HomeMy WebLinkAbout123-86 RESOLUTIONRESOLUTION In.)23-s6
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE A CONTRACT WITH McCLIIdTDN-ANCHOR COMPANY
FOR DRAINAGE REHABILITATICN AT DRAKE FIELD.
BE IT RESOLVED BY TER; BOARD OF DIRECTORS OF THE CITY OF FAYE1TEVILLE,
ARKANSAS:
That the Mayor and City Clerk are hereby authorized and directed
to execute a contract with McClinton Anchor Conpany for drainage rehabili-
tation at Drake Field. A copy of the contract authorized for execution
hereby is attached hereto marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 16 day of December , 1986.
APPROVED
Ma or
MICROFIL.MI01
CONSTRUCTION SPECIFICATIONS
DRAINAGE REHABILITATION
TO
DRAKE FIELD
FAYETTEVILLE MUNICIPAL AIRPORT
FOR
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
Project No. FY862152
November, 1986
11 I UCCUiInnO
1 CCn!WRI
TABLE OF CONTENTS
SECTION
00050 Notice to Contractors
00100 Instructions to Bidders
00300 Proposal
00410 Notice of Award
00420 Notice to Proceed
00500 Construction Contract
00610 Arkansas Statutory Performance and Payment Bond
00615 State Wage Rate
00700 General Conditions
00800 Supplementary Conditions
Specifications
Division 1 - General Requirements
01005 Administrative Provisions
01200 Project Meetings
01400 Quality Control
01500 Construction Facilities and Temporary Controls
01600 Material and Equipment
01700 Contract Closeout
Divisions 2 - 4
02218
02225
02720
02936
04100
Appendix
Plans
Landscape Grading
Trenching
Storm Drainage Systems
Seeding
Mortar
MCCIelland
At�enadT MCCZ/iny
PAGE NO.
1-2
1-5
1-3
1-2
1
1-3
1-2
1-2
1-39
1-10
1-3
1
1-3
1-3
1-3
1-2
1-2
1-3
1-4
1-4
1-3
Sheets 1 & 2
NOTICE TO CONTRACTORS
l 7'a ax._IzE«.>,
r
SECTION 00050
NOTICE TO CONTRACTORS
Notice is hereby given that the City of Fayetteville, Fayetteville, Arkansas,
will receive sealed bids in the Airport Manager's Office in the Terminal
Building at Drake Field, Fayetteville, Arkansas, until 2:00 P.M. on the
25th day of November , 1986, for furnishing of albs and labor,
and the performance of work to be done in constructing Drainage
Rehabilitation to Drake Field, Fayetteville Municipal Airport.
Work under this Contract shall include excavation, joint repair, installation
of underdrain and filter fabric, backfilling and seeding.
The location of the work is set out in the Plans and Specifications to be on
file in the offices of McClelland Consulting Engineers, Inc.: P.O. Box 1229,
1810 N. College Avenue, Fayetteville, Arkansas. All bids will be opened and
considered at a meeting, to be held in the Airport Managers office in the
Terminal Building at Drake Field, Fayetteville, Arkansas at 2:00 P.M.
local time, on the 25th day of November , 1986, and at such
adjourned meetings thereafter as may be necessary.
All necessary work, materials, and every item of construction shall be in
accordance with the Plans and Specifications as prepared by the Engineer.
Copies of the documents from the Engineer. Pertinent information and the
detailed specifications will be furnished to suppliers at cost of
reproduction.
Bidders shall make such inspection and studies of the site of the work as to
thoroughly familiarize themselves with all conditions to be encountered.
Each bid must be accompanied by a surety bond (proposal guaranty) in the
amount equal to five percent (5%) of the whole bid, said bond to be issued by
a surety company licensed to do business in the State of Arkansas, said bond
to be retained as liquidated damages in case the successful bidder fails,
neglects, or refuses to enter into the contract for the construction of said
works, and furnish the necessary bonds within ten (10) days from and after
the date of the Notice of Award.
The successful bidder will be required to furnish a Performance and Payment
Bond, in favor of the City of Fayetteville, Arkansas, in an amount equal to
one hundred percent (100%) of the Contract amount, at the time of the award
of the contract.
Notice is hereby given that the City of Fayetteville is an Equal Opportunity
employer.
Mca.uand
aft rve Lonw„ np
Section 00050 - 1
The Board of Directors reserve the right to reject any and all bids, and to
waive any formalities deemed to be in the best interest of the City.
The Bidder's attention is called to the "Equal Opportunity Clause" and the
"Standard Federal Equal Employment Opportunity Construction Contract
Specifications" set forth herein.
The Bidder (proposer) must supply all the information required by the bid or
proposal form.
The attention of all bidders is called to the fact that they must be licensed
under the terms of Act 150 of the 1965 Acts of the Arkansas Legislature, as
amended.
Attention is called to the fact that no less than the minimum salaries and
wages as set forth in the Contract Documents must be paid on this project.
Sturman Mackey
Purchasing Agent
City of Fayetteville
Fayetteville, Arkansas
Section 00050 = 2
iik'aL7 Con,111Cnd
� ,yMl fpiWl/lnp
-
INSTRUCTIONS TO BIDDERS
V§, WE
SECTION 00100
INSTRUCTIONS TO BIDDERS
1. EXAMINATION OF SITE AND DOCUMENTS. Bidders are advised that the plans,
specifications and estimates of the Engineer on file in the office of the
official as set out in the "Notice to Contractors," shall constitute all of
the information which the Owner shall furnish. Bidders are required, prior
to submitting any bid, to read carefully the specifications, contract and
bonds, to examine carefully all plans, and estimates on file with the
official as set out in the "Notice to Contractors," to visit the site of the
work to examine carefully local conditions, to inform themselves by their
independent research and soundings of the difficulties to be encountered, and
to judge for themselves the accessibility of the work and the quantities and
character of the materials to be encountered and all attending circumstances
affecting the cost of doing the work and the time specified for its
completion; and to obtain all information required to make an intelligent
bid.
2. BIDS AND BIDDING FORMS. Bids must be made out in ink on the PROPOSAL
SCHEDULE included in Section III of these plans and specifications. All bids
shall be sealed and filed as provided in the "Notice to Contractors". No
bidder shall divulge the information in said sealed bid to any person
whomsoever, except those having a partnership or other financial interest
with him in said bid., until after the sealed bids have been opened.
Bids which are incomplete, unbalanced, conditional, or obscure, or which
contain additions not called for, erasures, alterations or irregularities of
any kind, or which do not comply with the "Instructions to Bidders" may be
rejected as informal at the option of the Owner. However, the Owner reserves
the right to waive technicalities as to changes, alterations or revisions and
to make the award in the best interest of the Owner.
All papers bound with or attached to the Proposal Schedule are necessary
parts thereof, and must not be detached.
A copy of the plans, specifications, and bid forms may be obtained as
provided in the "Notice to Contractors."
3. LUMP SUM AND UNIT PRICES AND FILLING IN BIDDING FORMS. Bidders must
state a lump sum or unit price for every item of work named in the Engineer's
estimate of quantities of work to be done, approved by the Owner and on file
in the office of the official as set out in the "Notice to Contractors."
Each bidder shall include in the prices named in his bid the furnishing of
all labor, materials, tools, equipment and apparatus of every description to
construct, erect and finish completely all the work as called for in the
specifications or shown in the plans.
Section 00100 - 1
i � Mccbuane
1�� R T_, finsuP: to
The price bid for the items must be stated in figures and in words in the
appropriate blank spaces provided on the bidding forms. Such figures must be
clear and distinctly legible so that no question can arise as to their intent
or meaning. In case of a difference in the written words and figures in a
proposal, the amount stated in written words shall govern. Unit prices bid
and totals shown in the proposal shall not include any of the costs of
engineering, advertising, printing, and appraising.
4. PRICES BID TO BEAR RELATIONSHIP TO
various items in the proposal shall bear
the work to be done. Bids which appear
the best interest of the Owner may be
Owner.
COST OF WORK. Prices bid on the
a fair relationship to the cost of
unbalanced and deemed not to be in
rejected at the discretion of the
5. SIGNATURE ON BIDS. If the bid is made by an individual, his name must be
signed by him or his duly authorized agent, and his post office address
given. If the bid is made by a firm or partnership, the name and post office
address of each member must be given, and the bid signed by a member of the
firm or partnership, or a person duly authorized. If the bid is made by a
company or corporation, the company or corporate name and the state under the
laws of which said company or corporation is chartered, and the business
address must be given, and the bid signed by an officer or agent duly
authorized.
Power of attorney, properly certified, for agents and others to sign bids
must be in writing and filed with the Owner.
6. QUALIFICATIONS AND RESPONSIBILITY OF BIDDERS. The bidder may be required
to furnish the Owner with satisfactory evidence of his competence to perform
the work contemplated. The Owner reserves the right to reject a bid if the
bidder does not provide evidence of financial, past experience, personnel or
facilities with which to perform the proposed work in a timely, efficient and
competent manner. The Owner reserves the right to make such investigations
of information submitted as is deemed necessary, before a rating is given and
to disqualify any contractor from bidding if deemed in the best interest of
the Owner.
Where required by state laws, the bidders shall be licensed according to the
requirements of such laws. In case contractors are required to be licensed,
they shall note their license number on the outside of their Proposal.
7. BIDDING BONDS. Each bid must be accompanied by a bidder's surety bond
issued by a company licensed to do business in the State in the sum of five
per cent (5%) of the amount of the bid, made payable to the Owner as a
guarantee that a contract will be entered into and the required bonds
furnished within the required time, in the event of the award of a contract.
8. WITHDRAWAL OF BIDS. Permission will not be granted to withdraw or modify
any bid after it has been filed. Requests for non -consideration of bids must
be made in writing, addressed to the governing body of the Owner and filed
Section 00100 : 2
�.� MCc11IIAQ
i
with the representative of the Owner designated to receive the bids before
the expiration of the time limit for opening bids. After other bids are
opened and read, the bid for which withdrawal is requested will be returned
unopened.
9. DISQUALIFICATION OF BIDDERS. Any one or more of the following causes may
be considered as sufficient for the disqualification of bidders and the
rejection of their bid or bids:
More than one proposal for the same work from an individual firm,
partnership, or corporation under the same or different names.
Evidence of collusion among bidders. Participants in such
collusion may receive no recognition as bidders for any future
work.
Unbalanced proposals in which the prices for some items are out of
proportion to the prices for other items.
Failure to submit a unit price for each item of work for which a
bid price is required by the Proposal.
Lack of competency as revealed by the financial statement,
experience, plant and equipment statements submitted.
Lack of responsibility as shown by past work judged from the
standpoint of workmanship and progress.
Uncompleted work, which in the judgment of the Owner, might hinder
or prevent the prompt completion of additional work if awarded.
For being in arrears on existing contracts, in litigation with the
owner, or having defaulted on a previous contract.
10. CONSIDERATION OF PROPOSALS. After the proposals are opened and read,
the quantities will be extended and totaled in accordance with the bid prices
of the accepted proposals, and the results of the prices will be made public.
Until the final award of the contract, the Owner reserves the right to reject
any or all proposals, to waive technicalities and to advertise for new
proposals, or to proceed to do the work otherwise when the best interests of
the Owner will be promoted thereby.
11. RIGHT TO REJECT BIDS. The Owner reserves the right to reject any and
all bids. All bids are subject to this reservation, and the Owner reserves
to itself the right to decide which bid shall be deemed the lowest and best.
Due consideration will be given to the reputation, financial ability,
experience and equipment of the bidder.
Section 00100 - 3
—:=ZrUnw .floe
No bids received in the office of the official as set out in the "Notice to
Contractors" after the time for filing, as advertised, will be considered.
However, bids mailed from a post office other than that of the Owner and
arriving in the Owner's post office before the time for receiving of bids and
actually delivered to the office designated to receive the bids, before the
hour for opening of bids, shall be ,judged to have been received in time for
filing and shall be considered.
12. FORFEITURE OF BIDDING BOND. The person or persons, partnership,
company, firm or corporation to which the contract is awarded shall, within
ten (10) days after such contract is awarded, execute and deliver the
contract as required, such bonds to be executed and approved prior to the
execution of the contract by the Owner. The Owner reserves the right to
grant the Contractor such extension of time in executing the contract as it
deems necessary in the interest of the Owner. Any application for extension
of time shall be made by the Contractor in writing, and signed by proper
officials. The inclusion of this provision, whereby extension of time in
signing the contract and submission of bonds may be granted, in no way
obligates the Owner to act upon any application unless it sees fit to do so.
Upon failure of the bidder to execute said bonds and contract within the
specified time after the contract is awarded, the bid by the Contractor will
be considered to have been abandoned and the Owner may ask for new bids. By
reason of the uncertainty of the market prices of materials and of damages
and expenses which the Owner might incur by reason of said Bidder's failure
to execute said bonds and contracts within said specified time, the bid bond
accompanying the bid shall be the agreed amount of damages which the Owner
will suffer by reason of such failure upon the part of the bidder, and shall
thereupon immediately be forfeited to the Owner. The filing of a bid under
these instruction shall be considered as acceptance of this provision.
13. RETURN OF BIDDER'S BOND. Bonds deposited with bids will be returned to
the bidders as soon as the contract is awarded, except the bond of the
successful bidder, which will be returned after the contract is executed and
the bonds approved. Unless the Owner has a good reason to hold bidding
bonds, the bonds of all except the three low bidders will be returned as soon
as the bids have been considered.
14. AWARDING OF CONTRACT. The Owner reserves the right to withhold the
awarding of a contract for a reasonable period of time from the date of
opening bids, said length of time to be stated in the Proposal. The awarding
of a contract upon a successful bid shall give the bidder no right of action
or claim against the Owner upon such contract until the same shall have been
reduced to writing and duly signed by the contracting parties. The lettering
of a contract shall not be complete until the contract is duly executed and
the necessary bonds approved.
15. SUBCONTRACTORS. The Contractor shall not assign nor sublet all or any
part of the Contract without the prior written approval of the Owner, nor
shall the Contractor allow such subcontractor to commence work until he has
Section 00100 - 4
J
®Aer:17-7.11.1 MCCIIIIOM
_ _ f aultIne
provided and obtained approval of such compensation and public liability
insurance as may be required under the laws of the state. The approval of
such subcontract by the Owner will in no manner release the Contractor from
any of his obligations as set out in the Plans, Specifications, Contract and
bonds.
•
Section 00100 - 5
L
AISTiiirt,`.11;:fit
PROPOSAL
►vii s�..4.5.gk £x8
SECTION 00300
PROPOSAL
FOR
DRAINAGE REHABILITATION
TO
DRAKE FIELD
FAYETTEVILLE MUNICIPAL AIRPORT
FAYETTEVILLE, ARKANSAS
Project No. FY862152
Dated: November, 1986
City of Fayetteville
Fayetteville, Arkansas
Gentlemen:
The undersigned Mc.tLtN-rot A►JCHOR Ca Ow.
of gppc;NC_ , states that he has
carefully examined the Plans, Specifications, maps, and drawings, relative to
the proposed drainage rehabilitation as set out in the title of this
Proposal; that he is familiar with the same and understands each and all; has
examined the location and site; that all bids are made with the full
knowledge of the difficulties and conditions that may be encountered, the
kind, quantity and quality of the Plans, work to be done, equipment, and
materials required, and with the full knowledge of the Plans, Specifications,
estimates and all provisions of the Contract and Bonds; that this Proposal is
made without collusion on the part of any person, firm or corporation, and
that he has not divulged the information contained in the Proposal to any
person whomsoever, except those having a partnership or other financial
interest with him in the Proposal. The undersigned states that he has
experience in and is qualified to perform the work herein specified, and that
if he does not have craftsmen experienced and qualified in any phase of the
work for which this Proposal is offered, he will sub -contract the work under
said phase to a Contractor who does have the necessary experience and
qualifications. He further states that he will execute promptly the
Construction Contract included in these Specifications, to construct said
improvements in accordance with the Plans and Specifications. All costs for
Federal, State, and local taxes, permits, and required insurance are included
in this Proposal. The Bidder hereby agrees to complete the Contract within
20 working days.
Section 00300 - 1
MCC,. flood
ConwlAnp
miprnd o rn� vim.___._
BID SCHEDULE
NOTE: BIDS shall include sales tax and all other applicable taxes and fees.
Item Approx. Unit
No. Quantity Item Price Extended
1 4 Hr. Standby Time $ (08 CS /hr.
ONE Hu NorteAND EIGHT dollars/hour $ y3a,00
N6 CENTS (words)
2 1345 LF Drainage Rehabilitation
with Underdrain $ 3a.75 /LF
771//—'Jwo dollars/Linear Feet $ lit 0yeds.
ANQ SEvtNC6N777-Fae (WoSra s
)
3 285 LF Drainage Rehabilitation
without Underdrain $ ay. 60 /LF
T EN7y—Fou2 dollars/Linear Feet $ 7 0/% 00
/4N0 Star's/ GENrs (Words)
4 1.2 Acre Seeding $ 3000 Q°/AC
T#RlE rNDasRNA dollars/Acre $3 6C00.00
He CENTS (Words)
TOTAL BASE BID $ 55,09(•7S
Section 00300 - 2
MCCleSIon0
aye Cnnwltiny
The Bidder hereby acknowledges receipt of the following Addenda prior to
submitting this Proposal:
Addenda No. Dated
NGNE
In submitting this bid it is understood that the Owner reserves the right to
reject any/all bids and waive any formalities deemed to be in the best
interest of the Owner.
Enclosed herewith is a bid bond for $ 0/0 AMnam j' .1a
dollars ($ ) which we agree the Owner may cash and
retain as liquidated damages in the event of our failure to enter into a
contract for the work covered by this Proposal, provided the contract is
awarded to us within thirty (30) days from the date fixed for the opening of
bids and we fail to execute the required bonds and insurance as called for in
the Specifications within ten (10) days after the execution of the Contract.
Dated at F41Larnvua, Ri21467NSAt
NoveanaER • 198(.
(SEAL, IF CORPORATION)
, this
day of
Respectfully submit:ted,fi
D V inion= .C\rS :APAC=Ai4s'. 40040* 14.
--_'a4rlits)
Arkansa icee N'Kid ! # _j • ; p
by7��f/qt! Qe—21:0;1%i
Signat e
V1 CE-PIUStoEAtT
Title
Section 00300 - 3
l /
MCCl/Iland
Mean, I C ,.oltfnc
JamEs
FREDS.JAMES& CQOF ARKANSAS, ING
900 S Shackleford Rd Suite 400
P.O. Box 511
Little Rock, Arkansas 72203-0511
KNOW ALL MEN BY THESE PRESENTS, that we,
as Principal, hereinafter called the Principal, and
JO
BID BOND
McCLINTON-ANCHOR COMPANY, DIVISION OF
APAC-ARKANSAS, INC.
INSURANCE COMPANY OF NORTH AMERICA
a corporation duly organized under the laws of the State of PENNSYLVANIA
as Surety, hereinafter called the Surety, are held and firmly bound unto
--City of Fayetteville
P.O. Drawer F
Fayetteville, Arkansas 72702
as Obligee, hereinafter called the Obligee, in the sum of FIVE PERCENT (5%)
Dollars (S
for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors,
administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has submitted a bid for
Drainage Rehabilitation - Drake Field Fayetteville Municipal Airport
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a contract with the Obligee in
accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or contract documents with good
and sufficient surety for the faithful performance of such contract and for the prompt payment of labor and mateial furnished in the
prosecution thereof, or in the event of the failure of the Principal to enter such contract and give such bond or bonds, if the Principal shall
pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for
which the Obligee may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null
and void, otherwise to remain in full force and effect.
Signed and sealed this 25th
6-4
jab—
(Witness)
day of November
a r^
c -E
McCLINTON-ANCHOR COMPANY --DIVISION OF
19 86
APAC-ARKANSAS, INC
( / A -rincipal)
(Jc ��/���ILL/•..��!ll..J�//// le)
(Seal)
VICE .PR/ESIDENT.
INSU[tANCE COMPANY OF NORTH,AMERICA
Surety)
r
JAdy Franks
(Seal)
1 • F
Attorney in fact
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NOTICE OF AWARD
rkVIE Daigle
SECTION 00410
NOTICE OF AWARD
To:
PROJECT DESCRIPTION: Drainage Rehabilitation to Drake Field,
Fayetteville Municipal Airport, Fayetteville, Arkansas.
The OWNER has considered the PROPOSAL submitted by you for the above
described WORK in response to its NOTICE TO CONTRACTORS.
You are hereby notified that your PROPOSAL has been accepted
in the
amount of $
You are required by the INSTRUCTIONS TO BIDDERS to execute the
CONSTRUCTION, CONTRACT in its entirety and furnish the required PERFORMANCE
AND PAYMENT BOND and certificates of insurance within ten (10) calendar days
from the date of this NOTICE OF AWARD.
If you fail to execute said Contract and to furnish said bonds within
ten (10) days from the date of this NOTICE OF AWARD, said OWNER will be
entitled to consider all your rights arising out of the OWNER'S acceptance of
your PROPOSAL as abandoned and as, a forfeiture of your BID BOND. The OWNER
will be entitled to such other rights as may be granted by law.
You are required to return an acknowledged copy of this NOTICE OF AWARD
to the OWNER.
Dated this day of
By
' 19
City of Fayetteville
Paul Noland
Title Mayor
Section 00410-- 1
MCClollond
iti Consulting