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HomeMy WebLinkAbout81-85 RESOLUTION14.4 RESOLUTION NO. 81-85 SCANNED A RESOLUTION AUTHORIZING THE MAYOR AND CITY (T.FRK TO EXECUTE A CONTRACT FOR ARCHITECTURAL SERVICES WITH MO1T, MOBLEY, McGOWAN & GRIFFIN, P.A., FOR THE PREPARATION OF A PRELIMINARY DESIGN PLAN FOR THE FAYETTEVILIF CENTER FOR THE ARTS. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYET EVILLE, ARKANSAS: That the Mayor and City Clerk are hereby authorized and directed to execute a contract for architectural services with Mott, Mobley, McGowan & Griffin, P.A., for the preparation of a preliminary design plan for the Fayetteville Center for the Arts. A copy of the contract authorized for execution hereby is attached hereto marked Exhibit ""A"? and made a part hereof. �.�_ . PASSED AND APPROVED this 6th day of August y` ., y_, F!%Y.` it t• -- tr 1 ,� a.�f =111 mo ,.,. a i.• ATTEST , 1985. • Mott Mobley McGowan & Griffin, P.A.: Architects 302 North Sixth Street Fort Smith. Arkansas 72901 Telephone (501) 782-1051 August 6; 1985 Mr. James N. McCord City of Fayetteville P.O. Drawer F Fayetteville, AR 72702 Dear Mr. McCord: MICROFILMED Re: Preliminary Design Study Fayetteville Arts Center Fayetteville, Arkansas Enclosed are two revised copies of the this project which should replace those letter. Revisions have been made as we Sincerely, • MOTT MOBLEY McGOWAN &.GRIFFIN, P.A. John K. Mott, FAIA sw enc MM MG Owner -Architect Agreement for forwarded by our July 26, 1985 discussed by telephone today. THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document 8727 Standard Form of Agreement Between Owner and Architect for Special Services 1979 EDITION THIS DOCUMENT IS FOR USE WHEN OTHER 8 -SERIES DOCUMENTS ARE NOT APPROPRIATE THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY 1S ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION AGREEMENT made as of the Sixth Hundred and Eighty -Five day of August in the year of Nineteen BETWEEN the Owner: CITY OF FAYETTEVILLE, ARKANSAS and the Architect: MOTT MOBLEY McGOWAN & GRIFFIN, P.A. Fort:Smith, Arkansas An Arkansas.Corporation For the following Project: (Include detailed description of Project location and scope.) DESIGN STUDY Arts Center Fayetteville, Arkansas The Owner and the Architect agree as set forth below. Copyright 1972, 0 1979 by The American Institute of Architects, 1735 New York Avenue, N.W., Washington, D.C. 20006. Repro- duction of the material herein or substantial quotation of its provisions without permission of the AIA violates the copyright laws of the United States and will be subject to legal prosecution. AIA DOCUMENT 8727 • SPECIAL SERVICES AGREEMENT • JUNE 1979 EDITION • AIA® • 01979 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 8727-1979 1 ARTICLE 1 ARCHITECT'S SERVICES (Here list (hose services lo be provided by the Architect under the Terms and Conditions of this Agreement. Note under each service listed the method and means of compensation to be used, 0 applicable, as provided in Article 10.) 1.1 Prepare a space utilization questionnaire to be distributed to potential users of the facility. 1.2 Tabulate data submitted by theArtsCenter Board gathered from question- naires and other sources. 1.3 Lead meetings to review the information submitted through the question- naires and draw out additional information from those attending through questions posed by the architect. 1.4 Prepare a preliminary written program detailing individual space require- ments, seating requirements, equipment requirements, etc. Submit a draft for review prior to finalizing the program which will be used throughout the remainder of the study. 1.5 In conjunction with the Arts Center Board review the total number of avail- able sites and select three for further study, one of which may include an existing structure proposed for reuse. 1.6 Prepare a study of each of the three sites. The study will be accomplished by the establishment of site criteria for an Arts Center, such as building constraints, land costs, access, suitability for purpose, traffic patterns, and parking. Each site will be rated according to the criteria. The end result will be a recommendation as to which site is most suitable for the Arts Center. The study will be supported by sketches illustrating various site considerations existing at each location. 1.7 Prepare design sketches sufficiently detailed to allow the preparation of cost estimates. Sketches will not be of such detail or graphic quality to be suitable for display. If an existing building is proposed for use through renovation and, following the site evaluation, appears to be worth further consideration the design sketches will be such that a comparison of a new structure versus renovation of the existing one can be made. Prepare construction cost estimates based on the information developed in the design sketches. 1.8 • Conduct an.eeonomic impact study to determine'.the potential benefits to the ::City- from •thet'projeci,including the impact. directly, related to the construe- :',:tion project.iteelfacility income projections, a projection about numbers of jobs directly orindirectly created.by the:Arts Center, the projected im- pact on businesses in the vicinity of the project, projections:as to in- creased hotel/motel/restaurant tax generated because of the building, and the impact on the City of Fayetteville in terms -of what makes the locale' more attractive to industry and others because of the presence of the Arts Center. 1.10 Prepare a report which will include the building design program, an outline of the site evaluation process and a recommendation of the most suitable site with supporting material, a cost breakdown, and an outline of the economic benefits which can be expected. AIA DOCUMENT 6727 • SPECIAL SERVICES AGREEMENT • IUNE 1979 EDITION • AIAe • ®1979 THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20306 8727 - 1979 2 TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 2 THE OWNER'S RESPONSIBILITIES 2.1 The Owner shall provide full information regarding requirements for the Project. (See 11. 1) 2.2 The Owner shall designate, when necessary, a rep- resentative authorized to act in the Owner's behalf with respect to the Project. The Owner or such authorized representative shall examine the documents submitted by the Architect and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the Architect's services. 2.3 The Owner shall furnish required information as ex- peditiously as necessary for the orderly progress of the.. Work, and the Architect shall be entitled to rely upon the accuracy and completeness thereof. ARTICLE 3 DIRECT SALARY AND DIRECT PERSONNEL EXPENSE 3.1 Direct Salary Expense is defined as the direct salaries of all the Architect's personnel engaged on the Project, but does not include the cost of contributions and bene- fits related thereto, whether mandatory or customary, as described in Paragraph 3.2, and included in Direct Per- sonnel Expense. 3.2 Direct Personnel Expense is defined as the direct salaries of all the Architect's personnel engaged on the Project, and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, pen- sions, and similar contributions and benefits. ARTICLE 4 (Deleted by REIMBURSABLE EXPENSES 11.2) 4.1 Reimbursable Expenses are in addition to the Archi- tect's compensation and include actual expenditures made by the Architect and the Architect's employees and consultants in the interest of the Project for the expenses listed in the following Subparagraphs: • .1 expense of transportation and living expenses in connection with out-of-town travel authorized by the Owner, .2 long distance communications, .3 fees paid for securing approvals of authorities hav- ing jurisdiction over the Project, .4 reproductions, .5 postage and handling of documents, .6 renderings and models requested by the Owner, .7 data processing. and photographic production techniques when used in connection with Addi- tional Services, .8 expense of overtime work requiring higher than regular rates, if authorized by the Owner. .ARTICLE 5 (Revised by 11.3) PAYMENTS TO THE ARCHITECT 5.1 Payments on account of the Architect's services, and for Reimbursable Expenses as defined in Article 4, shall be made monthly upon presentation of the -Architect's state- ment of services rendered or as otherwise provided in this Agreement. 5.2 An initial payment as set forth in Paragraph 10.1 is the minimum payment under this Agreement. 5.3 If the Project is suspended or abandoned in whole or in part for more than three months, the Architect shall be compensated for all services performed prior to re- ceipt of written notice from the Owner of such suspen- sion or abandonment, together with Reimbursable Ex- penses then due and all Termination Expenses as defined in Paragraph 8.4. If the Project is resumed after being suspended for more than three months, the Architect's compensation shall be equitably adjusted. . ARTICLE 6 (Deleted by 11.4) ARCHITECT'S ACCOUNTING RECORDS . 6.1 Records of Reimbursable Expenses and expenses pertaining to services performed on the basis of a Multiple of Direct Salary or Direct Personnel Expense shall be kept on the basis of generally accepted accounting principles and shall be available to the Owner or the Owner's authorized representative at mutually convenient times. ARTICLE 7 (Deleted by ARBITRATION 11.5) 7.1 All claims, disputes and other matters in question between the parties to this Agreement arising out of or relating to this Agreement or the breach thereof, shall be decided by arbitration in accordance with the Construc- tion Industry Arbitration Rules of the American Arbitra- tion Association then obtaining unless the parties mutu- ally agree otherwise. No arbitration arising out of or re- lating to this Agreement shall include, by consolidation, joinder or in any other manner, any additional person not a party to this Agreement except by written consent con- taining a specific reference to this Agreement and signed by the Architect, the Owner and any other person sought to be joined. Any consent to arbitration involving an additional person or persons shall not constitute consent to arbitration of any dispute not described therein or with any person •not named or described therein. This agree- ment to arbitrate and any agreement to arbitrate with an additional person or persons duly consented to by the parties to this Agreement shall be specifically enforceable under the prevailing arbitration law. 7.2 Notice of the demand for arbitration shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. The demand shall be made within a reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. AIA DOCUMENT 8727 • SPECIAL SERVICES AGREEMENT • JUNE 1979 EDITION • AIA® • ©1979 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 B727 — 1979 3 • 7.3 The award rendered by the arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. ARTICLE 8 TERMINATION OF AGREEMENT 8.1 This Agreement may be terminated by either party upon seven days' written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. . 6.2 This Agreement may be terminated by the Owner upon at least seven days' written notice to the Architect in the event that the Project is permanently abandoned. 8.3 In the event of termination not the fault of the Architect, the Architect shall be compensated for all ser- vices performed to the, termination date.-Wgether-with• ieia bErscafa ♦herdeererrimet+1 Ferr+rinetierteET- delia - d i np latnetro pbc 8 A. • 8.4 Termination Expenses are defined as Reimbursable (Deleted Expenses directly attributable to termination for which by 11.6) the Architect is not otherwise compensated, plus an amount computed as a percentage of the compensation earned to the time of termination, as follows: For Services provided on a Multiple of Direct Salary or Direct Personnel Expense basis, 20% of the total expenses incurred to the time of termination; • For Services provided on a Fixed Fee basis, 10% of the Fixed Fee earned to the time of termination. ARTICLE 9 MISCELLANEOUS PROVISIONS' 9.1 Unless otherwise specified, this Agreement shall be governed by the law of the principal place of business of the Architect. 9.2 As between the parties to this Agreement: as to all acts or failures to act by either party to this Agreement, any applicable statute of limitations shall commence to run and any alleged cause of action shall be deemed to have accrued in any and all events not later than the date payment is due to the Architect pursuant to Article 5. 9.3 The Owner and the Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal. representa- tives of such other party with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall assign, sublet or transfer any interest in this Agreement without the written consent of the other. 9.4 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. AIA DOCUMENT B727 • SPECIAL SERVICES AGREEMENT • JUNE 1979 EDITION • AIA® • 01979 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 6727 — 1979 4 • ARTICLE 10 ' BASIS OF COMPENSATION The Owner shall compensate the Architect for the services provided, in accordance with Article 5, Payments to the Archi- tect, and the other Terms and Conditions of this Agreement, as follows: 10.1 AN INITIAL PAYMENT of NONE dollars ($ NONE shall be made upon execution of this Agreement and credited to the Owner's account as follows: 10.2 COMPENSATION FOR THE ARCHITECT'S SERVICES, as described in Article puted as follows: (Here insert basis of compensation, including fixed amounts, multiples or percentages, and identity the cation apply, if necessary.) 1, Architect's Services, shall be com- services to which particular methods of compen- A total amount of Nine Thousand Six Hundred Dollars _(.$ 9,600.00) 10.3 FOR REIMBURSABLE EXPENSES, as described in Article 4, and any other items included in Article 11 as Reimburs- able Expenses, a multiple of ( ) times the amounts expended by the Architect, the Architect's employees and consultants in the interest of the Project. (Deleted by 11.4) 10.4 Payments due the Architect and unpaid under this Agreement shall bear interest from the date payment is due at the rate entered below, or in the absence thereof, at the legal rate prevailing at the principal place of business of the Architect: (Here Insert any rate o1 interest agreed upon.) 1o% (Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Owner's and Architect's principal places of business, the location of the Project and elsewhere may affect the validity of this provision. Specific legal advice should be obtained with respect 10 deletion, modification or other requirements such as written disclosures or waivers.) AIA DOCUMENT B727 • SPECIAL SERVICES AGREEMENT • JUNE 1979 EDITION • MAO • ©1979 6727-1979 5 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 10.5 The Owner and the Architect agree in accordance with the Terms and Conditions of this Agreement that: 10.5.1 IF THE SCOPE of the Project or of the Architect's services is changed materially, the amounts of compensa- tion shall be equitably adjusted. 10.5.2 If TtIf SERVICES covered by this Agreement have not been completed within Six ( 6 ) months of the date hereof, through no fault of the Architect, the amounts of compensation, rates and multiples set forth herein shall be equitably adjusted. ARTICLE 11 OTHER CONDITIONS 11.1 The Owner will provide: 11.1.1 Provide a temporary work space for the architect's team in or near City Hall where work can be done during the site evaluation, design and cost estimating phase of work. It should be large enough to hold three drawing boards and to allow room for board members to congregate during the design process. 11.1.2 Furnish data already collected concerning building requirements. 11.1.3 Distribute the space utilization questionnaire prepared by the architect to potential building users and collect completed ques- tionnaires. 11.1.4 Select representatives of the various arts groups to meet with the architect and board for the purpose of providing additional infor- mation concerning building requirements. The meeting will be scheduled by the board. 11.1.5 Review the draft of the building program. Meet with the architect to make corrections and/or additions. 11.1.6 Assemble a list of available sites from which three will be select- ed by the board and architect for further evaluation. 11.1.7 Furnish information for site evaluation including land cost, plat and limited topographical data, and current usage of land surround- ing each site. 11.1.8 Based on the site evaluation study select the preferred site to be used for development of the building design and cost estimate. 11.1.9 Review design sketches throughout the design process. 11.1.10 Provide the following information for use in preparing the economic study: a. Available demographic data. b. 1982 business census. c. Hotel/motel/restaurant tax and sales statistics. d. Recent local wage and salary rates by business category. e. 1981-85 Yellow Pages for selected business categories, or business counts by four digit SIC code for 1981-85. f. Estimated attendance and income figures at recent local attractions, similar to those proposed for the facility. AIA DOCUMENT P727 • SPECIAL SERVICES AGREEMENT • SUN( 1919 (DITION • AIA• • 01979 TN( AMERICAN INSTITUT( 01 ARCIIIlECtS. 177S NEW YORK AVE_ N W N'ASIIINCTON, D.C. 20036 6727 — 1979 58 Li g• • Estimates of facility. h. Recent local activities. ., performance types, fees, and numbers in the new business attraction, retention, and loss Review of all material prior written report. 11.2 ARTICLE 4 REIMBURSABLE EXPENSES Deleted in its entirety. 11.3 ARTICLE 5 PAYMENTS TO THE ARCHITECT Revise to read as follows: 115.1 to architect's preparation of Payment on account of the Architect's services shall be made in full upon completion of the Project. Payment is due within 30 days of receipt of invoice by the Owner." "5.2 If the Project extends for more than a two month period the Archi- tect shall be compensated at the end of the two month period on the basis of the percentage of work completed." 11.4 ARTICLE 6 ARCHITECT'S ACCOUNTING RECORDS Deleted in its entirety. 11.5 ARTICLE 7 ARBITRATION Deleted in its entirety. 11.6 ARTICLE 8 TERMINATION OF AGREEMENT Delete Paragraph 8.4 in its entirety. 11.7. PARAGRAPH 10.3 FOR REIMBURSABLE EXPENSES Deleted in its entirety. This Agreement entered into as of the day and year first written above. OWNER Ck062.47WVI�i�E, / ARCHITECT MOTT MOBLEY McGOWAN 6 GRIFFIN, P.A. Ott( _Aai- AIA DOCUMENT 1727 • SPECIAL SERVICES AGREEMENT • IUNE 1979 EDITION • AIA* • 01979 III( AMERICAN INSTITUTE Of ARCHITECTS. 173S NEW YORK AVE., N.W., WASHINGTON, D.C. 21U16 8727 - 1979 6 CENTER FOR THE ARTS FAYETTEVILLE, ARKANSAS DECEMBER 17, 1985 MM MG Mott Mobley McGowan & Griffin; P A frt t tit 302 North Sixth Street Fort SrmitF , Arketa's 7290111 Mott Mobley McGowan & Griffin, P.A.: Architects 302 North Sixth Street Fort Smith, Arkansas 72901 Telephone (501) 782-1051 December 17, 1985 Mr. Frank Sharp Chairman, Arts Center Board City of Fayetteville P.O. Drawer F Fayetteville, AR 72701 Re: Project No. 1329• Preliminary Design Study Fayetteville Arts Center Fayetteville, Arkansas Dear Frank: Attached hereto is the report which outlines our preliminary design study along with our recommendations. We have enjoyed our working relationship with you and the Arts Center Board. It's nice to work with a group that is so dedicated and hard working. We think The Center for the Arts is an exciting concept and the study indicates our belief in its potential. We're glad to have been a part in the initial work on a project which will have a meaningful part in Fayetteville's future. We appreciate the Board's confidence in us. Sincerely, MOTT MOBLEY McGOWAN & GRIFFIN, P.A. John K. Mott, FAIA dlh enc MM MG 1 1 1 1 1 1' 1 1 1 1 1 1 1 1. 1 1 INTRODUCTION On December 18, 1984, the Fayetteville Board of Directors appointed seven members to the Arts Center Board and commissioned the Board to make recommendations concerning: 1. Location of an Arts Center. 2. Financing the construction or renovation. 3. Allocating the use of an Arts Center to best serve the overall needs of the community. Following a series of meetings and conferences it was determined that the time had come to begin the design phase of an Arts Center for the City of Fayetteville. To proceed with such a facility the Arts Center Board decided that more information was needed relative to location, cost and usage. Mott Mobley McGowan & Griffin, P.A., Architects, have been engaged by the City of Fayetteville to develop a preliminary design study of the proposed Arts Center. The architects were charged with producing, through interaction with the Arts Center Board, a report consisting ofthe following: 4 1. Collection and tabulation of data concerning usage requirements, seating requirements, equipment requirements and requirements for studios, offices, ticketing, storage and the like. 2. A preliminary written program for fulfilling those requirements (either through renovation of existing structures or through new construction). 3. Sufficient sketches to make cost estimations and to define the project further. 4. A study of various proposed sites with respect to access, traffic patterns and suitability for meeting the requirements. 5. A study of the economic benefits which could accrue to the City as a result of implementation of the program. 6. An evaluation of each appropriate site and the potential costs involved in the development of a new center versus renovation of an existing structure. 1 .1 1 1 1, 1• 1 1 1 1 1 1 1 1 PARTICIPANTS ARTS CENTER BOARD: Frank Sharp, Chairman Steve Adams Sarah Burnside Mary Margaret Durst Loris Stanton Billie Jo Starr Roger Widder ARCHITECTS: Mott Mobley McGowan & Griffin, P.A. Fort Smith, Arkansas John K. Mott, FAIA Larry L. McGowan, AIA H. Gordon Brooks, II, AIA ARCHITECT'S CONSULTANTS: Planners/Landscape Architects EDAW Associates Atlanta, Georgia Russell Kellogg, ASLA Theatre Design Dr. D. Andrew Gibbs Fayetteville, Arkansas Economics Business Research Group Tulsa, Oklahoma James M. Halpin Donald S. Cannon INDEX INTRODUCTION PARTICIPANTS I. SCOPE OF WORK II. DATA GATHERING III. PROGRAM IV. SPACE REQUIREMENTS V. STUDY OPTIONS VI. SITE IDENTIFICATION (STAND-ALONE FACILITY) VII. SITE EVALUATION (STAND-ALONE FACILITY) VIII. SITE RECOMMENDATION (STAND-ALONE FACILITY) IX. DESIGN STUDIES X. BUILDING COSTS XI. SITE IDENTIFICATION (SHARED FACILITY) XII. SITE REQUIREMENTS (SHARED FACILITY) XIII. SITE EVALUATION (SHARED FACILITY XIV. CONCLUSION XV. RECOMMENDATIONS XVI. ECONOMIC IMPACT 1 1 1 1 1 1 1 1 1 1 1 1 1 1 FAYETTEVILLE CENTER FOR THE ARTS FAYETTEVILLE, ARKANSAS Mott Mobley McGowan & Griffin - Architects - Fort Smith, Arkansas PRELIMINARY DESIGN STUDY REPORT December 17, 1985 I. SCOPE OF WORK 1 The scope of work consisted of six phases: 1. Data Gathering. A questionnaire was prepared and distributed to all potential users of the building. Following receipt of completed questionnaires a series of meetings was held in Fayetteville where architects, potential users, and Arts Center Board members discussed needs in greater depth. 2. Programming. Using the data gathered from users the archi- tects developed a recommended building program which consists of spaces and space requirements needed to fulfill the needs of the users. 3. Site Evaluation. During a week long work session in Fayetteville proposed sites were evaluated and one was proposed as the most suitable for the purpose. 4. Preliminary Design. Using the recommended site a preliminary building design was developed during the week long work session in order to provide sufficient information on which to base construction cost estimates. 5. Economic Study. The economic impact of a Center for the Arts, of the kind shown in the preliminary study and located where recommend- ed by the site evaulation, was studied and evaluated. 6. Report. The results of the study, including program, site evaluation, preliminary building design, cost estimate, economic impact study, and recommendations, are made part of this report. II. DATA GATHERING. Detailed questionnaires were prepared and distributed to all potential users identified by the Arts Center Board. Following an excellent response the data collected was compiled into useable form and served as the basis for a series of meetings involving architects, users and Arts Center Board members. PRELIMINARY DESIGN STUDY REPORT December 17, 1985 Page two Those attending included• ARTS CENTER BOARD: Frank Sharp Steve Adams Sarah Burnside Mary Margaret Durst Loris Stanton Billie Jo Starr Roger Widder USERS: ARCHITECTS: John K. Mott H. Gordon Brooks, II D. Andrew Gibbs Lowell Baker, UA Fine Arts Gallery Ed Bernstein, Artist Wendy Bernstein et al, Art Exposure for Children Richard Brothers, UA Opera Theatre Terry Brusstar, Arkansas Dance Ensemble James Bryant, Public School Bands Bill Burrow, Fayetteville High School Choir Larry Butler, Arkansas Union Performing Arts Program Lewis Clark, Public School Bands Pat Collier, Fayetteville High School Drama Neppie Conner, Artist Mike Davis, Gallery Owner Deloris Dillon, Fayetteville High School Orchestra Genie Gunn et al, Snapdragon Theatre Tim Gunter, Public School Bands Jack Groh, UA Choral Activities Eldon Janzen, UA Band Ann Kitrell, Arkansas Union Visual Arts Program David Malone, Fayetteville Community Concerts Cathy McNeeley, The Silk Purse Theatre Ensemble David McWethy, Assistant City Manager Larry Miller, Fayetteville Open Channel Cynthia Outlaw, Woodland Junior High Chorus Bob Ritachel, Northwest Arkansas Symphony Society Robert Ross, Artist Mary Schaller et al, Ozark Dulcimer Society Joyce Stafford, Fayetteville Community Theatre Anabelle Steelman, NW Arkansas School of Dance Kathy Thompson, Artist Carlton Woods, Music Festival of Arkansas The meetings consisted of detailed discussions about types and sizes of spaces needed, special requirements for the spaces, how various spaces should relate to each other, and operational requirements. Using this data the architects developed the written space program which follows. 1 1 1 1 1 1 i 1 1 1 i 1 1 1 PRELIMINARY DESIGN STUDY REPORT December 17, 1985 Page three III. PROGRAM. A. PERFORMING ARTS COMPLEX 1. Theatre/Concert Hall. The design goal is a multievent, all discipline facility that can accommodate a variety of uses and will serve all groups in the community. The facility is to provide ease of access to these groups with minimum setup time for each event. Provide seating for approximately 650 in an audience chamber with two levels of seating to: maximize acoustic environment; accommodate large and small audiences; reduce average viewing distance; improve sightlines; and provide greater architectural design potential. The stage shall be a proscenium type with orchestra pit and orchestra lift (hydraulic). The stage should be 60 feet wide by 40 feet deep which is sufficient to accommo- date a large orchestra with seated chorus and large con- cert band performances. The orchestra lift is used for: an orchestra pit below stage level, expanded portable seating at orchestra level, and to increase the size of the stage and to use as an apron for theatrical performances. In the design of the stage it must be recognized that it is to serve both concert and theatrical performances. This will require a provision for reducing the apparent width of the proscenium opening for theatrical use. It must also be recognized in providing suitable acoustic qualities within the space. The stage will require an orchestra shell with ceiling for use at certain times. The theatre should have lighting catwalks for hanging theatrical light fixtures, mounting and relamping audience light fixtures, simple adjustment of front lights, and for locating effects. Complete lighting system, equipment, and control system for theatrical lighting is essential. A 48 channel two -scene preset board with memory probably is adequate. Provide adequate lighting above the stage for orchestra and band use. In addition to establishing sufficient light levels it must be done in such a way as to avoid glare in the musicians' eyes. • PRELIMINARY DESIGN STUDY REPORT December 17, 1985 Page four A control booth for lights and sound as well as projection and follow spot equipment is required. The sound booth portion should be in the same acoustical environment as the audience. The lighting booth and projection booth portions should be acoustically isolated from the audience. Consider locating follow spots and special effects lighting equipment above the control booth. The projection booth generates some heat that must be vented away. Stage storage is in two separate rooms at stage level. One includes space for two concert grand pianos plus other percussion equipment and needs to be environmentally controlled (humidity). The other room is for storage of scenery and special equipment. All doors through which pianos are to be moved must be of sufficient width. Wing space for set movement on and off stage is required. Wings on either side should each be a minimum of 15 feet wide and 40 feet deep. Full fly rigging is required. Provide cyclorama and full set of drapes. Intercom connecting backstage (at stage manager's posi- tion), control booths, and back of house (house manager's station) is required. Also, a P.A. system from stage manager's station to dressing rooms/green room is required for cues. Television cablecast/recording of events in auditorium should be considered. Allow for three camera positions in audience and control from (lighting) control booth. Pro- vide coaxial cable and connections. Provide temporary storage for musicians' instrument cases, etc., during performances. This may be in the form of movable shelving in rehearsal spaces or elsewhere. 2. Studio Theatre A (Large Rehearsal Hall/Dance Studio). Serves as a rehearsal hall for performances to be mounted in the Theatre/Concert Hall and as a dance rehearsal studio. It doubles as a studio theatre or "black box" theatre suitable for housing an audience of approximately 150 in portable chairs. Size should be approximately 60 feet square. 1 1 1 1 1 1 1 1 1' 1 1 1 1 f 1 1 1 1 1 1 PRELIMINARY DESIGN STUDY•.REPORT December 17, 1985 £' Page five Accommodates rehearsal of full orchestra or concert band in a setting of similar size as the main stage. In order to function as a dance rehearsal and performance studio it will have a wooden floor suited to dance as well as other uses along with mirrors and ballet barres (two heights). For theatrical performances a full grid over the entire ceiling with cat -walks for easy adjustment of theatrical lighting is required. The lighting control should be similar to the main theatre control system for maximum training overlap. A portable stage and risers for seating will be needed as well as storage space for the stage, risers and chairs. A small control booth for control of sound and lighting will be needed. Will double for use by television control personnel. Provide for television cablecast/recording of events in this space. Allow for two camera positions with control from the lighting/sound control booth. Provide coaxial cable and connections. Provide for sound isolation to prevent sound from disturb- ing activities in other studios or in the theatre. 3. Studio Theatre B (Small Rehearsal Hall/Meeting. Room). Serves as a rehearsal hall for performances to be mounted in Studio Theatre A, as a meeting room, and as a small theatre for performances requiring very limited seating. Size should be approximately 40 feet square. For small theatrical performances a full grid over the entire ceiling with cat -walks for easy adjustment of theatrical lighting is required. The lighting control willbe similar to the main theatre and Studio Theatre A control systems. A portable stage and risers for seating will be needed as well as storage space for the stage, risers and chairs. Provide for sound isolation to prevent sound from disturb- ing activities in the other studio or the theatre. 4. Lobby. Adjacent to Theatre/Concert Hall, Studio Theatre A (Large Rehearsal Hall/Dance Studio), Studio Theatre B (Small Rehearsal Hall), Ticket Booth, Offices, Public Rest Rooms, Gallery, Gift Shop and Concessions Area. • PRELIMINARY DESIGN STUDY REPORT December 17, 1985 Page six If planning can accommodate the circulation properly the size may be slightly smaller than normally expected since the plan is to take advantage of the Gallery space for overflow during intermission as well as to allow patrons to view the collections in conjunction with attendance at performances. 5. Dressing Facilities. Dressing facilities for chorus as well as private dressing rooms should be provided. 48 stations for chorus (24 each in two rooms) is proposed along with two private dressing rooms and one guest dress- ing room with private toilet facilities. Provide mirrored make-up stations with appropriate lighting, and easily accessible costume racks for storage. Showers and toilets immediately accessible from dressing rooms. A full length mirror in each room is required. Dressing spaces should be easily accessible from the Green Room. Acoustical isolation from the stage and audience is mandatory. Pro- vide exhaust fans. 6. Rehearsal Spaces. There is a solid need for several different kinds and sizes of rehearsal spaces. In order to make these spaces as flexible and useable as possible they will each double as a studio theatre for medium and small theatrical and other performances. Each of the following rehearsal halls is listed and des- cribed previously in the program. They are: a. Large Rehearsal Hall (Studio Theatre A). For rehearsal of full orchestra, concert band, or other large group the performance of which will be in the Theatre/ Concert Hall. b. Small Rehearsal Hall (Studio Theatre 8). For rehearsal of small groups that will give their actual performance in Studio Theatre A or who may use this same space for their performances. Doubles as a meeting room. Additionally, there is a need for smaller ensemble group practice for both music and theatrical rehearsal and for individual practice rooms particularly for use by various music groups in preparation for performances or during competitions. Provide two Ensemble Rehearsal Rooms and four small Private Practice Rooms. Walls around all rehearsal halls must have sufficient acoustical value to prevent activities in one from disturbing the others. I 11' 1 1 1 1 1 1 1� 1 1 I. 1, 1 1 1 1 1