HomeMy WebLinkAbout89-85 RESOLUTIONT-.
RESOLUTION ND. 89-85
SCANN ED-
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE AN ENGINEERING PEREEMENT WITH NORTHWEST
ENGINEERS, INC., FOR THE EXTENSION OF SEWER LINES
TO SHERWOOD FOREST ESTATES SUBDIVISION.
BE IT RESOLVED BY THE BDARD OF DIRECTORS OF THE CITY OF FAYE TEVILLE,
ARKANSAS:
That the Mayor and City Clerk are hereby authorized and directed
to execute an engineering contract with Northwest Engineers, Inc.,
for the extension of sewer lines to Sherwood Forest Estates Subdivision.
A copy of the contract authorized for execution hereby is attached
hereto marked Exhibit "A" and made a part hereof.
PASSED AND APPROVED this 20th day of August
, 1985.
CONTRACT
"),IGHT PRINT"
This CONTRACT executed this o. day of 1985,
by and between the City of Fayetteville, Arkansas,
hereinafter called the "City" and Northwest Engineers, Inc.,
hereinafter called the "Engineer".
IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED
HEREIN, the parties agree as follows:
1. The Engineer shall determine the most feasible route
to extend sanitary sewer mains to the Sherwood Forest
Estates area.
2. Upon approval by the City Engineer of the selected
route the Engineer shall prepare detail plans,
specifications, and bid documents for the construction of
same.
3. The Engineer shall prepare easement descriptions and
e asement plats of the necessary easements.
4. The Engineer shall assist with the receiving of bids
and evaluation of same.
5. The Engineer shall provide construction management
consisting of construction observation to insure compliance
w ith the approved plans, preparation of pay estimates,
change orders, and "As Built Plans" and any other_
e ngineering services
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necessary
to insure a complete and
acceptable installation of the sewer mains. The Engineer
does not guarantee the work of the contractor.
6. The Engineer shall begin work on this project upon
written notice to proceed from the City Engineer and shall
have the preliminary plans and route selection completed and
submitted within 6 weeks of that date. The Engineer shall
have final plans, specifications, and bid documents complete
and ready for advertisement for construction bids within 5
w eeks of approval of the preliminary plans and route
selection.
7. For services rendered under this contract, the City
. agrees to ,pay. th Engineer`- as tollows:
a. A fee of $600.00 plus $0.45 per foot of line
designed for preliminary design and route
selection. The total payment for this phase of
work shall not exceed $3300.00 and payment shall
be due and payable upon approval of preliminary
plans.
b. A fee of $400.00 plus $0.40 per foot of line
designed for final construction plans and
specificatons. The total payment for this phase
o f work shall not exceed $2800.00 and payment
shall be due and payable upon advertisement for
bids for construction.
c. A fee of $200.00 plus $65.00 per tract for
e asement descriptions and plat preparation. The
total payment for this phase of work shall not
e xceed $1500.00 and payment shall be due and
payable upon submittal of easement forms and
plats to the City.
d . A fee of $800.00 plus $0.710 per foot of line
built for the Construction Management phase. The
total payment for this phase of work shall not
e xceed $5000.00 and shall be payable monthly in
proportion to the amount of construction
completed each month.
8. The City further agrees to reimburse the Engineer
for all cost of soil testing, review fees and permits.
'UHT PRINT"
IN WITNESS WHEREOF the parties have executed this
a•greemen.t ,on the° date first abive written.
ATTEST
ATTEST
TITLE:
CITY
�FAYTEyF-VILLE, ARKANSAS
V w"
BY:
MAYOR
I
NORTHWEST ENGINEERS, INC.
BY: 44iL.—WLVI: titt/
V�oi� \
TITLE: �/PT.
"LIGHT PRINT"
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CtT`, C�RI(,InlnC�
INCRIO M!W
SPECIFICATIONS
FOR
SEWER MAIN EXTENSION
FOR
CITY OF FAYETTEVILLE , ARKANSAS
SHERWOOD FOREST ESTATES
JOB No. • 85.166
MAY 1986
SCANNED
NORTHWEST ENGINEERS, INC.
524 W. SYCAMORE STREET
FAYETTEVILLE, ARKANSAS
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PAGE 1 OF 2
NORTHWEST ENGINEERS, INg.
CHANGE ORDER NO. 1
SHERWOOD FOREST ESTATES
SEWER MAIN EXTENSION
City of Fayetteville, AR
Job No. 85-166
September 23, 1986
Description of Change: Reduction of unit price bid for 6" sewer main for
Contract Sections II and III.
Reason for Change: Contractor has been relieved of the responsibility
Item No. Item
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o f replacing damaged shrubs & plants in vicinty
o f 6" sewer main, and he does not have to
✓ eplace topsoil, fertilizer, seeding, mulch, or
waterin yards and garden areas disturbed as
the result of the construction of the 6" sewer
main with no normal ditch maintenance. The
contractor shall backfill the ditch one time,
leaving a small amount of excavated material
for settlement, using a dozer followed by a
tractor drawn rock rake. The Contractor will
then be relieved of all future ditch
maintenance.
Present Revised
Quantity Unit Price Unit Price
Unit Price
Reduction
CONTRACT SECTION II
6" Sewer Line 3460 LF $20.00/L.F. $16.81/L.F. $3.19/L.F.
CONTRACT SECTION III
6" Sewer Line 1000 LF $16.00/L.F. $14.50/L.F. $1.50/L.F.
REVISED TOTAL PRICE: CONTRACT SECTION I(unchanged) = $ 49,978.00
CONTRACT SECTION II = 139,352.60
CONTRACT SECTION III = 31,400.00
TOTAL ADJUSTED PRICE: $220,730.60
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Accepted By:
Recommended By:
Approved By:
aleu'Lgte2ral
Northst Engineers, Inc.
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City of (Fayetteville
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PAGE 2 OF 2
Date
NORTHWEST ENGINEERS, INC.
CHANGE ORDER NO. 2
SHERWOOD FOREST ESTATES
SEWER MAIN EXTENSION
City of Fayetteville, AR
Job No: 85-166
June 5, 1987
MICROFILMED
Description of Change: Provide rebate for portion of Bond not used by
Contractor and provide for handling cost of 248 1.f. of sewer pipe not
used on job.
Justification: City deleted portions of sewer project thus reducing
the total cost of project covered by Contractor's Bond and the amount
of pipe stored at the job site.
Changes: 1) Rebate on Contractor's Bond $ 825.00
2) Handling cost of 248 1.f. of • 4
sewer pipe $ 252.00
Increase in Contract price
due to Change Order $1,077.00
The sum of $1,077.00 is hereby added to the total contract price, and
the total contract price to date thereby is $165,435.40
Accepted By:
Recommended By:
Approved By:
Contractor
E
Northwest Engineers, Inc.
CitY
Engineer,
(,(ts
Date
61A/97
Date
Wil
Date
City of Fayetteville
.
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NORTHWEST ENGINEERS, INC.
CHANGE ORDER NO. 2
SHERWOOD FOREST ESTATES
SEWER MAIN EXTENSION
City of Fayetteville, AR
Job No. 85-166
June 51 1987
MICROFILMED
Description of Change: Provide rebate for portion of Bond not used by
Contractor and provide for handling cost of 2'48 1.f. of sewer pipe not
used on job.
Justification: City deleted portions of sewer project thus reducing
the total cost of project covered by Contractor's Bond and the amount
of pipe stored at the job site.
Changes: 1) Rebate on Contractor's Bond $ 825.00
2) Handling cost of 248 1.f. of
sewer pipe $ 252.00
Increase in Contract price
due to Change Order $1,077.00
The sum of $1,077.00 is hereby added to the total contract price, and
the total contract price to date thereby is $1651435.40
Accepted By:
Recommended By:
Approved By:
Contractor
-09 8%
Northwest Engineers, Inc.
City
Engineer,
City
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of Fayetteville
Date
6Alei
Date
iveg
ADVERTISEMENT FOR BIDS
N otice is hereby given that sealed bids will be received by
the City of Fayetteville Purchasing Office until 10:00 A.M.
o n the 10th day of June, 1986, for furnishing all tools,
materials, and labor and performing the necessary work in
constructing a sewer main extension to the Sherwood Forest
E states Area in the City of Fayetteville, Arkansas.
All work, material, and construction shall be in accordance
w ith the plans, profiles, and specifications. Said plans,
profiles, and specifications are on file in the office of
N orthwest Engineers, Inc. at 524 West Sycamore Street in
Fayettevile, Arkansas. These documents may be obtained from
the office of Northwest Engineers upon the payment of $25.00
which will not be refunded.
Contractors shall make such inspection and studies of the
site of the work as to familiarize themselves thoroughly
w ith all conditions to be encountered.
E ach bid must be accompanied by a cashiers check or surety
bond in the amount of 5% of the whale bid, said bond to be
issued by a surety company licensed to do business in the
S tate of Arkansas. Said bond or check shall be retained as
liquidated damages in the event the successful bidder fails,
n eglects, or refuses to enter into a contract for the
construction of said work and furnishing the necessary bonds
within 10 days from or after the date the award is made. A
100% performance bond will be required to be posted with the
City within 10 days after the date of bid award.
B ids must be made upon the official proposal sheets
contained in the specification. All bids shall be sealed and
ti:Li envelopes address:=_d le:
S turman Mackey, Purchasing Officer
City of Fayetteville
113 W. Mountain Street
Fayetteville, Arkansas 72701
o r bids may be delivered to the Purchasing Office located on
the Second Floor of the City Administration Building at 113
West Mountain Street, Room 209. A11 bids shall be clearly
marked on the outside of the bid envelope that it is a bid
for the construction of a sewer main extension to Sherwood
Forest Estates. Also, the information on the outside of the
e nvelope shall contain the time and date for the opening of
bids. The name of the bidder shall also be shown on the
o utside of the envelope. Bids will be opened at,the above
specified time at Room 326, City Administration Building,
113 West Mountain Street.
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The attention of all bidders is called to the fact that they
must be licensed under the terms of Act 150 of the 1965 Acts
of the Arkansas legislature.
The City Board of Directors reserves the right to accept or
reject any or all bids, waive formalities in the bidding and
make a bid award deemed to be in the best interest of the
City. .
The City Board further reserves the right to withhold the
awarding of the contract for a period not to exceed 90 days
afer the receipt of bids.
This bid is subject to the availability of funds. Dated this
15th day of May, 1986.
Sturman Mackey
Purchasing Officer
INFORMATION FOR BIDDERS
SEWER MAIN EXTENSION FOR
CITY OF FAYETTEVILLE, ARKANSAS
SHERWOOD FOREST ESTATES
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INFORMATION FOR BIOOERS
SEWER MAIN CONSTRUCTION
CITY OF FAYETTEVILLE, ARKANSAS
SHERWOOD FOREST ESTATES AREA
1 Instructions to Bidders:
The City of Fayetteville (hereinafter called the Owner)
w ill receive bids for construction of sewer main
e xtensions to serve the Sherwood Forest Estates area of
the City of Fayetteville. The project is divided into
three sections as shown on Sheet 1 of the plans and
consists of:
Section I: Main outfall line "A" extending from an
e xisting manhole located in the Southeast corner of
Sequoyah Woods Addition along Starr Road to a point on
the Eastern edge of Sherwood Forest Estates. All of
Contract Section I will be constructed regardless of
the amount or extent of other contract sections.
Section II: Collector lines throughout the Eastern
slopes of Sherwood Forest Estates. All or part of
Section II may be constructed. If some property owners
do not want sewer service at this time, portions of
some lines may be deleted; if so, adjustments will be
made in the final contract amount at the unit prices
bid
Section III: A collector line extending from an
e xisting manhole on Lovers Lane to serve the Western
slope of Sherwood forest Estates. All or none of
S ection III will be constructed.
One contract will be awarded to the successfull bidder
for all or part of the three sections; the project will
n ot be divided among different contractors.
2 Receipt, Opening, and Acceptance of Bids:
B ids will be received at the Office of the City of
Fayetteville Purchasing Officer located on the Second
Floor of the City Administration Building, at 113 West
Mountain Street, Room 209, until 10:00 A.M. on the 10th
day of June, 1986. All bids shall be clearly marked on
the outside of the bid envelope that it is a bid for
the construction of a Sewer Main Extension for the City
o f Fayetteville for the Sherwood Forest Estates Area.
Also, the information on the outside of the envelope
shall contain the time and date for the opening of
bids, and the name of the bidder. Each bid must be
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accompanied by a cashier's check or surety bond in the
amount of 5% of the whole bid. Said bond or check shall
be placed in an envelope and attached to the outside of
the bid envelope. The Owner may reject any and all
bids. Any bid submitted by a Contractor and not
accepted by the Owner within a periord of 90 days of
submission of the bid may, at the option of the
Contractor, be withdrawn from consideration for the
proposed work. This bid is subject' to the availability
o f funds.
3. Estimated Quantities:
The Engineer's estimate of quantities is approximate
o nly and shall be used for the basis for receiving unit
price bids, and shall not be considered as the actual
q uantities that may be required for the completion of
the proposed work. The quantities, at the unit and lump
sum prices bid for each item shall be used to determine
the amount of bid for comparison with other bidders to
aid in determining, the lowest and best bidder for the
purpose of awarding the contract, and will be used as a
basis for fixing the amount of the required bond.
4. Completion of Bidding Forms:
The bidders must state a unit price for each item as
shown on the proposal schedule. The price must be
stated in figures and in words on the blanks provided
for on the schedule and must be clear, legible, and in
ink. Unit prices shall include amounts sufficient for
the furnishing of all labor, materials, tools, and
e quipment in order to construct and completely finish
all of the work as called for in the Specifications and
as shown on the Plans.
5 Balanced Bids:
The prices bid on the various items of work shall bear
a fair relationship to the cost of the work to be done.
Any bids appearing unbalanced and deemed not to be in
the best interest of the Owner may be rejected at the
d iscretion of the Owner.
6. Qualifications of Bidders:
If requested by the owner or engineer, the bidders must
submit satisfactory evidence of his ability and
competency to perform the proposed work. The Owner
reserves the right to reject a bid if the bidder has
n ot submitted, upon request, a statement of his
q ualifications prior to the date of the bid opening.
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7. Subcontractor:
The Contractor must obtain written approval from the
Owner before assigning or subletting all or any part of
this contract. The Contractor shall not allow an
approved subcontractor to commence work until he has
provided and obtained approval of such compensation and.
public liability insurance as may be required. The
approval of each subcontract by the Owner will not
release the Contractor from any of his obligations set
out in the plans, specifications, contract, and bonds.
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PROPOSAL
SEWER MAIN EXTENSION
CITY OF FAYETTEVILLE, ARKANSAS
SHERWOOD FOREST ESTATES
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PROPOSAL
FOR
SEWER MAIN EXTENSION FOR
CITY OF FAYETTEVILLE
SHERWOOD FOREST ESTATES
MAY, 1986
TO: Sturman Mackey, Purchasing Officer
City of Fayetteville
P.O.. Drawer F
Fayetteville, Ar. 72702
The undersigned Donald R. Mitchell ,
states that he has carefully examined the plans, profiles,
and specifications on file in the office of Northwest
E ngineers, Inc., Fayetteville, Arkansas, relative to the
proposed construction, as set outin the title of this
P roposal; that he is familiar with the same and understands
e ach and all; has examined the location and site; that all
bids are made with the full knowledge of the difficulties
and conditions that may be encountered, work to be done,
e quipment and materials required, and with the full
knowledge of the plans, profiles, specifications, and
e stimates; that this Proposal is made without collusion on
the part of any person, firm or corporation. He further
states that he will enter into a contract to construct said
improvements in accordance with the specifications, and have
same completed within 120 calendar days from the date of the
e xecution of the contract for the unit and lump sum prices
set out below.
B idder acknowledges receipt of the following addendum:
none
BY:
Don Mitchell, Inc.
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Item No. Item
PROPOSAL SCHEDULE FOR
SEWER. MAIN CONSTRUCTION
FOR THE CITY OF FAYETTEVILLE
SHERWOOD FOREST ESTATES AREA
MAY, 1986
CONTRACT SECTION I (Portion of Line A)
Estimated
Quantity
Unit
Price
.Page 1 of 2
Extended
1 '8" SEWER MAIN. 2,298 L.F. $ 11.00/LF $25,278.00
e leven and no/100doilars/L.F.
(words)
2 STANDARD M.H, (0'-7') 8 EA. $800.00/EA. $ 6,400.00
e ight hundred and no/100doilars/EA.
(words)
3 EXTRA M.H, DEPTH 10 L.F. $ 80.00/LF $ 800.00
e ighty and no/100dollars/L.F.
(words)
4 EXTRA TRENCH DEPTH (7'-10') 1,040 L.F. $ 2.00/LF $ 2,080.00
two and no/100dollars/L.F.
(words)
5 EXTRA TRENCH DEPTH (10'-15') 350 L.F. $ 6.00/LF $ 2,100.00
six and no/100dollars/L.F.
(words)
6 CONCRETE ENCASEMENT 20 L.F. $ 6.00/LF $ 120.00
six and no/100dollars/L.F.
(words)
ROCK EXCAVATION 220 C.Y. $ 60.00/CY $13,200.00
sixty and no/100dollars/C.Y.
(words)
TOTAL BID (ITEMS 1-7): $49,978.00
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RESPECTFULLY submitted this lothday of June, 1986.
Don Mitchell, Inc.
(Contractor)
By:
Page 2 of 2
Iij,27sw
(Signature)
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Page 1 of 2
CONTRACT SECTION II (portion of Line "A", Lines B, C, D, E)
Estimated Unit
Item No. Item Quantity Price Extended
1 6" SEWER LINE 3,460 L.F. $ 20.00/LF $69,200.00
twenty and no/100dollars/L.F.
(words)
2 STD. MANHOLE (0'-7') 17 EA. $800.00!EA 413,600.00
e ight hundred and no/100dollars/EA.
(words)
3 SHALLOW MANHOLE (3'-4') 5 EA. $500.00/EA $ 2,500.00
five hundred and no/100doliars/EA.
(words)
4 DROP MANHOLE (COMPLETE) 1 EA. $500.00/EA $ 500.00
five hundred and no/100dollars/EA.
(words)
5 EXTRA MANHOLE DEPTH 3 L.F.. $ 80.00/LF $ 240.00
e ighty and no/100dollars/L.F.
(words)
6 EXTRA TRENCH DEPTH (7'-10') 100 L.F. $ 2.00/LF $ 200.00
two and no/100dollars/L.F.
(words)
7 EXTRA TRENCH DEPTH (10'-15') 60 L.F. $. 6.00/LF $ 360.00
six and no/100dollars/L.F.
(words)
8 SERVICE TAPS 20 EA. $100.00/EA $ 2,000.00
o ne hundred and no/100dollars/EA.
(words)
9 CONCRETE ENCASEMENT 165 L.F. $ 6.00/LF $ 990.00
six and no/100doliars/L.F.
(words)