W
Sewer - Mains Maintenance 300-302
Sewer - Pumping Equipment Maintenance 303-305
Sewer - Maintenance of Farmington and Greenland 306-307
Parks -Lake Maintenance - 308-310
Parks - Parks Maintenance 311-314
Parks - Ballfield Maintenance 315-318
Traffic - Traffic Control & Parking Meter Main. 319-323
-Sanitation - Operations and Administration 324-329
Sanitation - Commercial Pickup 330-332
Sanitation - Residential Pickup its -335
Sanitation - Brush Service 336-337 •
Sanitation - Landfill 338-339
Sanitation - Capital Expenditures 340-341
Pollution Control Plant - Administration 342-343
Parks - Administration 344-346
Parks - Swimming Pool 347-349
Parks - Athletics 350-352
Parks - Transfers 353-355
Parks - Library 356-357
Traffic - Administration & Enforcement 358-360
Traffic - Engineering & Planning 361-362
Street - Street Construction 363-365
Street - Drainage Construction 366-368
Water - Water Mains Construction 369-371
Water - Capital Expenditures 372-373
Water - Water Connections 374-375
Water - Rural Water Connections 376
Sewer Sewer Mains Construction 377-379
Sewer - Capital Expenditures 380-381
Sewer Sewer Connections 382-384
City Engineering - Capital Expenditures 385
Airport - Capital Expenditures 386-387
Planning - Boards and Committees 388-390
Planning - Permits 391-394
Planning - Code Enforcement 395-397
Water and Sewer Debt Service 398
SUMMARY - ALL FUNDS
GENERAL FUND
Fund Balance 399
Revenue Detail 400-406
Expenditure Summary 407
SPECIAL REVENUE FUNDS
Street Fund:
Fund Balance 408
Revenue Detail 409-410
Expenditure Summary 411
Advertising and Promotion Fund:
Projected Fund Balance 412
Revenue & Expense Detail 413
Off Street Parking Fund:
Projected Fund Balance 414
Revenue & Expense Detail 415
DEBT SERVICE FINDS
Sewer Sales Tax Band Fund:
Projected Fund Balance
Revenue & Expense Detail
416
417
CAPITAL PACO lb FUNDS
Replacement Fund:
Projected Fund Balance 418
Revenue & Expense Detail 419
Sewer Plant Construction Fund:
Projected Fund Balance 420
Revenue Detail 421
Expense Detail 422-423
SPECIAL ASSESSMENT FUNDS
Sewer Assessment Fund:
Projected Fund Balance 424
Revenue & Expense Detail 425
1970 Street Improvement Fund:
Projected Fund Balance 426
Revenue & Expense Detail 427
ENTERPRISE FUNDS
Airport Fund:
Fund Balance 428
Revenue Detail 429-431
Expenditure Summary 432
Airport Operations & Maintenance Fund:
Fund Balance 433
Revenue Detail 434
Expenditure Summary 435
Airport Replacement Fund:
Projected Fund Balance 436
Revenue & Expense Detail 437
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Airport Revenue Bond Fund:
Projected Fund Balance 438
Revenue & Expense Detail 439
Continuing Education Center Fund:
Projected Fund Balance 440
Revenue Detail 441
Expense Detail 442
Industrial Park Fund.
Projected Fund Balance 443
Revenue,& Expense Detail 444
Water & Sewer Fund:
Fund Balance 445
Revenue & Expenditure Summary 446
Capital Revenue & Expenditure Summary 447
Revenue Detail 448-451
Expenditure Summary 452
Sanitation Fund:
Fund Balance 453
Revenue & Expenditure Summary 454
Revenue Detail 455-456
Expenditure Summary 457
Northwest Arkansas Resource Recovery Authority Fund:
Projected Fund Balance 458
Revenue & Expense Detail _ . 459
INTERNAL SERVICE FUNDS
Shop Fund:
Projected Fund Balance
Revenue Detail
Expense Detail
Maintenance Fund:
Fund Balance
Revenue & Expenditure Summary
Capital Expenditures
Explanation of Accounts
460
461
462
463
464
465
466
FIDUCIARY FUNDS
Police Pension Fund:
Projected Fund Balance 467
Revenue & Expense Detail 468
Fire Pension Fund:
Projected Fund Balance 469
Revenue & Expense Detail 470
Municipal Judge Retirement Fund:
Projected Fund Balance 471
Revenue & Expense Detail 472
Money Purchase Pension Plan Fund:
Projected Fund Balance 473
Revenue & Expense Detail 474
The City of Fayetteville, Arkansas, the County Seat of Washington
County, is situated in the northwest corner of the state some thirty
miles east of the Oklahoma border and ninety miles south of the Missouri
state line. Situated in the midst of the magnificent Ozark Mountains,
Fayetteville enjoys nature's seasonal changes to the fullest, with
a climate that is pleasant year-round.
Fayetteville, a 1828 pioneer settlement, achieved tow status in 1835
when the area was surveyed into lots and sold at public auction.
By 1841, Fayetteville was an incorporated city with the mayor conducting
official business out of his home. Today, Fayetteville's city government
is headed by a full-time City Manager and a seven member City Board,
elected to serve four year terms. Full citizen services are offered'
by over 300 well-trained and well-equipped city employees in all City
departments.
The 1985 fall special census reported Fayetteville with a population
of 39,600, including residents of the Fayetteville campus of the Univer-
sity of Arkansas. As the largest and oldest institution of higher
learning in the State, the University.has been located in Fayetteville
for over 100 years. But, while Fayetteville is a university community
with a unique small town charm, its attractions, interests and resources
make Fayetteville a cosmopolitan center of trade and. commerce in North-
west Arkansas and has become one of the fastest growing .areas in the
nation.
Fayetteville continues to experience an enormous amount of economic
growth. The City has an exceptionally strong economy based on a sound
mix of agricultural, retail, industrial, educational, and commercial
trade. Some of the existing' industries in the City are involved in
the manufacturing of bottled soft drinks, truck springs, clothing
and wood products, fabricated steel towers, mexican food products,
highway building products, printed forms, electronic musical instru-
ments, refrigerated truck bodies, industrial brushes and tools, to
name just a few.
Fayetteville has a number of outstanding medical facilities to serve
its citizens and the entire area. Washington Regional Medical Center,
City Hospital and the Veterans Administration Hbspital serve a wide
variety of needs to the people of Northwest Arkansas, from acute illness
and one -day surgeries to specialized and long-term health care. Charter
Vista Hospital provides a 65 -bed private facility for treatment of
mental disorders and chemical dependencies.
The Fayetteville school system consists of eight elementary schools,
two junior high schools, and two high schools. Parochial schooling
is offered as Well as a center for mentally retarded and/or development-
ally disabled children. Recreational facilities abound in Fayetteville
with a total of 26 parks in the City and a number of lakes and streams
in the surrounding area for sporting enthusiasts of all kinds and
ages.
In many ways, Fayetteville is the perfect example of a community with
something for everyone.
01
TI1E BLEGET PROCESS
The annual budget is a fiscal plan which presents the services which
will be provided to the community and the funds needed to perform
these services. The City Manager is responsible for formulating the
fiscal plan and presenting it to the Board of Directors for approval
and adoption. The key steps and dates in this process for the 1986
budget are described below:
1. Budget Preparation Package, October, 1986.
The new budget preparation package was distributed to all Division
and Department Heads. It included instructions +or preparing
a lineLitem program budget, dividing each current Division into
programs representing service +unctions. Forms were included
for arriving at the 1987 base budget expenditures for each program
by adding anticipated price and quantity changes to estimated
1986 expenditures. In addition, forms for requesting program
improvements and capital improvements for 1987 were also provided.
2. Budget Workpapers Submitted by Division Heads, October, 1986.
The Division Heads returned the completed budget package forms
outlined above to the Budget Coordinator for verification before
submission to the City Manager and Department Directors for review.
3. Major Program and Capital Requests, December, 1986.
The Finance Committee of the City Board lof Directors net to consider
the program improvements and major capital items requested in
the budget workpapers submitted by the Division Heads.
4. Analysis of Each Program's Proposed Budget, Nov. - Dec., 1986.
During this time period, the City Manager held meetings with
the Department Directors and the Division Heads on the proposed
1987 budget for each program At these meetings, the submitted
program budgets were evaluated in their entirety, and some additions
and deletions were made. The resulting budget document incorporated
the revisions which occurred in these meetings.
5. Consideration of the Proposed 1987 Budget, January, 1987.
This meeting was held so that the Board of Directors could review
the recommended budget being submitted by the City Manager.
At this time, some revisions were made by the Board, which were
to be incorporated into the final draft of the 1987 budget.
6. Approval of the Proposed 1987 Budget, January, 1987.
The City Board of Directors approved the 1987 budget at a regular
City Board Meeting.
The current plan for the 1988 budget is to change the line -items to
activities. The budget process for 1988 will begin in spring this
year with the completion of the budget by November.
02
FWD
CITY ORGANIZATIONAL STRUCTURE
In governmental accounting, a fund is a sum of money
constituting a separate accounting entity, created
and maintained for a particular purpose and having
transactions subject to legal or administrative rest-
rictions. A separate budget is provided for each fund.
DEPARTMENT Departments are the major organizational subdivisions.
They have a broad overall purpose. The City of Fayetteville
has been reorganized into four Departments: General
Administration, Administrative Services, Public Safety,
and Public Works. Each Department has a Director who
reports to the City Manager (who is also the Director
of General Administration). Two of the Departments,
Administrative Services and Public Works, have activities
in more than one Fund.
DIVISION
PROGRAM
LINE ITEM
Divisions are the major functional sub -divisions and
correspcnd.roughly to the departmental hierarchy formerly
used by the City. Each Division has been assigned
to one of the Departments listed above according to
the type of activity it performs. For example, the
Sanitation Division is part of the Public Works Department.
In addition, each Division has developed a statement
of Goals and specific Objectives and Strategies for
obtaining them.
Programs are the operating units within the Divisions.
Each program represents a specific type of activity
within its Division aimed at providing a service for
which the City is responsible. For example, the Sanitation
Division contains the following programs: Administration,
Commercial Pickup, Residential Pickup, Brush Service,
Landfill, and Capital Expenditures
This is the detailed classification of an expenditure
by type of item. For example, the purchase of tote
barrels for the Residential Pickup Program appears
in the Minor Equipment Account for that Program The
Line Item or Account Number is the level of greatest
detail for any expenditure.
03
CITY OF FAYETTEVILLE, ARKANSAS
COMBINED STATEMENT OF BUDGETED REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
YEAR ENDED DECEMBER 31, 1987
Revenues:
Property taxes
Sales taxes
Sales taxes - HMR
Franchise taxes
Licenses and permits
Intergovernmental
Charges for services
Fines and forfeitures
Interest
Other
Expenditures:
General Administration
Administrative Services
Public Safety
Public Works Administration
Parks and Recreation
Street
Traffic
Planning
Capital projects
Debt service:
Principal retirement
Interest and paying
agent fees
Other
Excess (deficiency) of revenues
aver expenditures
Other financing sources (uses):
Operating transfers from
other funds
Operating transfers to
other funds
Governmental Fund Types
General
Special Debt
Capital Special
Revenue Service Projects Assessments
TOTAL
1987
$ 493,923 $
3,023,067
1,398,468
197,560
783,330
936,781
372,000
117,000
19,000
233,000 $ $
3,960,000
434,525
1,255,716
20,000
47,185 339,300
203,300
$
6,494,299
376,960 4,315
(69,0001
$ 726,923
6,983,067
434,525
1,398,468
197,560
8,533,345
956,781
372,000
884,760
153,300
7,341,129
397,046
1,557,474
4,045,546
1,202,409
258,192
151,639 •
2,193,726 4,299,300 6,802,259
66,167
2,695,061
1,435,000
1,508,158
674,936 1,040
13,517,510
4,315 20,640,729
397,046
1,557,474
4,045,546
66,167
1,202,409
2,695,061
258,192
151,639
13,517,510
1,435,000
1,508,158
140 681,116
7,612,306
3,441,164 2,944,198 13,517,510
140 21,515,318
1271,1771
(1,247,438) 1,355,102 (6,715,2511
290,000 • 295,500
(1,074,3871
(43,900)
107,993
4,175 (6,874,589)
693,443
11,118,287)
1784,387) 251,600 0 107,993
0 (424,794)
4
CITY OF FAYETTEVILLE, ARKANSAS
COMBINED STATEMENT OF BUDGETED REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
YEAR ENDED DECEMBER 31, 1987
Excess (deficiency) 04 revenues
over expenditures and other
financing sources (uses!
Fund balance (deficit/ -
beginninq of year
Residual equity transfer
FUND BALANCE - END OF YEAR
Governmental Fund Types
General
Special Debt
Revenue Service
Capital Special TOTAL
Projects Assessments 1987
11,055,5641 (995,8381 1,355,102 16,607,2581 4,175 17,299,3831
2,922,748 1,734,121 6,362,714 14,029,209
20,700
113,542 25,162,334
20,700
$ 1,887,884 f 738,283 $ 7,717,816 $ 7,421,951 $ 117,717 $ 17,883,651
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
CITY OF FAYETTEVUILLE, ARKANSAS
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCES
ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS
YEAR ENDED DECEMBER 31, 1987
PROPRIETARY FUND TYPES
FIDUCIARY
FUND TYPE
INTERNAL TOTAL
ENTERPRISE SERVICE TRUST 1987
Operating Revenues:
Airline fees 197,457 197,457
Net parking revenues 86,000 86,000
Rent and leases 456,246 456,246
Sale of land 360 360
Sanitation fees 2,007,690 2,007,690
Water sales 3,159,903 3,159,903
Sewer service chargews 3,826,900 3,826,900
Property taxes 237,412 237,412
State insurance refund 240,000 240,000
Interest 399,225 399,225
Contributions 314,975 314,975
Court fines and fees 72,175 72,175 •
Shop charges 799,247 799,247
Other 101,072 2,792 103,864
9,835,628 802,039 1,263,787 11,901,454
Cost and expenses:
Personnel services 2,442,843 261,736 2,704,579
Material and supplies 170,376 421,490 300 592,166
Contractual services 4,781,136 46,270 59,000 4,886,406
Maintenance 439,403 15,850 455,253
Pension benefits 485,700 485,700
Other 300 300
Depreciation and amortization
7,834,058 745,346 545,000 9,124,404
3,512,661 262,550 3,775,211
11,346,719 1,007,896 545,000 12,899,615
Operating income (loss)
Non-operating income (expenses)
Sales tax 417,144 417,144
State sales tax refund 175,000 175,000
Interest income • 294,338 2,000 35,000 331,338
Gain an sale of investments 8,000 (74,0001 (66,000)
Gain an sale of fixed assets 12,000 1,000 13,000
Interest expense and paying agents fees (351,457) (351,4571
Principal retirement (137,000) (137,0001
Other 55,032 100 55,132
473,057 3,100 139,000) 437,157
6
CITY OF FAYETTEVUILLE, ARKANSAS
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES [N RETAINED EARNINGS/FUND BALANCES
ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS
YEAR ENDED DECEMBER 31, 1987
PROPRIETARY FUND TYPES
FIDUCIARY
FUND TYPE
INTERNAL TOTAL
ENTERPRISE SERVICE TRUST 1987
Other financing sources (uses)
Transfer to other funds 11,286,1741 (I,286,1741
Transfer from other funds 1,062,322 254,200 1,316,522
(223,8521 254,200 0 30,348
Net incoee (loss) (1,261,8861 51,443 679,787 (530,656)
Retained earnings (deficit), beginning of year 15,852,919 53,474 7,776,337 23,682,730
Retained earnings (deficit)/fund balances,
end of year $14,591,033 $ 104,917 $ 8,456,124 $ 23,152,074
1
1 .
1
1
i
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
i
Oa-
CO CA O --P CO CC 0 HA J to i
O O O C7 O O O O 0 C O
1 1 1 1 I 1 11 I
•
O W
1� raj
Gxi
y rt
l
413
1-4
Go
Ca
Co
C4
F-`
C4
rr
08
67 BUDGET PER CAPITA COST BY DEPARTMENT
onei
N
•d
't
i I
i
I
i
r ' I 11.
i Ii
1�' ''�11' I �'' _ I,+
II
i
I!
L. Ii
rij
I
4.4
J
• I
CO Oa
w
Pt1--
li
x
0
;''COTJ
t ON 'Z
1 el w H
w i-1
N H
En
,�rl
C� owl
J Go I'0
Zs ii0
-4 yJi V
r
w
co
o
CO
09
i,.
anenthl
Pminni
COMES FROM FOR 1987
telt
tut
4
1011110011.
0
0
2
F3 N
-MI r
L
on
fen
H
al CO
o rii a
Z
v
)L&TERIAL & SUPPLY
i'8
m
10
SZ6'£8i'66$
4961 NI SHOD
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1.
1
1
1
1
1
1
1
1
_ 1
•1
1.
0 A
a
0 _
CD
0
a 1
�• 0
0
0 <- .
- A
0
V
c
Q
ow
1 - 0
Z
N
n
O
0
CD
ioInoesoJd 'l!3
$303pUeg Io6131
11
C
0
0
c
C
0.
0
0
s10400J!0 jo pJoog
GENERAL ADMINISTRATION DEPARTMENT
1986 ESTIMATED VS. 1987 PROPOSED BUDGET
Budget Proposals: The 1987 proposed budget for the General Administra-
tion Department is $397,046 - an increase of $15,978 over 1986 estimated
expenditures. A comparison of General Administration's 1987 budget
recommendations with its 1986 estimated expenditures is presented below.
1986 1987
ESTIMATED PROPOSED DIFFERENCE
EXPENDITURES EXPENDITURES
Personnel Salaries
$ 262,699 $
304,317 $
41,618
Materials and Supplies
8,920
10,274
1,354
Contractual Services
102,052
74,124
(27,928)
Maintenance
3,491
4,256
765
Depreciation
0
0
0
Debt Service
0
0
0
Capital
3,906
4,075
169
TOTAL
$ 381,068 $
397,046 $
15,978
12
GENERAL ADMINISTRATION DEPARTMENT
1986 BUDGETED VS. 1987 PROPOSED BUDGET
Budget Proposals: General Administration Department is composed of City Manager,
Municipal Judge, City Attorney, and City Prosecutor. The 1987 proposed budget for
this department is $397,046 - a decrease of $56,206 under 1986 budgeted expenditures.
A comparison of General Administration's 1986 budget recommendations with its 1965
budgeted expenditures is presented below.
1986 1987
BUDGETED PROPOSED DIFFERENCE
EXPENDITURES EXPENDITURES
Personnel Salaries
Materials and Supplies
Contractual Services
Maintenance
Depreciation
Debt Service
Capital
TOTAL
D
258,935 $
9,847
165,596
4,016
0
0
14,858
304,317 $
10,274
74,124
4,256
0
0
4,075
2 453,252 2 397,046 2
45,382
427
(91,472)
240
0
0
(10,783)
(56,206)
13
GENERAL ADMINISTRATION DEPARTMENT
PROGRAM SUMMARY
Program Program 1986 1986 1987
Number Name Budgeted Estimated Budgeted
-------------------------------------------------------------
CITY MANAGER DIVISION
0100 City Manager
TOTAL CITY MANAGER DIVISION
$ 274,997 S 194,042 $ 158,332
274,997 194,042 158,332
---------- ---------- ----------
CITY ATTORNEY DIVISION
0201
Legal
----------
83,025
----------
83,005
96,323
----------
TOTAL CITY ATTORNEY DIVISION
83,025
----------
83,005
----------
96,323
----------
CITY PROSECUTOR DIVISION
0202
0203
0204
Municipal Court Cases
Juvenile Court Cases
Circuit Court Cases
65,647
1,617
7,449
------------------------------
60,542
1,568
7,316
81,030
2,807
8,712
TOTAL CITY PROSECUTOR DIVISION
74,713
----------
69,426
----------
92,549
----------
MUNICIPAL JUDGE DIVISION
0400
Municipal Judge
20,517
34,595
49,642
TOTAL MUNICIPAL JUDGE DIVISION
----------
20,517
----------
----------
34,595
----------
----------
49,842
----------
TOTAL GENERAL ADMINISTRATION
DEPARTMENT
$ 453,252 $ 381,068 $ 397,046
------------------------------
------------------------------
1
I
1
1
14
DEPARTMENT: GENERAL ADMINISTRATION
PERSONNEL SUMMARY
1986
1987
TITLE
----------------------------------------
EMPLOYEES
EMPLOYEES
CITY MANAGER
MUNICIPAL JUDGE
CITY ATTORNEY
CITY PROSECUTOR
LEGAL ASSISTANT I
SECRETARY
LEGAL ASSISTANT II
CLERK/TYPIST
-----------
1.00
1.00
1.00
1.00
1.00
2.00
1.00
2.00
----------
1.00
1.00
1.00
1.00
1.00
2.00
1.00
2.00
TOTAL
10.00 10.00
------ ----------
------ ----------
15
GOALS AND OBJECTIVES FOR 1987 '
DIVISION: City Manager
FUND: General
DEPARTMENT: General Administration
PROGRAM(S): City Manager
GOAL: To improve my management knowledge and effectiveness through a continuing
self-improvement program. '
OBJECTIVE:
To reserve a minimum of 30 minutes per day without interruption to
read current materials pertaining to municipal government.
STRATEGY:
Set my daily schedule to provide some private time without feeling ,
the "open door" concept being violated.
OBJECTIVE:
To attend at least one training course per year to gain up-to-date
knowledge in subject areas where I feel I may be weak.
STRATEGY: ,
1. Have frank discussions with Directors to get their feedback
regarding subject areas where they feel emphasis might be
needed.
2. Continuously review course offerings to pick up ideas and
know what is available.
OBJECTIVE:
Attend at least one conference per year to gain current knowledge
and .ideas from peers in municipal and corporate management.
STRATEGY:
Review conference agendas for regional and national meetings
and attend when it is felt the conference topics will be of
benefit to myself and the community.
I
I
L
I
16 I
I
i
GOALS AND OBJECTIVES FOR .1987
DIVISION: City Manager
FUND: General
DEPARTMENT: General Administration
PROGRAM(S): City Manager
GOAL: Seek new methods and opportunities to improve the efficiency of City
operations.
OBJECTIVY:
'
Establish realistic, quantifiable service units for measuring productivity
of our personnel and public use of our facilities.
' STRATEGY:
1. Hire a qualified consultant to develop standards for work
• measurement in Sanitation and Public Maintenance Divisions.
11
2. Implement standards.
OBJECTIVE:
Review all services and facilities utilizing the "zero base" concept
to see if there are under used or outdated services or facilities which
might be eliminated.
STRATEGY:
• 1. Work with Division Heads to establish realisitic, measurable
standards for determining "use of" and "need for" services
' and facilities.
2. Conduct staff "brain storming" sessions to explore options -
applying ' "zero base" concept.
OBJECTIVE: -
Review all current revenue sources with the objective of increasing
revenues by 5% through tightening up and refinement of methods and
procedures.
• STRATEGY:
1. Review each revenue source in staff sessions and list all
realisitic possibilities for refinements and increased revenues.
' 2. Implement those options which show promise for positive returns.
I
I
17
I
GOALS AND OBJECTIVES FOR 1987 1
DIVISION: City Manager ,
FUND: General
DEPARTMENT: General Administration
PROGRAM(S): City Manager
GOAL: Expand our public information/public relations efforts, giving emphasis
to the positive aspects of our community and our municipal services
and facilities.
OBJECTIVE:
Encourage opportunities for the Mayor and City Directors to welcome
visiting groups to the community and be present at ground breakings,
grand openings, and various ceremonial and social functions within
the community. Strive to have the Mayor or Directors involved in a
minimum of 5 community activities per month.
STRATEGIES:
Publicize the fact that the Mayor and City Directors are available
and want to be involved utilizing all media sources and personal
contacts.
OBJECTIVE: 1
Seek opportunities for the City Manager or Department Heads to speak
to a minimum of 5 civic groups per month.
STRATEGY:
Publicize the fact that it is considered an important parts of
the jobs of the City Manager and Department heads to communicate
with civic groups on an ongoing basis.
OBJECTIVE: ,
Continue the weekly newspaper columns by the Public Works Director
and the Public Safety Director. Continue live television coverage
of the City Board meetings and seek to present 3 special television
programs on municipal activities during the year. I
STRATEGY:
1. Give special attention to maintaining open channgels of comm-
unication with newspaper and television representatives.
2. Set and maintain schedules for regular media presentations.
Li
18 1
1
GOALS AND OBJECTIVES FOR 1987
DIVISION: City Manager
FUND: General
DEPARTMENT: General Administration
PROGRAM(S): City Manager
GOAL: To minimize expenditures which are not in conformance with the approved
' budget.
OBJECTIVE:
' Identify and resolve potential problems as early as possible through
review of quarterly financial statements and conferences with Department
Heads.
'• STRATEGY:
Have Accounting staff alert their supervisor if trends are detected
which might result in budget overruns.
OBJECTIVE:
To be notified by Department Heads, at the earliest possible time,
of any emergency conditions which might cause budget overruns so options
can be explored before expenses are incurred.
STRATEGY:
'Give immediate attention to unanticipated events which may result
in unplanned expenditures.
I
I
I
I
I
I
U
1
1 19
I
GOALS AND OBJECTIVES FOR 1987 1
DIVISION: City Manager
FUND: General -
DEPARTMENT: General Administration
PROGRAM(S): City Manager
GOAL: Complete and submit the annual budget to the Board in time to permit
proper review prior to adoption. '
OBJECTIVE:
Have proposed budget delivered to the Directors by November 1st.
STRATEGY:
Establish budget preparation schedule to begin August 3rd and
be completed by October 20th.
OBJECTIVE:
Have the budget adopted at the second regular Board meeting in December.
STRATEGY:
1. Schedule necessary Finance Committee meetings to review proposed
budget beginning no later than November 11th.
2. Give top staff priority to Committee requests for supplemental
information to expedite the review process.
I
I
I
I
I
H
20 '
GOALS AND OBJECTIVES FOR 1987
DIVISION: City Manager
FUND: General
DEPARTMENT: General Administration
PROGRAM(S): City Manager
GOAL: Develop a five-year plan for general City operations and for all departmental
Divisions.
OBJECTIVE:
Better utilization of municipal resources through proper timing and
coordination of programs and projects and allocation of personnel,
equipment, and funding.
STRATEGY:
1. All City Divisions work with the planning consultant in the
development of the 20 -year General Plan.
2. Break out the first 5 -year portion of the 20 -year plan into
sufficient detail to permit annual implementation and update•
I
1
•1
I
21
I
I
PERSONNEL SALARIES
01-40100-001 SALARIES AND WAGES
01-40100-004 EXTRA SERVICES
01-40100-005 OVERTIME
01-40100-007 LESS REVENUE SHARING
01-40100-019 INSURANCE - LIFE
01-40100-066 INSURANCE - HEALTH
01-40100-068 PENSION CONTRIBUTION
01-40100-072 SOCIAL SECURITY TA•IES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
01-40100-009 OFFICE SUPPLIES & PRINTING
01-40100-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
01-40100-040 PUBLIC NOTIFICATION
01-40100-044 PUBLICATIONS AND DOES
01-40100-045 ANNUAL REPORT
01-40100-048 TRAVEL AND TRAINING
01-40100-051 PROFESSIONAL SERVICES
01-40100-065 INSURANCE -VEHICLES & BUILD
01-40100-069 INS -PERSONAL LIABILITY
01-40100-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-40100-081 OFFICE MACHINE MAINTENANCE
01-40100-082 RADIO MAINTENANCE
01-40100-083 VEHICLE A MACHINE MAINTENANCE
TOTAL MAINTENANCE
GENERAL ADMINISTRATION DEPARTMENT
CITY MANAGER DIVISION
CITY MANAGER PROGRAM
I
I
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
113,807
S 108,000
$ 80,297
2,500
2,500
2,500
1,000
1,000
996
(26,540)
(26,540)
0
215
t94
216
2,446
2,124
2,751
3,666
3,488
3,662
8,073
7,365
5,457
------------
105,(67
- -
------------
98,131
------------
------------
95,879
------------
'
2,755 2,500 2,500 ,
500 400 500
------------ ------------ ------------
3,255 2,900 3,000
1,000
13,157
20,000
23,215
80,000
1,410
9,085
1,700
149,567
1,000
150
2,000
3,150
300
13,157
20,000
15,000
25,000
230
12,740
1,000
87,427
1,000
0
1,400
2,400
1,000
13,543
0
7,700
18,000
110
13,000
1,000
54,353
1,000
200
1,900
3,100
I
Li
I
W
CAPITAL
01-40100-202 FIXED ASSETS
TOTAL CAPITAL - MISCELLANEOUS
TOTAL ADMINISTRATION
GENERAL AD
CITY
CITY
BUDGETED
1986
(INISTRATION DEPARTMENT
NANAGRR DIVISION
$ANAGRR PROGRAM
ESTIMATED BUDGETED
1986 1967
------------ ------------
13,858 3,184
13,858 3,184
------------ ------------
$ 274,997 $ 194,042
-------------
-----------
2,000
2,000
$ 158,332
23
I
GENERAL ADMINISTRATION DEPARTMENT
CITY MANAGER DIVISION
CITY MANAGER PROGRAM
City Manager 1
Secretary 1
Clerk/Typist 1
Work -Study
Contingency
$ 49,826
13,501
10,890
3,589
Overtime $ 996
EXPLANATION OF ACCOUNTS
01-40100-004 Extra Services $ 2,500
Video camera operators for Board Meetings
01-40100-044 Publications & Dues
National League of Cities
Cable Television
ICMA
ICMA Publications
Arkansas Municipal League
Chamber of Commerce
ACMA
Newspapers & Miscellaneous
01-40100-048 Travel and Train na
City Directors" Travel
Arkansas Municipal League Meetings
City Meetings
ACMA
Seminars/Conferences
Miscellaneous
01-40100-051 Professional Services
Management consulting services
Fayetteville Open Channel
Chamber of Commerce
Media spots for public information
Miscellaneous
$ 1,620
400
400
285
10,063
350
125
300
$ 13.543
$ 5,000
800
700
400
500
300
$ 7.700
$ 3,500
7,800
2,500
2,000
2.200
$ 18.000
I
I
F
I
I
Li
I
I
I
I
I
I
I
I
I
24 1
I
1
' GENERAL ADMINISTRATION DEPARTMENT
CITY MANAGER DIVISION
CITY MANAGER PROGRAM
01-40100-069 Ins. Personal Liability
All Boards Committees and Employees
' under 70 (except police & airport) S 13.000
' 01-40100-202 Fixed Assets
Memory typewriter update £ 2.000
1
1
1
1
1.
' 25
I
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: City Attorney
FUND: General
DEPARTMENT: General Administration
PROGRAM(S): Legal
GOAL: To successfully represent the City in litigation.
I
I
OBJECTIVE:
To have each case decided as expeditiously as possible. To insure
that the law, as applied to the facts of each case, is presented
to the court in a clear and concise manner.
STRATEGY:
1. Thorough research and preparation. ,
2. File a Motion for Summary Judgment in cases where there
does not appear to be a genuine issue of material fact.
3. File a Trial Brief in cases which cannot be decided
by Summary Judgment.
I
I
I
I
I
I
I
26
L1
I
GENERAL ADMINISTRATION DEPARTMENT
CITY ATTORNEY DIVISION
' LEGAL PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
PERSONNEL SALARIES ---------------------
01-40201-001 SALARIES AND WAGES $ 54,701 3 54,707 $ 57,463
' 01-40201-004 EXTRA SERVICE (LEGAL OR OTHER) 20,000 20,000 20,000
01-40201-007 LESS REVENUE SHARING (6,984) (6,980) 0
01-40201-019 INSURANCE - LIFE 173 113 173
' 0140201-066 INSURANCE - HEALTH 1,754 1,754 2,066
01-40201-068 PENSION CONTRIBUTION 3,600 3,600 3,712
01-40201-072 SOCIAL SECURITY TAXES 4,055 4,055 4,109
---------------------------
' TOTAL PERSONNEL SALARIES 77,305 77,309 87,523
--------- --------- ---------
MATERIALS AND SUPPLIES
01-40201-009 OFFICE SUPPLIES & PRINTING 1,050 1,050 1,050
01-40201-010 MINOR EQOIPNRNT 20 21 400
--------- --------- ---------
TOTAL MATERIALS AND SUPPLIES 1,070 1,071 1,450
--------- ---------
CONTRACTUAL SERVICE
01-40201-037 OFFICE A SECRETARIAL ALLOWANCE 0 0 0
01-40201-044 PUBLICATIONS AND DUES 2,000 2,400 2,400
' 01-40201-048 TRAVEL AND TRAINING 1,000 1,500 2,000
01-40201-049 POSTAGE 100 100 100
01-40201-051 PROFESSIONAL SERVICES 1,500 300 1,000
01-40201-100 MISCELLANEOUS EXPENSE 50 25 50
TOTAL CONTRACTUAL SERVICE 4,650 4,325 5,550
--------- --------- ---------
I
MAINTENANCE
01-40201-081 OFFICE MACHINE MINT
TOTAL MAINTENANCE
0 300 300
0 300 300
' CAPITAL
01-40201-202 FIXED ASSETS 0 0 1,500
---------------------------
TOTAL CAPITAL 0 0 1,500
LEGAL - CITY ATTORNEY $ 83,025 $ 83,005 $ 96,323
--------- --------- ---------
E1
27
I
Li
GENERAL ADMINISTRATION DEPARTMENT
CITY ATTORNEY DIVISION
LEGAL PROGRAM
PERSONNEL SCHEDULE '
Number of 1987 Budgeted
Ertlovees 1987
City Attorney 1 $ 40,000
Secretary 1 15,463 '
Contingency 2,000
2 $ 57.463
EXPLANATION OF ACCOUNTS ,
01-40201-044 PUBLICATIONS & DUES ,
Arkansas statutes Cum. Supp. $ 433
Arkansas Digest Cum. Ann. 350
Shepard 's Arkansas Citations 141
Arkansas Supreme Court Dues 100
Arkansas Bar Association Dues 100
American Bar Association Dues 150
U.S. District Court Dues 5
Reference Material 400
U.S. Supreme Court Advance Sheets 200
Nimlo Dues 255
Arkansas Supreme Court Advance Sheets 200
Arkansas Advance Annotation Service 50
Miscellaneous 16
$ 2,400
01-040201-048 TRAVEL & TRAINING
NIMLO Annual Conference $ 1,000
American Bar Local Govt Section Conf. 1.000 '
$ 2,000
01-40201-051 PROFESSIONAL SERVICES
This includes Court Reporters fees
to prepare Depositions and appeal
transcripts. Also included is the
sheriffs fees to serve summons and
subpoena. $ 1.000
01-40201-202 FIXED ASSETS '
Letter Quality Printer for
Personal Computer $ 1.500
I
28 '
I
1
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: - City Prosecutor
FUND: General
DEPARTMENT: General Administration
• PROGRAM(S): Municipal Court Cases, Juvenile Cases, Circuit Court Cases
' GOAL: To make the City Prosecutor's Office a stronger community force
in crime prevention.
OBJECTIVE:
Increase participation in community efforts to prevent crime.
STRATEGY:
1. Assign staff member to participate in the Victims of
'• Family Violence.
2. Increase participation in ride program to develop a
closer working relationship with the Police Depart-
ment.
OBJECTIVE:
Make office procedures more efficient to free up time of staff members
' to participate in crime prevention measures.
STRATEGY:
1. Assign staff member to attend regular meetings of the
' DWI Task Force.
2. Restart the Prosecutor's Bulletin to acquaint police
officers with recent developments in the criminal law.
' 3. Make Prosecutor readily available to civic organizations
for speeches on crime prevention.
4. Demand earlier trials for cases taken on appeal to
the Circuit Court.
S. Store more information in word processing to diminish
time required to record information and speed up recovery
of data.
I
I
I
29
I
PERSONNEL SALARIES
01-40202-001 SALARIES AND WAGES
01-40202-004 EXTRA SERVICES LEGAL
01-40202-005 OVERTIME
O1-40202-007 LESS REVENUE SHARING
01-40202-019 INSURANCE - LIFE
01-40202-066 INSURANCE - HEALTH
01-40202-068 PENSION
01-40202-072 SOCIAL SECURITY TAXES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
01-40202-009 OFFICE SUPPLIES & PRINTING
01-40202-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
01-40202-044 PUBLICATIONS AND DUES
01-40202-048 TRAVEL AND TRAINING
01-40202-049 POSTAGE
01-40202-051 PROFESSIONAL SERVICES
01-40202-055 OFFICE RENT
01-40202-058 LEAST EXPENSE
01-40202-063 TELEPHONE EXPENSE
01-40202-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-40202-081 OFFICE MACHINE MAINTENANCE
TOTAL MAINTENANCE
CAPITAL
01-40202-202 FIXED ASSETS
TOTAL CAPITAL
MUNICIPAL PROSECUTOR
GENERAL ADMINISTRATION DEPARTMENT
CITY PROSECUTOR DIVISION
MUHICIP9L COURT CASES PROGRAM
I
U.
BUDGETED ESTIMATED BUDGETED ,
198E ----1986---- ----1987
$ 49,888 E 49,874 $ 52,927
1,000 680 1,000
0 0 1,997
(5,937) (8,500) 0
168 168 180
2,171 1,010 2,412
0 0 1.,560
3,567 3,625 4,000
------ ------ 1
50,857 46,857 64,076
3,016 3,339 4,960
2,306 1,610 864
5,322 4,949 5,824
I
1,449 956 1,102
820 1,090 2,332
50 50 60
2,000 1,763 2,500
2,400 2,400 2,400
0 0 240
908 908 1,000
50 56 65
7.677 7,223 9,699 '
791 791 856
---------------- ------------
791 791 856
I
I
------1,000 --------722- -----575
1,000 722 575
----------- ------------------------
$ 65,647 $ 60,542 $ 81,030 '
I
30
GENERAL ADMINISTRATION DEPARTMENT
CITY PROSECUTOR DIVISION
MUNICIPAL COURT CASES PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
Employees 1987
City Prosecutor .80 $ 15,379
Legal Assistant II .85 14,209
Legal Assistant I .90 11,746
Clerk/Typist 1 11,593
3.55 $52.927
01-40202-010
Rolodex file $ 80
Recorder (2@ $375) 750
Phone Index 10
Desk Trays (4@ $6) 24
$ 864
01-40202-044
City Directory $ 85
Drinking/Driving Law Letter 126
Def. Spd/Reckless Driving 135
D. W. I. Journal 100
Drunk Driving Def. 190
Miscellaneous 466
$ 1,102
01-40202-048
Para -legal Institute $ 797
Alta Arkansas 300
Secretarial Seminar (3@ $45) 135
Bar Association Meeting 350
Alta American 750
$ 2.332
01-40202-051
Court Reporter $ 150
Serve Subpoenas 600
Drug Testing 1,500
Sit -In Prosecuter 250
$ 2.500
01-40202-058 t,FASE EXPENSE
Prosecutor's Share of ACIC
Terminal located at Police Station $ 240
GENERAL ADMINISTRATION DEPARTMENT
CITY PROSECUTOR DIVISION
JUVENILE COURT CASES PROGRAM
Ii4;*YJPOJ.4ME'I;IA;I;itfi.
01-40203-001 SALARIES AND WAGES
01-40203-004 EXTRA SERVICES LEGAL
01=40203-007 LESS RRVX90R SHARING
01-.40203-019 INSURANCE - LIFE
01-40203-066 INSURANCE - HEALTH
01-40203-072 SOCIAL SECURITY TAXES
01-40203-068 PENSION
TOTAL PERSONNEL SALARIES
MUNICIPAL PROSECUTOR -
--------------------
--------------------
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
------------
$ 1,738
------------
$ 1,694
------------
$ 2,266
0
0
250
(280)
(280)
0
3
3
3
32
32
32
124
119
178
0
0
78
------------
1,617
------------
1,568
------------
2,807
------------
Y 1,617
------------
------------
------------
$ 1,568
------------
------------
------------
$ 2,807
------------
------------
33
I
GENERAL ADMINISTRATION DEPARTMENT '
C1TY PROSECUTOR DIVISION
JUVENILE COURT CASF3 PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
Employees 1987
City Proscutor .05 $ 961
Legal Assistant 10 1.305
.15 ^ $ 2266
I
I
I
I
I
I
LI
L
34 ,
I
I. GENERAL ADMINISTRATION DRPARTMEH'T
CITY PROSECUTOR DIVISION
CIRCUIT COURT CASES PROGRAM
BUDGETED ESTIMATED BUDGETED
' PERSONNEL SALARIES 1986 1986 1987
------------------
01-40204-001 SALARIES AND WAGES 8 5,214 8 5,081 $ 5,391
' 01-40204-004 EXTRA SERVICES LEGAL 2,500 2,500 2,500
01-40204-007 LESS REVENUE SHARING (767) (767) 0
01-40204-019 INSURANCE - LIFE 9 9 9
01-40204-066 INSURANCE - HEALTH 95 95 95
' 01-40204-072 SOCIAL SECURITY TAXES 373 373 424
01-40204-005 OVERTIME 0 0 118
01-40204-068 PENSION 0 0 150
' TOTAL PERSONNEL SALARIES ::::::: ::::::: :::::::
7,424 7,291 8,687
CONTRACTUAL SERVICE
---------------------
01-40204-051 PROFESSIONAL SERVICES 25 25 25
' TOTAL CONTRACTUAL SERVICE 25 25 25
MUNICIPAL PROSECUTOR $ 7,449 $ 7,316 S 8,712
-------------------- ------------------------------------
1
1.
35
11
GENERAL ADMINISTRATION DEPARTMENT
CITY PROSECUTOR DIVISION
CIRCUIT COURT CASES PROGRAM
PERSONNEL SCHEDULE ,
Number of 1987 &adgeted '
Employees 1987
City Proscutor .15 $ 2,883
Legal Assistant II .15 1.305
.30 $ .5.391
1
1
I.
1
36` '
GENERAL ADMINISTRATION DEPARTMENT
MUNICIPAL JUDGE DIVISION
MUNICIPAL JUDGE PROGRAM
PERSONNEL SALARIES
01-40400-001 SALARIES AND WAGES
01-40400-019 INSURANCE - LIFE
01-40400-066 INSURANCE - HEALTH
01-40400-068 PENSION CONTRIBUTION
01-40400-069 INS - PERSONAL LIABILITY
01-40400-072 SOCIAL SECURITY TAXES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
01-40400-009 OFFICE SUPPLIES A PRINTING
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-40400-044 PUBLICATIONS AND DUES
01-40400-048 TRAVEL AND TRAINING
01-40400-051 PROFESSIONAL SERVICES
01-40400-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-40400-081 OFFICE MACHINE MAINTENANCE
TOTAL MAINTENANCE
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
------------
$ 14,500
------------
$ 29,000
------------
$ 40,200
96
96
96
0
0
0
870
870
2,010
0
0
0
1,099
1,577
3,039
------------
16,565
------------
------------
31,543
-----------
------------
45.345
------------
200
0
0
-----------
----------
200
----
0
------------
0
------------
810
575
872
229
227
850
2,613
2,250
2,750
25
0
25
------
3,677
------------ -----------
3,052
4,497
75
0
0
------------
------------
-----------
75
0
0
MUNICIPAL COURT
$ 20,517
$ 34,595
$
49,842
---------------
------------
------------
------------
---------------
------------
------------
------------
37
I
I
GENERAL ADMINISTRATION DEPARTMENT ,
MUNICIPAL JUDGE DIVISION
MUNICIPAL JUDGE PROGRAM
PERSONNEL SCHEDULE
Municipal Judge
*'This includes $4,500
legislature increases
in July to compens
to $46,900.
Number of 1987 Budgeted
Employees 1987
1 $ 40.200
cost of living which would be granted when the state
maxium salary. An additional $6,700 would be added
ate a full time judge position bringing annual salary ,
EXPLANATION OF ACCOUNTS
01-40400-044 PUBLICATIONS & DUES
American Bar Association Dues $ 150
Arkansas Municipal Judge Association 50
Washington County Bar Association Dues 20
Arkansas Bar Association Dues 100
Int. Supp. Ark. State Anno. 54
Arkansas Rigister 40
Arkansas Advance Reports 95
Arkansas Court Rules 33
Accumulative Supplements 185
Replacement Index 45
Miscellaneous Publications 100
872
01-40400-048 TRAVEL & TRAINING
5 Municipal Judge Association Meetings $ 600
Annual Judge Association Meeting 250
$ 850
01-40400-051 PROFESSIONAL SERVICES
Sit-in Judge $ 2.750
I
I
I
I
38 '
20
6
3
mD
000
C
O
O
4
m
C
y
O
J
J
�
I
I.
I
I
I
1
39
I
I
ADMINISTRATIVE SERVICES DEPARTMENT
1986 ESTIMATED VS. 1987 PROPOSED BUDGET
Budget Proposals: The proposed budget for the Administrative Services
Department is $4,043,869 - a decrease of $794,181 under 1986 estimated
expenditures. A comparison of Administrative Service's 1987 budget rec-
ommendations with its 1986 estimated expenditures is presented below.
Personnel Salaries
Materials and Supplies
Contractual Services
Maintenance
Depreciation
Debt Service
Transfer
Capital -
TOTAL
1986
ESTIMATED
EXPENDITURES
$ 1,012,851
502,258
486,096
61,379
63,573
0
2,514,636
--_-197,257
$ 4,838,050
1987
PROPOSED
EXPENDITURES
$ 1,423,817
523,629
665,900
144,259
62,252
0
1,074,387
----149,625
$ 4,043,869
L
I
DIFFERENCE 1
$ 410,966
21,371
179,804
82,880
(1,321)
0
(1,440,249)
(47,632)
$ (794,181)
I
I
I
I
[J
I
Li
I
I
I
40
I
I
I
I
I
I
I
I
I
ADMINISTRATIVE SERVICES DEPARTMENT
1986 BUDGETED VS. 1987 PROPOSED BUDGET
Budget Proposals: Administrative Services Department is composed of
Finance, City Clerk, Personnel, Purchasing, Data Processing, Municipal
Court, Miscellaneous, Building Maintenance, Customer Accounting and
Collections, and Shop. The 1987 proposed budget for this department is
$4,043,869 - a decrease of $41,238 under 1986 budgeted expenditures.
A comparison of Administrative Service's 1987 budget recommendations
with its 1986 budgeted expenditures is presented below.
Personnel Salaries
Materials and Supplies
Contractual Services
Maintenance
Depreciation
Debt Service
Transfer
Capital
TOTAL
1986
BUDGETED -
EXPENDITURES
$ 1,036,703
608,051
507,848
88,740
63,289
0
1,564,952
215,524
$--4_085,107
1967
PROPOSED
EXPENDITURES
1,423,817
523,629
665,900
144,259
62,252
0
1,074,387-
149,625
$ 4,043,869
DIFFERENCE
$ 387,114
(84,422)
158,052
55,519
(1,037)
0
(490,565)
(65,899)
$----(41_238)
41
ADMINISTRATIVE SERVICES
❑EPARTMENT
PROGRAM SUMMARY
Program
Program
1986
1986
1987
Number
-------
Name
-----------------------------------------
Budgeted
Estimated
----------
Budgeted
----------
ADMINISTRATIVE SERVICES
DIRECTOR DIVISION
1100
Administrative Services
Director $
----------
71,909
$ 64,043
----------
$ 79,047
----------
TOTAL ADMINISTRATIVE SERVICES
DIRECTOR DIVISION
----------
71,909
64,043
----------
78,047
----------
PERSONNEL DIVISION
1201
1202
1203
Administration
Employee Development
Recruitment and Selection
------------------------------
104,723
35,217
16,695
91,898
36,615
24,758
131,796
49,116
24,401
TOTAL PERSONNEL DIVISION
156,635
---------
153,271
----------
205,313
----------
FINANCE DIVISION
1301
1302
Accounting and Audit
Payroll
137,448
17,780
149,846.
14,269
180,943
15,739
1303
1304
1305
Budget and Research
Utility Billing
Revenue Collection
----------
46,112
28,603
122,821
44,778
29,346
115,860
----------
60,711
50,071
128,168
----------
TOTAL FINANCE DIVISION
----------
352,764
354,099
----------
435,632
----------
BUILDING MAINTENANCE DIVISION
1401
General Maintenance
118,677
88,129
150,975
1402
Janitorial
----------
85,344
105,457
110,945
TOTAL BUILDING MAINTENANCE
----------
----------
DIVISION
----------
204,021
193,586
----------
261,920
----------
CITY CLERK DIVISION
1501
Recording & Custodian of
Records
----------
69,051
59,916
----------
74,655
----------
TOTAL CITY CLERK DIVISION
----------
69,051
59,916
----------
74,655
----------
PURCHASING DIVISION
1601
Procurement
25,464
26,144
32,212
1602
Support Operation
----------
11,679
11,224
----------
14,290
TOTAL PURCHASING DIVISION $
37,143
----------
$ 37,368
----------
----------
$ 46,502
----------
42
I
' Program 1986 1986 1987
Name Budgeted Estimated Budgeted
-------------------------------------------------------------
' DATA PROCESSING DIVISION
1701 Application Support $ 53,834 $ 52,524 $ 71,346
1702 Operations 114,758 64,368 255,533
---------- ---------- ----------
TOTAL DATA PROCESSING DIVISION 168,592 116,892 326,879
---------- ---------- ----------
CUSTOMER ACCOUNTING &
COLLECTION DIVISION
1801 Meter Reading 122,501 120,172 146,744
' 1802 Customer Service 280,735 277,329 330,692
1803 Meter Maintenance 87,137 86,984 99,101
1804 Capital Expenditures 111,828 97,366 71,430
---------- ---------- ----------
TOTAL CUSTOMER ACCOUNTING &
COLLECTION DIVISION 602,201 581,851 647,967
--------- ---------- ----------
.SHOP DIVISION
1901 Vehicle Maintenance 733,292 621,297 753,696
'TOTAL SHOP DIVISION 778,221 662,335 764,041
---------- ---------- ---------
MUNICIPAL COURT DIVISION
2001 Criminal case 23,951 41,919 49,512
' 2002 Probation & Fine Collection 8,353 9,741 18,733
2003 Small Claims & Civil Case 6,909 9,653 44,063
2004 Public Service Work 5,665 1,890 4,918
---------- ---------- ----------
' TOTAL MUNICIPAL COURT DIVISION 44,878 63,203 117,226
---------- ---------- ----------
MISCELLANEOUS DIVISION
6600 Miscellaneous 1,599,692 2,551,486 1,085,687
---------- ---------- ----------
TOTAL MISCELLANEOUS DIVISION 1,599,692 2,551,486 1,085,687
------------------------------
TOTAL ADMINISTRATIVE SERVICES
DEPARTMENT $4,085_107$4,838,050$4,043_869
I
I
43
I
I
DEPARTMENT: ADMINISTRATIVE SERVICES
PERSONNEL SUMMARY
1986 1987
TITLE EMPLOYEES EMPLOYEES
--------------------------------------------------------------
ADMINISTRATIVE SERVICES DIRECTOR 1.00 1.00
ASSISTANT FINANCE DIRECTOR 1.00 0.00
DATA PROCESSING SUPERVISOR 1.00 1.00
MAINTENANCE SUPERINTENDENT 1.00 1.00
ACCOUNTING SUPERVISOR 0.00 1.00
PERSONNEL OFFICER 1.00 1.00
PURCHASING OFFICER 1.00 1.00
COMPUTER PROGRAMMER/ANALYST 1.00 1.00
WATER SERVICE SUPERINTENDENT 1.00 1.00
BUDGET COORDINATOR 1.00 1.00
ASSISTANT TO FINANCE DIRECTOR 1.00 0.00
SPECIAL PROJECTS OFFICER 0.00 1.00
ASST. VEHICLE MAINTENANCE SUPERINTENDENT 1.00 1.00
CITY CLERK 1.00 1.00
BUSINESS OFFICE MANAGER 1.00 1.00
EQUIPMENT MECHANIC SUPERVISOR 1.00 1.00
METER MAINTENANCE SUPERVISOR 1.00 1.00
PREVENTIVE MAINTENANCE LEADWORKER 1.00 1.00
EQUIPMENT MECHANIC II 2.00 2.00
CARPENTER II 1.00 1.00
PERSONNEL TECHNICIAN - 0.00 0.50
ACCOUNTING CLERK II 2.00 2.50
WATER SERVICE REPRESENTATIVE 2.00 2.00
CARPENTER I 1.00 1.00
ADMINISTRATIVE INTERN 1.00 1.00
WAREHOUSE MANAGER 1.00 1.00
MUNICIPAL COURT CLERK 1.00 1.00
EQUIPMENT MECHANIC I 1.00 1.00
ACCOUNT CLERK I 4.00 4.00
METER MAINTENANCE WORKER 1.00 1.00
AUTO SERVICE MECHANIC II 1.00 1.00
METER READER 4.00 4.00
COMPUTER INPUT OPERATOR 1.00 1.00
COURT SERVICES OFFICER 1.00 1.00
DEPUTY COURT CLERK 2.00 5.00
CLERK/TYPIST 3.00 2.00
CLERK/CASHIER 4.00 6.00
CUSTODIAN 1.00 1.00
SWITCHBOARD/RECEPTIONIST 1.00 1.00
MICROFILM/MICROFICHE OPERATOR 1.00 1.00
CITY CLERK INTERN (PART TIME) 1.00 1.00
----------- -----------
TOTAL 53,00 -----58.00-
I
44 ,
F
I. ADMINISTRATIVE SERVICES DEPARTMENT
ADMINISTRATIVE SERVICES DIRECTOR DIVISION
ADMINISTRATIVE SERVICES DIRECTOR PROGRAM
BUDGETED ESTIMATED BUDGETED
' PERSONNEL SALARIES 1986 1986 1987
01-41100-001 SALARIES AND WAGES S 61,374 E 59,300 $ 59,203
' 01-41100-007 LESS REVENUE SHARING (10,000) (10,000) 0
01-41100-019 INSURANCE - LIFE 156 135 156
01-41100-066 INSURANCE - HEALTH 2,070 1,580 2,070
01-41100-068 PENSION CONTRIBUTION 3,003 2,485 3,150
01-41100-072 SOCIAL SECURITY TAXES 3,604 3,604 3,783
TOTAL PERSONNEL SALARIES 60,207 57,104 68,362
MATERIALS AND SUPPLIES
----------------------
01-41100-009 OFFICE SUPPLIES A PRINTING 2,950 1,000 1,400
' 01-41100-010 MINOR EQUIPMENT 950 300 950
TOTAL MATERIALS AND SUPPLIES 3,900 1,300 2,350
----- -----------
CONTRACTUAL SERVICE
-------------------
' 01-41100-044 PUBLICATIONS AND DUES 960 960 960
01-41100-048 TRAVEL AND TRAINING 3,288 2,468 3,490
01-41100-049 POSTAGE 300 0 0
01-41100-065 INSURANCE -VEHICLES A BUILD 470 250 110
01-41100-100 MISCELLANEOUS EXPENSE 400 110 400
• TOTAL CONTRACTUAL SERVICE 5,418 3,788 4,960
----------- --------
MAINTENANCE
01-41100-081 OFFICE MACHINE MAINTENANCE 384 351 375
01-41100-082 RADIO MAINTENANCE 0 0 0
01-41100-083 VEHICLE & MACHINE MINT 2,000 1,500 2,000
------------ ------------ ------------
TOTAL MAINTENANCE 2,384 1,851 2,375
------------------------------------
TOTAL ADMINISTRATIVE SERVICES DIRECTOR $ 71,909 $ 64,043 $ 78,047
------------------------------------
1
I
45
I
I
ADMINISTRATIVE SERVICES DEPARTMENT
ADMINISTRATIVE SERVICES DIRECTOR DIVISION '
ADMINISTRATIVE SERVICES DIRECTOR PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted '
-Employees 1987
Administrative Services Director 1 $ 45,654
Administrative Services Intern 1 10,400
Contingency 7% 3.149
2 $ 59.203 '
EXPLANATION OF ACCOUNTS
01-41100-010 MINOR EQUIPMENT
Wooden Filing Cabinets $ 600
Computer Terminal Stand 300
Miscellaneous 50
$ 950
01-41100-044 PUBLICATIONS & DUES
Arkansas Gov "t Finance Off. Dues $ 25
Board Room Reports 55
Municipal Treasurer "s Assn. Dues 50
Wall Street Journal 185
GFOA Dues 150
ICMA Yearbook 75
AFWA 50
Public Risk Managers 80
Municipal League Handbook 55
Miscellaneous 235
$ 960
01-41100-048 TRAVEL & TRAINING
GFOA Conference $ 2,000
Accounting Courses 550
AGFOA - Municipal League. Meetings 340
City Meetings 100
Miscellaneous 500
$ 3.490
I
I
46 '
i
Li
I
I
I
I.
I
[1
I
I
I
DIVISION: Personnel
FUND: General
DEPARTMENT: Administrative Services
PROGRAM(S): Administration
GOAL: TO MAINTAIN THE CITY'S PAY AND BENEFITS AT THE LEVEL SET
BY THE CITY'S PAY PLAN.
OBJECTIVE: To ensure the availability and the presentation of comparable
data on benefits, pay and working conditions of comparable
jurisdictions.
STRATEGIES:
a) To conduct interim economic survey.
b) To monitor data concerning benefits, pay and working conditions
of comparable jurisdictions and make information available
to City Staff, Administration and Board of Directors prior
to Budget preparation.
OBJECTIVE: To make recommendations concerning the City"s Pay Plan
and benefits to equal the amount the City has available
to fund them.
STRATEGIES:
a) To coordinate and meet on a quarterly basis with the Budget
Coordinator and the Accounting and Audit Division to determine
the amount of funds the City bas available for payroll.
b) To continually upgrade the City"s payplan according to the
amount of funds available.
I
47
I
I
DIVISION: Personnel '
FUND: General
DEPARTMENT: Administrative Services ,
PROGRAM(S): Administration
GOAL: TO CONTINUE TO IMPROVE PERSONNEL RECORDS TO REFLECT THE
"TRUE PERFORMANCE" OF AN EMPLOYEE. ,
OBJECTIVE: To maintain a 100% defensible employee record with proper
documentation and employee data.
STRATEGIES:
a) To develop and administer a training seminar for all supervisors
dealing with proper documentation procedures.
b) To develop and administer an interim reporting system whereby
problem employees are continually documented.
c) To develop and administer an exit interview program for
all employees leaving the City.
OBJECTIVE: To provide the necessary training to supervisory personnel
to ensure that all understand the City's performance system.
STRATEGIES:
a) To develop a series of two (2) training seminars to be used
to instruct supervisors of the proper usage of the City's
performance system.
b) To meet on a quarterly basis with all City Division heads
to assure that proper adherence to the City's performance
system is being properly maintained with a report being '
rendered to Department heads for their resolution.
OBJECTIVE: To provide a monitoring system that ensures the proper
distribution of employee grade evaluations.
STRATEGIES:
a) To explore forced ranking in the event that supervisors
are unable to properly administer performance evaluations.
b) To develop a series of procedures concerning forced ranking.
c) To train all supervisors in forced ranking procedures.
d) To hold semi-annual training seminars on forced ranking.
1
I
I
I
48 '
El
IT
I
I
I
I
I
I
I
I
i '
f
DIVISION: Personnel
FUND: General
DEPARTMENT: Administrative Services
PROGRAM(S): Administration
(DAL: TO OPERATE THE PERSONNEL DIVISION IN THE MOST EFFICIENT
AND EFFECTIVE MANNER POSSIBLE.
OBJECTIVE: To develop• a data base, through the use of surveys, of
specific efficiency improvements that are being utilized
in comparable Divisions of other municipalities of similar
size.
STRATEGIES:
a) To contact at least twenty-five (25) other Cities using
questionnaires to solicit their specific responses.
b) To contact at least ten (10) other professional organizations
to determine specific efficiency improvements currently
in use in the field of personnel.
c) To prioritize the listing of potential efficiency improvements
according to cost, ease of implementation, and effectiveness
and review with the Director of Administrative Services.
OBJECTIVE: To. expand and improve communications between all City
Divisions concerning interrelated functions. -
STRATEGIES: -
a) To contact all City Division heads at least quarterly on
a one-on-one basis to make inquiries concerning needs and
ideas.
b) To identify and define the most important needs concerning
interrelated functions and determine which Divisions will
need to take appropriate action.
c) To coordinate, facilitate and follow through on any meetings
necessary to bring a resolution to issues and needs.
r
49
PERSONNEL SALARIES
01-41201-001 SALARIES AND WAGES
01-41201-019 INSURANCE - LIFE
@1-41201-066 INSURANCE - HEALTH
01-41201-068 PENSION CONTRIBUTION
01-41201-071 UNEMPLOYMENT INS
01-41201-072 SOCIAL SECURITY TAXES
01-41201-198 WORKERS' COMP. PREMIUM TAX
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
01-41201-009 OFFICE SUPPLIES A PRINTING
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-41201-044 PUBLICATIONS AND DUES
01-41201-048 TRAVEL AND TRAINING
01-41201-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-41201-081 OFFICE MACHINE MAINTENANCE
TOTAL MAINTENANCE
PERSONNEL - ADMINISTRATION
ADMINISTRATIVE SERVICES DEPARTMENT
PERSONNEL DIVISION
ADMINISTRATION PROGRAM
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
11,079
$ 11,206
$ 18.822
48
48
63
320
320
490
443
443
482
1.488
1,488
2,570
844
844
1,149
87,122
------------
75,006
------------
100,759
101,344
-----------
89,349
------------
------------
124,335
-•----------
927 927 4,327
927 - ---927- ------4,327
852
822
863
1,500
700
1,575
100
100
0
------------
2,452
------------
1,622 1,622
2,438
---00
- ---------
--------696
0
0
696
------------
------------
------------
=----104,723
f 91.898
$ 131.796
-
---•----
---- - -
50
1
1
1
i
1
1
i
1
1
1
1
1
1
1
1
1
II
ADMINISTRATION SERVICES DEPARTMENT
PERSONNEL DIVISION
ADMINISTRATION PROGRAM
PERSONNEL SCHEDULE
NUMBER OF 1987 BUDGETED
EMPLOYEES 1987
Personnel Officer .50 $ 12,347
Personnel Technician .25 3,475
Workstudy 3.000
.75 $ 18.822
01-41201-009
Xerox $ 1,250
Personnel Policy Printing 500
Calendars 200
Letterhead & Envelopes 1,160
Personnel Forms 630
Miscellaneous 587
$ 4.327
01-41201-044
EEO Bureau Practices $ 70
NOARK Personnel Association 40
IPMA Dues 60
EEO Compliance Manual 379
FLSA Updates 160
Miscellaneous 154
863
I01-41201-048 TRAVEL & TRAINING
IPMA Annual Conference $ 1.575
01-41201-081 OFFICE MACHINE. MAINTENANCE
Xerox Memory Writer $ 696
01-41201-198 WO KERS' COMPENSATION PREMTM
This includes all 234 General
Fund Employees $100.759
'
I
51
I
I
DIVISION: Personnel
FUND: General
DEPARTMENT: Administrative Services
PROGRAM(S): Employee Development
GOAL: TO ENHPNCE EMPLOYEE JOB PERFU41ANCE T1-RQJ3- TRAINING THE
RESOU.UTION OF PERSOI`KOL PROBLEMS, AND THE PROMDTI[N OF GOOD
HEALTH.
OBJECTIVE: To increase the number of conflict resolution training
sessions for upper management.
STRATEGIES:
a) To meet with Department heads on a quarterly basis to determine
problem areas concerning particular incidents in need of
being addressed.
b) To develop and coordinate a schedule of at least five (5)
sessions that is optimal to all parties concerned.
OBJECTIVE: To reduce by S/. lost time as a result of personal problems,
substance abuse, etc. by continuing to perfect the Employee
Assistance Program of the City.
STRATEGIES:
a) To more effectively advertise, through the use of flyers,
bulletin board notices, etc., the Employee Assistance Program
of the City.
b) To develop a handout for all City supervisors which will
give them information about detecting signs of personal
problems, substance abuse, etc. in their subordinate's work.
c) To schedule and hold at least three (3) seminars presented
by the EAP Director.
OBJECTIVE: To ensure that effective skills training is provided to
each new City employee.
STRATEGIES:
a) To develop a standard set of criteria to be used for all
positions, such as safety information, basic skills required
for all positions, etc.
b) To be available to all Division Heads concerning information
which will assist them in basic skills training.
c) To incorporate basic skills training as a specialized segment
of the New Employee Orientation Program.
OBJECTIVE: To provide a greater number of supervisory courses.
STRATEGIES:
a) Through the use of an in-house survey, identify the needs
for continuing supervisory education.
b) Group supervisors by their needs, and administer at least
one (1) training session in each area of need.
52 '
1
ADMINISTRATIVE SERVICES BUREAU
PERSONNEL DIVISION
EMPLOYEE DEVELOPMENT PROGRAM
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SALARIES
1986
1986
1987
------------------
01-41202-001 SALARIES AND WAGES
------------
$ 5,540
------------
$ 5,603
------------
$ 7,911
01-41202-019 INSURANCE - LIFE
24
24
32
01-41202-066 INSURANCE - HEALTH
160
160
244
01-41202-068 PENSION CONTRIBUTION
222
222
241
01-41202-072 SOCIAL SECURITY TAXES
422
422
576
TOTAL PERSONNEL SALARIES
------------
6,368
------------
------------
6,431
------------
------------
9,004
------------
MATERIALS AND SUPPLIES
01-41202-009 OFFICE SUPPLIES A PRINTING
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-41202-048 TRAVEL AND TRAINING
01-41202-054 CONTRACT SERVICES
01-41202-059 EMPLOYEE RECOGNITION
01-41202-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
TOTAL EMPLOYER DEVELOPMENT
463 463 802
---------------- -----------
463 463 802
---- ------------ -----------
23,000
24,771
25,000
2,400
2,400
3,260
2,936
2,500
11,000
50
50
50
------------
28,386
------------
29,721
------------
39,310
------------
------------
$ 35,217
------------
------------
------------
$ 36,615
------------
------------
$ 49,116
------------
------------
53
ADMINISTRATIVE SERVICES PROGRAM
PERSONNEL DIVISION
EMPLOYEE DEVELOPMENT PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
Employees 1987
Personnel Officer .25 $ 6,174
Personnel Technician .12 1.737
.37 $ 7.911
I
01-41202-009 OFFICE SUPPLIES & PRINTING
Xerox Copies $ 625
Miscellaneous 177
$ 802
01-41202-048 TRAVEL & TRAINING
Supervisors Training $ 25.000
01-41202-054 CONTRACT -SERVICES
Contract Services (EAP) (326@ $10) $ 3.260
01-41202-059 EMPLOYEE RECOGNITION
City Picnic $ 2,900
Monthly Employee Awards 8.100
$ 11,000
I
n
' DIVISION: Personnel
FWD: General
DEPARThENT: Administrative Services
PROGRAM(S): Recruitment and Selection
GOAL: TO ALWAYS AFFIRMATIVELY RECRUIT AND REFER Ti -E "BEST" QUALIFIED
APPLICANTS IN COMPLIANCE WITH EEOC REQUIREMENTS AND THE
CITY'S AFFIRMATIVE ACTION PLAN.
' OBJECTIVE: To ascertain that all referrals meet the qualifications
provided in the corresponding job description.
STRATEGIES:
a) To develop a checklist that will assist in ascertaining
that all of the basic qualifications are met for each job.
OBJECTIVE: To increase by 57.. the number and quality of qualified
' applicants.
STRATEGIES:
a) To begin to develop a completely in-house application, referral,
and hiring system, thus eliminating, within five (5) years,
the need for the Arkansas Employment Security Division.
b) To advertise, in all local newspapers, 100% of all positions
available within the City.
I. c) To visit at least five (5) similar -sized cities and develop
a plan for keeping and monitoring statistical data.
d) To generate quarterly reports of statistical information
' for EEO and AA purposes, depending upon the new computer
system's capabilities, and the Data Processing Supervisor's
ability to program EEO4.
I
I
I
I
55
ADNIFISTRATIVE SERVICES DEPABTNRBT
PERSONNEL DIVISION
RECRUITMENT AND SELECTION PROGRAM
PERSONNEL SALARIES
01-41203-001 SALARIES AND WAGES
01-41203-019 INSURANCE - LIFE
01-41203-066 INSURANCE - HEALTH
01-41203-068 PENSION CONTRIBUTION
01-41203-072 SOCIAL SECURITY TAXES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
01-41203-009 OFFICE SUPPLIES & PRINTING
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-41203-040 PUBLIC NOTIFICATION
D1-41203-051 PROFESSIONAL SERVICES
01-41203-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
TOTAL RECRUITMENT AND SELECTION
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
$ 5,540
$ 5,603
$ 7,911
24
24
32
160
160
244
222
222
241
422
422
576
------------
6,368
------------
6,431
------------
9,004
463 463 802
------------ ------------ -=----------
463 463 802
4,570
12,570
6,250
5,244
5,244
8,295
50
50
50
-
9,864
-----------
LI,864 17,864
14,595
------------
$ 16,695
------------
$ 24,758
------------
S 24,401
56
II
I
1
ADMINISTRATIVE SERVICES DEPARTMENT
PERSONNEL DIVISION
RECRUITMENT & SELECTION PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
' Employees _1987
Personnel Officer .25 $ 6,174
Personnel Technician .13 1.737
' .38 $ 7,911
EXPLANATION OF ACCOUNTS
I01-41203-009 OFFICE SUPPLIES & PRINTING
Xerox Copies $ 625
Miscellaneous 177
$ 802
' 01-41203-040 PUBLIC NOTIFICATION
Notification for Job opening $ 6.250
01-41203-051 PROFESSIONAL SERVICES
Physicals - New EE"s (Police & Fire)
(5@ $359) $ 1,795
Other Physicals (15@ $150) 2,250
Test & Scoring 2,500
' Screening & Psychological Testing 750
CSC Scores & Job Relatedness Study 500
$ 8.295
1
I.
DIVISION: Finance ,
FIND: General
DEPARTMENT: Administrative Services
PROFAM(S): Accounting and Audit
GOAL: TO PROVIDE ACG.PATE AND TIMELY FINANCIAL REPORTS AND STATE-
MENTS TO THE BOARD, ADMINISTRATION, AND THE PROGRAM MANAGERS.
OBJECTIVE: To provide error -free monthly expenditure ledgers to manage-
ment and operating departments within ten (10) work days
of month -end and error -free financial statements within
twelve (12) work days of month -end.
STRATEGIES:
a) To review entire system and bring about any necessary changes
that might cause delays.
b) To establish a procedure to begin reviewing postings to
the current month before the end of the month.
c) To develop methods to calculate and post interfund charges
for shop, public maintenance and building and grounds work
orders on the mainframe; delays in receiving these charges
from other Divisions contribute to delays in statements.
d) To thoroughly review reports before presentation; cause
corrections of any errors and bring about necessary changes
to ensure they do not happen again.
OBJECTIVE: To reduce the average number of journal entries required
to correct errors by 20%.
STRATEGIES:
a) To identify those areas or errors that cause repeated correcting
entries and make necessary adjustments.
b) To utilize an integrated data processing system to ensure
system entries.
• c) To move systems from personal computer to main frame system.
OBJECTIVE: To work with Data Processing personnel to develop and
implement an EDP -assisted system which will streamline
the flow of data to and from the Accounting Program.
STRATEGIES:
a) To review system needs with staff.
b) To conduct meetings an a monthly basis with Data Processing
to establish viable alternatives.
c) To coordinate the implementation of action taken with staff
and the Data Processing Division.
OBJECTIVE: To work with other Division Heads in coordinating and
implementing the new EDP -assisted accounting system as
quickly and as efficiently as possible.
STRATEGIES:
a) To contact Division Heads and identify problem areas and
needs.
b) To review needs to establish priorities and feasible assign-
ments.
c) To coordinate action of all Division Heads and Data Processing
to facilitate the implementation of EDP -assisted systems.
58
1
1
DIVISION: Finance
• Fug): General
DEPARTT£NT: Administrative Services
PROLRIM(S): Accounting and Audit
GOAL: TO MAINTAIN ACCOLNTING RECORDS IN ACCORDANCE WITH GENERALLY
ACCEPTED ACCOLNTING PRINCIPLES FOR MJNICIPAL GOVERtENT.
OBJECTIVE: To provide all reports requested by the external auditors
according to the terms of the contract.
STRATEGIES:
a) To coordinate timing and planning of audit with external
auditors.
b) To prepare audit schedules in a timely manner.
'c) To assist external auditors in any way necessary in the
performance of the audit.
OBJECTIVE: To reduce the number of management letter comments made
by the external auditors by S/..
• STRATEGIES:
a) To address all audit findings listed in the FY85 management
' letter.
b) To work with the auditors during the FY66 audit and solve
• all findings which we are able to address during the FYB6
audit.
1
I
1
1
1
1
' 59
DIVISION: Finance
FUND: General
DEPARTMENT: Administrative Services
PROCRAN(S): Accounting and Audit
GOAL: TO IMPLEMENT TI -LOSE CCNTCLS AND SYSTEMS NECESSARY TO ELIMINATE
FINANCIAL LOSS AND MISAPPROPRIATIONS.
OBJECTIVE: To implement a system whereby 1007. of the City contracts
are set up an the computer such that no over -payment
occurs, if the new system will allow for this subsidiary
check.
STRATEGIES:
a) To contact all Division Heads to identify contracts that
are open and contracts that are planned.
b) To work with City Clerk to establish a numbering system
for each contract and update each contract.
•c) To set up contracts an the computers whereby the list can
be checked against the control.
d) To implement a system an the computer that will not accept
an over -payment an any contract.
OBJECTIVE: To insure that 1007. of all overages of budgetary line -item
expenditures are caught.
STRATEGIES:
a) To utilize the computer program to identify any line -item
overage.
b) To review each line -item overage with the Budget Officer
and correct as necessary.
OBJECTIVE: To implement an EDP -assisted system of checks and balances
that will "flag" any insufficient balances.
STRATEGIES:
a) To meet with the Budget Officer and Data Processing Division
to determine action to be taken.
b) To assist Data Processing in implementation of a system
of checks and balances by mid -year.
OBJECTIVE: To expand and improve communications between all City
Divisions concerning interrelated functions.
STRATEGIES:
a) To contact all Division Heads at least quarterly on a one-
on-one basis to make inquiry regarding needs.
b) To identify needs and determine Divisions who may need to
respond.
c) To coordinate and facilitate any meetings necessary to bring
a resolution to issues and needs.
I
I
-
1-
rDIVISION: Finance
FUND: General
DEPARTMENT: Administrative Services
PRO3Ptl(S): Accounting and Audit
GOAL: TO PROCESS THE REVENLES AND EXPENDITURE TRPNSACTIONS IN
A TIMELY AND EFFICIENT MANNER.
OBJECTIVE: To process 100% of the invoices an a net 30 day basis
unless a prompt payment discount is offered.
STRATEGIES:
a) To develop a system that identifies payments and week to
be paid.
b) To identify and.segregate those bills that offer a discount
to ensure our utilization of the discounts.
I OBJECTIVE: To develop a data base, through the use of surveys, of
specific efficiency improvements that are being utilized
in comparable Divisions of other municipalities of similar
• size.
•
• STRATEGIES:
a) To contact at least twenty-five (25) other cities using
questionnaires to solicit their responses.
I. b) To contact the U of A, the Municipal League and other organ-
izations to learn of efficiencies that are being utilized.
c) To prioritize the listing of potential efficiency improvements
and review with Director of Administrative Services.
I
I
LI
I
I
Si
DIVISION: Finance
FOND: General
DEPARThENT: Administrative Services
PROGRPM(S): Accounting and Audit
GOAL: TO COLLECT ALL REVENES ON TIME AND ACCORDING TO PLAN.
OBJECTIVE: To increase collection of all revenues an scheduled time
plan by 1%.
STRATEGIES:
a) To work with the Planning Division to develop a system whereby
all new HMR's are identified upon opening.
b) To send letters to all delinquent accounts and follow up
with phone calls on a.monthly basis, with a quarterly list
sent to the city prosecutor for collection.
c) To establish and maintain a check list of all intergovernmental
revenues with due dates.
62
I
I
I
I
4. DIVISI(JN: Finance
FUND: General
DEPARTMENT: Administrative Services
€F): Accounting and Audit
• TO MAXIMIZE THE EARNINGS GENERATED BY THE CITY'S INVESTMENTS.
' OBJECTIVE: To insure that City investment yields are at least as
high as those obtainable through United States government
obligations.
STRATEGIES:
a) To make investments using a bidding procedure.
• b) To review rates of U.S. Government obligations an a monthly
basis.
c) To make -purchases of U.S. Government "T" Bills when applicable.
• d) To lengthen average term of City investments through longer
term cash forecasting whenever longer term investments offer
' attractive yields.
e) To recommend changes in the City's investment policy when
those changes become appropriate and needed.
0BJECTIVE: To maintain bank account balances at a minimum.
STRATEGIES:
a) To use a "due date" accounts payable system to forecast
' short term cash flaw needs.
b) To help Divisions in identifying monthly split -outs of expend-
itures.
c) To develop and implement a system for monitoring and reporting
total cash position of the city routinely an a weekly basis.
I
H
I
I
' 63
I
I
PERSONNEL SALARIES
01-41301-001 SALARIES AND WAGES
01-41301-005 OVERTIME
01-41301-007 LESS REVENUE SHARING
01-41301-019 INSURANCE - LIFE
01-41301-066 INSURANCE - HEALTH
01-41301-068 PENSION CONTRIBUTION
01-41301-072 SOCIAL SECURITY TAXES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
01-41301-009 OFFICE SUPPLIES AND PRINTING
01-41301-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
01-41301-040 PUBLIC NOTIFICATION
01-41301-044 PUBLICATIONS AND DUES
01-41301-048 TRAVEL AND TRAINING
01-41301-051 PROFESSIONAL SERVICES
01-41301-052 AUDIT EXPENSE
01-41301-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
O1-41301-081 OFFICE MACHINE MAINTENANCE
TOTAL MAINTENANCE
FINANCE
ADMINESTRA?IVE SERVICES DEPARTNHN?
FINANCE DIVISION
ACCOUNTING AND AUDIT PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
$ 111,898 $ 112,426 $ 110,206
0 0 7,200
(15,303) (13,373) 0
357 343 447
4,481 4,147 5,341
2,902 2,134 1,754
8,000 7,879 8,515
....•••.w--- ------------ ......--
112,335 113,558 133,463
9,232 7,205 9,300
1,197 1236 1,260
--•---•----------------- --•---------
10,429 8,441 10,560
1,349 1,103 1,400
418 233 485
2,725 489 2,475
1,000 0 1,500
8,100 25,518 30,000
667 122 500
------------ ------------ ------------
14,259 27,465 36,360
------------ ---•-•------
425 382 560 '
------------ ------------ ------------
----425 -- 382 560
$ 137,448 1 149,846 $ 180,943
------------ ------------ ------------
I
64.
Hi
ADMINISTRATIVE SERVICES DEPARTMENT
FINANCE DIVISION
ACCOUNTING & AUDIT PROGRAM
Accounting Supervisor
Clerk II
Clerk I
Clerk I
Clerk/I'ypist
Part-time/Workstudy
Overtime
01-41301-009
01-41301-010
PERSONNEL SCHEDULE
Number of 1987
molovees
1
2.50
2
35
1
• tl . PP
- .. -
• . - ..
MINOR EQUIPMENT
Calculator
Computer Software
File Cabinet
Computer Stand
Miscellaneous
Budgeted
1987
$ 24,607
36,007
26,466
4,782
10,844
7.500
$ 7.200
$ 2,500
1,800
2,650
2.350
$ 9.300
$ 160
400
250
200
250
$ 1.260
01-41301-040 EUBLIC NOTIFICATION
Balance sheet, revenue sharing
and other miscellaneous
publications. $ 1.400
65
I
01-41301-044 PUBLICATIONS AND DUES
Arkansas Government
Finance Officers $ 50
NWA Chapter of CPA'S 15
Gov't Finance Officers Assoc. 70
Miscellaneous Books 250
Miscellaneous Dues 100
485
01-41301-048
Accounting courses $ 1,000
Arkansas Government Finance
Officer Association/Arkansas
Municipal League Meetings 375
Supervisor Seminars 600
Miscellaneous training 500
$ 2.475
01-41301-051 PROFESSIONAL SERVICES
Misc. insurance & pension
consulting $ 1.500
01-41301-081 OFF ICE A.HI MAINTENANCE
Check signer maintenance $ 250
Typewriter maintenance 190
Calculator repair 120
$ 560
68
PERSONNEL SALARIES
01-41302-001 SALARIES AND WAGES
01-41302-005 OVERTIME
01-41302-007 LESS REVENUE SHARING
01-41302-019 INSURANCE - LIFE
01-41302-066 INSURANCE - HEALTH
01-41302-068 PENSION CONTRIBUTION
01-41302-072 SOCIAL SECURITY TAXES
TOTAL PERSONNEL, SALARIES
MATERIALS AND SUPPLIES
---------------------=
01-41302-009 OFFICE SUPPLIES & PRINTING
01-41302-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-41302-048 TRAVEL AND TRAINING
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-41302-081 OFFICE MACHINE MAINTENANCE
TOTAL MAINTENANCE
CAPITAL - MISCELLANEOUS
01-41302-202 FIXED ASSETS
TOTAL CAPITAL HISCELLANE00S
TOTAL PAYROLL
ADMINISTRATIVE SERVICES DEPARTMENT
FINANCE DIVISION
PAYROLL PROGRAM
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
$ 11,505
$ 9,982
$ 9,733
0
0
1,150
(1,975)
(1.717)
0
39
37
39
468
531
672
504
0
533
714
--------823-
11,364
------------
-------
9.547
------------
--------780
12,907
------------
1,977
450 2,032
--279- --------212-
2,256
------------ ------------
--------600
662 2,632
------------
100 60 125
100 60 125
60 0 75
--------60- ------------ ---------75
4,000
4,000
0
------------
4,000
------------
4,000
------------
0
------------
$ 17,780
------------
------------
------- - --
$ 14,269
------------
------------
$ 15,739
------------
------------
67
ADMINISTRATIVE SERVICES DEPARTMENT
FINANCE DIVISION
PAYROLL PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Badgeted
Employees 1987
Accounting Cleric I .65 $ 8,880
Part-tirre/Workstudy 853
.65 $ 9.733
Overtime $ 1.150 '
EXPLANATION OE ACCOUNTS I
01-41302-009 OFFICE SUPPLIES & PRINTING
Xerox copies $ 400
Warrants 1,382
Miscellaneous 250
$ 2.032
01-41302-010 MINOR EQUIPMENT
Computer Table $ 200
File Cabinet 250
Miscellaneous 150
$ 600
01-41302-048 TRAVEL TRAINING
Payroll meeting $ 125 '
01-41302-081 OFFICE MACHINE MAINtENANCE '
Checksigner maintenance $ 75
I.
I.
88
DIVISION: Finance
FUND: General -
DEPARTf'ENf: Administrative Services
PROF P 1(S): Budget and Research
GOAL_: TO CONDUCT INVESTIGATIONS AND HANDLE SPECIAL PROJECTS WHICH
SYPORT OVERALL CITY GOALS AND OBJECTIVES.
OBJECTIVE: To issue special projects on specific issues as requested.
STRATEGIES:
a) After receiving a request for a report on a specific project,
identify the nature and scope of the request and set up
a timetable for completion.
b) To conduct the investigation.
c) To review the findings with the Administrative Services
Director.
d) To prepare the report and make any revisions after the review.
I
OBJECTIVE: To develop and implement an on-line log of all special
projects reports.
STRATEGIES: -
a) To compile a list of all projects outstanding.
b) To convert this list to a spreadsheet on the personal computer
which can be added to and updated to allow access at all
times to a current list of outstanding projects and filing
index to all completed projects.
c) To update this an —line log at least weekly.
OBJECTIVE: To increase the number of special projects handled by
iS/..
STRATEGIES:
a) To keep all projects organized and completed in the most
efficient manner possible.
b) To take on an additional 10 more projects from Divisions
other than Finance.
OBJECTIVE: To develop a program which will assist other Divisions
to monitor their operational efficiency.
STRATEGIES:
a) To identify areas requiring special investigations through
' research and request. Develop a request form which can
be used for Divisions requesting investigation concerning
operational efficiency.
b) Develop a prioritized list of investigations of the (Adminis-
trative Services Department for 1987 and 1988.
c) To develop a timetable with due dates for each investigation
to be approved by the Administrative Services Director.
I. d) To conduct the investigation reporting the results to the
Administrative Services Director.
e) To review the report with the Administrative Services Director
and make any revisions necessary within 2 days of submitting
' the report.
I
69
I
I
DIVISION: Finance
FLND: General
DEPARTtENT: Administrative Services
PROGRPYM(S): Budget and Research '
GOAL: TO COMPLETE ALL SPECIAL PROJECTS ON TIME AND ACO-RATELY.
OBJECTIVE: To ensure that the percentage of special projects that
are to be completed an time and accurately is increased
from 90% to 95/..
STRATEGIES:
a) To identify the nature and scope of the special project
assignment within 1 day of receiving it from the Administrative
Services Director.
b) To set up a timetable for completion of the project with
due dates established for each phase. This timetable, which
will take into consideration the priority of the special
project in relation to others, will be completed within
1 day of receiving the assignment.
c) To perform the data gathering or research phase of the project
by consulting all relevant sources, including City records,
Department and Division Heads, other City staff, and other
sources outside the City government.
d) To schedule a review of the findings in the research phase
with the Administrative Services Director 'within 1 day of
completing the research to determine whether further inves-
tigation is needed.
e) To write a report an the project within 1 day after the
data has been reviewed to be submitted to the Administrative
Services Director.
I
I
I
I
I
70 ,
DIVISION: Finance
FLI�ID: General
DEPARTMENT: Administrative Services
PROGRAM(S): Budget and Research
GOAL: TO DETERMINE THE APPROPRIATE NLI1BER PAID PPOLNT OF OUTSIDE/
ALTERNATIVE FL.NDING SOLRCES TO REPLACE ANTICIPATED LOST
REVETLES.
I
I
I
I
L_
Li
I
I
C1
OBJECTIVE: To thoroughly research and prioritize (according to anti-
cipated amounts, likelihood of receipt, time period, complex-
ity, etc.) a number of alternative funding sources with
a recommendation for pursuit.
STRATEGIES:.
a) To review with Division and Department Heads past action
taken in finding alternative funding sources.
b) To contact a minimum of ten (10) outside sources to identify
the potential availability of funding and types of projects
available.
c) To make application to funding sources as approved by City
Administration.
OBJECTIVE: To propose cost-effective plans to achieve cost savings
in City operations. -
STRATEGIES: --
a) To meet with all City Division Heads and discuss possible
methods in which to cut costs and/or time involved in City
operations.
OBJECTIVE: To determine which operations should be considered for
fee changes to cover their costs.
STRATEGIES:
a) To schedule reviews of operations with Division Heads.
b) To work with Division Heads to identify and establish accept-
able fee rates.
c) To implement approved fee charging systems into the City's
operations.
OBJECTIVE: To assist all City Divisions by investigating new and
innovative automated devices which will assist in the
efficiency and effectiveness of each Division.
STRATEGIES:
a) To work with Division Heads and Data Processing as requested
to provide technical assistance and implement new and efficient
automated methods.
b) To review new material in various governmental publications
regarding efficiency and effectiveness.
c) To communicate with at least six (6) municipalities of comparable
size to learn about new automations.
I
71
I
I
DIVISION: Finance
FUND: General
DEPARTMENT: Administrative Services
PROGRAM(S): Budget and Research '
GOAL: TO PROVIDE ACCIFATE PROJECTIONS OF CITY REVEN_ES AND EXPEND-
ITU�ES.
OBJECTIVE: To ensure that expenditures for the year do not exceed
the level of funds available to cover those expenditures.
STRATEGIES:
a) To review expenditure reports with projected monthly expend-
iture split out.
b) To review with Department and Division Heads any discrepancies
found.
c) To file a report with the Administrative Services Director
of discrepancies and expenditures.
d) To counsel and recommend changes to Division Heads concerning
any and all remaining discrepancies.
OBJECTIVE: To ensure that revenues for the year are at expected levels.
STRATEGIES:
a) To review revenue reports with projected monthly split out
reports.
b) To analyze any discrepancies found; if controllable, review
with Administrative Services Director so that action can
be taken to get revenue to comply.
c) If uncontrollable, prepare report for Administrative Services
Director.
d) To counsel and recommend changes to Division Heads concerning
any and all remaining discrepancies.
OBJECTIVE: To ensure that all expenditures stay within the amount
authorized either at adoption of budget or through budget
adjustments.
STRATEGIES:
a) To prepare quarterly financial statements with budget status
report no later than thirty (30) days following end of quarter.
b) To prepare monthly budget status report no later than the
15th working day of the following month for the Administrative
Services Director.
c) To have all potential overruns reported and addressed within
thirty (30) working days.
d) To prevent incidents of unauthorized expenditures for capital
outlays.
OBJECTIVE: To begin to develop and implement a system which will
allow Divisions to monitor short or long-term revenues
and expenditure forecasting and which will allow forecasting
information to be readily obtained by Administration.
72 '
I
STRATEGIES:
a) To create a back history of at least two (2) years in the
new computer's data base system for revenues and one (1)
year far expenditures.
b) To contact a minimum of six (6) other municipalities to
discover new and innovative methods of forecasting and develop
a strategy to set up such a system.
c) To constantly monitor revenue data and other inputs, and
consult with other financial managers to make projections
to advance budgetary objectives and to meet special problems
as they arise.
OBJECTIVE: To develop a program which will assist'other Divisions
and Departments in developing and controlling their long-
range capital improvement projects.
STRATEGIES:
a) To request a list of projected capital improvements from
all Division Heads.
b) To meet with all Division Heads and have updated once per
year prior to the beginning of budget preparation.
[l
1
1
I
I
1
i
73
I
I
I
DIVISION: Finance
FUND: General
DEPARTMENT: Administrative Services
PROGRAM(S): Budget and Research I
GOAL: TO CONDUCT THE BUDGET PROCESS IN A TIMELY MANNER,
OBJECTIVE: To compile the necessary schedules that will demand the I
least amount of employee time.
STRATEGIES:
a) To have 100% of all information and data necessary prepared
and ready for distribution prior to each Division Head meeting.
b) To schedule meetings for all new Department and Division
Heads with exceptionally complicated programs during ,periods
of the day that will allow for more time and fewer interruptions
(eg., early morning, late afternoon, etc.).
c) To compile any and all positive and negative feedback on
new budget schedules.
d) To improve the new program on a program improvement request
form.
OBJECTIVE: To keep all budget staff activities on time schedules.
STRATEGIES:
a) To inform all Divisions which supply information for the
budget preparation manual at least thirty (30) days in advance
of their deadline dates.
b) To have compiled and printed the 1988 Budget Preparation
schedule by May 1, 1987.
c) To give the Finance Committee a budget draft by November
15.
d) To report to the Administrative Services Director concerning
the completion of each step in the budget process and the
date on which it was completed.
OBJECTIVE: To develop a data base, through the use of surveys, of ,
specific efficiency improvements that are being utilized
in comparable Divisions of other municipalities of similar
size.
STRATE(3IES:
a) To contact at least twenty-five (25) other cities using
questionnaires to solicit their specific responses.
b) To contact at least ten (10) other professional organizations
to determine specific efficiency improvements currently
in use in the field of budgeting.
c) To prioritize the listing of potential efficiency improvements
according to cost, ease of implementation, and effectiveness
and review with Director of Administrative Services.
i
74
•
OBJECTIVE: To expand and improve communications between all City
Divisions concerning interrelated functions.
STRATEGIES:
a) To contact all City Division Heads at least quarterly on
a one -an -one basis to make inquiries concerning needs and
ideas.
b) To identify and define the most important needs concerning
interrelated functions and determine which Divisions will
need to take appropriate action.
c) To coordinate, facilitate and follow through on any meetings
necessary to bring a resolution to issues and needs.'
75
ADMINISTRATIVE
SERVICES DEPARTMENT
FINANCE
DIVISION
BUDGET AND
RESEARCH PROGRAM
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SALARIES
1986
1986
1987
------------------
01-41303-001 SALARIES AND WAGES
------------
$ 43,168
------------
$ 42,169
------------
$ 46,705.
01-41303-007 LESS REVENUE SEARING
(9,873)
(9,873)
0
01-41303-019 INSURANCE - LIFE
256
172
192
01-41303-066 INSURANCE - HEALTH
2,069
1,829
2,067
01-41303-068 PENSION CONTRIBUTION
1,651
1,602
1,574
01-41303-072 SOCIAL SECURITY TAXES
3,205
------------
3,075
3,452
TOTAL PERSONNEL SALARIES
40,476
------------
38,974
------------
53,990
MATERIALS AND SUPPLIES
------------
------------
------------
----------------------
01-41303-009 OFFICE SUPPLIES & PRINTING
3,439
4,400
4,676
01-41303-010 MINOR EQUIPMENT
954
246
750
TOTAL MATERIALS AN➢ SUPPLIES
------------
4,393
------------
4,646
------------
5,426
CONTRACTUAL SERVICE
------------
------------
------------
01-41303-044 PUBLICATIONS AND DUES
0
-0
195
01-41303-048 TRAVEL AND TRAINING
1,143
400
1,000
TOTAL CONTRACTUAL SERVICE
------------
1,143
------------
400
------------
1,195
MAINTENANCE
------------
------------
------------
01-41303-081 OFFICE MACHINE MAINTENANCE
100
50
100
TOTAL MAINTENANCE
------------
100
------------
50
------------
100
CAPITAL - MISCELLANEOUS
------------
------------
------------
-----------------------
01-41303-202 FIXED ASSETS
0
708
0
TOTAL CAPITAL - MISCELLANEOUS
------------
0
------------
708
------------
0
TOTAL BUDGET AND RESRARCR
------------
$ 46,112
------------
$ 44,778
------------
$ 60,7.11
------------
------------
------------
------------
------------
------------
76
I
11
I
I
I
I1
I
I
[1
I
ADMINISTRATIVE SERVICES DEPARTMENT
FINANCE DIVISION
BUDGET & RESEARCH PROGRAM
Special Projects Coordinator
Budget Coordinator
Part-time/Workstudy
01-41303-009
I• IIsat
1 $ 19,550
1 24,695
2,460.
2 $ 46.705
Xerox copies $ 1,800
Printing of Budget 1,900
Binders 176
Printing of Quarterly financial state. 600
Miscellaneous 200
$ 4.676
01-41303-010 MINOR EQUIPMENT
Computer Desk $ 200
File Cabinet 300
Miscellaneous 250
$ 750
01-41303-044
NWA Chapter of CPA'S $ 10
Arkansas Society of CPA'S 95
American Institute of CPA'S 50
Arkansas Gov't Finance Officers Assoc. 40
$ 195
01-41303-048 TRAVEL & TRAINING
Arkansas Government Finance
Officers $ 600
Association/Municipal League 400
$ 1.000
F
77
I
I
DIVISION: Finance
FUID: General
DEPARTMENT: Administrative Services
PROC M(S): Utility Billing I
GOAL: TO )cM-P STRIVING TO BILL CUSTOMER SERVICES AS CORRECTLY
AS REQUESTED AND WEN REQUESTED.
OBJECTIVE: To bill customer services within one (1) day of receipt.
STRATEGIES:
a) To analyze a variety of automated devices for the meter
readings to be input from the field and therefore automatically
transferred into the computer system.
b) To correct all problem bills and mail the same day that
they would originally be mailed.
OBJECTIVE: To maintain an updated program of service charges that
is equal to the cost of providing services.
STRATEGIES:
a) To coordinate with the Meter Foreman any charges assessed
to the customer in the field.
b) to investigate the possibility of having a service charge
for turn-ans and transfers.
c) To analyze, in conjunction with the Meter Foreman,, current
charges made by the City and compare to survey information.
d) In conjunction with the Meter Foreman, conduct cost/benefit
analysis of all functions, determine where increases should
be made, and make recommendations to the Administrative
Services Director for Board approval.
I
I
I
I
n
I
F
78 '
I
P
DIVISION: Finance
FUND: General
DEPARTMENT: Administrative Services
PROGRPiM(S): Utility Billing
GOAL: TO BILL ALL UTILITY CHARGES AS EFFICIENTLY AND AS ECONOMICALLY
AS POSSIBLE.
OBJECTIVE: To computerize all reports used in billing.
STRATEGIES: -
a) To perfect the computer program that keeps a running total
of accounts payable, so that the manual ledger can be elimin-
ated.
' b) To computerize promises for more accurate care in taking
promises and also run reports daily to monitor unpaid promises.
c) To put all returned checks on computer so as to automatically
' run a cut-off list weekly an all checks unattended to.
d) To review operations and efficiently computerize every manual
process possible.
' OBJECTIVE: To implement the most efficient number of billing cycles.
STRATEGIES:
a) To compare our recent change from 4 to 8 cycles by:
I. 1 - verifying the time saved by a more fluent work
week;
2 - review the advantages and disadvantages of expanding
' to more billing cycles;
3 - determine if billing twice as many times is in
comparison with cost; and
4 - determine if a change in the number of billing
cycles would be practical for the City's billing
volume.
b) To review 8 cycle billing over a twelve month period and
make any adjustments to minimize the number of additional
tman-hours spent above and beyond the normal work week.
OBJECTIVE: To reduce the cost of producing a utility bill by S/..
' STRATEGIES:
a) To eliminate the cost of meter books and time of input by
investigating the possibility of processing meter reads
' by an automated device.
b) To retain as many bills as possible to bulk rate mailing.
c) To make any possible efficiency improvements in handling
bills.
OBJECTIVE: To ensure that 95/. of all billing deadlines are met.
STRATEGIES:
' a) To devise a schedule worked out with the Meter. Foreman in
order to maintain reading and input schedules at all times.
b) To provide accurate training for those to see that all problem
bills are corrected and mailed on a same -day basis.
c) To ensure that all past due notices are sent the following
day that penalties are assessed.
' 79
I
I
OBJECTIbE: To expand and improve communications between all City
Divisions concerning interrelated functions.
STRATEGIES:
a) To contact all City Division heads at least quarterly an
a ane- nine basis to make inquiries concerning needs and
ideas.
b) To identify and define the most important needs concerning
interrelated functions and determine which Divisions will
need to take appropriate action.
c) To coordinate, facilitate and follow through on any meetings
necessary to bring a resolution to issues and needs.
I
I
I
t
I
I
1l
I
I
[Ti
I
I
80
I
PERSONNEL SALARIES
------------------
01-41304-001 SALARIES AND WAGES
01-41304-005 OVERTIME
01-41304-007 LESS REVENUE SHARING
01-41304-019 INSURANCE - LIFE
01-41304-066 INSURANCE - HEALTH
01-41304-068 PENSION CONTRIBUTION
01-41304-072 SOCIAL SECURITY TAXIS
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
01-41304-009 OFFICE SUPPLIES & PRINTING
01-41304-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE- - -
01-41304-040 PUBLIC NOTIFICATION
01-41304-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-41304-081 OFFICE MACHINE MAINTENANCE
TOTAL MAINTENANCE
TOTAL UTILITT BILLING
ADMINISTRATIVE SERVICES DEPARTMENT
FIHANCE DIVISION
UTILITY
BILLING PROGRAM
BUDGETED
ESTIMATED
BUDGETED
1966
1986
1987
------------------------
$ 27,322 $
-----------
28,500 $
38,969
0
0
3,000
(4,936)
(4,936)
0
121
98
168
1,440
1,574
2,583
1,543
849
720
1,840
2,038
-----------
2,840
------------ ------------
27,330
28,123
48,280
983
983
1,081
200
150
160
------------
1,183
------------
------------
1,133
------------
------------
1,241
------------
0 0 400
40 40 100
--- ------------ ------------
40 40 500
--- ------------ ------------
50
50
$ 28,603
50
50
$ 29,346
50
50
$ 50,071
ADMINISTRATIVE SERVICES DEPARTMENT
FINANCE DIVISION
UTILITY BILLING PROGRAM
Office Manager .50
Accounting Clerk I 1.00
Cleric Typist 1. 00
2.50
Overtire
1 1 1 1 M \•C 4. IPME
• .-
M
I
' DIVISION: Finance
FLND: General
• DEPARTMENT: Administrative Services -
tPROGRAM(S): Revenue Collection
GOAL: TO ENSURE THAT ALL CITY UTILITY BILLING BE COLLECTED
EFFICIENTLY AND FAIRLY.
OBJECTIVE: To reduce the percentage of bad debt accounts that are
turned over to the collection agency by 3Y..
STRATEGIES:
a) To reduce the number of delinquent accounts marked off by
ten (10) accounts of each cut-off list by taking fewer promises.
' b) To interact more with other utility companies to trace down
delinquent customers that are going an the bad debt list.
OBJECTIVE: To automate a greater number of computer reports.
STRATEGIESt
a) To monitor promises daily by computer for more accurate
upkeep an unpaid promises.
' b) To itemize charges on construction reports so as to keep
required charges up to date.
c) To review operations and efficiently computerize every manual
' process possible. __
OBJECTIVE: To process all utility and other fund payments within
three (3) days.
' STRATEGIES:
a) To assign one cashier in the afternoon to take care of all
problems and unfinished work for that day.
' b) To provide a proper training program for members of the
Business Office so as to make their work more efficient
and less time consuming.
c) To utilize the head cashier to be available to assist cashiers
' when needed.
OBJECTIVE: To enforce the collection of bad payment customers by
' increasing by S/. the number of customers that are cut
off within 1 day of notice.
STRATEGIES:
' a) To develop a more stringent policy towards the acceptance
of promises which allows only two (2) promises per year
(except in cases of severe medical or financial hardship
which would require verification).
b) To monitor all promises to assure that they are paid by
the specified promise date.
c) To produce delinquency notices an schedule 1(Y0% of the time.
Id) To reduce the number of delinquent accounts that are marked
off by ten (10) accounts of each cut-off list by taking
fewer promises.
1
83
Li
OBJECTIVE: Ta develop a data base, through the use of surveys, of '
specific efficiency improvements that. are being utilized
in comparable divisions of other municipalities of similar
size.
STRATE(3IES:
a) To contact at least twenty-five (25) other cities using
questionnaires to solicit their specific responses.
b) To contact at least ten (10) other professional organizations
to determine specific efficiency improvements currently
in use in the field of utility billing and revenue collection.
c) To prioritize the listing of potential efficiency improvements
according to cost, ease of implementation., and effectiveness
and review with the Administrative Services Director.
OBJECTIVE: To review and analyze a variety of automated devices and
determine their most efficient usage within the Division.
STRATEGIES:
a) To meet with other utility companies and accumulate ideas
an automating more input.
b) To replace manual inputting of meter reads with an automatic
meter reading input device.
c) To investigate replacing manual inputting of water payments
with an automatic inputting device.
1
I
I
I l
I
1
I.1
I
1
84 ,
i,
PERSONNEL SALARIES
01-41305-001 SALARIES AND WAGES
01-41305-005 OVERTIME
01-41305-007 LESS REVENUE SHARING
01-41305-019 INSURANCE - LIFE
01-41305-066 INSURANCE - HEALTH
01-41305-068 PENSION CONTRIBUTION
01-41305-072 SOCIAL SECURITY TAXES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
01-41305-009 OFFICE SUPPLIES & PRINTING
01-41305-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
01-41305-048 TRAVEL AND TRAINING
01-41305-049 POSTAGE
01-41305-063 TELEPHONE EXPENSE
01-41305-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-41305-081 OFFICE MACHINE MAINTENANCE
TOTAL MAINTENANCE
CAPITAL - MISCELLANEOUS
-----------------------
01-41305-202 FIXED ASSETS
TOTAL CAPITAL - MISCELLANEOUS
TOTAL REVENUE COLLECTION
ADMINISTRATIVE SERVICES DEPARTMENT
FINANCE DIVISION
REVENUE
COLLECTION PROGRAM
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
$ 78,728
$ 72,000 $
69,481
0
0
2,000
(17,278)
(17,278)
0
396
363
408
5,263
4,641
5,150
2,036
2,000
720
5,615
5,243
5,019
-
74,760
------------
66,969
82,778
2,597
3,597
3,950
420
340
670
3,017
------------
3,937
------------
4,620
------------
117
117
130
1,400
1,200
1,450
36,000
36,000
37,800
100
100
200
------------
------------
-----------
37,617
-
37,417
------------
39,580
-----------
1,055 1,055 1,190
------ ------------ ------------
1,055 1,055 1,190
---- 6,482-
0
-----6,372-
6,372
6,482
0
---------
------------
$ 122,821
------------
$ 115,860
$ 128,168
85
ADMINISTRATIVE SERVICES DEPARTMENT
FINANCE DIVISION
REVENUE COLLECTION PROGRAM
Na SCHEDULE
Number of 1987 Budgeted
Office Manager .50 $ 12,240
Clerk/Cashier 4.00 42.861
Switch Board/Receptionist 1.00 11,880
Work Study/Partime 2.500
5.50 $ 69.481
Overtime
01-41305-009
Xerox copies $ 900
Depository Envelopes 800
Forms 1,500
Miscellaneous 750
$ 3.950
01-41305-010 MINOR EQUIPMENT
File Cabinet (Computer Hanging Files) $ 350
Six Stampers 320
$ 670
01-41305-048
Post Office Trips $ 130
01-41305-081 OFFICE MACHINE MAINTENANCE
Clean Recorder $ 30
Calculator Maintenance 350
Typewriter Maintenance 95
Postage Meter Maintenance 600
Postage Scale Maintenance 115
$ 1.190
i •
I
DIVISION: Building Maintenance
FLND: General
DEPARTMENT: Administrative Services
PROGRAM(S): General Maintenance
GOAL: TO PROVIDE MAINTENANCE SERVICES AND MINOR REMODELING AND
REPAIRS FOR ALL OF THE CITY'S PHYSICAL FACILITIES, ENSURING
THEY REMAIN STRUCTURALLY SOUND AND IN COfPLIPACE WITH ALL
CODE REQUIREMENTS.
OBJECTIVE: To integrate the remaining 45'/. of all City facilities
into the rating standard of building condition.
STRATEGIES:
a) To continue monthly inspections of facilities, adding a
minimum of 5/. facilities each tour, until all City facilities
are under the rating requirements by October.
b) To develop site plans and/or maps when appropriate.
c) To develop a prioritized schedule of repairs to bring remaining
facilities into standards.
' OBJECTIVE: To improve the efficiency and productivity of the Division
by prioritizing and continually monitoring the 1987 Mainte-
nance Schedule by conducting monthly tours of all City
' facilities and by improving the inventory review.
STRATEGIES:
a) To prioritize jobs according to need and available funds.
b) To continually update schedule as new requests are received.
IC) To continue monthly tours of City facilities on a rotation
basis, ensuring that 5 - 107. of all facilities are reviewed
each month.
Id) Using 1986 inventory records, review and establish a usage
and need schedule.
OBJECTIVE: To provide services at a rate that is comparable to industrial
'
standards.
STRATEGIES:
a) To conduct a survey of cities of comparable size and determine
' an industrial average.
b) To continue to charge, straight labor rate and compare the
1T/. addition to the materials charges (15'/. for expendable
' supplies and 2'/. for equipment maintenance) with the industrial
average.
OHJECTIVEs To develop a data base, through the use of surveys, of
' specific efficiency improvements that are being utilized
in comparable divisions of other municipalities of similar
size.
' STRATEGIES:
a) To contact at least twenty-five (25) other cities using
questionaires to solicit their specific responses.
b) To contact at least five (5) other professional organizations
' to determine specific efficiency improvements currently
in use in the field of Building Maintenance.
87
I
I
c) To prioritize the listing of potential efficiency improvements
according to cost, ease of implementation, and effectiveness
and review with the Administrative Services Director.
OBJECTIVE: To expand and improve communications between all City
Divisions concerning interrelated functions.
STRATEGIESs
a) To contact all City Division heads at least quarterly an
a one-on-one basis to make inquiries concerning needs and
ideas, a
b) To identify and define the most important needs concerning
interrelated functions and determine which Divisions will
need to take appropriate action.
c) To coordinate, facilitate, and follow through on any meetings
necessary to bring a resolution to issues and needs.
I
I
I
I
I
I
-1
j
I.
I
88 '
ADMINISTRATIVE SERVICES DEPARTMENT
BUILDING MAINTENANCE DIVISION
GENERAL MAINTENANCE PROGRAM
I
I
I
I
PERSONNEL SALARIES
01-41401-001 SALARIES AND WAGES
01-41401-005 OVERTIME
01-41401-007 RRVXUH SHARING
01-41401-019 INSURANCE - LIFE
01-41401-066 INSURANCE- REALTH
01-41401-068 PENSION CONTRIBUTION
01-41401-072 SOCIAL SECURITY TAXES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
01-41401-008 SHOP SUPPLIES
01-41401-009 OFFICE SUPPLIES & PRINTING
01-41401-010 MINOR EQUIPMENT
01-41401-011 CLEANING SUPPLIES
@1-41401-012 CHEMICALS
01-41401-025 CONSTRUCTION MATERIALS
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-41401-041 UNIFORMS AND PERSONAL EQUIP
01-41401-044 PUBLICATIONS & DUES
@1-41401-048 TRAVEL A TRAINING
01-41401-054 CONTRACT SERVICES
01-41401-064 UTILITIES
01-41401-065 INSURANCE -VEHICLE AND BUILDING
01-41401-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-41401-080 BUILDINGS AND GROUNDS MAINT
01-41401-082 RADIO MAINTENANCE
01-41401-083 VEHICLE & MACHINE MAINT
01-41401-161 SMALL EQUIPMENT MAINTENANCE
TOTAL MAINTENANCE
CAPITAL
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
34,867
$ 30,912
$ 32,830
0
0
2,250
(6,518)
(6,518)
0
120
112
120
2,271
1,673
1,673
0
800
881
3,007
2,210
2,508
------------
-----------
33,747
-----------
------------
29,189
------------
40,262
------------
1,000
300
700
100
125
150
1,600
850
4,800
100
25
35
50
20
25
5,000
75
-----------
2,000
-----
7,850
------------
1,395
7,710
834
390
420
100
75
110
0
0
1,500
13,701
13,701
16,278
4,000
2,535
4,120
600
746
775
500
0
0
-------
19,735
------------
17,447
-----------
23,203
30,000
15,000
28,100
100
45
450
1,750
1,200
1,600
200
190
300
32,050
16,435
30,450
01-41401-110 BUILDING COST 0
01-41401-143 FURNITURE & FIXTURES 16,500
01-41401-202 FIXED ASSETS 8,795
TOTAL CAPITAL EXPENDITURES 25,295
------------
TOTAL GENERAL MAINTENANCE $ 118,677 $
------------
------------
0 47,350
16,500 2,000
7,163 0
23,663 49,350
------- ------------
88,129 $ 150,975 89
I
I
ADMINISTRATIVE SERVICES DEPARTMENT
BUILDING MAINTENANCE DIVISION
GENERAL MAINTENANCE PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
Emolovees 1987
Carpenter II 1 $ 18,148 U.
Carpenter I 1 14.682
2 $ 32.8.30
Overtime $ 2.250
EXPLANATION OF ACCOUNTS
01-41401-008 SHOP SUPPLIES
Hardware & Supplies for Plaint.
Inventory $ 700
01-41401-010 MINOR EQUIPMENT
Metal Shelves (50@ $50) $ 2,500
T.V. Camera Parts & Tapes 250
Truck Rack 500
Scaffolding 500
Shop Lights 100
Braille Signs 250
Cup Dispensers 150
Miscellaneous 550
$ 4.800
01-41401-025
Small items purchased for const.
& maintenance of facilities
not under General Fund $ 2.000
01-41401-04 1 UNIFORMS & PERSONAL EQUURIENT
Uniforms (2@ $210) $ 420
01-41401-044 PUBLICATION & DUES
Miscellaneous $ 110
01-41401-048 TRAVEL & TRAINING
Journey Man Electriction Training,
Video/Audio $ 1.500
01-41401-054 CONTRACT SERVICES
Elevator Inspection $ 130
Heating & A/C Contract 8,500
Elevator Service Contract 2,198
Sprinkler Inspection 180
Miscellaneous 5.270
$ 16.278
so.
01-41401-080 BUILDING & GROUND MAINTENANCE -
Maintenance jobs for any building
under General Fund $ 28.100
01-41401-110 BUILDING COST
Computer Room Improvements $ 9,850
Revolving Door - City Hall 8,000
Required Building Modifications -
115 S. Church • 25.500
Automatic Door Opener - City Hall 4,500
$ 47,850
[Olr 10rliOVz1►tIJftS$E4QIlOiLj.
91
ADMINISTRATIVE SERVICES DIPARTME97
BUILDING NAINTAINENCE
DIVISION
JANITORIAL
PROGRAM
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SALARIES
1986
1966
1987
------------------
01-41402-001 SALARIES AND WAGES
------------
$ 16,186 $
------------
15,735 $
------------
14,959
01-41402-007 REVENUE SHARING
(3,260)
(3,260)
0
01-41402-019 INSURANCE - LIFE
60
60
60
01-41402-066 INSURANCE -HEALTH
1,080
1,115
1,034
01-41402-068 PENSION CONTRIBUTION
877
987
897
01-41402-072 SOCIAL SECURITY TAXES
1,158
------------
1,125
------------
1,070
TOTAL PERSONNEL SALARIES
16,101
15,762
------------
18,020
MATERIALS AND SUPPLIES
------------
------------
------------
----------------------
01-41402-010 MINOR EQUIPMENT
75
60
100
01-41402-011 CLEANING SUPPLIES
2,068
1,600
2,000
01-41402-012 CHEMICALS
200
380
200
TOTAL MATERIALS AND SUPPLIES
------------
2,343
------------
2,040
------------
2,300
CONTRACTUAL SERVICE
------------
------------
------------
-------------------
01-41402-041 UNIFORMS AND PERSONAL EQUIP
225
0
195
01-41402-054 CONTRACT SERVICES
20,880
20,880
21,870
01-41402-064 UTILITIES
36,130
54,718
56,360
01-41402-065 INSURANCE VEHICLE AND BUILD
9,465
11,905
12,000
01-41402-100 MISCELLANEOUS
100
102
100
TOTAL CONTRACTUAL SERVICE
------------
66,800
------------
87,605
------------
90,525
MAINTENANCE
------------
------------
------------
01-41402-161 SMALL EQUIPMENT MAINTENANCE
100
50
100
TOTAL MAINTENANCE
------------
100
------------
50
------------
100
TOTAL JANITORIAL
------------
$ 85,344 $
------------
105,457 $
------------
110,945
----------
------------
------------
------------
----------- -
----------
w
ADMINISTRATIVE SERVICES DEPARTMENT
BUILDING MAINTENANCE DIVISION
JANITORIAL PROGRAM
Custodian
01-41402-011
Miscellaneous cleaners &
paper products
01-41402-054 CONTRACT SERVICES
Janitorial Service Contract
Plant Maintenance
Window Washing
Fill in janitor during vacation
$ 18,500
1,440
930
1.000
21.870
83
I
I
DIVISION: City Clerk
niNu: uenerat
DEPARTMENT: Administrative Services
PROGRA1(S): Recording and Custodian of Records
py'• I.
• ■ • S •■'■T ■' :■•'■ 7 ti 'I7 7
'7 r ■ • ■ '.7 7 D■•'■ 7 R • ■ '■ ■ '7 ■ 4■•'■
7 Cr
OBJECTIVE: To prepare and improve the quality of the agenda for all
City Board meetings.
STRATEGIES:
a) To review materials received for the agenda for 1007. accuracy,
with an eye to including only pertinent information, and
avoiding redundancy.
OBJECTIVE: To coordinate the filling of vacancies an citizen committees
and boards within one (1) day of receipt.
STRATEGIES:
a) To initiate procedures far filling vacancies, due to term
expirations, a month in advance of term expiration dates.
b) To initiate procedures for filling vacancies, due to resign-
ations, within one (1) day of notice.
OBJECTIVE: To maintain that 100% of all Board and Board committee
meetings be scheduled properly.
STRATEG
IES:
a) To work
that all
manner.
in cooperation with immediate supervisor to ensure
committee meetings are scheduled in a centralized
OBJECTIVE: To develop a data base, through the use of surveys, of
specific efficiency improvements that are being utilized
in comparable divisions of other municipalities of similar
size.
STRATEGIES:
a) To research and compile a list of appropriate municipalities
by July 1, 1987.
b) To compose a list of questions, by August 1, 1987, to aid
in learning how other City Clerks have economized and made
improvements in their areas of responsibility.
c) To make contact, either by mail or via telephone, to obtain
survey information before September 1, 1987.
d) To use results of survey to aid in the preparation of the
1988 Budget.
I
L
I
I
I
I
I
I
I
ri
I
I
I
I
I
I
DIVISION: City Clerk
FLND: General
DEPARTMENT: Administrative Services
PROGRAM(S): Recording and Custodian of Records
GOAL: TO ACT AS CUSTODIAN OF OFFICIAL CITY RECORDS.
OBJECTIVE: To provide for efficient records storage and more easily
retrievable records.
STRATEGIES:
a) By March of 1967, arrange for removal from all storage areas
those records no longer required to be kept in storage,
orthose records already microfiched which can be returned
to appropriate divisions for disposition.
OBJECTIVE: To microfiche 1007. of all designated City records within
the year.
STRATEGIES:
a) To survey all Divisions in January of 1987 regarding specific
microfiche needs.
b) To use survey results to devise a work schedule for the
Microfiche Clerk.
OBJECTIVE: To ensure that 1007. of the City's records are stored for
the required number of years and are destroyed at the
appropriate time.
STRATEGIES:
' a) To label, by date, and devise a log for records presently
in storage.
b) Before November of 1987, compile a list of those records
' designated to be destroyed and arrange for their destruction
by December of 1987.
I
I
I
OBJECTIVE: To expand and improve communications between all City
Divisions concerning interrelated functions.
STRATEGIES:
a) To survey all Divisions in January of 1987 regarding specific
microfiche needs.
95
L
ADMINISTRATIVE SERVICES DEPARTMENT ,
CITY CLERK DIVISION
RECORDING & CUSTODIAN OF RECORDS PROGRAM
BUDGETED ESTIMATED BUDGETED
PERSONNEL SALARIES 1986 1986 1987
------------------ ----
01-41501-001 SALARIES AND WAGES $ 35,069 $ 29,771 S 37,890
01-41501-005 OVERTIME 0 0 643
01-41501-007 LESS REVENUE SHARING (6,984) 17,0001 0
01-41501-019 INSURANCE - LIFE 156 112 156
01-41501-066 INSURANCE - HEALTH 1,691 1,718 1,718
01-41501-068 PENSION CONTRIBUTION 1,115 917
01-41501-072 SOCIAL SECURITY TAXES 2,365 2,264 2,851
------------ ------------ ------------
TOTAL PERSONNEL SALARIES 33,412 27,782 44,626
------------------------------------
MATERIALS AND SUPPLIES
----------------------
01-41501-009 OFFICE SUPPLIES 6 PRINTING 14,388 12,157 12,961
01-41501-010 MINOR EQUIPMENT too 100 370
------------ ------------ ------------
TOTAL MATERIALS AND SUPPLIES 14,488 12,257 13,331
----------------------------------
CONTRACTUAL SERVICE
-------------------
01-41501-040 PUBLIC NOTIFICATION - 7,068 7,060 7,320
01-41501-044 PUBLICATIONS AND DUES 170 157 190
01-41501-046 CODIFICATION 3,000 1,830 2,400
01-41501-048 TRAVEL AND TRAINING 800 305 715
01-41501-073 RECORDING FEES 1,500 740 900
01-41501-074 ELECTION COST 5,000 7,790 0
01-41501-100 MISCELLANEOUS EXPENSE 125 125 125
TOTAL CONTRACTUAL SERVICE 17,663 18,015 11,650
------------------------------------
MAINTENANCE
01-41501-081 OFFICE MACHINE MAINTENANCE 3,488 1,862 5,048
----------------------- -----------
TOTAL MAINTENANCE 3,488 1,862 5,048 '
------------------------------------
TOTAL RECORDING OF RECORDS $ 69,051 "$ 59,916 $ 74,655
_________ ___________
II
96
ADMINISTRATIVE SERVICES DEPARTMENT
CITY CLERK DIVISION
RECORDING & CUSTODIAN OF RECORDS
Number of 1987
Employees
City Clerk 1
Microfiche i
City Clerk Intern/Work Study
ha -
1 .1 11• • y9 . 7g I$. 'C 1�1 lu.,
01-41501-010
01-41501-044
Municipal League Handbook
Arkansas Clerks Assoc.
Inc
City Directory
01-41501-048 TRAVEL TRAINING
Education reimbursement
Municipal League meeting
Clerks Institute
•
$ 4,144
2,000
6.817
$ 12.961
$ 75
60
30
30
60
40
75
$ 370
9
1
I.
01-41501-081 OFFICE a HINE MAINTENANCE
Maint. Contract for typewriters $ 190
Maint. Contract for microfiche 1,500
Maint. Contract for dictaphones 90
Repairs to microfilm equipment 3.268
$ 5.048
1
I.
I
98
I
I
I
[1
I
I
1J
I
I
I
DIVISION: Purchasing
FUND: General
DEPARTMENT: Administrative Services
PROGRAM(S): Procurement
GOAL: TO PROCURE GOOD6 AND SERVICES FOR THE CITY WHICH WILL PROVIDE
THE GREATEST QUALITY AT THE LEAST (1ST.
OBJECTIVE: To identify commodities that can be purchased more economic-
ally in gang or annual purchase contracts or via other
methods.
STRATEGIES:
a) To continue to purchase bulk items under state contracts
such as typewriter ribbons, tires and tubes, selected
janitorial supplies, etc.
b) To conduct a survey of at least six (6) municipalities
of similar size to determine more efficient methods of
identifying commodities to be purchased in gang or annual
purchase contracts.
c) To continue to standardize items commonly used by two
or more Divisions where appropriate.
OBJECTIVE: To reduce the number of errors on purchase orders by 5%.
STRATEGIES:
a) To review each purchase order twice prior to release to
using Divisions.
OBJECTIVE: To finalize the automation of the purchasing system.
STRATEGIES:
a) To purchase software from the National Institute of Govern-
mental Purchasing and a purchase order system from Cameo.
b) Input all bid specifications, vendor lists, product reference
lists, etc. with the NIGP software.
c) To place bids and recurring contract bids on Ft by 12/31/87.
OBJECTIVE: To maintain vendor relations in accordance with the Code
of Ethics of the National Purchasing Institute by providing
all current and potential vendors education and information
on City purchasing policies and procedures and by visiting
a total of one hundred (100) vendors per year.
STRATEGIES:
'
a) Discuss requirements of the City's Purchasing Policy
at every pre -bid conference.
b) Mail out updates to Purchasing Policy as promptly as
1 c) possible when published.
Perform Vendor site reviews to create a better understanding
of the City's needs on commodities and products, and discuss
' quality ranking of products.
d) Develop a detailed routing schedule for each month of
the year which allows for at least nine (9) Vendor visits
per month.
I
Q9
ADNINIS7RAT[VE SERVICES DEPARTMENT
PURCHASING DIVISION
PROCUREMENT PROGRAM
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SALARIES
1986
1986
1987
- -
01-41601-001 SALARIES AND WAGES
------------
$ 18,742
------------
$ 18,742
-----------
$ 19,793
01-41601-007 LESS REVENUE SHARING
(4,888)
(4,888)
0
01-41601-019 INSURANCE - LIFE
67
67
67
01-41601-066 INSURANCE - HEALTH
725
725
725
01-41601-068 PENSION CONTRIBUTION
1,085
1,125
1,190
01-41601-072 SOCIAL SECURITY TAXES
1,418
1,421
1,500
TOTAL PERSONNEL SALARIES
------------
17,149
------------
17,192
-----------
23,275
MATERIALS AND SUPPLIES
----------------------
01-41601-009 OFFICE SUPPLIES & PRINTING
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
01-41601-040 PUBLIC PUBLIC NOTIFICATION
01-41601-044 PUBLICATIONS AND DUES
01-41601-048 TRAVEL AND TRAINING
01-41601-063 TELEPHONE EXPENSE
01-41601-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-41601-081 OFFICE MACHINE MAINTENANCE
TOTAL MAINTENANCE
-- 4,702 ----4,702- ------4,702
4,'702 4,702 4,702
------------ ------------ ------------
200
200
200
1,630
1,700
575
230
793
1,825
1,260
1,260
1,260
75
0
3,395
3,953
--------100
3,960
218
297
275
218
297
275
------------
S 25,464
---------•--
$ 26,144
------------
8 32,212
100
f
1y
ADMINISTRATION SERVICES DEPARTMENT
PURCHASING DIVISION
PROCURMENT PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
Employees 1987
Purchasing Officer .70 $ 18,431
Bonus 1.362
.70 $ 19.793
EXPLANATION OF ACCOUNTS
01-41601-009 OFFICE SUPPLIES & PRINTING
Xerox copies $ 3,525
Miscellaneous 1.177
$ 4.702
01-41601-044
Purchasing Management Association $
105
National Purchasing Institute
85
Reference manuals from NAP!'! in
Purchasing and Materials and
Management
200
NIGP - Dues
$
185
575
01-41601-048 TRAVEL & TRAINING
Procurement Seminars $
1,050
NIGP Conference
775
1.825
01-41601-081 OFFICE MACHINE MAINTENANCE
Dictating equipment $
130
Typewriter
95
Calculator
$
50
275
101
I
DIVISION: Purchasing '
FUND: General
DEPARTMENT: Administrative Services
PR(flAM(S): Support Operations
GOAL: TO WORK TOWARD A CENTRALIZED PURCHASING OPERATION WHICH
FUNCTIONS EFFICIENTLY AND EFFECTIVELY. ,
OBJECTIVE: To ensure that 100% of all purchases are delivered by
the date specified.
STRATEGIES:
a) To specify delivery dates on 100% of all purchase orders.
b) To design and implement penalties for poor vendor perform-
ance.
c) To have Divisions note date received on receiving reports.
OBJECTIVE: To process and award bids for all formal requests within
8 weeks and all informal requests within 6 weeks.
STRATEGIES:
a) Treat each bid as a "project" and work up schedules on
a Bidding Calendar to show date bid request received
from Departments to final award.
b) Continue updating the purchasing vendor file so as to
have a ready pool of suppliers capable of responding
to request for bids.
c) Review the purchasing process and streamline where possible.
OBJECTIVE: To review the cost effectiveness of quantity buying through
the use of a retail store "s inventory.
STRATEGIES:
a) Conduct a survey of at least six (6) other municipalities
to determine what they are doing in regard to "retail
store" management.
b) Work up a cost/benefit analysis taking into consideration
variables such as space cost, operations cost, etc.
OBJECTIVE: To develop a data base, through the use of surveys, of
specific efficiency improvements that are being utilized
in comparable Divisions of other municipalities of similar
size.
STRATEGIES:
a) To join NIGP (National Institute of Governmental Purchasing),
attend their National Conference in Kansas City, and obtain
information from other municipalities concerning the automation
of purchasing functions.
b) Obtain a personal computer and complete the automation of
purchasing functions.
c) Attempt to obtain the NIGP Module I computer program for '
purchasing automation.
I
102 '
i
I
' DIVISION: Purchasing
FUND: General
-DEPARTMENT: Administrative Services
PROGRAM(S): Support Operations
' OBJECTIVE: To develop a self-insurance program that will allow the
proper mix of self-insurance and insurance to cover City
risks.
STRATEGIES:
' a) To re-evaluate each of the City's properties and review
risk exposure with Dr. Bob Hall.
b) Review alternative approaches with local agents and/or
' loss control representatives.
c) Attend a loss control (risk management) seminar and obtain
further information.
OBJECTIVE: To develop an in-depth purchasing seminar which will educate
• new employees about purchasing regulations and procedures.
STRATEGIES:
' a) To conduct extensive research and develop and present
in person and/or on video tape an orientation and training
seminar on City policies and procedures concerning pro-
curement.
' b) Develop an extensive schedule to be used throughout the
year which requires those persons who are authorized
to make purchases to attend at least one (1) session.
OBJECTIVE: To expand and improve communications between all City
Divisions concerning interrelated functions.
STRATEGIES:
a) As part of the bid process, inform all employees affected
of pending and on -going procurements, especially where
• procurements of like products or equipment could impact
• on interdepartmental functions.
b) To contact all City Division Heads at least quarterly
on a one-on-one basis to maim inquiries concerning needs
and ideas.
c) To identify and define the most important needs concerning
interrelated functions and determine which Divisions
will need to take appropriate action.
Id) To coordinate, facilitate and follow through on any meetings
necessary to bring a resolution to issues and needs.
OBJECTIVE: To assist all City Divisions by investigating new and
innovative automated devices which will assist in the
efficiency and effectiveness of each Division.
STRATEGIES:
a) Attempt to obtain information concerning new and innovative
automated devices from each of the one hundred (100)
Vendor visits.
1 103
I
I
b) Request additional information, to be passed along to '
user Division gads, on all new automated devices found
in purchasing trade magazines and journals.
c) Share any and all new and innovative approaches to improve '
public services through the use of computer technologies
with the appropriate Division heads for further exploration.
t
I
I
I
U
I
I
U
I
I
[1
I
I
104
4
I
I
1
1
rr; ; ;4+ 1, ; :
01-41602-001 SALARIES AND WAGES
01-41602-007 LESS REVENUE SHARING
01-41602-019 INSURANCE - LIFE
01-41602-066 INSURANCE - HEALTH
01-41602-068 PENSION CONTRIBUTION
01-41602-072 SOCIAL SECURITY TAXES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
01-41602-009 OFFICE SUPPLIES & PRINTING
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
01-41602-040 PUBLIC NOTIFICATION
01-41602-044 PUBLICATIONS AND DUES
01-41602-048 TRAVEL AND TRAINING
01-41602-063 TELEPHONE EXPENSE
01-41602-100 MISCELLANEOUS EXPENSE
i4ilf.Il[NiPji,l.IN4iL1�Y:43'149:
MAINTENANCE
01-41602-081 OFFICE MACHINE MAINTENANCE
TOTAL MAINTENANCE
TOTAL SUPPORT OPERATIONS
ADMINISTRATIVE SERVICES DEPARTMENT
PURCHASING DIVISION
SUPPORT OPERATION
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
8,032 $
8,032 $
8,482
(2,096)
(2,096)
0
29
29
29
310
310
310
465
465
507
608
--------608-
7,348
------------
---------
7,348
---------------
---- ---643
9,971
---------------
3,019 3,019 3,019
3,019 3,019 3,019
0
80
85
85
0
0
270
0
400
540
540
540
325
237
275
------
1,220
---------------
857
---
1,300
92
0.
0
------------
---------------
-----=---------
0
0
--------92
Y 11,679 S
11,224 $
14,290
105
ADMINISTRATIVE SERVICES DEPARTMENT
PURCHASING DIVISION
SUPPORT OPERATION PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted '
Employees 1987
Purchasing Officer .30 $ 7,899
Bonus 583
30 8.482
EXPLANATION OF ACCO
01-41602-009 OFFICE SOFFLTFS & PRINTING
Xerox copies $ 2,677
Miscellaneous 342
$ 3..0.19 . '
01-41602-044 PUBLICATIONS AND DUES
ICMA Memberships $ 85 '
01-41602-048 TRAVEL AND TRAINING
Vendor Relations $ 400
1
1
106
I
H
' DIVISION: Data Processing
FLAIR: General
DEPARTMENT: Administrative Services
' PROGRAM(S): Applications Support
GOAL: TO PROVIDE ACCLRATE, READILY AVAILABLE MANAGEP'ENT INFCRMTATION
' WHICH FILLY MEETS USER DEPARTMENT NEEDS.
OBJECTIVE: To complete all application programs within budget.
STRATEGIES:
I. a) To implement a cost effective user training program.
b) Economical utilization of consultants.
c) Create a cost comparison procedure to determine whether
a project should be developed in house or bought.
OBJECTIVE: Develop, in conjunction with the vendor, an optimal timetable
for implementing applications on the computer.
' STRATEGIES:
a) To set up whatever meetings would be necessary to develop
a timetable with the vendor for implementation.
b) To set up and implement a priority list of applications
that will be implemented in 1987.
OBJECTIVE: To expand and improve communications between all City
' Divisions concerning interrelated functions.
STRATEGIES:
a) To contact all Division Heads at least quarterly an a one-on-one
basis to make inquiry regarding needs.
b) To identify needs and determine Divisions who may need to
respond.
c) To coordinate and facilitate any meetings necessary to bring
a resolution to issues and needs.
• OBJECTIVE: To develop an EDP -assisted analysis system to be used
' for determining present and future needs of all City Divisions.
STRATEGIES:
a) To attempt to determine alternative systems from data processing
literature and other related sources of information.
b) To work with selected personnel in analyzing, evaluating
and implementing a work -related performance evaluation system
for the City; 1987 will be utilized for laying preliminary
groundwork for such a system.
OBJECTIVE: To maintain open channels of communication with other
organizations in order to promote the exchange of information
about data processing hardware, software, and applications.
STRATEGIES:
a) To utilize the steering committee to the fullest extent
possible in order to obtain the most up-to-date direction
for the City.
b) To utilize the City's consultant, DPMA, and IBM to the fullest
extent possible.
1 107
I
L
OBJECTIVE: To furnish City personnel with advice on microcomputers
in the areas of hardware acquisition, software suitability
and user training.
STRATEGIES:
a) To work with the Purchasing Officer on hardware requirements.
b) To work with Divisions and Departments and make recommendations
as to hardware and software needs.
c) To study computer -aided training to determine its effectiveness.
1
I
C
I
I
I
I
1
I
I
1
i n 8
I
ADMINISTRATIVE SERVICES DEPARTMENT
DATA PROCESSING DIVISION
APPLICATION SUPPORT PROGRAM
' BUDGETED ESTIMATED BUDGETED
PERSONNEL SALARIES 1986 1986 1987
------------------ ------------ _ -------
' 01-41701-001 SALARIES AND WAGES $ 47,552 3 45,515 $ 48,632
01-41701-005 OVERTIME 0 2,037 2,827
01-41701-007 LESS REVENUE SHARING (14,380) (14,380) 0
01-41701-019 INSURANCE - LIFE 168 168 141
01-41701-066 INSURANCE - HEALTH 1,864 1,864 1,860
01=41701-068 PENSION CONTRIBUTION 1,629 1,629 1,788
01-41701-072 SOCIAL SECURITY TAXES 3,400 3,400 3,807
---------- ------------ ------------
TOTAL PERSONNEL SALARIES 40,233 40,233 .59,055
--------------------------------------
MATERIALS AND SUPPLIES
01-41701-010 MINOR EQUIPMENT 1,000 1,690 1,690
------------ ------------ ------------
TOTAL MATERIALS AND SUPPLIES 1,000 1,690 1,690
CONTRACTUAL SERVICE
' 01-41701-048 TRAVEL AND TRAINING 3,101 3,101 3;101
01-41701-051 PROFESSIONAL SERVICES 7,500 7,500 7,500
------------ ------------------------
' TOTAL CONTRACTUAL SERVICE 10,601 10,601 10,601
CAPITAL - MISCELLANEOUS
•01-41701-202 FIXED ASSETS 2,000 0 0
-------------------------------------
TOTAL CAPITAL - MISCELLANEOUS 2,000 0 0
YOTAL APPLICATION SUPPORT $ 53,834 $ 52,524 $ 71,346
------------------------------------
------------- ------------------------
I
ADMINISTRATIVE SERVICES DEPARTMENT
DATA PROCESSING DIVISION
APPLICATION SUPPORT PROGRAM
PERSONNEL SCHEDULE
Number o£ 1987 Budgeted
Employees 1987
Data Processing Supervisor .90 $ 29,784
Programmer/System Analyst .90 18.848
1.80 $ 48.632
01-41701-048
1
E
I
' DIVISION: Data Processing
FUND: General
DEPARTMENT: Administrative Services
PROGRAM(S): Operations
' GOAL: TO PROVIDE SYSTEM IMPRGeE NTS THAT ALLOW FASTER ACCESS
TO INFORMATION AND FASTER REPORTS.
' OBJECTIVE: To perform the conversion process to the new computer
system within the standard time.
STRATEGIES:
a) To determine a training schedule for DP staff an new system
functions and applications.
b) To determine a prioritized schedule of applications to be
implemented.
c) To select key personnel to be trained in operations of their
particular application.
' OBJECTIVE: To develop a data base, through the use of surveys, of
specific efficiency improvements that are being utilized
in comparable Divisions of other municipalities of similar
' size.
STRATEGIES:
• a) To contact at least twenty-five (25) other cities using
I.
questianaires to solicit responses.
b) To contact the U of A, the Municipal League and other organi-
zations to learn of efficiency improvements that are being
utilized.
c) To prioritize the listing of potential efficiency improvements
and review with Director of Administrative Services.
' OBJECTIVES To review and analyze a variety of automated devices and
determine their most efficient usage within the Division.
STRATEGIES:
a) To compile as much of the DP literature relating to new
'
innovations as can be obtained; this relates to both soft-
ware and hardware for both PC and mainframe.
b) To work with Department Heads and Division Heads to determine
' if there are new automated devises that would assist their
operations.
I
I
I
H
111
I
DIVISION: Data Processing
FUND: General
DEPARTMENT: Administrative Services
PROGRAM(S): Operations
GOAL: TO PROVIDE (ACCURATE, READILY AVAILABLE K*PGET'ENT INFLIRM(4TICN
WHICH FILLY MEETS LEER DEPARTMENT NEEDS.
OBJECTIVE: To assure available computer time for all batch, on-line '
and real time processing by maintaining a downtime that
is not more than 5/..
STRATEGIES:
a) To ensure that local service is maintained to keep downtime
to its absolute minimum.
b) To establish an appropriate environment to house the new
computer in.
c) Train DP personnel to spot erratic behavior of the system
to facilitate scheduling of maintenance before major break
down occurs.
OBJECTIVE: To run existing programs on time and without errors requiring
re -runs.
STRATEGIES:
a) To ensure to the best of the staff's ability that all programs
are error -free.
b) To set up and implement a procedures list that will outline
a specified sequence of events which will be followed as
a checklist for all critical procedures.
OBJECTIVE: To direct, coordinate, supervise and evaluate all activities,
projects and resources required for the effective
efficient operation of the Data Processing Division.
STRATEGIES:
a) To create a questianare to obtain information to facilitate
the scheduling of critical events pertaining to all Data
Processing functions an a monthly basis.
b) To work with user Divisions of the City in meeting their
data processing critical events schedules.
I
I
I
1
ADMINISTRATIVE SERVICES DEPARTMENT
DATA PROCESSING DIVISION
OPERATIONS PROGRAM
• BUDGETED ESTIMATED BUDGETED
PERSONNEL SALARIES 1986 1986 1967
----------------- ---- ----
01-41702-001 SALARIES AND WAGES $ 21,401 $ 19,915 $ 21,701
I. 01-41702-005 OVERTIME 0 1,486 2,132
01-41702-007 LESS REVENUE SHARING. (5,874) (5,874) 0
01-41702-019 INSURANCE - LIFE 75 75 76
' 01-41702-066 INSURANCE - HEALTH 927 927 1,241
01-41702-068 PENSION CONTRIBUTION 181 181 1,177
01-41702-072 SOCIAL SECURITY TAXES 1,530 1,530 1,718
------------------------------------
' TOTAL PERSONNEL SALARIES 18,240 18,240 28,045
-------- ------------
MATERIALS AND SUPPLIES
-----------------------
' 01-41702-009 OFFICE SUPPLIES & PRINTING 8,579 8,579 9,179
01-41702-010 MINOR EQUIPMENT 200 200 200
------------------------ ------------
' TOTAL MATERIALS AND SUPPLIES 8,779 8,179 9,379
------------------------------------
CONTRACTUAL SERVICE
-------------------
01-41702-044 PUBLICATIONS AND DUES 419 .419 509
01-41702-048 TRAVEL AND TRAINING 4,000 4,000 4,000
01-41702-050 DATA PROCESSING - PAYROLL 1,100 410 0
' 01-41702-051 PROFESSIONAL SERVICES 5,000 5,000 5,000
01-41702-057 COMPUTER LEASE 69,470 11,770 145,500
01-41702-065 INSURANCE 1,000 1,000 3,500
' 01-41702-100 MISCELLANEOUS 91PINSE 200 200 200
------------ ------------
TOTAL CONTRACTUAL SERVICE 81,189 28,799 158,709
------------ ----------- ---
' MAINTENANCE
01-41702-081 OFFICE MACHINE MAINTENANCE 6,550 6,550 46,500
TOTAL MAINTENANCE 6,550 6,550 46,500
----------
CAPITAL - MISCELLANEOUS
01-41702-202 FILED ASSETS 0 2,000 12,900
------------ ------------------------
' TOTAL CAPITAL - MISCELLANEOUS 0 2,000 12,900
------------ ------------
TOTAL OPERATIONS S 114,758 S 64,368 $ 255,533
------------ ------------ ------------
------------------------ ------------
1
Ii
1.13'
ADMINISTRATIVE SERVICES DEPARTMENT
DATA PROCESSING DIVISION
OPERATIONS PROGRAM
Data Processing Supervisor
Programmer/System Analyst
Computer Operator/Input
Overtime
01-41702-010
01-41702-044
01-41702-048
01-41702-051
01-41702-057
01-41702-081
PERSONNEL SCHEDfILE
Number of 1987
Employees
.10
.10
1.20
ICMA
DPMA
Dr. Dobb"s Journal
Computers in Accounting
Data Base Advisor
Infoworld
BYTE
Miscellaneous
$ 3,309
2,094
16.298
$ 21.701
$ 2,132
$ 138
55
30
40
45
27
23
151
$ 509
.1
I• •/1
.. 11
114
I
• 01-41702-202 FLED ASSETS
' Hardware to hook-up computers to main
frane at the Operations Center, City
Shop, Prosecutor, & Central Fire
Station. $ 12.900
I.
1
1 •
1
�i
1
1
1
1
1
1 115
I
1
DIVISION: Customer Accounting and Collection
FUND: Water and Sewer
DEPARTMENT: Administrative Services
PROGRAM(S): Meter Reading
GOAL: TO PROVIDE THE CUSTOMERS WITH THE LEAST COSTLY METER READING
PROCESS.
OBJECTIVE: To complete the remaining t7. of revisions to existing
meter reading routes to provide the most efficient reading
process.
STRATEGIES:
a) To complete the review of meter reading routes and make
routing changes if necessary so that the route can be more
efficient.
b) To complete the installation of remotes on all water meters
that do not have an easy access to them so that they can
be read more efficiently and economically.
c) To complete the listing of routing changes and have the
Business Office make all necessary corrections.
OBJECTIVE: To implement the most efficient, least costly number of
billing cycles.
STRATEGIES:
a) To review B cycle billing to review possibility of changes
to more billing cycles and possibility of further efficiencies
and make any adjustments to minimize the number of additional
man-hours spent above and beyond the normal work week.
b) To investigate alternatives which will increase the amount
of turnaround time during holidays and short work weeks
to improve the work flow and efficiency in the Business
Office and the Meter Reading Division.
OBJECTIVE: To reduce the cost of reading an account by S/..
STRATEGIES:
a) To locate, obtain and fully implement a computerized meter
reading system by 1988, engaging in the following steps:
1. To review equipment and proposals from different manufact-
urers;
2. To purchase system;
3. To train personnel an system; and
4. To make changes in existing meter reading procedures
and routes to adopt to new system.
I
L
116 1
1
1
1
1
OPERATIONS
METER READING
40-41801-001 SALARIES AND WAGES
40-41801-002 COST ALLOCATION
40-41801-005 OVERTIME
40-41801-009 OFFICE SUPPLIES AND PRINTING
40-41801-010 MINOR EQUIPMENT
40-41801-041 UNIFORM & P99SONAL EQUIPMENT
40-41801-048 TRAVEL AND TRAINING
40-41801-051 PROFESSIONAL SERVICES
40-41801-065- INSURANCE -VEHICLES AND BUILD
40-41801-067 INSURANCE -SELF
40-41801-080 BUILDING AND GROUNDS MAINT
40-41801-082 RADIO MAINTENANCE
40-41801-083 VEHICLE AND MACHINE MAIN?
TOTAL METER READING OPERATIONS
DEPRECIATION
40-41801-105 DEPRECIATION EXPENSE
i14.1IO:4Q:4N1,l(91
TOTAL METER READING
ADMINISTRATIVE SERVICES DEPARTMENT
CUSTOMER ACCOUNTING & COLLECTION DIVISION
METER READING PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
8 87,748
$ 87,748
S 90,074
14,549
14,549
19,650
0
4,183
1,444
600
100
909
402
1,164
662
791
1,368
0
0
3,150
0
0
1,500
2,623
2,623
2,080
0
0
500
113
102
138
750
500
3,400
9,291
8,600
14,967
118,089
------------
115,915
------------
142,214
------------
4,412 4,257 4,470
-4,412- ------1,257- ---- 4,470
------------------------------------
$ 122,501 $ 120,172 $ 146,744
1.17
I
ADMINISTRATIVE SERVICES DEPARTMENT
CUSTOMER ACCOUNTING & COLLECTION DIVISION
METER READI@G PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
Employees 1987
Water Service Superintendent .40 $ 12,269
Water Service Representive 18 4,492
Meter Maintenance Supervisor .20 5,337
Meter Maintenance Worker .20 3,553
Meter Reader 3.10 56,757
Clerk\Cashier .60 7,666
4.68 $ 9'0.074
Overtime $ 4,183 '
EXPLANATION OF ACCOUNTS
40-41801-010 MINOR EQUIPMENT '
Tool Box $ 130
Meter Reading Tubes (10@ $10.50) 105
Mueller Multi Wrench (5@ $15) 75
Bateries (6volt) (8@ $6.50) 52
Bed Liner 390
Earpiece (2@ $38) 76
Speaker/Microphone 132
Miscellaneous Tools 204
$ 1.164
40-41801-041 UNIFO}Th & PERSONAL EJffl1ENT
Uniforms (4@ $226) $ 904
Overshoes (2@ $28) 56
Coveralls (2@ $47) 94
Safety Boots (4@ $65) 260
Miscellaneous 54
$ 1.368
40-41801-048
Travel to go look at a hand held
system in operation $ 500
Training on use of hand held
meter reading device 2.650
$ 3.150
40-41801-051 PROFESSIONAL SERVICES
Programing of new hand held
meter reading system S 1.500
I
✓vi'
40-41801-082 RADIO MAINTENANCE
Maintenance Contract (New Equipment) $ :3,150
Put Replacement & Miscellaneous
maint. of old equip. 250
$ 3.400
119
I
I
DIVISION: Customer Accounting and Collection
FUND: Water and Sewer
DEPARTMENT: Administrative Services
PROGRAM(S): Customer Service
GOAL: TO PROVIDE GOOD SERVICE TO (1R CUSTOMERS AT A MINI" COST.
OBJECTIVE: To verify that 100''/. of all City utility customers are
paying the correct rates for the service they are receiving
and by the city they live in through records research
and field inspections.
STRATEGIES:
a) To review each water, sewer and sanitation account to assure
that each account has been assigned to the correct service
city code, and assure that each account is being charged
the correct water, sewer, sanitation, and fire protection
charges.
b) To list all accounts that are in need of correction and
send to Business Office for administration.
c) To monitor billing master to verify that all corrections
are made.
d) To verify all sewer accounts by checking inspection and
sewer tapping records; if verification cannot be obtained
through records research, field inspections are to be scheduled
an a regular basis.
OBJECTIVE: To improve the time field and office personnel spend by
S/. on locating accounts in the field.
STRATEGIES:
a) To locate and assign a three digit locator number from aerial
photographs to all existing and new account numbers.
b) To train all meter personnel in the use of the system and
implement its usage throughout the division.
c) To monitor progress of three digit locator program and address
all problems before system is integrated into camputer system
in 1988.
OBJECTIVE: To analyze, in coordination with the Business Office Manager,
all of the City's fees concerning meter services and make
the adjustments where appropriate and necessary.
STRATEGIES:
a) To conduct survey of other local utilities and determine
all possible combinations of utility fees.
b) To analyze, with the assistance of the Business Office Manager,
current charges made by the City and compare to survey infor-
mation.
c) To conduct cost/benefit analysis of all functions and determine
where increases should be made.
d) To make recommendations to Administrative Services Director
for Board approval.
I
120
P.
' OBJECTIVE: To develop a data base, through the use of surveys, of
specific efficiency improvements that are being utilized
in comparable Divisions of other municipalities of similar
size.
STRATEGIES:
a) To contact at least twenty-five (25) other cities using
' questionnaires to solicit their specific responses.
b) To contact at least ten (10) other professional organizations
to determine specific efficiency improvements currently
in use in the field of Customer Accounting & Collection.
c) To prioritize the listing of potential efficiency improvements
according to cost, ease of implementation, and effectiveness
and review with Director of Administrative Services.
1 OBJECTIVE: To expand and improve communications between all City
Divisions concerning interrelated functions.
I. STRATEGIES:
a) To meet on a regular basis with the Transmission and Distri-
bution Supervisor and the City Engineer to develop strategies
for anticipating and correcting problems in water service
and to develop new ideas which will assist in providing
more efficient and effective water service.
b) To contact all City Division Heads at least quarterly an
a one-on-one basis to make inquiries concerning needs and
'ideas..
c) To identify and define the most important needs concerning
' interrelated functions and determine which Divisions will
need to take appropriate action.
d) To coordinate, facilitate and follow through on any meetings
necessary to bring a resolution to issues and ideas.
H
..1
I
I
I
121
.ADMINISTRATIVE SERVICES DEPARTMENT
CUSTOMER ACCOUNTING AND COLLECTION DIVISION
CUSTOMER SERVICE PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
CUSTOMER SERVICE & TURN ON & OFFS------------------------------------
---------------------------------
40-41802-001 SALARIES AND WAGES
40-41802-002 COST ALLOCATION
40-41802-005 OVERTIME
40-41802-009 OFFICE SUPPLIES AND PRINTING
40-41802-610 MINOR EQUIPMENT
40-41802-041 UNIFORM & PERSONAL EQUIPTMENT
40-41802-044 PUBLICATIONS AND DUES
40-41802-048 TRAVEL AND TRAINING
40-41802-049 POSTAGE
40-41802-050 DATA PROCESSING CHARGES
40-41802-052 AUDIT EXPENSE
40-41802-063 TELEPHONE EXPENSE
40-41802-067 INS URaNCE-SELF
40-41802-070 COLLECTION EXPENSE
40-41802-080 BUILDING AND GROUNDS MAINT
40-41802-081 OFFICE MACHINE MAINTENANCE
40-41802-083 VEHICLE AND MACHINE MAINT
40-41802-100 MISCELLANEOUS EXPENSE
40-41802-106 BAD DEBT EXPENSE
40-41802-419 BAD DEBT - ACCTS. RECEIVABLE BILLING
TOTAL CUSTOMER SERVICE OPERATIONS
S 93,480 $
93,489 E
96,485
18,204
18,204
18,600
0
9,791
9,206
7,649
9,775
1,131
1,306
1,175
668
635
1,128
201
201
240
268
175
50
47,300
47,300
49,665
49,920
49,920
74,880
19,260
19,266
20,030
3,000
3,000
3,000
0
0
500
3,700
3,700
4,000
100
100
102
275
120
140
8,056
8,056
13,644
350
340
370
21,000
19,006
22,000
200
200
200
------------------------
$ 276,267 $
-----------
272,646 $
325,775
DEPRECIATION
40-41802-105 DEPRECIATION EXPENSE
4,468
4,683
4,917
TOTAL DEPRECIATION
------------
4,468
------------
4,683
------------
4,917
TOTAL COSTUMER SERVICE
------------
280,735
------------
------------
------------
277,329
------------
------------
------------
330,892
------------
------------
122
I
L
Fry
I
El
Li
I
I
I
I
I
I
I
I
[1
.1
ADMINISTRATIVE SERVICES DEPARTMENT
CUSTOMER ACCOUNTING & COLLECTION DIVISION
CUSTOMER SERVICE PROGRAM
Number of 1987 Budgeted
Water
Service Superintendent
.50
$ 15,336
Water
Service Representive
1.78
44.423
Meter
Maintenance Supervisor
.05
1,335
Meter
Maintenance Worker
.05
888
Meter
Reader
.70
13,270
Clerk\Cashier
1.40
19,278
Call Back Pay
40-41802-009
Preprinted Forms $ 1,305
Preprinted Bills & Notices 4,874
Envelopes & paper 952
Computer Paper 1,989
Miscellaneous 655
$ 9.775
40-41802-010 MINOR ECUIPMENT
Locks $ 414
Locking Device (for 3/4 Angle Valve)
(50@ $6) 300
Radio Equipment 208
Miscellaneous 253
$ 1.175
40-41802-041
Uniforms (3@ $174) $ 790
Safety Boots (3@ $65) 195
Rain Gear (2@ $42) 84
Coveralls & Jackets 59
$ 1.128
40-41802-044 PUBLICATION & DUES
City Directory (2@ $85) $ 170
AWWA Membership 50
Water & Wastewater License 20
$ 240
40-41802-049
Cost of mailing water bills, past
due notices, shut off notices
& miscellaneous correspondence $ 49.665
$ 49.665
123
I.
I
40-41802-050 DATA PROCESSING CHARGES
Charges resulting form Customer '
Accounting & Collection
for water billing $ 74.880
$ 74.880
40-41802-052 AUDIT EXPEL
Cost of Independent Audit of the ,
Water & Sewer Acct. $ 20,030
$ 20.030
40-41802-070 COLLECTION EXPENSE
Private collection agency for unpaid '
final water bills $ 4.000
40-41802-083 VEHICLE MACHINE MAINTENANCEt
Maintenance of three vehicles $ 13.644
40-41802-106 BAD DEBT EXPENSE .1
Uncollectable final bills & returned
checks $ 22,000
1
1
1
1
'124
I
11
DIVISION: Customer Accounting and Collection
FLND: Water and Sewer
DEPARTMENT: Administrative Services
PROGRAM(S): Meter Maintenance
GOAL: TO PROVIDE THE MOST EFFECTIVE METER MAINTENANCE POSSIBLE.
OBJECTIVE: To implement a prioritized replacement schedule for all
old style meters.
STRATEGIES:
a) To continue to replace old style meters that have been in
service for ten years by review of meter age report for
meters requiring replacement.
' b) To schedule replacement of these meters with new style meters
when maintenance personnel are not needed . to perform other
jobs such as breakdown maintenance, read meters, or customer
service.
c) To sell old style meters at the highest obtainable price.
OBJECTIVE: To reduce by S/. the amount of revenue lost due to a decrease
in meter accuracy.
STRATEGIES:
a) To begin to compile information for a detailed maintenance
' schedule for all new -style meters.
b) To develop an additional Hi -Low Usage Report for larger
meters which will assist in detecting severe loss of meter
accuracy.
c) To develop and implement an Annual Meter Maintenance Schedule
for all meters one and a half (1 1/2) inches and larger.
I
I
Li
I
I
I
I 125
I
METER MAINTENANCE
40-41803-001 SALARIES AND WAGES
40-41803-002 COST ALLOCATION
40-41803-005 OVERTIME
40-41803-009 OFFICE SUPPLIES
40-41803-010 NINON EQUIPMENT
40-41803-025 CONSTRUCTION MATERIALS
40-41803-041 UNIFORM A PERSONAL XPUIPTNEN
40-41803-044 PUBLICATIONS A DOES
40-41803-048 TRAVEL AND TRAINING
40-41803-080 BUILDING AND GROUNDS MAINT
40-41803-083 VEHICLE AND ACRIER SAINT
40-41803-161 MAINTENANCE OF SMALL EQUIP
i • ; JIi4;1 <IT�1:4[Oa:4;1{i4�TL9
DEPRECIATION
40-41803-105 DEPRECIATION EXPENSE
TOTAL DEPRECIATION
TOTAL METER MAINTENANCE
T
ADMINISTRATIVE SERVICES DEPARTMENT
CUSTOMER ACCOUNTING A COLLECTION DIVISION
METER MAINTENANCE PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
$ 36,449 f 36,449 $ 41,092
7,239 7,239 8,867
0 0 1,533
160 130 152
305 297 495
8,049 7,828 8,530
388 388 678
6 0 170
0 0 200
'331 365 283
698 600 1,671
109 55 115
S 53,728 $ 53,351 $ 63,786
------------ ------------ -----------
33,409 33,633
------------ ------------
33,409 33,633
$ 87,137 $ 86,984
------------ ------------
35,315 1
35,315
$ 99,101
I
C1
I
I
I
I
126
1
I
I
I
I
Li
I
I
I
H
I
I
I
I
[1
I
ADMINISTRATIVE SERVICES DEPARTMENT
CUSTOMER ACCOUNTING & COLLECTION DIVISION
METER MAINTENANCE PROGRAM
Water Service Superintendant
Water Service Representative
Meter Maintenance Supervisor
Meter Maintenance Worker
Meter Reader
Overtime
40-41803-010
40-41803-025
10
04
75
75
MINOR EC?UIPMENT
Gallon Water Jug
Measuring Tape
Pick
Meter Register
Motorized Register Tape
6 Volt Lantern Battery
Leather Carrying Case
Speaker/Microphone
Miscellaneous
Resetters, Meter Box Lids, Pipe
& Galvanized Fittings
6" W-2000 Chamber Exchange (2@ $430)
Cast Iron Pipe - Threaded & Flanged
RML - 11 Monitor Cover (2@ $65)
Meter Parts, Gaskets & Adapters
For Various Sized Meters
Acetelyne
Oxygen
Welding Rods
2" Gate Valves (2@ $95)
Miscellaneous Materials
$ 3,068
999
20,015
13,323
3.687
$ 41,092
$ 18
12
17
15
100
21
67
132
113
$ 495
$ 2,000
860
80
130
4,971
30
30
30
190
209
$ 8.530
' 127
I
ADMINISTRATIVE SERVICES DEPARTMENT
CUSTOMER ACCOUNTING & COLLECTION DIVISION '
CAPITAL EXPENDITURES PROGRAM
BUDGETED ESTIMATED BUDGETED
CAPITAL 1986 1986 1987
40-41804-200 VEHICLES A EQUIPTNENT 0 0 10,500
40-41804-202 HIED ASSETS 67,229 51,426 28,010 '
40-41804-225 WATER WETERS 44,599 39,940 32,920
-----------
TOTAL CAPITAL EXPENDITURES S 111,828 S 97,366 S 71,430
------------ ------------ ------------
1
1
1
128 I.
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
ADMINISTRATIVE SERVICES DEPARTMENT
CUSTOMER ACOUNTING & COLLECTION DIVISION
CAPITAL EXPENDITURE PROGRAM
EXPLANATION OF ACCOUNTS
40-41804-200 VEHICLES & EQUIPMENT
Half Ton Pick Up $ 10.500
40-41804-202 FIXED ASSETS
Hand Held Meter Reading & Recording
Devices (6@ $3,000) Plus Accessories
$ 28.000
40-41804-225 WATER METERS
800 - 5/8 X 3/4 Water Meter P.D.
20 - 1" Water Meter P.D.
8 - 1 1/2" Water Meter P.D.
2 - 3" Water Meter Fire Hydrant
20 - Generator Remote P. D.
3 - Generator Remote Turbo
2 - Generator Remote Compound
$ 27,600
1,820
1,760
860
440
300
I
129
I
I
DIVISION: Shop
FLND: Shop
DEPARTMENT: Administrative Services
PROGRAM(S): Vehicle Maintenance
GOAL: TO ASSIST IN PREPARING VEHICLE AND MACHINERY SPECIFICATIONS
FOR THE USE TI-ROUGFOUT THE CITY DEPARTMENTS.
OBJECTIVE: To ensure that 137. of the City's vehicles and equipment
are standardized through replacements, based on anticipated
7 -year replacement schedule.
STRATEGIES:
a) To generate 100%, of the specifications to insure the equipment
approved for purchase over the next five years is of the
same or as near as possible specifications; these are to
include:
* engines
* transmissions
* drive gears
* suspensions
* hydraulics and components
b) To coordinate on a regular basis and as closely as possible
with the other City Divisions an the specifications to
insure these purchases meet the Division's needs.
OBJECTIVE: To reduce by 37. the costs of inventory by standardization
of equipment.
STRATEGIES:
a) To continue the utilization of the 7 -year replacement schedule
which will adjust the parts inventory to the lesser number
of parts required for repairs.
b) To standardize by including equipment serviced by local
parts houses and dealers who have a good inventory, thus
allowing the City to remove the item from stock; this will
reduce the City's insurance by $1500.
c) To improve inventory management by reducing total dollar
value through removal of obsolescence, and elimination of
duplication through cross referencing.
I
I
I
I
I
11
I
I
I
Li
I
I
I
130
I
DIVISION: Shop
FIND: Shop
DEPARTMENT: Administrative Services
PROGRAM(S): Vehicle Maintenance
GOAL: TO IMPROVE T! -E EFFICIENCY AND PRODUCTIVITY OF THE MAIN AND
BRANCH SHOPS.
OBJECTIVE: To improve Main and Branch Shop productivity by 2/..
' STRATEGIES:
a) To ensure that the scheduled technical training is imple-
mented and followed through according to plan.
b) To continue farming out fewer repairs according to the kind
' of technical training that is implemented.
c) To review the relevant trade magazines and document any
potential ideas which will assist in increasing productivity.
' OBJECTIVE: To continue specialized training of mechanics.
STRATEGIES:
a) To complete 3208 CAT Diesel Engine Overhaul School in January
1987 per one mechanic.
b) To complete Allison Automatic Transmission School per one
mechanic in March 1987.
' c) To. send .Branch Shop mechanic to Chevrolet Trade School by
July 1987 for police car electronic components.
d) To schedule and implement other relevent training as it
becomes available.
OBJECTIVE: To reduce comebacks and complaints from other Divisions
by S/..
'• STRATEGIES:
a) To coordinate a regular line of communication with other
Division supervisors concerning equipment problems and
concerns.
b) To develop, implement, and administer a daily vehicle oper-
ator's condition card system, ensuring that all cards be
completed and returned to the respective Divisions with
' the corresponding mechanics signature.
c) To ensure that proper tooling and test equipment are purchased
to maintain the City's vehicles properly.
' OBJECTIVE: To decrease the percentage of vehicle repairs being farmed
out at the Main and Branch Shops by 3%.
• STRATEGIES:
a) To ensure that special test equipment and tooling are purchased
by January 30,1987.
• b) To stock long lead or hard to get items for less downtime
' of equipment and to ensure that no unnecessary jobs are
farmed out.
c) To ensure that an adequate amount of cross -training is in
effect to minimize the amount of farm -cuts due to illness,
injury, etc.
' 131
Shop
Shop
Administrative Services
Vehicle Maintenance
TO PROVIDE MAINTa'°NCE AND REPAIR SERVICES FOR ALL. CITY
OF FAYETTEVII I E VEHICLES AND EOUIPPENT AS EFFICIENTLY AND
AS ECON13MICPLLY AS POSSIBLE.
OBJECTIVE: To reduce the cost of purchasing parts by 3%.
STRATEGIES:
a) To continue to work closely with the Purchasing Division
and national parts suppliers with fleet accounts.
b) To continue to bid all parts per manufacturers specifications.
c) To receive quotes and bid by March 30, 1987 m expendable
items such as nuts, bolts, chemical solvents, etc.
To decrease the amount of time lost an the job due to
job -related accidents by 5%.
STRATEGIES:
a) To continue biweekly safety meetings and training sessions,
which will thus reduce accidents by 2Y. through increased
awareness.
b) To inspect and replace all worn tools and equipment by February
28, 1987 to reduce accidents by 1%.
c) To continually instruct proper equipment usage and safety
on an ongoing basis, thus reducing job -related accidents
by 27. by December, 1987.
OBJECTIVE: To reduce the amount of vehicle misuse by 5/. through the
implementation of a Division Head reporting procedure.
STRATEGIES:
a) To have in place by February 1987 a vehicle condition card
system for each operator to report any defects to their
immediate supervisor who will in turn report the defect
to maintenance and schedule for repair.
b) To meet with all Division Heads on a quarterly basis and
discuss and correct any problems and/or misunderstandings
concerning the vehicle condition card system.
To develop a data base, through the use of surveys, of
specific efficiency improvements that are being utilized
in comparable Divisions of other municipalities of similar
size.
STRATEGIES:
a) To contact at least twenty-five (25) other cities using
questionnaires to solicit responses.
b) To contact the U of A, the Municipal League and other organ-
izations to learn of efficiencies that are being utilized.
c) To prioritize the listing of potential efficiency improvements
and review with the Director of Administrative Services.
I
I
I
I
I
I
I
I
J
I
Li
I
[i
I
11
.k ry GCTt
OBJECTIVE: To expand and improve communications between all City
Divisions concerning interrelated functions.
STRATEGIES:
a) to contact all Division Heads at least quarterly on a one -an -
one basis to make inquiry regarding needs.
b) To identify needs and determine Divisions who may need to
respond.
c) To coordinate and facilitate any meetings necessary to bring
a resolution to issues and needs.
OBJECTIVE: To review and analyze a variety of automated devices and
determine their most efficient usage within the Division.
STRATEGIES:
a) To ensure proper setup and installation of PC computer term-
inal in Maintenance where posting can be done on a daily
basis, allowing better quality and more up-to-date main-
tenance records; this would also allow a better preventive
maintenance program.
b) To contact and visit by March 1987 similar cities with the
same type of fleet and gather information on their automated
equipment.
c) To contact suppliers by. June 1987 concerning their available
equipment that will help in down -costing the maintenance
of the City's equipment.
I
I
ADMINISTRATIVE SERVICES DEPAR?MFUT
SHOP DIVISION
VEHICLE MAINTENANCE PROGRAM
BUDGETED KS! [HATED BUDGETED '
PERSONNEL 1986 1986 1987
------------------------------------
70-41901-001 SALARIES AND WAGES $ 175,349 $ 164,378 8 192,414
70-41901-002 COST ALLOCATION 22,700 22,700 25,122
70-41901-005 OVERTIME 0 0 6,470
70-41901-007 LESS REVENUE SHARING {97,781} (97,7811 0
70-41901-019 INSURANCE - LIFE 576 538 576
70-41901-066 INSURANCE - HEALTH 8,880 7,885 8,845
70-41901-068 PENSION CONTRIBUTION 6,085 6,855 8,[25
70-41901-072 SOCIAL SECURITY TAXES 12,740 11,693 14,550
70-41901-198 WOREERSCOMP. PREMIUM TAI 4,670 2,638 5,634
------------------------------------
TOTAL PERSONNEL SALARIES 133,219 118,906 261,736
------------ ------------ ------------
MATERIALS AND SUPPLIES ,
70-41901-008 SHOP SUPPLIES 4,451 2,765 3,000
70-41901-009 OFFICE SUPPLIES & PRINTING 2,274 1,812 1,118
70-41901-010 MINOR EQUIPMENT 2,570 2,685 2,570
70-41901-011 CLEANING SUPPLIES 3,286 2,844 4,402
70-41901-030 GASOLINE 136,500 90,360 92,700
70-41901-031 DIESEL FUEL 92,336 66,799 92,700
70-41901-035 PARTS, OIL, 4 ACCESSORIES 276,990 265,335 225,000
------------------------ ------------
TOTAL MATERIALS AND SUPPLIES 518,407 432,600 421,490
------------ ------------
CONTRACTUAL SERVICES
70-41901-041 UNIFORMS & PERSONAL EQUIPMENT 3,730 3,009 3,150
70-41901-044 PUBLICATIONS AND DOES 200 153 200
70-41901-048 TRAVEL AND TRAINING 4,000 2,314 4,500
70-41901-050 DATA PROCESSING 3,810 3,810 7,620
70-41901-052 AUDIT EXPENSE 1,200 529 1,200
70-41901-054 CONTRACT SERVICES 14,790 11,651 0
70-41901-063 TELEPHONE EXPENSE 1,200 1,274 1,200
70-41901-064 UTILITIES 13,558 12,842 15,400
70-41901-065 INSURANCE -VEHICLES & BUILDING 1,743 2,232 2,600
70-41901-067 INSURANCE -SELF 1,000 0 1,000
70-41901-100 MISCELLANEOUS EXPENSE 210 334 200
------------------------------------
TOTAL CONTRACTUAL SERVICE 45,441 38,148 37,070
------------ ------------ ------------
1
i
tl
134
4
I
I
.1
I
1
r4.
ADMINISTRATIVE SERVICES
SHOP DIVISION
VEHICLE MAINTENANCE
PROGRAM
BUDGETED
ESTIMATED
BUDGETED
MAINTENANCE
1986
1986 -
1987
-----------
70-41901-080 BUILDINGS & GROUND MAINT.
------------ ------------
4,500
3,517
------------
4,000
70-41901-081 OFFICE MACHINE MAINTENANCE
50
0
50
70-41901-082 RADIO MAINTENANCE -
300
0
1,200
70-41901-083 VEHICLE & MACHINE MAINTENANCE 9,500
6,336
10,000
70-41901-161 MAINTENANCE OF SHALL EQUIPMENT 875
790
600
TOTAL MAINTENANCE
15,225
10,643
15,850
TOTAL OPERATION & MAINTENANCE BEFORE
------------
DEPRECIATION
712,292
------------
600,297
736,146
------------
DEPRECIATION
------
10-41901-105 DEPRECIATION EXPENSE
21,000
21,000
17,550
TOTAL DEPRECIATION
------------ ---
21,000
- - -
21,000
17,550
GRAND TOTAL SHOP FUND
------------ ------------
$ 733,292 f 621,297
------------------------------------
------------------------------------
------------
$ 753,696
-135
ADMINISTRATIVE SERVICES DEPARTMENT
SHOP DIVISION
VEHICLE MAINTENANCE PROGRAM ,
EXPLANATION OF ACCOUNTS
70-41901-008 SHOP SUPPLIES 1
Acitylene $ 660
Oxygen 660
Welding Rod 240
Paper towels 255
Shop Rags 300
Parts cleaner 385
Miscellaneous 500
$ 3_000
70-41901-010 MINOR EQUIPMENT
H.D. Creepers (2) $ 70
H. D. Trouble Lights (4) 180
3/4" Impact Wrench (2) 960
1, Water Hose 68
Tire Maul 36
Car Wash/Pressure Hose 90
Tire Buffer 98
4' Step Ladders (2) 130
Miscellaneous Small Tools 938
$ 2.570
70-41901-041 UNIFORM _& PERSONAL EQUIP.
Uniform Rent (9@ $245 each) $ 2,205
Coveralls (9@ $42 each) 378
Safety Shoes (9@ $63 each) 567
$3150 ,
70-41901-048 TRAVEL & TRAINING
Tuitions (4@ $280 each) $ 1,120
(1@ $380 each) 380
Room & Board, Travel (5@ 8300) 2,500
Safety Training and Supplies 500
$ 4.500
70-41901-080 BUrr, IN, & arcnrs MAIN'r.
Furnace/Air Conditioning $ 200
Door Repair 1,000
Fire Exting. Recharge 150
Electrical 400
Hot Water Tank 400
Ice Machine 350
Miscellaneous 1,500
$ 4_000
70-41901-083 VEHICLE & MACHINE MAINT. 1
Vehicle & Machine Maint
(5@ $2,000) 136 $10.000
CAPITAL OUTLAY
--------------
70-41902-110 BUILDING COST
70-41902-200 VEHICLES AND EQUIPMENT
70-41902-202 FIXED ASSETS
i�'1.itNiJAYA!
Y
ADMINISTRATIVE`SERVICES DIVISION
SHOP DIVISION
MAINTENANCE PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
$ a
$ 0$
a
0
0
0
44,929
41,038
10,345
------------
$ 44,929
------------
$ 41,038
$
------------
10,345
137
CI
I
ADMINISTRATIVE SERVICES DIVISION
SHOP DIVISION
MAINTENANCE PROGRAM
EXPLANATION OF ACCOUNTS
70-41902-202 FIXED ASSETS
Cut off Saw/Hydraulic Hose
Crimping Machine $ 5,000
Impact Wrenches 1,020
PortableHand Held
Radio with charge 2,575
Fuel Tank 1.750
$ 10.345
I'
I
C
C
1'
138
J
DIVISION: Municipal Court
FUND: General
'• DEPARTMENT: Administrative Services
PROGRAM(S): Criminal Case
GOAL: TO PROVIDE A FORUM FOR THE FAIR AND PROMPT RESOLUTION OF
ALL CRIMINAL CASES.
OBJECTIVE: To provide expeditious adjudication of all criminal cases
'• filed with the court.
STRATEGIES:
a) To enter guilty findings on those people who fail to appear
' for trial instead of issuing arrest warrants.
b) To obtain the Judge "s signature on all trial dispositions
within two (2) days after the trial date so the paperwork
can be processed through the Court system.
' c) To set no more than seventy-five (75) trials per week in
order to cut down by 50% the number of resets.
I
L
U
I
H
C
L
I
139
I
I
DIVISION: Municipal Court
FUND: General
DEPARTMENT: Administrative Services
PROGRAM(S): Criminal Case
GOAL: TO REDUCE THE AMOUNT OF FINES OWED TO THE CITY.
OBJECTIVE: To coordinate our efforts with the Finance Division to '
reduce delinquent fines.
STRATEGIES:
a) To enter into the computer 100% of criminal summonses issued
by the Finance Division within seven (7) working days of
the riling date.
b) To prepare a report to the Administrative Services Director
as to the responses received on the criminal summonses within
ten (10) working days after the last court date on the summo-
nses.
c) To issue warrants on Failure to Appear on Criminal Summons
on a monthly basis.
H
I
I
I1
I
U
140 1
I
I.
ADNIR[STRATIVE SERVICES DEPARTMENT
MUNICIPAL COURT- DIVISION
CRIMINAL CASE PROGRAM
BUDGETED ESTIMATED BUDGETED
PERSONNEL SALARIES 1986 1986 1987
1 01-42001-001 SALARIES AND WAGES E 21,207 8 34,145 Y 38,539
01-42001-004 EXTRA SERVICES 754 0 0
' 01-42001-005 OVERTIME 0 0 624
01-42001-007 LESS REVENUE SHARING (6,984) 0 0
01-42001-019 INSURANCE - LIFE 88 126 174
I
01-42001-066 INSURANCE - HEALTH 1,387 1,759 2,298
01-42001-068 PENSION CONTRIBUTION 522 739 1,695
01-42001-069 INSURANCE - PERSONAL LIABILITY 54 0 0
01-42001-072 SOCIAL SECURITY TAXES 1,516 2,637 2,800
------------ ----------
TOTAL PERSONNEL SALARIES 18,544 39,406 46,130
------------ ------------ ------------
' MATERIALS AND SUPPLIES
01-42001-009 OFFICE SUPPLIES A PRINTING 1,731 1,673 1,430
01-42DO1-010 MINOR EQUIPMENT 1,588 304 472
------------ -----------
TOTAL MATERIALS AND SUPPLIES 3,319 1,977 1,902
------------ ----------- ------------
CONTRACTUAL SERVICE
01-42001-044 PUBLICATIONS AND DOES 120 163 60
01-42001-048 TRAVEL AND TRAINING 728 283 1,275
' 01-42001-051 PROFESSIONAL SERVICES 0 0 0
01-42001-100 MISCELLANEOUS EXPENSE 50 0 50
II
-------------------- ------
' TOTAL CONTRACTUAL SERVICE 898 446 1,385
MAINTENANCE
' 01-42001-081 OFFICE MACHINE MAINTENANCE 90 90 95
01-42001-083 VEHICLE A MACHINE MAINTENANCE 0 0 0
------------ ------------------------
' TOTAL MAINTENANCE --- --90- ---------90- ---------95-
CAPITAL - MISCELLANEOUS
01-42001-202 FIXED ASSETS 1,100 0 0
------------ ------------------------
' TOTAL CAPITAL - MISCELLANEOUS 1,100 0 0
--------- -- - --
TOTAL CRIMINAL CASES $ 23,951 3 41,919 3 49,512
---------- ----------- -----------
------------ ------------ ------------
1
141
I
I
ADMINISTRATIVE SERVICES DEPARTMENT
MUNICIPAL COURT DIVISION
CRIMINAL CASE PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
Emnlovees 1987
Municipal Court Clerk .98 $ 15,489
Deputy Court Clerk 1.92 23.(15 j(
2.90 $ 38.539
Overtime S 624 '
EXPLANATION OF ACCOUNTS
01-42001-009 OFFICE Ut-'TFS& PRINTING
Copies $ 433
Warrants 99
Bond Cards 73
Memorandums 324
Data Binder 133
Hanging Files 42
Public Defense Forms 41
Miscellaneous 285
$ 1.430 1
01-42001-010 MINOR EQUIPMENT
Desk Trays $ 43
Bulletin Board 82
Electric Stapler 100
Chair Mat 50
Desk Pad 17
Typewriter Stand 180
$ 472
01-42001-048 TRAVEL & TRAINING ,
4 Court Clerk Certification Work Shops $ 1,000
Annual Clerks Meetings 275
$ 1,275
I
I
142 1
L
I
I
I
I
I
I
L
I
I
I
I
I
I
DIVISION: Municipal Court
FUND: General
DEPARTMENT: Administrative Services
PROGRAM(S): Probation and Fine Collection
GOAL: TO PROVIDE EFFECTIVE PROBATION SERVICES FOR MUNICIPAL COURT.
OBJECTIVE: To provide adequate and appropriate supervision of defendants
placed on probation (completion of public services, restit-
ution for victins, etc.).
STRATEGIES:
a) To set up filing system within two (2) months to monitor
those ordered to pay restitution.
b) To set up filing system within two (2) months to monitor
those ordered to perform public service.
c) To set up filing system within two (2) months to monitor
those serving jail time.
d) To devise a system to monitor all DWI's to see that all
requirements are fulfilled.
e) To devise a system to be executed within four (4) ninths
that allows paperwork to flow snnothly through the probation
system to assure monitoring of 100% of the cases that have
probation requirements.
OBJECTIVE: To take appropriate action on those who violate probation
rules.
STRATEGffi:
a) To take the following action within one (1) week of probation
violation and/or notification:
1. To notify the defendant by mail of non-compliance and
advise of penalty ((XGC requirements);
2. To issue criminal summons and schedule tearing date for
non-compliance (fines and probation condition);
3. To issue commitment for Court -ordered jail time;
4. To issue Arrest Warrant for Failure to Appear on Criminal
Summons hearings;
5. To issue Warrant for non-compliance of Criminal Summons
tearing.
1/2
ADHINISTRATIYE SERVICES DBP,ARTHENT
MUNICIPAL COURT ➢IVISION
PROBATION AND FIRE COLLECTION PROGRAM
PERSONNEL SALARIES
------------------
01-42002-001 SALARIES AND WAGES
01-42002-004 EXTRA SERVICES
01-42002-005 OVERTIME
01-42002-019 INSURANCE - LIFE
01-42002-066 INSURANCE - HEALTH
01-42002-068 PENSION CONTRIBUTION
01-42002-069 INSURANCE - PERSONAL LIABILITY
01-42002-072 SOCIAL SECURITY TAXES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
01-42002-009 OFFICE SUPPLIES & PRINTING
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-42002-044 PUBLICATIONS AND DUES
01-42002-048 TRAVEL AND TRAINING
01-42002-041 UNIFORMS
01-42002-051 PROFESSIONAL SERVICES
01-42002-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-42002-083 VEHICLE & MACHINE MAINTENANCE
TOTAL MAINTENANCE
TOTAL PROBATION AND FINE COLLECTION
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
------------
S 5,074
------------
$ 7,381
------------
8 13,898
26
0
0
0
0
200
24
44
60
292
527
1,033
11
22
834
176
0
0
363
693
1,010
------------
5,966
------------
8,67
------------
17,035
134 231 148
------------ ------------ ------------
134 231 148
------------ ------------ ------------
0
0
75
703
837
1,000
0
0
425
750
0
0
0
0
50
------
1,453
------
------------
837
------------
------------
1,550
------------
800
6
0
------------
-----------
------------
800
6
0
------------
------------
------------
$ 8,353
$ 9,741
E 18,733
-144
4
ADMINISTRATIVE SERVICES DEPARTMENT
MUNICIPAL COURT DIVISION
PROBATION & FINE COLLECTION PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
iplovees 1987
Court Services Officer 1 $ 13.898
Overtime $ 200
E NATION OF ACCOUNTS
01-42002-044 PUBLICATIONS & DUES
Arkansas Law Enforcement $ 25
American Parole & Probation 25
Arkansas Adult Parole & Probation 25
$ 75
01-42002-048 TRAVEL TRAINING
Training Seminar $ 1,000
I
I
DIVISION: Municipal Court t
FUND: General
DEPARTMENT: Administrative Services
PROGRAM(S): Small Claims and Civil Case
GOAL. TO PROVIDE AN EFFECTIVE SMALL CLAIMS/CIVIL COURT TO SERVE
THE NEEDS OF WASHINGTON COUNTY.
OBJECTIVE: To provide expeditious adjudication of all Civil and Small
Claims cases filed with the court.
STRATEGIES:
a) To hire two (2) additional clerks and have them trained
by July 1, 1987 when Amendment 64 goes into effect.
b) To order office furniture by January 15 to ensure delivery
by July 1, 1987.
c) To complete rerrdeling of offices by May 1, 1987.
d) To study the current filing process with the Judge to see
if there is a more efficient way to process cases.
OBJECTIVE: To assist the Data Processing Supervisor
of the new computer system into the
Municipal Court.
G STRATEIES:
a) To review computer packages with Data Pro
b) To implement computer program selected
system flaws by the end of the year.
in the integration
operations of the
3essing Supervisor.
and work out all
OBJECTIVE: To investigate the possibility of implementing a municipal
filing fee on all Small Claims actions.
TEGIE STRAS:
a) CHANGED: WILL BE CONTROLLED BY STATE LEGISLATURE.
I I
I
I
1l
I
I
146 I
ADUINISTRATIVR SERVICES DEPARTMENT
MUNICIPAL COURT DIVISION
SMALL CLAIMS & CIVIL CASE PROGRAM
PERSONNEL SALARIES
------------------
01-42003-001 SALARIES AND WAGES
01-42003-004 EXTRA SERVICES
01-42003-005 OVERTIME
01-42003-007 LESS REVENUE SHARING
01-42003-019 INSURANCE - LIFE
01-42003-066 INSURANCE - HEALTH
01-42003-068 PENSION CONTRIBUTION
01-42003-069 INSURANCE - PERSONAL LIABILITY
01-42003-072 SOCIAL SECURITY TAXES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
01-42003-009 OFFICE SUPPLIES & PRINTING
01-42003-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-42003-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-42003-081 OFFICE MACHINE MAINTENANCE
TOTAL MAINTENANCE
BUDGETED
ESTIMATED
BUDGETE➢
1986
1986
1987
------------
3 4,965
------------
$ 7,309
------------
1 29,367
59
0
0
0
0
741
0
0
0
23
45
146
277
520
2,165
229
511
822
15
0
0
355
711
2,100
------------
5,923
------------
9,096
------------
35,341
871
512
1,138
0
0
1,674
------------
871
------------
512
------------
2,612
25
0
25
------------
25
------------
------------
0
------------
------------
25
------------
90
45
285
------------
90
------------
------------
45
------------
------------
285
------------
CAPITAL
01-42003-202 FIXED ASSETS 0
------------
TOTAL CAPITAL 0
------------
TOTAL SMALL CLAIMS & CIVIL CASES $ 6,909 $
------------
------------
0 5,600
----0-
------5,600
9,653
$ 44,063
------
------------
------
------------
147
ADMINISTRATIVE SERVICES DEPARTMENT
MUNICIPAL COURT DIVISION
SMALL CLAIMS & CIVIL CASE PROGRAM '
PERSONNEL SCHEDULE
Number of 1987 Budgeted
Emalovees 1987
Municipal Court Clerk .02 $ 316
Deputy Court Clerk 1.08 14,531
*Additional Deputy Court Clerk 2.00 14.520
3.10 $ 29.367
Overtire $ 741
EXPLANATION OF ACCOUNTS
01-42003-010 MINOR EQUIPMENT
Typewriter Stand (3) $ 540
Calculator (2) 320
Chair Mat (2) 100
Desk Pad (2) 34
Terminal Stand (1) 140
Desk Chair (2) 540
$ 1.674
01-42003-202 FIXED ASSETS
Desk (2) $ 2,000
Computer (1) 950
Typewriter (2) 1,850
File Cabinet (1) 800
$ 5.600 '
* TO BE HIRED IN MAY OF 1987
Ii
I.
148
I
1
ADMINISTRATIVE SERVICES DEPARTMENT
MUNICIPAL COURT DIVISION
PUBLIC SERVICE WORK PROGRAM
BUDGETED ESTIMATED BUDGETED
PERSONNEL 1986 1986 1987
--------- ------------ ------------------------
' 01-42004-001 SALARIES AND WAGES Y 3,360 f 1,750 S 2,728
01-42004-072 SOCIAL SECURITY TAXES 240 125 195
---------- ----------- -----------
' TOTAL PERSONNEL 3,600 1,875 2,923
• MATERIALS AND SUPPLIES
---------------------
01-42004-008 SHOP SUPPLIES 336 0 0
01-42004-010 MINOR EQUIPMENT 29 0 995
------------ ------------ ------------
' TOTAL MATERIALS AND SUPPLIES 365 0 995
' 01-42004-058 LEASE EXPENSE 50 0 0
01-42004-067 INSURANCE - SELF 800 0 800
01-42004-100 MISCELLANEOUS 50 0 50
' --------900 ----------a ---- 850
----------- ----------- ------------
' MAINTENANCE
01-42204-161 MAINTENANCE SMALL EQUIPMENT 800 15 150
' TOTAL MAINTENANCE 800 15 150
------------ ------------ ------------
' GRAND TOTAL $ 5,665 $ 1,890 $ 4,918
-L
I
ADMINISTRATIVE SERVICES DEPARTMENT
MUNICIPAL COURT DIVISION '
PUBLIC SERVICE WORK PRCGRAM
EXPLANATION OF ACCOUNTS
01-42004-001 SALARIES & WAGES ,
Supervisors for work crews $ 2..728
01-42004-010 MINOR E4J(JIPMENT
Rash Mower $ 440
Gas Weed Eater 350
Heavy Duty Brooms (2@ $15) 30
Post Hole Digger 50
Safety Goggles (2@ $20) 40
First Aid Kit 35
Miscellaneous 50
$ 995
01-42004-161 MAINTENANCE OF EQUIPMENT
Maintenance of minor equipment $ 150
$ 150
1
1
i
150
ADMINISTRATIVE SERVICES DSPARTNENT
MISCELLANEOUS DIVISION
MISCELLANEOUS PROGRAM
PERSONNEL
01-46600-068 PENSION CONTRIBUTION $
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
01-46600-010 MINOR EQUIPMENT
TOTAL MATERIALS & SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-46600-313 T BILL HANDLING FEES
01-46600-417 SHULER TOWN GRANT/CONTRACT LA80
01-46600-043 MUSIC FESTIVAL
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-46600-136 TOWER MAINTENANCE & UPKEEP
TOTAL MAINTENKNCE
TRANSFER
01-46606-140 TRANSFER TO REPLACEMENT FUND
01-46600-152 TRANSFER TO AIRPORT FUND
01-46600-155 LEASE EXPENSE - CITY HOSPITAL
01-46600-164 TRANSFER TO ADV. & PROMOTION
01-46600-190 TRANS. TO C. E. N. S.
01-46600-400 TRANSFER CITT HALL RENOVATION
01-46600-420 TRANSFER TO ARTS CENTER
01-46600-421 TRANSFER TO PUBLIC WORKS
TOTAL TRANSFER
CAPITAL
BUDGETED ESTIMATED BUDGETED
1986 1986 1981
5,000 E 5,000 5,000
5,000 5,000 5,000
------------------ -----------
1,500 700 0
------ ------------ -----------
1,500 100 0
300
ISO
300
2,500
0
0
0
5,500
0
------
2,800
------
------------ ------------
5,650
------------ ------------
300
5,440 3,500 6,000
5,440 3,500 6,000
------------------ ------------
107, 993
107,993
107,993
188,590
70,000
50,000
273,121
302,602
294,706
60,000
60,000
145,000
50,421
50,421
45,688
330,377
330,377
0
109,248
1,148, 041
281,000
445,202
445,202
------------
150,000
------------
----------
1,564,952
2,514,636
1,074,387
01-46600-202 FIXED ASSETS
20,000
22,000
0
TOTAL CAPITAL
------------
20,000
------------
------------
22,000
------------
-----------
0
-----------
TOTAL MISCELLANEOUS
$ 1,599,592
$ 2,551,486
$ 1,085,687
151
I
I
ADMINISTRATIVE SERVICES DEPARTMENT
MISCELLANEOUS DIVISION
MISCELLANEOUS PROGRAM '
EXPLANATION OF ACCOUNTS
01-46600-068 PENSION CONTRIBUTION '
This reflects 1/3 of General
Fund's share of the
deficiency in the General
Pension Plan. This is the
third of three payments. $ 5.000
01-46600-136 TOWER MAINTENANCE & UPKEEP
Items for the communication system tower
Utilities $ 400
Lighting Maintenance 2,000
Generator Maintenance 1,040
Insurance 2.560
$ 6.000
01-46600-140 TRANSFER TO REPLACEMENT FUND
Reflects amount set aside for capital
purchases by the General Fund. $107.993
01-4660-155 CITY HOSPITAL LEASE
10% of estimated 1987 Sales Tax to
fund new construction of the ,
City Hospital $314.706
01-46600-190 TRANSFER TO C.E.M.S.
City's Contribution for operating exp. $ 45.688
01-46600-420 TRANSFER TO ARTS CENTER FUND ,
Amount to cover required debt service
on the Arts Center Bond issue. $281.000 ,
01-46600-421 TRANSFER TO PUBLIC WORKS
Annunt needed to fund 1987 projects $264.706 '
I
152 '
I>
• • c
1
I,.
a
' m
n
MJ
Y
3
O
1a.
a
a
O
Q
v
C
r
O
•
I1
153 •
I
I
PUBLIC SAFETY DEPARTMENT
1986 ESTIMATED VS. 1987 PROPOSED BUDGET
Budget Proposals: The 1987 proposed budget for the Public Safety
Department is $4,045,546 - an increase of $56,131 over 1986 estimated
expenditures. A comparison of Public Safety's 1987 proposed recommend-
ations with its 1986 estimated expenditures is presented below.
Personnel Salaries
Materials and Supplies
Contractual Services
Maintenance
Depreciation
Debt Service
Capital
TOTAL
1986
ESTIMATED
EXPENDITURES
$ 2,741,588
70,767
218,167
132,323
0
826,570
$-_3_989,415
1987
PROPOSED
EXPENDITURES
$ 3,166,282
77,780
297,273
223,426
0
280,785
$ 4,045,546
I
I
I
DIFFERENCE ,
$ 424,694
7,013
79,106
91,103
0
(545,785)
$-----56_131
I
I
'I
I
I
I
I
I
I
I •I
I
154 '
PUBLIC SAFETY DEPARTMENT
1986 BUDGETED VS. 1987 PROPOSED BUDGET
Budget Proposals: Public Safety Department is composed of Police, Fire,
Hydrant Charges, Inspection, and Animal Control. The 1987 proposed
budget for this department is $4,045,546 - a decrease of $74,654 under
1986 budgeted expenditures. A comparison of Public Safety's 1987 budget
recommendations with its 1986 budgeted expenditures is presented below.
I
I
Il
I
I
I
L
I
I
Personnel Salaries
Materials and Supplies
Contractual Services
Maintenance
Depreciation
Debt Service
Capital
TOTAL
1986
BUDGETED
EXPENDITURES
$ 2,707,871
75,595
273,636
142,485
0
0
920,613
$ 4,120,200
1987
PROPOSED
EXPENDITURES
$ 3,166,282
77,780
297,273
223,426
0
0
280,785
$ 4,045,546
DIFFERENCE
$ - 45B,411
2,185
23,637
80,941
0
0
(639,828)
$ (74,654
155
II
Li
PUBLIC SAFETY DEPARTMENT
PROGRAM SUMMARY
Program Program 1986 1986 1987
Number Name Budgeted Estimated Budgeted
--------------------------------------------------------------------
PUBLIC SAFETY DIRECTOR DIVISION
2600 Public Safety Director $ 74,952 $ 64,945 $ 58,000
2601 City Safety 0 0 13,473
---------- ---------- ----------
TOTAL PUBLIC SAFETY DIRECTOR
DIVISION 74,952 64,945 71,473
---------- ---------- ----------
ANIMAL CONTROL DIVISION
2701 Patrol/Emergency Response 64,524 57,110 63,288
2702 Animal Shelter 115,554 39,367 115,247
------------------------------
TOTAL ANIMAL CONTROL DIVISION 180,078 96,477 178,535
---------- ---------- ----------
INSPECTION DIVISION
2801 Permits 21,688 21,517 26,002
2802 Inspections 114,850 108,149 98,838
2803 Violations 29,661 26,93338,647
------------------------------
TOTAL INSPECTION DIVISION 166,199 158,599 163,487
---------- ---------- ----------
POLICE DIVISION
2900 Support Services 566,598 611,603 367,800
2901 Crime Prevention/Training 18,765 18,755 38,659
2902 Jail 99,050 97,267 111,947
2903 Central Dispatch 108,597 101,597 195,286
2904 Patrol/Warrant Service 981,192 923,354 1,215,036
2905 Investigation Services 121,338 116,337 143,044
------------------------------
TOTAL POLICE DIVISION 1,895,540 1,868,913 2,071,772
------------------------------
FIRE DIVISION
3001 Prevention 70,708 67,760 65,132
3002 Operations 1,680,044 1,702,551 1,434,392
3003 Training 30,679 8,170 45,755
---------- ---------- ----------
TOTAL FIRE DIVISION 1,781,431 1,778,481 1,545,279
---------- ---------- ----------
HYDRANT CHARGES DIVISION
6700 Hydrant Charges 22,000 22,000 15,000
---------- ---------- ----------
TOTAL HYDRANT CHARGES DIVISION 22,000 2200015000
------------------------------
TOTAL PUBLIC SAFETY DEPARTMENT $4,120,200 $3,989,415 $4,045,546
DEPARTMENT: PUBLIC SAFETY
PERSONNEL SUMMARY
I
I
1
I
TITLE
Public Safety Director
Police Chief
Fire Chief
Assistant Police Chief
Inspector Superintendent
Assistant Fire Chief
Police Captain
Police Lieutenant
Fire Training Officer
Fire Marshall
Fire Captain
Police Sergeant
Assistant Fire Marshall
Fire Inspector
City Codes Inspector
Fire Lieutenant
Animal Control Supervisor
Dispatch Supervisor
Police Officer
Firefighter
Administrative Assistant
Dispatcher
Secretary
Dispatch/Typist
Property & Sign Inspector
Civilian Para -professional
Jailer
Animal Control Officer
Clerk Matron
Clerk Typist
Police Telephone Operator
Laborer
Custodian
Kennel Master
Cook
Public Safety Aide
TOTAL
1986
1987
EMPLOYEES
EMPLOYEES
-
- ---- ------
1.00
-----------
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
5.00
5.00
1.00
1.00
1.00
1.00
3.00
3.00
6.00
6.00
0.00
1.00
1.00
0.00
2.00
2.00
8.00
9.00
0.00
1.00
0.00
1.00
36.00
36.00
37.00
37.00
0.50
0.00
4.00
7.28
2.00
3.00
0.00
1.60
1.00
1.00
1.00
0.00
0.00
1.00
2.00
1.00
3.00
3.12
3.00
3.00
1.00
0.00
1.00
0.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
0.50
128.5
-----------
-----------
134.5
-----------
-----------
157
PUBLIC SAFETY DEPARTMENT GENERAL FUND
PUBL[C SAFETY DIRECTOR DIVISION
PUBLIC SAFETY DIRECTOR PROGRAM
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SALARIES
1986
1986
1987
------------------
01-42600-001 SALARIES AND WAGES
------------
8 48,500
------------
$ 42,278
------------
4 45,852
01-42600-019 INSURANCE - LIFE
144
98
85
01-42600-066 INSURANCE - HEALTH
1,552
1,276
930
01-42600-068 PENSION CONTRIBUTION
2,910
2,229
2,333
01-42600-072 SOCIAL SECURITY TAXES
3,611
3,153
3,174
TOTAL PERSONNEL SALARIES
------------
56,717
------------
49,034
------------
52,374
MATERIALS AND SUPPLIES
----------------------
01-42600-009 OFFICE. SUPPLIES A PRINTING 790 754 800
01-42600-010 MINOR EQUIPMENT 1,100 1,100 800
------------ ------------ ------------
TOTAL MATERIALS AND SUPPLIES 1,890 1,854 1,600
CONTRACTUAL SERVICE
-------------------
01-42600-044 PUBLICATIONS 00 DUES
500
289
300
01-42600-048 TRAVEL AND TRAINING
775
400
1,200
01-42600-065 INSURANCE -VEHICLES & BUILD
270
90
110
01-42600-067 INSURANCE - SELF
Q
0
300
01-42600-100 MISCELLANEOUS EXPENSE
300
267
500
TOTAL CONTRACTUAL SERVICE
-----------
1,845
------------
1,066
----------
2,410
MAINTENANCE
01-42600-081 OFFICE MACHINE MAINTENANCE
01-42600-082 RADIO MAINTENANCE
01-42600-083 VEHICLE & MACHINE MAINT
TOTAL MAINTENANCE
CAPITAL
01-42600-200 VEHICLES & EQUIPMENT
TOTAL CAPITAL
TOTAL PUBLIC SAFETY DIRECTOR
Q
0
50
0
0
425
1,500
------------
575
1,141
1,500
------------
------------ ------------
575
------------ ------------
1,616
13,000 12,416 0
------------ ------------ -----------
13,000 12,416 0
------------ ------------ -----------
Y 74,952 3 64,945 E 58,000
158
PUBLIC SAFETY DEPARTMENT
PUBLIC SAFETY DIRECTOR DIVISION
PUBLIC SAFETY DIRECTOR PROGRAM
Public Safety Director
Public Safety Aide
Contingency
PERSONNEL SCHEDU ,E
Number of 1987
Employees
.90
.25
1.15
EXPLANATION OF ACCOUNTS
01-42600-009 OFFICE SUPPLIES & PRINTING
Copies
Miscellaneous
01-42600-044
International Association of
Chiefs of Police $ 40
International Association of
Fire Chiefs 60
Association of Police Communication
Officers 80
National Fire Protection Association 70
Arkansas Chapter - SBCCI 20
Miscellaneous 30
$ 300
01-42600-048 TRAVEL & TRAINING
Arkansas Municipal League - 2 $ 575
Miscellaneous 625
$ 1.200
I.
159
I
n
DIVISION: Public Safety Director
FLND: General
DEPARTMENT: Public Safety
PROGRPM(S): City Safety
GOAL: TO FOSTER AN ACCIDENT PREVENTION PROGRAM. '
OBJECTIVE: To promote a program of Accident Prevention Committees
and to promote safety training for employees.
STRATEGIES:
a) To assist the Accident Prevention Committee program by attending
a few of the meetings during the year. Make sure the committees
do investigate all employee accidents.
b) To promote safety training by sponsoring and assisting safety
training for employees throughout the year.
GOAL: TO TRAIN ALL EMPLOYEES IN CPR.
OBJECTIVE: To train certain employees as CPR instructors and to conduct
classes to train all employees in CPR.
STRATEGIES:
a) To get all instructors certified so they may teach CPR classes
an their own.
b) To provide support to our instructors by making monitors
and mannequins available.
GOAL: TO DEVFIOP AN INCENTIVE PROGRAM AMONG EMPLOYEES TO PROMOTE
SAFETY.
OBJECTIVE: To create a desire in employees to work in a safe manner
by using a reward or recognition program.
STRATEGIES:
a) To meet with Department Directors and determine what safety
goals should be attained and what recognition means would
be most appropriate or what reward could best be used.
Ti
H
I
j. f
PUBLIC SAFETY DEPARTMENT GENERAL FUND
PUBLIC SAFETY DIRECTOR DIVISION
. , CITY SAFETY PROGRAM
BUDGETED ESTIMATED BUDGETED
• • PERSONNEL SALARIES 1986 1986 1987
------------------
01-42601-001 SALARIES AND WAGES $ 0 S 0 $ 8,872
' 01-42601-019 INSURANCE - LIFE 0 0 11
01-42601-066 INSURANCE - HEALTH 0 0 104
01-42601-068 PENSION CONTRIBUTION 0 0 260
01-42601-072 SOCIAL SECURITY TAXES 0 0 320
TOTAL PERSONNEL SALARIES . - 0 0 9,567
-------------------------------------
MATERIALS AND SUPPLIES
----------------------
01-42601-009 OFFICE SUPPLIES & PRINTING 0 0 186
01-42601-010 MINOR EQUIPMENT 0 0 500
TOTAL MATERIALS AND SUPPLIES 0 0 686
------------ ------------ ------------
I. CONTRACTUAL SERVICE
01-42601-044 PUBLICATIONS AND DOES 0 0 310
' 01-42601-048 TRAVEL AND TRAINING 0 0 500
01-42601- CPR EQUIPMENT RENTAL 0 0 810
01-42601- SAFETY INCENTIVE 0 0 1,000
' 01-42601-100 MISCELLANEOUS EXPENSE 0 0 100
TOTAL CONTRACTUAL SERVICE - 0 0 2,720
------------ ------------ ------------
' MAINTENANCE
01-42601-081 OFFICE MACHINE MAINTENANCE 0 0 500
TOTAL MAINTENANCE 0 0 500
-------------------------------------
TOTAL PUBLIC SAFETY DIRECTOR f 0 $ 0 $ 13,473
------------ ------------ ------------
161
PUBLIC SAFETY DEPARTMENT
PUBLIC SAFETY DIRECTOR DIVISION
CITY SAFETY PROGRAM
PERSONNEL
SCHEDULE
Number of 1987
Employees
Budgeted
1987
Public Safety
Director
.10
$ 4,320
Public Safety
Aide
.25
4,250
Contingency
.35
302
$ 8.872
01-42601-009
EXPLANATION OF
OFFICE SUPPLIES&
ACCOUNIS
PRINTING
Copies
$ 56
Miscellaneous
130
01-42601-010
MINOR EQUIPMENT
$ 186
Bulletin Boards
$ 100
Frans
100
Miscellaneous
300
$ 500
01-42601-044
PUBLICATIONS
& DUES
Miscellaneous
Safety Publications
$ 310
01-42601-048
TRAVEL & TRAINING
$ 500
Safety Seminars
01-42601-058
LEASE. EXPENSE
Rental of CPR
Equipment
$ 810
162
I
I
I
I
I
I
I
I
I1
DIVISION: Animal Control
FWD: General
DEPARTMENT: Public Safety
PRCIGRAM(S): Patrol/Emergency Response
GOAL: TO CONTROL TI -E ANIMAL P(PLLATION TFFDJG,I-I AN ACTIVE EFFORT
CF PROPER LICENSING OF ANIMALS IN TFE CITY OF FAYETTEVILLE.
OBJECTIVE: To actively patrol the City for animals in violation of
the City ordinances.
STRATEGIES:
a) To require Animal Control Officers to take an active interest
in animal licensing which would. reduce the number of animals
believed to be stray animals.
b) Through proper patrol and individual education of the public,
there should be at least 900 animals licensed in the City
of Fayetteville.
OBJECTIVE: To educate the public on Animal Control ordinances and
the purpose of animal control.
STRATEGIES:
a) Officers and shelter personnel to inform the public on an
individual level at every opportunity.
b) To schedule as many seminars as can be accepted by civic
groups and organizations at least every 45 days.
OBJECTIVE: To investigate all nuisance complaints and to insure the
I. peace of the general public.
STRATEGIES:
a) Officers to carefully investigate all nuisance complaints.
1 b) Barking dogs will take at least 3 visits at various times
of the day.
c) Officers will make a clear and unbiased report on approximately
75/. of reported cases.
1 OBJECTIVE: To provide a 24 hour call for citizen's emergency requests.
STRATEGIES:
' a) An officer will be on call at all times to achieve a 95/.
coverage of all emergency requests.
OBJECTIVE: To enforce the proper fines for offenses of the City or -din -
1 ances.
STRATEGIES:
a) Animal Control Officers issue a warning an the first offense
1 and a citation an the second offense.
b) Each officer is expected to issue at least 30 citations
or warnings and pick up at least 25 stray animals per month.
1
1
1 183
PUBLIC SAFETY DEPARTMENT GENERAL FUND
ANIMAL CONTROL DIVISION
PATROL/EMERGENCY SESPONSE PROGRAM
BUDGETED ESTIMATED BUDGETED
PERSONNEL SALARIES
1996
1986
1987
------------------
01-42701-001 SALARIES AND HAGS
------------
$ 26,910
------------
3 26,500
------------
8 31,075
01-42701-005 OVERTIME
0
0
7,999
01-42701-007 LESS REVENUE SHARING
(2,584)
(2,584)
0
01-42701-019 INSURANCE - LIFE
120
120
120
01-42701-066 INSURANCE-HBALTE
2068
1,068
2,067
01-42101-068 PENSION CONTRIBUTION
0
0
0
01-42701-072 SOCIAL SECURITY TAXES
1,924
1,895
2,794
TOTAL PERSONNEL SALARIES
------------
28,438
------------
------------
26,999
------------
------------
44,055
------------
MATERIALS AND SUPPLIES
----------------------
01-42701-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
2,904 2,904 3,039
------------ ------------ -----------
2,904 2,904 3,039
------------ ------------ -----------
CONTRACTUAL SERVICE
-------------------
01-42701-041 UNIFORMS AND PERSONAL EQUIPNRN
01-42701-048 TRAVEL AND TRAINING
01-42701-051 PROFESSIONAL SERVICES
01-42701-065 INSURANCE -VESICLE AND BUILDING
01-42701-067 INSURANCE - SELF
01-42701-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
1, 385
1385
1,203
2,831
2,-831
2,000
0
0
600
1,000
1,000
250
0
0
500
0
0
500
------
------------
-----------
5,216
------
5,216
------------
5,053
-----------
MAINTENANCE
01-42701-080
BUILDINGS AND GROUND MAIN?
0
0
0
01-42701-082
RADIO MAINTENANCE
180
180
575
01-42701-083
VEHICLE AND MACHINE MAINTENANC
7,864
3,405
10,466
01-42701-161
MAINTENANCE OF SMALL EQUIPMENT
0
100
100
TOTAL MAINTENANCE
8,044
------------
-----
3,685
------------
-----------
11,141
-----------
CAPITAL
01-42701-202 FIXED ASSETS
19,922
18,306
0
TOTAL CAPITAL
------------
19,922
------------
18,306
------------
0
AHIMAL CONTROL
------------
1 64,524
------------
------------
------------
$ 57,110
------------
------------
------------
E 63,288
------------
------------
164
P
' PUBLIC SAFETY DEPARTMENT
ANIMAL CONTROL DIVISION
PARTOL/EMERGENCY RESPONSE PROGRAM
' PERSONN_EL CHEDULE
• Number of 1987 Budgeted
' Employees 1987
Animal Control Supervisor 1 $ 16,800
' Animal Control Officer 1 12,450
Call Back Pay 1.825
2 $ 31074
' Overtime $ 7.999
EXPLANATION OF ACCOUNTS
• 01-42701-010 MINOR EQUIPMENT
Dog/Cat Traps (6@ $253.5) $ 1,521
Nets/fangs 589
First Aid Kits 284
• Miscellaneous Minor Equipment 645
$ 3,039
• 01-42701-041 UNIFORMS & PERSONAL EQUIPMENT
' Uniforms (15 uniforms) $ 1,013
Badges, Belts, night sticks 190
$ 1,203
• ' 01-42701-048 TRAVEL & TRAINING
• Animal Control Academies
(Certification) $ 2.000
01-42701-051 PROFESSIONAL SERVICES
tRabies Innoculations $ 600
01-42701-082 RADIO MAINTENANCE
•Motorola Contract $ 575
01-42701-083 VEHICLE & MACHINE MAINTENANCE
Motor & Transmission, Misc. Exp. $ 10.466
' 165
h
I
I
DIVISION: Animal Control
FUND: General
DEPARTMENT: Public Safety
PROGRAM(S): Animal Shelter
(3OAL: TO PROVIDE A SANITARY I -C DING FACILITY FOR STRAY ANIMALS
AND ANIMALS IN QUARANTINE AND IMPOLNDED ANIMALS.
OBJECTIVE: To ensure proper care and feeding of the animals.
STRATEGIES:
a) Shelter personnel are to feed proper rations according to
body weight and size. The requirements are one cup for
a toy dog, two cups for a small dog or cat, four cups for
a medium-sized dog, and six cups for a large dog.
b) The kennel master is to clean and sanitize the shelter daily
and make periodic checks for heavily soiled areas and runs.
OBJECTIVE: To have a dispatcher on duty at all times to take special
requests from the public and to keep accurate records
pertaining to Animal Control.
STRATEGIES:
a) The dispatcher is to contact the Animal Control Officers
on patrol by radio and notify them of any request at the
time of the call. Most calls should be answered within
an hour.
b) The dispatcher is to keep telephone and radio logs so that
response time can be measured and keep an accurate file
on reports.
OBJECTIVE: To educate the public as to the ordinances.
STRATEGIES:
a) The dispatcher and kennel master are to inform the individual
adopting an animal as to the City ordinances at the time
of the adoption. The dispatcher is to make sure the animal
is licensed at the time of adoption if the animal has reached
the required age. This should create a 10% increase in
animals licensed in the City.
OBJECTIVE: To provide the quickest and least painless method of euthan- '
asia.
STRATEGIES:
a) Each person responsible for euthanasia will be trained in
the correct method of euthanasia.
I
I
I
166 ,
PUBLIC SAFETY -DEPARTMENT GENERAL FUND
ANIMAL CONTROL DIVISION
ANIMAL SHELTER P9OGRAM
BUDGETED
PERSONNEL SALARIES
1986
------------------
01-42702-001 SALARIES AND NAGS
------------
S 31,061 $
01-42702-004
EXTRA SERVICES
0
01-42702-005
OVERTIME
0
01-42702-007
LESS REVENUE SHARING
(4,480)
01-42702-019
INSURANCE - LIFE
120
01-42702-066
INSURANCE -HEALTH
1,263
01-42702-068
PENSION CONTRIBUTION
1,864
01-42702-072
SOCIAL SECURITY TAXES
2,221
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
01-42702-009 OFFICE SUPPLIES AND PRINTING
01-42702-010 MINOR EQUIPMENT
01-42702-011 CLEANING SUPPLIES
01-42702-012 CHEMICALS
01-42702-013 DOG FOOD & SUPPLIES
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
01-42702-040 PUBLIC NOTIFICATION
01-42702-041 UNIFORMS AND PERSONAL EQUIPHEN
01-42702-054 CONTRACT SERVICES
01-42702-063 TELEPHONE EXPENSE
01-42702-064 UTILITIES
01-42702-065 INSURANCE -VEHICLE AND BUILDING
01-42102-067 INSURANCE - SELF
1411/191 i"TWJLTNF44liol:.
32,129
927
0
1,350
239
2,117
4,633
ESTIMATED BUDGETED
1986 1987
22,900 8
0
0
(4,400)
120
1,068
769
1,802
22,259
731
43
2,000
2,239
2,117
7,130
23,211
822
1,419
0
120
2,067
769
1,826
30,234
908
323
1,763
2,964
2,207
8,165
155
432
412
0
0
451
899
904
1,853
678
678
960
1,155
1,315
3,000
105
105
150
0
125
250
------------------
2,992
3,559
-----------
7,076
MAINTENANCE
01-42702-080 BUILDINGS AND GROUND NAINT 800 935 1,500
01-42702-082 RADIO MAINTENANCE 0 180 575
-----------------------------------
TOTAL MAINTENANCE - 800 1,115 2,075
167
I.
PUBLIC SAFETY DEPARTMENT GENERAL FUND
ANIMAL CONTROL DIVISION
ANIMAL SHELTER PROGRAM
BUDGETED ESTIMATED BUDGETED '
CAPITAL 1986 1986 1987
01-42702-110 BUILDING COST 75,000 5,304 67,697
------- ----------
TOTAL CAPITAL 75,000 5,304 67,697
------------ ------------ ------------
ANIMAL CONTROL E 115,554 E 39,367 8 115,247
------------------------------------
i
I.
168
I
I. PUBLIC SAFETY DEPARTMENT
ANIMAL CONTROL DIVISION
ANIMAL SHELTER PROGRAM -
' PERSONNEL SCHEDULE
I
Number of 1987 Budgeted
Emolovees 1987
Clerk Typist 1 $ 12,968
Kennel Master 1 10.243
2 $ 23,211
Overtime $ 1.419
' EXPLANATION OF ACCOUNTS
• 01-42702-010 MINOR ECIUIPMENT
Calculator $ 70
Water Hose & Nozzle 45
Sanitizen Proportioner 32
Chair 176
$ 323
'• Disinfectant $ 1,580
Miscellaneous Cleaning Supplies 130
1.710
' 01-42702-041 CONTRACT SERVICES
Security Service $ 966
Pest Control 544
I. Transportation of Rabies Specimen 343
$ 1.853
' 01-42702-080 & GROUNDS MMAINTENANCE
Mowing, Furnace Repair, etc. $ x,,500
01-42702-082 RADIO MAINTENANCE
Motorola Contract $ 575
01-42702-110 BUILDING COSTS
Incinerator & supplementary
• equipment $ 40,000
• Sewer work (Grinding pump &
Backflow valve) 5,000
Heating & Air Conditioning 10,000
Additional security lighting 500
Additional building renovation 12.197
$ 67.697
' 169
I
DIVISION: Inspection
FUND: General
DEPPRTP'ENT: Public Safety
PROGRAM(S): Permits, Inspections, and Violations
GOAL: TO CCNTINLE DEVELOPING AN INSPECTION PROGRAM SO THAT BUILDING
CODES AND ORDINANCES ARE COMPLIED WITH 100% OF THE TIME.
OBJECTIVE: To enforce Building Codes and Ordinances.
STRATEGIES:
a) To process and issue 2500 permits; make 2500 building inspect-
ions; make 2500 plumbing inspections; make 2500 electrical
inspecticns; make 900 sign inspections; and make 500 property
and housing inspections.
b) To fine tune existing inspection checklist and work with
inspectors to improve consistency.
c) To provide 26 hours of in-house training for Inspectors
and send them to code schools at least once a year.
OBJECTIVE: To improve communications with contractors and general
public.
STRATEGIES:
a) To have quarterly meetings for builders and public and present
an educational program.
b) To provide code information by giving (tract type) information
cut.
I
L
C
I
I
I
I
I
170
DIVISION: Inspection
FUND: General
DEPARTMENT: Public Safety
PROGRAM(S): Permits, Inspections, and Violations
GOAL: TO PLRCHgSE COMPUTER SYSTEM FOR •INSPECTIONS. WITH THIS
SYSTEM, DATA cQ LD BE ENTERED BY I- ND KEY OR BY A SYSTEM
THAT USES VOICE INPUT.
OBJECTIVE: To enter information conveniently and efficiently.
STRATEGIES:
a) Inspectors would carry. hand units similar to a dictaphone
for data entry.
b) Inspections and violations would be recorded as inspections
are made. The hand unit would be connected to the computer
at night and the data entered. Requests for inspections
can be called in to the computer 24 hours a day, 7 days
a week.
I
I.1
I
PUBLIC SAFETY DEPARTHENT GENERAL FUND
INSPEGTION DIVISION
PERMITS PROGRAM
PERSONNE6 SALARIES
------------------
01-42801-001 SALARIES AND WAGES f
01-42801-007 LESS REVENUE SHARING
01-42801-019 INSURANCE - LIFE
01-42801-066 INSURANCE - HEALTH
01-42601-068 PENSION CONTRIBUTION
01-42801-072 SOCIAL SECURITY TAXES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
01-42801-009 OFFICE SUPPLIES & PRINTING
01-42801-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-42801-040 PUBLIC NOTIFICATION
@1-42801-065 INSURANCR-VEHICLES A BUILDING
01-42801-067 INSURANCE -SELF
01-42801-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-42801-081 OFFICE MACHINE MAINTENANCE
01-42801-083 VEHICLES A EQUIPMENT MAINTENAN
TOTAL MAINTENANCE
INSPECTION $
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
-----------
16,871
------------
$ 18,871
------------
8 19,800
(3,217)
(3,217)
0
63
168
72
944
765
708
1,132
1028
1,188
1.349
-----------
1,388
------------
1,416
19,142
-----------
19,003
------------
------------
23r184
------------
1,178
1,308
1,450
48
24
48
------
------------
------------
1,226
------1,332-
---1,498
100
100
106
233
233
233
233
233
233
66
---------SS-
---------66
632
632
632
50
50
50
638
500
638
688
550
688
------------
------------
21,688
$ 21,517
E 26,002
172
61PUBLIC SAFETY DEPARTMENT
BUILDING INSPECTION DIVISION
PERMITS PROGRAM
PERSONNEL SCHEDULE
S.
Number of 1987 Budgeted
Employees 1987
Inspection Supervisor .46 $ 13,900
Clerk Typist .46 5.900
.92 $ 19.800
EXPLANATION OF ACCOUNTS -
01-42801-009 OFFICE SUPPLIES & PRINTING
Xerox Copies $ 408
Forms and Applications 767
Miscellaneous Supplies. 275
$ 1.450
01-42801-010 MINOR EQUIPMENT
Columner Books $ 48
X73
PUBLIC SAFETY DEPARTMENT GENERAL FUND
INSPECTION DIVISION
INSPECTION PROGRAM
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SALARIES
1986
1986
1987
------------------
01-42802-001 SALARIES AND WAGES
-----------.
$ 65,764
------------
3 65,764
------------
E 63,585
01-42802-004 EXTRA SERVICES
9,336
9,336
9,925
01-42802-007 LESS REVENUE SHARING
(8,374)
(8,374)
0
01-42802-019 INSURANCE - LIFE
226
226
242
01-42802-066 INSURANCE - HEALTH
3,497
2,500
3,140
01-42802-068 PENSION CONTRIBUTION
3,260
3,320
4,426
01-42802-072 SOCIAL SECURITY TAXES
4,702
4,707
5,274
TOTAL PERSONNEL SALARIES
78,411
------------
- --------
77,479
------------
86,592
MATERIALS AND SUPPLIES
------------
------------
01-42802-009 OFFICE SUPPLIES & PRINTING
507
478
507
01-42802-010 MINOR EQUIPMENT
349
0
349
TOTAL MATERIALS AND SUPPLIES
------------------------------------
856
------------
478
------------
856
------------
CONTRACTUAL SERVICE
01-42802-044 PUBLICATIONS AND BURS
01-42802-048 TRAVEL AND TRAINING
01-42802-065 INSURANCE -VEHICLES & BUILDING
01-42802-067 INSURANCE -SELF
01-42802-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-42802-081 OFFICE MACHINE MAINTENANCE
01-42802-082 RADIO MAINTENANCE
01-42802-083 VEHICLES A EQUIPMENT MAINTENAI
TOTAL MAINTENANCE
CAPITAL
01-42802-202 CAPITAL - FIXED ASSETS
TOTAL CAPITAL - MISCELLANEOUS
INSPECTION
594
594
594
3,850
0
4,450
233
233
233
233
233
233
66
66
66
4,976
------------
1,126
------------
5,576
------------
50
50
50
400
100
725
5,039
5,039
5,039
5,489
5,189
5,814
25,118 23,877 0
----------------------- ------------
25,118 23,877 0
------------ ------------ ------------
$ 114,850 $ 108,149 $ 98,838
I
i
1
1
1
1
1
174
PUBLIC SAFETY DEPARTMENT
INSPECTIONS DIVISION
INSPECTIONS PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
Employees 1987
Inspection Supervisor .42 $ 12,775
City Codes Inspector 1.54 37,464
Property & Sign Inspector .60 7,574
Clerk Typist .45 5 772
3.01 $ 63.585
01-42802-044
SBCCI (Membership & dues) $
160
Plumbing License & Dues,
& Electric Assoc. Dues
70
Miscellaneous Books & Periodicals
364
$
594
01-42802-048 TRAVEL & TRAINING
Ark. Plumbing School (Hot Springs) $
800
State V. I. C. A.
200
Electrician Meetings (2@ $200)
400
SBCCI School & Meetings
(Dir. of Education)
450
SBCCI Research & Ed. Conference
1,200
SBCCI School (Forrest City)
800
Electrical School for new Codes Insp. .
$
600
4.:450
01-42802-083 VEHICLE & EQUIPMENT MAINTENANCE
Major Overhaul & Regular Vehicle Maint $
5.039
175
PUBLIC SAFETY DEPARTMENT GENERAL FUND
INSPECTION DIVISION
VIOLATIONS PROGRAM
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SALARIES
1986
1986
1987
------------------
01-42803-001
SALARIES AND WAGES
------------
$ 15,294
------------
1 15,294
------------
$ 21,121
01-42803-004
EXTRA SERVICES
2,190
2,190
2,965
01-42803-007
LESS REVENUE SHARING
(2,377)
(2,377)
0
01-42803-019
INSURANCE - LIFE
50
50
83
01-42803-066
INSURANCE - HEALTH
739
739
1.044
01-42803-068
PENSION CONTRIBUTION
918
946
1.444
01-42803-072
SOCIAL SECURITY TAXES
1,094
1,094
1,720
TOTAL PERSONNEL SALARIES
------------
1,7,908
------------
------------
17,936
------------
------------
28,377
------------
MATERIALS AND SUPPLIES
----------------------
01-42803-009 OFFICE SUPPLIES A PRINTING
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-42803-040 PUBLIC NOTIFICATION
01-42803-054 CONTRACT SERVICES
01-42803-065 INSOHdtlCE-9HHICLBS & BUILDING
01-42803-067 INSURANCE -SELF
01-42803-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
921 713 713
------------ ------------ -----------
921 713 713
100
100
104
9,000
9,000
7,000
234
234
234
234
234
234
66
66
66
------ ------------
9,634
-----------
9,634
7,634
01-42803-081
OFFICE MACHINE MAINTENANCE
50
50
50
01-42803-082
RADIO MAINTENANCE
0
0
725
01-42803-083
VEHICLES A EQUIPMENT MAINTENAN
1,148
600
1,148
TOTAL MAINTENANCE
------------
1,198
------------
650
------------
1,923
INSPECTION
$
------------
29,661
------------
------------
------------
$ 28,933
------------
-----------
------------
$ 38,647
------------
------------
176
PUBLIC SAFETY DEPARTMENT
INSPECTIONS DIVISION
VIOLATIONS PROGRAM
MEL SC_i 'DILF.
Number of 1987 Budgeted
Inspection Supervisor .12 $ 3,626
City Codes Inspector .46 11,291
Property/Sign Inspector .40 5,050
Clerk Typist .09 1.154
WJWMI
01-42803-009
Xerox Copies $ 442
Miscellaneous Supplies 271
$ 713
01-42803-054 CONTRACT SERVICES
Clean-up & Demolition of
Condemned Property $ 7.000
�. 7 7
DIVISION: Police
FLND: General
DEPARTMENT: Public Safety
PROGRAM(S): Support Services
GOAL: TO DEVE7_OP AND MIAINTAIN A SMOOTH AND EFFICIENT SEAPORT SERVICES
DIVISION.
OBJECTIVE: To computerize as much of the daily police operation as
possible on the new Public Safety computer system. Contin-
ually cross -train clerical personnel so all job functions
can be continued smoothly even in the absence of the primary
individual.
STRATEGIES:
a) Occasionally switch clerical personnel from one job function
to another so each employee will understand all job duties
of their peers.
b) To start the training, in relation to the new computer system
at the soonest possible date.
1
I..
1
PUBLIC SAFETY DEP,ARTNEUT GENERAL FUND
I. POLICE DIVISION
SUPPORT SERVICES PROGRAM
iBUDGETED ESTIMATED BUDGETED
PERSONNEL SALARIES 1986 1986 1987
01-42900-001 SALARIES AND WAGES 3 97,641 $ 186,067 $ 85,139
01-42900-003 NON -UNIFORMED PERSONNEL 105,713 95,713 116,871
01-42900-005 OVERTIME 0 0 896
'
01-42900-007 LESS REVENUE SHARING (15,645) (15,645) 0
01-42900-016 OVERTIME NON -UNIFORM PERSONNEL 0 0 1,317
01-42900-019 INSURANCE - LIFE 696 696 804
I 01-42900-066 INSURANCE -. HEALTH 9,499 9,499 10,858
01-42900-068 PENSION CONTRIBUTION 8,686 8,686 8,061
01-42900-069 INSURANCE -PERSONAL LIABILITY 5,311 5,311 6,191
I. 01-42900-072 SOCIAL SECURITY TAXIS 7,558 6,844 8,307
TOTAL PERSONNEL SALARIES 219,459 297,171 238,444
------ ------------
MATERIALS AND SUPPLIES
----------------------
01-42900-009 OFFICE SUPPLIES & PRINTING 7,396 7,396 12,940
' 01-42900-010 MINOR EQUIPMENT 3,843 3,843 4,333
01-42900-011 CLEANING SUPPLIES .2,585 2,585 2,965
01-42900-012 CHEMICALS 322 322 • 322
TOTAL MATERIALS AND SUPPLIES 14,146 14,146 20,560
CONTRACTUAL SERVICE
01-42900-040 PUBLIC NOTIFICATION 330 245 269
01-42900-041 UNIFORMS A PERSONAL EQUIPMENT 1,403 1,049 1,833
01-42900-044 PUBLICATIONS AND DUES 920 845 850
' 01-42900-048 TRAVEL AND TRAINING 518 518 1,670
01-42900-049 POSTAGE . 95 95 414
01-42900-051 PROFESSIONAL SERVICES 250 250 250
01-42900-054 CONTRACT SERVICES 0 0 2,113
01-42900-059 EMPLOYEE RECOGNITION 5,000 0 5,500
01-42900-063 TELEPHONE EXPENSE 22,823 20,832 22,823
01-42900-064 UTILITIES 25,221 27,639 30,940
' 01-42900-065 INSURANCE-VE9ICLIS & BUILDING 8,485 6,485 4,825
01-42900-067 INSURANCE -SELF 10,000 1200 11,250
01-42900-100 MISCELLANEOUS EXPENSE 250 210 250
------------ ------------ ------------
TOTAL CONTRACTUAL SERVICE 75,295 59,368 82,987
------------ ------------ ------------
I:. . . . 179
PUEL[C SAFETY DEPARTMENT GENERAL FUND
POLICE DIVISION
SUPPORT SERVICES PROGRAM
BUDGETED
ESTIMATED
BUDGETED
MAINTENANCE
1986
1986
1987
-----------
01-42900-080
BUILDINGS & GROUND MAINT.
------------
3,921
------------
3,921
------------
4,066
01-42900-081
OFFICE MACHINE MAINTENANCE
535
535
695
01-42900-082
RADIO MAINTENANCE
254
254
579
01-42900-083
VEHICLE A MACHINE MAINT
2,553
1,140
3,194
01-42900-161
SMALL EQUIPMENT MAINTENANCE
500
380
500
TOTAL MAINTENANCE
------------
T,763
------------
6,230
------------
9,034
CAPITAL - MISCELLANEOUS
-----------------------
01-42900-110 BUILDING COST
01-42900-202 FIXED ASSETS
TOTAL CAPITAL - MISCELLANEOUS
POLICE
38,000
38,000
0
211,935
------------
196,688
16775
249,935
------------
234,688
------------
16,775
------------
8 566,598
------------
$ 611,603
------------
$ 367,800
i'o
I. PUBLIC SAFETY DEPARTMENT
• POLICE DIVISION
• SUPPORT SERVICES PROGRAM
PERSONNEL SCHEDI. ULE
Number of 1987 Budgeted
Emnlovees 1987
' Uniformed
Chief of Police 1 $ 33,508
Assistant Chief of Police 1 28,685
Lieutenant .60 15,213
Retirement Sick Leave 7.733
' 2.60 • $ 85.139
Overtime $ 896
' Non_Uniformed
Secretary 2 $ 30,075
' Clerk Typist 1 11,109_
Clerk Matron 3 40,515
Dispatch/Typist 1.6 19,589
Custodian 1 11,109
' Part -Time 4,477
8.6 $116.871
' Overtime $ 1.317
EXPLANATION OF ACCOUNTS
01-42900-009 OFFICE SUPPLIES & PRINTING
I. Xerox Rental $ 5,760
Misc. Supplies 5,367
Misc. Printing 1.813
$12.940
01-42900-010 MINOR. EQUIPMENT
F.armi.kes (2@ $390) $ 780
I. Portable Partitions (2@ $255) 765
Cabinets - Storage - Metal(2@ $293) 586
Computer Software 575
H.D. Vacuum Cleaner 342
• Postage Scales 299
Carts & Stands 321
Telephone 150
I. Miscellaneous Equipments 5
$ 4.333
$ . .. 181
I
I
01-42900-040 PUBLIC NOTIFICATIONS
Civil Service Adds (50% of 2 Adds)
01-42900-041
Uniform Replacement
Janitorial Uniforms Rental
Dispatch Uniforms Rental
01-42900-044 PUBLICATIONS & DUES
City Directories (3@ $85)
AFCO
IACP
Law Books
Miscellaneous
01-42900-048 TRAVEL & TRAINING
Little Rock Trips to State Meeting
COP, ACOP
ALETA Trips (4@ &120)
Guest Meals (In Town)(10@ $9)
01-42900-054 CONTRACT SERVICES
Heating & A/C Maintenance
Floor Carpet Cleaning
01-42900-080 BUILDING & GROUNDS MAINTENANCE
Heating, A/C, Plumbing, & Electrical
Carpentry
Pest Control
Exterior Maintenance
Miscellaneous
OCEAV *Ii ,I:11
IBM Typewriters (3@ $95)
Wheelprinters (2@ $125)
Transcriber (Lanier Insight)
Transcriber (Omni Classic)
$ 1,105
280
448
$ 1.833
$ 255
80
40
275
200
$ 850
$ 1,745
892
792
330
307
$ 4.066
$ 285
250
95
65
$ 695
I
I
I
I
I
F
i
1
1
1
I.
1
1
1
I.
182
11
1
is _ajt�
i a .%iFFi•
01-42900-161 MAINTENANCE OF SMALL EQUIPMENT
' Calibration of Sound Meter $ 380
Miscellaneous 120
• $ 500
' 01-42900-202 FIXED ASSETS
• Transcriber $ 575
En rgency Power Generator 12,500
Four Electric Typewriters 3,700
$16,775
1
1
1
I.
183
Li
DIVISION: Police
FLND: General
DEPARTMENT: Public Safety
PROGRAM(S): Crime Prevention and Training '
GOAL: TO MAINTAIN AN OVERALL CRIME RATE IN FAYETTEVIIIF BELOW
AN AVERAGING OF THE CRIME RATE FOR THE PRIOR FIVE (5) YEARS.
OBJECTIVE: To continue and complete the organization of a Citizen's
Crime Committee.
STRATEGIES:
a) To work with the civic clubs in requesting volunteers through
their newsletter. Background checks will be made on all
volunteers to help in the selection process. First quarter
to have list of names. Second quarter to have chosen volun-
teers.
OBJECTIVE: To organize three additional Neighborhood Crime Watch
Groups during 1987.
STRATEGIES:
a) Use the Advertising and Promotion Committee of the Citizen's
Crime Committee to contact newspaper, televisions, and radio
stations.
OBJECTIVE: To purchase additional films and crime prevention materials
far continued education of our citizens.
STRATEGIES:
a) To purchase what we can from budget and rely an additional
funds from Crime Committee.
OBJECTIVE: To increase in-service training programs to our officers
to better meet the needs of our citizens.
STRATEGIES:
a) To use Tulsa police officers to assist police department
in establishing Hostage Negotiation Team and Special Operations
Squad. Other outside professionals may also be utilized
in this effort.
OBJECTIVE: To train two officers as instructors in Handgun Retention '
sessions.
STRATEGIES: '
a) To conduct training sessions with at least 25 officers about
preventing loss of their weapon and the possibility of having
it used against the officer.
I
I
184
V.
PERSONNEL SALARIES
------------------
@1-42901-001 SALARIES AND WAGES
@1-42901-005 OVERTIME
01-42901-007 LESS REVENUE SHARING
01-42901-019 INSURANCE - LIFE
01-42901-066 INSURANCE - HEALTH
01-42901-068 PENSION CONTRIBUTION
01-42901-069 INS - PERSONAL LIABILITY
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
01-42901-006 CRIME PREVENTION SUPPLIES
01-42901-009 OFFICE SUPPLIES & PRINTING
01-42901-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-42901-041 UNIFORMS & PERSONAL EQUIP
01-42901-048 TRAVEL AND TRAINING
01-42901-049 POSTAGE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-42901-080 BUILDINGS A GROUND MAINT.
01-42901-081 OFFICE MACHINE MAINTENANCE
01-42901-082 RADIO MAINTENANCE
TOTAL MAINTENANCE
PUBLIC SAFETVDEPARTNENT
GENERAL FUND
POLICE DIVISION
• CRIME PREVENTION/TRAINING
PROGRAM
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
------------
14,645
------------
$ 14,645
------------
$ 24,992
0
0
1,965
(2,235)
(2,235)
0
60
60
72
702
702
-1,240
879
879
1,500
554
554
594
------------
14,605
------------
14,605
------------
30,363
1,590
1,590
1,579
33
33
298
724
724
320
------ ------------
2,347
-----------
2,347
2,197
298
298
510
1,380
1,380
204
40
30
40
------
1,718
------------
1,708
-----------
754
0
0
150
95
95
95
0
0
100
---
95
------------ -----------
95
345
CAPITAL
01-42901-202 FIXED ASSETS
0
0
5,000
TOTAL ASSETS
------------
0
------------
0
------------
5,000
POLICE
------
$ 18,765
------------------------------------
-----------
--------
$ 18,755
------------
------------
$ 38,659
------------
135
PUBLIC SAFETY DEPARTMENT
POLICE DIVISION
CRIME PREVENTION/TRAINING PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
;IDBloyee1987
Lieutenant .20 $ 5,071
Police Officer 1.00 19,921
1.20 $ 24.992
Overtime $ 1.965
EXPLANATION OF ACCOUNTS
01-42901-006 CRIME PREVENTION SUPPLIES
Crime Prevention Booklets
(4300 handouts) $ 1,210
Neighborhood Watch Signs 185
Miscellaneous Supplies 184
$ 1.579
01-42901-009 OFFICE SUPPLIES & PRINTING
Photographic Supplies $ 159
Miscellaneous Supplies 139
$ 298
01-42901-010
Projector Cost $ 110
Misc. Photographic Equip. 98
Chair 77
Miscellaneous Office Equip. 35
$ 320
01-42901-041
Uniforms (1 Police Officer and 2 Lt.) $ 510
01-42901-048 TRAVEL AININ,
ALETA Schools (2@ $102) $ 204
01-42901-080 BUILDING & GROUNDS MAINTENANCE
Shelving $ 150
01-42901-081 OFFICE MACHINE MAINTENANCE
Typewriter (1@ $95) $ 95
01-42901-082 RADIO MAINTENANCE
Portable Radio $ 100
186
DIVISION: Police ,
FUND: General
DEPARTMENT: Public Safety
PROGRAM(S): Jail
GOAL: TO REDUCE ERRORS DLRING THE BOOKING AND RELEASE OF JAILED
FENDERS TFEREBY INCREASING TFE PROFICIENCY OF JAIL OPERATIONS.
OBJECTIVE: To create a method of obtaining complete department uniformity
related to the booking/release and housing/detention of
suspects in the City Jail.
STRATEGIES:
a) To construct a Procedures Manual containing, but not limited
to: 1) proper ways to complete the booking sheet; 2) release
requirements for juveniles, and 3) cash and band requirements
along with proper receipt preparation.
1
i
I88
1
I. PUBLIC SALETY DEPARTMENT GENERAL FUND
POLICE DIVISION
JAIL PROGRAM
' BUDGETED ESTIMATED BUDGETED
PERSONNEL SALARIES 1986 1986 1987
----------------- -----------
01-42902-001 SALARIES AND WAGES $ 70,617 E 70,617 8 57,958
01-42902-003 NON -UNIFORMED PERSONNEL 8,242 8,242 19,923
01-42902-005 OVERTIME 0 0 3,118
'
01-42902-007 LESS REVENUE SHARING (6,705) (6,705) 0
01-42902-016 OVERTIME NON -UNIFORM 0 0 342
01-42902-019 INSURANCE - LIFE 242 242 256
' 01-42902-066 INSURANCE - HEALTH 4,138 4,138 4,041
01-42902-068 PENSION CONTRIBUTION 8,883 7,431 7,179
01-42902-069 INS -PERSONAL LIABILITY 2,277 2,277 2,211
' 01-42902-072 SOCIAL SECURITY TAKES 589 589 1,448
------------------------------------
TOTAL PERSONNEL SALARIES 88,283 86,831 96,476
-------- ------------ ------------
' MATERIALS AND SUPPLIES
01-42902-009 OFFICE SUPPLIES & PRINTING 1,419 1,419 723
' 01-42902-010 MINOR EQUIPMENT 300 300 1,938
01-42902-014 FOOD 6,930 6,600 7,111
TOTAL MATERIALS AND SUPPLIES 8,649 8,319 9,772
CONTRACTUAL SERVICE
01-42902-041 UNIFORMS & PERSONAL EQUIP 1,764 1,763 1,338
ti , 01-42902-048 TRAVEL AND TRAINING 104 104 575
01-42902-100 MISCELLANEOUS EXPENSE 250 250 350
------------ ------------------------
' TOTAL CONTRACTUAL SERVICE 2,118 2,117 2,263
MAINTENANCE
' 01-42902-080 BUILDINGS & GROUND MAINT. 0 0 2,341
01-42902-081 OFFICE MACHINE MAINTENANCE 0 0 95
------------ ------------ ------------
TOTAL MAINTENANCE 0 0 2,436
------------ ------------
CAPITAL
01-42902-202 FIXED ASSETS 0 0 1,000
------------ ------------ ------------
0 0 1,000
- ------ -------
POLICE 8 99,050 $ 97,267 $ 111,947
------------------------------ ------------
189
PUBLIC SAFETY DEPARTMENT
POLICE DIVISION
JAIL PROGRAM
PERSONNEL, SCHEDULE
Number of 1987 Budgeted
Employees 1987
UNIFORM
Lieutenant . 15 $ 4, 110
Police Officer 3.00 53.848
3.15 $ 57_9.58
Overtime $ 3.118
NON - UNIFORM
Jailer 1.00 $ 11,857
Matron .12 1,786
Cook 1.00 6.300
2.12 $ 19.923'
Overtime $ 342
EXPLANATION OF ACCOUNTS
01-42902-009 OFFICE SUPPLIES & PRII4TING
Film (60 @ $10) $ 600
Miscellaneous 123
$ 723
01-42902-010
Video Cameras (2@ $234) $ 468
Video Monitor (1@ $189) 189
Door Locks (Electric)(1@ $440) 440
Microwave 245
Binding Machine 495
Miscellaneous Minor Equipment 101
$ 1.938
oaP4I136mew
Uniforms (1 Jailer Rental @ $280) $ 280
Uniforms (3 Police Officers & .15 Lt.) 1.058
$ 1,338
01-42902-048 TRAVEL & TRAINING
Jailer Training (6@ $50) $ 300
Juvenile Procedures (6 for $275) 275
$ 575
190
01-42902-100 MISCELLANEOUS EXPENSE
Kitchen Utensils $ 100
Miscellaneous Expense 250
$ 350
01-42902-080 BUILDING & GROUNDS MAINTENANCE
Plumbing Repairs $ 1,980
Miscellaneous Building & Grounds Maint. 361
$ 2.341
01-42902-081 OFFICE MACHINE MAINTENANCE
Typewriter (1@ $95) $ 95
01-42902-202 FIXED ASSETS
Automatic Extinguishing Kitchen Hood $ 1.000
191
I
I
DIVISION: Police
FIND: General
DEPARTMENT: Public Safety
PROGRP11(S): Central Dispatch
GOAL: TO DEVELOP AND MAINTAIN A SMOOTH AND EFFICIENT OPERATING
CENTRAL DISPATCH CENTER MANED BY FLLLY TRAINED DISPATCH '
PERSONNEL.
OBJECTIVE: To ensure only properly trained designated dispatch personnel
work in the CDC.
STRATEGIES:
a) Hire additional civilian dispatch personnel for CDC when
feasible.
OBJECTIVE: To seek career oriented dispatch applicants and discourage
the position as a stepping stone to becoming a policeman
or fireman.
STRATEGIES:
a) To study and examine the possibility of moving the Police
Department switchboard operator back into the CDC for backup
purposes.
OBJECTIVE: To conduct periodic meetings with both Police and Fire
personnel to promote better understanding of each other's
functions and responsibilities.
STRATEGIES:
a) To make sure each dispatcher receives adequate training
to operate a police and fire dispatch operation. Also,
training in methods of elicitting information and pertinent
facts from victims telephoning the CDC.
OBJECTIVE: To work with Crime Prevention in educating the public
on the extremely stressful job the CDC dispatcher performs.
STRATEGIES:
a) To work with police and fire personnel in developing emergency
procedures and "storm plans."
OBJECTIVE: Simulate emergency situations for new applicants in CDC
to undergo.
STRATEGIES:
a) To advertise and promote the use of Police Department's
new emergency telephone number - 521 -COPS.
I
LI
I
192 1
P ; ; �IO't',1.4ME'II�Tftt4;4
01-42903-001
01-42903-003
01-42903-005
01-42903-007
01-42903-016
01-42903-019
01-42903-066
01-42903-068
01-42903-069
01-42903-072
SALARIES AND WAGES
NON -UNIFORMED PERSONNEL
OVERTIME
LESS REVENUE SHARING
OVERTIME NON -UNIFORM
INSURANCE - LIFE
INSURANCE - HEALTH
PENSION CONTRIBUTION
INS - PERSONAL LIABILITY
SOCIAL SECURITY TAXES
iOitTtt8 t ;
MATERIALS AND SUPPLIES
----------------------
01-42903-009 OFFICE SUPPLIES & PRINTING
01-42903-010 MINOR EQUIPMENT
TOTAL MATERIALS AID SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-42903-041 UNIFORMS & PERSONAL EQUIP
01-42903-048 TRAVEL AND TRAINING
01-42903-054 CONTRACT SERVICES
01-42903-058 LEASE EXPENSE
01-42903-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-42903-080 BUILDINGS & GROUND MAIN?.
01-42903-081 OFFICE MACHINE MAINTENANCE
01-42903-082 RADIO MAINTENANCE
TOTAL MAINTENANCE
s
PUBLIC SAFETY
DEPARTMENT
GENERAL FUND
COMMUNICATIONS
DIVISION
CENTRAL DISPATCH
CENTER PROGRAM
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
------------
E 20,660
------------
$ 20,660
------------
$ 13,119
68,629
61,629
116,208
0
0
1,093
(6,704)
((6.704)
0
0
0.
2,647
274
274
492
4,111
4,111
8,008
3,096
3,095
1,834
2,585
2,585
4,498
4,906
4,906
8,498
------------
97,556
------------
90,556
------------
156,397
CAPITAL
01-42903-202 FIXED ASSETS
0
0
7,678
TOTAL CAPITAL
------------
0
------------
0
------------
7,678
POLICE
------
------------
E 108,597
------------------------------------
------------
------------
$ 101,597
------------
------------
$ 195,286
------------
PUBLIC SAFETY DEPARTMENT
COMMUNICATIONS DIVISION
CENTRAL DISPATCH CENTER PROGRAM
Em• •y K.
Uniformed
Lieutenant .20 $ 5,071
Police Officers .40 8048
.60 $ 13.119
Overtime $ 1.093
Non -Uniformed
Dispatch - Supervisor 1.00 $ 17,451
Dispatcher 7.28 98.757
8.28 $116.208
Overtime - Non -uniformed $ 2.647
01-42903-010
Chairs (3@ $270) $ 810
Desk 418
So Lo Phone Replacement (2@ $235) 470
Headset (centra com II) 292
Miscellaneous Computer Equipment 132
Monitor Houring (Centra com) 220
Shelving 813
Miscellaneous Office Equipment 159
$3_314
01-42903-041 UNIFO & PERSON L . IIPMENT
Uniforms (.2 = Lt., .4 Police Officer) $ 255
Dispatcher Uniform rental (5@ $280) 2.352
$ 2.607
01-42903-048
ACIC Training (6@ $ 100) $ 600
Voice Communications (6 units) 512
Supervisor Training (1@ $250) 250
Specialized Dispatcher Training (9 units)2,640
Stress Management (4@ $50) 200
$ 4.202
TO
194
I d
01-42903-054 CONTRACT SERVICE
Tower "Tunstill" Contract $ 138
Dictaphone (24 hour) 1,158
Security Alarm 1.].69
S 2.465
01-42903-058 LEASE EXPENSE
AC IC Computer Terminal,
Usage and Modem $ 6.700
01-42903-080 BUILDING & GROUND MAINTENANCE
• Shelving X540
01-42903-082 RADIO MAINTENANCE
P.D. Share of Motorola Contract
' (20.7%) $ 9,350
Telephone, IBM (AT) Computer 1,100
Miscellaneous 500
$ 10,950
'• 01-42903-202 FIXED ASSETS
Completion of Communication System $ 3,500
Back -Up Cards/Parts of CentraComll
' & Tower Site 4,178
$ 7.678
I
1
1
El
El
DIVISION: Police
FUD: General
DEPARTMENT: Public Safety
PROGP11(S): Patrol
GOAL: TO DEVELOP AID MAINTAIN TI -E PATROL DIVISION OPERATING EFFIC-
ENTLY RESPONDING TO THE NEEDS CF TI -E CITIZENS OF FAYETTEVIIIE
OBJECTIVE: Improve the response time of K-9 "call -cuts from the house"
for emergency situations.
STRATEGIES:
a) To obtain call-back beepers for the two K-9 officers to
have with them at all times.
OBJECTIVE: To ensure better patrol response time and better protection
for the citizens.
STRATEGIES:
a) To remove the radar units from the K-9 patrol vehicles and
require the K-9 officer to conduct more foot patrols of
businesses and parking lot areas.
b) To monitor the Dickson Street Foot Patrol Program and randomly
assign personnel to the high activity nights. Utilize these
personnel an law activity nights to increase other patrol
activities.
OBJECTIVE: To support staff, and maintain a Special Operations Team
by the end of 1987.
STRATEGIES:
a) To provide personnel to make trips to the Tulsa Police Depart-
ment to establish such a team and also provide the personnel
to be trained for the operational stage.
OBJECTIVE: To support the installation of a new computer system for
the Public Safety Department.
STRATEGIES:
a) To provide
use of the
in mid -1987.
I
I
J
I
I
L
I
I
I
personnel to be trained in the management and ,
City's new computer system which is expected
OBJECTIVE: To support the proposed hiring of five additional Central
Dispatch Center dispatchers thereby freeing up uniformed
relief personnel which can be used on patrol duties.
STRATEGIES:
a) To provide statistical data to the budgetary process showing
the benefits of such a move.
L
I
I
I
196
L
1
1 OBJECTI'vE: To evaluate the Police Division's method of assigning
four geographical patrol units to work and determine if
a restructuring or realigning of these, areas would result
1 in savings to the City.
STRATEGIES:
a) Once statistical data is retrievable from the new computer
1 system, study the effects of adding additional patrol units
with hopes of reducing mileage on units and improving response
times.
I
I
I
u
I
I
I
Li
1
Li
I
I
i .7 !
1
FUiLif 5AF9fY D2FARTNENT GENERAL FUND
POLICE DIVISION
PATROL/WARRANT SERVICE PROGRAM
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SALARIES
1986
1986
1987
--------------
01-42904-001 SALARIES AND WAGES
------------
E 730,337 E
------------
713,579
------------
8 779,662
01-42904-003
NON -UNIFORMED PERSONNEL
11,434
3,700
0
01-42904-005
OVERTIME
0
0
42,049
01-42904-007
LESS REVENUE SHARING
(71,518)
(71,518)
0
01-42904-019
INSURANCE - LIFE
2,390
2,390
2,307
01-42904-066
INSURANCE - HEALTH
41,383
41,383
34,274
01-42904-068
PENSION CONTRIBUTION
67,811
61,857
81,537
01-42904-069
INS - PERSONAL LIABILITY
22,498
22,498
19,503
01-42904-072
SOCIAL SECURITY TAKES
818
261
0
TOTAL PERSONNEL SALARIES
------------
805,153
------------
------------
774,150
------------
------------
959,332
------------
MATERIALS AND SUPPLIES
01-42904-009 OFFICE SUPPLIES & PRINTING
01-42904-010 MINOR EQUIPMENT
01-42904-012 CHEMICALS
01-42904-013 DOG FOOD & SUPPLIES
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-42904-041 UNIFORMS & PERSONAL EQUIP
01-42904-048 TRAVEL AND TRAINING
01-42904-049 POSTAGE
01-42904-054 CONTRACT SERVICES
01-42904-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-42904-079 RADAR MAINTENANCE
01-42904-080 BUILDINGS & GROUND NAINT.
01-42904-081 OFFICE MACHINE 'MAINTENANCE
01-42904-082 RADIO MAINTENANCE
01-42904-083 VEHICLE & MACHINE MAINT
TOTAL MAINTENANCE
CAPITAL - MISCELLANEOUS
-----------------------
01-42904-200 VEHICLES AND EQUIPMENT
01-42904-202 FIXED ASSETS
TOTAL CAPITAL - MISCELLANEOUS
POLICE
Ii
I
I
C
C
2,491 2,491 965
3,637 3,637 2,975
277 277 277
4,365 2,915 2,017
------- ------------ ------------
10,770 ----- 9,320- ----- 6,234
31,131 18,579 34,432
3,400 2,525 5,406
135 135 145
6,000 61000 6,690
0 0 240
------------ ------------ ------------
40,666 27,239 46,913
------------ ------------
800 800 1,057
0 0 900
770 475 760
1,525 1,525 4,225
80,608 73,845 114,915
- ------------ ------------
83,703 76,645 121,857
36,000 36,000
4,900 0
------------ ------------
40,900 36,000
$ 981,192 f 923,354
80,700
0
80,700
S 1,215,036
I
I
I
CIS
I
H
I
I
H
n
I
I
PUBLIC SAFETY DEPARTMENT
POLICE DIVISION
PATROL/WARRANT PROGRAM
Captain
Lieutenant
Sergeant
Police Officer
Retirement - Sick & Comp Tine
Early Officer Replacement
Overtime
01-42904-009
01-42904-010
1
2.85
5
29.60
OFFICE SUPPLY & PRINTING
Photographic Supplies
Miscellaneous Supplies
Safety Vests (18@ $13)
Ear Mike
Tear Gas (Projectable/Grenades)
Wall Lockers.(2@ $229)
FPD Decals & Numbers
Miscellaneous Equipment
01-42904-041 UNIFORMS & PERSONAL SUPPLIES
Uniform
Personnel Turnover
Army Fatigues (K-9) (4@ $12)
Boots (K-9)(2@ $45)
Chaps (K-9)(4@ $12.50)
Leather Coats (K-9)(2@ $200)
Ammo
$ 30,711
78,249
115,602
536,114
7,783
11.203
$ 234
390
316
458
314
$16,511
15,508
48
90
50
400
11
'n0
. , 4 ,
U
I
01-42904-048 TRAVEL & TRAINING
ALETA Basic classes (4@ $376) $ 1,506
Radar Courses (4@ $40) 160
Radar Refresher Courses (10@ $30) 300
Instructor Development (2@ $50) 100
Warrent Officer Trips (4@ $50) 200
K-9 Trips (4@ $40) 160
Special Operations Team (12 Trips) 2.980
$ 5.406
01-42904-054 CONTRACT SERVICES
Annual School Crossing Guards $ 6,000
Floor/Carpet Cleaning 690
$ 6.690
01-42904-080 BUILDING & GROUNEG MAThH'ENANCE '
Upgrade Shelving (old squad room) $ 900
01-42904-081 OFFICE MACHINE MAThfIENANCE
Typewriters (8@ $95) $ 760
01-42904-082 RADIO MAINTENANCE
Change outs $ 2,400
New Install 300
Miscellaneous Repair 1.525
$ 4.225
01-42904-083 VEHICLE & MACHINE MAINTENANCE
Patrol Vehicles (15@ $7,111) $114.915
01-42904-100 MISCELLANEOUS
Narcotics Field Test Kits $ 240
01-42904-200 VEHICLES & EQUIPMENT
Four - Wheel Drive Vehicle $14,700
Five Patrol Vehicle @ $13,200 66.000
$80,700
1
200 1
PERSONNEL SALARIES
01-42905-001
01-42905-003
01-42905-005
01-42905-007
01-42905-016
01-42905-019
01-42905-066
01-42905-068
01-42905-069
01-42905-072
SALARIES AND WAGES
NON -UNIFORMED PERSONNEL
OVERTIME
LESS REVENUE SHARING
OVERTIME NON -UNIFORM
INSURANCE - LIFE
INSURANCE - HEALTH
PENSION CONTRIBUTION
INS - PERSONAL LIABILITY
SOCIAL SECURITY TAXES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
01-42905-009 OFFICE SUPPLIES & PRINTING
01-42905-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-42905-041 UNIFORMS & PERSONAL EQUIP
01-42905-048 TRAVEL AND TRAINING
01-42905-049 POSTAGE
01-42905-051 PROFESSIONAL SERVICES
01-42905-054 CONTRACT SERVICES
01-42905-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-42905-080 BUILDINGS A GROUND MAINT.
01-42905-081 OFFICE MACHINE MAINTENANCE
01-42905-082 RADIO MAINTENANCE
01-42905-083 VEHICLE & MACHINE MAINT
TOTAL MAINTENANCE
CAPITAL
01-42905-202 FIXED ASSETS
POLICE
PUBLIC SAFETY DEPARTMENT GENII
POLICE DIVISION
INVESTIGATION SERVICES PROGRAM
BUDGETED ESTIMATED BU
1986 - 1986 1
$ 91,014 $ 88,427 $
• 13,205 13,205
0 0
(8,940) (8,940)
0 0
312 312
4,425 4,425
5,946 5,946
2,938 2,938
944 944
------------ ------------ -----
109, 844 107257 1
------------ ------------ -----
AL FUND
87,926
13,470
7,164
0
389
300
3,769
9,859
2,541
991
26,409
3,705 3,705 257
868 1,345 3,059
------ ------------ ------------
4,573 5,050 3,316
------ ------------ ------------
1,785
1,785
1,700
528
518
2,011
180
220
340
0
0
250
0
0
630
0
0
2,066
2,493 2,523 6,997
------ ------------ ------------
0
0
593
190
190
380
254
254
508
3,984
1,063
2,756
------ ------------
4,428
1,507
------------
4,237
0
0
2,085
------------
0
------------
0
------------
2,085
------------
$ 121,338
------------
------------
------------
$ 116,331
------------
------------
------------
$ 143,044
------------
------------
201
PUBLIC SAFETY DEPARTMENT
POLICE DIVISION
INVESTIGATION SERVICES PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
EE plovees 1987
Uniformed
Lieutenant
1
$ 27,138
Sergeant
1
24,413
Police Officer
2
36.375
4
$ 87,926
Overtime
$ 7.164
Non -Uniformed
Secretary
1
$ 13.470
Overtime
$ 389
01-42905-009
EXPLANATION OF
OFFICE SUPPLIES
ACCOUNTS
& PRINTING
Miscellaneous
Supplies
$ 257
01-42905-010
MINOR EQUIPMENT
Photographic
$ 1,036
Earmikes Cl®
$390)
390
Telephone (2@ $150)
300
Desk Chair &
2 Conference Tables
681
Miscellaneous
Minor Equipment
652
$ 3.059
•.WA,ItI
01-42905-048 TRAVEL & TRAINING
Instate Major Investigations
(10@ $63.50) $ 635
Out of State - Major Investigation
(1@ $560) 560
ALETA Schools (8@ $102) 816
$ 2.011
202
01-42905-051 PROFESSIONAL SERVICES
Doctor Assisted Interviews $ 250
01-42905-054 CONTRACT SERVICES
Heat & A/C Contract $ 170
Floor & Carpet Cleaning Contract 460
$ 630
01-42905-100
Drug ID Kits $ 96
Covert Operations 1,900
• Miscellaneous Expense 70
$ 2.066
01-42905-080 BUILDING & GROUNLE MAINTENANCE
• Miscellaneous Main. $ 593
01-42905-083 VEHICLE & MACHINE MAINTENANCE
CID Vehicles (2@ $1,378) $ 2.756
01-42905-202 FIXED ASSETS
Copy Machine $ 2.085
I
Li
DIVISION: Fire
FUND: General
DEPARTMENT: Public Safety
PROGRAM(S): Fire Prevention (43001)
GOAL: TO LPGRADE AND EIPI-WSIZE FIRE PREVENTION FOR LARGE INDUSTRIAL
OCCIPA('CIES.
OBJECTIVE: Conduct a thorough fire prevention inspection for at least
40 large industrial occupancies during 1987.
STRATEGIES:
a) Select industries to be inspected on basis of fire potential,
effect an community, and their interest in helping themselves.
b) Schedule inspections with occupancy management, perform
inspections, work with management to improve fire protection
and prevention in each plant.
OBJECTIVE: Conduct at least 12 industrial fire brigade training sessions '
during 1987.
STRATEGIES:
a) Set time for fire brigade training suitable to industrial
management; • conduct classes as per needs of individual plant.
1
I
I
I
I
I
I
[J
I
1I
I
7
' DIVISION: Fire
FUND: General
DEPARTMENT: Public Safety
PROGRAM(S): Fire Prevention (43001)
GOAL: ACHIEVE ZERO FIRE LIFE -LOSS IN RESIDENTIAL OCCLPP1CIES IN
1987 IN TEE CITY OF FAYETTEVILLE.
• OBJECTIVE: - Randomly inspect 50 apartment units for properly operating
smoke detectors and to eliminate serious fire hazards.
STRATEGIES:
a) Select apartment units for inspection, assign inspections
to fire prevention• bureau and fire company personnel, and
I. work with apartment dwellers and owners to correct hazards
found.
OBJECTIVE: Make available to the. public via various media at least
one public education message monthly pertaining to the
residential fire life -loss problem nationally with advice
on how, to our citizens can protect themselves from this
' hazard.
STRATEGIES:
a) Utilize the local newspaper, radio, and television media
to help get across our fire prevention message to home dwellers,
with special emphasis on the need for working and maintained
smoke detectors in the home.
b) Make presentations to civic clubs and other organizations
to reinforce the residential fire/life problems to the com-
munity.
c) Repeat home fire safety programs for all Fayetteville elementary
school students, K through third grade.
I
I
205
PERSONNEL SALARIES
01-43001-001 SALARIES AND WAGES
01-43001-005 OVERTIME
01-43001-007 LESS REVENUE SHARING
01-43001-019 INSURANCE - LIFE
01-43001-066 INSURANCE - HEALTH
01-43001-068 PENSION CONTRIBUTION
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
01-43001-009 OFFICE SUPPLIES & PRINTING
01-43001-015 FIRE PREVENTION SUPPLIES
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-43001-041 UNIFORMS & PERSONAL EQUIP
01-43001-048 TRAVEL AND TRAINING
01-43001-065 INSURANCE -VEHICLES & BUILD
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-43001-081 OFFICE MACHINE MAINTENANCE
01-43001-083 VEHICLE & MACHINE MAINTENANCE
TOTAL MAINTENANCE
CAPITAL - MISCELLANEOUS
01-43001-200 VEHICLES AND EQUIPMENT
01-430Q1-202 FIXED ASSETS
TOTAL CAPITAL - MISCELLANEOUS
TOTAL PREVENTION
PUBLIC SAFETY
DEPARTMENT
GENERAL FUND
FIRE DIVISION
PREVENTION
PROGRAM
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
$ 46,401
$ 45,630
$ 50,507
0
0
647
(3,324)
(3,324)
0
156
156
156
2,070
2,067
2,067
2,864
2,785
2,920
48,167
------------
47,314
------------
56,297
------------
0 0 422
6,435 5,785 4,900
------------------ -----------
6,435 5,785 5,322
------------------ -----------
800
800
800
950
825
690
606
------
1,048
------------
1,048
-----------
2,356
2,673
2,538
0
0
175
1,750
796
800
------
1,750
------------
796
-----------
975
12,000
10,551
0
0
641
0
12,000
11,192
0
------------
$ 70,708
------------
$ 67,160
------------
$ 65,132
� bA
PUBLIC SAFETY DEPARTMENT
FIRE PREVENTION
PREVENTION PROGRAM
Fire Marshal
Assistant Fire Marshal
Overtime
01-43001-015
PERSONNEL SCHEDULE
Number of 1987
Employees
1
1
Jr. Fire Marshal Program Badges
& Supplies
Film Library 3 Filers
Arson Supplies
Handouts/Brochures - Children
National Fire Prevention Assn -
Pens & Pencils
$ 500
1,000
200
1,600
1.600
$ 4.900
01-43001-048 TRAVEL & TRAINING
Sprinkler & Fire Arms System Training
Seminar - 2 People $ 690
207
I
I
DIVISION: Fire
Fly: General
DEPARTMENT: Public Safety
PROD 7AMI(S): - Operations (43002)
GOAL: TO RESPQ'ID TO ALL REPORTED FIRE EMERGENCIES QUICKLY AND
WITH ADEQUATE RESOURCES TO CONTROL EACH FIRE WITH A MINIMWL
LOSS. '
OBJECTIVE: Have an response time of four minutes or less for the
"first due" company on fire responses throughout the year.
STRATEGIES:
a) Train Central Dispatch in such a way that they will be able
to immediately transmit alarms upon receipt, minimizing
delay in response.
OBJECTIVE: Control 95/. of all cur fires in 3/4 hour or less.
STRATEGIES:
a) Continue to refine and train on initial fire attack procedures
emphasizing safety, SCBA use, hose line selection, support
activities, command, and communications.
OBJECTIVE: Stop 50% of all "Code 1" (working fire) fires short of
a total loss.
STRATEGIES:
a) Critique all working fires to take advantage of learning
opportunities related to what went right and what went wrong.
I
I
Ti
I
I
L
I
I
L:
208
r
I
I
'• DIVISION: Fire
FUND: General
I. DEPARTMENT: Public Safety
' PROGRAM(S): Operations (43002)
GOAL: CONTINUE OUR EFFORTS TO IMPROVE CUR FIREFIGHTING PREPARATION
FOR STRUCTURAL FIRES WITH SPECIAL EhFI-WSIS ON HIGH RISE
OCCUPANCIES.
OBJECTIVE: . Prepare specifications, take bids, and place an order
' for a new aerial ladder truck by July 1 (approximate one
year delivery date expected).
STRATEGIES:
' a) Consult with known vendors of aerial ladder equipment to
review available specifications and find out what is available,
determine what we want, and go to work on specifications
' for our truck.
OBJECTIVE: Each member of the department (except those assigned to
Station #3) will participate in at least ten hours of
' review training an high rise fires and at least one two-hour
drill at a high rise building.
STRATEGIES:
' a) Choose buildings for high rise drills, secure permission
from proper authority to use buildings (example: University
of Arkansas dormitories), schedule drills, conduct drills,
critique drills.
I
I
U
I
I
I
I
I
DIVISION: Fire
FL : General
DFPARTM Nf: Public Safety
PROGRAM(S): Operations (43002) -
GOAL: TO CONFINE LINE -0F -DUTY INJURIES TO LESS THAN 50'/. OF Tl-E
NATIONAL FIRE SERVICE RATE IN THE FAYETTEVILLE FIRE DEPARTMENT
IN 1987.
OBJECTIVE: Each employee will attend at least one class each month
devoted to safety in firefighting and/or non firefighting
duties of the professional firefighter.
STRATEGIES:
a) Schedule and conduct safety classes monthly with mandatory ,
attendance by each member of each shift.
b) Choose subjects for safety classes directly related to the
duties of the professional firefighter as recommended by
agencies such as the National Fire Protection Association,
International Association of Fire Chiefs, International
Association of Firefighters, etc.
OBJECTIVE: Achieve zero loss -of -time injuries related to smoke inhalation '
in 1986.
STRATEGIES:
a) Emphasize and supervise use of Self Contained Breathing
Apparatus by all members participating in interior operations
at all structural fires.
I
I
I
I
I
I
I
I
I
^n
PUBLIC SAFETY
DEPARTMENT
FIRE DIVISION
OPERATIONS
PROGRAM
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SALARIES
1986
1986
1987
------------------
01-43002-001
SALARIES AND WAGES -
----- ---
$ 1,018,212
------------
$ 1,056,154
---
$ 1,020,300
01-43002-003
NON -UNIFORMED
0
0
3,000
01-43002-005
OVERTIME - -
- 0
- 0
- 33,143
01-43002-007
LESS REVENUE SHARING
(78,125)
(78,125)
0
01-43002-.019
INSURANCE - LIFE
- 3,216-
3,076
3,132
01-43002-066.
INSURANCE -HEALTH
48,580 -
48,460
52,688
01-43002-068
PENSION CONTRIBUTION
76,159-
76,159
87,838
01-43002-072
SOCIAL SECURITY
0
0
215
TOTAL PERSONNEL SALARIES
------------
1,068,042
------------
1,105,724
-----------
1,200,316
MATERIALS AND SUPPLIES -
-----
------------
-----------
----------------------
01-43002-009 OFFICE SUPPLIES & PRINTING
2,385
737•
550
01-43002-010
MINOR EQUIPMENT
2,785
2,557
3,270
01-43002-011
CLEANING SUPPLIES -
3,150
1,688
2,125-
01-43002-012
CHEMICALS
- 2,000
1,290
- 2,125
01-43002-226
MINOR EQUIPT-FIREFIGHTING
3,075
2,267
2;000
TOTAL MATERIALS AND SUPPLIES
13,395
------------
8,539
--- ------
------------
10,070
-----------
CONTRACTUAL SERVICE -
01-43002-040
PUBLIC NOTIFICATION
306
300
325
01-43002-041
UNIFORMS & PERSONAL EQUIP
32,034
23,434
24,000
01-43002-044
PUBLICATIONS AND DUES
933
817
1,165
01-43002-048
TRAVEL AND TRAINING
- 0
0
2,150
01-43002-059
EMPLOYER RECOGNITION
5,000
2,000
8,000
01-43002-063
TELEPHONE EXPENSE ..
13,848
11,560
- 12,716
01-43002-064
UTILITIES
27,611
29,792
32,000
01-43002-065
INSURANCE -VEHICLES & BUILD
11,548
4,640
5,000
01-43002-067.
INSURANCE -SELF -
500
767
1,000
01-43002-100
MISCELLANEOUS EXPENSE
570
413
. 600
TOTAL CONTRACTUAL SERVICE
------------
92,350
------------
73,723
------------
86,956
MAINTENANCE
------------
-
------------
-
------------
01-43002-080 BUILDINGS A GROUND MAINT.
01-43002-081 OFFICE MACHINE MAINTENANCE
01-43002-082 RADIO MAINTENANCE
01-43002-161 SHALL EQUIPMENT MAINTENANCE
01-43002-083 VEHICLE A MACHINE NAINT
TOTAL MAINTENANCE
3,610
3,223
4,550
150
150
150
2,950
3,506
13,100
626
626
2,250
14,183
------------
22,273
------------
28,950
------------
21,519
------------
29,778
------------
49,000
------------
211
n
I
CAPITAL - MISCELLANEOUS
-----------------------
01-43002-110 BUILDING COST
01-43002-200 VEHICLES AND EQUIPMENT
01-43002-202 FIXED ASSETS
TOTAL CAPITAL - MISCELLANEOUS
TOTAL OPERATIONS
PUBLIC SAFETY DEPARTMENT
FIRE DIVISION
OPERATIONS PROGRAM
I
BUDGETED ESTIMATED BUDGETED ,
1986 1986 1987
------------ ------------ ------------
650 650 0
307,934 307,934 75,000
176,154 176,203 13,050
------- ------
484,738 484,787 88,050
------------ ------------------------
$ 1,680,044 $ 1,702,551 $ 1.434,392
---------- -------- - ------
I
Li
I]
I
I
I
I
I
I
El
12
PUBLIC SAFETY DEPARTMENT
FIRE DIVISION
OPERATIONS PROGRAM
PERSONNEL SCHEDULE
Number of 1987 Budgeted
Emnlovees 1987
Uniformed
Fire Chief 1 $ 36,486
Assistant Fire Chief 1 27,538
Captain 3 72,943
Lieutenant 9 197,644
Firefighter 37 667,268
Education Pay 2,800
Early Officer Replacement 15.621
51 $1.020.300
Overtire $ 33.143
Non -Uniformed.
Summer Intern 3.000
EXPLANATION OF ACCOUNTS
01-43002-009 OFFICE SUPPLIES & PRINTING
Copies $ 100
Miscellaneous Supplies 450
$ 550
01-43002-010
Chairs ((4@ $300) 1,200
T.V. Set 300
I.D. Magnetic Signs-(Apparatus)(36@ $25) 900
Miscellaneous Minor Equipment 370
Fire Hydrant Maintenance Equip. 500
$ 3.270
01-43002-011 CLEANING SUPPLIES
Mats, Mops, Towels $ 1,025
Janitorial Supplies 850
Chamois (25@ $10) 250
$ 2.125
01-43002-012
Foam Concentrate $ 1,875
Recharge Fire Extinguishers . 250
21.3 $ 2.122
I
I
01-43002-226 FIREFIGHTING ECUIRIENT
Miscellaneous Firefighting equip. $ 2.000
01-43002-041 UNIFORMS & PERSONAL EQUIPMENT
Uniforms (51@ $400) $ 20,400
Extra cost for first year
personnel (4@ $150) 600
Protective Clothing 3,000
$ 24.000
01-43002-044 PUBLICATIONS & DUES
Arkansas Firefighters Association
(53@ $10) $ 530
National Fire Protection Association 80
International Fire Chiefs Dues (2@ $75) 150
American Heat Subcription 325
Miscellaneous Subscriptions 80
$ 1,165
01-43002-048 TRAVEL & TRAINING
Arkansas Firefighters Cony.
(4@ $275) $ 1,100
IAFC Convention Cl® $900) 900
Arkansas Firecheifs
Association Convention 150
$ 2.150
01-43002-080 BUILDING & GROUNDS MADnENANCE
Kitchen Repairs $ 1,000
Heating, A/C & Plumbing 1,600
Fixture Maintenance 850
Miscellaneous Building Repairs 1.100
$ 4.550
01-43002-082 RADIO MAINTENANCE
Radio Repair $ 3,000
Siren Repair 300
Radio Maintenance Supplies 300
Share of Maintenance Contract 9.500
$ 13.100
01-43002-202 FIXED ASSETS
2" Hose (1,000 ft @ $2 per ft) $ 2,000
3" Hose (1,000 ft @ $3 per ft) 3,000
5 Hose (500ft @ $9 per ft) 4,500
Kitchen Range 600
A/C Unit 1,950
Miscellaneous Fixed Assets 1.000
$ 13.050
21.4
I
I
I
I
U
I
II
I
I
I
I
J
J
I
1
J
3
DIVISION: Fire
FUND: General
DEPARTT1ENT: Public Safety
PROCM(S): Training (43003)
GOAL: TO CONTINLE TO MAKE NOTICEABLE OPERATIONAL IMPROVEMENT T} -ROUGH
INTENSIFIED TRAINING ON FIREFIGHTING OPERATIONS AND SAFETY.
OBJECTIVE: All personnel will participate in at least ten hours of
station school per month; each company on each shift (except
Station #3 personnel) will participate in at least two
drill types, outdoor training exercises, and at least
one high rise drill during the year. Station #3 personnel
will participate in at least one drill at the airport
each month.
STRATEGIES:
a) Training officer will schedule classes and drills, determine
subjects and/or evolutions to be covered, supervise training,
and keep training records.
b) Locations will have to be selected for outside exercises
and in some cases, permission obtained.
I
I
DIVISION: Fire
Fllm: General
DEPARTPENT: Public Safety
PROGRAN(S): Training (43003)
GORL: TO INPLEJtNT CERTAIN LEVELS OF CERTIFICATION OF FANETTEVILLE
FIRE DEPART ENT PERSONNEL TFROJ13H TRAINING IN 1987.
OBJECTIVE: All personnel, except rookies, will be certified by the
Arkansas Fire Training Academy at the Firefighter II level
of training; rookies will be certified at the Firefighter
I level of training. Both levels of training will be
completed by the end of 1987.
STRATEGIES:
a) Training Officer will design class and study schedules,
testing schedules, and coordinate with state fire academy
in following proper procedures for acquiring these certif-
ications.
b) All personnel of FFD will become certified in Cardiopulmonary
Resuscitation in 1987.
c) Training Officer will coordinate with certified CPR Instructors,
Red Cross, and/or Heart Association for proper procedures
in acquiring CPR certifications and recertifications.
I
I
I
LEI
C
I
I
�l6
El
DIVISION: Fire
FUm: General
DEPAARRTMENT: Public Safety
PROGRAM(S): Training (43003)
GOAL: TO APPOINT A FILL TIME TRAINING OFFICER FROM WITHIN THE
DEPARTMENT AT THE RAMC OF CAPTAIN BY JANUARY 15, 1987.
OBJECTIVE: To attain better scheduling, coordination, and supervision
of training activities, resulting in a 20% increase in
training man-hours in the department in 1987.
STRATEGIES:
a) This promotion will be made from existing personnel off
an existing civil service certified promotional list.
PUBLIC SAFETY
DEPARTMENT
GENERAL FUND
FIRE DIVISION
TRAINING PROGRAM
BUDGETE➢
ESTIMATED
BUDGETED
PERSONNEL SALARIES
1986
1986
1987
------------------
01-43003-001
SALARIES AND WAGES
------------
$ 23,158
------------
$ 6,255
------------
$ 25,312
01-43003-007
LESS REVENUE SHARING
(1,662)
(1,662)
0
01-43003-019
INSURANCE - LIFE
96
19
96
01-43003-066
INSURANCE - HEALTH
1,035
313
1,034
01-43003-068
PENSION CONTRIBUTION
1,390
345
1,423
TOTAL PERSONNEL SALARIES
------------
24,017
------------
------------
5,270
------------
------------
27,865
------------
MATERIALS AND SUPPLIES
----------------------
01-43003-009 OFFICE SUPPLIES & PRINTING
01-43003-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-43003-041 UNIFORMS & PERSONAL EQUIP
01-43003-044 PUBLICATIONS AND DUES
01-43003-048 TRAVEL AND TRAINING
01-43003-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-43003-161 SMALL EQUIPMENT NAINT.
TOTAL MAINTENANCE
0
0
200
0
0
0
--
-----------------------
0
0
20C
--
------------ -----------
400
400
400
0
0
200
6,262
2,500
4,940
D----------0-
6,662
------
--------150
2,900
------------ -----------
5,690
0 0 200
-- ------------ ------------
0 0 200
CAPITAL
01-43003-200 VEHICLES & EQUIPMENT
0
------------
0
11,800
TOTAL CAPITAL
0
------------
0
------------
11,800
TOTAL TRAINING
------------
$ 30,679
------------
------------
------------
$ 8,170
------------
------------
------------
$ 45,755
------------
------------
1'
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
t
PUBLIC SAFETY DEPARTMENT
FIRE DIVISION
TRAINING PROGRAM
PERSONNEL SCI-u<FXJLE
Number of 1987 Budgeted
Empl�,vees 1987
Training Officer 1 $ 25.312
EXPLANATION OF ACCOUNTS
01-43003-041 UNIFORMS & PER ONAL EQUIPMENT
Uniforms (1@ $400) $ 400
01-43003-044 PUBLICATION & DUES
Miscellaneous $ 200
01-43003-048 TRAVEL & TRAINING
Schools & Conferences (12@ $340) $ 4,080
Miscellaneous Training Supplies 860
$ 4.940
01-43003-161
• • 11
01-43003-200 VEHICLES & EQUIPMENT
Automobile $ 11.800
(Mid size 4 door Sedan)
1)4
PUBLIC SAFETY DEPARTMENT
HYDRANT CHARGES DIVISION
HYDRANT CHARGES PROGRAM
BUDGETED
BUDGETED
BUDGETED
CONTRACTUAL SERVICE
1986
1986
1987
-------------------
-----------•
---•--------
-------•----
01-16700-185 HYDRANT CHARGES
i 22,000
22,000
15,000
------------
------------
------------
TOTAL CONTRACTUAL SERVICE
22,000
22,000
15,000
------------
------------
------------
HYDRANT CHARGES
1 22,000
22,000
15,000
---------------
------------
------------
------------
20
N
C
O
S
O
•
0
I op
o'IN
a
a�
1
a°
• O
.a
C
a •
r N
i
0 —a
0
--I
IQ
aN
a
a
a
I
C
r
r
O
O
N
a_
T
O
O
O
4L
1
I
Budget Proposals: The 1987 proposed budget for the Public Works Depart-
ment is $18,464,743 - an increase of $5,711,067 over 1986 estimated
expenditures. A comparison of Public Works' 1987 budget recommendations
with its 1986 estimated expenditures is presented below.
• �.
7 U -
Personnel Salaries
$ 2,680,092
Materials and Supplies
494,262
Contractual Services
5,293,995
Maintenance
361,821
Depreciation
1,409,413
Debt Service
528,049
Transfers
274,820
Capital
1,711,224
TOTAL $ 12,753,676
$ 3,257,886
751,541
7,905,249
510,037
3,317,631
506,728
582,292
1,633,379
$ 577,794
257,279
2,611,254
148,216
1,908,218
(21,321)
307,472
(77,845)
$ 18,464,743 $ 5,711,067
I
1
I
I
I
I
I
I
I
LI
I
I
222 1
I
I
PUBLIC WORKS DEPARTMENT
1986 BUDGETED VS. 1987 PROPOSED BUDGET
' Budget Proposals: Public Works Department is composed of City Engineer,
Water Supply, Airport, Public Maintenance, Street, Transmission and
Distribution, Sewer Maintenance and Collection, Parks, Traffic, Sani-
tation, Pollution Control Plant, Public Construction, Planning, and
Debt Service. The 1987 proposed budget for this department is
$18,464,743 - an increase of $3,102,142 over 1986 budgeted expenditures.
A comparison of Public Works' 1987 budget recommendations with its 1986
budgeted expenditures is presented below.
1
1986 1987
BUDGETED PROPOSED. DIFFERENCE
I. EXPENDITURES EXPENDITURES
Personnel Salaries $ 2,778,854 $ 3,257,886 $ 479,032
Materials and Supplies 642,816 751,541 108,725
' Contractual Services 6,396,712 7,905,249 1,508,537
Maintenance 678,837 510,037 (168,800)
• Depreciation 1,129,367 3,317,631 2,188,264
Debt Service 534,067 506,728 (27,339)
Transfers 300,820 582,292 281,472
Capital 2,841,128 1,633,379 (1,207,749)
TOTAL $ 15,302,601 $ 18,464,743 $ 3,162,142
I
I
I
I
I
I
223
PROGR- Program
AM NU. Name
PUBLIC WORKS DIRECTOR DIVISION
3600 Director $
TOTAL PUBLIC WORKS DIRECTOR
DIVISION
CITY ENGINEER DIVISION
3701 Plans & Specifications
3702 Operations & Admin.
3703 Right of Way Acquisition
3704 Public Construction
Administration
TOTAL CITY ENGINEER DIVISION
1986 1986 1987
Bugeted Estimated Budgeted
94,291 $
70,315 $
66,167
94,291
70,315
66,167
123,444 84,590 97,174
164,881 124,336 283,210
37,735 35,646 39,995
97,911 91,727 49,328
423,971 336,299 469,707
WATER SUPPLY DIVISION
3800 Water Purchased
1,336,266
1,298,660 1,449,078
TOTAL WATER SUPPLY DIVISION
1,336,266
1,298,660 1,449,078
AIRPORT DIVISION
3900 Administration
4201 Janitorial
TOTAL AIRPORT DIVISION
PUBLIC MAINTENANCE DIVISION
4000 Administration
4001 W & S Administration &
Inventory
TOTAL PUBLIC MAINTENANCE
DIVISION
STREET DIVISION
4100 Street Maintenance
Administration
4101 Maint. of Right of Way
4102 Street Maintenance
4103 Drainage Maintenance
-
129,913 108,144 157,029
349,291 391,950 560,959
479,204 500,094 717,988
297,967 277,033 210,770
84,353 81,490 156,692
512,077 502,144 818,396
82,442 96,858 257,858
TOTAL STREET DIVISION $ 976,839$ 957,525 $ 1,443,716
2 2 4 --- - -•
-
PROGR- Program
AM NU. Name
AIRPORT DIVISION
4202 Building & Grounds
Maintenance
TOTAL AIRPORT DIVISION
I9
1986
Bugeted
1986 1987
Estimated Budgeted
$ 459,412 $ 442,856 $ 490,796
459,412 442,856 490,796
TRANSMISSION & DISTRIBUTION
DIVISION
4301
Water Mains Maintenance
488,886
438,278
511,071
4302
Fire Hydrants & Valves
43,019
39,356
63,527
4303
Tank Maintenance
4,292
4,287
7,285
4304
Pumping Equipment
Maintenance
18,006
21,556
34,854
4305
Meter Maintenance
27,886
38,720
55,919
4308
Growth Area Mains
Maintenance
16,364
21,482
24,639
4309
Maintenance Farmington &
Greenland
7,613
8,413
9,287
4310
Maintenance of Dams
23,345
21,051
22,094
TOTAL TRANSMISSION & DIST-
RIBUTION DIVISION
629,411
593,143
728,676
SEWER MAINTENANCE & COLLECTION
DIVISION
4401
Sewer Main Maintenance
535,500
467,053
638,518
4402
Pumping Equipment
Maintenance
79,625
67,156
72,022
4404
Maintenance Farmington &
Greenland
5,760
3,760
5,087
TOTAL SEWER MAINTENANCE &
COLLECTION DIVISION
620,885
537,969
715,627
PARKS DIVISION
4502 Lake Maintenance
53,023
47,565
64,795
4503 Park Maintenance
290,020
233,884
261,884
4504 Ballfield Maintenance
102,266
103,186
126,414
TOTAL PARKS DIVISION
445,309
384,635
453,093
TRAFFIC DIVISION
4601 Traffic Control & Parking
Meter Maintenance 203,041 150,187 176,135
TOTAL TRAFFIC DIVISION $ 203,041 $ 150,187 $ 176,135
225
1986
Estimated
SANITATION DIVISION
5000
Operations & Admin.
5001
Commercial Pickup
5002
Residential Pickup
5003
Brush Service
5004
Landfill
5005
Capital Expenditures
TOTAL SANITATION DIVISION
$ 287,812 $ 262,282 $ 253,147
230,572 214,670 224,139
567,072 634,803 594,419
26,597 14,958 21,075
346,127 443,549 593,660
207,519 196,597 264,000
POLLUTION CONTROL PLANT DIVISION
Administration 1,628,533 1,578,071 4,100,955
TOTAL POLLUTION CONTROL
PLANT DIVISION 1,626,533 1,578,071 4,100,955
PARKS DIVISION
5200
Administration
5201
Swimming Pool
5202
Athletics
5203
Recreation Center -Trans
5204
Library
TOTAL PARKS DIVISION
TRAFFIC DIVISION
Administration & Enforce-
ment
Engineering & Planning
TOTAL TRAFFIC DIVISION
STREET DEPARTMENT DIVISION
5500 Street Construction
1,518,448
794,874
1,041,400
5501 Sidewalk Construction
275,014
186,740
0
5502 Construction of Drainage
Structures
145,729
6,557
211,901
TOTAL STREET DEPARTMENT DIV. $
1,939,191 $
988,171 $
1,253,301
91
�Jayi
'x!1
PROGR-
Program
1986
1986
1987
AM NU.
Name
Bugeted
Estimated
Budgeted
TRANSMISSION & DISTRIBUTION
DIVISION
5600
Cap. Water Mains Program $
161,100 $
132,150 $
290,116
5601
Capital Expenditures
70,213
53958
12,200
4306
Water Connections
87,080
66,900
113,184
4307
Rural Water Connection
11,400
7,400
7,564
TOTAL TRANSMISSION &
DISTRIBUTION DIVISION
329,793
260,408
423,064
SEWER MAINTENANCE & COLLECTION
DIVISION
5700
Sewer Mains Construction
263,500
182,300
1,016,140
5701
Capital Expenditure
68,339
52,613
8,100
4403
Sewer Connections
49,300
54,300
69,574
TOTAL SEWERtMAINTENANCE &
COLLECTION DIVISION
.381,139
289,213
1,093,814
CITY ENGINEERING DIVISION
3705
Capital Expenditures
0
0
55,337
TOTAL CITY ENGINEERING DIVISION
0
0
55,337
AIRPORT DIVISION
5800 Capital Expenditures 2,121,684 1,118,167 1,031,261
TOTAL AIRPORT DIVISION 2.121.684 1.118.167 1.031.261
PLANNING DIVISION
6301 Permits
6302 Code Enforcement
6303. Boards & Committees
TOTAL PLANNING DIVISION
WATER & SEWER DIVISION
6800 Debt Service
TOTAL WATER & SEWER DIVISION
14,596
104,566
34,065
13.227
14,359
80,930
33.689
IWAZRWzl
16,008
102,371
33.260
1x
493.046 474.175
4YS,V46 4/4,1/J
TOTAL PUBLIC WORKS DIVISION $15,302,601 $12,753,676 $18,464,743
------------------
`'27
I
DEPARTMENT: PUBLIC WORKS
PERSONNEL SUMMARY
TITLE
PUBLIC WORKS DIRECTOR
PROJECT COORDINATOR
ASST. PUBLIC WORKS DIRECTOR
CITY ENGINEER
MAINTENANCE DIRECTOR
PARKS & RECREATION DIRECTOR
STAFF ENGINEER
PLANT MANAGER
ASSISTANT MAINTENANCE DIRECTOR
ASSISTANT MAINTENANCE SUPERINTENDANT
AIRPORT MANAGER
PLANNING DIRECTOR
SANITATION SUPERINTENDANT
MAINTENANCE SUPERINTENDANT
UTILITIES SUPERINTENDANT
CONTRACTS ADMINISTRATOR
STREET SUPERINTENDANT
TRAFFIC SUPERINTENDANT
ASSISTANT AIRPORT MANAGER
CHIEF CHEMIST
ASSISTANT CONTRACTS ADMINISTRATOR
ENGINEERING TECHNICIAN II
ASSISTANT PARKS & RECREATION DIRECTOR
ASSISTANT SUPERINTENDANT
BUILDING & GROUNDS SUPERVISOR
ASST. UTILITIES SUPERINTENDANT
PUMP STATION MAINTENANCE CHIEF
ASST. SANITATION SUPERINTENDANT
LAND AGENT/BUILDING INSPECTOR
CHIEF OPERATOR
LAND AGENT
CODES TECHNICIAN
OFFICE MANAGER
PUBLIC WORKS SUPERVISOR
CHEMIST
ELECTRICIAN
LEAGUE DIRECTOR
PLANT OPERATOR III
DRAFTER II
PLANT MAINTENANCE CHIEF
ENGINEERING TECHNICIAN I
MAINTENANCE WORKER III
TENDER TRUCK OPERATOR
ADMINISTRATIVE ASSISTANT
HORTICULTURIST
SANITATION LEADWORKER
PLANT OPERATOR II
DRAFTER I
SANITATION TRUCK DRIVER
WAREHOUSE MANAGER
C
1986 1987
EMPLOYEES EMPLOYEES
1.00 1.00
0.00 1.00
0.00 1.00
1.00 1.00
1.00 0.00
1.00 1.00
1.00 1.00
1.00 0.00
1.00 0.00
0.00 1.00
1.00 1.00
0.50 0.50
1.00 1.00
1.00 0.00
2.00 1.00
1.00 0.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 0.00
1.00 0.00
0.00 1.00
1.00 1.00
1.00 0.00
1.00 0.00
0.00 1.00
1.00 1.00
0.00 1.00
1.00 1.00
1.00 0.00
1.00 0.00
1.00 0.00
1.00 0.00
11.00 11.00
3.00 0.00
1.00 0.00
1.00 0.00
5.00 0.00
1.00 1.00
1.00 0.00
1.00 1.00
6.00 6.00
5.00 5.00
1.00 0.00
1.00 1.00
11.00 12.00
4.00 0.00
1.00 1.00
10.00 10.00
1.00 1.00
I.
HEAD AIRPORT CUSTODIAN
'MAINTENANCE WORKER II
PLANT MAINTENANCE MECHANIC
SECRETARY
'PLANNING CLERK
RECEPTIONIST/BOOKKEEPER
MAINTENANCE WORKER I
RIGHT-OF-WAY MAINT. WORKER
DOCK OPERATOR
PLANT OPERATOR I
CLERK/TYPIST
LABORER (SUMMER)
LABORER
CUSTODIAN
1 PARKING ENFORCEMENT (PART-TIME)
POOL MANAGER
ASSISTANT POOL MANAGER
PLAYGROUND SUPERVISOR
'SPECIAL PROGRAMS SUPERVISOR
HEAD LIFEGUARD
PROGRAM DIRECTOR - ATHLETICS
'TENNIS INSTRUCTOR
TRIP SUPERVISOR
CONCESSION MANAGER
'AQUATICS DIRECTOR
ARTS & CRAFTS INSTRUCTOR
CHILDREN'S THEATER
LIFEGUARD INSTRUCTOR
CONCESSION WORKER
BATTING CAGE ATTENDANT
BASKET ATTENDANT
'CASHIER
GROUNDS KEEPER.,:(SUMMER)
WOMEN & GIRLS EXERCISE
TOTAL
(PART TIME)
cnn
1.00
10.00
2.00
4.00
1.00
0.50
20.00
0.00
2.00
5.00
3.00
1.00
5.00
1.00
2.00
1.00
1.00
2.00
0.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
8.50
6.50
0.00
2.00
2.00
3.00
1.00
----182,00
1.00
10.00
0.00
3.00
1.00
0.50
20.00
2.00
2.00
0.00
3.00
1.00
5.00
1.00
1.00
1.00
1.00
2.00
1.00
0.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
8.50
5.50
1.00
2.00
2.00
6.00
0.00
---157,00-
I
PUBLIC WORKS DEPARTMENT
PUBLIC WORKS DIRECTOR DIVISION
DIRECTOR PROGRAM
PERSONNEL
10-43600-001
10-43600-019
10-43600-066
10-43600-068
10-43600-071
10-43600-072
10-43600-198
SALARIES AND WAGES
INSURANCE - LIFE
INSURANCE - RIALTO
PENSION CONTRIBUTION
ONIMPLOYNINT INSURANCE
SOCIAL SECURITY TAXES
WORKERS' COMP. INSURANCE
TOTAL PERSONNEL
MATERIALS AND SUPPLIES
----------------------
10-43600-009 OFFICE SUPPLIES AND PRINTING
10-43600-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICES
--------------------
10-43600-044 PUBLICATIONS A DUES
10-43600-048 TRAVEL AND TRAINING
10-43600-055 OFFICE RENT
10-43600-063 TELEPHONE EXPENSE
10-43600-065 INSURANCE - VEHICLE & BUILD
10-43600-067 SELF INSURANCE
10-43600-100 MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICES
MAINTENANCE
10-43600-081 OFFICE MACHINE MAINTENANCE
10-43600-082 RADIO MAINTENANCE
10-43600-083 VEHICLE A MACHINE MAINTENANCE
TOTAL MAINTENANCE
CAPITAL
BUDGETED ESTIMATED
1986 1986
------------ ------------
S 55,500 $ 41,391 1
156 82
2,072 1,276
3,840 412
300 116
4,850 2,964
1,971 3,351
------------ ------------
68,689 49,592
BUDGETED
1987
43,213
96
1,033
0
0
3,038
1,509
810 800 1,100
1,317 1,800 2,095
----- ------------ -----------
2,127 2,600 3,195
1,130
1,675
5,000
1,250
270
0
200
9525
100
50
1,800
1,950
800
1,000
5,000
250
460
0
100
7,610
50
50
150
850
1,433
3,400
5,000
1,000
110
500
200
11,643
105
450
1,885
2,440
10-43600-200 VEHICLES A EQUIPMENT
12,000
2,500
0
10-43600-202 FIXED ASSETS
0
7,163
0
------------
------------
------------
TOTAL CAPITAL
12,000
9,663
0
------------
------------
------------
TOTAL PUBLIC WORKS DIRECTOR
2 94,291
$ 70,315
$ 66,167
------------
------------
------------
------------
------------
------------
X30
I
I
Li
I
I
I
L
Li
F
I
I
I
H
I
I
Public Works Director
Contengency
10-43600-010
10-43600-044
PP . l
American Water Works Assoc.
American Public Works Assoc.
Infrastructure News Subscription
American Institute For Design
Computer Aided Design Society
Civil Engineering Book
Computer Book
Miscellaneous
• .11 1 YC:1�1 : Y:: Y 1
$ 75
200
750
70
250
500
250
095
$ 48
140
195
25
50
250
125
600
$ 1.433
$ 700
1,000
1.700
$ 3.400
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: City Engineer
FUND: Water & Sewer
DEPARTMENT: Public Works
PROGRAM(S): Plans & Specifications
GOAL: Provide cost-effective in-house engineering on all City construction
projects.
OBJECTIVE:
Encourage maximum number of qualified bidders on each project.
STRATEGY:
1. Develop and maintain an updated list of qualified bidders.
2. Study the possibility of adding incentive clauses to
contracts where appropriate.
3. Employ broadbase advertising for all projects.
OBJECTIVE:
Provide concise and clear plans and specifications for each project.
STRATEGY:
1. Do a thorough survey of the project area, noting all local
conditions that may affect the project, including existing
utility locations.
2. Make sure all relevant information is reflected in the Plans
and Specifications.
3. Work to continually review and update Standard Plans and
Specifications.
4. Initiate an in-house review system for all Plans and
Specifications before advertisement.
1
F I
I
I
I
I
I
I
n 9
r I
PUBLIC WORKS DEPARTMENT
CITY ENGINEERING DIVISION
PLANS AND SPECIFICATIONS PROGRAM
BUDGETED ESTIMATED BUDGETED
OPERATIONS 1986 1986 1987
---------------------------------
LABOR AND EXPENSES
------------------
•1
40-43701-001
SALARIES AND WAGES $
71,366
$ 52,865
$ 64,044
40-43701-002
COST ALLOCATION
17,556
17,556
13,347
40-43701-009
OFFICE SUPPLIES AND PRINTING
600
500
1,600
40-43701-010
MINOR EQUIPMENT
625
500
780
40-43701-019
INSURANCE - LIFE
234
162
190
40-43701-054
CONTRACT SERVICES
14,500
0
1,000
40-43701-063
TELEPHONE EXPENSE
1,255
800
1,000
40-43701-066
INSURANCE - HEALTH
3,108
2,230
2,430
40-43701-068
PENSION CONTRIBUTION EMPLOYER
4,282
3,172
3,843
40-43701-071
UNEMPLOYMENT INSURANCE
500
1,000
1,000
40-43701-072
SOCIAL SECURITY TAXES
5,318
3,780
4,775
40-43701-083
VEHICLE & MACHINE MAINTENANCE
1,800
150
900
40-43701-100
MISCELLANEOUS
100
90
100
40-43701-178
WORKERSCOMP. PREMIUM TAX
2,200
1,705
2,165
TOTAL OPERATIONS
123,444
---------------------------------
84,590
97,174
TOTAL OPERATION AND MAINTENANCE
BEFORE DEPRECIATION 123,444 84,590 97,174
GRAND TOTAL ADMINISTRATION & ENGINEERING $ 123,444 $ 94,590 $ 97,174
------------ ---------------------
------------ ---------------------
PUBLIC ITWORKS DEPARTMENT
CY ENGINEERING DIVISION
PLANS & SPECIFICATIONS PROGRAM
Number of 1987
loyees
City Engineer .50
Staff Engineer .85
Draftsman II .50
Draftsman I .50
2.35
e e ee• •y y 1V, 1�. Z ICY e. ,
• •. w
. -S-
_.
40-43701-010
Measuring Wheel
Calculator
Chain
Miscellaneous
$ 230
165
100
285
$ 780
II
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: City Engineer
' FUND: Water & Sewer
DEPARTMENT: Public Works
PROGRAM(S):, Administration
GOAL: Provide cost effective engineering support for all City Divisions.
' OBJECTIVE:
Coordinate with all Divisions on the planning and construction of new
projects.
STRATEGY:
1. Meet with Division Heads prior to budget time to discuss
'• new projects.
2. Make Division Heads aware of the Engineering Division's
capabilities and limitations.
• 3. Provide accurate cost estimates in connection with projects.
4. Provide reasonable time schedules for engineering and
construction.
•' OBJECTIVE:
Combine all City mapping into one computer drive system.
• Si
1.
2.
3.
I
ii
I
CI
I
I
RATEGY:
Purchase hardware and software for the system.
Coordinate with other departments on their mapping and
drafting needs.
Establish a baseline for the mapping system.
Begin personnel training for the entering data and operation
of the system.
235
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: City Engineer
FUND: Water G Sewer
DEPARTMENT: Public Works
PROGRAM(S): Administration
GOAL: Provide data and instructions to all City Divisions involved in solving
re -occurring surface drainage problems.
OBJECTIVE:
Insure that all
area is started.
I
U
I
I
problem areas are made notice of before any work in that
I
STRATEGY:
1. Begin to gather data on special drainage problems for use with
computer -coded mapping and drafting.
2. Link data to building permit applications and planning.
3. Check .all lots for special problems where the lot is in old
established areas of the City.
OBJECTIVE:
Provide public with their responsibilities concerning ground water.
STRATEGY:
1. Develop a hand-out for all developers, builders, and those
applying for building permits. The hand-out would include
their responsibilities, as well as the City's responsibility
on drainage.
2. Encourage neighborhood solutions to drainage problems.
3. Make all employees aware of the City's responsibilities
on drainage.
OBJECTIVE:
Provide standards for this type of surface drainage problem.
STRATEGY:
1. Develop a set of typical drainage problems that may be
encountered and possible solutions to each.
2. Review and update existing drainage standards.
I
I
I
I
I
I
I
I
11
I
[I
n n P
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: City Engineer
' FUND: Water & Sewer
DEPARTMENT: Public Works
PROGRAM(S): Administration
1
GOAL: Provide directions for both City forces and private firms in the area
' of uni€brm planned growth.
OBJECTIVE:
Provide for the development of comprehensive long-range and short-
range master plans in the areas of water, sewer, streets, land use, and
zoning.
'• STRATEGY:
1. Contract with qualified firms for the development of such
plans.
' 2.. Coordinate with those firms and other City Divisions and the
City Board during the development of the plans.
3-. Initiate the development of those plans which are not now
' underway.
OBJECTIVE:
Provide for review procedures for all projects, both private and public.
' STRATEGY:
1. Establish a review committee to look at all new projects to
determine feasibility and conformance with existing plans
and establish priorities.
2. Develop a SOP for the introduction of new projects and their
progress through the review committee and other Departments/
' Divisions/committees/commissions, etc.
3. Develop a system of evaluating new projects.
[.l
I
I
I
Li
237
PUBLIC WORKS DEPARTMENT
CITY ENGINEER DIVISION
OPERATIONS & ADMINISTRATION PROGRAM
BUDGETED ESTIMATED BUDGETED
OPERATIONS 1986 1986 1987
LABOR AND EXPENSES
40-43702-001
SALARIES AND WAGES $
40,978 $
33,709
$ 43,032
40-43702-002
COST ALLOCATION
10,080
10,080
8,960
40-43702-009
OFFICE SUPPLIES AND PRINTING
1,740
1,700
1,740
40-43702-010
MINOR EQUIPMENT
500
400
500
40-43702-019
INSURANCE - LIFE
138
107
122
40-43702-044
PUBLICATIONS AND DUES
1,835
1,700
1,570
40-43702-048
TRAVEL AND TRAINING
600
2,100
2,970
40-43702-051
PROFESSIONAL SERVICES
84,500
54,825
202,625
40-43702-063
TELEPHONE EXPENSE
1,255
1,195
1,255
40-43702-065
INSURANCE -VEHICLES AND BUILDIN
270
1,240
300
40-43702-066
INSURANCE - HEALTH
2,072
1,734
1,750
40-43702-068
PENSION CONTRIBUTION EMPLOYER
2,460
2,275
2,581
40-43702-071
UNEMPLOYMENT INSURANCE
800
800
800
40-43702-072
SOCIAL SECURITY TAXES
3,066
2,530
3,180
40-43702-075
RENT
6,375
6,375
6,375
40-43702-081
OFFICE MACHINE MAINTENANCE
100
0
100
40-43702-082
RADIO MAINTENANCE
50
0
875
40-43702-083
VEHICLE k MACHINE MAINTENANCE
1,800
380
900
40-43702-100
MISCELLANEOUS
0
0
100
40-43702-178
WORKERSCOMPENSATION
1,262
1,262
1,455
------------
------------
--------
TOTAL OPERATIONS
159,981
122,412
281,190
TOTAL OPERATION AND MAINTENANCE
BEFORE DEPRECIATION 159,881 122,412 281,190
DEPRECIATION
40-43702-105 DEPRECIATION EXPENSE 5,000 1,924 2,020
BRAND TOTAL ADMINISTRATION I ENGINEERING $ 324,762 $ 246,748 $ 564,400
----------------------- ---------- ---------
------------ ---------
r
II
I
H
I
I
I
I
I
n
I
I
I
L
I
I
'JI 1 91:1' / •
11. • Lew
City Engineer .50
Staff Engineer .15
Draftsman II .50
Draftsman I .50
40-43702-009
•9 ID. i 4I Iu.
o w
1 ..
-. -
' 1 1 1 1 Y 1\.•' Q. IPYI91i,Y
' n m. • .
40-43702-044
American Water Works
Water Polution Control
Highway Dept. Specs. (2@ $25)
Bureau of Natural Affairs
• Trade Magazine
• American Public Works Assn. Dues
Arkansas Water Managers
Miscellaneous
40-43702-048 TRAVEL & TRAINING
Computer Workshop
Public Works Engineering & Management
Services (2@ $500)
Arkansas Water Worts & Pollution
Control School
Rehabilition of Water System
Urban Drainage Service
$ 14,613
4,503
10,935
7.981
$ 140
1,250
350
$ 1.740
$ 200
100
75
125
$ 500
$ 660
60
50
400
50
65
35
250
1 1.570
$ 370
1,000
I
I
I
40-43702-051 PROFESSIONAL SERVICES
NWARK Regional Planning Commission $ 5,000
Right Of Way Board 125
Water System Study 50,000
Water Loss Study 60,000
Permit Review Fee 1,000
Performsre Measurement System 60,000
Storm Water Discharge Permits 25,000
Miscellaneous 1.500
$202.625
I
I
I
L
H
I
L
I
L
I
I
U
240 1
' GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: City Engineer
' FUND: Water ft Sewer
DEPARTMENT: Public Works
PROGRAM(S): Right of Way Acquisition
GOAL: Acquire required right of way in a proper and cost-effective
' manner.
OBJECTIVE:
Acquire rights of way in the shortest possible time span, consistent
with project bid dates.
STRATEGY:
' 1. Become familiar as possible with the plans and specifications
on the job, as early in the job as possible.
2. Be prepared to meet with individuals at any time to
discuss the right of way needs.
3. Coordinate with the Engineer on requested changes
or questions about construction.
4. Be prepared to start condemnation proceedings if negotiations
' fail.
OBJECTIVE:
' Acquire,right of ways in a manner consistent with applicable
regulation.
STRATEGY:
1. Become thoroughly familiar with the Federal, State,
or local requirements for easement acquisition on
a given job.
' 2. Keep field notes on all individual contacts and place
notes in the appropriate file.
3. Attend whatever seminars and schocls on right of
U. way acquisition that are made available.
4. Coordinate easement acquisition with the appropriate
agency.
1
241
PUBLIC WORKS ➢EPARTMENT
CITY ENGINEERING DIVISION
BIGHT OF WAY ACQUISITION PROGRAM
01'1:4'lif i;
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
---------- ------------ ----------
LABOR AND EXPENSES
------------------
40-43703-001 SALARIES AND WAGES $
24,052
3 22,440
i 25,318
40-43703-002
COST ALLOCATION
5,916
5,916
5,283
40-43703-009
OFFICE SUPPLIES AND PRINT
208
50
344
40-43703-019
INSURANCE - LIFE
120
60
60
40-43703-048
TRAVEL AND TRAINING
0
0
500
40-43703-063
TELEPHONE EXPENSE
330
320
320
40-43703-066
INSURANCE - HEALTH
1,668
1,033
1,034
40-43703-068
PENSION CONT ENPLO.YBR
1,325
1,340
1,520
40-43703-071
UNEMPLOYMENT INSURANCE
300
325
400
40-43703-072
SOCIAL SECURITY TAKES
1,576
1,604
1,810
40-43703-075
RENT
500
500
500
40-43703-082
RADIO MAINTENANCE
50
0
100
40-43703-083
VEHICLE & MACHINE NAINT
900
1,268
1,900
40-43703-100
MISCELLANEOUS
50
50
50
40-43703-198
WORKERS' COMP. PREMIUM TAX
740
740
856
------------
------------
----------
TOTAL OPERATIONS
37,735
35,646
39,995
TOTAL OPERATION AND MAINTENANCE
BEFORE DEPRECIATION
37,735
35,646
39,995
------------
------------
------------
TOTAL ADMINISTRATION A ENGINEERING
8 31,135
$ 35,646
$ 39,995
------------
------------
------------
------------
------------
------------
242
I
Fri i
.r-
' PUBLIC WORKS DEPARTMENT
CITY ENGINEERING DIVISION
RIGHT OF WAY AQUISITION PROGRAM
• ' Number of 1987 Budgeted
_ F7 ov�4 1987
Building Inspector/Land Agent 1 $ 25.318
EXPLANATION OF ACCOUNTS
40-43703-009 OFFICE SUPPLIES & PRINTING
Copies $ 144
Miscellaneous 200
$ 344
I40-43703-048 TRAVEL & TRAINING
Aquisition & Relocation School (ROW) $ 500
i i.
1
1
1
1
1
243
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: City Engineer
FUND: Water $ Sewer
DEPARTMENT: Public Works
PROGRAM(S): Public Construction Administration
GOAL: Assure that all contract construction projects are administered
in a manner that is most effective and beneficial to the City.
OBJECTIVE:
Assure that all projects are completed in accordance with the
specifications.
STRATEGY:
1. Inspect each project at least once daily and with
extra attention to critical phases of the work.
2, Keep accurate records of each visit and place in the
project file.
3. Coordinate with th. Engineer on all required field
changes and unusual problems.
4. Either conduct personally or witness the performance
of all testing required by the contract documents.
5. Perform a final inspection of the work in coordination
wwith the Engineer and the contractor.
1
OBJECTIVE:
Assure that all projects are completed in a timely manner.
STRATEGY:
1. Obtain all easements and rights of ways prior to
contract award.
2. Indicate incentives and/or penalties for early or
late completion time in the construction control.
3. Coordinate utility relocation problems with the affected
utility.
4. Schedule preconstruction conferences to go over all
possible problems that might arise during construction.
5. Provide regular inspection of the work and notify
the contractor when work is falling behind schedule.
6. Provide 24 hour turnaround on all contractor requests
and inquiries.
7. Process change orders as quickly as possible to avoid
delays to the contractor.
8. Include a time schedule in the construction contract.
9. Process payments in a timely manner.
I
I
Li
I-
(-'44
C.' 43
PUBLIC WORKS DEPARTMENT
CITY-ENGINEERIN6 DIVISION
PUBLIC CONSTRUCTION ADMINISTRATION PROGRAM
let
I
1
1
1
1
OPERATIONS
LABOR AND EXPENSES
40-43704-001 SALARIES AND WAGES
40-43704-002 COST ALLOCATION
40-43704-019 INSURANCE - LIFE
40-43704-066 INSURANCE - HEALTH
40-43704-068 PENSION CONT EMPLOYER
40-43704-072 SOCIAL SECURITY TAXES
40-43704-009 OFFICE SUPPLIES AND PRINT
40-43704-010 MINOR EQUIPMENT
40-43704-011 CLEANING SUPPLIES
40-43704-041 UNIFORMS AND PERS EQUIPMENT
40-43704-048 TRAVEL AND TRAINING
40-43704-063 TELEPHONE EXPENSE
40-43704-100 MISCELLANEOUS
40-43704-081 OFFICE MACHINE MAINTENANCE
40-43704-082 RADIO MAINTENANCE
40-43704-083 VEHICLE AND MACHINE MAINT.
IGILTt41tI31IU:k
TOTAL OPERATION AND MAINTENANCE
BEFORE DEPRECIATION
DEPRECIATION
40-43701-105 DEPRECIATION EXPENSE
TOTAL ADMINISTRATION & ENGINEERING
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
f 65,118
f 62,800
f 31,583
14,326
14,326
7,351
192
192
124
1,440
1,440
1,262
4,053
4,053
1,211
5,014
5,014
2,484
500
793
300
250
0
200
50
0
0
330
223
165
2,500
1,438
410
1,200
419
400
500
100
200
50
0
50
100
0
100
2,288
929
2,288
97,911
91,727
48,128
97,911 91,727 48,128
0
0
1,200
f=== 97,911
f==_= 91,727
f 49,328
El
I
PUBLIC WORKS DEPARTMENT
CITY ENGINEERING DIVISION
PUBLIC CONSTRUCTION ADMINISTRATION PROGRAM
Number of 1987 Budgeted
Employees 1987
Project Cooridnator .33 $ 11,400
Engineering Technician II 1.00 20. 183
1.33 $ 31,583
EXPLANATION OF ACCOUNTS
40-43704-010 MINOR EQUIPMENT
Blue Print File S 200
40-43704-048 TRAVEL AND TRAINING
AWWA Dues $ 98
APWA Dues 50
APWA Congress •& Equipment Show 1,052
Seminars (Miscellaneous) 1,200
Books 100
$ 2,500
El
I
I
I
I
El
I
246 1
PUBLIC WORKS DEPARTMENT
MATER SUPPLY DIVISION
WATER PURCHASED PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
OPERATIONS
LABOR AND EXPENSES
------------------
40-43800-039 PURCHASED WATER
TOTAL OPERATIONS
TOTAL WATER SUPPLY AND TREATMENT
BEFORE DEPRECIATION
DEPRECIATION
40-43800-105 DEPRECIATION EXPENSE
f 1,260,000 f 1,242,300 $ 1,389,900
1,260,000 1,242,300 1,389,900
1,260,000 1,242,300 1,389,900
76,266 56,360 59,178
TOTAL WATER SUPPLY AND TREATMENT f 1,336,266 f 1,298,660 f 1,449,078
X47
I
I
PU%,IC WORIG DEPARTMENT
WATER SUPPLY DIVISION
WATER PURCHASED PROGRAM
EXPLANATION OF ACCOUNTS
40-43800-039 PURC H A WA .R
3,390 Million Gallons of
Water at $410/Million ffi 1.389.900
L
L
L
L
I
I
I
L
I
I
I
I
248 I
GOALS, OBJECTIVES, AND
DIVISION:• Airport
FUND: Airport
DEPARTMENT: Public Works
PROGRAM(S): Administration
service to general and commercial
OBJECTIVE:
Develop fuel
STRATEGY:
As requests are made, they will be reviewed by the Airport
Committee for consistency with the 20 -Year -Master Plan for
Fayetteville Municipal Airport.
OBJECTIVE:
Provide and maintain all support facilities neede
STRATEGY:
We
will monitor all
tenant. requirements for
support facilities
1.
We will. keep an
"open door" policy on all
requests for
.full services to
general and commercial aviation.
2.
We will provide
follow-up information to
all tenants in
regard to their
requests.
3.
We will provide
and maintain all support
facilities that
are required to
maintain our Air Carrier
Certificate.
OBJECTIVE:
Explore all avenues open to request. Support any and all efforts
on the part of the FAA to maintain the existing facilities on the
field.
STRATEGY:
We will monitor and explore all request made to this office
and support -the FAA's needs and requirements to maintain the
services they provide to general and commercial aviation.
11 We will stay abreast of FAA's long range plans of the
services they provide and the facilities they will need.
at the Fayetteville Airport in order to carry out those
plans. .
Ii
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Airport
FUND: Airport
DEPARTMENT: Public Works
PROGRAM(S): Administration
GOAL: Encourage continued growth in all aspects of aviation.
OBJECTIVE:
Promote general aviation use in special events.
STRATEGY:
Provide information on our general aviation facilities available
to area organizations to be included in their informational
packets they mail. To continue our annual air show. Possibly
adding additional events to the air show such as home -built
aircraft fly -ins and fly -in breakfast.
OBJECTIVE:
Promote the airport at media level.
STRATEGY:
We will prepare .a news release at every opportunity to better
inform the citizens of the facilities and services available
at the Fayetteville Municipal Airport.
1. We are currently in the process of negotiating a Fly Fayetteville
promotion which the airlines and the City of Fayetteville
with participate.
OBJECTIVE: ,
Establish tracking system on all levels of use.
STRATEGY: '
We currently have records indicating the usage of our airport
by the airlines, enplanements, deplanements, fuel delivered
to the airport, air traffic operations, and aircraft based
at the airport on a monthly basis.
1. To conduct a flow chart showing upward and downward trends
on a monthly basis in all levels of use. ,
2. This tracking system will be in effect in January.
L!
I
I
II
250 '
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Airport
FUND: Airport
DEPARTMENT: Public Works
PROGRAM(S): Administration
GOAL: Operate Drake Field as cost effective as;possible.
OBJECTIVE:
Encourage full fuel usage by airlines.
STRATEGY:
' Increase storage capacity of fuel farm. Set up meetings between
airlines and Fixed Base Operator (FBO). Be as helpful as possible
in negotiations between airlines.and FBO for a fuel contract
between the airlines and the FBO.
1. Increase capacity of fuel farm no later than the first quarter
of 1987.
2. Gather information from other airports of similar size with.
' airlines/FBO contracts.
3. Enforce our rules and regulations regarding the quality
of the fuel farm, tender trucks, fuel handlers to assure
' the airlines that they have the best or equal quality fueling
facilities in their system.
OBJECTIVE:
'
Increase hangar occupancy by 10%.
STRATEGY:
At the present time we have two T -hangar faciltiies that have
the storage capabilities to house 23 aircraft. Currently we
have only two vacancies. I feel confident we can fill these
' two spaces by the end of the first quarter of 1987.
1. Send notices to aircraft owners that we have aircraft storage
available.
OBJECTIVE:
Increase advertising revenue by 10%.
'• STRATEGY:
I feel we can increase advertising revenues by direct mailing
to the remaining hotels and motels in the Northwest Arkansas
' area that are not presently leasing advertising display space
or direct dial telephone space in the terminal
OBJECTIVE:
'
Continue upgrade of 20 -Year Plan based on yearly income.
STRATEGY:
' The 20 -Year Master Plna, which was approved by the Board of
Directors in 1983, consists of three phases. The first phase
is for a 5 -year period with 19 of the 31 projects completed
I
by the end of the third year (October 1986). Of the remaining
projects, 3 would qualify for 100% FAA funding; S would qualify
for 90/10 FAA funding with the remaining 4 to be capital improve- I
ments.
1. According to the Joint Planning Conference with the FAA
and the City of Fayetteville, our plans are to overlay
all taxiways and the runway in 1987. Our share of the
match has been budgeted for 1987.
2. The fuel farm will be explanded on the west side in 1987
r
r
C
I
I
I
I
I
H
i
1]
I
I
252 I
IGOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Airport
FUND: Airport
'• DEPARTMENT: Public Works
PROGRAM(S): Administration
' GOAL: Maintain high degree of safety at Drake Field.
OBJECTIVE:
To continue on acquisition of latest FAA safety equipment.
STRATEGY:
' Continue to update our library to make sure we are obtaining
the latest information on improved or new developments in
safety equipment
' I will employ the following tactics:
1. Continue to receive publications from FAA, AAAE, NTIS,
NFPA, and 150 Advisory Circulars.
' -
2. Continue to stay in close contact with local, state, and
federal government agencies in our efforts to obtain the
radar for Northwest Arkansas.
' 3. Continue to monitor the FAA schedule of the installation
of MLS for Fayetteville.
I
OBJECTIVE:
Provide qualified personnel on line for emergency decisions concerning
the -field.
' STRATEGY:
Emergency plans as required by the FAA for emergencies as they
pertain to Fayetteville Municipal Airport are retained in our
I. Airport Operations Manual. These are distributed to all tenants
operating on the airport. Revisions are made to that manual
when necessary to keep all tenants informed of any change in
' emergency procedures or changes in any personnel with respons-
ibility to make emergency decisions.
Airport staff will employ the following tactics:
'
1. We will continue to follow the mandatory traini program
as outlined by Federal Aviation.Regulation 139.55
2. Exercise our CFR fire crew at least one time per month.
' 3. Exercise our full emergency plan at least one time per
year to make sure that our plan is effective and that the
personnel in charge have received efficient training to
I. make emergency decisions at the Fayetteville Airport.
OBJECTIVE:
' Establish safety criteria for both City and private employees.
STRATEGY:
Staff will continue to make revisions, enforce, and monitor:
' 1. Airport Operations Manual.
2. Minimum Standards for Commercial Aeronautical Activities.
3. Master Seci:rity for the airport.
253
PUBLIC WORKS DEPABTfNT
AIRPORT DIVISION
ADMINISTRATION PROGRAM
BUDGETED ESTIMATED BUDGETED
PERSONNEL SALARIES 1986 1986 1987
55-43900-001 SALARIES AND WAGES f 62,371 $ 60,600 $ 64,329
55-43900-002 COST ALLOCATION 11,665 11,665 11,803
55-43900-019 INSURANCE - LIFE 156 156 252
55-43900-066 INSURANCE-RIALTR 1,263 1,263 2,296
55-43900-068 PENSION CONTRIBUTION 3,178 3,178 3,860
55-43900-071 UNEMPLOYMENT INSURANCE 0 0 844
55-43900-072 SOCIAL SECURITY TAKES 3,988 4,447 4,724
55-43900-198 WORKERS CONP PREMIUM TAX 2,339 2,339 3,297
------------ ------------ -----------
TOTAL PERSONNEL SALARIES 84,960 83,648 91,405
MATERIALS AND SUPPLIES
------m ..............
55-43900-009 OFFICE SUPPLIES AND PRINTING 885 750 750
55-43900-010 MINOR EQUIPMENT 35 35 0
------------ ------------ ------------
TOTAL MATERIALS AND SUPPLIES 920 785 750
CONTRACTUAL SERVICES
55-43900-041 UNIFORMS AND PERSONAL EQUIPMEN 0 0 1,173
55-43900-044 PUBLICATIONS AND DOES 1,207 1,105 980
55-43900-048 TRAVEL AND TRAINING 4,732 4,800 4,800
55-43900-051 PROFESSIONAL SERVICES 1,500 600 1,700
55-43900-052 AUDIT EXPENSE 5,433 5,433 5,542
55-43900-054 CONTRACT SERVICES 811 811 2,811
55-43900-058 LEASE EXPENSE 67,106 67,106 64,752
55-43900-063 TELEPHONE EXPENSE 3,421 3,421 3,626
55-43900-064 UTILITIES 60,515 64,715 68,598
55-43900-065 INSURANCE -VEHICLE AND BUILDING 11,925 11,925 10,550
55-43900-067 INSURANCE -SELF 0 0 0
55-43900-076 AIR SOON 12,000 13,177 18,000
55-43900-100 MISCELLANEOUS 523 523 800
TOTAL CONTRACTUAL SERVICES 169,173 173,616 183,332
----------- ------------ ------------
MAINTENANCE
55-43900-081 OFFICE MACHINE MAINTENANCE 780 780 345
55-43900-082 RADIO MAINTENANCE 100 100 550
55-43900-083 VEHICLE AND MACHINE MAIN? 1,550 1,300 1,458
--------------------- ------------
TOTAL MAINTENANCE 2,430 2,180 2,353
------------ ------------
II
254 1
I
1
1
1
1
1
1
1
•1
DEBT SERVICE EXPENSE
55-43900-101 PAYING AGENTS TEES
55-43900-102 INTEREST EXPENSE
55-43900-134 BOND DISCOUNT ANORTIZAtION
TOTAL DEBT SERVICES EXPENSE
TOTAL OPERATIONS, MAINTENANCE AND DEBT
SERVICE`BEPORE DEPRECIATION
DEPRECIATION
55-43900-105 DEPRECIATION EXPENSE
TOTAL DEPRECIATION
TOTAL AIRPORT OPERATIONS
PUBLIC WORKS DEPARTMENT
AIRPORT DIVISION
ADMINISTRATION PROGRAM
i,
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
500
500
500
33,817
33,817
31,367
686
686
686
-------
------- -- -
35,003
35,003
32,553
292,486 295,232 310,393
------------ ------------ -----------
1,415
1,415
1,415
1,415
1,415
1,415
------------
------------
------------
2 293,901
1 296,647
t 311.808
.
255
' •• O FN',.
Number of 1987 Budgeted
•mot ove 1987
Airport Manager 1 $ 28,938
Assistant Airport Manager 1 20,096
Secretary 1 15.295
3 S 64.329
XFtANATION OF ACCOUNTS
55-43900-041 UNIFORMS & PERSONAL EQUIPMENT
Uniforms $ 1,123
Rain Suits (2@ $25) 50
1 1.173
55-43900-044
AAAE (2@ $175)
$ 350
SEAM (2@ $15)
30
AAOA (2@ $55)
110
Airports '86("87)
345
Aeronotical Charts
70
Miscellaneous
75
980
55-43900-048 TRAVEL & TRAINING
AAAE Conference $ 1,000
National AAAE Conference 1,500
Miscellaneous Trips 2.300
$ 4.800
With]
55-43900-054 CONTRACT SERVICES
Muzak $ 420
Fire Alarm 391
Copy Machine Lease 2.000
S 2.811
55-43900-058 i,FA_4E EXPENSE.
"T" Hanger Lease $ 45,360
Maintenance Hanger 19.392
$ 64.752
1
I
1
1
I
1
I
1
1
1
1
1
1
PUBLIC WORKS DEPARTMENT AIRPORT FUND
AIRPORT DIVISION
JANITORIALPROGRAM
PERSONNEL SALARIES
55-44201-001 SALARIES AND WAGES $
55-44201-002 COST ALLOCATION
55-44201-005 OVERTIME
55-44201-019 INSURANCE - LIFE
55-44201-066 INSURANCE -HEALTH
55-44201-068 PENSION CONTRIBUTION
55-44201-071 UNEMPLOYMENT INSURANCE
55-44201-072 SOCIAL SECURITY TAXES
55-44201-198 WORKERS COMP PREMIUM TAX
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
55-44201-010 MINOR EQUIPMENT
55-44201-011 CLEANING SUPPLIES
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICES
--------------------
55-44201-041 UNIFORMS AND PERSONAL EQOIPMEN
55-44201-054 CONTRACT SERVICES
fillil � ,N�Ii�}4iL1!>E'l�l,l'ltd�fi�
MAINTENANCE
55-44201-161 SMALL EQUIPMENT MAINTENANCE
TOTAL MAINTENANCE
TOTAL OPERATIONS, MAINTENANCE AND DEBT
SERVICE BEFORE DEPRECIATION
DEPRECIATION
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
40,020
$ 40,020
f 41,367
8,623
8,623
7,406
0
0
1,914
168
168
168
2,127
2,127
2,089
1,505
1,505
1,722
0
0
505
2,862
2,862
3,095
1,729
1,729
2,056
-
------------
-----------
57,034
57,034
60,322
178 178 100
6,024 6,024 8,059
6,202 6,202 8,159
787
787
0
3,200
3,200
3,200
3,987
3,987
3,200
200 ---------28 --------200
200 28 200
67,423 67,251 71,881
------- ------------ -----------
55-44201-105 DEPRECIATION EXPENSE
737
737
800
------------------------------------
TOTAL DEPRECIATION
737
737
800
------------
------------
------------
TOTAL JANITORIAL
$ 68,160
S 67,988
$ 72,681
LU
^ •i4
' IN
P
a .tek. 4
Head Custodian
Maintenance Worker I
Custodian
Overtime
55-44201-011
Paper Products
Rental (towels, rats, mops)
Chemicals
Can liners & Trash begs
S.
$ 3,619
1,373
2,332
735
$ _8.059
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
I
Li
I
I
I
I
I
L
I
I
Li
I
I
ID
I
DIVISION: Maintenance
FUND: Water & Sewer •
DEPARTMENT: Public Works
PROGRAM(S): Administration (40-44000)
GOAL: Provide adequate and reliable services to the citizens through a comprehensive
cost effective maintenance program.
OBJECTIVE:
Invite citizens participation in solving neighborhood problems in
the areas of water, sewer, street, drainage, or related maintenance
problems.
STRATEGY:
Arrange for neighborhood meetings and obtain citizens input
in. regards to their local maintenance problems.
OBJECTIVE:
Improve planning and scheduling.
STRATEGY:
Use last year's data to improve planning and scheduling and
reduce unproductive time to a minimum.
OBJECTIVE:
Monitor cost effectiveness of procedures used.
STRATEGY:
Use in-house audit and evaluation to measure effectiveness
of different methods and procedures used.
OBJECTIVE:
Improve the cost accounting and work order system in conjunction with
the Finance Department to provide a more accurate measure of productivity
and cost.
STRATEGY:
Establish uniform procedures for work order systems and reduce
unnecessary paperwork.
0
I
7C0
I
PERSONNEL
40-44000-001
40-44000-002
40-44000-005
40-44000-019
40-44000-066
40-44000-068
40-44000-071
40-44000-072
40-44000-178
SALARIES AND WAGES
COST ALLOCATION
OVERTIME
INSURANCE - LIFE
INSURANCE - HEALTH
PENSION CONTRIBUTION
UNEMPLOYMENT INSURANCE
SOCIAL SECURITY TAXES
WORKERS COMP. PREMIUM TAX
TOTAL PERSONNEL
MATERIALS AND SUPPLIES
40-44000-009 OFFICE SUPPLIES AND PRINTING
40-44000-010 MINOR EQUIPMENT
40-44000-011 CLEANING SUPPLIES
40-44000-012 CHEMICALS
i ifltf li:31 fIm-y'l IFIii1I9Ai:F�
CONTRACTUAL SERVICES
40-44000-040
40-44000-041
40-44000-044
40-44000-048
40-44000-051
40-44000-065
40-44000-067
40-44000-063
40-44000-075
40-44000-100
PUBLIC NOTIFICATION
UNIFORMS & PERS. EQUIPMENT
PUBLICATIONS & DOES
TRAVEL AND TRAINING
PROFESSIONAL SERVICES
IBNSURANCE-VEHICLES & BLDG.
SELF INSURANCE
TELEPHONE EXPENSE
RENT
MISCELLANEOUS EXPENSE
TOTAL CONTRACTUAL SERVICES
$
MAINTENANCE
40-44000-081 OFFICE MACHINE MAINTENANCE
40-44000-082 RADIO MAINTENANCE
40-44000-083 VEHICLE A RACHIER MAINTENANCE
TOTAL MAINTENANCE
TOTAL PUBLIC MAINTENANCE ADMINISTRATION $
PUBLIC WORKS DEPARTMENT
PUBLIC MAINTENANCE DIVISION
ADMINISTRATION PROGRAM
BUDGETED ESTIMATED BUDGETED ,
1986 1986 1987
---------- -----------------------
74,916 1 63,620 1 93,942
17,500 17,500 19,836
0 0 418
252 252 312
2,282 2,200 3,785
3,702 3,108 4,936
392 330 392
5,621 4,771 6,817
1,814 1,804 2,780
106,479 93,585 133,218 ,
------------ ------------
4,864 2,918 4,235
485 310 385
0 0 0
220 0 0
5-349 3,228 4,620
100 0 100
498 305 494
531 351 431
1,308 1,238 1,700
0 0 0
1,923 200 220
800 233 800
3,100 1,500 3,100
6,375 6,375 6,375
200 200 250 ------_ -
14,835 10,402 13,470
200 100 200
100 0 945
2,950 829 4,576
----------------------- ------------
3,250 929 5,721
129,913 f 108,144 1 157,029
----------- ------------------------
i
I
I
I
I
I
IT
IT
dui• • •:
Maintenance Superintendent/
Asst. Public Forks Director 1 $ 33,878
Assistant Maintenance Superintendent 1 31,518
Engineering Technician I 1 15,688
Secretary 1 i2858
' Overtime $ 418
I
I
11
I
U
G
I
I
I
40-44000-010 MINOR EQUIPMEt1F
Calculator $ 165
Miscellaneous 220
$ 385
40-44000-041
Safety Boots
3 pair $
195
Coveralls
3 pair
159
Rainsuits
3 pair
115
Hard Hat
1
$
25
494
40-44000-044 PUBLICATIONS &
DUES
American Public Works Assoc. $
125
Arkansas Water
& Wastewater Managers
70
Operator License
40
NWAW & FCA
50
City Directory
66
' Miscellaneous
80
40-44000-048 TRAVEL & TRAINING
S
431
AWWA Fbllution
Control Annual Meeting $
650
APWA Equipment
& Congress
650
Regional Sewer
Rehab Start Course
$
400
1.700
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
1
DIVISION: Inventory, T $ D, SM d C, Maintenance
FUND: Water and Sewer
DEPARTMENT: Public Works
PROGRAM(S): Administration (40-44701)
GOAL: Provide adequate, reliable, high quality service to the residents
of Fayetteville and the surrounding dependent communities.
OBJECTIVE:
Provide high quality water supply without interruption.
STRATEGY:
1. Develop a comprehensive emergency plan for interruption
in service from the supplier, Beaver Water District.
OBJECTIVE:
Provide a clean, environment through a properly maintained sanitary
sewer collection system.
STRATEGY:
1. Respond and reduce emergency blockages with a preventative
maintenance program of problem areas.
2. Document these areas for rehabilitation purposes.
OBJECTIVE:
Establish standard procedures particularly in the areas that
involve the general public.
STRATEGY:
1. Improve the scheduling method.
2. Identify the areas that need standard procedures.
Establish standard procedures available to the
public when applicable and useful.
OBJECTIVE:
Keep a modern, up-to-date warehouse inventory of construction
and repair materials.
STRATEGY:
1. Monitor construction and repair material needs
daily.
2. Keep emergency and "special needs material" in
usable condition.
1
I
262
I
I. PUBLIC WORKS DEPARTMENT
PUBLIC MAINTENANCE DIVISION
W, A $ ADMINISTRATION AND,INpENTORY PROGRAM
r
' OPERATIONS BUDGETED ESTIMATED BUDGETED
---------- 1986 1986 1987
INVENTORY ---- ----- ------------
40-44701-001 SALARIES AND WAGES f 129,670 f 133,205 $ 99,982
40-44701-002 COST ALLOCATION 4,387 4,387 20,824
40-44701-009 OFFICE SUPPLIES AND PRINT 300 300 850
40-44701-010 MINOR EQUIPMENT 8,642 8,642 11,238
40-44701-011 CLEANING SUPPLIES 1,179 900 1,100
' 40-44701-036 SAFETY DEVICES 0 0 2,000
40-44701-041 UNIFORMS & PERSONAL EQUIPMENT 9,548 9,548 11,765
40-44701-048 TRAVEL AND TRAINING 1,220 620 2,560
40-44701-058 LEASE EXPENSE 560 560 500
'
40-44701-063 TELEPHONE EXPENSE 3,662 3,430 3,500
40-44701-064 UTILITIES EXPENSE 160,510 154,410 156,500
40-44701-065 INSURANCE -VEHICLES A BUILDING 11,862 11,862 4,130
' 40-44701-071 UNEMPLOYMENT INSWURANCE 4,000 4,000 6,420
40-44701-080 BUILDINGS AND GROUNDS MAIN?. 2,150 1,700 4,450
40-44701-081 OFFICE MACHINE MAINTENANCE 50 50 100
' 40-44701-082 RADIO MAINTENANCE 850 850 5,830
40-44701-083 VEHICLE AND MACHINE MAINTIMAIC 5,509 5,509 5,926
40-44701-100 MISCELLANEOUS 650 650 500
40-44701-161 MAINTENANCE OF SMALL EQUIPMENT 3,765 742 1,000
I.
40-44701-372 INVENTORY ADJUSTMENT 75 75 75
40-44701- WATER IN LIEU OF TAXIS 0 0 77,095
40-44701- SEWER IN LIEU OF TAXIS 0 0 91,578
TOTAL WAS ADMIN. & INVENTORY BEFORE
DEPRECIATION 348,589 341,440 507,923
DEPRECIATION
------------
' 40-44701-105 DEPRECIATION EXPENSE 702 50,510 53,036
------------ ------------ ------------
TOTAL WAS ADMIN; AND INVENTORY f 349,291 f 391,950 i 560,959
------------ ------------ ------------
1
I
I
I
PUBLIC WORKS DEPARTMENT
PUBLIC MAINTENANCE DIVISION
WATER & SEWER ADMINISTRATION
EXPLANATION OF ACCOUNTS '
40-44701-010 MINOR E(UJ±Tl2lT
Tapping Machine Bits $ 4,658 ,
Service Truck Supplies 1,700
Shovels & Tools 2,530
Water level machine 500
Chain Saw 300
Service Plugs 500
Ratchet for Hand Rod 850
Air Hose 200
$ 11.238
40-44701-036 SAFETY DEVICES
Traffic Cones & Warning Signs $ 1,200
Miscellaneous 800
$ 2.000
40-44701-041 UNIFORMS & PERSONAL Epupo r '
Steel -toe boots (23@ $65) $ 1,495
Insulated Coveralls (23@ &40) 920
Hard Hat/liners (23@ $10) 230
Overshoes & Rainsuits 1,725
Uniform Rentals 6,459
Miscellaneous 936
$ 11.765
40-44701-048 TRAVEL & TRAINING
N.W. Ark. Dist. Meeting $ 150
Telemetoning School 800
Ark. Water Works Annual Conference
/School(4@ $385) 1,540
License Renewal 70 '
S 2.560
40-44701-080
Plumbing, Electric, Heat & A/C Maint. $ 1,650 I
Gas Pumps Repair 1,200
Yard Gate Repair 500
Miscellaneous 1.100
$ 4,450
I
I
264 ,
I
I
I
I
I
I
J
H
I
I
I
I
I
I
I
I
H
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Street
FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Administration (10-44100)
GOAL: Supervise the five Street Division programs in a comprehensive.,
cost-effective manner.
OBJECTIVE:
Implement the 1987 approved budget and work. program.
STRATEGY:
1. Schedule crews to maximize the work time available.
2. Schedule projects and programs to minimize unproductive
time due to weather conditions.
OBJECTIVE:
Monitor the intent of the Division budget.
STRATEGY:
1. Use correct work order cost accounting procedures.
2. Monitor monthly financial statements and check expend_
itures against Division logs.
OBJECTIVE:
Increase productivity within the Maintenance Division.
STRATEGY:
1. Maintain good working relations with all other
Divisions and Departments within the City.
2. Make personnel and equipment available to other
Divisions within the Maintenance Pool through scheduling
or on "as needed" basis.
3. Promote safety and training.
C
285
I
PUBLIC WORKS DEPARTMENT
STREET DIVISION
STREET MAINTENANCE ADMINISTRATION PROGRAM
BUDGETED ESTIMATED
PERSONNEL 1986 1986
10-44100-001
SALAMIS AND WAGES $
23,526 $
25,950 $
10-44100-002
COST ALLOCATION
11,766
11,766
10-44100-007
LESS REVENUE SHABING
(2,000)
(2,000)
10-44100-012
INSURANCE - LIFE
96
96
10-44100-066
INSURANCE -HEALTH
1,034
1,034
10-44100-068
PENSION CONTRIBUTION
1,412
931
10-44100-011
UNBMPLOTMBNT INSURANCE
188
188
10-44100-072
SOCIAL SECURITY TAXES
1,682
1,855
10-44100-198
WORIIRS, COMPENSATION PREMIUM
753
753
TOTAL PERSONNEL 38,457 40,573
------------ -----------
MATERIALS AND SUPPLIES
10-44100-009 OFFICE SUPPLIES & PRINTING 850 850
10-44100-036 SAFETY DEVICES 2,500 2,500
TOTAL MATERIALS AND SUPPLIES 3,350 3,350
CONTRACTUAL SERVICES
-------------------
10-44100-040
PUBLIC NOTIFICATION
1,440
226
10-44100-041
UNIFORMS AND PERSONAL EQUIP
166
166
10-44100-044
PUBLICATIONS AND DUES
100
100
10-44100-048
TRAVEL AND TRAINING
0
0
10-44100-050
DATA PROCESSING
900
1,023
10-44100-052
AUDIT EXPENSE
1,214
1,214
10-44100-051
PEOFISSIONAL SERVICES
6,000
5,000
10-44100-063
TELEPRON8 EXPENSE
3,400
2,900
10-44100-064
UTILITIES
132,212
138,238
10-44100-065
INSURANCE -VEHICLES & BUILDING
2,490
2,745
10-44100-067
INSURANCE -SELF
1,500
1,100
10-44100-100
MISCELLANEOUS EXPENSE
500
500
10-44100-160
EQUIPMENT CHARGES
18,136
2,267
------------------------
TOTAL CONTRACTUAL SERVICES
168,058
153,212
266
BUDGETED
1987
27,425
2,978
96
684
1, 089
0
1,947
920
35,139
850
2,500
3,350
500
166
100
1,000
1,800
1,250
5,000
3,000
142,725
4,590
1,500
500
0
162,131
I
I
I
I
I
I
I
U
PUBLIC WORKS DEPARTMENT
STREET DIVISION
STRAIT MAINTENANCE ADMINISTRATION PROGRAM
BUDGETED
ESTIMATED
BUDGETED
MAINTENANCE
1986
1986
1987
-----------
------------
------------
------------
10-44100-080
BUILDINGS AND GROUNDS NAINT
3,000
3,000
3,000
10-44100-081
OFFICE MACHINE MAINTENANCE
100
0
100
10-44100-082
RADIO MAINTENANCE
100
0
4,750
10-44100-083
VEHICLES & EQUIPMENT MINT
2,618
1,287
2,300
TOTAL MAINTENANCE
------------
5,818
------------
4,287
------------
10,150
CAPITAL
------------
------------
------------
10-44100-202
FIXED ASSETS
82,284
75,611"
0
TOTAL CAPITAL
82,284
75,611
0
------------------------------------
TOTAL STREET
MAINTENANCE ADMINISTRATION
$ 297,967
S 277,033-
$ 210,770
------------
------------
------------
267
a ti /�• is
•� 1 1
• ry
Number of 1987
Eznp1
Street Superintendent 1
EXPLANATION OF ACCOUNTS
10-44100-036 SAFETY DEVICES
Traffic Cones
Barricades "A" Frame
Barricades - Lumber & Paint
Warning Signs
Miscellaneous
10-44100-041
Steel Toe Boots
Insulated Coveralls
Fain - Gear
Hard Hat/Liners
10-44100-048
1 11 1uI 1;t:t N�
.-
$ 575
770
200
700
255
$ 2.500
•11
('Ti
_11
$ 65
39
50
12
$ 166
268
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
•
DIVISION: Street
' FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Right -Of -Way Maintenance (10-44101)
' GOAL: Provide a well -kept appearance of City streets and right-of-way.
UOBJECTIVE:
Perform mowing on a timely basis.
STRATEGY:
1. Utilize usage of new mowing equipment.
' OBJECTIVE:
Increase usage of spraying on specified areas.
' STRATEGY:
1. Hire two part-time summer helpers for spraying
program.
OBJECTIVE:
Improve on litter pickup by 15%.
STRATEGY:
1. Coordinate with Sanitation Department on clean-up.
'• OBJECTIVE:
Reduce number of areas that need special cleaning.
STRATEGY:
1. Coordinate with Inspection Division to stop illegal
dumping resulting in extra clean-up.
1
I.
269
PUBLIC WORKS DEPARTMENT
STREET DIVISION
MAINTENANCE Of RIGHT OF NAT PROGRAM
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL
1986
1986
1987
---------
------------
------------
------------
10-44101-001 SALARIES AND WAGES $
49,622
1 53,564
$ 81,263
10-44101-002 COST ALLOCATION
7,072
8,070
8,823
10-44101-019 INSURANCE - LIFE
222
210
0
10-44101-066 INSURANCE -HEALTH
2,595
2,648
0
10-44101-068 PENSION CONTRIBUTION
3,418
3,475
0
10-44101-071 UNEMPLOYMENT INSURANCE
113
129
390
10-44101-072 SOCIAL SECURITY TALES
3,562
3,829
0
10-44101-198 WORKERS' COMPENSATION PRENIUN
4,238
4,623
0
10-44101-007 LESS REVENUE SHARING
(33,900)
(38,684)
0
------------
------------
------------
TOTAL PERSONNEL
36,942
37,864
90,476
------------
------------
------------
MATERIALS AND SUPPLIES
----------------------
10-44101-010 MINOR EQUIPMENT
1,446
1,446
1,590
10-44101-012 CHEMICALS
2,253
2,253
5,000
10-44101-025 CONSTRUCTION MATERIALS
0
0
525
------------
------------
------------
TOTAL MATERIALS AND SUPPLIES
3,699
3,699
7,115
------------
------------
------------
CONTRACTUAL SERVICES
-------------------
10-44101-041 UNIFORMS AND PERSONAL EQUIPNEM
2,050
2,050
3,518
10-44101-054 CONTRACT SERVICES
525
525
0
10-44101-160 EQUIPMENT CHARGES
30,772
35,990
55,583
-------------
------------
------------
TOTAL CONTRACTUAL SERVICES
33,347
38,565
59,101
------------
------------
- -----------
MAINTENANCE
10-44101-082 RADIO NAINTINANCE
100
0
0
10-44101-083 VEHICLES & EQUIPMENT NAINTENAN
10,265
1,362
0
TOTAL MAINTENANCE
------------
10,365
------------
1,362
------------
0
TOTAL PUBLIC MORES $
------------
84,353
------------
= 81,490
------------
$ 156,692
------------
------------
------------
------------
------------
------------
270
i
1
' PUBLIC WORKS DEPARTMENT
STREET DIVISION
MAINTENANCE OF RIGHT OF WAY
EXPLANATION OF ACCOUTNS
10-44101-010 MINOR EallfMLTPT
Flyers $ 40
Weedeaters 800
Weedeater Blades & String 350
' $ 1.590
10-44101-012 CHEMICALS
• ' Herbicide $ 5.000
10-44101-041 UNIFORMS & PERSONAL E9UTPMEI1T
Steel Toe Boots $ 650
'
Insulated Coveralls 390
Hard Hats 104
Rain Gear 502
'• Uniform Rental 1.872
$ 3.518
1
i
•
1
•
f)M9
LI
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Street
FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Street Maintenance (10-44102)
GOAL: Improve effectiveness of street dollar usage.
OBJECTIVE:
Decrease surface repair cost per square yard by 10%.
STRATEGY:
1. Continue to use Petromat fabric to restore streets
at a substantial savings over complete reconstruction.
OBJECTIVE:
Improve utility cut repair life and quality.
STRATEGY:
1. Coordinate with Water and Sewer to replace utility
cuts with a permanent repair.
OBJECTIVE:
Reduce number of "double dollar" projects on streets.
STRATEGY:
1. Coordinate with utilities before maintenance work
is performed to make sure that no utility replacement
is scheduled for that area.
OBJECTIVE:
Increase use of cost effective products in test area.
STRATEGY:
1. Continue to use the latest seal mixes and designs
as they become available to reduce cost and extend
street life.
I
I
272 '
PUBLIC WORKS DEPARTMENT
STREET,DIFISION
STREET MAINTENANCE PROGRAM
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL
1986
1986
1987
10-44102-001
SALARIES AND WAGES $
------------------------------------
136,695
$ 163,885
$ 234,512
10-44102-002
COST ALLOCATION
21,467
24,978
25,255
10-44102-005
OVERTIME
0
0
8,724
10-44102-019
INSURANCE - LIFE
538
650
0
10-44102-066
HEALTH INSURANCE
6,892
8,198
0
10-44102-068
PENSION CONTRIBUTION
9,023
10,756
0
10-44102-071
UNEMPLOYMENT INSURANCE
343
399
0
10-44102-072
SOCIAL SECURITY TAKES
9,777
11,852
0
10-44102-198
WORKERS' COMPENSATION PREMIUM
11,904
14,309
0
10-44102-007
LESS REVENUE SHARING
(102,900)
(119,730)
0
TOTAL PERSONNEL
93,739
115,297
268,491
MATERIALS AND SUPPLIES
----------------------
10-44102-010
MINOR EQUIPMENT
927
927
1,365
10-44102-012
CHEMICALS
5,600
5,600
5,600
10-44102-021
HOT MIX, ASPHALT, AND GRAVEL
229,371
200,624
303,406
10-44102-025
CONSTRUCTION MATERIALS
25,057
25,057
69,721
------------
------------
-------
TOTAL MATERIALS AND SUPPLIES
260,955
232,208
380,092
------------
------------
------------
CONTRACTUAL SERVICES
-------------------
10-44102-041 UNIFORMS AND PERSONAL EQUIPMEH
10-44102-054 CONTRACT SERVICES
10-44102-160 EQUIPMENT CHARGES
TOTAL CONTRACTUAL SERVICES
MAINTENANCE
10-44102-082 RADIO MAINTENANCE
10-44102-083 VEHICLES & EQUIPMENT MAINTENAN
TOTAL MAINTENANCE
CAPITAL
4,923
4,923
4,105
16,000
16,000
5,000
96,967
129,449
155,708
---------
------------
-----------
117,890
150,372
164,813
400
0
0
34,093
4,267
0
-------
------------
-----------
34,493
4,267
0
10-44102-210 EASEMENTS
5,000
0
5,000
------------
------------
------------
TOTAL CAPITAL
5,000
0
5,000
------------
------------
------------
GRAND TOTAL PUBLIC WORKS
$ 512,077
$ 502,144
$ 818,396
------------
------------
------------
-----------
------------
------------
273
PUBLIC WORKS DEPARTMENT
STREET DIVISION
STREET MAINTENANCE PROGRAM
EXPLANTION OF ACCOUNTS
10-44102-010 MINOR Ecunt€b?r
Street Brooms
Chain Saws & Parts
Sprayers
Hand Tools, Shovels & Forks
Miscellanous
10-44102-012
10-44102-041
QuEdICAFS
Rock Salt
Steel Toe Boots
Insulated & Regular Coveralls
Rain Gear
Uniform Rental
Miscellaneous
$ 100
450
105
610
100
$ 1.365
$ 715
850
553
1,872
115
$ 4.105
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Street
FUND: General
DEPARTMENT:Public Works
PROGRAM(S) Drainage Maintenance (10-44103)
GOAL: Increase maintenance of the existing infrastructure system.
OBJECTIVE:
Reduce flooding and chronic complaint problem areas
Ti
I
I
L
I
I
I
I
I
I
STRATEGY:
1. Concentrate on areas with poor drainage capabilities
and on unimproved systems.
2. Clean and maintain all public dedicated systems -bridges!,
culverts, and borrow ditches.
.3. Monitor problem systems for debris and trash and
remove on an "as needed" basis.
4. Perform maintenance on improved public dedications -ditch
paving, retention ponds, and storm piping.
5. Respond to periods of heavy rainfall to eliminate
flooding due to floating trash and fast run off.
6. Block off access to flooded areas to prevent flood -
related accidents.
I
275
PUBLIC WORKS DEPARTMENT
STREET DIVISION
DRAINAGE MAINTENANCE PROGRAM
PERSONNEL
10-44103-001 SALARIES AND WAGES $
10-44103-002 COST ALLOCATION
10-44103-005 OVERTIME
10-44103-012 INSURANCE - LIFE
10-44103-066 INSURANCE -HEALTH
10-44103-068 PENSION CONTRIBUTION
10-44103-071 UNEIPLOTMEIT INSURANCE
10-44103-072 SOCIAL SECURITY TAXES
10-44103-198 WORKERSCOMPENSATION PREMIUM
10-44103-007 LESS REVENUE SHARING
TOTAL PERSONNEL
MATERIALS AND SUPPLIES
----------------------
10-44103-010 MINOR EQUIPMENT
10-44103-021 HOT MIX, ASPHALT, AND GRAVEL
10-44103-025 CONSTRUCTION MATERIALS
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICES
-------------------
10-44103-041 UNIFORMS AND PERSONAL EQOIPMEN
10-44103-054 CONTRACT SERVICES
10-44103-160 EQUIPMENT CHARGES
TOTAL CONTRACTUAL SERVICES
NAINTENANCR
10-44103-083 VEHICLES A EQUIPMENT MAINTENAN
TOTAL MAINTENANCE
CAPITAL
BUDGETED
ESTINATED
BUDGETED
1986
1986
1987
- --------
------------
-----------
26,056
$ 57,814
$ 121,070
3,192
8,710
13,144
0
0
1,066
100
226
0
1,172
2,859
0
1,563
3,751
0
51
139
0
1,846
4,133
0
2,142
4,990
0
(15,300)
(41,753)
0
20,822
40,869
135,280
243
243
445
1,000
1,000
2,259
10,650
10,650
30,360
-------
------------
-----------
11,893
11,893
33,064
-------
------------
-----------
330
330
2,862
5,000
7,126
0
31,256
32,733
81,652
--------
------------
-----------
36,586
40,189
84,514
13,141
3,907
0
-------
------------
------------
13,141
3,907
0
-------
------------
------------
10-44103-210 EASEMENTS
0
0
5,000
------------
------------
------------
TOTAL CAPITAL
0
0
5,000
------------
------------
------------
GRAND TOTAL PUBLIC WORKS
1 82,442
$ 96,858
$ 251,858
------------
------------
------------
------------
------------
------------
•
.i •s. •N • iN
•�1 1 •
•., 1 'H , 1 ! ..•r.,
•, OF :•.C.O 111b
1 1 1 1 Y 11•; & I�YI�I\I
I. ••
_.
10-44103-041
Steel Toe Boots
Insulated Coveralls
Rain Gear
Uniform Rental
Miscellaneous
$ 170
200
75
$ 445
$ 390
234
303
1,872
63
it 2.862
277
L_.
PERSONNEL SALARIES
55-44202-001 SALARIES AND WAGES
55-44202-002 COST ALLOCATION
55-44202-019 INSURANCE - LIFE
55-44202-066 INSURANCE -HEALTH
55-44202-068 PENSION CONTRIBUTION
55-44202-071 UNEMPLOYMENT INSURANCE
55-44202-072 SOCIAL SECURITY TAKES
55-44202-198 WORKERS CON? PREMIUM TAX
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
55-44202-010 MINOR EQUIPMENT
55-44202-011 CLEANING SUPPLIES
55-44202-012 CHEMICALS
55-44202-024 SIGNS
TOTAL MATERIALS AND SUPPLIES
PUBLIC WORKS DEPARTMENT
AIRPORT DIVISION
BUILDING A GROUNDS MAINTENANCE PROGRAM
BUDGETED
1986
$ 20,284 s
4,185
72
950
916
0
1,389
839
CONTRACTUAL SERVICES
55-44202-040 PUBLIC NOTIFICATION
55-44202-041 UNIFORMS AND PERSONAL EQUIPMEB
55-44202-051 PROFESSIONAL SERVICES
55-44202-054 CONTRACT SERVICES
55-44202-058 LEASE EXPENSE
TOTAL CONTRACTUAL SERVICES
MAINTENANCE
55-44202-080 BUILDINGS AND GROUNDS MAIN?
55-44202-082 RADIO MAINTENANCE
55-44202-083 VEHICLE AND MACHINE MAIN?
55-44202-085 LIGBTING EQUIPMENT MAINTENANCE
55-44202-161 SHALL EQUIPMENT MAINTENANCE
TOTAL MAINTENANCE
TOTAL OPERATIONS, MAINTENANCE AND DEBT
SERVICE BEFORE DEPRECIATION
DEPRECIATION
28,635
ESTIMATED
1986
20,284 $
4,185
72
950
916
0
1,389
839
28,635
BUDGETED
1987
24,011
3,934
72
838
1,055
256
1,717
1,054
32,937
I
I
I
I
I
L
2,118 2,118 150
120 10 0
2,686 2,686 3,150
150 150 150
------------------ ------------
5,074 4,964 3,450
70 0 0
337 337 0
1,000 0 0
2,407 2,407 7,407
0 0 7,250
3,814 2,744 14,657
41,332 25,724 32,435
100 0 100
3,542 4,517 4,517
2,12T 1,500 2,500
216 200 200
47,317- -----31.941 39,752
- ------
84,840 88,284 90,796
------------ ------------ -----------
55-44202-105 DEPRECIATION EXPENSE
374,572
374,572
400,000
------------
------------
------------
TOTAL DEPRECIATION
374,572
374,572
400,000
TOTAL BUILDING AND GROUNDS MAINTENANCE
------------------------------------
$ 459,412
-- -
$ 442,856
- - --
i 490,796
--------- -
I
Li
27!
I
sr- O,
PUBLIC WORKS DEPARTMENT
AIRPORT DIVISION
BUILDING & GROUNDS MAINTENANCE PROGRAM
EXPLANATION OF ACCOUNTS
' 55-44202-012 CHEMICATS
Herbicide
Fire Extenguisher Refills
(20@ $15)
Ice Thaw
Miscellaneous
1
55-44202-054 CONTRACT SERVICES
Creative Greenery
Pest Control
• Arkansas Ozark Portables
Heating & A/C Maintenance
55-44202-080 MJTLDTNG & GROUNES MAINTENANCE
Parking Area Lights
Fence Clearance & Repair
Clear Zone Tree Removal
' Snow Removal
Repair Graphics Bend in Terminal
Hanger Doors & Auto Gates
Filters for Air Handlers
Automatic door Maintenance
Fire Alarm System
Tie Downs
'• Grounding Rods
Miscellaneous
' 55-44202-058 T.FASE EXPENSE
5610 Tractor/Bat-wing Mower
•t Lawn and Garden Mower
1510 Tractor and F35 Mower
I
n
I
$ 2,500
300
300
50
S 3.150
U
$ 2,400
1,000
4,000
6,500
2,000
2,500
1,100
4,000
435
1,000
1,000
6.500
$ 32.435
$ 4,500
750
2.000
$ 7.250
J
I
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
1
DIVISION: Water Transmission and Distribution
FUND: Water and Sewer
DEPARTMENT: Public Works 40-44309 Farmington and Greenland
PROGRAM(S): Water Mains Maintenance 40-44301 Fayetteville
40-44308 Growth area
GOAL: Minimize customer service interruptions and water loss through
effective leak detection and timely repair work.
OBJECTIVE:
Reduce number and frequency of leaks.
I
STRATEGY:
1. Repair existing leaks and plan for water main replacement
as the leak records indicate.
2. Schedule water system study with Engineering Division.
OBJECTIVE:
Reduce crew time per repair project.
STRATEGY:
1. Place more emphasis on efficiency by better preparation
and more readiness to respond to water leaks.
Be prepared for night repairs which are more difficult.
I
I
I
I
I
I
I
I
J
280
PUBLIC MORES ➢EPARTMENT
TRANSMISSION &••,DISTRIBUTION DIVISION
WATER MAINS MAINTENANCE PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
------------ ----------------------
AINTENANCE
MATER MAINS
40-44301-001 SALARIES AND WAGES
40-44301-002 COST ALLOCATION
40-44301-005 OVERTIME
40-44301-025 CONSTRUCTION MATERIALS
40-44301-054 CONTRACT SERVICES
40-44301-154 RENT OF EQUIPMENT
40-44301-160 EQUIPMENT CRARGES
40-44301-067 INSURANCE -SELF
TOTAL MAINTENANCE - ,MATER MAINS
DEPRECIATION
40-44301-105 DEPRECIATION EXPENSE
$ 118,000
$ 83,044
S 91,189
0
0
18,600
0
0
15,001
42,500
35,000
42,500
500
0
500
0
0
0
18,400
- 32,000
36,265
600
600
5,000
------------
------------
-----------
180,000
150,644
209,055
308,886 287,634 302,016
------------ ------------ ------------
TOTAL WATER MAINS MAINTENANCE $ 488,886 $ 438,278 $ 511,071
------------ ------------ ------------
------------------------ ------------
281
I
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
I
DIVISION: Water Transmission and Distribution
FUND: Water and Sewer
DEPARTMENT: Public Works
PROGRAM(S): Fire Hydrant and Valve Maintenance (40-44302)
GOAL: In sure all valves and hydrants are located and operational
and the design flows are met.
OBJECTIVE:
Systematically check the valves for operability and flow.
STRATEGY:
1. Schedule immediate maintenance or replacement for
problem valves.
OBJECTIVE:
Train Fire Department personnel to properly check all hydrants
in 1987 for operability and flow.
STRATEGY:
1. Schedule maintenance as requested from the Fire
Department. Repairor replace hydrants as needed.
2. Formulate a capitol improvement list for fire protection
needs for budget purposes.
OBJECTIVE:
Reduce fire hydrant line blow out by 50%.
STRATEGY:
1. Communicate with all other employees (such as linemen,
contractors, etc) in regards to the safe procedure
of closing a fire hydrant down.
I
L
I
I
I
I
I
I
11
I
[1
I
I
22
I
PUBLIC WORKS DEPARTMENT
TRANSMISSION [DISTRIBUTION DIVISION
FIBS HYDRANTS 'AND VALVES PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
I
1
1
1
FINN HYDRANTS AND VALVES
40-44302-001 SALARIES AND WAGES
40-44302-002 COST ALLOCATION
40-44302-025 CONSTRUCTION MATERIALS
40-44302-160 EQUIPMENT CHARGES
wi�tidNrL11;H:4;I1;Id:4Qii;1: �i`iO,)•CiL9
DEPRECIATION
40-44302-105 DEPRECIATION EXPENSE
TOTAL FIRE HYDRANTS AND VALVES
$ 26,250 $ 26,250 $ 38,188
0 0 7,971
4,150 4,150 4,150
3,000 6,000 10,114
------------ ------------ -----------
33,400 36,400 60,423
9,619
2,956
3,104
------------
------------
------------
$ 43,019
$ 39,356
$ 63,527
?t.3
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Water Transmission and Distribution
FUND: Water and Sewer
DEPARTMENT: Public Works
PROGRAM(S): Tank Maintenance (40-44303)
GOAL: Monitor and assure the integrity of all water storage tanks.
OBJECTIVE:
Keep transmitting equipment in good operating condition.
STRATEGY:
1. Visually check tank levels against automatic equipment
measurements.
OBJECTIVE:
Improve tank site appearance.
STRATEGY:
1. Mow and paint on a timely schedule or as needed.
PUBLIC WORKS DEPARTMENT
TRANSMISSION A. DISTRIBUTION DIVISION
TANK MAINTENANCE PROGRAM
BUDGETED
1986
ESTIMATED BUDGETED
1986 1987
TAKES
40-44303-001
SALARIES AND WAGES
$ 2,710
S 1,000
$ 2,669
40-44303-002
COST ALLOCATION
0
0
556
40-44303-025
CONSTRUCTION NATERIALS
370
1,500
2,000
40-44303-054
CONTRACT SERVICES
300
300
500
40-44303-160
EQUIPMENT CHARGES
225
800
839
------------
------------
-----------
TOTAL MAINTENANCE - TANKS
$ 3,605
$ 3,600
$ 6,564
DEPRECIATION
------------
------------
-----------
40-44303-105
DEPRECIATION EXPENSE
687
687
721
-----------------------------------
TOTAL TANK MAINTENANCE
$ 4,292
$ 4,287
$ 7,285
------------
------------
-----------
•
•
• I 1 N • •'.•R• I
_..- . ti . .
I-; .. a ;..a 111
•tKIIIcrI1t
.11111
40-44303-160
.1
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Water Transmission and Distribution
FUND: Water and Sewer
I
DEPARTMENT: Public Works
PROGRAM(S): Pumping Equipment Maintenance (40-44304)
GOAL: Maintain high quality water service to Fayetteville and the
surrounding dependent communities.
OBJECTIVE:
Eliminate pump down time with proper maintenance techniques.
' STRATEGY:
1. Monitor pumps daily for vibration and hot bearings.
Repair and replace as needed.
I
C
H
I
U.
PUBLIC WORKS DEPARTMENT
TRANSMISSION A DISTRIBUTION DIVISION
PUMPING EQUIPMENT MAINTENANCE PROGRAM
BODGETBD ESTIMATED BUDGETED
1986 1986 1987
PUMPING EQUIPMENT MAINTENANCE'
-----------------------------
40-44304-001 SALARIES AND WAGES
40-44304-002 COST ALLOCATION
40-44304-005 OPERtIME
40-44304-025 CONSTRUCTION MATERIALS
40-44304-054 CONTRACT SERVICES
40-44304-160 EQUIPMENT CBABGES
TOTAL MAINTENANCE - PUMPING EQUIPMENT
DEPRECIATION
40-44304-105 DEPRECIATION EXPENSE
TOTAL PUMPING EQOIPNENT MAINTENANCE
$ 8,100 3
14,000
' 18,219
0
0
3,800
0
0
2,009
5,950
2,500
5,350
1,200
1,200
1,500
700
1,800
1,817
------------
------------
-----------
15,950
19,500
32,695
------------
------------
-----------
2, 056
$ 18,006 $
2,056 2,159
21,556
$ 34,854
-------
------------
-------
------------
•
' PUBLIC WORKS DEPARTMENT
TRANSMISSION & DISTRIBUTION DIVISION
PUMPING EQUIRI NT MAINTENANCE PROGRAM
EXH1ANATION OF ACCOUNTS
40-44304-054 CONTRACT SERVICES
Rewind Electric Motors & Misc. Work $ 1.500
'• 40-44304-160
Use of Services Truck & Mowing equip. 8 1.817
1
1
•
I.
1
I.
1
L1
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Water Transmission and Distribution '
FUND: Water and Sewer
DEPARTMENT: Public Works
PROGRAM(S): Meter Maintenance (40-44305)
GOAL: Maintain the integrity of the meter system.
OBJECTIVE:
Replace broken meter boxes and lids.
STRATEGY:
1. Schedule meter repair work on an "as needed" basis
from the Meter Foreman's reports.
I
I
I
I
I
L
230
PUBLIC WORKS DEPARTMENT
TRANSMISSION AND DISTRIBUTION DIVISION
METER MAINTENANCE PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
METH NAINTENAECE
-----------------
40-44305-001 SALARIES AND WAGES
40-44305-002 COST ALLOCATION
40-44305-005 OVIRTIMI
40-44305-025 CONSTRUCTION MATERIALS
40-44305-160 EQUIPMENT CHARGES
eIIi!tllcJl-lf . t_4;I:i0lR
$ 18,000 $ 25,000 $ 31,097
0 0 6,488
0 0 999
6,520 6,520 6,520
2,166 6,000 9,555
26,686 37,520 54,659
DEPRECIATION
40-44305-105 DEPRECIATION EXPENSE
1,200
1,200
1,260
TOTAL METER MAINTENANCE
------------
$ 27,886
------------
$ 38,720
------------
$ 55,919
- -- ---------
-----------
-----------
------------
------------
------------
2
I
I
PUBLIC WOR1 DEPARTMENT
TRANSMISSION & DISTRIBUTION DIVISION
METER MAINTENANCE PROGRAM
EXPLANATION OF ACCOUNTS '
40-44305-160 EBUIPMENT CHARGES
Use of Pick-up, backhoe, dump truck
& flat bed $_ 9.555
I
I
I
L
1
I
222
PUBLIC WORKS DEPARTMENT
TRANSMISSION & DISTRIBUTION DIVISION
GROWTH AREA MAINS MAINTENANCE PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
GROWTH AREA MAINS
40-44308-001 SALARIES AND WAGES
40-44308-002 COST ALLOCATION
40-44308-025 CONSTRUCTION MATERIALS
40-44308-160 EQUIPMENT CHARGES
TOTAL MAINTENANCE - GROWTH ARIA MAINS
DEPRECIATION
40-44308-105 DEPRECIATION EXPENSE
TOTAL GROWTH AREA MAINS MAINTENANCE
2,300
6,800
7,558
0
0
1,576
800
800
1,000
600
1,800
1,819
------
3,700
---------
9,400
-----------
11,953
12,664
12,082
12,686
------------
------------
------------
i 16,364
i 21,482
i 24,639
------------
------------
------------
------------
------------
------------
293
PUBLIC VOPXS DEPARTMENT '
TRANSMISSION & DISTRIBUTION DIVISION
GROWTH AREA MAINE MAINTENANCE PROGRAM
EXPLANATION OF ACCOUNTS '
40-44308-025 CONSTRUCTION & MATERIALS
Miscellaneous Construction & Materials $ 1,000 '
40-44308-160 ECUIPMF,PPf CH„ARG&S
Partial Services of a PicImp, Backhoe &
Damp Truck $ 1.819
1
1
I.
I.
I.
I.
1
004
PUBLIC WORKS DEPARTMENT
TRANSMISSION & DISTRIBUTION DIVISION
MAINTENANCE FARRINGTON & GREENLAND PROGRAM
BUDGETED
1986
MAINTENANCE
FARRINGTON AND GREENLAND$
------------------------
40-44309-001
SALARIES AND WAGES
$ 3,600 $
40-44309-002
COST ALLOCATION
0
40-44309-025
CONSTRUCTION NATERIALS
1,400
40-44309-054
CONTRACT SERVICES
0
40-44309-154
BENT OF EQUIPMENT
0
40-44309-160
EQUIPMENT CHARGES
700
40-44309-067
INSURANCE -SELF
0
TOTAL SAINT.
FARNINGTON AND GREENLAND
5,700
DEPRECIATION
------------
40-44309-105
DEPRECIATION EIPENSE
1,913
TOTAL MAINTENANCE
FARRINGTON A GREENLAND
$ 7,613 $
------------
ESTIMATED
1986
3,800 $
0
1,400
0
0
1,500
0
6,500
BUDGETED
1987
3,707
772
1,400
0
0
1,399
0
7,278
1,913 2,009
8,413
$ 9,287
------
------------
•
4• ,. •• 1 •.•SLY: W •i W:Y�ii
used -_ .
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Water Transmission and Distribution
FUND: Water and Sewer
DEPARTMENT: Public Works
PROGRAM(S): Maintenance of Dams (40-44310)
GOAL: Maintain appearance and integrity of Lake Fayetteville and
Lake Sequoyah dams.
OBJECTIVE:
Keep dams free of deleterious materials and brush.
STRATEGY:
1. Schedule clean up crews and brush hog twice yearly.
OBJECTIVE:
Monitor seepage from Lake Fayetteville.
STRATEGY:
1. Check observation well and record readings.
9V7
PUBLIC WORKS DEPARTMENT
TRANSMISSION & DISTRIBUTION DIVISION
MAINTENANCE OF DAMS PROGRAM
DAMS
40-44310-001 SALARIES AND WAGES
40-44310-002 COST ALLOCATION
40-44310-025 CONSTRUCTION MATERIALS
40-44310-160 EQUIPMENT CHARGES
40-44310-100 MISCELLANEOUS EXPENSE
TOTAL MAINTENANCE - DAMS
DEPRECIATION
40-44310-105 DEPRECIATION EXPENSE
TOTAL MAINTENANCE Of DAMS
BUDGITID
1986
ESTIMATED BUDGETED
1986 1987
i 2,150 i
400
i 536
0
0
124
100
100
100
500
500
280
0
0
0
------------
------------
-----------
2,750
1,000
1,040
20,595
20,051
21,054
------------
------------
------------
i 23,345
$ 21,05.1
2 22,094
------------
------------
------------
------------
------------
------------
•' • • 4. DEPARTMENT121
. • I • I •
• I' a • • . •'•H••
. I: - -- - _._.
OQQ
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Sewer Maintenance and Collection
FUND: Water and Sewer
DEPARTMENT: Public Works
PROGRAM(S): Sewer Mains Maintenance (40-44401 Fayetteville)
(40-44404 Farmington and Greenland)
GOAL: Provide a comprehensive approach to the different aspects of maintaining '
and operating the sewer system facilities involving routine maintenance,
emergency repairs, and construction.
OBJECTIVE:
Establishthe priority list of sewer main replacments based on the
data collected from the field.
STRATEGY:
Actual and physical inspection of the facilities by means of
rodding, lamping and visual inspections and using the history
of problems in the past.
OBJECTIVE: ,
Assure cost effectiveness in determining the mains that are being
considered to be replaced.
STRATEGY: '
Avoid temporary repairs and other remedies as much as possible
on the lines scheduled for replacements. Change priority of
line if possible.
OBJECTIVE:
Incorporate the miscellaneous projects with the major constructions
and replacement whenever possible.
STRATEGY:
Improved record keeping system and updating of the overall
map and locations of where these miscellaneous projects are
located.
OBJECTIVE:
Improve preventive maintenance and increase inspection particularly
for the problem areas.
STRATEGY:
Provide a more vigorous new construction inspection program.
Schedule rodding, lamping, and visual inspection.
OBJECTIVE:
Provide rehabilitation incentive projects.
STRATEGY:
Assist the public with their sewer problems and, if adjustments
will benefit the City as well, provide incentive for the property
owner in repairing and reconstruction services or mains.
300
' PUBLIC SORES DEPARTHENT
SEWER MAINTENANCE A COLLECTION DIVISION
SEWER. MAIN MAINTENANCE PROGRAM
' BUDGETED ESTIMATED BUDGETED
1986 1986 1987
------------------------ ------------
SEWER MAINS
40-44401-001 SALARIES AND WAGES $ 146,000 $ 108,044 $ 115,875
' 40-44401-002 COST ALLOCATION 0 0 127,170
01-44410-005 OVERTIME 0 0 7,996
40-44401-012 CHEMICALS 5,540 5,540 5,650
' 40-44401-025 CONSTRUCTION MATERIALS 19,000 14,000 19,000
40-44401-054 CONTRACT SERVICES 500 500 500
40-44401-067 INSURANCE -SELF 20,000 20,000 25,000
40-44401-160 EQUIPMENT CHANGES 28,000 40,000 44,410
TOTAL MAINTENANCE SEWER HAIRS 219,040 188,084 345,601
----------------------
' DEPRECIATION
40-44401-105 DEPRECIATION EXPENSE 316,460 278,969 292,917
--------------------------------------
ITOTAL SEWER HAIR MAINTENANCE $ 535,500 $ 467,053 $ 638,518
1
1
1
1
I
PUBLIC VORKS DEPARTMENT
SEWER MAINTENANCE & COLLECTION DIVISION
SEWER MAINS MAINTENANCE PROGRAM
EXPLANATION OF ACCOU[TIS
40-44401-012 CHEMICALS
Digest Assists $ 1,400
Ureabor 450
Liquid Live Bacteria 3,000
Sewer Solvent (acid) 800
$ 5.650
40-44401-160 EGUIPMEffr CHARfItE
On estimated 67% of all SMSC equipment
will be used in this program Q' 44.410
I.
1
i.
'' 302
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Sewer Maintenance and Collection
FUND: Water and Sewer
DEPARTMENT: Public Works
PROGRAM(S): Sewer Pumping Equipment (40-44402)
GOAL: Reduce and control sewer back-ups and spills due to pumping
equipment failure.
OBJECTIVE:
Continue to plan lift stations rebailitation.
STRATEGY:
1. Document problem areas and repair.
OBJECTIVE:'
Monitor pump stations daily for high waters, vibration, and hot
bearings.
STRATEGY:
1. Repair and replace as needed.
OBJECITVE:
Continue to plan and implement an alarm system.
STRATEGY:
1. Document problem areas and research Motorola alarm
capabilities.
PUBLIC MORES DEPARTMENT
SEWER MAINTENANCR A COLLECTION DIVISION
POMPI$G EQUIPMENT MAINTENANCE PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
POMPIMG EQUIPMENT
-----------------
40-44402-001 SALARIES AND WAGES
40-44402-002 COST ALLOCATION
40-44402-005 OVRRTIMR
40-44402-025 CONSTRUCTION MATERIALS
40-44402-054 CONTRACT SERVICES
40-44402-160 EQUIPMENT CHARGES
TOTAL MAINTENANCE PUMPING EQUIPMENT
DEPRECIATION
40-44402-105 DEPRECIATION EXPENSE
TOTAL PUMPING EQUIPMENT MAINTENANCE
$ 43,250 $
43,250 $
32,250
0
0
6,705
0
0
1,001
13,800
10,260
17,590
1,350
1,350
1,500
3,800
3,800
4,055
------------
------------
-----------
62,200
------------
58,660
------------
63,101
-----------
17,425
8,496
8,921
------------
------------
------------
S 79,625
$ 67,156
3 72,022
------------
------------
------------
304
I
_I
PUBLIC WORXS DEPARTMENT
• SEWER MAINTENANCE & COLLECTION DIVISION
PUKING EQUIPMENT MAINTENANCE PROGRAM
IEXPLANATION OF ACCOUNTS
• 40-44402-025
• Materials $ 6,000
Air Compressor (2@ $500) 1,000
I Exhaust Fan 500
Wet Well Door 1,400
Gas Heater Repair 2,500
Check Valves Repair (2@ $800) 1,600
• Miscellaneous 1.050
• $ 14.050
• 40-44402-054 CONTRACT SERVICE
• Electric Repairs & Meter Rewinding S 1.500
40-44402-160 EQUIPMENT CHARGES
• Use of Service Truck (60%) S 4.055
I
I
I
I
I
I
I
I
is
H.
305
I
NAINT. FARMINGTON AND GREENLAND
40-44404-001 SALARIES AND WAGES
40-44404-002 COST ALLOCATION
40-44404-025 CONSTRUCTION MATERIALS
40-44404-054 CONTRACT SERVICES
40-44404-160 EQUIPMENT CHARGES
40-44404-100 HISCELLANEOOS
TOTAL NAINT. FARMINGTON AND GREENLAND
PUBLIC WORKS DEPARTMENT ,
SEWER MAINTENANCE & COLLECTION DIVISION
MAINTENANCE FARNINGTON & GREENLAND PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
$ 2,500 $ 2,500 S 2,215
0 0 463
2,700 700 2,000
0 0 0
560 560 409
a 0 a
$ 5,760 $ 3,760 $ 5,087
I
I
H
C
I
1
I
[-
•I.' •• bry F9 I ry
•
40-44404-160
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Parks
FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Lakes
GOAL: To provide a wide variety of recreational opportunities for the Fayetteville
community.
OBJECTIVE: '
To increase the present level of service provided by the three lakes.
STRATEGY:
Increase boat storage and rental by 15%.
Make Lake Wilson more accessible to fisherman.
Obtain annual participation, counts.
Build sailboat pier.
Obtain monthly reports from the boat dock operators.
OBJECTIVE:
To provide a measure of security at the lakes.
STRATEGY: I
Develop rules that govern Lake Wilson.
OBJECTIVE:
To continue improvements to the three lakes.
STRATEGY:
Obtain population records of fish at the three lakes from Arkansas
Game and Fish Commission.
Continue studies of water quality in working with the Fayetteville
Environmental Study Center.
Upgrade boat docks.
• Review with lake managers, rules, and regulations for better
service.
Install ladders to lioat"•stalls at Lake Sequoyah. '
OBJECTIVE: -
To utilize lakes as a resting place for migratory birds.
STRATEGY:
Install signs for bird protection.
Continue studies of water quality in working with the Fayetteville
Environmental Study Center. _
I
I
e n
I
1
1l
1.
1
I
1
1
1
1
I.
•1
1
PUBLIC WORKS DEPARTNENT
PARIS ➢IVISION
LAKE MAINTENANCE PROGRAM
BUDGETED ESTIMATED
PERSONNEL SALARIES
------------------
01-44502-001
01-44502-007
01-44502-019
01-44502-066
01-44502-068
01-44502-072
SALARIES AND WAGES
LISS REVENUE SHARING
INSURANCE - LIFE
INSURANCE-91ALTH
PENSION CONTRIBUTION
SOCIAL SECURITY TAXES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
01-44502-009 OFFICE SUPPLIES & PRINTING
01-44502-010 MINOR EQUIPMENT
01-44502-011 CLEARING SUPPLIES
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
-------------------
01-44502-063 TELEPHONE EIPENSE
01-44502-064 UTILITIES
01-44502-065 INSURANCE -VEHICLES A BUILDING
01-44502-100 MISCELLANEOUS EXPENSE
01-44502-160 EQUIPMENT CHARGES
ii�iil�l[d�P,lil•[�IiiI.18E94,li1�1!
MAINTENANCE
01-44502-080 BUILDINGS AND GROUNDS MAINTENA
01-44502-161 MAINTENANCE OF SMALL EQUIPMENT
TOTAL MAINTENANCE
CAPITAL - MISCELLANEOUS
-----------------------
01-44502-110 BUIL➢ING COSTS
5,300
5,300
19,250
01-44502-202 FIXED ASSETS
0
0
600
------------
------------
------------
TOTAL CAPITAL - MISCELLANEOUS
5,300
5,300
19,850
TOTAL LIKE MAINTENANCE
i 53,023
i 47,565
t 64,795
1986
1986
25,611
i 25,611 $
(3,457)
(3,457)
120
120
1,752
1,752
804
804
1,831
1,831
26,661
26,661
BUDGETED
1987
26,680
0
120
2,066
871
1,908
31,645
600
146
600
2,115
1,570
2,064
546
546
500
------
3,261
------------
2,262
-----------
3,164
658
658
698
4,624
5,376
5,376
224
158
200
50
50
50
6,145
1,000
1,400
-------
11,701
------------
7,242
-----------
7,724
6,000. 6,000 2,312
100 100 100
------ ------------ -----------
6,100 6,100 2,412
I
I
PUBLIC WORKS DEPARTMENT ,
PARKS DIVISION
LAKE MAINTENANCE PROGRAM
EMANATION OF ACCOUNTS
01-44502-010 MINOR ECUJ±TIENT
Ladders (28@ $22) $ 616
Weed Eater (1@ $400) 400
Signs 200
Grill (1@ $130) 130
Miscellaneous Hand Tools 300
Lake Sequoyah Boatdocks
Ladders (20@$22) 418
$ 2,064
01-44502-011 CLEANING SUPPLIES
Paper Products $ 200
Cleaner 100
Miscellaneous 200
$ 500
01-44502-080
Lilly Pad Control $ 1,144
Gravel 500
Fire Extinguisher 68
Miscellaneous Building Repairs 600
S 2.312
01-44502-110 BUILDING COST
Boatdocks Stalls (30 stalls - Lake Fay) $ 13,250
Sailboat Pier 6.000
M 19.250
01-44502-202 FIXED ASSETS
Dempster (Lake Fayetteville) S 600
I
1
.1
I
I
I
I
310
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
DIVISION: Parks
FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Park Maintenance
GOAL: To provide:a pleasant environment for outdoor play and picnicking
in the community and to beautify the City through improved green spaces
incorporated in and around the City.
OBJECTIVE:
To increase land use of the existing public park land.
STRATEGY:
Continue the development of hiking trails in Finger and Gregory
Park.
Mow and trim park grass more thoroughly.
Remove undergrowth in some of the existing wooded areas in Gregory
Park.
Expand picnic and play areas with more facilities in at least
three of the parks.
OBJECTIVE:
To improve the aesthetics of Park/City land.
STRATEGY:
Acquire updated equipment for better maintenance of park grounds.
Continue programs to replace diseased and dead plant material.
Install more planter boxes within the Parks.
Improve fertilization and insecticide programs.
Improve existing facilities, as well as add new facilities.
OBJECTIVE:
To improve safety within the Parks.
STRATEGY:
Increase maintenance checks of park facilities by administrative
staff on monthly basis, with written reports.
Continue safety programs for maintenance workers.
Install, night lights.
I
311
I
PUBLIC WORKS DEPARTMENT
PARKS DIVISION
PARK MAINTENANCE PROGRAM
BUDGETED ESTIMATED BUDGETED '
PERSONNEL SALARIES 1986 1986 1987
------------------ --
01-44503-001 SALARIES AND WAGES $ 95,416 E 96,392 $ 100,086
01-44503-005 OVERTIME 0 2,985 2,566
01-44503-007 LESS REVENGE SHARING (3,772) (3,772) 0
01-44503-019 INSURANCE - LIFE 432 432 432
01-44503-066INSORAMCE-HEALTH 7,694 5,151 5,151
01-44503-068 PENSION CONTRIBUTION 1,218 1,243 1,933
01-44503-072 SOCIAL SECURITY TAXES 6,708 7,105 7,340
------------ ------------ ------------
TOTAL PERSONNEL SALARIES 107,696 109,536 117,508
------------ ------------
MATERIALS AND SUPPLIES
01-44503-010 MINOR EQUIPMENT 5,397 5,397 7,020
01-44503-011 CLEANING SUPPLIES 1,135 703 1,118
01-44503-012 CHEMICALS 2,653 2,068 2,730 ------------------------------------
TOTAL MATERIALS AND SUPPLIES 9,185 8,168 10,868
------------ ------------ ------------
CONTRACTUAL SERVICE t
01-44503-041 UNIFORMS AND PERSONAL EQUIP 2,508 1,442 1,991
01-44503-054 CONTRACT SERVICES 5,770 4,288 4,832
01-44503-063 TELEPHONE 9XPERSE 702 702 744
01-44503-064 UTILITIES 10,504 17,045 12,718
01-44503-065 INSURANCE -VEHICLES & BUILD 0 1,311 700
01-44503-067 INSURANCE -SELF 0 299 300
01-44503-160 EQUIPMENT CHARGES 43,252 15,814 11,502
------------------------------------
TOTAL CONTRACTUAL SERVICE 62,736 40,901 32,787
------------ ------------ ------------
MAINTENANCE
01-44503-080 BUILDINGS AND GROUNDS MAIN? 12,685 12,586 12,675
01-44503-082 RADIO MAINTENANCE 150 0 1,450
01-44503-083 VEHICLE & MACHINE MAIHT 3,216 3,216 24,189
01-44503-161 MAINTENANCE OF SMALL EQUIP 1,500 1,208 1,350
01-44503-418 LANDSCAPE MAINTENANCE 5,202 .4,853 5,670
------------------------------------
TOTAL MAINTENANCE 22,753 21,863 45,334
------------ ------------ ------------
CAPITAL _ MISCELLANEOUS
01-44503-110 BUILDING COSTS 18,134 17,150 3,600
01-44503-116 MISCELLANEOUS PARK IMPROVE 41,398 12,389 51,787
01-44503-202 FIXED ASSETS 28,118 23,877 0
------------ ------------
TOTAL CAPITAL - MISCELLANEOUS 87,650 53,416 55,387
------------ ------------
TOTAL PARK MAINTENANCE $ 290,020 $ 233,884 3 261,884
------------ ------------ ------------
------------ ------------ ------------
I
I
I
I
I
I
I
1
I
I
I
I
El
I
LJ
H
I
Li
I
It
PUBLIC WORKS DEPARTMENT
PARKS DIVISION
PARK MAINTENANCE PROGRAM
EXPLANATION OF ACCOUNm
01-44503-010
Push Mowers (2@ $440)
Picnic Table
Chain saw
Safety Equipment
Signs
Log Chains (5@ $20)
Trash Cans (6@ $40)
Weed Eaters (2@ $400)
Grills (5@ $130)
Trash Recepticals (2@ $200)
• Backpack Sprayers (2@ $145)
Tool Box
Swinging Park Bench
Miscellaneous Tools & Equipment
O1-44503-011 CL ANING S[1PPLIF-
Cleaners/soap
Trash Can Liners (25 cases @ $14/can)
Towels & Paper Products
Cleaning Tools
O1-44503-012 CHEMICALS
Fertilizers
Herbicides/Fungicides/Insecticide
Miscellaneous Chemicals
21
3 A 3
IwUd
$ 880
250
400
300
500
100
240
800
650
400
290
200
450
1.560
S 7.020
$ 273
350
345
150
1.118
$ 1,200
1,430
100
S 2.730
$ 1,144
I
01-44503-080 BUILDING & GROUNTE MAINTENANCE ,
Plumbing & Electrical $ 3,000
Tree Service Work 3,000
Buildings, Fences, Playground equip
repair 2,700
Light bulbs & Globes 1,500
Sand, Gravel, & Concrete 1,500
Miscellaneous 975
$ 12.675
01-44503-083 VEHICLE & MACHINE MAINTENANCE.
T. Mowers (3) $ 2,898
Tractors (4) 5,199
Pick-ups/Trucis 7,950
Automobile (1) 814
Sur Charge 7.328
$ 24.189
01-44503-110 BUILDING CONSTRUCTION '
Phase II Renovation of Park
Maintenance Building $ 3.600
01-44503-116 MISCEtM.ANEOCS PARK IMPROVEMENT
Wilson Park Restroom $ 34,257
Tot Playground 3,000
Wilson Park underground utilities 14.530
$ 51.787
I
I
I
I
I
I
I
314 '
I.
GOALS, OBJECTIVES, AND STRATEGIES FOR -1987
I.
DIVISION: Parks
•' FUND: General
DEPARTMENT': Public Works
PROGRAM(S): Ballfields
GOAL: To develop and improve fields and facilities.
' OBJECTIVE:
To make some of our fields as multi -dimensional as possible.
' STRATEGY:
Install a combination soccer/football goals on a field at Walker
' Park.
OBJECTIVE:
To keep our fields clean and attractive while being used to their
maximum.
STRATEGY:
' Increase litter pickup by 25%.
Keep weeds trimmed around ballfields, fences and bleachers.
OBJECTIVE:
'To have ;enough fields to meet the needs of our community.
STRATEGY:
Contour three new soccer fields for proper drainage and grass
growth.
Develop plan for three new softball practice fields.
' OBJECTIVE:
To have our fields be as safe as possible to players and spectators.
STRATEGY:
Create designated warm-up areas.
Install signs to warn spectators of possible hazards.
Encourage use of practice fields to eliminate some wear on
fields where competition ball is played.
i
I
PUBLIC WORKS DEPARTMENT
PARIS DIVISION
BALLFIELD MAINTENANCE PROGRAM
BUDGETED ESTIMATED BUDGETED
PERSONNEL SALARIES - 1986 1986 1987
01-44504-001 SALARIES AND WAGES 16,118 $ 16,118 $ 16,118
01-44504-005 OVERTIME 0 1,418 1,443
01-44504-007 LESS REVENUE SHARING (873) (873) 0
01-44504-072 SOCIAL SECURITY TAXES 1,153 1,254 1,256
------------ ------------ ------------
TOTAL PERSONNEL SALARIES 16,398 17,917 18,817
------------ ------------
MATERIALS AND SUPPLIES
----------------------
01-44504-010 MINOR EQUIPMENT 1,698 1,698 1,687
01-44504-011 CLEANING SUPPLIES 1,011 495 930
01-44504-017 CONCESSION SUPPLIES 9,236 9,671 10,210
------------------------------------
TOTAL MATERIALS AND SUPPLIES 11,945 11,864 12,827
------------ ------------ ------------
CONTRACTUAL SERVICE
01-44504-054 CONTRACT SERVICES 0 0 5,000
01-44504-058 LEASE EXPENSE 630 630 650
01-44504-064 UTILITIES 15,348 15,348 15,357
01-44504-160 EQUIPMENT CHARGES 6,521 18,594 9,456
------------ ------------ ------------
TOTAL CONTRACTUAL SERVICE 22,499 34,572 30,463
------------ ------------
MAINTENANCE
01-44504-080 BUILDINGS AND GROUNDS NAINTENA
10,965
10,216
12,000
01-44504-083 VEHICLE A MACHINE MAINTENANCE
375
180
200
01-44504-161 MAINTENANCE OF SHALL EQUIPMENT
800
237
500
01-44504-418 LANDSCAPE MAINTENANCE
1,875
1,866
3,000
------------------------------------
TOTAL MAINTENANCE
14,015
12,499
15,700
------------
------------
------------
CAPITAL - MISCELLANEOUS
-----------------------
01-44504-110 BUILDING COSTS
30,000
17,205
21,607
01-44504-116 MISCELLANEOUS PARK IMPROVEMENT
0
0
20,000
QI-44504-202 FIXED ASSETS
7,409
9,129
7,000
TOTAL CAPITAL - MISCELLANEOUS
------------
37,409
------------
26,334
------------
48,607
------------
------------
PARKS A YOUTH CENTER $
102,266
$ 103,186
$ 126,414
I
I
I
I
I
I
1 l�
•, i�3
PUBLIC WORT DEPARTMENT
PARES DIVISION
LF BALIELD MAINTENANCE PROGRAM
EXPLANATION OF ACCOUNTS
:01-44504-010 MINOR E61UJPMENT
Steel drag (2@ $56)
Field Stripper
Garden Hose
Cyclone Seeder
55 gal Steel Drums (55@ $6)
Miscellaneous
01-44504-011 CLEANING SUPPLIES
• Trash Can Liners
Cleaner & Soap
Paper Products
Cleaning Tools
01-44504-054
Concrete Pads (4@ $1,250)
01-44504-058
Ice Machine
01-44504-080 BUILDING & GROUNES EXPENSE
General Repairs - Buildings & Grounds
Plumbing & Electrical
Sand, Concrete & Gravel
Light Silts
Fence
Irrigation Repairs
Fire Extinguisher Instalation (4@ $50)
Ice Machine Installation
ac.jjjj¼.j
..
$ 112
200
200
85
330
760
$ .1.687
$ 5,000
3,000
1,500
1,000
800
400
200
$ 2,000
19.607
'1 1 • Y /181 : \N / 3 ; IYI�h/ V9IYENT
•• _ _ - 11
• •�.- - 111
1 111
01-44504-202 FThD ASSETS
Scoreboard Lake Fayetteville $ 3,500
Scoreboard Asbell Park 3.500
$ 7.000
312 -.s
U
GOALS AND OBJECTIVES FOR 1987
DIVISION: Traffic
FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Traffic Control and Maintenance
GOAL: Maintain all traffic control devices to full usage.
' OBJECTIVE:
Continue upgrade of signals to Federal standards.
• STRATEGY:
1. Upgrade one non-standard existing traffic signal with
new, fully actuated NEMA equipment.
' 2. Install a new fully actuated,. NEMA-controlled traffic
light at North and Mission Blvd.
OBJECTIVE:
' Reduce turnaround time of signal repair to 24 hours.
STRATEGY::
Ii. Purchase spare NEMA controller, monitor, and hardware.
2. To fully utilize the new communication system to reduce
response time to problem intersections.
' OBJECTIVE:
Reduce vandalism replacement sign cost by 10%.
' STRATEGY:
1. Install the TOMCAT (vandal -proof) street marker system
at the 30 most extreme problem locations.
I. 2. Continue the installation of new street markers on
the top of Stop signs.
3. More widespread use of RJS vandal mark remover on
graffiti sprayed signs.
El
PUBLIC WORKS DEPARTMENT
TRAFFIC DIVISION
TRAFFIC CONTROL A PARKING NITER NAIMTRKAKCK PROGRAM
BUDGETED
ESTIMATED
BUDGETED
PERSONNEL SALARIES
1986
1986
1987
01-44601-001 SALARIES AND WAGES
E 38,908
$ 40,153
$ 42,572
01-44601-005 OVERTIME
0
0
800
01-44601-007 LESS REVENUE SHARING
(4,750}
(3,184)
0
01-44601-019 INSURANCE - LIFE
166
167
167
01-44601-066 INSURANCE - HEALTH
1,635
1,558
1,558
01-44601-068 PENSION CONTRIBUTION
1,404
1,428
1,470
01-44601-072 SOCIAL SECURITY TAKES
2,782
2,830
3,133
TOTAL PERSONNEL SALARIES
40,145
------------
42,952
-----------
49,700
------------
------------
-----------
MATERIALS AND SUPPLIES
----------------------
01-44601-008 SHOP SUPPLIES
0
0
255
01-44601-009 OFFICE SUPPLIES A PRINTING
37
36
45
01-44601-010 MINOR EQUIPMENT
918
870
619
01-44601-011 CLEANING SUPPLIES
192
210
186
01-44601-012 CHEMICALS
355
255
382
01-44601-023 STREET HARKING MATERIAL
860
746
1,276
01-44601-024 SIGNS
23,588
18,290
23,325
01-44601-36 SAFETY DEVICES
0
0
329
------------
------------
-----------
TOTAL MATERIALS AND SUPPLIES
25,950
20,407
26,417
------------
------------
-----------
CONTRACTUAL SERVICE
01-44601-041 UNIFORMS & PERSONAL EQUIPMENT
01-44601-048 TRAVEL AND TRAINING
01-44601-049 POSTAGE
01-44601-054 CONTRACT SERVICES
01-44601-064 UTILTIES
01-44601-065 INSURANCE -VEHICLES A BUILDING
01-44601-067 INSURANCE - SELF
01-44601-100 MISCELLANEOUS EIPENSE
01-44601-154 RENT OF EQUIPMENT
01-44601-160 EQUIPMENT CHARGES
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-44601-080 BUILDING AND GROUNDS MINT.
01-44601-082 RADIO NAIHTKRARCE
01-44601-083 VEHICLE A MACHINE MAINTENANCE
01-44601-084 TRAFFIC CONTROL MAINTENANCE
01-44601-161 MAINTENANCE OF SHALL EQUIPMENT
TOTAL MAINTENANCE
752
728
0
18,020
20,763
991
650
95
0
13,071
55,070
1,000
100
2,205
18,196
130
21,631
743
728
0
15,950
26,681
991
650
70
0
6,921
52,734
950
100
262
15,285
105
16,702
685
5,800
96
18,000
29,381
1,020
650
100
200
5,844
61,776
830
745
0
17,400
370
19,345
L!
L
C
I
I
I
I
I
I
I
I
I
I
320
PUBLIC WORK DEPARTMENT
TRAFFIC DIVISION
TRAFFIC CONTROL & PARKING METER MAINTENANCE PROGRAM
BUDGETED ESTIMATED BUDGETED
CAPITAL - MISCELLANEOUS 1986 1986 1987
----------------------- ------------ ------------ ------------
' 01-44601-202 FIXED ASSETS 60,245 19,348 18,897
------------ ------------
TOTAL CAPITAL - MISCELLANEOUS 60,245 19,348 . 18,897
TRAFFIC $ 203,041 = 152,143 $ 176,135
------------ ------------ --------
------------ ------------ ------------
1
1
1
1
1
1
' 321
• S. •• t. I • I4
I •
• •• : I I • I
1 ••.1 II. .1 J;• 19.
..
-.
01-44601-010 V 1\,•: 1 I4VEN
01-44801-012 {IRR.MICAr.4
Insecticide & Herbicide
Cleaners
Lubricant
01-44601-023
Paint & Thinner
Spray Gun
Temp laths
Tools
01-44601-024 SIG S
Signs
Posts, Brackets & Sheeting
1 • . 1 1 • A 1 • : V} PERSONAL E
1
01-44601-048 TRAVEL & TRAINING
AHTD Seminar (2@ $350)
Gerogia Tech Seminar (2@ $2,500)
Milage (434@ $ .23/mile)
01-44601-054
$ 205
50
$ 255
$ 560
100
25
$ 685
1
1
1
1
1
I
322
I
I
I
I
I
Li
I
I
LI
I
I
I
I
I
Li
I
I
I
01-44601-080 BUILDING & GROUNAS MAINTENANCE
Electrical
Floor
Fire Extinguisher
Work Area
Enviro Service
01-44601-084 TRAFFIC CONTROL MAINTENANCE
Signal
Parking
Sign
Damage Est.
Raw Material
S I 'p
01-44601-202 FIXED ASSkaS
Pole & Arm to install Traffic Signal
at Dickson & Hwy 471
Signalization at North & Mission
Move traffic signal to V.A. Hospital
entrance
Paint Pot & regulator
Spare controller & conflict monitor
Rollforward arm for traffic signal
St. Charles and Dickson
7 signal monitor to bring remaining
Nemma Controlls up to standard
$ 125
25
30
500
150
$ 830
$ 8,500
4,900
700
3,000
300
$ 17.400
$ 2,833
7,794
1,000
620
1,900
I
323
II
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Sanitation
FUND: Sanitation
DEPARTMENT: Public Works
PROGRAM(S): Administration
GOAL: To operate the Sanitation Division in a cost-effective manner.
OBJECTIVE:
Reduce disposal cost per cubic yard by 10%.
STRATEGY:
Do time and motion and measure study. Cut where possible.
OBJECTIVE:
Establish performance standards on both interdepartmental and national
average figures.
STRATEGY: -
1. Do survey of different cities of the same size.
2. Compare our Division to other city's departments.
3. Make people aware of how we compare.
OBJECTIVE:
Institutt quarterly inspection reporting process.
STRATEGY:
1. Do route audit quarterly
2. Weigh trucks quarterly.
OBJECTIVE:
Complete automated routing study.
STRATEGY:
1. If we are not satisfied with our route study, have a consultant
come in and do a route audit.
OBJECTIVE:
Reduce amount of time off from accident by 20%.
STRATEGY:
1. Provde cut -resistant gloves.
2. Provide steel -toed boots.
3. Conduct safety meetings once a month.
4. Show different films on safety. Work with the men to whos
them different ways to be safe.
I
I
I
[Ti
I
I
I
IJ
I
I
I
I
U
324
I
I
I
.1
I
I
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Sanitation
FUND: Sanitation
DEPARTMENT: Public Works
PROGRAM(S): Administration
GOAL: To provide citizens of Fayetteville with a complete disposal system.
OBJECTIVE:
Encourage citizens to take advantage of Spring and Fall Clean-up programs.
STRATEGY:
1. Start advertising in the newspaper and other media sooner.
OBJECTIVE:
Provide citizens with a storage area of semi -hazardous waste materials.
1 STRATEGY:
1. Let people know the different types of semi -hazardous wastes
that will be accepted.
2. Have place available to store semi -hazardous waste materials.
3. Make arrangements to have semi -hazardous waste materials
hauled to the proper landfill.
I OBJECTIVE:
Educate citizens on routes, dates, time, changes, and special problems.
' STRATEGY:
1. Work with the news media so they can let the people know
about the different dates, times, changes, and special
problems.
2. Send out flyers from time to time if there are any special
- problems.
1 .
I
r
1 325
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION:
Sanitation
FUND:
Sanitation
DEPARTMENT:
Public Works
PROGRAM(S):
Administration
GOAL: To provide a smooth transition year from landfill to incinerator.
OBJECTIVE:
Use automated routing system with Phase 1 and 2 with Phase 2 being
the incinerator.
STRATEGY:
1. Do time and motion and measure study.
2. After study, cut trucks and men as much as possible.
3. After incinerator is complete, do study again and cut more
if possible.
OBJECTIVE:
Educate citizens on changes required for full use of incinerator.
STRATEGY:
1. Make people aware of the hours the incinerator will be
open.
2. List the different things they can and cannot bring for
disposal.
920
' PUBLIC WORKS DEPARTMENT
SANITATION DIVISION
OPERATIONS & ADMINISTRATION PROGRA9'
1
BUDGETED ESTIMATED BUDGETED
' SANITATION SERVICE OPERATIONS 1988 1986 1987
----------------------------- ----
' PERSONNEL SALARIES
50-45000-001 SALARIES AND WAGES $ 66,359 $ 52,971 $ 68,078
50-45000-002 COST ALLOCATION 11,354 11,354 11,450
' 50-45000-019 LIFE INSURANCE 252 186 252
50-45000-066 HEALTH INSURANCE 3,104 1,672 3,099
50-45000-068 PENSION CONTRIBUTION 3,019 3,079 3,386
' 50-45000-071 UNEMPLOYMENT INSURANCE 500 395 110
50-45000-072 SOCIAL SECURITY TAMS 4,865 3,908 5,001
50-45000-198 WORKER'S COMPENSATION PREMIUM 36,471 36,471 38,061
------------------------------------
TOTAL PERSONNEL SALARIES 125,984 110,036 129,437
------------ ------------
MATERIALS AND SUPPLIES
50-45000-009 OFFICE SUPPLIES & PRINTING 650 556 1,128
50-45000-010 MINOR EQUIPMENT 150 153 0
' 50-45000-011 CLEANING SUPPLIES 1,573 1,540 1,575
TOTAL MATERIALS AND SUPPLIES 2,373 2,249 2,703
------------ ------------ ------------
' CONTRACTUAL SERVICES
--------------------
50-45000-041 UNIFORMS AND PERSONAL EQUIPHEN 54 54 1,370
I
50-45000-044 PUBLICATIONS AND DOES 181 220 250
50-45000-048 TRAVEL AND TRAINING 1,000 190 1,000
50-45000-049 POSTAGE 10,000 10,000 10,500
' 50-45000-050 DATA PROCESSING 13,000 12,000 26,000
50-45000-051 PROFESSIONAL SERVICES 95,000 95,000 0
50-45000-052 AUDIT EXPENSE 4,335 4,335 4,500
' 50-45000- PAYMENT IN LIEU OF TAXES 0 0 50,275
50-45000-063 TELEPHONE EXPENSE 1,600 1,360 1,600
50-45000-064 UTILITIES 4,752 3,300 5,000
50-45000-065 INSURANCE -VEHICLES A BUILDING 15,126 11,259 2,900
' 50-45000-067 INSURANCE -SELF 2,933 900 3,000
50-45000-070 COLLECTION EXPENSE 200 60 200
50-45000-100 MISCELLANEOUS EXPENSE 400 75 400
' 50-45000-106 BAD DEBT EXPENSE 500 700 800
50-45000-313 T -BILL HANDLING 0 75 500
------------ ------------ ------------
' TOTAL CONTRACTUAL SERVICE 149,081 139,528 108,295
------------ ------------
1
327
PUBLIC WORKS DEPARTMENT
SANITATION DIVISION
OPERATIONS & ADMINISTRATION BOGRAN
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
MAINTENANCE
50-45000-080
BUILDINGS A GROUNDS MAINTENANC
2,140
500
1,600
50-45000-081
OFFICE MACHINE MAINTENANCE
75
25
75
50-45000-082
RADIO NAINTENAECE
300
150
912
50-45000-083
VEHICLE AND MACHINE MAINTENANC
3,525
3,486
3,117
50-45000-161
MAINTENANCE OF SMALL EQUIPMENT
800
100
800
------------
TOTAL MAINTENANCE
6,840
------------
4,261
-----------
6,504
TOTAL SANITATION OPERATIONS &
MAINTENANCE BEFORE DEPRECIATION
(SCHEDULE 8)
DEPRECIATION
50-45000-105 DEPRECIATION EXPENSE
TOTAL SANITATION SERVICE
OPERATIONS
284,278 256,074 246,939
3,534 6,208 6,208
$ 287,812
$ 262,282
$
253,147
------------
------------
------------
------------
------------
------------
328
I
1
' PUBLIC WORKS DEPARTMENT
SANITATION DIVISON
' OPERATIONS & ADMINISTRATION PROGRAM
Number of 1987
mplovees
• Superintendent 1.00
• Assistant Superintendent 1.00
Clerk/Typist 1.00
3.00
• EXPLANATION OF ACCOUNTS
50-45000-011 CLEANING SUPW.IFS
Paper products
Mats
' Wax, Cleaner & Soap
Miscellaneous
' 50-45000-041 UNThDRMS & PERSONAL ECUInIENT
2 Rain Gear
2 Pairs of Boots
2 Sets of Coveralls
36 Pairs of Steel Gloves
50-45000-044 PUBLICATIONS & LtJF:S
Public Works Assoc.
'• City Directory
Civil Defense
Miscellaneous
50-45000-048 TRAVEL & TRAINING
Miscellanous
50-45000- PAYMENT IN LIEU OF TAX+.
3% of Gross Revenues from
' Sanitation Service Charges
50-45000-080 Rn IN & (POUNES MAIF4T&ANCE
Heater Repairs
Fence Repairs
Roof Repairs & Paint
' 50-45000-082 RADIO MAINTENANCE
Vehicle change out
Two-way Radio Maintenance
' 329
$ 245
625
582
50
$ 1.575
U!
in
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Sanitation
rums: sanitation
DEPARTMENT: Public Works
PROGRAM(S): Commercial
GOAL: To provide a cleaner environment and better service for the commercial
establishments.
OBJECTIVE:
Set more LoDal containers.
STRATEGY:
1. Keep plenty of different size containers on hand at all
times.
2. Contract more merchant and apartment complexes.
3. Write letters to those who don't have containers and explain
the ways in which the containers are beneficial.
4. Keep records throughout the year.
5. If in 1986 we place 20 containers, try in 1987 to place
20 or 22.
I.
1
I.
U.
1
1
1
1
1
I.
I
1
930
I
PUBLIC WORKS DEPARTMENT
SANITATION DIVISION..,
COMMERCIAL PICKUP PROGRAM
BUDGETED ESTIMATED BUDGETED
PERSONNEL SALARIES 1986 1986 1987
------------------ ------------------------------------
5045001-001 SALARIES AND WAGES S 89,929 $ 84,894 $ 75,693
50-45001-002 COST ALLOCATION 15,896 15,896 12,723
50-45001-005 OVERTIME 0 0 4,234
50-45001-019 LIFE INSURANCE 285 274 240
50-45001-066 HEALTH INSURANCE 4,915 3,955 3,433
50-45001-068 PENSION CONTRIBUTION 3,650 4,196 4,542
50-45001-072 SOCIAL SECURITY TAXES 6,430 6,070 5,715
50-45001-198 WORKER'S COMPENSATION PRKNIOM 4,526 4,526 0
------------------------------------
TOTAL PERSONNEL SALARIES 125,631 119,811 106,580
CONTRACTUAL SERVICES
--------------------
50-45001-041 UNIFORMS AND PERSONAL EQUIPNEN 1,460 1,408 2,592
TOTAL CONTRACTUAL SERVICE 1,460 1,408 2,592
MAINTENANCE
50-45001-082 RADIO MAINTENANCE 240 75 1,974
50-45001-083 VEHICLE AND MACHINE MAINTENANC 72,947 66,600 86,217
------------ ------------------------
TOTAL MAINTENANCE 73,187 66,675 88,191
------------ ------------
TOTAL SANITATION OPERATIONS &
MAINTENANCE BEFORE DEPRECIATION
(SCHEDULE 8) 200,278 187,894 197,363
------------ ------------------------
DEPRECIATION
50-45001-105 DEPRECIATION EXPENSE 30,294 26,776 26,776
TOTAL SANITATION SERVICE
OPERATIONS $ 230,572 $ 214,670 $ 224,139
------------ ------------ ------------
I
I
I
331
•' 1. 191'" I:1
M• 1191'- "' • H"
Tender Truck Operator
Lead Person
Laborer
Overtime
50-45001-041
50-45001-082
iIjM,It:
poi• • �w—
Uniforms (8@ $179)
Boots (8@ $65)
Raincoats (8@ $40)
Coveralls (8@ $40)
:: 1 • u : gYY91� : y
2.50
1.00
.50
4.00
•
$ 1,432
520
320
320
t 2.592
332
I
I
I
I
I
I
I
Ii
r
I
I
I
I
I
I
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Sanitation
FUND: Sanitation
DEPARTMENT: Public Works
PROGRAM(S): Residential
GOAL: To provide a healthier, cleaner environment for the residents of Fayetteville.
OBJECTIVE:
To familiarize more. neighborhood organizations about the Clean Comm-
unity System.
STRATEGY:
1. The Division will work with the Chamber of Commerce in intro-
ducing different educational programs which will follow
the guidelines of the CCS Standards.
2. Form a committee through the Chamber of Commerce.
3. Make citizens aware of the Sanitation ordinances.
4. Contact different community organizations.
5. Get as much enthusiasm as possible started with civic groups
and different community organizations.
6. Make the same people aware of the Fill -A -Truck Program.
7. Keep a photo index if different areas of the City to show
groups where problems are developing.
8. Encourage peolle to use the Spring and Fall Clean -Up.
9. Show slides of different areas so people can see improvement.
10. Keep abreast of all the chnages with the National, State
and local Clean Community System programs.
11. If we place so in 1986, try to place 90 in 1987.
I
PUBLIC WORKS DEPARTMENT
SANITATION DIVISION
RESIDENTIAL PICKUP PROGRAM
PERSONNEL SALARIES
------------------
50-45002-001 SALARIES AND WAGES $
50-45002-002 COST ALLOCATION
50-45002-005 OVERTIME
50-45002-019 LIFE INSURANCE
50-45002-066 RKALTR INSURANCE
50-45002-068 PENSION CONTRIBUTION
50-45002-072 SOCIAL SECURITY TALES
50-45002-198 NORKNANS CONDENSATION TAX
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
50-45002-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICES
--------------------
50-45002-041 UNIFORMS AND PERSONAL EQUIPMEN
50-45002-106 BAD DEBT EXPENSE
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
50-45002-082 RADIO MAINTENANCE
50-45002-083 VEHICLE AND MACRINE MAIN?
TOTAL MAINTENANCE
TOTAL RESIDENTIAL PICKUP BEFORE DEPREC
DEPRECIATION
50-45002-105 DEPRECIATION EXPENSE
TOTAL RESIDENTIAL PICKUP
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
------------
------------
------------
306,920
$ 359,039
$ 285,178
62,449
62,452
51,083
0
0
18,525
1,181
1,254
1,035
17,720
18,397
15,201
9,784
9,532
8,928
21,945
25,671
21,715
18,757
18,757
0
------------
------------
------------
438,756
495,102
401,665
------------
------------
------------
73,302
67,112
67,112
------------
------------
------------
567,072
$ 634,803
$ 594,419
------------
------------
------------
------------
------------
------------
' PUBLIC WORKS DEPARTMENT
SANITATION DIVISION
RESIDENTIAL PICK UP PROGRAM
' Number of 1987 Budgeted
Frnnlovnes 1987
' Lead Person 7.50 $ 135,159
Truck Driver 7.50 116,484
Laborer 2.25 24,935
Labor Pool Charges 8.600
17.25 $ 285.178
' Spring and fall clean-up 6,484
• Overtime: 12.041
$ _ 18.525
EXPLANATION OF ACCOUNTS
' 50-45002-010 MINOR ECU1n4ENT
Tote Barrels (50@ $37.10) H $ 1,855
Pitch Forks (10@ $24) 240
I.
Shovels (6@ $24) 144
S 2.239
'• 50-45002-041 UNIFORMS & PERSONAL EQUIPMENT
Uniforms (25@ $180) $ 4,500
Raincoats (25@ $40) 1,000
Coveralls (25@ $40) 1,000
Boots (25@ $65) 1.625
$ 8.125
' 50-45002-082 RADIO MAThffKNANCE
Radio Maintenace $ 2,794
Change out (2@ $150) 300
$ 3.094
3��
PUBLIC WORKS DEPARTMENT
SANITATION SERVICE DIVISION
BRUSH SERVICE PROGRAN
PERSONNEL SALARIES
50-45003-001 SALARIES AND RAGES 3
50-45003-002 COST ALLOCATION
50-45003-005 OVERTIME
50-45003-019 LIFE INSURANCE
50-45003-066 HEALTH INSURANCE
50-45003-068 PENSION CONTRIBUTION
50-45003-072 SOCIAL SECURITY TAKES
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
----------------------
50-45003-010 MINOR EQUIPMENT
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICES
--------------------
50-45003-041 UNIFORMS AND PERSONAL EQUIP
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
50-45003-082 RADIO MAINTENANCE
50-45003-083 VEHICLE AND MACHINE MAINTENANC
TOTAL MAINTENANCE
TOTAL SANITATION OPERATIONS &
MAINTENANCE BEFORE DEPRECIATION
(SCHEDULE B)
DEPRECIATION
50-45003-105 DEPRECIATION EXPENSE
TOTAL BRUSH SERVICES
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
----------
8,614
------------
$ 5,628
------------
$ 5,667
1,135
1,135
951
0
0
301
42
29
30
504
467
517
0
0
340
616
403
405
•----------
------ ----
10,911
7,662
8,211
561
561
552
----
------------
-----------
561
561
552
----
------------
-----------
186 186 325
- - - - ------------ -----------
186 186 325
120
50
1,062
10,994
2,674
7,100
-------
------------
------------
11,114
2,724
8,162
-------
------------
------------
22,772 11,133 17,250
3,825
3,825
3,825
------------
------------
------------
$ 26,591
3 14,958
1 21,075
------------
------------
------------
336
1
' PUBLIC WORKS DEPARTMENT+
SANITATION SERVICE DIVISION
BRUSH SERVICE PROGRAM
I.
Number of 1987 Budgeted
Emlovees 1987
Laborer, .50 . S 5.667
I. Overtime $ 301
EXPLANATION OF ACCOUNTS
' 50-45003-010 MINOR EQUIPMENT
Tarns (3@ $180) $ 375
Tiedowns (50@ $2.10) 105
Pitch Forks (3@ $24) 72
$ 552
50-45003-041 UNIFORMS & PERSONAL EQUIPMENT
I. Uniforms (1@ $180) $ 180
Rainsuit (1@ $40) 40
Coveralls (1@ $40) 40
Boots (1@ $65) 65
$ 325
50-45003-082 RADIO .flrANCE
Radio Maintenance (3@ $254) $ 762
Change Out (2@ $150) 300
S 1.062
1
I.
' 337
PUBLIC WORKS DEPARTMENT
SANITATION DIVISION
LANDFILL PROGEAM
BUDGETED
ESTIMATED
BUDGETED
SANITATION SERVICE OPERATIONS
1986
1986
1987
-----------------------------
------------
------------
------------
PERSONNEL SALARIES
------------------
50-45004-001 SALARIES AND WAGES
$ 115,694
$ 123,645
$ 173,551
50-45004-002 COST ALLOCATION
22,709
22,709
30,705
50-45004-005 OVERTIME
0
0
103408
50-45004-019 LIFE INSURANCE
209
396
600
50-45004-066 HEALTH INSURANCE
3,127
6,022
6,622
50-45004-068 PENSION CONTRIBUTION
4,388
4,538
9,189
50-45004-072 SOCIAL SECURITY TAXES
8,272
------------
8,841
13,153
TOTAL PERSONNEL SALARIES
154,399
------------
166,151
------------
244,228
CONTRACTUAL SERVICES
--------------------
50-45004-061 SOLID WASTE DISPOSAL
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
50-45004-083 VEHICLE AND IACHINE MAINTBNANC
TOTAL MAINTENANCE
TOTAL SANITATION OPERATIONS &
MAINTENANCE BEFORE DEPRECIATION
(SCHEDULE B)
DEPRECIATION
50-45004-105 DEPRECIATION EXPENSE
TOTAL SANITATION SERVICE
OPERATIONS
148,500 137,024 171,280
148,500 137,024 171,280
0 91,160 128,938
-------------- -----------
0 91,160 128,938
302,899 394,335 544,446
43,228
49,214
49,214
------------
------------
------------
$ 346,127
$ 443,549
$ 593,660
------------
------------
------------
------------
------------
------------
3'8
••F. •:1•'•
• i . ...
�:lio,6\NE •1.1:1•,1
Tender Truck Operator 2.50 $ 50,225
Lead Person 3.50 63,971
Truck Driver 2.50 38,828
Laborer 1.75 20.527
10.25 $173.551
Overtime $ 10.408
EXPLANATION OF ACCOUTNS
50-45004-061 SOLID WASTE DISPOSAL
S171.280
339
PUBLIC WORKS ➢EPABTNENT
SANITATION SERVICE DIVISION
CAPITAL HIPENDITUBES
BUDGETED
ESTINATED
BUDGETED
CAPITAL
1986
1986
1987
------------------
------------
_
------------
50-45005-200 TEEICLES AND E00IPNENT
f 97,518
f 95,517
$ 264,000
50-45005-202 TIIED ASSETS
110,001
101,080
0
------------
f 207,519
------------
f 196,597
------------
8 264,000
------------
------------
------------
------------
------------
------------
340
PUBLIC WORKS DEPARTMENT
SANITATION DIVISION
CAPITAL EXPENDITURES PROGRAM -
EXPLA_NATION OF ACCOUNTS
50-45005-200
25,000 GVW replacement Pac More
Truck Chassis
56,000 GVW Tender Truck With Body
(2@ $117,000)
341
PUBLIC WORKS DEPARTMENT
POLLUTION CONTROL PLANT DIVISION
ADMINISTRATION PROGRAM
BUDGETED
ESTIMATED
BUDGETED
1986
------------
1986
------------
1987
------------
CONTRACT SERVICES
-----------------
40-45100-056 C12M BILL CONTRACT (ONI)
$ 0$
0$
2,040,955
40-45100-065 INSURANCE
0
0
60,000
40-45100- 1986 OPERATION - NAINTENANCE
1,459,903
1,401,003
0
TOTAL CONTRACT SERVICES
------------
1,459,903
------------
------------
1,401,003
------------
------------
2,100,955
------------
CAPITAL
CAPITAL
TOTAL CAPITAL
TOTAL CONTRACT SERVICES AND CAPITAL
BEFORE DEPRECIATION
34,757 22,352
------- -----------
34,757 22,352
0
0
1,494,660 1,423,355 2,100,955
DEPRECIATION
40-45100-105 DEPRECIATION EXPENSE
133,873
------------
154,716
------------
2,000,000
------------
GRAND TOTAL POLLUTION CONTROL PLANT DIVISION
$ 1,628,533 $
1,578,071 $
4,100,955
------------
------------
------------
------------
------------
------------
42
I
I
FUEL IC WORKS DEPARTMENT
POLLUTION CONTROL PLANT DIVISION
' ADMINISTRATION PROGRAM
EXPLANATION OF ACCOUNTS
I 40-45100-056 CH2M HILL CONTRACT iOMI)
Account of the cost plus contract which
is to operate the new Waste Water
I. Treatment Plant. Contract amount
for January thru March is $131,300/
month. April thur December the
fixed amount will be $5,273. and
• the operations annunt is estimated
• at $177,733 per month.
I
U
I
1
343
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987 ,
DIVISION: Parks
FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Administrative
GOAL: To meet the recreational needs for the citizens of Fayetteville.
OBJECTIVE: I
To provide facilities maintained at the highest possible level.
STRATEGY:
Provide adequate staff and increase volunteer work groups by
OBJECTIVE:
To develop new programs.
STRATEGY:
Conduct at least 3 new experimental programs.
Encourage public support and input into program and facilities. p
OBJECTIVE:
To improve public relations for Parks.
STRATEGY:
To make presentations to service clubs and/or any other interested
groups.
Print and distribute Parks brochure.
OBJECTIVE:
To assess the need for recreational programs and facilities.
STRATEGY:
Conduct a study of existing program participants. I
I
Li
Pl
I
344
I
I
I
I
I
I
I
I
I
1.
I
I
PERSONNEL SALARIES
01-45200-001
01-45200-007
01-45200-019
01-45200-066
01-45200-068
01-45200-072
N
SALARIES AND WAGES
LESS REVENUE SHARING
INSURANCE - LIFE
INSURANCE -HEALTH
PENSION CONTRIBUTION
SOCIAL SECURITY TAXES
i1t1 f* ]ll'J:4W1cIRli1:I
MATERIALS AND SUPPLIES
01-45200-009 OFFICE SUPPLIES A PRINTING
01-45200-010 MINOR EQUIPMENT
iLw.1TI1:; I..; 914
CONTRACTUAL SERVICE
01-45200-040 PUBLIC NOTIFICATION
01-45200-044 PUBLICATIONS AND DUES
01-45200-048 TRAVEL AND TRAINING
01-45200-051 PROFESSIONAL SERVICES
01-45200-063 TELEPHONE EXPENSE
01-45200-065 INSURANCE -VEHICLES A BUILDING
01-45200-100 MISCELLANEOUS EXPENSE
[4t141vill ; d�449181F'1:i;"Wo:�
MAINTENANCE
PUBLIC NORMS DEPARTMENT
PARKS DIVISION
ADMINISTRATION PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
34,920
$ 34,920
$ 40,310
(2,514)
(2,514)
0
192
192
192
1,539
1,539
1,717
1,753
1,406
1,631
2,497
2,497
2,883
38,387
• -------
38,040
------------
46,733
------------
1,057 1,031 1,080
685 711 830
1,742 1,742 1,910
50
17
50
175
175
315
2,498
2,498
3,317
7,170
7,170
1,835
991
991
1,050
0
186
220
150
150
150
------------
11,034
------------
11,187
-----------
6,937
01-45200-081 OFFICE MACHINE MAINTENANCE
95
95
95
01-45200-083 VEHICLE & MACHINE MAINTENANCE
2,845
1,600
814
TOTAL MAINTENANCE
------------
2,940
------------
1,695
------------
909
------------
------------
------------
TOTAL ADMINISTRATION $
54,103
------------
------------
$ 52,664
------------
------------
$ 56,489
------------
------------
345
1
I
•.4. •D'..
Number of 1987
Employees
Parks & Recreation Director 1
Assistant Parks & Recreatio Director 1
Clerk/Typist 1
01-45200-010
Glass Desk Cover
Bulletin Board (w/Locking Door)
Computer Table
Portable Drawing Table
Miscellaneous
01-45200-044 PUBLICATIONS & DUES
Tree Suregeon & Pest Control License
National Parks & Recreation Dues
Arkansas Parks Dues
Miscellaneous
01-45200-048
National
Parks Convention
(2@
$1,139)
Arkansas
State Conference
(2@
$340)
Arkansas
State Parks Maint. Seminar
Ft Control School
Miscellaneous
1 11 1 7�•yD... •�: �� yM1_.
$ 175
170
130
160
195
$ 830
$ 125
90
50
50
$ 315
$ 2,278
680
135
130
94
$ 3.317
$ 1,500
35
300
$ 1.835
I
I
I
I
El
I
I
I
I
C1
I
I
I
34€ II
i
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
I.
DIVISION: Parks
• FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Pool
' GOAL: To operate Municipal Pool in a safe, sanitary and well -supervised
manner.
OBJECTIVE:
To establish an intensive training and in-service employee program.
STRATEGY:
Hire well -qualified staff through intensive recruiting program.
• Conduct weekly in-service training.
One week of intensive training for ALL STAFF prior to opening.
' OBJECTIVE:
To teach swimming lessons to those who desire to learn to swim.
STRATEGY:
Increase promotion of swimming lessions by 5% so more citizens
are aware of classes being offered.
' Develop a public information program for pool.
OBJECTIVE:
To provide a more diversified aquatic program.
ISTRATEGY:
Include one new program in the existing aquatic program.
' OBJECTIVE:
To improve bath house.
STRATEGY:
Provide cleaner facilities.
Execute improved maintenance program.
Install bathroom stall doors and mirrors.
"'Repaint bath house.
OBJECTIVE:
'
To reduce number of. accidents.
STRATEGY:
Conduct more safety training sessions.
Train staff to be aware of hazardous situations and report
them immediately.
' 347
I
PERSONNEL SALARIES
------------------
01-45201-001 SALARIES AND WAGES
01-45201-072 SOCIAL SECURITY TAINS
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
01-45201-009 OFFICE SUPPLIES AND PRINT
01-45201-010 MINOR EQUIPMENT
01-45201-011 CLEARING SUPPLIES
01-45201-012 CHEMICALS
01-45201-017 CONCESSION SUPPLIES
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
01-45201-041 UNIFORMS AND PERSONAL EQUIP
01-45201-054 CONTRACT SERVICES
01-45201-063 TELEPHONE EXPENSE
01-45201-064 UTILITIES
01-45201-065 INSURANCE VEHICLES A BUILD
01-45201-100 MISCELLANEOUS EXPENSE
01-45201-160 EQUIPMENT CHARGES
TOTAL CONTRACTUAL SERVICE
MAINTENANCE
01-45201-080 BUILDINGS A GROUND HINT.
01-45201-418 LANDSCAPE MAIN?.
TOTAL MAINTENANCE
CAPITAL - MISCELLANEOUS
-----------------------
01-45201-202 FIXED ASSETS
TOTAL CAPITAL - MISCELLANEOUS
SHINNING POOL
1
PUBLIC WORKS DEPARTMENT
PARKS DIVISION
SWIMMING POOL PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
2 35,927 2 33,708 2 35,927
2,569 2,411 2,569
------------ ------------
38,496 36,119 38,496
I
314 314 345
2,158 2,158 1,770
823 512 703
5,245 4,228 4,982
8,770 9,501 9,fiO8
17,310 16,713 17,408
202 144 219
960 430 7,620
974 925 983
3,238 3,238 6,938
500 276 300
134 134 150
450 450 500
------------ ------------ ------------
6,458 5,597 16,710
3,705 3,450 5,903
384 384 345
------------ ------------ ------------
4,089 3,834 6,248
615 615 0
1
615 615 0
2-----66,968 2 62.878 $ 78.862
---- - ---- - ----- -
I
1J
348
�� ti Doi'. • IN
o
LI Wr;(rtC3M
Pool Manager
1
$ 3,754
Ast. Pool Manager
1
2,650
Aquatics Director
1
2,180
Life Guard/Instructor
8.5
15,909
Cashier
2
3,094
Basket Attendant
2
3,567
Concession Manager
1
1,600
Concession Worker
1.5
1,980
Contingency
01-45201-010
Exhaust Fans (2) $ 500
Filter Flow Gage (2@ $200) 400
Signs 150
Miscellaneous 720
$ 1.770
01-45201-011 CLEANING SUPPLIES
Paper Products $ 217
Cleaner Soap etc 360
Miscellaneous 126
$ 703
01-45201-012 CHF7NICATS
Chlorine Gas (30@ $45) $ 1,350
11TH Granular (20@ $115) 2,300
Miscellaneous 1.332
$ 4.982
I
I
H
01-45201-054 CONTRACT SERVICES
Pool Deck Concrete Beam Supports $ 7,000
Miscellaneous 620
$ 7.620
01-45201-080
Paint, Primn, etc $ 3,500
Water & Sewer Dept Work 500
Bathroom Stall Doors (4@ $210) 840
Miscellaneous 1.063
1
349
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Parks
FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Athletic Programs
GOAL: To provide a wide range of recreational activities and facilities
for the citizens of Fayetteville.
OBJECTIVE:
Provide facilities maintained at highest level possible.
STRATEGY:
Provide administrative inspection of facilities monthly with
written reports.
OBJECTIVE:
To cooperate with special interest and hobby groups.
STRATEGY:
Meet with Model Airplane, Archery, Beagle and Horseback Riding
groups at least once during 1987 with a report to Parks and
-Recreation Advisory Board.
350
.1
I
I
•I
1
1
PERSONNEL SALARIES
01-45202-001 SALARIES AND WAGES
01-45202-007 LESS REVENUE SHARING
01-45202-019 INSURANCE - LIFE
01-45202-066 INSURANCX-EXALTS
01-45202-068 PENSION CONTRIBUTION
01-45202-072 SOCIAL SECURITY TAXIS
TOTAL PERSONNEL SALARIES
MATERIALS AND SUPPLIES
01-45202-009 OFFICE SUPPLIES & PRINTING
TOTAL MATERIALS AND SUPPLIES
CONTRACTUAL SERVICE
01-45202-100 MISCELLANEOUS IXPINSI
TOTAL CONTRACTUAL SERVICE
TOTAL ATHLETICS PROGRAM
PUBLIC WORKS DEPARTMENT
PARKS DIVISION
ATHLETICS PROGRAM
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
$ 23,729 f
23,729
f 24,028
(3,352)
(3,352)
0
60
96
96
944
944
.1,033
403
403
427
1,697
1,697
1,890
23,481
23,517
27,474
208 172 172
208 172 . 172
---- ------------ ------------
210
233
233
------------
210
------------
233
------------
233
------------
f 23,899
--
$ 23,922
$ 27,879
351
C! •' �. id'' ICI
League Director
Playground Supervisor
Arts & Crafts Instructior
Trip Supervisor
Special Project Supervisor
Tennis Instructor
Children's Theater
01-45202-009
Arts & Crafts Supplies
01-45202-100 MISCELLANEOUS EXPENSE
Playground Supplies
Fish Trip Bait
PERSONNEL• SCHEDULF.
Number of 1987
F. l YABes
1
2
1
1
1
1
1
Budgeted
1987
$ 7,111
3,894
1,999
1,999
2,025
3,000
4.000
$ 24.028
I
351:
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Parks
FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Recreation Transfers
GOAL: To serve as a secondary source of funding to agencies that receive
their primary funding from contributions and United Fund.
OBJECTIVE:
Provide support to Youth Center, Adult Center Board of Directors,
and Downtown Unlimited so that they may continue operations at present
level.
STRATEGY:
Meet with and encourage agency representatives to continue seeking
funds and support from other sources.
J.
353
PUBLIC WORKS DEPARTMENT
PARKS DIVISION
RECREATION CENTER -TRANSFERS PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
01-45203-100 MISCELLANEOUS $ 750 $ 750 $ 750
01-45203-089 IRAN TO 100TH & ADULT CENTERS 89,383 89,383 89,383
01-45203-309 TRANS. FOR SQUARE GARDEN MAINT 15,000 15,000 15,000
------------ ------------ ------------
TOTAL RECREATION CENTER $ 105,133 $ 105,133 $ 105,133
-------------------
------------ ------------ -----------
I
r
C
I
I
U
I
I
C1
I
I
PUBLIC WORKS DEPARTMENT
PARKS DIVISION
RECREATION CENTER TRANSFERS PROGRAM
EXPLANATION OF ACCOUNTS
01-45203-089 YOUTH & ADULT CENTER TRANSFER
Transfer to Youth Center for 1987
Operations $ 69,383
Transfer to Adult Center for 1987]
Operations 20.000
$ 89.383
01-45203-100 MISCELLANEOUS
Transfer to EOA Summer Program $ 750
01-45203-309
This covers all maintenance of Flower -
Beds on tSquare•
B$ 15.000 he
7 r
-,
•,�u
I
J
PUBLIC WORKS DEPARTMENT
PARKS DIVISION
LIBRARY PROGRAM _
i
BUDGETED
ESTIMATED
BUDGETED
CONTRACTUAL SERVICE
1986
1986
1987
-------------------
------------
-- --------
01-45204-065 INSURANCE-YEBICLHS A BUILD! $
6,805
$ 6,805
$ 5,000
01-45204-086 TRANSYHR TO LIBRARY BOARD
169,437
169,437
177,909
01-45204-110 TRANS TO LIBRARY BOARD BUILDIN
27,000
1,000
300,000
TOTAL CONTRACTUAL SHRYICE
------------
203,242
------------
177,242
------------
482,909
------------------------------------
LIBRARY t
203,242
S 177,242
2 482,909
-------
-------
------------
------------
------------
------------
------------
------------
H
El
I
II
V 5 V
i• a • ••ti I • .
EXPLANATION OF ACCOUNTS
INSURANCE
01-45204-065 - VEHTC1, & EJ1ILDJNG
This is the building insurance on
the library $ 5,000
01-45204-086 TRANSFER TO LIBRARY BOARD
This is a 5% increase over the 1986
budget to be used by the Library
Board for 1987 operations. $177.909
01-45204-110 BUILDING COSTS
Replacement of ceiling in library $300.000
57
I
GOALS AND OBJECTIVES FOR 1987
DIVISION: Traffic
FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Administration and Enforcement - Engineering and Planning
GOAL: Operate all phases of the Traffic Division in an efficient manner.
OBJECTIVE:
Reduce traffic summons by 10%.
STRATEGY:
1. Print a list of habitual offenders in the newspaper.
2. Assure accurate ticketing by replacing 100 inaccurate
meter mechanisms.
OBJECTIVE:
Provide better
procedures.
public information concerning rules and payment
STRATEGY:
1. Publish at least 4 public service announcements in 1987
that would explain each Parking Ordinance.
OBJECTIVE:
Promote public input into problem areas.
STRATEGY:
1. Have at least 2 call -in programs on Open Channel in
1987 to inform the public and answer incoming calls
regarding problems areas.
2. Form a Citizens Information Committee for the purpose
of promoting public input in problem areas and to inform
the public of the rules and guidelines we must use.
H
H
I
I
n
I
I
I
I
I
I
358
I
I
I
I
I
I
I
I
[1
I
I
I
I
I
PUBLIC WORKS DEPARTMENT
TRAFFIC DIVISION
ADMINISTRATION
& ENFORCEMENT
PROGRAM
BUDGETED ESTIMATED
PERSONNEL SALARIES
1986
1986
------------------
01-45300-001 SALARIES AND WAGES
------------ ------------
$ 29,430 $ 28,628 $
01-45300-004
EXTRA SERVICES
399
399
01-45300-007
LESS REVENUE SHARING
(4,609)
(3,088)
01-45300-019
INSURANCE - LIFE
82
82
01-45300-066
INSURANCE - HEALTH
909
874
01-45300-068
PENSION CONTRIBUTION
1,139
900
01-45300-072
SOCIAL SECURITY TAXES
2,105
2,082
TOTAL PERSONNEL SALARIES
29,455
29,877
MATERIALS AND SUPPLIES
----------------------
01-45300-009 OFFICK SUPPLIES & PRINTING
01-45300-010 MINOR EQUIPMENT
i4�Ii1�74i8;4LI�F'4[PJiIE'101114,�
CONTRACTUAL SERVICE
01-45300-044 PUBLICATIONS AND DUBS
01-45300-048 TRAVEL AND TRAINING
01-45300-049 POSTAGE
01-45300-054 CONTRACT SERVICES
01-45300-065 INSURANCE -VEHICLES & BUILDING
01-45300-067 INSURANCE - SELF
01-45300-100 MISCELLANEOUS EXPENSE
01-45300-106 BAD DEBT EXPENSE
i4iItitiiil: wf :;' :+
MAINTENANCE
01-45300-081 OFFICE MACHINE MAINTENANCE
01-45300-082 RADIO MAINTENANCE
01-45300-083 VEHICLE A MACHINE MAINTENANCE
TOTAL MAINTENANCE
BUDGETED
1987
21,797
400
0
82
874
573
2,028
31,754
2,872 3,421 4,151
876 1,030 310
------------------ -----------
3,748 4,451 4,461
0
0
240
200
204
300
2,000
1,850
2,100
6,380
3,855
5,060
0
101
400
0
0
500
15
15
15
10,000
10,000
10,000
-------
18,595
------------
16,025
-----------
18,615
164
373
410
50
50
313
0
306
511
----
214
---
------------
729
------------
------------
1,234
------------
CAPITAL - MISCELLANEOUS
01-45300-202 FIXED ASSETS 21,654 0 0
------------------------------------
TOTAL CAPITAL - MISCELLANEOUS 21,654 0 0
TRAFFIC 2 73,666 2 51,082 $ 56,064
------------------------------------
------------ ------------ ------------
359
Number of 1987 Budgeted
ESL o ee 1987
Traffic Superintendent .25 $ 7,417
Public Works Supervisor .10 2,133
Clerk/Typist .80 8,650
Parking Enforcement - Part Time 1.00 9.597
2.15 $ 27.797
01-45300-010
Computer Hanging Files & Folders
$
110
Bulletin Board
100
Miscellaneous
$
100
310
01-45300-044
PUBLICATIONS & DUES
Miscellaneous Publications
$
$
240
240
01-45300-048
TRAVEL & TRAINING
Secretarial Training Course
(2@ $100)
$
200
Business Managers Course
$
100
300
01-45300-054
CONTRACT SERVICES
First Fed Parking Lot Payment
(Net of Emp. Contribution)
$
4,800
Chamber Parking Rent
$
260
5,060
01-45300-081
OFFICE ACHINR MAINrKtIAICE
Lanier Maintenance
$
285
IBM Typewriter
$
125
410
360
I
PUBLIC WORKS DEPARTMENT
TRAFFIC DIVISION
'
ENGINEERING AND PLANNING PROGRAM
BUDGETED ESTIMATED BUDGETED
' PERSONNEL SALARIES 1986 1986 1987
01-44600-001 SALARIES AND WAGES $ 16,816 $ 16,781 2 18,050
01-44600-007 LESS REVENUE SHARING (4,609) (3,088) 0
01-44600-019 INSURANCE - LIFE 64 64 64
01-44600-066 INSURANCE - HEALTH 400 655 655
01-44600-068 PENSION CONTRIBUTION 995 982 1,019
01-44600-072 SOCIAL SECURITY TAKES 1,202 1,251 1,365
------------------------------------
TOTAL PERSONNEL SALARIES 14,868 16,645 21,153
MATERIALS AND SUPPLIES
----------------------
01-44600-009 OFFICE SUPPLIES & PRINTING 346 150 350
01-44600-010 MINOR EQUIPMENT 700 690 50
TOTAL MATERIALS AND SUPPLIES 1,046 840 400
----------- ------------
CONTRACTUAL SERVICE
-------------------
01-44600-041 UNIFORMS & PERSONAL EQUIPMENT 140 0 0
'
01-44600-044 PUBLICATIONS AND DUES 303 358 377
01-44600-048 TRAVEL AND TRAINING 464 464 3,460
01-44600-065 INSURANCE-VERICLES A BUILDING 101 101 410
' 01-44600-067 INSURANCE - SELF 500 500 500
01-44600-100 MISCILLANK09S EXPENSE 65 43 75
01-44600-160 EQUIPMENT CHARGES 7,953 663 0
------------ ------------ ------------
' TOTAL CONTRACTUAL SERVICE 9,526 2,129 4,822
MAINTENANCE
01-44600-081 OFFICE MACHINE MAINTENANCE 74 74 195
01-44600-082 RADIO MAINTENANCE 150 150 313
' 01-44600-083 VEHICLE & MACHINE MAINTENANCE 906 1,686 1,066
TOTAL MAINTENANCE 1,130 1,910 1,574
' TRAFFIC $ 26,570 S 21,524 $ 27,949
------- - - -------- --- - --
I
H
1 381
I
I
PUBLIC ICRES DEPARTMENT ■
TRAFFIC DIVISION
ENGINEERING & PLANNING PROGRAM
Number of 1987 Budgeted '
Emol_oyee 1987
Traffic Supervisor .50 $ 14,834
Public Works Supervisor .10 2,134
Clerk/Typist .10 1.082
.70 $ 18.050
EXPLANATION OF ACCOUNTS
01-44600-044 PUBLICATION .& DUES
National Parking Association $ 125
City Directory 85
ITE Signal Design Handbook 75
Miscellaneous 92
$ 377
01-44600-048 TRAVEL & TRAINING
Georgia Tech Signal Coord. Course $ 2,500
Arkansas Hwy Dept. Short Course 500
Mileage (2,000 miles @ $ .23/mile) 460
$ 3.460 '
01-44600-081 OFFICE MACHINE MAINTENANCE
Lanier Equipment $ 145
Miscellaneous 50
$ 195
I
I
I
3G2 1
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
' DIVISION: Street
FUND: General
DEPARTMENT: Public Works
• PROGRAM(S): Street Construction (10-45500)
' GOAL: Assure that all street construction and repair are long-range
solutions.
OBJECTIVE:
' Provide data on street problems, conditions, and needs.
STRATEGY:
1. Update street inventory with all available data.
OBJECTIVE:
Assure that street repairs and construction are cost-effective.
' STRATEGY.:
1. Schedule crews and equipment to do repairs and
construction on a timely basis and do not exceed
' budgeted expenditures.
OBJECTIVE:
Assure that all projects are planned, not just performed.
STRATEGY:
1. Coordinate with Engineering Division on projects.
' OBJECTIVE:
Provide methods to review material and methods results.
STRATEGY:
1. Record data on test projects to able to judge their
cost effectiveness.
' • 2. Use the work order system to record expenditures.
I
I
I363
t
L
PUBLIC WORKS DEPARTMENT
STREET DEPARTMENT DIVISION
STREET CONSTRUCTION
I
I
BUDGETED ESTIMATED BUDGETE➢
PERSONNEL 1986 1986 1987
--------- ------------ ------------ ------------
10-45500-001 SALARIES AND WAGES $ 37,454 $ 36,809 $ 0 '
10-45500-002 COST ALLOCATION 8,261 5,539 0
10-45500-005 LAND AGENT 5,000 5,000 0
10-45500-012 INSURANCE - LIFE 122 144 0
10-45500-066INSORAKCE-REALT.H 2,046 1,818 0
10-45500-068 PENSION CONTRIBUTION 2,626 2,385 0
10-45500-071 UNEMPLOYMENT INSURANCE 132 89 0
10-45500-072 SOCIAL SECURITY TAKES 2,669 2,628 0
10-45500-198 WORKERS' COMPENSATION PREMIUM 3,586 3,173 0
10-45500-007 LESS REVENUE SHARING (39,600) (26,552) 0
------------ ------------ ------------
TOTAL PERSONNEL 22,296 31,033 0 '
------------
MATERIALS AND SUPPLIES
10-45500-010 MINOR EQUIPMENT 836 836 0 '
10-45500-021 HOT MI!, 'ASPHALT, AND GRAVEL 30,291 10,000 0
10-45500-025 CONSTRUCTION MATERIALS 14,092 5,000 0
------- ----------
TOTAL MATERIALS AND SUPPLIES 45,219 15,836 0
------------ ------------ ------------
CONTRACTUAL SERVICES
-------•--------•--
10-45500-041
UNIFORMS AND PERSONAL
EQUIPMEN 1,321
1,321
0
10-45500-051
PROFESSIONAL SERVICES
2.40,375
60,000
74,800
10-45500-054
CONTRACT SERVICES
1,082,'193
556,600
698,600
10-45500-062
UTILITY RELOCATION
23,000
14,500
159,500
10-45500-160
EQUIPMENT CHARGES
54,578
33,050
0
-------------
------------
-------------
TOTAL CONTRACTUAL SERVICES
1,401,467
------------
665,471
------------
932,900
------------
MAINTENANCE
10-45500-082 RADIO MAINTENANCE
10-45500-083 VEHICLE AND MACHINE NAINT
TOTAL MAINTENANCE
CAPITAL
10-45500-210 EASEMENTS
TOTAL CAPITAL
GRAND TOTAL PUBLIC WORKS
L
I
I
100 0 0 '
22,907 5,284 0
23,007 5,284 0
------- ------------ ------------
26,459 77,250 108,500
------------ ------------
26,459 77,250
$ 1,518,448 $ 794,874
------------ ------------
108.500
$ 1,041,400
------------
264
u
I
I
I
I
I
I
I
I
I
I
I
C1
I
H
[1
10-45500-051
Razorback Road Extension •.$
39,000
Township Road Construction H
35,000
V.A. Hospital Access Road Const.
Management j.
$
800
74.800
10-45500-054 CONTRACT SERVICES
Township Road Construction $502,000
North Street at Rail Road Tracks:
35,000
HWY 265 at HWY 16 & 45 Signals
& Widening
5,200
Turnlanes North & Mission
22,000
Gregg Street Field Changes
10,000
Popular -Bridge Construction
50,000
Lake Sequoyah-Bridge Expansion Joint
6,000
New Street east of County Detention
Center
10,000
Old Missouri Road Turn Lane
& Widening
15,000
Rebudget Masonic Drive
13,400
10-45500-062
10-45500-210
Township Road Construction $ 16,500
North Street at Rail Road Track 113,000
Popular Bridge Reconstruction 10,000
New Street east of County Detention
Center 20.000
$159.500
Popular Bridge Reconst. $ 1,000
North Street at Rail Road tracks 2,500
Township Road Construction 1,500
New Street east of County Detention
Center 90.000
$108.500
I
nfl
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Street
FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Drainage Construction (10-45502)
GOAL: Complete all 1987 budgeted projects.
OBJECTIVE:
Construct all facilities in a cost-effective manner according
to plans and specifications.
STRATEGY:
1. Schedule City crews and equipment to complete projects
on a timely basis, during fair weather conditions.
2. Bid and contract large projects on a timely basis.
Take advantage of the best possible weather conditions.
388
PUBLIC WORKS DEPARTMENT
STREET DIVISION
CONSTRUCTION OF DRAINAGE STRUCTURES PROGRAM
PERSONNEL
10-45502-001
10-45502-002
10-45502-012
10-45502-066
10-45502-068
10-45502-071
10-45502-072
10-45502-198
10-45502-007
SALARIES AND WAGES
COST ALLOCATION
INSURANCE - LIFE
INSURANCE -HEALTH
PENSION CONTRIBUTION
UNEMPLOYMENT INSURANCE
SOCIAL SECURITY TAXES
WORKERS' COMPENSATION PREMIUM
LESS REVENUE SHARING
TOTAL PERSONNEL
MATERIALS AND SUPPLIES
----------------------
10-45502-021 HOT MIX, ASPHALT, AND GRAVEL
10-45502-025 CONSTRUCTION MATERIALS
iOi lI tit:utd tlliIFt19NG6�
CONTRACTUAL SERVICES
-------------------
10-45502-041 UNIFORMS AND PERSONAL EQOIPNEN
10-45502-051 PROFESSIONAL SERVICES
10-45502-054 CONTRACT SERVICES
10-45502-160 EQUIPMENT CHARGES
TOTAL CONTRACTUAL SERVICES
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1981
26,056
$ 0
$ 7,741
3,192
0
841
100
0
0
1,171
0
0
1,563
0
0
51
0
0
1,845
0
0
2,142
0
0
(15,300)
----------a-
----------0
20,820
0
8,582
0
0
6,674
14,645
----------0
0
-------0
0
21,319
707
707
0
5,850
5,850
2,000
112,000
0
175,000
6,252
0
5,000
---------
--------- --
-
124,809
6,557
182,000
MAINTENANCE
10-45502-082 RADIO MAINTENANCE 100
TOTAL MAINTENANCE 100
GRAND TOTAL PUBLIC WORKS S 145,729 $
0
0
------
------------
6,557
$ 211,901
PUBLIC WORKS DEPARTMENT
STREET DIVISION
CONSTRUCTION OF DRAINGAGE STRUCTURES PROGRAM
10-45502-025
10-45502-051
10-45502-054
tI .YC.h1 Ei
•._.
.1
PROFESSIONALIJD.
:.
Hwy 16 W. & Ruple Road, Drainage
Improvement
Drainage Rehabilitation Willow
& Huntsville
City Contribution to the Conn zn ty
Development Weddington Area
Drainage Project
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Water Transmission and Distribution
' FUND: Water and Sewer
DEPARTMENT: Public Works
• PROGRAM(S): Water Mains Construction (40-45600)
' GOAL: To have the flexibility to complete minor maintenance -related
construction projects.
OBJECTIVE:
' To construct projects which are too small to contract in a cost-
effective manner.
• STRATEGY:
' 1. Identify. the need and complete field survey and
• engineering.
• 2. Schedule project within the Division's work capabilities.
•1
1
1
1
1
1
1
1
• 389
PUBLIC WORKS DEPARTMENT
TRANSMISSION AND DISTRIBUTION
CAPITAL WATER NAINS PROGBAN
CAPITAL
WATER NAINS CONSTRUCTION
------------------------
40-45600-001 SALARIES AN➢ WAGES
40-45600-002 COST ALLOCATION
40-45600-025 CONSTRUCTION NATEBIALS
40-45600-054 CONTRACT SERVICE
40-45600-160 EQUIPMENT CHARGES
TOTAL WATER MAIN CONSTRUCTION
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
$ 6,600 S 1,500 $ 2,064
0 0 433
20,000 18,000 10,000
133,100 112,000 277,120
1,400 650 499
------------ ------------------------
$ 161,100 $ 132,150 $ 290,116
370
I
I
1
I
I
P1
Li]
I
I
I
I
I
[1
I
I
I
I
40-45600-001
40-45600-025
40-45600-054
•�. 4G .•1 •BIZ►:VVSk y:
.SPNIIIIIJ
Wallen Mt. Road - 6" Line $ 32,320
Wymon Road - 6" Line 16,800
Walton Drive - 6" Line 11,800
Greenview Drive - 6" Line 14,000
Fletcher Street 8,000
North Street Water Relocation (95% Reim.) 45,000
Farmington - Improve Fire Protection
- Holland, Ralston & Cynthia Streets 30,000
Greenland - Wilson Street Extension 25,000
Relocation 6" Black Oak Road Bridge 13,200
Oversizing 50,000
Water Relocaation, Old Wire Road East 10,000
2" Water line replacement 16,000
Value replacement 5,000
$277.120
I
371
I
PUBLIC WORKS BUREAU
WATER TRANSMISSION AND DISTRIBUTION DIVISION
CAPITAL EIPHNDITOBES PROGRAM
BUDGETED ESTIMATED BUDGETED
CAPITAL 1986 1986 1987
------------------------------------
40-45601-200 VEHICLES AND EQUIPMENT $ 0 0 0
40-45601-202 FIXED ASSETS 70,213 53,958 12,200
------------ ------------
TOTAL CAPITAL RIPENDITURES $ 70,213 S 53,958 $ 12,200
------------ ------------ ------------
------------ ------------ ------------
J
I
I
I
I
I
372 Ii
I
' PUBLIC WORKS DEPARTMENT
WATER TRANSMISSION & DISTRIBUTION DIVISION
' CAPITAL EXPENDITURES PROGRAM
EXPLANATION OF ACCOUNTS
40-45601-202 FIXED ASSETS
Variable Frequency B Drive/
Booster - Hwy 45E. $ 8,000
I4.200 Cuters 4.200
$ 12.200
I
I
I
I
I
I
I
I
I
I
I
373
Li
Li
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Water Transmission and Distribution
FUND: Water and Sewer
DEPARTMENT: Public Works
PROGRAM(S): Water Connections 40-44306 Fayetteville
40-44307 Rural areas
GOAL: Complete water service connections in a cost effective manner.
OBJECTIVE:
Reduce water connection waiting period and cost overruns.
STRATEGY: '
1. Schedule water taps in advance and, where possible,
schedule by area.
2. Work job order in advance, have utilities located
before crew moves to jobsite.
3. Develop revised ordinances for approval which would
force developers to make water and sewer taps in
new subdivisions
4. Computerize work order system for better cost accounting
per connection.
5. Emphasis on efficiency by better preparation.
[I
I
I
I
H
I
3-74 '
I. PUBLIC WORKS DEPARTMENT
TRANSMISSION AND DISTRIBUTION DIVISION
' WATER CONNRNCTIONS PROGRAM
BUDGETED ESTIMATED BUDGETED
CAPITAL 1986 1986 1987
WATER SERVICE CONNECTIONS
-------------------------
40-44306-001 SALARIES AND WAGES 1 36,400 1 45,000 $ 48,738
40-44306-002 COST ALLOCATION 0 0 10,165
40-44306-025 CONSTRUCTION MATERIALS 40,500 3,400 40,500
40-44306-054 CONTRACT SERVICE 500 500 500
' 40-44306-160 EQUIPMENT CHARGES 9,680 18,000 13,281
40-44306-100 MISCELLANEOUS 0 0 0
' TOTAL WATER SERVICE CONNECTIONS $ 87,080 S 66,900 $ 113,184
t
I.
I.
375
PUBLIC WORKS DEPARTMENT
TRANSMISSION AND DISTRIBUTION DIVISION
RURAL WATER CONNECTION PROGRAM
BUDGETED ESTIMATED
CAPITAL 1986 1986
-------
------------
------------
------------
RURAL WATER
CONNECTIONS
-----------------------
40-44307-001
SALARIES AND WAGES
$ 6,000 S
4,500
$ 3,454
40-44307-002
COST ALLOCATION
0
0
711
40-44307-025
CONSTRUCTION MATERIALS
4,000
1,500
2,500
40-44307-160
EQUIPMENT CHARGES
1,400
1,400
899
40-44307-100
MISCELLANEOUS
0
0
0
TOTAL RURAL
WATER CONNECTIONS
------------
$ 11,400 $
------------
7,400
------------
$ 7,564
------------
------------
------------
------------
------------
------------
BUDGETED
1987
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
' DIVISION: Sewer Maintenance and Collection
FUND: Water and Sewer
DEPARTMENT: Public Works
PROGRAM(S): Sewer Mains Construction (40-45700)
' GOAL: To maintain the ability to construct maintenance -related projects,
such as minor relocations, short extensions, or private sewer
' line replacement.
OBJECTIVE:
Construct such projects in a cost effective manner.
STRATEGY:
1. Identify the job need and determine if it meets
' the criteria qualifications.
2. Complete field survey and engineering.
3. Schedule project within the Division's work capabilities.
•
Ii
I
I
i1
I
I
I
.1
377
CAPITAL
SEWER MAINS
40-45700-001 SALARIES AND WAGES
40-45700-002 COST ALLOCATION
40-45700-025 CONSTRUCTION MATERIALS
40-45700-054 CONTRACT SERVICES
40-45700-160 NAOIPNENT CHARGES
TOTAL SEWER MAINS
PUBLIC WORKS DEPARTMENT
SHIN MAINTENANCE A COLLECTION DIVISION
SHIN MAINS CONSTRUCTION PROGRAM
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
3 1,200
$ 2,000
$ 2,446
0
0
494
3,300
300
3,000
251,000
180,000
1,010,000
2,000
0
200
------------
------------
------------
$ 263,500
$ 182,300
$ 1,016,140
------------
------------
------------
378
I
I
I
I
I
I
I
I
I
H
I
I
F I
I
I
I
I
J 1•�I 1 • . ...ply..
40-45700-001 SALARIES & WAGES
40-45700-025 CONSTRUCTION MATERIALS
General Construction Materials $ 3.000
40-45700-054 CONTRACT SERVICES
Cantebury - Lover's Lane $130,000
Replacement Lines 25,000
Relocation North Street (95% Reim.) 10,000
Oversizing Contingency 20,000
Replacement Manholes Farmington Road 25,000
Relocation Old Wire Rd. Bridge East 20,000
*Hwy. 16W. Sewer Improvement district 500,000
*Oversizing Hwy 16 W. Sewer Improvement
District 280.000
$1.010.000
* - This project will take approximately two years to complete. Fifty percent
of these items are estimated to be rolled into the 1988 budgeted.
[1
379
PUBLIC WORKS DEPABTNENT
SEWER NAINTENANCE & COLLECTION DIVISION
CAPITAL EIPHNDITUBE PROGRAM
BUDGETED ESTIMATED BUDGETED
CAPITAL 1986 1986 1987
------. ------------ ------------ ------------
40-45701-202 PLIED ASSETS 68,339 52,613 8,100
------------ ------------ ------------
TOTAL CAPITAL EXPENDITURES $ 68,339 f 52,613 $ 8,100
------------ ------------ ------------
------------ ------------ ------------
Hi
PUBLIC WORKS DEPARTMENT
SEWER MAINTENANCE & COLLECTION- DIVISION
CAPITAL EXPENDITURE PROGRAM
EXPLANATION OF ACCOUNTS
• 40-45701-202 FIXED ASSETS
• Replacement Pump Hwy. 112 $ 5,000
Trash Dumpster 600
Crane (or equivalent) Bumper Hoist 2.500
$ 8.100
1
1
I.
1
1
•
1 381.
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Sewer Maintenance and Collection
FUND: Water and Sewer
DEPARTMENT: Public Works
PROGRAM(S): Sewer Connections (40-4-403)
GOAL: Complete sewer service connections in a cost-effective manner.
OBJECTIVE: 1
Reduce sewer connection waiting period and cost overruns.
STRATEGY: 1
1. Schedule sewer taps in advance and, where possible
schedule by area.
2. Work job order in advance. Have utilities located
before crew moves to job site.
3. Emphasis on °fficiency by better preparation,
4. Computerize work order system for better cost accounting
per connection.
S. Develop revised ordinances for approval which would
force developers to make water and sewer taps in
new subdivisions.
I]
I
I
1
I
I
I
I
382 1
PUBLIC WORKS DEPARTMENT
SEWER NAINTENANCNE &'COLLECTION DIVISION
SEWER CONNECTIONS PROGRAM
SEWER CONNECTIONS
-----------------
40-44403-001 SALARIES AND WAGES
40-44403-002 COST ALLOCATION
40-44403-025 CONSTRUCTION NATERI&LS
40-44403-054 CONTRACT SERVICES
40-44403-160 EQUIPMENT CHANGES
TOTAL SEWER CONNECTIONS
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
------------
i 26,800
------------
$ 26,800 $
------------
36,319
0
0
7,570
14,500
12,000
14,500
500
500
500
7,500
15,000
10,685
------------
$ 49,300
------------
------------
------------
$ 54,300 f
------------
------------
------------
69,574
------------
------------
II
�g V
ii
PUBLIC WORKS DEPARTMENT
SEWER MAINTENANCE & COLLECTION DIVISION
SEWER CONNECTIONS PROGRAM
EXPLANATION OF ACCOUNTS
40-44403-160 EaUIPMENT CHARGES
This program will use 18% of all
SM&C equipment $ 10.685
I
I
I
1
1l
I
9
i.
CAPITAL OUTLAY
40-43705-202 FIIED•ASSETS
• I TOTAL CAPITAL OUTLAY
40-13705-202
•
•
I.
PUBLIC MORES DEPARTMENT
CITY ENGINEERING DIVISION
CAPITAL EIPINDITURSS PROGRAM
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
-
0
0
55,337:
-
------------
-----------
0
0-
55,337
EXPLANATION OF ACCOUNTS
Fixed Assets
I A pipe testing mandrel $ 3,000
1 Portable Radio 2,337
1 Computer with Plotter 50,000
$ 55,337
385
PUBLIC WORKS DEPARTMENT
AIRPORT
DIVISION
CAPITAL EXPENDITURXS
BUDGETED
ESTIMATED
BUDGETED
CAPITAL OUTLAY
1986
1986
1987
--------------
------------
------------
------------
55-45800-110
BUILDING COST
1 11,412
$ 4,282
$ 6,500
55-45800-200
VEHICLES AND EQUIPMENT
0
0
0
55-45800-202
FIXED ASSETS
3,465
7,163
600
55-45800-204
GET 3-05-0020-04 RIP.
7,500
0
7,500
55-45800-205
GET 3-05-0020-05 UP.
222,642
217,089
0
55-45800-206
GET 3-05-0020-07 RIP
80,000
60,840
19,160
55-45800-207
FUEL FARM
19,478
18,924
44,000
55-45800-
BEACON 3-05-0020-()
0
0
20,000
55-45800-
RUNWAY & TALI 3-05-0020-()
0
0
575,127
55-45800-208
RENOVATE WHITE HANGER
174,510
165,510
9,000
55-45800-220
AIRPORT IMPROVEMENTS
28,500
38,580
24,350
55-45800-222
APRON EXPANSION
1,205,177
605,779
268,024
55-45800-328
OBSTRUCTION STUDY
369,000
0
0
55-45800-
DRAINAGE PROJECT
0
0
51000
------------
------------
------------
TOTAL CAPITAL
$ 2,121,684
$ 1,118,167
$ 1,031,261
------------
------------
------------
------------
------------
-----------
386
J.
PUBLIC WORKS DEPARTMENT
AIRPORT DIVISION
CAPITAL EXPENDITURES PROGRAM
EMANATION OF AXXINTS
55-45800-110 BUILDING COSTS
Automatic Door - Terminal Building
Patch & Seal Asphalt Area
55-45800-202 FIXED ASSETS
Instalation of Generator to service
hangers on East side of airport
std
1
11
11
1
$ 21,350
2,000
1.000
$ 24.350
337
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
1
DIVISION: Community Development and Planning
FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Committees and Boards
GOAL: Provide City Board and Planning Board supporting documents on all
planning problems and aspects.
OBJECTIVE: 1
Establish department check -off list for projects before Board review.
STRATEGY:
Devise various check lists for various requeststo City Board.
Check lists are established for Planning Commission meetings.
OBJECTIVE:
Provide standard report forms for all problems.
STRATEGY:
Set up new "problem" files and devise form for submission to
Public Works Director and any other involved Department Head.
OBJECTIVE: ,1
Establish long-range file for special notations on specific plans.
STRATEGY:
For each specific plan, a form for special notations will be
devised and attached to inside of file for checking.
OBJECTIVE: ,
Assure all Board items are completed before review.
STRATEGY:
Check list for #1 will apply to assure completion of all Board I.
items prior to review.
41
11
1
338 ii
I,.
PUBLIC MORES DEPARTMENT
PLANNING DIVISION
BOARDS AND COMMITTEES
BUDGETED ESTIMATED BUDGETED
'
PERSONNEL SALARIES 1986 1986 1987
01-46303-001 SALARIES AND WAGES $ 19,745 $ 19,745 $ 13,062
' 01-46303-005 OVERTIME 0 0 2,000
01-46303-007 LESS REVENUE SHARING (1,606) (1,606) 0
01-46303-019 INSURANCE - LIFE 84 84 56
' 01-46303-066 INSURANCE - HEALTH 1,362 1,362 1,034
01-46303-072 SOCIAL SECURITY TAXES 1,412 1,412 1,027
TOTAL PERSONNEL SALARIES 20,997 20,997 17,179
MATERIALS AND SUPPLIES
---------------------
' 01-46303-009 OFFICE SUPPLIES & PRINTING 2,234 2,000 2,000
01-46303-010 MINOR EAOIPMENT 250 250 0
------------------------------------
TOTAL MATERIALS AND SUPPLIES 2,484 2,250 2,000
CONTRACTUAL SERVICE
-------------------
01-46303-040 PUBLIC NOTIFICATION 952 952 3,048
I. 01-46303-048 TRAVEL AND TRAINING 89 0 100
01-46303-051 PROFESSIONAL SERVICES 9,000 9,000 . 9,000
' 01-46303-100 MISCELLANEOUS EXPENSE 253 200 250
------------ ----------
TOTAL CONTRACTUAL SERVICE 10,294 10,152 12,398
-------------------------------------
' MAINTENANCE
01-46303-080 BUILDINGS & GROUND MAINT. 0 0 100
' 01-46303-081 OFFICE MACHINE MAINTENANCE 290 290 343
TOTAL MAINTENANCE 290 290 443
' CAPITAL - MISCELLANEOUS
01-46303-202 FIXED ASSETS 0 0 1,240
------------------------ ------------
TOTAL CAPITAL - MISCELLANEOUS 0 0 1,240
------------
PLANNING $ 34,065 $ 33,689 f 33,260
------------------------ ------------
1
I. 389
••b I:1••• I:1
• I e •
:1'•1. I 010.
am• • -. 98
Secretary 1 $ 13.062
Overtime $ 2.000
EXPLANATION OF A
01-46303-009 OFFICE SUPPLIES & PRINTING
Xerox Copies $ 800
MiscellaneousiOffice Supplies 1.200
3 2.000
01-46303-040
Newspaper Notices for Planning Board
Agendas & Listing of Legal
Descriptions of Rezoning
& Verriances $ 3.048
01-46303-048 TRAVEL & TRAINING
Miscellaneous In State $ ioo
01-46303-051 PROFFESSIONAL SERVICES
NWA Regional Plan (50% X $18,000) $ 9.000
01-46303-202 FIXED ASSETS
Brother Letter Quality Printer $ 1.240
390
I
' GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
DIVISION: Community Development and Planning
FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Permits
GOAL: Provide assurance that all buildings are completed within the approved
' guidelines of the City interest.
OBJECTIVE:
Provide direction to public in regards to building permits.
I.
STRATEGY:
A form will be drawn up for distribution to the public regarding
the Planning. Inspection, and City Engineers Office's requirements
for Building Permits.
Input will be. requested from Inspection and the City Engineer
for their requirements so that a comprehensive form may be devised.
' OBJECTIVE:
Assure that all construction is within proper scope.
STRATEGY:
' The Planning Office, other City Divisions, and all utilities
review all large scale developments and subdivisions for construction
within City guidelines. Smaller construction is monitored
' via the building permit requirements wherein information is
given each applicant as to setbacks, sidewalks, and driveway
cut regulations, etc. Old files on each proerty are also researched
for any special conditions which may exist. Once construction
begins, Inspection double checks requirements.
OBJECTIVE:
' Provide support and direction to builders and developers.
STRATEGY:
The Inspection Office currently holds sessions with builders
'
and developers. The Planning Office will, in the future, have
input into these sessions to provide support and direction.
' OBJECTIVE:
Assure that construction is free and clear of problems from all City
Departments.
STRATEGY:
• The Planning Office will consult with other City Departments
to ensure new construction is within the scope of City requirements.
1
1
331
OBJECTIVE:
Reduce number of buildings being constructed in problem drainage areas.
STRATEGY:
Inspection is in charge of determining if a property is within
the flood plain and offers any solution for such. Drainage
is always addressed at Plat Review so that proper drainage
is constructed. On residential single-family construction,
any know drainage problems will be discussed prior to issuance
of a permit. This will include Inspection input as well, so
that a reasonable solution might be found for the property owner.
332
' PUBLIC WORKS DEPARTMENT
PLANNING DIVISION
PERMITS PROGRAM
BUDGETED ESTIMATED BUDGETED
PERSONNEL SALARIES 1986 1986 1987
------------------ ------------ ------------ ------------
01-46301-001 SALARIES AND WAGES $ 12,821 $ 12,821 $ 11,954
01-46301-005 OVERTIME 0 0 180
01-46301-007 LESS REVENUE SHARING (1,607) (1,607) 0
01-46301-019 INSURANCE - LIFE 56 56 56
' 01-46301-066 INSURANCE - HEALTH 908 1,069 684
01-46301-072 SOCIAL SECURITY TAXES 917 890 940
------------ ------------ ------------
TOTAL PERSONNEL SALARIES 13,095 13,229 13,814
MATERIALS AND SUPPLIES
----------------------
' 01-46301-009 OFFICE SUPPLIES & PRINTING 1,145 945 1,350
01-46301-010 MINOR EQUIPMENT 0 0 94
01-46301-023 SIGNS 200 0 400
------------ ------------ ------------
' TOTAL MATERIALS AND SUPPLIES 1,345 945 1,844
CONTRACTUAL SERVICE
' 01-46301-065 VEHICLE INSURANCE 0 0 100
01-46301-100 MISCELLANEOUS EXPENSE 156 100 200
------------ ------------ ------------
' TOTAL CONTRACTUAL SERVICE 156 100 300
• MAINTENANCE
' 01-46301-080 BUILDINGS & GROUND MAINT. 0 0 50
01-46301-081 OFFICE MACHINE MAINTENANCE 0 85 0
' TOTAL MAINTENANCE 0 85 50
-- ------------
PLANNING $ 14,596 $ 14,359 f 16,008
------------ ------------------------
I
1
I. pn]
vv
• 1 1 +
•:I• �ti+_rt:_r
� t;*40I5DISN.1:11.1 n
it .' •: : .-- e
IIP •A' -
Planning Clerk 1 $ 11.954
Overtime $ 180
01-46301-009
Xerox Copies $ 650
Misecllaneous Office Supplies 700
$ 1.350
01-46301-010 MINOR ECUIP
bo Printer Rin & Recorder Tapes $ 94
01-46301-023sias
Rezoning, Large Scale Development,&
Conditional Use Verriance Signs $ 400
I
GOALS, OBJECTIVES, AND STRATEGIES FOR 1987
1 i
DIVISION: Community Development and Planning
' FUND: General
DEPARTMENT: Public Works
PROGRAM(S): Code Enforcement
GOAL: Assure that City of Fayetteville is current in planning aspects.
OBJECTIVE:
Reduce number of pending files that are on line.
STRATEGY:
I. At present, the only pending files are submissions which are to
go to the Planning Commission, Board of Adjustment, or City
Board. All old files have been updated and microfilmed. After
' disposition by various Boards, files are filmed and retired
for research on properties.
OBJECTIVE:
' Provide current information on each request.
STRATEGY:
'Each file pertaining to a certain property will be researched
and information will be provided to Boards involved.
OBJECTIVE:
'
Review methods of planning and research of other cities.
STRATEGY:
I. Sessions with the City's Planning Consultant will be held to
assure Fayetteville is current. At present, several committees
of the Planning Commission are in the process of updatin^ some
ordinances. Meetings will be attended where data is exchanged
with other cities. A publication is currently being received
which deals with other cities and legal decisions on Planning
• ordinances.
' OBJECTIVE:
Update Master Plan.
' STRATEGY:
A committee of the Planning Commission will wrap up scope of
work for new General Land Use Plan. This will be presented
to the Planning Commission for any revisions and then submitted
to City Board for comment.
1
I
I
' 385
PUBLIC WORKS DEPARTMENT
PLANNING DIVISION
CODE ENFORCEMENT PROGRAM
BUDGETED ESTIMATED BUDGETED
PERSONNEL SALARIES 1986 1986 1987
01-46302-001 SALARIES SALARIES AND WAGES 1 37,764 1 17,597 1 20,906
01-46302-004 EXTRA SERVICES 0 0 5,000
01-46302-005 OVERTIME 0 0 800
01-46302-007 LESS REVENUE SHARING (3,771) (1,243) 0
01-46302-019 INSURANCE - LIFE 103 47 75
01-46302-066 INSURANCE - HEALTH 1,224 992 1,034
01-46302-068 PENSION CONTRIBUTION 2,507 985 870
01-46302-072 SOCIAL SECURITY TAXES 2,700 1,205 1,744
------------------------------------
TOTAL PERSONNEL SALARIES 40,527 19,583 30,429
------------ ------------ ------------
MATERIALS AND SUPPLIES
01-46302-009 OFFICE SUPPLIES A PRINTING 1,050 600 1,050
------------ ------------ ------------
TOTAL MATERIALS AND SUPPLIES 1,050 600 1,050
------------------------------------
CONTRACTUAL SERVICE
01-46302-040 PUBLIC NOTIFICATION 3,048 1,806 952
01-46302-044 PUBLICATIONS AND DOES 300 300 300
01-46302-048 TRAVEL AND TRAINING 500 50 500
01-46302-051 PROFESSIONAL SERVICES 59,000 58,456 69,000
01-46302-100 MISCELLANEOUS EXPENSE 51 51 0
------------ ------------ ------------
TOTAL CONTRACTUAL SERVICE 62.899 60,663 70,752
------------ ------------
MAINTENANCE
01-46302-080 BUILDINGS & GROUND MAIRT. 0 0 50
01-46302-081 OFFICE MACHINE MAINTENANCE 90 84 90
------------ ------------ ------------
TOTAL MAINTENANCE 90 84 14'0
PLANNING 1 104,566 1 80,930 1 102,371
------------ ------------ ------------
1
I
I
u v I
I
M•• I ••- i� •••h'
a il'E"1iITUU!!
C.D. & Planning Director .50 $ 14,929
Bookkeeper/Receptionist .50 5.977
1.00 $ 20.906
Overtime $ 800
EXPLANATION OF ACCOUNTS
01-46302-009 OFFICE SUPPLIES
Xerox Copies $ 500
Miscellaneous Supplies 550
$ 1.050
01-46302-040
Newspaper Notices for Planning Board
Agendas & listing of legal
descriptions of Rezoning &
Varriances $ 952
01-46302-044 PUBLICATIONS & DUES
Planning Magazines- City & Town,
Zoning Bulletin, Land Use Laws $ 300
01-46302-048 TRAVEL & TRAINING
Little Rock Planning Meeting $ 500
01-46302-051 PROFESSIONAL SERVICES
General Land Use Plan Carryover from
1986 $ 60,000
NWA Regional Plan (50% X $18,000) 9.000
$ 69.000
PUBLIC WORKS DEPARTMENT
WATER AND SEWER DIVISION
DEBT SERVICE PROGRAM
BUDGETED
ESTINATED
BUDGETED
DEBT SERVICE
1986
1986
1987
------------
40-46800-101
PAYING AGENTS FEES $
------------
1,000
------------
S 351
------------
$ 1,000
40-46800-102
INTEREST EXPENSE
364,624
359,255
350,457
40-46800-134
BOND DISCOUNT AMORTIZATION
31,440
31,440
20,718
40-46800-368
TRANSFER TO W/S DEBT SERVICE
102,000
102,000
102,000
TOTAL HATER
MAIN -CONSTRUCTION $
------------
499,064
------------
$ 493,046
------------
$ 474,175
------------
------------
------------
------------
------------
------------
388
I
I
' CITY OF FAYETTEVILLE, ARKANSAS
GENERAL FUND
PROJECTED FUND BALANCE 1987; 1986 _
JANUARY 1, 1986 AUDITED FUND BALANCE $ 3,896,640
PLUS:ESTIMATED REVENUE 1986 8,407,812
TOTAL ESTIMATED RESOURCES 1986 12,304,452
' LESS:ESTIMATED EXPENDITURES 1986 (9,126,504)
ESTIMATED BALANCE DECEMBER 31, 1986 3,177,948
RESERVED FOR BELOW DESCRIBED * (255,200)
UNRESERVED FUND BALANCE DECEMBER 31,1986 2,922,748
PLUS: PROJECTED REVENUE 1987 7,631,129
TOTAL PROJECTED RESOURCES 1987 10,553,877
LESS PROJECTED EXPENIDTURES 1987 (8,686,693)
RESERVED FOR BELOW DESCRIBED ** 20,700
DECEMBER 31, 1987 PROJECTED UNRESERVED BALANCE $ 1,887,884
I
' * 1986 RESERVED FUND BALANCE DETAIL:
SHOP 54,000
' HEALTH INSURANCE REBATE 20,700
INDUSTRIAL PARK 137,500
MISCELLANEOUS ADVANCES 43,000
TOTAL $ 255_200
' ** 1987 RESERVED FUND BALANCE DETAIL:
HEALTH INSURANCE REBATE (20,700)
I
I
1
399
I
I
• GENERAL FUND
REVENUE DETAIL
BUDGETED ESTIMATED PROJECTED
PROPERTY TAX 1986 1986 1987
01-33020 PROPERTY TAXES $ 455,637 $ 455,637 $ 478,923
01-33030 DELINQUENT PROPERTY TAXES 15,000 26,000 15,000
------------------------------------
TOTAL PROPERTY TAX 470,637 481,637 493,923
------------ ------------ ------------
SALES TAX
01-33070 12 COUNTY TAI f 3,026,026 3,026,026 2,947,067
01-33100 ALCOHOLIC BEVERAGE TAX 76,000 16,000 76,000
------------------------ ------------
TOTAL SALES TAX 3,102,026 3,102,026 3,023,067
------------ ------------ ------------
FRANCHISE TAI
01-33051 SWEPCO 463,112 463,112 477,000
01-33052 SOUTHWESTERN BELL 144.,939 161,883 162,000 '
01-33053 ARKANSAS WESTERN GAS 330,708 300,000 330,920
01-33054 WARNER CABLE 81,600 81,600 81;600
01-33055 OZARK ELECTRIC 127,972 127,972 128,000
IN LIEU OF FRANCHISE TAX 0 0 218,948 ------------------------------------
TOTAL FRANCHISE TAX 1,148,331 1,134,567 1,398,468
------------ ------------ ------------
LICENSES AND PERMITS
01-33100 ALCOHOLIC BEVERAGES LICENSE 51,000 51,000 51,000
01-33130 BUILDING PERMITS 81,370 86,000 94,000
01-33140 ELECTRICAL PERMITS 22,660 22,660 22,660
01-33150 PLUMBING AND GAS PERMITS 24,720 24,720 24,700
01-33160 ANIMAL LICENSES 1,200 1,200 1,200
01-33170 OTHER 4,000 3,000 4,000
------------------------------------
TOTAL LICENSES AND PERMITS 184,950 188,580 197,560
------------------------------------
INTERGOVERNMENTAL REVENUE
-------------------------
01-33177 FIRE - STATE INSURANCE TURNBACX 5,000 5,400 5,500
01-33178 POLICE - STATE INSURANCE TURKBACK 5,000 8,600 8,600
01-33212 STATE GRANTS 0 198,594 0
01-33221 STATE TURNBACK 732,600 696,500 693,000
01-33223 WORKMANS COMPENSATION TORNBACK 76,230 76,804 76,230
------------ ------------ ------------
TOTAL INTERGOVERNMENTAL REVENUE 818,830 985,898 783,330
------------------------------------
400
1
pY! y
4 w : GENERAL FUND
REVENUE DETAIL
BUDGETED ESTIMATED PROJECTED
CHARGES FOR SERVICES 1986 1986 1987
------------------------------- ------------------------
' 01-33041 HNR ADMINISTRATION CHARGE 15,701 15,701 16,000
01-33301 ADMINISTRATION BUILDING RENT 17,000 17,000 19,400
01-33302 DATA PROCESSING CHARGES 63,000 61,700 122,800
' 01-33303 COST ALLOCATION 525,179 525,179 532,712
01-33305 PLANNING OFFICE FEES 6,200 5,500 6,200
01-33306 PARKING METERS ON STREET 33,000 33,000 33,000
01-33309 SWIMMING POOL 32,094 35,280 35,000
' 01-33311 POOL CONCESSION 12,600 12,110 13,000
01-33312 TENNIS COURT FEES 900 900 900
01-33313 BALL FIELD FEES 400 400 400
01-33319 CITY PROSECUTOR FEES 0 3,000 12,000
' 01-33320 PARK CONCESSION 18,000 19,000 20,000
01-33333 ANIMAL SHELTER 3,700 3,200 3,700
01-33341 RENT OF PROPERTY 1,200 1,200 1,200
01-33349 FIRE CONTRACTS OUTSIDE CITY 68,500 67,500 66,000
01-33412 DWI CLEAN-UP PROGRAM 200 0 200
01-33413 MUNICIPAL COURT FEES 1,000 2,700 1,000
01-33342 LAKE RECREATION FAYETTEVILLE 14,000 14,000 14,000
01-33343 LAKE RECREATION SE000YAH 8,400 8,400 8,400
MUNICIPAL COURT COUNTY FEES 0 0 30,869
ADMINISTRATION FEE FOR OSP 16,000 16,000 16,000
TOTAL CHARGES FOR SERVICES 821,373 826,069 936,781
FINES AND FORFEITURES
----------------------
01-33400 PARKING FINES 65,000 45,000 65,000
' 01-33410 COURT FINES 260,000 302,000 212,000
01-33411 DWI FINES 30,000 38,500 35,000
------------------------
TOTAL FINES AND FORFEITURES 355,000 385,500 372,000
-----------
MISCELLANEOUS REVENUE
01-33601 HEALTH INSURANCE REBATE 0 0 0
'
01-33500 INTEREST 170, 000 150, 000 100, 000
01-33502 INTEREST - CHECKING ACCOUNTS 17,000 15,000 17,000
01-33550 SALE. OF EQUIPMENT 7,000 30,800 7,000
I
01-33600 MISCELLANEOUS 12,000 5,500 12,000
01-33370 TRANSFER FROM G.O.BOND 0 102,235 0
01-33902 TRANS. EXCESS HMR/CEC FUNDS 514,595 1,000,000 290,000
-----------------------------------
'TOTAL MISCELLANEOUS REVENUE 720,595 1,303,535 426,000
-------------------------------------
IGRAND TOTAL $ 7,621,742 $ 8,407,812 S 7,631,129
401
I
I
CITY OF FAYETTEVILLE, ARKANSAS I
GENERAL FUND REVENUES
EXPLANATION OF ACCOUNTS
01-33020 PROPERTY TAXES $ 478.923
The real estate assessed value is estimated
at $173,126,506. The General Fund receives
2.1 mills against those assessment. The
p8rsonal property assesed value is estimated
at $49,579,935. The General Fund receives 3.4
mills against those assessments. A 90% collection
rate is expected.
SALES TAXES '
01-33070 1% COUNTY TAX $2.947.067
The County -wide collections are paid to the
State Revenue Office and from there dispensed
to Washington County and cities within the
County on a per capita basis. The formula
for distribution is based on how the City "s
population ratio compares to the total County
population. The General Fund is now collecting
all sales tax revenue.
01-33100 ALCOHOLIC EVE' A , . TAX $ 76.000
This is a 5% tax on all beverages sold in a
private club.
FRANCHISE TAXES
01-33051 SOUTHWESTERN Rt1F.c-rgic OWER COMPANY $ 477,000
Ordinance No. 2742 dated August 4, 1981,
provided for a Franchise Tax of three
percent of gross sales of energy to domestic
and commercial customers within the city limits
and a one percent Franchise Tax on gross
revenues derived from sales of energy to industrial
customers. These rates went into effect
September 1, 1981, as a result of the passage
to the one percent Washington County Sales Tax.
01-33052 SOUTHWESTERN Frr TX,FPHO COMYANY $ 162.000
Ordinance No. 2829 governs the Franchise Tax
between the City and Southwestern Bell
Telephone Company.
1
402 '
I
I
' 01-33053
I
I
01-33054 (WARNER CABLE) WARNER -AMEX $ 81.600
Ordinance No. 2744 adopted August 4, 1981, levied
a Franchise Tax to Warner -Amex for the privilege
of operating a community antenna television system.
The Franchise Tax is three percent of the company's
gross subscriber revenues per year derived from
regular cable television, operations in the city.
See Ordinance No. 2744 for further details. The
I. company may pass on any franchise fee in excess of
two percent without approval of the City. The
• reduction in Franchise Tax was a result from the
passage of the one percent Washington County Sales
Tax.
01-33055 OZARKS ELECTRIC COOPERATIVE $ 128.000
' Ordinance No. 2741 adopted on August 4,1981, provided
for a three percent Franchise Tax on gross sales
of electric power to domestic and commercial consumers
within the city limits. A one percent Franchise Tax
is assessed against electrical power to industrial
customers inside the city. The effective date of this
ordinance was September 1,1981, and was a result of
'
the passage of the one percent Washington County Sales
Tax.
I01-3 IN LIEU OF FRANCHISE TAX $ 218.948
This represents 3% of the gross revenues from
water sales, sewer service charges and sanitation
' service charges.
LICENSES AND PERMITS
01-33110 ALCOHOLIC RFVERAM T.ICRN.SE $ 51.000
' This is the total collected for Retail Beer License,
Retail Liquor License, and Private Club License.
I.
01-33130 BUILDING PERMITS $ 94.000
This represents permits issued by the building
inspection department for the construction of new
buildings and remodeling of old buildings.
403
w..
Ordinance No. 2740 adopted August 4,1981
prescribed a three percent franchise tax on
its sales, before taxes, of natural gas to
residential and commercial customers within
the city limits; and a one percent from of its
sales, before taxes, of natural gas to industrial
customers. The effective date of this ordinance
was September 1, 1981, and was a result of the
Washington County Sales Tax.
I
I
01-33150 PLUMBING AND GAS PERMITS $ 24.720 ,
These permits like building permits are issues by
the inspection department to cake electrical,
plumbing, and gas connections. '
01-33160 ANIMAL T,ICENSE. $ 1,200
This is the revenue from issuing dog and cat
license. These license are only issued after proof
of rabies shot is present.
01-33170 OTHER PERMITS & LICENSE $ 4.000
Includes a variety of permits issued for the privilege
of carrying on certain types of businesses such as
pawn shops, taxi service, trade license, and several
others within the City.
INTERGOVERNMENTAL REVENUES
01-33221 STATE TURNBACK $ 693.000
The city is expected to receive $17.50 per capita
in 1987 or $17.50 times 39,600 per 1985 census figures. '
CHARGES FOR SERVICE
01-33041 HMR ALtfINISTPATION REVENUE $ 16.000 '
This represents 4% of gross hotel, motel, and
restaurant taxes which is paid to the general
fund for collection and administration.
01-33301 ADMINISTRATION TL N= RENT $ 19.400
This represents rent paid to the General Fund by
the Water and Sewer Department based on $10 per
square foot.
01-33302 DATA PROCESSING CHARGE=S $ 122.800
This represents charges to other funds for data
processing support services.
01-33303 COST ALLOCATION CHARGES $ 532.712
This reflects charges to other funds for services
rendered by administration, finance, purchasing,
and legal departments.
01-33305 PLANNING OFFICE FEES $ 6.200
These are charges for filing for various planning
actions such as rezoning and application for variances.
01-33306 PARKING METERS ON STRRIC $ 33.000
This represents the revenues collected from the
meters located on the sides of streets.
404
1
' 1-33309 SWIMMING POOL $ 35.000
This is based on the rate increase as of June 1985.
I. 01-33311 SWIMMING FOOL CONCESSION STAND $ 13,000
This represents the gross revenue collected from
the concession stand.
' 01-33312 TENNIS COURT FEES $ 900
This represents revenues from the coin operated
' night lights at the City Park tennis courts.
01-33313 BAr,r.FIFr_D FEE'S $ 400
This represents revenue from the rental of the
I.
lights at the softball fields for night practice
or tournan nts.
01-33319 PROSECUTOR FEES $ 12.000
Additional charge for Hot Check charge.
01-33320 PARK CONCESSIONS $ 18.000
' This is the gross revenue derived from concession
stands located at all ball parks.
' 01-33333 ANIMAL�.TER $ 3.700
This is the impoundment fees collected at the
Animal Shelter.
'• 01-33349 FIRE 0 OUTSIDE ID. TCr!? $ 66.000
This represents the charges for fire protection,
which is levied by the City, for those persons,
businesses, and the City of Greenland which are
located outside the City who wish to have our
Fire Departs nt respond to calls.
'• 01-33412 t*41 CLEAN-UP PROGRAM $ 200
This represents the charges to persons or businesses
which the city condemns due to unsightly or
' unsanitary property, the DWI work program cleans
the area. Owners are then billed for the service.
FINES AND PENALITIAS
01-33400 PARKING FINES S 65.000
This represents fines for overt me parking tickets.
' 01-33410 COURT FINES $ 272.000
This represents fines levied for conviction of
' violations of state laws and city ordinances.
01-33411 DWI FINES S 35.000
Under the latest DWI Law there was an additional
'• $250.00 added to each fine. $175.00 of this goes
to the State of Arkansas and $75.00 is turned over
to the City.
' 405
I
I
I
I
01-33500T $ 100.000
This represents income from the investing of General
Fund cash surpluses and reserves in Federally
Insured Investments with the local banks.
01-33502
This is the revenue received from our checking
accounts which have a minimum balance of $2,500.00.
01-33600 MISCFr,r,ANEUUS REVENUE $ 7.000
This represents other revenue which does not fall
into any of the other revenue categories.
01-33902 TRANSFIth EESS HMR,CEC kUNEE $ 290.000
This is the amount of HMR Taxes transfered to the
CEC Bond Fund above the requirements. City Advertising
and Promotion Receives $145,000. The rest will offset
the Arts Center debt service requirements.
I
I
I
I
t
I
I
I
I
406
[
CITY OF FAYETTEVILLE, ARKANSAS
EXPENDITURE SUMMARY
• 1987 GENERAL FUND
• MATERIALS CONTRACT CAPITAL TOTAL
' PERSONNEL & SUPPLIES SERVICES MAINTENANCE TRANSFERS OUTLAY EXPENSES
GENERAL ADMINISTRATION -
----------------------
' CITY MANAGER $ 95,879 3,000 54,353 $ 3,100 $ 0 2,000 $ 158,332
CITY ATTORNEY 87,523 1,450 5,550 300 0 1,500 96,323
CITY PROSECUTOR 75,570 5,824 9,724 856 0 575 92,549
' MUNICIPAL JUDGE 45,345 0 4,497 0 0 0 49,842
----------- ------------ ------------ - -
TOTAL GENERAL ADMINISTRATION 304,317 10,274 74,124 4,256 0 4,075 397,046
------------ ------------ ------------ ------------------------------------ ------------
• ' ADMINISTRATIVE SERVICES
ADMINISTRATIVE SERV. DIR. 68,362 2,350 4,960 2,375 0 0 78,047
FINANCE ACCT./ADM. 331,418 24,479 77,760 1,975 0 0 435,632
'CITY CLERK 44,626 13,331 11,650 5,048 0 0 74,655
PERSONNEL 142,343 5,931 56,343 696 0 0 205,313
PURCHASING 33,246 7,721 5,260 275 0 0 46,502
DATA PROCESSING 87,100 11,069 169,310 46,500 0 12,900 326,879
MUNICIPAL COURT 101,429 5,857 3,810 530 0 5,600 117,226
MISCELLANEOUS 5,000 0 300 6,000 1,074,387 0 1,085,687
BUILDING MAINTENANCE 58,282 10,010 113,728 30,550 0 49,350 261,920
----- -----
TOTAL ADMINISTRATIVE SERY 871,806 80,748 443,121 93,949 1,074,387 67,850 2,631,861
-------------------------- ------------------------ ------------------------
t PUBLIC SAFETY
PUBLIC SAFETY DIRECTOR 61,941 2,286 5,130 2,116 0 0 71,473
POLICE DEPARTMENT 1,607,421 45,631 - 155,988 149,494 0 113,238 2,071,772
FIRE DEPARTMENT 1,284,478 15,592 95,184 50,175 0 99,850 1,545,279
�_ HYDRANT CHARGES 0 0 15,000 0 0 0 15,000
INSPECTION 138,153 3,067 13,842 8,425 0 0 163,487
ANIMAL CONTROL 74,289 11,204 12,129 13,216 0 67,697 178,535
------------------------------------------------------------------------ ------------
TOTAL PUBLIC SAFETY 3,166,282 17,780 297,273 223,426 0 280,785 4,045,546
------------ ------------------------ ------------ ------------------------------------
PUBLIC WORKS
PARKS AND RECREATION 278,711 46,349 94,854 70,603 588,042 123,844 1,202,409
TRAFFIC DEPARTMENT 100,651 31,278 85,213 22,153 0 18,897 258,192
1 PLANNING 61,422 4,894 83,450 633 0 1,240 151,639
------------- ------------ ------------ I. ------------
TOTAL PUBLIC WORKS 440,790 82,521 263,517 93,389 588,042 143,981 1,612,240
--- -- --- --- ----- - -- --- ---------
TOTAL GENERAL FUND 4,783,195 251,323 1,078,035 415,020 1,662,429 496,691 8,686,693
------------ ------------------------------------ ------------------------ ------------
------------ ------------ ------------ ------------------------------------ ------------
i
° ' 407
LI
I
CITY OF FAYETTEVILLE, ARKANSAS
STREET FUND
PROJECTED FUND BALANCE 1987; 1986
DECEMBER 31, 1985 FUND BALANCE
PLUS: ESTIMATED REVENUE 1986
TOTAL ESTIMATED RESOURCES 1986
LESS: ESTIMATED EXPENDITURES
ESTIMATED UNRESERVED BAL DECEMBER 31, 1986
PLUS:PROJECTED REVENUE 1987
TOTAL PROJECTED RESOURCES 1987
LESS:PROJECTED EXPENDITURES 1987
PROJECTED BALANCE DECEMBER 31, 1987
$ 1,625,346
1,952,590_
3,577,936
(2,017,967)
1,559,969
1,701,216
3,261,185
(2,761,228)
$ 499., 957
1
I
.1
I
I
I
L
I
408
I
1
1
1
1
1
1
1
1
1
.1
1
i
1
1
i
PROPERTY TAX
10-33020 PROPERTY TAXES
10-33030 DELINQUENT TAXES
TOTAL PROPERTY TAX
INTERGOVERNMENTAL REVENUES
10-33221 STATE TORKBACK
10-33223 NORKMANS COMPENSATION TURNBACE
TOTAL INTERGOVERNMENTAL REVENUES
CHARGES FOR SERVICES
10-33321 CONSTRUCTION OTHER .DEPARTMENTS
10-33322 PAYMENTS BY PROPERTY OWNERS
TOTAL CHARGES FOR SERVICES
MISCELLANEOUS
HEALTH INSURANCE REBATE
10-33500 INTEREST - C.D.
10-33520 INTEREST - CHECKING ACCOUNT
10-33550 SALE OF EQUIPMENT
10-33600 MISCELLANEOUS
TOTAL MISCELLANEOUS
TRANSFERS
10-33727 TRANSFER SALES TAX FROM GENERAL FUND
10-33761 TRANSFER IRON GENERAL FUND RESERVE
GRAND TOTAL
STREET FUND
REVENUE DETAIL
BUDGETED
ESTIMATED
PROJECTED
1986
1986
1987
------------
$ 225,000
--- -
$ 212,000
$ 225,000
8,000
7,000
8,000
-
------------
-- -
233,000
219,000
233,000
1,168,200
1,150,000
1,247,400
8,316
8,378
8,316
1,176,516
----------
1,158,378
------------
1,255,716
------------
5,000
0
0
23,210
0
20,000
28,210
0
20,000
• ----
------ -----
-----------
0
0
0
22,500
100,000
30,000
7,000
8,200
7,000
5,000
18,500
5,000
500
3,310
500
35,000
---
130,010
-------- ---•-----------
42,500
• 445,202
445,202
150,000
0
0
0
445,202
------------
445,202
---------
150,000
------------
------------
------------
S 1,917,928
$ 1,952,590
$ 1,701,216
409
STREET FUND
REVENUE DETAIL
10-33020
This reflects an amount equal to 80%
of the County Road millage.
10-33221 STATE TURNBACK $ .1.247.400
This is based on the 1985 Census of 39,600
and receiving $31.50 per capital.
10-33223 WORKER'S COMPENSATION TURNEACK $ 8.316
This is based $3.50 per capita pro -rated
between all user funds.
10-33727 TRANSFER S i$ TAX FROMGENERAL FUND $ .150.000
This is a portion of the 1% Washington
County Sales Tax to be used for street
maintenance.
410
I1
PUBLIC WORKS DIRECTOR
STRAIT MAINTENANCE DIVISION
STRAIT CONSTRUCTION DIVISION
TOTAL STRAIT FUND
I
I
I
r
1
I
CITY OF FAYKYTEVILLE, ARKANSAS
EXPENDITURE SUMMARY
1986 STREET FUND
MATERIALS CONTRACT CAPITAL TOTAL
PERSONNEL & SUPPLIES SERVICES NAINTENANCE OUTLAY EXPENSES
------------ ------------ ------------ ------------ ------------ ------------
S 48,889 $ 3,195 i 11,643 $ 2,440 $ . 0 $ 66,167
527,430 423,621 470,559 10,150 10,000 1,441,760
8,582 21,319 1,114,900 0 108,500 1,253,301
------------------------ ------------ ------------ ------------ ------------
i 584,901 $ 448,135 $ 1,597,102 $ 12,590 $ 118,500 $ 2,761,228
------------------------------------
------------------------ ------------ ------------ ------------ ------------
4 11
CITY OF FAYETTEVILLE, ARKANSAS
ADVERTISING AND PROMOTION FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 -
REVENUES 1986
EXPENDITURES
UNRESERVED FUND BALANCE $
- ESTIMATED
1986 - ESTIMATED
58,231
495,726
(522,410)
DECEMBER 31, 1986 -
REVENUES & TRANSFERS
EXPENDITURES
------------
UNRESERVED FUND BALANCE
1987 - PROJECTED
1987 - PROJECTED
31,547
583,025
(605,106)
DECEMBER 31, 1987 -
UNRESERVED FUND BALANCE $
------------
9,466
-------------
412
CITY OF FAYITTKVILLE, ARKANSAS
CITY ADVERTISING & PROMOTION FUND
BUDGKTHD
ESTIMATED
BUDGETED
REVRNURS
1986
1986
1987
--------
------------
------------
------------
12-33040
BMB TAXES
$ 400,000
$ 430,226
$ 434,525
12-33214
GRANT REVENUE
0
0
0
12-33520
INTEREST
6,000
5,500
3,000
12-33725
SUBSIDY TRANSFER
60,000
------------
60,000
------------
145,500
TOTAL REVENUES
466,000
------------
495,726
------------
------------
583,025
------------
EXPENDITURES
12-40020-040
PUBLIC NOTIFICATION
52,500
57,816
125,000
12-40020-044
PUBLICATION A DOES
100
0
100
12-40020-052
AUDIT EXPENSE
850
50
100
12-40020-196
SPECIAL PROJECTS
15,225
5,108
15,000
12-40020-374
CHAMBER EXPENSE
13,356
12,000
13,000
12-40020-070
COLLECTION EXPENSE
16,395
17,210
17,381
400,000
------------
430,226
------------
434,525
------------
TOTAL EXPENDITURES
498,426
522,410
605,106
EXCESS OR (DEFICIT)
------------
$ (32,426) $
------------
------------
------------
(26,684) $
------------
------------
------------
(22,081)
------------
------------
413
C
1
CITY OF FAYETTEVILLE, ARKANSAS '
OFF STREET PARKING FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 - FUND BALANCE $ 50,943 '
REVENUES 1986 - ESTIMATED 205,440
EXPENDITURES 1986 - ESTIMATED (113,778)
DECEMBER 31, 1986 - FUND BALANCE 142,605
------------
REVENUES 1987 - PROJECTED 204,985
EXPENDITURES 1987 - PROJECTED (118,730)
------------
DECEMBER 31, 1987 - FUND BALANCE $----228_860
I
I
I
n
I
I
I
I
414 '
I.
CITY OF FAYETTEVILLE, ARKANSAS
I. OFF STREET PARKING FUND
1987 BUDGET
' BUDGETED ESTIMATED BUDGETED
REVENUE 1986 1986 1987
------ ------------ ------------
13-33370 PARKING CARDS ASSOCIATION $ 15,075 f 15,300 f 15,300
13-33371 PARKING CARDS LOT 5 MCILROY 12,700 12,600 12,700
13-33372 PARKING CARDS CITY 12,500 8,000 8,000
' 13-33500 INTEREST CERTIFICATE OF DEPOSIT 3,300 4,440 4,185
13-33520 INTEREST CHECKING ACCOUNT 1,600 3,300 3,000
13-33561 BENT LOT 1 LEWIS BROTHERS 10,000 8,700 8,700
' 13-33562 RENT LOT 2 SOOTRSIDE 3,265 3,150 3,150
13-33563 RENT LOT 3 EAST OFF EAST STREET 3,675 3,820 3,820
13-33564 RENT LOT 4 COURTHOUSE 3,175 2,950 2,950
13-33566 RENT LOT 7 FIRST FEDERAL 7,700 7,250 7,250
' 13-33568 RENT LOT 12 MILHOLLAN➢ 2,843 700 700
13-33569 RENT LOT 13 SOUTHWESTERN BELL 6,500 •5,230 5,230
13-33571 RENT PARKING DICK 113,000 130,000 130,000
--------- ------------
TOTAL REVENUES 195,333 205,440 204,985
------------ ------------ ------------
' EXPENDITURES
OPERATING
' 13-40000-052 AUDIT KIPENSE 800 348 355
13-40000-054 CONTRACT SERVICE 0 0 0
13-40000-064 UTILITIES 11,130 12,260 12,825
' 13-40000-067 INSURANCE - SELF 500 0 0
13-40000-100 MISCELLANEOUS 500 0 0
13-40000-145 DOWNTOWN PARKING DISTRICT 26,400 25,000 26,400
13-40000-199 DICK OPERATING EXPENSE 33,000 31,880 34,000
' 13-40000-105 DEPRECIATION 23,000 0 0
------------
TOTAL OPERATING 95,330 69,488 73,580
------------ ------------ ------------
' MAINTENANCE
13-40000-184 PARKING DICK MAINTENANCE 5,775 1,250 1,250
' TOTAL MAINTENANCE 5,775 1,250 1,250
---------- ------------ -- ---------
TRANSFERS
13-40000-412 TRANSFER TO OTHER FUNDS 40,000 43,040 43,900
------- ------------------------
' TOTAL TRANSFERS; 40,000 43,040 43,900
--------------------------------------
TOTAL EXPENDITURES 141,105 113,778 118,730
TOTAL EXCESS REVENUES OVER EXPENDITURES* 54,228 $ 91,662 $ 86,255
1
' 4ts
I
I
CITY OF FAYETTEVILLE, ARKANSAS
SEWER SALES TAX BOND FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 - FUND BALANCE $ 4,912,077
REVENUES 1986 - ESTIMATED -4,390,000
EXPENDITURES 1986 - ESTIMATED (2,939,363)
DECEMBER 31, 1986 - FUND BALANCE 6,362,714
REVENUES 1987 - PROJECTED 4,299,300
EXPENDITURES 1987 - PROJECTED (2,944,198)
DECEMBER 31, 1987 - FUND BALANCE $ 7,717,816 ,
I
I
I
I
I
I
I
I
I
416
I
CITY OF FAYHTTBYILLN, ARKANSAS
SEWER SALES TAX BOND FORD
1987 BUDGET
BUDGETED ESTIMATED BUDGETED
REVENUE 1986 1986 1981
-----------------------------------
44-33073 SALES TAX SEKER BONDS $ 3,960,000 $ 3,960,000 $ 3,960,000
44-33460 INTEREST - 'A' DEBT SERVICE
114,000
170,000
110,500
44-33461 INTEREST - 'B' DEBT SERVICE
86,000
125,000
78,000
44-33462 INTEREST REVENUE FUND
0
55,000
65,000
44-33463 INTEREST - 'ABOND FUND
0
500
500
'
44-33464 INTEREST - '8' BOND FUND
0
800
800
44-33465 INTEREST BEDEMPT.ION FUND
0
35,000
80,000
44-33520 INTEREST INTEREST CBECKING ACCOUNT
2,000
4,500
4,500
'
44-33671 CAPITAL GAIN SERIES 'A',
0
33,000
0
44-33612 CAPITAL GAIN SERIES 'B'
0
6,200
0
TOTAL.REVKNOES
------------
4,162,000
------------
4,390,000
-----------
4,299,300
EXPENDITURES
SERIES A' BONDS
44-46900-052 AUDIT EXPENSE 0 400 420
' 44-46900-313 T BILL HANDLING FINS 30 10 100
44-46900-101 PAYING AGENT FIRS 0 240 300
44-46900-102 INTEREST EXPENSE 653,737 692,594 640,092
' 44-46900-104 PRINCIPAL PAYMENT 0 1,000,000 1,060,000
44-46900-134 BOND DISCOUNT AMORTIZATION 199,970 0 0
------------------------------------
TOTAL SERIES 'A' 853,737 1,693,244 1,700,912
SERIES B' BONDS
----------------
' 44-47000-052 AUDIT EXPENSE 0 400 420
44-47000-313 T BILL HANDLING FIRS 30 10 100
44-47000-101 PAYING AGENT FIRS 0 145 200
44-47000-102 INTEREST EXPENSE 847,059 885,564 867,566
' 44-47000-104 PRINCIPAL PAYMENT 0 360,000 375,000
44-47000-134 BOND DISCOUNT AMORTIZATION 224,970 0 0
------------------------------------
' TOTAL SERIES 'B' 1,072,059 1,246,119 1,243,286
------------ ------------
1, 925, 796 2, 939; 363 2, 944,198
- ------------ ------------------------
' $ 2,236----
.204 $ 1.450,637 $ 1,355,102
' 417
I
I
CITY OF FAYETTEVILLE, ARKANSAS
REPLACEMENT FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 - FUND BALANCE 856,402
REVENUES 1986 - ESTIMATED 168,813
EXPENDITURES 1986 - ESTIMATED (29)
---- -
-
DECEMBER 31, 1986 - FUND BALANCE 1,025,186
-------------
REVENUES 1987 - .PROJECTED 160,953
EXPENDITURES 1987 - PROJECTED (450)
------------
DECEMBER 31, 1987 - FUND BALANCE 1,185,689 ,
[TI
I
I
I
I
I
I
418 '
CITY Of FAYETTKVILLE, ARKANSAS
REPLACEMENT FUND
1987 BUDGET
MINOR
27-33500 INTEREST
27-33520 INTEREST - CHECKING ACCOUNTS
TOTAL REVENUE
EXPENDITURES
27-40000-052 AUDIT EXPENSE
27-40000-100 HISCELLANEOUS
27-40000-313 T -BILL HAN➢LING FINS
TOTAL EXPENDITURES
EXCESS REVENUES OVER EXPENDITURES
TRANSFERS
27-33700 TRANSFER FROM GENERAL FOND
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
$ 61,000
$ 60,120
$ 52,260
0
700
700
------------
61,000
-----------•
60,820
------------
52,960
------------
------------
=-----------
400
4
100
100
0
50
0
25
300
-------
500
------------
29
------------
450
-------
60,500
------------
60,791
------------
52,510
100,000 107,993 107,993
------------------------ ------------
EXCESS REVENUES OVER EXPENDITURES PLUS TRANSFERS $ 160,500 S 168,784 $ 160,503
------------ ------------ ------------
------------ ------------------------
Ai9
CITY OF FAYETTEVILLE, ARKANSAS
SEWER PLANT CONSTRUCTION FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 -
FUND
BALANCE
$ 17,532,667
REVENUES 1986
- ESTIMATED
6,683,404
EXPENDITURES
1986
- ESTIMATED
(1'0,841,678)
DECEMBER 31, 1986 -
FUND
BALANCE
------------
13,374,393
REVENUES 1987
- PROJECTED
------------
10,016,775
EXPENDITURES
1987
- PROJECTED
(16,749,955)
DECEMBER 31, 1987 -
FUND
BALANCE
------------
$ 6,641,213
------------
420
1
1
•1
1•
1
1
1
1
1
1
1
1
1
REVENUE
48-33199
48-33
48-33498
48-33500
48-33520
EPA CONSTRUCTION GRANTS
GRANT AMENDMENT
T BILL DISCOUNT
INTEREST
INTEREST CHECKING ACCOUNT
TOTAL SEWER PLANT CONSTRUCTION FUND
CITY OF FAYETTEVILLE, ARKANSAS
SEWER PLANT CONSTRUCTION FUND
1987 BUDGET
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
$ 8,291,384
f 5,273,655
f 7,843,225
0
0
1,918,550
(548,184)
(405,251)
(69,000)
1,545,650
1,780,000
300,000
42,000
35,000
24,000
$ 9,330,850
$ 6,683,404
$ 10,016,775
-----------
------------
------------
421
I
CITY OF FAYETTEVILLE, ARKANSAS
SEWER PLANT CONSTRUCTION FUND
1987 BUDGET
1
BUDGETED ESTIMATED. BUDGETED
PHASE I 19B7 ---1986 --- -- 1986 -- --- ----
48-47100-001 SALARIES AND WAGES f 31,500 4 0 $ 22,800
48-47100-002 COST ALLOCATION 7,750 0 0
48-47100-009 OFFICE SUPPLIES 1,150 550 250
48-47100-010 MINOR EQUIPMENT 0 0. 400
48-47100-019 LIFE INSURANCE 96 0 64
48-47100-040 PUBLIC NOTIFICATION 11,800 5,545 2,500
48-47100-044 PUBLICATIONS AND DUES 250 0 0
48-47100-048 TRAVEL AND TRAINING 3,000 326 2,000
48-47100-049 POSTAGE 420 360 350
48-47100-051 PROFESSIONAL SERVICES 49,500 35,000 50,000
48-47100-052 AUDIT EXPENSE 4,500 1,697 2,500
48-47100-063 TELEPHONE EXPENSE 3,600 3,000 3,600
48-47100-100 MISCELLANEOUS 1,200 435 1,200
48-47100-313 T -BILL HANDLING FEES 200 515 500
48-47100-508 PROJECT INSPECTION FEES 229,000 161,285 239,773
48-47100-538 BELT PRESS DESIGN 0 2,270 0
48-47100-202 FIXED ASSETS 0 10,000 78,000
48-47100-109 STREET CONSTRUCTION 25,000 5,000 15,000
48-47100-210 EASEMENTS 16,300 32,117 0
48-47100-511 WWTP CONSTRUCTION 3,794,965 2,101,489 1,600,000
48-47100-539 BELT PRESS CONSTRUCTION 0 2,876 30,000
48-47100-063 VEHICLE MAINTENANCE 1,800 346 0
48-47100-566 ROOF REPAIRS 43,000 0 47,820
TOTAL PHASE 1 4,225,031 2,363,313 2,096,757
PHASE I1 '
48-47200-505 BASIC A/E FEES BID PHASE 3,209 0 0
48-47200-508 PROJECT INSPECTION FEES 320,885 321,247 679,559
48-47200-529 FIELD EVALUATION - R 21,088 24,646 0
48-47200-531 FIELD EVALUATION - 1 10,051 10,907 0
48-47200-561 ENGINEERING SERVICES
EQUIP. REHAB 300,000 19,500 53,000
48-47200-511 NWTP CONSTRUCTION 7,368,751 4,002,842 1,400,000
48-47200-560 LAB EQUIPMENT 150,000 94,645 6,355
48-47200-568 CONSTRUCTION EQUIPMENT REHAB. 0 0 650,000
48-47200-562 NEW PLANT EQUIPMENT - E 4,000 879 0
48-47200-563 NEW PLANT EQUIPMENT - 1 21,000 20,391 0
48-47200-564 PHONE SYSTEM - I 17,000 12,300 2,800
48-47200-565 RADIO SYSYTEM - 1 1,700 0 12,658
48-47200-567 DISCONNECT SWITH 11,000 0 3,000
TOTAL PHASE II 8,228,684 4,507,357 2,807,372
I
422 1
I`1
I
48-47300-505 BASIC A/E FEES BID PHASE - E 0 . 21,274 0
46-47300-507 BASIC A/E FEES BID PHASE - 1 0 27,339 0
48-47300-508 PROJECT INSPECTION FEES 95,000 35,468 92,686
4B-47300-541 WATER LINE CROSSING ENS. MUDD CR. 10,000 2,500 0
48-47300-569 RELOCATION EXPENSES -1 22,500 0 0
' 48-47300-571 SEWER REHAB ENGINEERING 84,019 67,435 45,500
48-47300-564 SLUDGE SITE PHONE 0 0 300
48-47300-210 EASEMENTS 42,050 16,947 25,000
' 48-47300-511 WWTP CONSTRUCTION 79,000 382,434 1,650,000
48-47300-557 SLUDGE SITE CONSTRUCTION 1,192,000 1,200,000 3,060,000
48-47300-555 LINEWORK CONSTRUCTION . 4,050,000 1,650,000 5,430,392
48-47300-575 SEWER REHAB CONST.: 715,000 311,066 277,500
48-47300-542 WATER LINE CROSS CONS!. MUDD CR. 75,000 62,662 45,000
48-47300-57B SLUDGE SITE EQUIPMENT 720,000 0 765,000
48-47300-577 ARCHEOLOGICAL SURVEY 99,850 33,927 35,000
48-47300-580 SLUDGE SITE INSPECTION 0 75,065 155,183
48-47300-583 COLLECTION SYSTEM INSPECTION 0 84,991 264,265
48-47300-051 MUDD CREEK MONITERING 0 0 0
TOTAL PHASE I11 7,184,419 3,971_009 11,845,826
^
TOTAL SEWER PLANT CONSTRUCTION $ 19,638,134 $ 10,841,678 $ 16,749,955
-------------------------------------
PHASE III
. CITY OF FAYETTEYILLE, ARKANSAS
4,SEWER PLANT.., CONSTRUCTION FUND
z' 1487 BUDGET
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
I
I
El
I
I
q)3
i
II
CITY OF FAYETTEVILLE, ARKANSAS
SEWER ASSESSMENT FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 - FUND BALANCE $ 36,292
REVENUES 1986 - ESTIMATED 1,855
EXPENDITURES 1986 - ESTIMATED (45) ------------
DECEMBER 31, 1986 - FUND BALANCE 38,102
------------
REVENUES '1987 - PROJECTED 1,735
EXPENDITURES 1987 - PROJECTED (50)
-------------
DECEMBER 31, 1987 - PROJECTED FUND BALANCE $ ----39,787-
1i
1
I.
424
CITY OF FAYETTEVILLE, ARKANSAS
SEWER ASSESSMENT FUND
1987 BUDGET
BUDGETED
ESTIMATED
BUDGETED
REVENUE
1986
1986
1987
------------
------------
------
30-33500 INTEREST
$ 3,700
$ 1,695
5 1,575
30-33520 INTEREST
- CHECKING ACCOUNT
0
180
160
------------
TOTAL REVENUE
3,700
1,855
1,735
--
EXPENDITURES
30-40000-052 AUDIT
EXPENSE
200
45
50
30-40000-100 MISCELLANEOUS
0
0
0
TOTAL EXPENDITURES
---------
200
------------
45
------------
50
---------
------------
------------
EXCESS REVENUES OVER
EXPENDITURES
$ 3,500
------------
------------
$ 1,810
------------
------------
$ 1,685
------------
------------
425
I
I
CITY OF FAYETTEVILLE, ARKANSAS
1970 STREET IMPROVEMENT FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 - FUND BALANCE $ 72,646
REVENUES 1986 - ESTIMATED 2,880
EXPENDITURES 1986 - ESTIMATED (86)
------------
DECEMBER 31, 1986 - FUND BALANCE 75,440
------------
REVENUES 1987 - PROJECTED 2,580
EXPENDITURES 1987 - PROJECTED (90)
------------
DECEMBER 31, 1987 - FUND BALANCE $-----77_930-
I
L
•1
I
I
I
d
I
Ii
426 1 1
CITY OF FAYETTEYILLE, :ARKANSAS
1910 STREET
INPROVINBNT
FUND
1987 BUDGIT
BUDGETED
ESTIMATED
BUDGETED
REVENUE
1986
1986
1987
-------
31-33500 INTEREST
------------
$ 5,500
------------
$ 2,700
------------
$
2,400
31-33520 INTEREST - CHECKING ACCOUNT
0
180
180
------------
------------
------------
TOTAL REVENUE
5,500
2,880
2,580
EXPENDITURES
------------------------------------
31-40000-051 AUDIT RIPBNSE
100
86
90
31-40000-100 MISCELLANEOUS
0
0
0
TOTAL EXPENDITURES
------------
100
------------
86
------------
90
RICISS REYIN9ES OYER EXPENDITURES
------ ----
$ 5,400
------------------------------------
------------
------------
$ 2,794
------------
------------
$
------------
2,490
427
CITY OF FAYETTEVILLE, ARKANSAS
AIRPORT FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 - FUND BALANCE
REVENUES 1986 - ESTIMATED
EXPENDITURES 1986 - ESTIMATED
DECEMBER 31, 1986 - FUND BALANCE
REVENUES 1987 - PROJECTED
EXPENDITURES 1987 - PROJECTED
DECEMBER 31, 1987 - FUND BALANCE
$ (519,043)
660,298
(889,769)
(748,514)*
662,883
(954,308)
$ (1,039,939)*
* THE FUND BALANCE INCLUDES DEPRECIATION EXPENSE BUT DOES
NOT INCLUDE ANY CAPITAL REVENUES OR EXPENSES.
428
I
AIRPORT FOND
REVENUE DETAIL
' BUDGETED ESTIMATED PROJECTED
OPERATING REVENUES 1986 1988 1987
56-33378 ATLANTIC SOUTHEAST/R10 $ 45,260 $ 18,131 $ 24,885
56-33379 NORTHNEST AIR 1,200 300 0
56-33381 A1981CAN EAGLE 72,550 ?3,391 75,879
' 56-33382 AIR MIDNEST 54,633 45,426 59,166
56-33383 RENT -A -CAR 57,880 65,012 72,381
56-33384 RENT - MAINTENANCE HANGAR SIVNAIS 12,875 12,633 33,397
56-33385 AIR TERMINAL PARIING 34,000 55,166 60,000
56-33386 FIXED BASE OPERATOR 39,000 29,109 26,857
56-33387 RENTAL FAA 18,066 18,066 18,292
56-33389 LIMOUSINE SERVICE 3,600 3,600 3,600
' 56-33390 REPUBLIC EXPRESS 23,850 27,703 33,427
56-33391 RESTAURANT FEES 17,000 17,004 17,304
56-33392 AVIATION FUEL 75,000 56,829 74,829
56-33393 GROUND RENT - FLIGHT SERVICES 9,030 9,105 9,210
56-33395 MISCELLANEOUS 8,330 8,680 8,680
56-33396 AIRSHOW 5,000 19,250 5,000
56-33397 RENT 08 1 -HANGERS 51,372 58,735 78,316
' 56-33398 901-CONVIRICAL LANDING FEES 1,000 92 0
56-33399 AREO-TECH 3,000 3,500 3,500
------------ ------------ ------------
' TOTAL OPERATINGREVENUES 532,646 522,398 605,383
CONTRIBUTION IN AID OF CONSTRUCTION
56-33223 WOREMERS' COMPENSATION TORNBACE 2,772 2,793 2,793
56-33194 FEDERAL GRANT AIP 3-05-0020-04 6,150 0 6,750
56-33197 1985 FEDERAL GRANTS 196,549 192,335 0
56-33210 1986 FEDERAL GRANTS 1,488,760 757,457 100,965
56-3 1987 FEDERAL GRANTS 0 0 529,944
56-33198 STATE GRANTS ON FEDERAL PROJECTS 69,361 39,609 58,393
56-33203 STATE GRANTS 0 75,63? 0
------------ ------------ ------------
TOTAL CONTRIBUTION IN AID OF CONSTRUCT 1,764,192 1,061,831 698,845
------------ ------------------------
MISCELLANEOUS
56-33520 INTEREST ON CHECKING 2,500 2,900 2,500
56-33801 HEALTH INSURANCE REBATE 0 0 0
------------- ------------ ------------
TOTAL MISCELLANEOUS 2,500 2,900 2,500
------------ ------------ ------------
'• TOTAL REVENUE 2,299,338 1,593,129 1,306,728
----------- ----------------------
TRANSFERS
56-33700 TRANSFER FROM GENERAL 188,590 135,000 55,000
------------ ------------ ------------
TOTAL TRANSFERS 188,590 135,000 55,000
TOTAL REVENUE DETAIL $ 2,487,928 i 1,728,129 $ 1,361,128
------------ ------------ ------------
------------ ------------ ------------
' 429
aV ' • •- •-
56-33382 AIR MIDWEST
Lease of exclusive space
Non exclusive space
Landing fees
•. : •DI1Y . ..
•• .• .111 •:. . •P is Y•i
• • :'
-I • • 1 i
•1 u•:IYdJ9. : 4 hl.
• : w
• GROUND ; N
K
III�.h
v ,y�l :S
s1
.w
•
$ 26,225
7,347
42.307
1 75.879
$ 18,112
7,023
34.631
$ 59.766
$ 5,280
3,180
750
$ 9.210
430
•1
56-33397 RENT ON HANGECt
Areo Tech $ 20,090
' Continental Ozark • 7,440
Northwest Air 7,440
T - Hangers "A" 14,580
T - hANGERS "b" 15,840
Air Midwest 12.986
$ 78.376
1 • H.
1
1
431
I
CITY OF FATKTIEFILLK, ARKANSAS 1
AIRPORT FUND
1987 BUDGET
BUDGETED ESTINATED BUDGETED
1986 1986 1987
56-40030-090 TRANSFER TO REPLACEMENT FOND $ 10,703 $ 10,505 $ 12,157
56-40030-092 TRANSFER TO REVENUE BOND FOND 69,817 69,817 66,866
56-40030-093 TRANSFER TO 0. & N. FORD 821,173 809,447 875,285
------------ ------------ ------------
TOTAL $ 901,693 $ 889,769 1 954,308
-------------
------------ ------------ ------------
11
I
I
I
I
1
I
I
I
[l
432 1
I
'CITY OF FAYETTEVILLE, ARKANSAS
AIRPORT OPERATIONS AND MAINTENANCE FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 - FUND BALANCE $ (12,980)
REVENUES 1986 - ESTIMATED 811,947
' EXPENDITURES 1986 - ESTIMATED ---(809,447)
DECEMBER 31, 1986 - FUND BALANCE (10,480)
' REVENUES 1987 - PROJECTED 877,785
EXPENDITURES 1987 - PROJECTED (875,285)
' DECEMBER 31, 1987 - FUND BALANCE $-----(7_980)
I.
I.
1
Hi
•
433
CITY OF FdYETTBVILLE, ARKANSAS
AIRPORT OPERATIONS AND MAINTEMARCE FUND
REVENUE DETAIL
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
tllSCBLLAtl800S
55-33520 INTEREST - CHECKING ACCTS.
TOTAL KISCELLANEOU5
TRANSFERS
55-33700 TRANSFER FROM OTHER FUNDS
$ 1,800 1 2,500 f 2,500
------------ ------------ -----------
1,800 2,500 2,500
1,110,370 809,111 875,285
------------
------------
------------
TOTAL
TRANSFERS
1,110,370
809,117
875,285
------------
------------
------------
GRAND
TOTAL
$ 1,112,170
811,917
$ 877,785
------------------------------------
434
CITY OF FAYRTTEVILLE, ARKANSAS
EIPEEOITORE SUMMARY
1987
AIRPORT OPERATIONS AND MAINTEKAKCK FOND
MATERIALS CONTRACT
DEBT
TOTAL
PERSONNEL
& SUPPLIES SERVICES NAINTENAKCK
SERVICE
DEPRECIATION
EXPENSES
-----------------------------------------------------------------------------------
ADNINISTRATIOK PROGRAM $ 91,405 f
750 f 183,332 $ 2,353
$ 32,553
$ 1,415
8 311,808
JANITORAL PROGRAM 60,322
8,159 3,200 200
0
800
72,681
BUILDINGS & GROUNDS MAIN?. 32,937
3,450 14,657 39,752
0
400,000
490,796
TOTAL
AIRPORT
O.AN.
6 184,664
$ 12,359
$
201,189
$ 42,305
$ 32,553
$ 402,215
8 875,285
------------
-----------------------------------------------------------------------------------
------------
------------
------------
------------
------------
----------
AIRPORT
CAPITAL
$
O
$
0
$ 1,031,261
$ 0
$ 0
$ 0
8 1,031,261
-----------------------------------------------------------------------------------
nq
%VW
CITY OF FAYETTEVILLE, ARKANSAS
AIRPORT REPLACEMENT FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 -
FUND
BALANCE
REVENUES 1986
- ESTIMATED
EXPENDITURES
1986
- ESTIMATED
DECEMBER 31, 1986 -
FUND
BALANCE
REVENUES 1987
- PROJECTED
EXPENDITURES
1987
- PROJECTED
DECEMBER 31, 1987 -
FUND
BALANCE
$ 60,031
15,494
0
75,525
16,357
0
$ 91,882
43p
CITY OF FATKTTEYILLE, ARKANSAS
AIRPORT REPLACINKNT FUND
1986 BUDGET
MINOR
58-33500 INTEREST - CERTIFICATE OF DEPOSIT
58-33502 INTEREST - CHECKING ACCT.
58-33700 TRANSFER FROM OTHER FUNDS
TOTAL REYENOE
IIPINDItoRES
58-40020-100 !ISCXLLANIOOS
TOTAL EXPENDITURES
IICISS REVENUES OVER EXPENDITURES
--------------------------------
BUDGETED
ESTINATE➢
BUDGETED
1986
1986
1987
------------
------------
------------
$ 4,000
t 4,790
t 4,000
200
200
200
10,703
10,505
12,157
------------
------------
------------
14,903
15,495
16,357
0
0
0
------------
------------
------------
0
0
0
------------
------------
------------
t 14,903
$ 15,495
$ 16,357
------------
------------
------------
------------
------------
------------
437
CITY OF FAYETTEVILLE, ARKANSAS
AIRPORT REVENUE BOND FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 -
REVENUES 1986
EXPENDITURES
FUND BALANCE
- ESTIMATED
1986 - ESTIMATED
$ 114,458
80,022
(69,243)
DECEMBER 31, 1986 -
FUND BALANCE
------------
125,237
REVENUES 1987
EXPENDITURES
- PROJECTED
1987 - PROJECTED
------------
77,590
(66,866)
DECEMBER 31, 1987 -
FUND BALANCE
------------
$ 135,961
----------------
X38
CITY OP PA98TTIYILLI„ dBIANSAS
AIRPORT RIVBNOI BOND FUND
1987 BUDCIT
' BODGBTID ESTIMATED BUDGETED
RIVIIOI 1986 1986 1987
------- ------------------------ ------------
57-33500 INTEREST I 14,000 I 15,650 I 10,724
57-33720 TRANSFER PROM AIRPORT FOND 69,817 64,372 66,866
TOTAL REVENUE 83,817 80,022 77,590
EXPENDITURES
' 57-40030-104 PRINCIPAL RITIRIMINT 35,000 35,000 35,000
57-40030-158 TRANSFER -AIRPORT FORD DEBT SERVICE 33,817 34,243 31,866
------------------------ ------------
TOTAL EXPENDITURES 68,817 69,243 66,866
EXCESS REVENUES OVER EXPENDITURES I 15,000 I 10,779 8 10,724
1;
.1
1
41139
CITY OF FAYETTEVILLE, ARKANSAS
CEC AND PARKING FACILITY FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 -
REVENUES 1986
EXPENSES 1986
DECEMBER 31, 1986 -
REVENUES 1987
EXPENSES 1987
DECEMBER 31, 1987 -
RETAINED EARNINGS
- ESTIMATED
- ESTIMATED
RETAINED EARNINGS
- PROJECTED
- PROJECTED
RETAINED EARNINGS
$ 1,204,273
856,816
(1,045,866)
1,015,223
853,344
(760,376)
$ 1,108,191
440
CITY OF FAYETTEVILLE, ARKANSAS
C.R.C. AND PARKING FACILITY FUND
1987 BUDGET
REVENUE
SALES TAI
69-33040 TRANSFER OF BMR TALES
TOTAL SALES TAI
OPERATING REVENUES
------------------
69-33307 PARKING LOT REVENUES FROM OSP
69=33310 PARKING LOT REVENUES 10 81 PARKING DICK
69-33560 PROPERTY LEASE
TOTAL OPERATING REVENUES
NONOPERATING REVENUES
---------------------
69-33039 STATE CONVENTION CENTER RETURN
69-33501 INTEREST DEBT SERVICE FUND
69-33504 INTEREST PLEDGED REVENUE FUND
69-33509 INTEREST BOND OR ASSESSMENTS
69-33514 INTEREST 81 PARKING BOND
69-33527 INTIRST 82 PARKING BOND
69-33670 CAPITAL GAIN
TOTAL NOMOPIRATING REVENUE
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
---------- ------------ ------------
_ 400,000 $ 413,016 $ 417,144
------------------------ ------------
400,000 413,016 417,144
------------ ------------ ------------
0 26,000 26,000
50,000 0 0
122,000 122,000 122,000
-------- ------------ -----------
172, 000 148,000 148,000
175,000
175,000
115,000
70,000
75,000
70,000
45,000
34,000
32,000
4,000
3,200
3,200
6,000
0
0
5,000
0
0
10,000
=-----------
8,600
8,000
315,000
------------
295,800
-----------
288,200
TOTAL
REVENUES
1
887,000
$
856,816
$ 853,344
------------
------------
------------
441
CITY OF FATETTIVILLE, ARKANSAS
C.H.C. AND PARKING FACILITY
FUND
1987 BUDGET
BUDGETED
ESTIMATED
BUDGETED
CXC PLEDGE RESERVE FUND
1986
1986
1987
-----------------------
----........
-----------.
------------
69-47400-065 INSURANCE - BUILDING
$ 13,345
$ 19,101
$ 20,000
69-47400-137 TRANSFER EXCESS FUNDS
514,595
530,305
250,000
69-47400-507 SPECIAL ASSXSNHNTS
0
30,872
30,872
------------
------------
------------
TOTAL CXC PLEDGE RESERVE FOND
527,940
580,218
300,872
------------
------------
------------
CXC BOND FUND
69-40000-052 AUDIT
500
726
800
69-40000-101 PAYING AGENTS FENS
325
1,830
2,325
69-40000-102 INTEREST EXPENSE
334,904
333,351
326,769
69-40000-134 BON➢ DISCOUNT AMORTIZATION
8,600
12,671
12,000
------------
------------
------------
TOTAL CXC BOND FUND
344,329
347,978
341,894
------------
------------
------------
69-40000-105 DEPRECIATION
96,000
117,610
117;610
------------
------------
------------
TOTAL CXC DEPRECIATION
96,000
117,610
117,610
------------
------------
------------
TOTAL CONTINUING EDUCATION CENTER
$ 968,269
$ 1,045,866
$ 760,376
------------
------------
------------
442
i
CITY OF FAYETTEVILLE, ARKANSAS
INDUSTRIAL PARK FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 - FUND BALANCE $ 608,315
REVENUES 1986 - ESTIMATED 733
' EXPENDITURES 1986 - ESTIMATED (939)
DECEMBER 31, 1986 - FUND BALANCE 608,109
REVENUES 1987 - PROJECTED 360
EXPENDITURES 1987 - PROJECTED (285)
------------
' DECEMBER 31, 1987 - FUND BALANCE $----608_184
1.
[1
I
I
I
I
Ii
I
443
CITY OF FAYEftEYILLE, ARKANSAS
INDUSTRIAL PARK FOND
1987 BUDGET
BUDGETED ESTIMATED BUDGETED '
REVENUE 1986 1986 1987
------------------------------------
14-33500 INTEREST $ 2,000 $ 0 $ 0
14-33506 INTEREST - LOAN 900 283 0
14-33540 PROCEEDS FROM LAND SALES 0 350 360
14-33560 PROPERTY LEASE 0 100------------------------------------
0
TOTAL REVENUE 2,900 733 360
------------ ------------ ------------
EXPENDITURES
14-40000-051 PROFESSIONAL SERVICES 0 106 0
14-40000-052 AUDIT EXPENSE 600 180 185
14-40000-100 MISCELLANEOUS 0 653 100
------------ ------------
TOTAL EXPENDITURES 600 939 285
------------ ------------ ------------
EXCESS REVENUES OVER EXPENDITURES $ 2,300 = (206) S 75
I.
1
444 '
I
4...,
CITY OF FAYETTEVILLE, ARKANSAS
WATER AND SEWER FUND
PROJECTED FUND BALANCE 1987; 1986
JANUARY 1, 19.86 AUDITED FUND BALANCE $ 43,249,679
PLUS: ESTIMATED REVENUE 1986 7,771,945
TOTAL ESTIMATED RESOURCES 1986 51,021,624
• LESS:ESTIMATED EXPENDITURES 1986 (5;799,546)
•
ESTIMATED BALANCE DECEMBER 31, 1986 45,222,078
RESERVED FOR BELOW DESCRIBED * (31,300,425)
UNRESERVED FUND BALANCE DECEMBER 31,1986 13,921,653
PLUS: •.;PROJECTED REVENUE 1987 7_771_945
TOTAL PROJECTED RESOURCES 1987 21,693,598
LESS PROJECTED EXPENIDTURES 1987 (9,232,612)
RESERVED FOR BELOW DESCRIBED ** (587,350)
•DECEMBER 31, 1987 PROJECTED UNRESERVED BALANCE $ 11,873,636
' * 1986 RESERVED FUND BALANCE DETAIL:
CONTRIBUTIONS $ 31,141,712
RESERVED FOR BONDS 151,713
RESERVED FOR HEALTH INSURANCE 7,000
$ 31,300,425
n
** 1987 RESERVED FUND BALANCE DETAIL:
I. CONTRIBUTIONS $ 548,750
RESERVED FOR BONDS 38,600
I$_= 587_350
I
I
445
SCHEDULE BCITY OF FAYETTEVILLE, ARKANSAS
WATER AND SEWER FOND
REVENUE ,AND EXPENSE SUMMARY
DECEMBER 31, 1987
BUDGETED
ESTIMATED
BUDGETE➢
OPERATING REVENUES
1986
1986
1987
------------------
WATEE SALES
------------
2,919,860
------------
2,840,440
------------
3,059,903
SEWER SERVICE CHARGES
3,393,780
3,530,000
3,726,900
FIRE PROTECTION CHARGES
51,360
57,392
57,392
MISCELLANEOUS
48,330
34,550
30,000
BEAVER WATER REIMBURSEMENT
20,000
0
0
TOTAL OPERATING REVENUES
------------
6,433,330
------------
------------
6,462,382
------------
------------
6,874,195
------------
OPERATING EXPENSES
------------------
WATER SUPPLY AND TREATMENT
1,260,000
1,242,300
1,389,900
PUBLIC MAINTENANCE ADNIN DIV.
449,584
664,952
WATER TRANSMISSION AND DISTRIBUTI
681,105
264,695
383,536
SEWER MAINTENANCE AND COLLECTION
514,058
250,504
413,789
POLLUTION CONTROL
1,343,729
1,401,003
2,100,955
CUSTOMER ACCOUNTING AND COLLECTIO
448,716
441,912
531,835
ADMINISTRATION AND ENGINEERING
333,310
334,375
466,487
TOTAL OPERATING EXPENSES
------------
4,580,918
------------
4,384,373
------------
5,951,454
NET OPERATING INCOME (LOSS)
------------
------------
------------
BEFORE DEPRECIATION
1,852,412
2,078,009
922,741
LESS DEPRECIATION OF PROPERTY
------------
------------
------------
AND EQUIPMENT
(949,635)
(922,127)
(2,806,983)
NET OPERATING INCOME (LOSS)
------------
902,777
------------
1,155,882
------------
(1,884,242)
NOXOPERATING REVENUES (EXPENSES)
------------
------------
------------
--------------------------------
RENTAL INCONN
2,618
4,500
5,000
WOREMANS COMPENSATION TURNBACK
31,878
32,118
32,100
INTEREST INCOME
534,449
330,324
306,600
GAIN ON SALE OF CAPITAL
5,200
4,000
4,000
OTHER
6,650
1,300
1,300
BOND INTEREST & PAYING AGENTS FEE
(499,064)
(493,046)
(474,175)
NET NONOPERATING INCOME (LOSS)
81,731
(120,804)
(125,175)
NET INCOME (LOSS) TO RETAINED
------------
------------
------------
EARNINGS (SCHEDULE A) $
984,508
$ 1,035,078
$ (2,009,417)
------------
------------
------------
------------
------------
------------
SCHEDULE c'
WATER AND SEWER FUND
CAPITAL REVENUE AND EXPENDITURE SUMMARY
YEAR ENDING DECEMBER 31, 1986; 1987
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
CONTRIBUTIONS IN AID OF CONSTRUCTION
------------------------------------
EPA STUDIES
GRANTS STATE HIGHWAY DEPARTMENT
WATER CONNECTION FEES
SEWER CONNECTION FENS
RURAL WATER TAPS
CONSTRUCTION CONTRIBUTIONS
TOTAL CONTRIBUTION IN AID
OF CONSTRUCTION
CAPITAL EXPENDITURES
--------------------
WATER SUPPLY AND TREATMENT
TRANSMISSION AND DISTRIBUTION
SEWER MAINTENANCE AND COLLECTION
POLLUTION CONTROL
CUSTOMER ACCOUNTING AND COLLECTION
ADMINISTRATION AND ENGINEERING
TOTAL CAPITAL EXPENDITURES
$ 0$
0$
0
46,007
12,207
69,750
111,350
93,534
100,000
55,620
63,963
63,000
20,000
15,200
16,000
300,000
------------
300,000
------------
300,000
------------
$ 532,977
------------
------------
$ 484,904
------------
------------
$ 548,750
------------
------------
$ a $ 0$ 0
329,793 253,008 415,500
381,139 289,213 1,093,814
34,157 22,352 0
111,196 97,366 71,430
0 0 55,337
------------ ------------ ------------
$ 856,885 $ 661,939 S 1,636,081
------------ ------------ ------------
------------ ------------ ------------
447
CITY OF FAYETTEVILLE, ARKANSAS
WATER AND SEWER FUND
REVENUE DETAIL - OPERATING - NONOPERATING -
CONTRIBUTIONS IN AID OF CONSTRUCTION (CAPITAL)
FOR THE YEAR ENDING DECEMBER 31, 1986; AND 1987
BUDGETED ESTIMATED BUDGETED
1986 1986 1987
------------ ------------------------
OPERATING REVENUES
------------------
40-33345 WATER SALES $ 2,604,420 $ 2,525,000 $ 2,735,000
40-33346 WATER SALES - RURAL 315,440 315,440 324,903
40-33348 SEWER CHARGES 3,393,780 3,530,000 3,726,900
40-33349 FIRE HYDRANT & PROTECTION CHARGES 51,360 57,392 57,392
40-33358 BEAVER WATER ADJUSTMENT 20,000 0 0
40-33360 MISCELLANEOUS 45,000 30,550 30,000
40-33363 SERVICE CHARGES - BILLED 3,330 4,000 0
------------ ------------ ------------
TOTAL OPERATING REVENUES 6,433,330 6,462,382 6,874,195 1
------------------------ ------------
NONOPERATING REVENUES
40-33223 WORKMANS COMPENSATION TURNBACK 31,878 32,118 32,100
40-33341 RENT OF PROPERTY 2,618 4,500 5,000
40-33357 INVENTORY SALES 1,200 1,300 1,300
40-33359 CONSTRUCTION - OTHER DEPARTMENTS 6,650 0 0
40-33500 INTEREST - OPERATIONS AND MAINTSH 225,000 0 0
40-33506 INTEREST - OTHER 0 0 0
40-33520 INTEREST - CHECKING 19,000 30,285 19,000
40-33522 INTEREST - REVENUE REFUNDING BOND 0 0 0
40-33523 INTEREST - SURPLUS REVENUE 0 0 0
40-33524 INTEREST - REVENUE REFUNDING HESS 0 0 0
40-33525 INTEREST - CONTINGENCY FOND 0 0 0
40-33526 INTEREST - REPAIR AND REPLACEMENT 0 0 0
40-33529 INTEREST - DEPOSIT REFUND 4,500 5,270 5,000
40-33532 INTEREST - SALES TAX SEWER BONDS 0 0 0
40-33533 INTEREST - BOND FUND 85 8,000 4,845 4,500
40-33534 INTEREST - 0. & M. 85 11,250 14,828 14,000
40-33535 INTEREST - RENEWAL AND REPLACEMEN 22,500 21,407 21,000
40-33536 INTEREST - DEBT SERVICE 17,200 3,100 3,100
40-33537 INTEREST - REVENUE FUND 10,000 38,589 10,000
40-33538 INTEREST - SURPLUS REVENUE 225,000 212,000 230,000
40-33550 SALE OF FIXED ASSETS 4,000 4,000 4,000
40-33601 HEALTH INSURANCE REBATE 0 0 0
------------ ------------ ------------
TOTAL NONOPERATING REVENUES 588,796 372,242 349,000
------------------------------------
I
I
448 I
i
•1
1
1
1
I
1
1
1
CITY OF FAYETTEVILLI; ARKANSAS
WATER AND SEWER FOND
REVENUE DETAIL - OPERATING - NONOPERATING -
CONTRIBUTIONS IN AID OF CONSTRUCTION (CAPITAL)
FOR THE YEAR ENDING DECEMBER 31, 1986; AND 1987
BUDGETED
ESTIMATED
BUDGETE➢
1986
1986
1987
------------------------------------
CONTRIBUTIONS IN AID OF
CONSTRUCTION
---
40-33205 EPA STUDIES GRANTS
0
0
0
40-33213 SLATE HIGHWAY - UTILITY RELOCATION
GRANTS
46,007
12,207
69,750
40-33351 WATER CONNECTION FIRS
111,350
93,534
100,000
40-33352 RURAL WATER CONNECTION FIRS
20,000
15,200
16,000
40-33353 SEWER CONNECTION FIRS
55,620
63,963
63,000
40-33355 CONTRACTOR CONTRIBUTIONS
300,000
300,000
300,000
------------------------------------
TOTAL CONTRIBUTIONS IN AID OF
CONSTRUCTION
532,977
484,904
548,750
GRAND TOTAL $ 7,555,103
------------------------------------
------------------------------------
------------
3 7,319,528
------------
$ 7,771,945
449
I
1
L
WATER & SEWER FUND
REVENUE
EXPLANATION OF ACCOUNTS
10-33345 - WATER SALES: $ 2.735.000
This includes 3% growth and the rate increase from
the Beaver Water District/
40-33348 - SEWER CHARGES: $ 3.726.900 1
This projection includes a 3% growth increase with a
small reduction in sewer surcharges.
40-33600 - MISCEL ANEOUS: $ 30.000
This includes reconnect service charges, sale of
scrap natal, and other revenue items which do not
fit in any other category.
NON -OPERATING REVENUES
40-33223 - WORKMAN'S COMPENSATION: $ 32.100
This is based on $3.50 per capita and pro -rated between
all user funds. 1
40-33341 - RENT OF PROPERTY: $ 5.000
Income derived from rental of the house on Pump Station
Road and pasture lease at the Pollution Controll Plant.
40-33357 - INVENTORY SALES: $ 1,300
The charge for items used from the warehouse by outside
contractors on City jots.
40-33533 - INTEREST - D0ND FUND 85 $ 4.500 1
40-33535 - INTEREST - RENEWAL AND REPLACEMENT: $ 21,000
40-33536 - INTEREST - DEBT SERVICE: $ 3.100 1
40-33537 - INTEREST - REVENUE FUND: $ 10.000
These are reserve fund interest accounts. The annual 1
interest rate is estimated at 7.5%.
40-33538 - INTEREST -- SURPLUS REVENUE: $ 230.000
This is based on $3,800,000 at 6% interest.
40-33550 - SAE. OF XED SETS $ 4.000
This reflects the estimated revenue from the City
Auction.
1
450 1
I
a
• CONTRTRUIIONS IN AID OF CONSTRUCTION
I 40-33213 - STATE HIGHWAY - UTILITY RELOCATION GRANTS:
Water relocation - North Street $ 42,750
• Water relocation - Old Wire Road East Bridge 9,000
I. Sewer relocation - Old Wire Road East Bridge 18.000
$ 69.750
'• 40-33351 - WATER CONNECTIONS FEES: $ 100.000
This assumes 150 single taps, 190 double taps,
• 10, two inch taps and 26 street cuts at the
' current rates.
40-33352 RURAL WATER CONNECTION FES: $ 16.000
This assumes 33 single taps, 32 double taps and
2 street cuts at the current rates.
40-33353 - SEWER CONNECTION FEES: $ 63.000
This assum°,s 241 taps and 32 street cuts at the
current rates.
I
I
F
' 451
I
CITY OF FAYETTEVILLB, ARKANSAS
SEPKNDITURE SUMMARY
1987 WATER AND SEWER FOND
MATERIALS
CONTRACT
PERSONNEL
A SUPPLIES
SERVERS
CITY ENGINEERING $
------------------------------------
233,970
$ 5,464
S 219,840
WATER SUPPLY
0
0
1,389,900
PUBLIC MAINTENANCE
260,444
17,808
363,673
TRANSMISSION & DISTRIBUTION
250,928
63,020
69,588
SEWER MAINTENANCE A COLL.
293,675
44,240
75,874
POLLUTION CONTROL PLANT
0
0
2,100,955
CUSTOMER ACCOUNTING & COLLECT
290,275
21,391
185,824
DEBT SERVICE
0
0
0
TOTAL WATER & SEWER FUND $
------------
1,329,292
------------------------------------
------------------------------------
------------
$ 151,923
------------
S 4,405,654
MAINTENANCE
f 7,213
0
23,027
0
0
0
34,345
0
S-----64,585
I
DEBT
SERVICE DEPRECIATION TOTAL
---------- -------------------- 1
$ 0 $ 3,220 $ 469,707
0 59,178 1,449,078
0 53,036 717,988
0 345,009 728,545
0 301,838 715,627
a 2,000,000 4,100,955
0 44,702 576,537
474,175 0 474,175
S----474,175 $ 2,806.983 $ 9,232,612
I
I
I
I
I
I
Il
J
I
I
L
452
I
I
I
I
,,
I
CITY OF FAYETTEVILLE, ARKANSAS
SANITATION FUND
PROJECTED FUND BALANCE 1987; 1986
JANUARY 1, 1986 AUDITED FUND BALANCE
PLUS:ESTIMATED REVENUE 1986
TOTAL ESTIMATED RESOURCES 1986
LESS:ESTIMATED EXPENDITURES 1986
ESTIMATED BALANCE DECEMBER 31, 1986
RESERVED FOR BELOW DESCRIBED*
UNRESERVED FUND BALANCE DECEMBER 31, 1986
PLUS: PROJECTED REVENUE 1987
TOTAL PROJECTED RESOURCES 1987
LESS PROJECTED EXPENIDTURES 1987
RESERVED FOR BELOW DESCRIBED**
DECEMBER 31, 1987 PROJECTED UNRESERVED BALANCE
* 1986 RESERVED FUND BALANCE DETAIL:
CONTRIBUTIONS
HEALTH INSURANCE REBATE
ESCROW FOR INCENERATOR
$ 2,049,767
1,713,157
3,762,924
(1,570,262)
2,192,662
(1,201,204)
991,458
2,054,022
3,045,480
(1,686,440)
(342,690)
$ 1,016,350
$ 191,063
10,141
1,000,000
$ 1,201,204
** 1987 RESERVED FUND BALANCE DETAIL:
RATE INCREASE FOR INCENERATOR $ 342,690
------------
------------
II
LJ
I
I
1 453
J
I
SCHEDULE B' CITY OF FAYETTXVILLE, ARKANSAS
SANITATION FUND
REVENUE AND EXPENSE SUMMARY _
FOR THE YEARS ENDING DECEMBER 31,1986; 1987
BUDGETED ESTIMATED BUDGETED
OPERATING REVENUES 1986 1986 1987
SANTATION FEES 1,712,719 1,663,000 2,005,690
EXTRA PICK-UP FEES 51000 2,300 2,000
MISCELLANEOUS --------200 1300 200 - ------,- -------- I
TOTAL OPERATING REVENUES 1,717,919 1,666,600 2,007,890
------------ ------------ ------------
OPERATING EXPENSES
------------------
SANITATION SERVICE OPERATIONS 1,303,997 1,417,127 1,533,305
------------ ------------ ------------
TOTAL OPERATING EXPENSES 1,303,997 1,417,127 1,533,305
------------------------------------
NET OPERATING INCOME (LOSS)
BEFORE DEPRECIATION 413,922 249,473 474,585
------------ ------------ ------------
LESS DEPRECIATION OF PROPERTY
AND EQUIPMENT (154,183) (153,135) (153,135)
------------------------ ------------
NET OPERATING INCOME (LOSS) 259,739 96,338 321,450
------------------------ ------------
NOMOPERATING REVENUES
------------------------------
GAIN ON SALE OF FIXED ASSETS 8,000 5,200 8,000
INTEREST INCOME 9,500 24,600 21,500
NORKHANS COMPENSATION TURNBACK 16,632 16,757 16,632
------------------- ------------
NET NONOPERATING INCOME (LOSS) 34,132 46,557 46,132
------------ ------------ ------------
OPERATING TRANSFERS IN0 0 0
----------- ------ -
NET INCOME (LOSS) TO RETAINED
EARNINGS (SCHEDULE A) 2 293,871 $ 142,895 E 367,582
------------------------------------
------------ ------------ ------------
1
I
1
454 1
I
1
' CITY OF FAYETTEVILLE, ARKANSAS
SANITATION FUND
REVENUE DETAIL - OPERATING, NONOPERATING, AND CAPITAL
I
• BUDGETED ESTINATED BUDGETED
1986 1986 1987
------------ ------------ ------------
• OPERATING REVENUES
------------------
50-33331 SANITATION FERS $ 1,712,719 $ 1,663,000 $ 2,005,690
50.33332 EXTRA PICK-UP FIRS 5,000 2,300 2,000
50-33600 MISCELLANEOUS 200 1,300 _ 200
----- ------------
TOTAL OPERATING RIVIN99S 1,717,919 1,666,600 2,007,890
------------------------------------
NONOPERATING REVENUES
----------------------
50-33223 NORKMANS COMPENSATION TURNBACK 16,632 16,757 16,632
I 50-33500 INTEREST 1,500 20,500 19,500
50-33520 INTEREST ON CHECKING ACCOUNTS 2,000 4,100 2,000
• 50-33550 SALE OF EQUIPMENT 8,000 5,200 8,000
50-33601 HEALTH INSURANCE REBATE 0 0 0
TOTAL NONOPERATING REVENUES 34,132 46,557 46,132
------------
CAPITAL REVENUES
------------------
I 50-33355 CONTRIBUTIONS 0 0 0
TOTAL CAPITAL REVENUES 0 0 0
------------ --
rGRAND TOTAL $ 1,752,051 $ 1,713,157 $ 2,054,022
r
1
I
I
4t5
I
I
SANITATION FUND
REVENUE
EXPLANATION OF ACCOUNTS
OPERATING REVENUES I
50-33331 - SANITATION FEES $ 2.005.690
This includes the proposed rate increase for 1987.
50-33332 - EXTRA PICK-UP EKES $ _ 2.000
This includes the revenue of the flat bed trucks and
special pick-up such as brush.
NON OPERATING REVENUE I
50-33223 - WORKMAN'S COMPENSATION TURNBACK $ 16.632
This is based on $3.50 per capita and is pro -rated
between all user funds.
50-33500 - ITT $ 19,500
This is based on $325,000 balance at 6% interest. I
50-33550 - SALE OF EQUIPMENT $ 8.000
This is the estimated revenue form the City Auction.
Il
I
I
I
I
456 ii
1
1
1
1
1
1
1
.1
1
1
1
1
I
1
CITY OF
FAYETTEVILLE, ARKANSAS
EXPENDITURE SONMARY
1987
SANITATION FUND
MATERIALS
CONTRACT
PERSONNEL
& SUPPLIES
SERVICES
MAINTENANCE
DEPRECIATION
TOTAL
OPERATIONS & ADMINISTRATION
-----------
$ 129,437
------------
$ 2,703
------------
S 108,295 $
------------
6,504
------------
$ 6,208
------------
E 253,147
COMMERCIAL PICKUP
106,580
0
2,592
88,191
26,776
224,139
RESIDENTIAL PICKUP
401,665
2,239
22,685
100,718
67,112
594,419
BRUSH SERVICE PICKUP
8,211
552
325
8,162
3,825
21,075
LANDFIL
244,228
------------
0
------------
171,280
128,938
49,214
593,660
TOTAL WATER & SEWER FOND
$ 890,121
------------
------------
$ 5,494
------------
------------
------------
f 305,177 $
------------
------------
------------
332513
------------
------------
------------
$ 153,135
------------
------------
------------
S 1,686,440
------------
------------
SANITATION
CAPITAL
$
0
$
0$
264,000
$
0
3
0
$
264,000
------------
------------
------------
------------
------------
------------
------------
------------
------------
------------
------------
------------
4 5 7
NORTHWEST ARKANSAS RESOURCE RECOVERY AUTHORITY
PROJECTED FUND BALANCE
FOR YEARS ENDING DECEMBER 31,1987;1986
DECEMBER 31, 1985 - FUND BALANCE
REVENUES 1986 - ESTIMATED
EXPENDITURES 1986 - ESTIMATED
DECEMBER 31, 1986 - FUND BALANCE
REVENUES 1987 - PROJECTED
EXPENDITURES 1987 - PROJECTED
DECEMBER 31, 1987 - FUND BALANCE
$ (131,881)
50,896
(44,307)
(125,292)
57,814
(57,814)
$ (125,292)
NOTE: THIS WILL BE PRESENTED TO THE NORTHWEST ARKANSAS
RESOURSE RECOVERY FOR FINAL ADOPTION BY THE
PROJECT DIRECTOR
.1
I
GJ47^td�]?
CITY Of FAYETTEVILLE
CITY Of NEST FORK
TRANSFER FROM TRUSTEE
1 INTEREST
TOTAL REVENUE
1 EXPENDITURES
001 SALARIES & WAGES
066 HEALTH INSURANCE
068 RETIREMENT PROGRAN
072 SOCIAL SECURITY TAXES
009 OFFICE SUPPLIES & PRINTING
044 PUBLICATION A DUES
049 POSTAGE EXPENSE
051 PROFESSIONAL SERVICES
063 TELEPHONE EXPENSE
048 TRAVEL & TRAINING
100 MISCELLANEOUS EXPENSE
1• 052 AUDIT EXPENSE
Ii
I
I
I
I
CITY OF FAYETTEVILLE, ARKANSAS
NORTHWEST ARKANSAS RESOURCE RECOVERY AUTHORITY
1987 BUDGET
TOTAL NWARRA
EXCESS REVENUES OVER EXPENDITURES (DEFICIT)
BUDGETED
ESTIMATED
BUDGETED
1986
1986
1987
8 0
49,000
0
0
1,038
0
0
0
53,014
0
0
-858-
50,896
------------
------4,800
57,814
------------
8 29,660 8
29,660
$ 33,017
510
510
1,236
1,021
1,021
1,931
0
0
2,582
331
331
600
95
95
120
587
587
420
4,051
4,051
3,400
587
587
400
7,267
7,267
6,800
198
198
300
0
0
7,008
------------
44,307
------------
44,307
------------
57,814
------------
E (44,307) 8
------------
6,589
------------
8 0
EXPLANATION OF ACCOUNTS
-----------------------
009 OFFICE SUPPLIES A PRINTING
--------------------------
OFFICE SUPPLIES
COPIES
051 PROFESSIONAL SERVICES
ARKANSAS DEPARTMENT OF POLLUTION CONTROL
& ECOLOGY PERMIT
PUBLIC OFFICIAL BOND
MISCELLANEOUS SERVICES
17
.�g
8 400
200
600
$ 2,500
800
100
3,400
I
CITY OF FAYETTEVILLE, ARKANSAS
SHOP FUND
PROJECTED FUND BALANCE 1987; 1986
DECEMBER 31, 1985
FUND BALANCE
$ (145,278)
REVENUE 1986
- ESTIMATED
751,977
EXPENDITURES
1986 - ESTIMATED
(553,225)
DECEMBER 31, 1986
REVENUES 1987
EXPENDITURES
- FUND BALANCE
- PROJECTED
1987 - PROJECTED
------------
53,474
805,139
(753,696)
DECEMBER 31, 1987
- PROJECTED FUND BALANCE
------------
$ 104,917
------------
460
CITY OF FATETTEYILLK, ARKANSAS
SHOP FOND
REVINOK DETAIL
070-3
BUDGETED ESTIMATED BUDGETED
1985 1985 1986
CHANGES FOR SERVICES
....................
70-33323 SHOP CHARGES
TOTAL
INTERGOVERNMENTAL REVENUE
-------------------------
70-33223 NORENANS CONPKNSATION TUBNBACK
TOTAL
MISCELLANEOUS HKVENOIS
70-33520 CHECKING ACCOUNT INTEREST
70-33550 SALE Of I00IPHINT:
70-33600 MISCILLARROUS
70-33601 HEALTH INSURANCE REBATE
TOTAL
GRAND TOTAL SHOP REVENUES
70-33323 SHOP CHANGES
$ 746,410 $ 745,000 $ 799,247
------------ ------------ ------------
746,410 745,000 799,247
0 2,792 2,792
-- ------------ -----------
0 2,792 2,792
3,150
2,300
2,000
200
1,535
1,000
100
350
100
0
0
0
------------
------------
------------
3,450
4,185
3,100
------------
$ 749,860
------------
------------
------------
$ 751,977
------------
------------
------------
$ 805,139
------------
------------
EXPLANATION OF ACCOUNTS
THIS INCLUDES A SHOP SURCHARGE OF *183,215, PARTS AND FURL OF $410,400, AND
THE LABOR CHARGED OUT FOR SIX MECHANICS At $20.00 PER HOUR.
461
CITY OP
FATNTTNTILLN, ARKANSAS
KKPKNDITORN SONAR?
1981 SHOP FOND
NATNRIALS
CONTRACT
TOTAL
PKRSOKNNL
A SOPPLINS
SNRTICHS
NAINTNNANCK
DNPRKCIATION
NKPNNSKS
TKHICLN NAINTERANCI PROORAN 1 261,136
1 421,490
1 37,070
$ 15,850
$ 17,550
1 753,696
TOTAL SHOP 0. A N. $ 261,736
$ 421,490
1 37,070
1 15,850
S 17,550
$ 753,696
------------
------------
------------
------------
------------
------------
------------
------------
------------
------------
------------
-----------
SHOP
CAPITAL
1
0$
0.1
10,345
$ 0
1 0
1 10,345
------------
------------
------------
------------
---------=--
------------
------------
------------
------------
------------
----------------------
462
I
CITY OF FAYETTEVILLE, ARKANSAS
MAINTENANCE FUND
PROJECTED FUND BALANCE
JANUARY 1, 1986 FUND BALANCE $ 0
• REVENUES 1986 - PROJECTED 159,200
EXPENDITURES 1986 - PROJECTED (159,200)
, 0 DECEMBER 31, 1986 - PROJECTED FUND BALANCE -----------
REVENUES 1987 - PROJECTED 254,200
' EXPENDITURES 1987 - PROJECTED (254,200)
DECEMBER 31, 1987 - PROJECTED FUND BALANCE $ 0------------
'I
1
I
Ii
1.J
CITY OF FAYVTTEVILLE, ARKANSAS
MAINTENANCE FOND
1987 BUDGET
BUDGETED
ESTIMATED
BUDGETED
REVENUE
1986
1986
1987
-------
------------
------------
------------
72-33700 TRANSFER IRON OTHER FONDS
$ 159,200
$ 159,200
$ 254,200
------------
------------
------------
TOTAL REVENUE
159,200
159,200
254,200
------------
------------
------------
EXPENDITURES
72-40000-001 SALARIES AND WAGES
0
0
0
72-40000-058 LEASE EXPENSE
9,200
9,200
9,200
72-40000-083 VEHICLE AND MACHINE MAINTENANCE
0
0
0
72-40000-105 DEPRECIATION EXPENSE
150,000
150,000
245,000
------------
------------
------------
TOTAL EXPENDITURES
159,200
159,200
254,200
------------
------------
------------
EXCESS REPENUES OVER EXPENDITURES
$ 0
$ 0
$ 0
------------
------------
-----------
------------
------------
------------
464
S
CAPITAL 0UTLAY
--------------
72-40000-200, VEHICLES AND EG0IPMENT
72-40000-202 FIXED ASSETS
iih)tTt 1JIWd!
CITY OP FAYETTEVILLE, ARKANSAS
MAINTENANCE FUND
CAPITAL BUDGET
BUDGETED ESTIMATED
BUDGETED
1986 1986
1987
------------ ------------
96,150 96,150
------------
270,800
0 0
11,600
------------ ------------
1 96,150 t 96,150 $
------------
282,400
I•
11 L
El
I
CITY MAINTENANCE FUND
MAINTENANCE POOL
EXPLANATION OF ACCOUNTS ,
72-40000-058 LEASEEtirE
1 1500 Tractor with rear mower $ 2,000
1 1500 Tractor with belly mower 2,000
1 530 Tractor with Rheno Saturn 8cutter 3,500
1 17 hp Lawn & Garden Tractor
with 48" mower 1.700
$ 9.200
72-40000-200 VEHICLES & RaTIPMENT
1 3400 GVW Truck with 16' Flatbed Dump $ 40,000
2 1 Ton Crew Cab Pickup ($17,000 each) 34,000
1 1 Ton Truck with D.np Bed & Trailer 22,000
1 Backhoe 52,000
1 Rubber tired four wheel drive loader 60,000
4 3/4 Ton Pickup Trucks ($12,200 each) 48,800
1 Hughes Impactor & Mounting Kit 14.000
S 270.800
72-40000-202 Ft3oc'D ASSETS
1 Flail Mower $ 2,500
1 Leak Locator 2,500
1 Portable radio 2,500
1 Mikata Ramner Compactor 2,500
1 Trailer 1.500
$ 11.600 '
L
.1
I
I
I
486 1
I.
1
1
1
.1
i
1
1
.1
1
1
1
•1
1
4
CITY OF FAYETTEVILLE, ARKANSAS
POLICE PENSION FUND
PROJECTED FUND BALANCE
DECEMBER 31,
1985
- RESERVED FOR RETIREMENT
BENEFITS
$ 2,797,901
REVENUES
1986
- ESTIMATED
400,606
EXPENDITURES
1986 - ESTIMATED
(229,399)*
------------
DECEMBER 31,
1986.-
RESERVED FOR RETIREMENT
BENEFITS
2,969,108
REVENUES
1987
- PROJECTED
490,806
*
EXPENDITURES
1987 - PROJECTED
(271,800)*
DECEMBER 31,
1987
- RESERVED FOR RETIREMENT
--
BENEFITS
$ 3,188,114
------------
------------
*NOTE: THIS DOES NOT INCLUDE MEMBER
CONTRIBUTIONS OR PENSION
WITHDRAWAL ACCOUNTS.
407
I
CITY OF FAYETTEVILLE, ARKAESAS
POLICE PENSION FUND
1987 BUDGET
I
I
BUDGETED ESTIMATED BUDGETED
REVENUE 1986 1986 1987
------. ......------ ---._--
80-33020 PROPERTY TAKES $ 89,800 $ 99,300 $ 113,106
80-33030 DELINQUENT PROPERTY TAKES 0 5,400 5,000
80-33222 STATE INSURANCE TORNBACK 87,900 105,326 100,000
80-33410 COURT PINES AND FIRS 40,000 62,570 60,000
80-33450 INTEREST ON TRUST INVESTMENT (1) 0 5,480 1,000
80-33451 INTEREST ON TRUST INVESTMENT (II) 0 5,500 1,000
80-33470 DIVIDERS ON STOCK (1) 0 4,225 4,225
80-33471 DIVIDERS ON STOCK (Ii) 0 2,050 2,050
80-33498 DISCOUNT/PREMIUM 1 -BILL 0 (960.) (1,000)
80-33500 INTEREST 200,000 170,000 150,000
80-33510 DONATIONS 0 125 125
80-33515 OFFICER CONTRIBUTIONS 37,000 40,700 40,000
80-33516 GENERAL FOND CONTRIBUTIONS 37,000 40,700 40,000
80-33520 INTEREST - CHECKING ACCOUNT 0 2,462 2,400
80-33521 DONATION/SUSPENSION 300 0 300
80-33547 GAIN (LOSS) ON STOCK SALE 0 (42,225) 0
80.33549 GAIN (LOSS) ON SALE 0 (59,480) 0
80-33555 INTEREST INCOME - FINANCIAL AGENT 0 133 0
80-33600 MISCELLANEOUS 0 0 0
------- ------------
TOTAL REVENUE 492,000 441,306 530,806
------------ ------------ ------------
EXPENDITURES
80-40000-009 OFFICE SUPPLIES A PRINTING 100 0 200
80-40000-042 PENSION WITHDRAWAL 6,000 15,227 15,000
80-40000-051 PROFESSIONAL SERVICES 0 0 0
80-40000-052 AUDIT EXPENSE 600 574 600
80-40000-100 MISCELLANEOUS 100 250 500
80-40000-122 PENSION EXPENSE 185,600 203,250 225,000
80-40000-126 PENSION EXPENSE - FEDERAL TAXES 0 6,225 7,200
80-40000-162 INVESTMENT LEES (I) 0 9,000 18,000
80-40000-167 INVESTMENT FIRS (1I) 0 10,000 20,000
80-40000-195 LOSS Of SECURITY 0 0 0
80-40000-313 T -BILL HANDLING FIRS 0 100 300
------------------------------------
TOTAL EXPENDITURES 192,400 244,626 286,800
---------- ------------ ------------
NET INCOME OR (LOSS) 8 299,600 $ 196,680 t 244,006
------------------------------------
I
I
4X8
I
CITY OF FAYETTEVILLE, ARKANSAS
FIRE PENSION.FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 - RESERVED FOR RETIREMENT
BENEFITS $ 3,279,640
REVENUES 1986 - ESTIMATED 501,184
EXPENDITURES 1986 - ESTIMATED ---(193,466)*
DECEMBER 31, 1986 - RESERVED FOR RETIREMENT
BENEFITS 3,587,358
REVENUES 1987 - PROJECTED 490,806
' EXPENDITURES 1987 - PROJECTED (221,100)*
DECEMBER 31, 1987 - RESERVED FOR RETIREMENT
• BENEFITS •$ 3,857,064
----------------
*NOTE: THIS DOES NOT INCLUDE MEMBER
' CONTRIBUTIONS OR PENSION
WITHDRAWAL ACCOUNTS.
•1
i.
I • t
.1
' 469
Hi
CITY OF FAYETTEVILLR, ARKANSAS
FIRE PENSION FUND
1987 BUDGET
BUDGETED ESTIMATED BUDGETED
REVENUE 1986 1986 1987
81-33020 PROPERTY TAXES $ 89,800 $ 99,300 $ 113,706
81-33030 DELINQUENT PROPERTY TAXES 0 5,400 5,000
81-33222 STATE INSURANCE TORNBACK 116,435 143,638 140,000
81-33450 .INTEREST ON TRUST INVESTMENT (1) 0 7,554 7,000
81-33470 DIVIDENS ON STOCK (I) 0 29,000 29,.000
81-33498 DIVIDENS ON STOCK (II) 0 (1,750) (1,750)
81-33500 INTEREST C.D. 240,430 135,025 120,000
81-33510 DONATIONS 100 100 100
81-33515 OFFICER CONTRIBUTIONS 45,000 45,020 47,000
81-33516 GENERAL FUND CONTRIBUTIONS 45,000 45,020 47,000
81-33517 PART-TIME OFFICER CONTRIBUTION 0 22 0
81-33520 INTEREST CHECKING ACCOUNTS 0 3,685 3,500
81-33547 GAIN (LOSS) ON STOCK SALE 0 34,190 35,000
81-33600 MISCELLANEOUS 0 0 0
------------------------------------
TOTAL REVENUE 536,765 546,204 545,556
------------------------------------
EXPENDITURES
81-40000-009 OFFICE SUPPLIES & PRINTING 100 0 100
81-40000-042 PENSION WITHDRAWAL 6,000 3,360 6,000
81-40000-052 AUDIT EXPENSE 900 410 900
81-40000-100 MISCELLANEOUS 300 0 300
81-40000-122 PENSION EXPENSE 157,682 169,300 175,000
81-40000-122 PENSION EXPENSE - FERERAL TAXES 0 6,100 8,500
81-40000-162 INVESTMENT FEES (I) 0 17,556 36,000
81-40000-313 T -BILL HANDLING FEES 0 100 300
------------ ------------
TOTAL EXPENSES 164,982 196,826 227,100
------------ ------------ ------------
NET INCOME OR (LOSS) 1 371,783 $ 349,378 t 318,456
------------
I
I
I
I
470
1 , 4
CITY OF FAYETTEVILLE, ARKANSAS
MUNICIPAL JUDGE RETIREMENT FUND
PROJECTED FUND BALANCE 1987
DECEMBER 31, 1985 - FUND BALANCE $ 122,700
REVENUES 1986 - ESTIMATED 21,325
I
EXPENDITURES 1986 -,ESTIMATED --_ (358)
DECEMBER 31, 1986- FUND BALANCE 143,667
------------
' REVENUES 1987 - PROJECTED 18,975
EXPENSES 1987 - PROJECTED (100)
' DECEMBER 31, 1987 - FUND BALANCE $----162,542
i
i
1
I.
1
471
CITY OF FAYETTEVILLE, ARKANSAS
NONICIPAL 3UDGI,RKTIRKNENT FOND
1987 BUDGKT
REVENUE
82-33410 COURT FINES AND FEES
82-33500 INTEREST
82-33520 INTEREST - CHECKING ACCOUNTS
TOTAL REVENUE
EXPENDITURES
82-40000-122 PENSION BENEFITS
82-40000-052 AUDIT EiPEKSE
TOTAL EXPENDITURES
EXCESS REVENUES OVER EXPENDITURES
BUDGETED
KSTINATKD
BUDGETED
1986
1986
1987
i 1,500
i 12,175
i 12,175
8,000
8,550
6,200
0
600
600
15,500
21,325
18,915
------------
--------•---
•••-•--••---
E
472
3,125
260
0
100
98
100
3,225
358
100
12,275
i 20,967
i 18,875
i
i ._
I.
•1
CITY OF FAYETTEVILLE, ARKANSAS.
1 MONEY PURCHASE PENSION PLAN FUND
PROJECTED FUND BALANCE
DECEMBER 31, 1985 - FUND BALANCE $ 899,154
REVENUES 1986 - ESTIMATED 257,050
EXPENDITURES 1986 - ESTIMATED (80,000)
' DECEMBER 31, 1986 - FUND BALANCE 1,076,204
------------
•REVENUES 1987 - PROJECTED 252,200
EXPENDITURES 1987 - PROJECTED (80,000)
DECEMBER 31, 1987 - FUND BALANCE $ 1,248,404
------------
1
1
1
i
1
1
1
1 473
CITY OF FAYBTTEVILLE, ARKANSAS
MONEY PURCHASE PENSION PLAN FUND
1987 BUDGET
BUDGETED
ESTIMATED
BUDGETED
REVENUE
1986
1986
1987
-------
EMPLOYEE CONTRIBUTIONS
------------
Y 55,500
------------
$ 58,800
------------
3 60,000
EMPLOYER CONTRIBUTIONS
107,000
116,000
119,950
EMPLOYER REPAYMENT OF DEFICIT
9,250
9,250
9,250
INTEREST
60,000
------------
73,000
63,000
TOTAL REVENUE
231,150
....................................
------------
257,050
------------
252,200
EXPENDITURES
------------
PENSION BENEFITS
10,000
70,000
70,000
OTHER
10,000
10,000
10,000
TOTAL EXPENDITURES
------------
80,000
------------
80,000
------------
80„000
EXCESS REVENUES OVER EXPENDITURES
------------
$ 151,150
------------------------------------
------------
f 177,050
------------
f 172,200
A A