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Home My WebLink About56-87 RESOLUTIONRESOLUTION NO. 56-87 A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE ARCHITECT AND SURVEYOR CONTRACTS FOR THE WALTON ARTS CENTER. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to execute an architect services contract with Mott, Mobley, McGowin & Griffin, P.A., for the Walton Arts Center. A copy of the contract authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. Section 2. That the Mayor and City Clerk are hereby authorized and directed to execute a surveyor services contract with Ozark Mountain Surveying & Engineering, Inc., for the Walton Arts Center site. A copy of the contract authorized for execution hereby is attached hereto marked Exhibit "B" and %made a part hereof. PASSED AND APPROVED this 18th day of August , 1987. ATTEST By: City Clerk • APPROVED By: Mayor .257 MINUTES OF A MEETING OF THE CITY BOARD OF DIRECTORS A regular meeting'of the Fayetteville Board of Directors was held on Tuesday, August 18, 1987 at 7:30 p.m. in the Directors' Room of City Hall, 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: 4tayor Johnson; Directors Martin, Kelley, Marinoni, Hess, Bumpass and Lancaster; Acting City Manager Linebaugh, City Attorney McCord, City Clerk • McWethy, Department Directors Burch and Coates; members of the press and audience • ROLL CALL 257.1 The meeting was called to order by Mayor Johnson with seven Directors present.• The Mayor asked that there be a pause for a moment of respectful silence. . CITY MANAGER'S REPORT 257.2 The Mayor introduced the City Manager's monthly report to the public and Board which is presented at the second Board meeting of each month. 257.3 Acting City Manager Linebaugh presented the report (with a written report being distributed in advance to the Directors) which contained a financial summary, personnel summary, major project status reports, and department summary reports for Public Safety, Public Works and Administrative Services. [The report is not included in these minutes because of its length but is on file in the City Clerk's office.] 257.4 It was noted that Linebaugh had distributed a status report to the Directors regarding demolitions of unsafe structures at City expense from 1984 to the present date. • • ARTS CENTER BID WAIVERS 257.5 The Mayor introduced a request from the City/University of Arkansas Arts Center Council for ordinances waiving the requirements of competitive bidding for architect and surveyor services necessary to construct the Walton Arts Center. 257.6 Frank Sharp, Chairman of Directors a list showing contacted to submit bids for the Council, distributed to the 26 engineers and surveyors who were doing a boundary and topographical 1 95 L.. t 8 August 18, 1987 survey for the Arts Center site. He said 8 bids were submitted 258.1 which ranged from $1,800 to $5,940. He said references were checked for the low bidder, Ozark Mountain Surveying and Engineers, and the Council recommends approval of a bid waiver and authorization to hire Ozark Mountain Surveying and Engineers. The City Attorney suggested incorporating waivers for both 258.2 architect and surveyor services into one ordinance. The City Attorney read the ordinance for the first time. Director Bumpass, seconded by Marinoni, made a motion to suspend the rules and place the ordinance on its second reading. Upon roll call, the motion passed, 6-1, Director Martin voting in the minority. The ordinance was read for the second time. Director Bumpass, seconded by Marinoni, made, a motion to further suspend the rules and place the ordinance on its third and final reading. Upon roll call, the motion passed, 6-1, Director Martin voting in the minority. The ordinance was read for the third time. Director Martin asked Sharp if the process used was a formal 258.3 bidding procedure, and he asked why the Board should waive the requirements for competitive bidding. Sharp said the Council tries to follow the selection process used by the City and the University. He said the City Attorney advised him to seek the waiver. The City but did He said, would be Attorney explained the Council took "competitive quotes" 258.4 not advertise in the newspaper as required by statutes. in view of a recent Supreme Court decision, a bid waiver required. Director Martin asked when the work is expected to begin. Sharp 258.5 responded that the company could start in a matter of days. Director Hess asked if the survey would encompass the area 258.6 proposed for the location of the Arts Center. Sharp said the block from School to West and Dickson to Spring would be surveyed to establish property lines, utilities, and a map for the architects to use. Director Bumpass asked why the City and University must be the 258.7 contracting parties. He said there was some misconception on the part of the Board regarding responsibilities for the contracting for the construction. The City Attorney explained that the title to the property will be in the name of both the City and the University, and not the Arts Council. The City Attorney said, if the Council's recommendation of a resolution should be approved respective contracts. Board is inclined to accept the 258.8 surveyor and an architect, a authorizing execution of those 259 August 18, 1987 259.1 Upon roll call, the ordinance passed, 7-0. ORDINANCE. O. 3287 APPEARS ON PAGE ai/a2 OF ORDINANCE AND RESOLUTIOTPPOK XX/V 259.2 Director Bumpass moved a resolution authorizing the Mayor and City Clerk to execute contracts with parties as previously discussed. The motion was seconded by Director Kelley and, upon roll call, passed by a vote of 7-0. RESOLUTION NO. 56-87 .APPEARS ON PAGE OF ORDINANCE AND RESOLUTION BOOK • UTILITY EASEMENT VACATION 259.3 The Mayor introduced an ordinance vacating and abandoning the south 12' of a 20' utility easement located on Robin Road in the Brookside East Subdivision, between Lots 87 and 88. Claude Prewitt of Lindsey and Associates was present to speak on behalf of :the request. 259.4 The City Attorney read the ordinance -for the first time. Director Bumpass, seconded by Kelley, made a motion to suspend the rules and place the ordinance on its second reading. 259.5 Director Martin asked if there was any urgency to the request. Prewitt said he represented the sellers, Doyle and Jennifer • Henning. He said there was an emergency involved in that there was an encroachment over the easement which was discovered when a survey was done in order to obtain title insurance, and which is preventing the sale from closing. 259.6 In answer to a question from Director Kelley, Public Works Director Burch said the staff recommended the vacation. .259.7 Upon roll call, the motion passed, 7-0. The ordinance was read for the second time. Director Bumpass, seconded by Martin, made a motion to further suspend the rules and place the ordinance on its third and final reading. Upon roll call, the motion passed, 7-0. 259.8 Director Bumpass asked if the owner next door to the property had been given notice of the request. Prewitt said this had not been done. He said there were no utilities located in the easement and pointed out the utilities were located in a 20' easement on the rear of the lots, with the City water and sewer being located on the front of the lots. • RESOLUTION NO, 56-87 MICROFILMED A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE ARCHITECT AND SURVEYOR CONTRACTS FOR THE WALTON ARTS CENTER. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the Mayor and City Clerk are hereby authorized and directed to execute an architect services contract with Mott, Mobley, McGowin & Griffin, P.A., for the Walton Arts Center. A copy of the contract authorized for execution hereby is attached hereto marked Exhibit "A" and made a part hereof. Section 2. That the Mayor and City Clerk are hereby authorized and directed to execute a surveyor services contract with Ozark Mountain Surveying & Engineering, Inc., for the Walton Arts Center site. A copy of the contract authorized for execution hereby is attached hereto marked Exhibit "B" and made a part hereof PASSED AND APPROVED this lath day of August , 1987. ATTEST By: City Clerk APPROVED By: Mayor